NATIONAL LAND COMMISSION TENDER DOCUMENT FOR GIS ... · GIS Laboratory Strengthening and...

NATIONAL LAND COMMISSION

TENDER DOCUMENT

FOR

GIS LABORATORY STRENGTHENING AND

ESTABLISHMENT OF LOCAL AREA NETWORK IN

COUNTY OFFICES

TENDER NO. NLC/ONT/ICT/004/2017/2018

National Land Commission Ardhi House, 1st Ngong Avenue, Off Ngong Road, P.O. Box 44417

– 00100,Tel: 2718050 Email: info @ landcommission.go.ke Website: www.landcommission.go.ke

National Land Commission

SECTION I INVITATION FOR TENDERS

TENDER NO. TENDER NO. NLC/ONT/ICT/004/2017/2018 for GIS Laboratory Strengthening And Establishment Of Local Area Network In County

Offices. The National Land commission of Kenya is an independent government body entrenched in Article 67 (1) of the constitution of Kenya 2010 and subsequently established under an Act of Parliament, Act Number 5 of 2012.The commission hereby invites Tenderers to submit sealed Tenders for the provision of ICT Infrastructure as described hereunder; GIS Laboratory Strengthening and Establishment of Local Area Network In County Offices Tender Documents with detailed specifications, terms and conditions of tendering, may be obtained

from the Procurement Office on Ground floor ACK Garden Annex during working hours upon

payment of non-refundable fee of kshs.1,000 per set of document. Payments should be made at the

National Land Commission Cash Office on 2nd floor, Ardhi House. Alternatively, interested and eligible

tenderers may download the tender document(s) FREE OF CHARGE from National Commission

website www.landcommissionc.go.ke or the National Treasury’s IFMIS PORTAL

on:http//supplier.treasury.go.ke/site/tenders.go/index.php/public/tenders.

Prices quoted should be net inclusive of all taxes and delivery cost and should remain valid for ninety

(90) days after date of Tender opening.

Completed Tender documents are to be enclosed in plain sealed envelopes, marked with the Tender number and name and be deposited in the Tender Box provided at National Land Commission, Ground floor Ack Garden House, Ngong Road, Nairobi or be addressed to;

THE SECRETARY/CEO

NATIONAL LAND COMMISSION

P. O. BOX 44417-00100

N A I R O B I So as to be received on or before Tuesday 5th June, 2018 at 11.30 a.m.

Tenders must be accompanied by a Tender Security of Kshs.1 million in form of a Bank Guarantee

from a reputable Bank or Guarantee from an Insurance Company approved by the Public Procurement

Regulatory Authority (PPRA) payable to Secretary National Land Commission.

Tenders will be opened immediately thereafter in the presence of the Tenderers representatives who

choose to attend the opening at the 7thFloor Board Room ,ACK Garden Annex , Ngong Road,

Nairobi.

Secretary/CEO National Land Commission


http://www.landcommissionc.go.ke/

Table of Clauses 2.1. Eligible Tenderers .............................................................................................................. 4 2.2 Cost of Tendering .............................................................................................................. 4 2.3 Contents of Tender Document............................................................................................ 4 2.4 Clarification of Tender Documents ...................................................................................... 5 2.5 Amendment of Tender Document ....................................................................................... 5 2.6 Language of Tenders ......................................................................................................... 6 2.7. Documents Comprising the Tender ..................................................................................... 6 2.8. Form of Tender ................................................................................................................. 6 2.9. Tender Prices .................................................................................................................... 6 2.10. Tender Currencies ............................................................................................................. 6 2.11. Tenderers Eligibility and Qualifications ................................................................................ 7 2.12. Tender Security ................................................................................................................. 7 2.13. Validity of Tenders ............................................................................................................ 8 2.14. Format and Signing of Tenders ........................................................................................... 8 2.15 Sealing and Marking of Tenders ........................................................................................... 8 2.16. Deadline for Submission of Tenders .................................................................................... 9 2.17. Modification and Withdrawal of Tenders .............................................................................. 9 2.18. Opening of Tenders .......................................................................................................... 10 2.19 Clarification of Tenders .................................................................................................... 10 2.20 Preliminary Examination and Responsiveness ..................................................................... 10 2.21. Conversion to Single currency ............................................................................................ 11 2.22. Evaluation and Comparison of Tenders .............................................................................. 11 2.23. Contacting the Procuring Entity ......................................................................................... 12 2.24 Post-qualification ............................................................................................................. 12 2.25 Award Criteria ................................................................................................................. 12 2.26. Procuring Entity’s Right to Accept or Reject any or all Tenders ............................................. 13 2.27 Notification of Award ...................................................................................................... 13 2.28 Signing of Contract .......................................................................................................... 13 2.29 Performance Security ....................................................................................................... 14 2.30 Corrupt or Fraudulent Practices ........................................................................................ 14


SECTION II - INSTRUCTIONS TO TENDERERS

2.1. Eligible Tenderers 2.1.1 This Invitation for Tenders is open to all Tenderers eligible as described in the Appendix to

Instructions to Tenderers. Successful Tenderers shall provide the services for the stipulated duration from the date of commencement (hereinafter referred to as the term) specified in the Tender documents.

2.1.2 The Procuring Entity’s Employees; Committee Members; and Commission Members and

their relatives (spouses and children) are not eligible to participate in the Tender unless where specially allowed under section 131 of the Act.

2.1.3 Tenderers shall provide the qualification information statement that the Tenderer (including

all members of a joint venture and sub Contractors) is not associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Procuring Entity to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the services under this Invitation for Tenders.

2.1.4 Tenderers involved in the corrupt or fraudulent practices or debarred from participating in

public procurement shall not be eligible.

2.2 Cost of Tendering 2.2.1 The Tenderer shall bear all costs associated with the preparation and submission of

its Tender, and the Procuring Entity, will in no case be responsible or liable for

those costs regardless of the conduct or outcome of the Tendering process. 2.2.2 The price to be charged for the Hand Copy Tender document shall be Kshs.1,000/=.

Soft copy download is FREE OF CHARGE.

2.2.3 The Procuring Entity shall allow the Tenderer to review the Tender document free of

charge before purchase.

2.3 Contents of Tender Document 2.3.1 The Tender document comprises the documents listed below and addenda issued in

accordance with clause 2.5 of these instructions to Tenderers:

(i) Instructions to Tenderers (ii) General Conditions of Contract (iii) Special Conditions of Contract (iv) Schedule of Requirements


(v) Details of Insurance Cover (vi) Form of Tender (vii) Price Schedules (viii) Contract Form (ix) Confidential Business Questionnaire Form (x) Tender Security Form (xi) Performance Security Form (xii) Insurance Company’s Authorization Form

2.3.2 The Tenderer is expected to examine all instructions, forms, terms and specifications in the

Tender documents. Failure to furnish all information required by the Tender documents or to submit a Tender not substantially responsive to the Tender documents in every respect will be at the Tenderer’s risk and may result in the rejection of its Tender.

2.4 Clarification of Tender Documents 2.4.1 A candidate making inquiries of the Tender documents may notify the Procuring Entity by

post, courier, or hand delivery at the Procuring Entity’s address indicated in the Invitation for Tenders. The Procuring Entity will respond in writing to any request for clarification of the Tender documents, which it receives not later than seven (7) days prior to the deadline for the submission of the Tenders, prescribed by the Procuring Entity. Written copies of the Procuring Entity’s response (including an explanation of the query but without identifying the source of inquiry) will be sent to all candidates who have received the Tender documents.

2.4.2 The Procuring Entity shall reply to any clarifications sought by the Tenderer within 3 days of

receiving the request to enable the Tenderer to make timely submission of its Tender.

2.4.3 Preference where allowed in the evaluation of Tenders shall not exceed 15%.

2.5 Amendment of Tender Document 2.5.1 At any time prior to the deadline for submission of Tenders, the Procuring Entity, for any

reason, whether at its own initiative or in response to a clarification requested by a prospective Tenderer, may modify the Tender documents by issuing an addendum.

2.5.2 All prospective Tenderers who have obtained the Tender documents will be notified of the

amendment by post, fax or email and such amendment will be binding on them. 2.5.3 In order to allow prospective Tenderers reasonable time in which to take the amendment into

account in preparing their Tenders, the Procuring Entity, at its discretion, may extend the deadline for the submission of Tenders.


2.6 Language of Tenders 2.6.1 The Tender prepared by the Tenderer, as well as all correspondence and documents relating

to the Tender exchanged by the Tenderer and the Procuring Entity, shall be written in English language. Any printed literature furnished by the Tenderer may be written in another language provided they are accompanied by an accurate English translation of the relevant passages in which case, for purposes of interpretation of the Tender, the English translation shall govern.

2.7. Documents Comprising the Tender 2.7.1 The Tender prepared by the Tenderer shall comprise the following components:

(a) A Tender Form and a Price Schedule completed in accordance with paragraph 2.8, 2.9 and 2.10 below;

(b) Documentary evidence established in accordance with paragraph 2.1.2 that the Tenderer is eligible to Tender and is qualified to perform the Contract if its Tender is accepted;

(c) Tender Security furnished in accordance with paragraph 2.12 (if applicable); and (d) Declaration Form.

2.8. Form of Tender

2.8.1 The Tenderer shall complete the Tender Form and the Price Schedule furnished in the

Tender documents, indicating the services to be provided.

2.9. Tender Prices

The Tenderer shall indicate on the form of Tender and the appropriate Price Schedule the unit prices and total Tender price of the services it proposes to provide under the Contract.

Prices indicated on the Price Schedule shall be the cost of the services quoted including all customs duties and VAT and other taxes payable.

Prices quoted by the Tenderer shall remain fixed during the Term of the Contract unless otherwise agreed by the parties. A Tender submitted with an adjustable price quotation will be treated as non-responsive and will be rejected, pursuant to paragraph 2.20.5

2.10. Tender Currencies 2.10.1 Prices shall be quoted in Kenya Shillings


2.11. Tenderers Eligibility and Qualifications

2.11.1 Pursuant to paragraph 2.1 the Tenderer shall furnish, as part of its Tender, documents

establishing the Tenderers eligibility to Tender and its qualifications to perform the Contract if it’s Tender is accepted.

2.11.2 The documentary evidence of the Tenderer’s qualifications to perform the Contract if its

Tender is accepted shall establish to the Procuring Entity’s satisfaction that the Tenderer has the financial and technical capability necessary to perform the Contract.

2.12. Tender Security 2.12.1 The Tenderer shall furnish, as part of its Tender, a Tender Security for the amount and form

specified in the Appendix to Instructions to Tenderers. 2.12.2 The Tender Security shall be Kshs.1 million per lot 2.12.3 The Tender Security is required to protect the Procuring Entity against the risk of Tenderer’s

conduct which would warrant the Security’s forfeiture, pursuant to paragraph 2.12.7 2.12.4 The Tender Security shall be denominated in Kenya Shillings or in another freely convertible

currency, and shall be in the form of:

a) Cash or b) A Bank Guarantee or c) Such Insurance Guarantee approved by the Public Procurement Regulatory Authority

(PPRA) or d) Letter of Credit.

2.12.5 Any Tender not secured in accordance with paragraph 2.12.1, 2.12.2, 2.12.3 and 2.12.4 shall

be rejected by the Procuring Entity as non-responsive, pursuant to paragraph 2.20.5

2.12.6 Unsuccessful Tenderer’s Tender Security will be discharged or returned as promptly as

possible but not later than thirty (30) days after the expiration of the period of Tender validity 2.12.7 The successful Tenderer’s Tender Security will be discharged upon the Tenderer signing the

Contract, pursuant to paragraph 2.29, and furnishing the Performance Security, pursuant to paragraph 2.30


2.12.8 The Tender Security may be forfeited: (a) If a Tenderer withdraws its Tender during the period of Tender validity. (b) in the case of a successful Tenderer, if the Tenderer fails:

(i) to sign the Contract in accordance with paragraph 2.29 or (ii) To furnish Performance Security in accordance with paragraph 2.30.

(c) If the Tenderer rejects correction of an arithmetic error in the Tender.

2.13. Validity of Tenders 2.13.1 Tenders shall remain valid for 90 days after date of Tender opening pursuant to paragraph

2.18. A Tender valid for a shorter period shall be rejected by the Procuring Entity as non-responsive.

2.13.2 In exceptional circumstances, the Procuring Entity may solicit the Tenderer’s consent to an

extension of the period of validity. The request and the responses thereto shall be made in writing. The Tender Security provided under paragraph 2.12 shall also be suitably extended. A Tenderer granting the request will not be required nor permitted to modify its Tender.

2.14. Format and Signing of Tenders

2.14.1 The Tenderer shall prepare an original and a copy of the Tender, clearly marking each “ORIGINAL TENDER” and “COPY OF TENDER” as appropriate. In the event of any discrepancy between them, the original shall govern.

2.14.2 The original and all copies of the Tender shall be typed or written in indelible ink and shall be signed by the Tenderer or a person or persons duly authorized to bind the Tenderer to the Contract. All pages of the Tender, except for un-amended printed literature, shall be initialed by the person or persons signing the Tender.

2.14.3 The Tender shall have no interlineations, erasures, or overwriting except as necessary to

correct errors made by the Tenderer, in which case such corrections shall be initialed by the person or persons signing the Tender.

2.15 Sealing and Marking of Tenders 2.15.1 The Tenderer shall seal the original and the copy of the Tender in separate envelopes, duly

marking the envelopes as “ORIGINAL TENDER” and “COPY OF TENDER”. The envelopes shall then be sealed in an outer envelope.

2.15.2 The inner and outer envelopes shall: National Land Commission

(a) Be addressed to the Procuring Entity at the address given in the Invitation to Tender. (b) Bear Tender number and name in the invitation to Tender and the words, “DO NOT

OPEN BEFORE TUESDAY 5TH JUNE, 2018 AT 11.30 A.M 2.15.3 The inner envelopes shall also indicate the name and address of the Tenderer to enable the

Tender to be returned unopened in case it is declared “late”. 2.15.4 If the outer envelope is not sealed and marked as required by paragraph 2.15.2, the Procuring

Entity will assume no responsibility for the Tender’s misplacement or premature opening.

2.16. Deadline for Submission of Tenders

Tenders must be received by the Procuring Entity at the address specified under paragraph 2.15.2 not later than TUESDAY 5TH JUNE, 2018 AT 11.30 A.M

The Procuring Entity may, at its discretion, extend this deadline for the submission of Tenders by amending the Tender documents in accordance with paragraph 2.5.3 in which case all rights and obligations of the Procuring Entity and candidates previously subject to the deadline will thereafter be subject to the deadline as extended.

Bulky Tenders which will not fit the Tender Box shall be received by the Procuring Entity as provided for in the appendix.

2.17. Modification and Withdrawal of Tenders 2.17.1 The Tenderer may modify or withdraw its Tender after the Tender’s submission, provided

that written notice of the modification, including substitution or withdrawal of the Tenders, is received by the Procuring Entity prior to the deadline prescribed for submission of Tenders.

2.17.2 The Tenderer’s modification or withdrawal not ice shall be prepared, sealed, marked and

dispatched in accordance with the provisions of paragraph 2.15. A withdrawal notice may also be sent by post, courier or hand delivery, postmarked no later than the deadline for submission of Tenders.

2.17.3 No Tender may be modified after the deadline for submission of Tenders. 2.17.4 No Tender may be withdrawn in the interval between the deadline for submission of Tenders

and the expiration of the period of Tender validity. Withdrawal of a Tender during this interval may result in the Tenderer’s forfeiture of its Tender Security, pursuant to paragraph 2.12.7


2.18. Opening of Tenders 2.18.1 The Procuring Entity will open all Tenders in the presence of Tenderers’ representatives who

choose to attend, on TUESDAY 5TH JUNE, 2018 AT 11.30 A.M and in the location specified in the Invitation for Tenders. The Tenderers’ representatives who are present shall sign a register evidencing their attendance.

2.18.2 The Tenderers’ names, Tender modifications or withdrawals, Tender prices, discounts, and the presence or absence of requisite Tender Security and such other details as the Procuring Entity, at its discretion, may consider appropriate, will be announced at the opening

2.18.3 The Procuring Entity will prepare minutes of the Tender opening, which will be submitted to

Tenderers that signed the Tender opening register and will have made the request.

2.19 Clarification of Tenders

2.19.1 To assist in the examination, evaluation and comparison of Tenders the Procuring Entity may, at its discretion, ask the Tenderer for a clarification of its Tender. The request for clarification and the response shall be in writing, and no change in the prices or substance of the Tender shall be sought, offered, or permitted.

2.19.2 Any effort by the Tenderer to influence the Procuring Entity in the Procuring Entity’s Tender evaluation, Tender comparison or Contract award decisions may result in the rejection of the Tenderers’ Tender.

2.20 Preliminary Examination and Responsiveness 2.20.1The Procuring Entity will examine the Tenders to determine whether they are complete,

whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed, and whether the Tenders are generally in order.

2.20.2 Arithmetical errors will be rectified on the following basis. If there is a discrepancy between

the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the candidate does not accept the correction of the errors, its Tender will be rejected, and its Tender Security forfeited. If there is a discrepancy between words and figures, the amount in words will prevail.

2.20.3 The Procuring Entity may waive any minor informality or non-conformity or irregularity in a

Tender which does not constitute a material deviation provided such waiver does not prejudice or affect the relative ranking of any Tenderer.


2.20.4 Prior to the detailed evaluation, pursuant to paragraph 2.20, the Procuring Entity will determine the substantial responsiveness of each Tender to the Tender documents. For purposes of these paragraphs, a substantially responsive Tender is one which conforms to all the terms and conditions of the Tender documents, without material deviations, the Procuring Entity’s determination of a Tender’s responsiveness is to be based on the contents of the Tender itself without recourse to extrinsic evidence.

2.20.5 If a Tender is not substantially responsive, it will be rejected by the Procuring Entity and may

not subsequently be made responsive by the Tenderer by correction of the nonconformity.

2.21. Conversion to Single currency 2.21.1 Where other currencies are used, the Procuring Entity will convert those currencies to Kenya

Shillings using the selling exchange rate on the date of Tender closing provided by the Central Bank of Kenya.

2.22. Evaluation and Comparison of Tenders

2.22.1 The Procuring Entity will evaluate and compare the Tenders which have been determined to be substantially responsive, pursuant to paragraph 2.20

2.22.2 The Procuring Entity’s evaluation of a Tender will take into account, in addition to the Tender price, the following factors, in the manner and to the extent indicated in paragraph 2.22.3.

2.22.3 Pursuant to paragraph 2.22.2., the following evaluation methods will be applied.

(a) Operational Plan

(i) The Procuring Entity requires that the services under the Invitation for Tenders shall be performed at the time specified in the Schedule of Requirements. Tenders’ offering to perform longer than the Procuring Entity’s required delivery time will be treated as non-responsive and rejected.

(b) Deviation in payment schedule

(i) Tenderers shall state their Tender prices for the payment on schedule outlined in the special conditions of Contract. Tenders will be evaluated on the basis of those base prices. Tenderers are, however, permitted to state an alternative payment schedule and indicate the reduction in Tender prices they wish to offer for such alternative


payment schedule. The Procuring Entity may consider the alternative payment schedule offered by the selected Tenderer.

2.22.4 The Tender processing committee shall evaluate the Tender within seven (7) days from the

date of opening the Tender.

2.23. Contacting the Procuring Entity 2.23.1 Subject to paragraph 2.19 no Tenderer shall contact the Procuring Entity on any matter

relating to its Tender, from the time of the Tender opening to the time the Contract is awarded.

2.23.2 Any effort by a Tenderer to influence the Procuring Entity in its decisions on Tender

evaluation, Tender comparison, or Contract award may result in the rejection of the Tenderers’ Tender.

2.24 Post-qualification 2.24.1 The Procuring Entity will verify and determine to its satisfaction whether the Tenderer that

is selected as having submitted the lowest evaluated responsive Tender is qualified to perform the Contract satisfactorily.

2.24.2 The determination will take into account the Tenderer’s financial and technical capabilities. It will be based upon an examination of the documentary evidence of the Tenderer’s qualifications submitted by the Tenderer, pursuant to paragraph 2.11.2, as well as such other information as the Procuring Entity deems necessary and appropriate.

2.24.3 An affirmative determination will be a prerequisite for award of the Contract to the

Tenderer. A negative determination will result in rejection of the Tenderer’s Tender, in which event the Procuring Entity will proceed to the next lowest evaluated Tender to make a similar determination of that Tenderer’s capabilities to perform satisfactorily.

2.25 Award Criteria

2.25.1 Subject to paragraph 2.29 the Procuring Entity will award the Contract to the successful

Tenderer whose Tender has been determined to be substantially responsive and has been determined to be the lowest evaluated Tender, provided further that the Tenderer is determined to be qualified to perform the Contract satisfactorily.

2.25.2 To qualify for Contract awards, the Tenderer shall have the following:

(c) Necessary qualifications, capability experience, services, equipment and facilities to provide what is being procured;

(d) Legal capacity to enter into a Contract for procurement; National Land Commission

(e) Shall not be insolvent, under receivership, bankrupt or in the process of being wound up and is not the subject of legal proceedings relating to the foregoing; and

(f) Shall not be debarred from participating in public procurement.

2.26. Procuring Entity’s Right to Accept or Reject any or all Tenders 2.26.1 The Procuring Entity reserves the right to accept or reject any Tender, and to annul the

Tendering process and reject all Tenders at any time prior to Contract award, without thereby incurring any liability to the affected Tenderer or Tenderers or any obligation to inform the affected Tenderer or Tenderers of the grounds for the Procuring Entity’s action. If the Procuring Entity determines that none of the Tenders is responsive, the Procuring Entity shall notify each Tenderer who submitted a Tender.

2.26.2 The Procuring Entity shall give prompt notice of the termination to the Tenderers and on request give its reasons for termination within 14 days of receiving the request from any Tenderer.

2.26.3 A Tenderer who gives false information in the Tender document about his qualification or

who refuses to enter into a Contract after notification of Contract award shall be considered for debarment from participating in future public procurement.

2.27 Notification of Award

2.27.1 Prior to the expiration of the period of Tender validity, the Procuring Entity will notify the

successful Tenderer in writing that its Tender has been accepted. 2.27.2 The notification of award will signify the formation of the Contract subject to the signing of

the Contract between the Tenderer and the Procuring Entity pursuant to clause 2.9. Simultaneously the other Tenderers shall be notified that their Tenders were not successful.

2.27.3 Upon the successful Tenderer’s furnishing of the Performance Security pursuant to

paragraph 2.29 the Procuring Entity will promptly notify each unsuccessful Tenderer and will discharge its Tender Security, pursuant to paragraph 2.12

2.28 Signing of Contract 2.28.1 At the same time as the Procuring Entity notifies the successful Tenderer that its Tender has

been accepted, the Procuring Entity will simultaneously inform the other Tenderers that their Tenders have not been successful.

2.28.2 Within seven (7) days of receipt of the Contract Form, the successful Tenderer shall sign and

date the Contract and return it to the Procuring Entity. National Land Commission

2.28.3 The Contract will be definitive upon its signature by the two parties. 2.28.4 The parties to the Contract shall have it signed within fourteen (14) days from the date of

notification of Contract award unless there is an administrative review request.

2.29 Performance Security

2.29.1 The successful Tenderer shall furnish the Performance Security in accordance with the Conditions of Contract, in a form acceptable to the Procuring Entity.

2.29.2 Failure by the successful Tenderer to comply with the requirement of paragraph 2.29 or paragraph 2.30.1 shall constitute sufficient grounds for the annulment of the award and forfeiture of the Tender Security, in which event the Procuring Entity may make the award to the next lowest evaluated Tender or call for new Tenders.

2.30 Corrupt or Fraudulent Practices

2.30.1 The Procuring Entity requires that Tenderers observe the highest standard of ethics during the procurement process and execution of Contract. A Tenderer shall sign a declaration that he has not and will not be involved in corrupt or fraudulent practices.

2.30.2 The Procuring Entity will reject a proposal for award if it determines that the Tenderer recommended for award has engaged in corrupt or fraudulent practices in competing for the Contract in question.

2.30.3 Further a Tenderer who is found to have indulged in corrupt or fraudulent practices risks being debarred from participating in public Procurement in Kenya.

Instructions to Tenderers The following is information for the procurement of ICT Equipment’s and services and shall complement, supplement, or amend, the provisions on the instructions to Tenderers. Wherever there is a conflict between the provisions of the instructions to Tenderers and the provisions of the appendix, the provisions of the appendix herein shall prevail over those of the instructions to Tenderers.


Instruction to Tender Reference Particulars of Appendix to Instructions to Tenderers

2.1.1

Qualification Information statement: This shall not be

required

2.2.2

Price to be charged for Tender documents

Kshs.1,000/=,for HARD copy only.

There shall be a pre-bid meeting on TUESDAY 29TH May,

2.4.1

2018 AT 10.00 A.M at ACK Garden Annex, 7th Floor

Boardroom. The meeting will address all the questions

regarding the tender document

Particulars of eligibility and qualifications documents of

evidence required. Copies of:

i) Certificate of Registration under the

Companies Act (CAP 486),

2.11 ii) Valid certificate of tax compliance

iii) Audited Accounts for the last two years

iv) Properly filled Confidential Business

Questionnaire

v) Have Manufacturers Authorization Forms

vi) Company profile

vii) Complete the form of Tender and price

schedule in the formats provided.

Particulars of Tender Security if applicable.

2.12.1 Kshs.1 million and bid amount valid for 90 days and

additional thirty (30) days after the expiry of the

Tender validity period.

Form of Tender Security. The Tender Security shall be

in the form of Bank Guarantee from a reputable Bank

2.12.4 or a Guarantee from an Insurance Company approved

by the Public Procurement Regulatory Authority

(PPRA).

2.13

Validity of Tenders: Tenders shall remain valid for 90

days after date of Tender Opening.

2.15.2 (b) State day, date and time of Tender closing:

TUESDAY 5TH JUNE, 2018 AT 11.30 A.M

2.16.1 Deadline for submission of Tenders:


2.16.3 Bulky Tenders that will not fit in the Tender Box shall be

delivered to the Procurement Unit and will be signed for if


required.

2.18.1 Opening of Tenders:


2.19.1 Tender document has two LOTs a bidder can only

quote for one LOT separately

Evaluation and Comparison of Tenders:

The proposals will be evaluated in three stages as follows:

A) Stage One document Preliminary Evaluation:

i) Certificate of Registration under the

Companies Act (CAP 486),

ii) Valid certificate of tax compliance

iii) Audited Accounts for the last two years

iv) Properly filled Confidential Business

Questionnaire

v) Have Manufacturers Authorization Forms

vi) Company profile

vii) Complete the form of Tender and price

schedule in the formats provided.

N/B: ALL THE ABOVE MUST BE MET TO

QUALIFY FOR THE 2ND STAGE

B) Stage Two: Technical Evaluation

2.22 This will be based on the technical requirements. Mandatory technical requirements are underlined and

in bold. Mandatory requirements MUST be met. Only

bidders who score above 80% of total technical evaluation

will proceed for Financial evaluation.

The technical evaluation score shall constitute 80% whereas

Financials shall constitute 20%.

Compliance with the mandatory technical requirements are

awarded with Y mark, non compliance will be awarded “N”

mark Mandatory technical requirements MUST be met to qualify

for detailed technical evaluation.

Compliance with the detailed technical specification will be

awarded a “1” mark, non compliance will be awarded “0”

mark

The Pass Mark for Technical Evaluation will be 80%.


Candidates that will have attained those points will have their financial proposals evaluated.

C) Stage Three: Financial Evaluation (20%)

The commercial evaluation and final ranking of the

bids will take into consideration the scope of the cover in relation to the premium, the Policy Excess amounts, exclusion clauses, and other pertinent terms and conditions of Tender.

The Evaluation Committee will determine whether the financial proposals are complete. The cost of items not priced shall be assumed to be included in other costs in the proposal. In all cases, the total price of the financial proposal as submitted shall prevail.

This will include the following: -a) Confirmation of the authenticity and

sufficiency of the submitted Tender Security. b) Confirmation of and considering Price

Schedule duly completed and signed. c) Checking that the Tenderer has quoted

prices based on Delivery Duty Paid (DDP) terms,

d) Checking submission of audited financial statements required which must be those that are reported within fifteen (15) calendar months of the date of the tender document.

e) Conducting a financial comparison, including conversion of tender currencies into one common currency,

f) Correction of arithmetical errors,

g) Taking into account the cost of any deviation(s) from the tender requirements,

h) Considering information submitted in the

Confidential Business Questionnaire against other information in the bid including:-

i) Declaredmaximumvalueof

business

ii) Shareholding and citizenship for preferences where applicable.

6.3.2 Confirming the following: -


6.3.2.1 That the Supplier’s offered Delivery Schedule meets NLC’s requirements.

6.3.2.2 That the Supplier’s offered Terms of Payment meets NLC’s requirements.

The Successful Tenderer shall be the one with the lowest evaluated price.

*NOTES: -

1. For purposes of evaluation, the exchange rate to be

used for currency conversion shall be the selling exchange rate ruling on the date of tender closing provided by the Central Bank of Kenya. (Visit the Central Bank of Kenya website).

2. Total tender value means the Tenderer’s total tender price inclusive of Value Added Tax (V.A.T) for the goods it offers to supply.

Award of Contract: The Contract will be awarded:

The Storage, Server, backup solution contract shall be

2.25 awarded to the highest technically and lowest financially

evaluated bidder in each category.

Particulars of Performance Security if applicable. N/A

2.29


SECTION III: GENERAL CONDITIONS OF CONTRACT

3.1. Definitions 3.1.1 In this Contract, the following terms shall be interpreted as indicated:

(a) “The Contract” means the agreement entered into between the Procuring Entity and the Tenderer, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein.

(b) “The Contract Price” means the price payable to the Tenderer under the Contract for the full and proper performance of its Contractual obligations.

(c) “The Services” means services to be provided by the Tenderer including any documents, which the Tenderer is required to provide to the Procuring Entity under the Contract.

(d) “The Procuring Entity” means the organization procuring the services under this Contract.

(e) “The Contractor” means the organization or firm providing the services under this Contract.

(f) “GCC” means the General Conditions of Contract contained in this section.

(g) “SCC” means the Special Conditions of Contract. (h) “Day” means calendar day.

3.2. Application 3.2.1 These General Conditions shall apply to the extent that they are not superseded by

provisions of other part of the Contract. 3.3. Standards 3.3.1 The services provided under this Contract shall conform to the standards mentioned in the

schedule of requirements. 3.4. Use of Contract Documents and Information 3.4.1 The Contractor shall not, without the Procuring Entity’s prior written consent, disclose the

Contract, or any provision thereof, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of the Procuring Entity in connection therewith, to any person other than a person employed by the Contractor in the performance of the Contract.


3.4.2 The Contractor shall not, without the Procuring Entity’s prior written consent, make use of any document or information enumerated in paragraph 2.4.1 above.

3.4.3 Any document, other than the Contract itself, enumerated in paragraph 2.4.1 shall remain the property of the Procuring Entity and shall be returned (all copies) to the Procuring Entity on completion of the Contract’s or performance under the Contract if so required by the Procuring Entity.

3.5. Patent Rights 3.5.1 The Contractor shall indemnify the Procuring Entity against all third-party claims of

infringement of patent, trademark, or industrial design rights arising from use of the services under the Contract or any part thereof.

3.6 Performance Security

Within fourteen (14) days of receipt of the notification of Contract award, the successful Tenderer shall furnish to the Procuring Entity the Performance Security where applicable in the amount specified in SCC.

The proceeds of the Performance Security shall be payable to the Procuring Entity as compensation for any loss resulting from the Tenderer’s failure to complete its obligations under the Contract. The Performance Security shall be denominated in the currency of the Contract, or in a freely convertible currency acceptable to the Procuring Entity and shall be in the form of: a) Cash or b) A Bank guarantee or c) Such Insurance Guarantee approved by the Public Procurement Oversight (PPOA) or d) Letter of Credit.

3.6.4 The Performance Security will be discharged by the Procuring Entity and returned to the Candidate not later than thirty (30) days following the date of completion of the Contractor’s performance of obligations under the Contract, including any warranty obligations, under the Contract.

3.7. Delivery of Services and Documents 3.7.1 Delivery of the services shall be made by the Contractor in accordance with the terms specified

by the Procuring Entity in the schedule of requirements and the special conditions of Contract. 3.8. Payment 3.81. The method and conditions of payment to be made to the Contractor under this Contract

shall be specified in SCC.


3.6.1

3.6.2

3.6.3

3.82. Payment shall be made promptly by the Procuring Entity, but in no case later than sixty (60) days after submission of an invoice or claim by the Contractor.

3.9. Prices 3.9.1 Prices charged by the Contractor for services performed under the Contract shall not, with the

exception of any price adjustments authorized in SCC vary from the prices quoted by the Tenderer in its Tender or in the Procuring Entity’s request for Tender validity extension the case may be. No variation in or modification to the terms of the Contract shall be made except by written amendments signed by all the parties.

3.9.2 Contract price variations shall not be allowed for Contracts not exceeding one year (12

months). 3.9.3 Where Contract price variation is allowed the variation shall not exceed 10% of the original

Contract price.

3.9.4 Price variation requests shall be processed by the Procuring Entity within 30 days of receiving

the request. 3.10. Assignment 3.10.1 The Contractor shall not assign, in whole or in part, its obligations to perform under this

Contract, except with the Procuring Entity’s prior written consent.

3.11. Termination for Default 3.11.1 The Procuring Entity may, without prejudice to any other remedy for breach of Contract, by

written notice of default sent to the Contractor terminate this Contract in whole or in part:

(a) If the Contractor fails to provide any or all of the goods, services and works within the period(s) specified in the Contract, or within any extension thereof granted by the Procuring Entity.

(b) If the Contractor fails to perform any other obligation(s) under the Contract.

(c) If the Contract in the judgment of the Procuring Entity has engaged in corrupt or fraudulent practices in competing for or in executing the Contract.

3.11.2 In the event the Procuring Entity terminates the Contract in whole or in part, it may procure,

upon such terms and in such manner as it deems appropriate goods, services and works similar to those un-delivered and the Contractor shall be liable to the Procuring


Entity for any excess costs for such similar goods, services and works. However, the Contractor shall continue performance of the Contract to extent not terminated.

3.12. Termination for Insolvency 3.12.1 The Procuring Entity may at any time terminate the Contract by giving written notice to the

Contractor if the Contractor becomes bankrupt or otherwise insolvent. In this event, termination will be without compensation to the Contractor, provided that such termination will not prejudice or affect any right of action or remedy, which has accrued or will accrue thereafter to the Procuring Entity.

3.13. Termination for Convenience 3.13.1 The Procuring Entity by written notice sent to the Contractor may terminate the Contract

in whole or in part, at any time for its convenience. The notice of termination shall specify that the termination is for the procuring entities convenience, the extent to which performance of the Contractor of the Contract is terminated and the date on which such termination becomes effective.

3.13.2 For the remaining part of the Contract after termination the Procuring Entity may elect to

cancel the order for goods, services and works and pay to the Contractor an agreed amount for partially completed order.

3.14 Resolution of Disputes 3.14.1 The Procuring Entity and the Contractor shall make every effort to resolve amicably by

direct informal negotiations and disagreement or disputes arising between them under or in connection with the Contract

3.14.2 If after thirty (30) days from the commencement of such informal negotiations both parties

have been unable to resolve amicably a Contract dispute either party may require that the dispute be referred for resolution to the formal mechanisms specified in the SCC.

3.15. Governing Language 3.15.1. The Contract shall be written in the English language. All correspondence and other

documents pertaining to the Contract, which are exchanged by the parties, shall be written in the same language.

3.16. Applicable Law 3.16.1 The Contract shall be interpreted in accordance with the Laws of Kenya unless otherwise

expressly specified in the SCC. National Land Commission

3.17 Force Majeure 3.17.1 The Contractor shall not be liable for forfeiture of its Performance Security, or termination for

default if and to the extent that it’s delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure.

3.18 Notices

3.18.1 Any notices given by one party to the other pursuant to this Contract shall be sent to the other

party by post or by courier or by hand delivery or by Fax or Email and confirmed in writing to the other party’s address specified in the SCC.

3.18.2 A notice shall be effective when delivered or on the notices effective date, whichever is later.

SECTION IV -SPECIAL CONDITIONS OF CONTRACT Special Conditions of Contract as relates to the General Conditions of Contract

Reference of general conditions of Special condition of Contract Contract

3.6 Performance Security Applicable

3.7 Delivery of Goods, Works and As specified in the contact document. Services

3.8 Payment As specified in the contact document.

3.9 Price adjustment No Price adjustments allowed.

3.16 Applicable law Laws of Kenya

3.18 Notices Procuring Entity

Secretary/C.E.O


ARDHI HSE 10TH Floor

P. O. BOX 44417-00100 N A I R O B I

Other’s as necessary


GIS LABORATORY STRENGTHENING AND OFFICE

NETWORKING TENDER

INTRODUCTION The National Land Commission (NLC) serves the whole country through its offices at the

headquarters and at the Counties offices. It does so with the help of a complex multi-directorate set-

up and network including, inter alia, 47 County Offices and about 90 district offices, a task of gigantic

proportions. Much of the land information held by the Commission and the Ministry of Lands are in

paper-based form. To enhance and improve service delivery these data require to be converted into

digital forms amenable for working with computers. In support of the digitization of spatial public land information, the Commission requires to procure

equipment for the purposes of enhancing the GIS data conversion Laboratory and networking of the

Commission headquarters and the selected NLC County offices. This will support both the Public

Land Information System (PLIS) and the Public Land Inventory (PLI). The commission also requires an App that would enable it to use smart phones and tablets to connect

to and update an Enterprise GIS database directly from the field. This will enable field personnel to

use the App to view and edit feature attributes or make simple changes to feature geometry based on

reference base-maps. The App should enable field personnel to work both in online and offline

conditions due to unreliable internet connection in some regions. Field personnel should also be able

to download data collected by the App from the device and manually update the Enterprise GIS

database using a GIS desktop software if need be. The App should support attachment, capture and

viewing of ancillary files like photos, videos, pdf, word and excel documents. The App should enable

configuration and use of aliases for attribute field names on the form used when capturing data. The

App should support configuration for free form signature fields where end users might be required to

sign before submitting data collected. The App should also enable role-based access and control by

providing an administrator with the ability to define roles that provide different levels of interaction

with configured maps and data. The App should enable seamless integration with OGC compliant GIS

Server software applications in the market. The App should also be able to run on android-based

survey-grade handheld GPS devices to provide higher GPS accuracies when mapping new features.

The App should be usable in both tablet and portrait modes and should be available on Android, iOS

and Windows smart phones and tablets.

The purpose of this tender is to invite submissions from companies and consulting firms for the

supply/provision and deployment of equipment and networking solution. The equipment will be

provisioned at the National Land Commission’s head office in Nairobi, Kenya and the networking will

be done at selected headquarter offices and the selected County offices. National Land Commission

TECHNICAL SPECIFICATIONS

1. General a. These specifications describe the requirements for:

(i) strengthening the GIS laboratory of the Commission. (ii) Networking of the identified offices at the NLC head offices and selected County offices

Tenderers are requested to submit with their offers the detailed specifications of the products

and services they shall provide and supply.

b. Tenderers must indicate on the specifications sheets whether the products offered comply with

each specified requirement. They must also provide evidence demonstrating the compliance in the

technical proposal. This must be pointed out clearly in the provided compliance column.

c. All the dimensions and capacities of the components to be supplied shall not be less than those

required in these specifications. Deviations lower than the basic requirements, if any shall be

explained in detail in writing with the offer, with supporting data such as calculation sheets, etc.

The procuring entity reserves the right to accept/reject the systems/modules/software, products,

and service proposed.

d. The tenderers are requested to present information along with their offers as follows:

(i) Shortest possible delivery period for each product, module(s) and services.

(ii) Information on proper representative and/or workshop for back-up service if any including their names and addresses.

(iii) Information on completed projects and certification to this effect e. These specifications describe the requirements for goods. Tenderers are requested to submit with their

offers the detailed specifications, drawings, catalogues, etc. for the products they intend to supply

2. Mandatory Technical Requirements 1. The products and services quoted must be based on leading manufacturers/developers in the

market.

2. All bidders need to be certified by the respective manufacturers/partners and provide a

Manufacturer’s/partner’s Authorization Form, reseller, or training center certification.

3. The interested bidders are expected to prepare proposals detailing how their proposed equipment

and solutions will fulfill the Commission’s needs and requirements.


4. The Interested bidders MUST cater for the training needs on the use of the proposed

equipment.

5. The components MUST be compatible with the hardware/software platforms of the Commission

and MUST be able to integrate with other applications and systems of the Commission and

government.

6. The interested bidders MUST clearly specify the warrant period and how the after sale services

to be offered during the period of warranty

3. Scope of Work The scope of work consists of the following: 1. Enhancement of the Scanning/GIS lab which will include the following:

a. Installation and commissioning of large format flat-bed scanners (1 No.)

b. Installation and commissioning of 2-sided A3 (5 No.) and A4 (15 No.) scanners

c. Supply and commission of handheld GPS units (20 No.)

d. Mobile mapping solution

e. Map storage racks (2 No.)

f. GIS software maintenance (desktop and server)

2. Networking of selected Commission headquarter offices and selected NLC County offices

4. General features and architecture 1. It shall be the responsibility of the successful bidder to repair and or replace equipment’s and

materials damaged during the installation.

2. The tender document submitted by the bidders should include planning, installations,

configurations, testing, training and commissioning.

3. The successful bidder must supply system solutions that are fully functional, without bugs and

compliant with all the terms of the tender.

4. Upon completion of the works, the successful bidder shall reconnect any utilities, equipment,

system furniture panels, or appliances removed in the course of work, and replace all furniture, etc.,

moved for the performance of the work.


a. System components should have a robust architecture supporting rigorous security enforcement

(user authentication and data fireproofing) and reliability. Notes: 1. In responding to the Invitation to Tender ensure that the evidence must be pointed out directly

where it is in the tender document. General references will not be accepted and will be deemed

insufficient. 2. The tender response must be properly paginated and it is recommended that the

entire document be appropriately paginated and a table of content included. 3. In the requirements, M refers to mandatory requirement while S refers to requirements that will

be scored. For scores to be considered, the mandatory component has to be fully met.


Lot 1

GIS LABORATORY STRENGTHENING

A. Large format flat-bed scanner, two sided flat-bed

scanners, map storage racks Item Minimum Requirements M/ Evidence of

S compliance

Large Fast scanning: at least 1 A0 format document per M

format minute

flat-bed Resolution of at least 1200 dpi M

scanner

Maximum document size: A0 paper size (36 inch x 50 M

s (1

inch)

No.)

Scan Speed in/sec: 300 dpi at 12 seconds; 600 dpi at M

24 seconds

Scan Accuracy: +0.1%+1 Pixel M

Scanning quality: Should ensure high quality scans M

without rescans – should feature a preview and image

enhancement capability directly on a touch screen

interface

Scan Modes / Output: 16.7 million colors (RGB 24- M

bit) 256 & 16 color; RGB adaptive. Output -24 bit

RGB, 8-bit grayscale, 1-bit Mono

Power: 220-240V/50 Hz M

Temp. / Humidity :+5 to +40 Celsius and 80% RH

Warranty: 2 years parts and on site labor support M

Interface (included): USB 3.0/WIA and STI interface M

Gigabit Ethernet Through Scan Controller & Touch

Control Panel

Scan software: Professional scan to archive & post M

scan image processing

File Formats: TIFF, JPEG, PNG, TIFF G4 and all M

standard formats

Thickness/Weight of Master: Up to 5 cm and 20 Kg 3

Digital Image Processing: 2D intelligent adaptive 10

thresholding (IRT) (1-bit mode) normalized/linearized

RAW RGB data Digital Color Balance, Auto White

Balance with ICC Profile

Color Image Processing: Gamma, brightness, black & 5

white point adjustment, 48-bit Primary point Color Image

Capture 16-bit grayscale


Item Minimum Requirements M/ Evidence of

S compliance

Scanner Maintenance and user replaceable Parts: 5

Customer installable plug & play scanner, precision media

calibration with DNA 16-bit super sampled data

Technology: 5- Maintenance free Cameras with extended 2

Depth illumination

2-sided Unattended two-sided, multi-page scanning with M

(duplex included automatic document feeder.

) A3

Scanning speed: At least 25 pages per minute M

Scanne


rs (5

without rescans – should feature a preview and image

No.)

enhancement capability directly on a touch screen

interface

ADF Capacity: 250 Sheets

Warranty: 1 year parts and on-site labor support M

Maximum document size: A3 M

Operator Control Panel: Graphical LCD display with M

operator control buttons

Resolution of at least 1200 dots per inch 10



S compliance

2-sided

Unattended two-sided, multi-page scanning with M

included automatic document feeder.

(duplex

Scanning speed: At least 25 pages per minute M

)


scanner without rescans – should feature a preview and image

s A4 enhancement capability directly on a touch screen

Size – interface

15 units

Warranty: 1 year parts and on-site labor support M

ADF Capacity: 75 Sheets M

Resolution: 1200 dots per inch M

Operator Control Panel: Graphical LCD display with M

operator control buttons

Maximum document size: A4 M

Map

High density filing system allowing for quick and easy M

document retrieval

storage

Body must be insulated double steel wall construction M

racks with moisture and dust seal

(2 No.)

It should have capacity to hold at least 600 individual map M

documents

Map dimension capacity of at least at 30’’ x 40’’ M

Delivery should include carrier strips, drawing selectors M

and index/out guides to support at least 800 individual

documents

Should accommodate multiple drawing sizes in the same M

cabinet

It should be stored at a comfortable height for easy access, 10

retrieving one or multiple documents should not force

officers to stoop or bend

It should include access control features to prevent 10

unauthorized access

It should be ready for use upon delivery without requiring 5

elaborate assembly or setup

Should be visually attractive cabinet and ergonomically 5

designed for easy use

B. Mobile devices, GIS laptops and tablets


S compliance

Mobile Operating system should be Android version 6.0 and M

devices above or iOS version 10 and above

(20

Support data collection forms featuring customizable M

No.) forms and licensed (or advert free) apps for OS

supplied above


Should have GPS/GNSS capabilities (GPS enabled) M

Should support exporting data in formats amenable M

to GIS (csv, shapefiles etc)

Should support background raster maps in BMP, GIF,

TIFF and JPEG Format and also Google Maps.

Minimum 2 GB RAM, with at least quadcore M

processor

Should have at least 16GB on phone storage capacity M

and expandable to 64 GB

Warranty: 1 year parts and on-site support M

Should have app for field visualization of collected data 5

Should support offline data collection. In event of 10

Internet outage, should be able to collect data and later

push it to servers when connectivity is reestablished

GIS Operating System Windows 10 Enterprise 64-bit M

Laptop

Processor: Intel Core i7 Processor Quad Core M

s

Graphics: NVIDIA Quadro M1200 w/4GB GDDR5 M

(15

Display: 15.6" diagonal, Touchscreen M

No.)

Memory: 16 GB M

Screen Resolution: 1920 x 1080 or better

Hard Drive: 1TB 2.5 inch 7200 rpm SATA Hard Drive M

Wireless Technology: Wi-Fi and Bluetooth M

Pointing Device: multi-touch gesture support M

Network Interface: Integrated 10/100/1000 Gigabit M

Ethernet LAN

External I/O Ports 2 USB 3.1 Gen 1 (Data transfer M

only); 1 USB 2.0; 1 HDMI; 1 RJ-45; 1

headphone/microphone combo

Mouse: USB 3-Button Optical Mouse M

Warranty: 1 year parts and labour on-site support

Battery Life: at least 6 hours 4

Audio: stereo speakers 2

Expansion Slots 1 multi-format SD media card reader 4

Slim Operating System: MacOS (Minimum: High Sierra) M

laptops

Display: 13.3 “ diagonal M

(7 No.)

Hard disk: 256 GB SSD M

Memory: 8 GB M


Battery: at least 12 hours under continuous use M

Power adapter; AC Wall Plug; Power Cord M

Microsoft Office Suite 2016 for Mac M

Weight: 1.35 kg M

MacBook Air Bag M

Warranty: 1 year parts and on-site support M

Camera: 720p HD camera 2

Graphics and Video support: Intel HD Graphics 6000 2

Tablets Operating System: iOS version 11.3 or higher M

(14

Capacity: 128 GB M

No.)

USB Power adaptor; Lightning to USB Cable M

Display: 7.9 “ Retina diagonal display M

Chip: A8 Chip and M8 motion coprocessor M

Camera: 8MP M

Sensors: Touch ID M

Battery: at least 10 hours under heavy use M

Microphones M

Warranty: 1 year parts and labour on-site support M

Video recording: 1080p HD recording 2

FaceTime HD Camera 2

FaceTime Calling 2

Geospa Should support map navigation including but not M

tial limited to: Reading coordinates over mouse position;

Portal Changing map scale using the Scale bar; Positioning map

(Qty 1

view using Overview window; Selecting features on the

license)

map by point, line, or area; Measuring point, distance and

area; Print simple map; Displaying Feature information at

selected point; and Sharing link to the particular map view

and dynamic object view for vector features.

Should support Map Layers and Content Control M

Should support Open GIS Solutions: Can connect to M

and consume maps and services published via Open

Source GIS Servers as well as commercial OGC

standards-based GIS Servers.

Should connect to and manage Data Sources: Should M

provide numerous service connectors that let one

consume data and functionality delivered by web services,

connect to web services asynchronously, view all services


connected to the Geospatial Portal and available at any

particular time, connect to OGC standards-based web

services and connect to and display 3-D objects and 3-D

Map Tiles

Search for Dataset or Service Metadata: Connect to M

OGC Catalog Service for the Web (CSW) and search for

metadata available in a catalog or federated catalogs.

Search for Geographic Names: Connect to WFS-G M

(Gazetteer) service or services to search geographic

objects such as cities, regions, and points of interest.

Should support editing underlying Web Feature M

Service (WFS-T) or Personal Storage Service depending

on the needs.

Should support attribute data Presentation and M

access: Display feature classes and attribute values for

selected data sources (for example, WebMap Publisher

Service, WFS, or PSS); Present data in tabular form;

Selecting records in the Data Window automatically

highlights the corresponding objects on the map; and

ability to export all or selected features to CSV file.

Analyses: Should Perform a series of attribute or spatial M

queries on data from selected sources, set spatial filters or

create a buffer and Use the capabilities of underlying

services to enable available query criteria and operations.

Support for Mobile Devices: should support display on M

mobile devices,

Support for Business Workflows: should support M

integration with geospatial workflows

Should enable one to create a local service in their session M

into which they can collect vector data.

Should provide a web-based Administration Console that M

allows for creating and configuring all aspects of server

side engines, web services, and web applications in one

place.

Should provide functionality for user registration and M

login.

Should support user defined settings e.g. changing M

coordinate systems

Should support the following OGC/ISO specifications: M

WMS 1.1.1, 1.3.0 [time dimension], WMTS 1.0.0, WFS


1.1, 2.0.0, WFS(T) 1.0.0, 2.0.0, WFS(G) 1.0, CSW 2.0.2,

ISO AP 1.0, WCTS 0.3.0, OpenLS [OLS] 1.1, WMC 1.1,

GeoRSS, FE 1.1.0, 2.0.0, GML 3.2.1.

Should supports PostgreSQL + PostGIS, MS SQL M

Database and Oracle

Should be easily deployable to the cloud via Amazon EC2 M

or other cloud platforms

Should be customizable using a dedicated Software M

Development Kit.

Mobile Should supports online consumer maps like M

Mappi OpenStreetMaps, Google Maps, Bing Maps and Here

ng Maps

Applica

Ability to Integrate with Open Source GIS solutions M

tion (20 based on Open Standards like GeoServer and PostGIS.

license

The App user interface and functionality should be M

s) customizable to capture the theme of an organization as

well as add or remove functionalities as desired.

Should support IOS, Android and Windows Phone M

Operating Systems

Should support Web Map Service (WMS), Web Map Tile M

Service (WMTS), Web Feature Service (WFS 1.1 & 2.0)

and Geographic Markup Language (GML 2.1.2 & 3.1.1)

Should enable Map Navigation capabilities including M

Locate Me, GPS Tracking - Keep in Center and GPS

Tracking – Re-center At Map View Edge

Should be able to conduct searches for Consumer Map M

Layers, Raster/Image Data and Vector Layers

Should be able to Turn on/off Layers and provide Layer M

Transparency Control

Should supports configurations for assigning User Access M

Should Supports Multiple Server-based configurations per M

User.

Should have capabilities for Control Read/Write Access M

for Geometry & Attributes and Control visible attributes.

Should facilitate capture Point Feature Geometry, Line M

Feature Geometry, Area Feature Geometry, Capture

features via Screen Gestures and Capture feature via

device GPS

Should have the capabilities for Photo Viewing, Photo M

Uploading (one or more), capture signature using touch


gestures (signature field), ability to upload file attachments

and capture and upload video

Should have feature attribute editing functionalities like M

Pick Lists and/or Dropdown Lists, Use Checkboxes,

Keyboard Input, Date Picker and Input validation

Should support GPS capabilities to locate User/Device, M

Tracking User/Device and Feature Data Capture

Should support Consumer Grade Accuracy and Survey M

Grade Accuracy when used with android, ios or windows

based handheld GPS devices

Should have GPS and Camera capabilities for device M

sensor support

Should be able to work in Offline/Disconnected mode M

with ability to synchronize changes with the GIS Server

once connection is re-established and should have the

ability to configure the synchronization e.g. manual or

automatic synchronization.

Should have the ability to enable 3D mode for 3D M

datasets and ability to toggle between 3D and 2D modes


C. GIS Software Servicing and Maintenance Agreement

Specifications The successful bidder is expected to offer yearly maintenance of the following software for a period

of 3 years renewable once. These software items are already in place and thus procurement of

additional licenses is not required. This agreement will include ensuring that the Commission has the latest updates and upgrades as soon

as these are available and offer training on advances in the technologies that will enable the

Commission better use these to make service delivery efficient and enhance the image of the

Commission.

No. Item M/ Evidence of

S compliance

1. ArcGIS Desktop Advanced Concurrent Use Primary

M

Maintenance (I license)

2. ArcGIS Desktop Advanced Concurrent Use Secondary

M

Maintenance (9 licenses)

ArcGIS Enterprise (Server) Primary Maintenance (1 license)

3. Should support customization of existing WebGIS to enhance the Public M

Land Inventory

4. 1 week training at least once every half year to team

M

comprising of not more than 30 NLC members of staff


LOT 2

ESTABLISHMENT OF LOCAL AREA NETWORK NYERI,

SAMBURU, KIAMBU & ACK ANNEX 1ST FLOOR

TECHNICAL SPECIFICATIONS

Cabling System Labeling a. The tenderer shall develop and submit a labeling scheme for the cabling installation. The labeling

system must conform to the TIA/EIA-606-A standards or newer. b. The labeling system shall clearly identify all components of the structured cabling system, i.e.

racks, cables, panels, pathways and outlets.

Inspection and Testing

On completion of installation, all the equipment and installations shall be inspected jointly

by the Employer and the Contractor for their correctness and completeness at the site of

installation during acceptance tests.

All components must be tested and a Completion Certificate issued stating the following:

Number of outlets Type of cable Date completed Type of Warranty Updated floor plans Wire/cable routing schematic Facility assignment records Horizontal cable test results Fibre Backbone test results

Any other tests, as the Employer may deem fit so as to confirm the performance or to

establish the compliance to technical specifications of either individual hardware items or

integrated operation of the system shall be conducted by the Contractor at site. Should the

results of the tests show any deficiency/deviation specifications, the contractor shall do the

modification/replacement/addition necessary to make the system compliant to

specifications at own cost. National Land Commission

Scope of the Structured Network Installation

The scope of this contract comprises the detailed design, installation, testing and

commissioning of the Structured Cabling System as described in this tender documentation.

The Contractor shall provide all services, equipment and materials necessary to fulfill

their obligations under this contract and provide fully functional and efficient network

cabling infrastructure.

The Contractor shall provide Operation and Maintenance Manuals to document

the installation and include the test reports into the manuals.

The Contractor shall ensure that all of their works are co-ordinate both in terms of design

and on-site integration;

The Contractor shall provide certificate for 25 years warranty issued by cable

manufacturer upon system hand-over to the Commission.

The contractor must visit site and make a sketch plan(s) and floor layout(s) for LAN

installation. A certificate will be issued to certify that the bidder visited the site and it

will be a mandatory requirement . Those with no certificate shall be disqualified.

The contractor shall provide for at least four (4) data points for 10 x 10 room

The contractor shall provide wireless network together with wired network

The contractor shall make clear network design for the site indicating the appropriate location for the following:

Network equipment cabinets

Trunking path

Data points in each room

Vertical cabling i.e backbone cable

Wireless access point

All active devices used must be from the same manufacturer and the contractor must provide Manufacturer Authorization Form in the format specified. Attached see the Manufacturer Authorization Form format

The Main Distribution Facility will be located on the designated places as shall be agreed on the exact room and location during the site survey and implementation.


The location of the horizontal distribution cabinets for the rest of the floors is left to the contractor to decide with consultation of the in charge ICT the most economical position which should be indicated in the proposal diagrams.

A high-speed Fibre Optic backbone will be used to link all the floors and building blocks to the main distribution facility.

Where cables cannot be run in the building trunking within the walls or floors, surface pathways using metal trunking will be installed.

The horizontal cabling will include outlets and consolidation or transition points, connectors, mechanical terminations and patch cords that compose horizontal cross -connect. The cables will be routed in new wall ducts and terminated on patch panels and at data outlets as specified in the accompanying diagrams

Metal trunking may be laid specifically for the backbone links where needed.

The contractor will be responsible for pulling, terminating and testing all circuits installed and each cable shall be assigned a unique cable number

External cables are to run in new conduit unless otherwise specified.

The Contractor will be required to install cabling in accordance with International Structured Cabling System designs. Each subsystem will be implemented using Category 6A or above compliant components and be deployed according to ANSI/TIA/EIA-568-B and ISO/IEC 11801 standards.

All network components should be connected to the earth wire with the general specifications

of this document, the local regulations in force and the manufacturer’s recommendations.

All routing layout for cable paths must consider the copper or optic cable minimum radius

of curvature to be supported and the existing facilities, in order not to interfere with the

access to maintenance activities.

All aspects of the cabling infrastructure should make provision for possible extensions.

All adapters must be compatible with the transmission capacities of the equipment to which

they connect. National Land Commission

Horizontal Cabling

The primary media for horizontal cabling will be 4-pair Unshielded Twisted Pair (UTP)

which must meet or exceed ANSI/TIA/EIA-568-B and ISO/IEC 11801 standards.

Unshielded Twisted Pair (UTP) Category 6A or above quality cable shall be employed.

Each room to be networked shall have wall plates installed and each outlet terminated

with 8-pin modular jacks (RJ-45).

Each designated network interface will have capacity to support Giga Ethernet.

Each cable will be required to move through the tie if firmly pulled.

Cables will not be crushed using cable ties.

Cable conduits must not be overfilled.

All cables must pass through trunking and should not be seen from the outside

There shall be no splicing of any of the cables installed. Intermediate cross-connects and

transition points are not allowed.

All user area patch chords shall be at least 3m in length but 10 no. per floor must be 5m.

Data outlets shall be flash mounted on the metal trunking.

All user area patch chords and cabinet patch chords will be supplied to match the total

number of data outlets.

A faceplate installed on the trunk will be capable of accommodating two data

outlet modules. National Land Commission

NB: All modules (Twin Modules) will be installed and terminated and activated

at both ends including Patch Panel.

Backbone Cabling From 8th Floor Datacenter to 1st Floor

The primary media for backbone cabling will be fibre optic

Multimode fibre optic cable (50/125 micron) will be used.

The fibre optic cable shall have a minimum of 6 (six) strands.

All strands must be terminated at each end of the fibre cable whether used or not.

Each designated network interface will have capacity to support Gigabit Ethernet.

All optical fiber components and installation practices shall meet applicable building and safety codes, provide well organized installation with cable management in accordance with manufacturer’s guidelines

Fibre optic cables running through risers/cable ducts and conduits must be protected by

PVC conduits to protect them from interference by other contractors providing other

services in future.

Outdoor fibre optic cables will be used to connect to LAN Edge Switches to MDF

location.Outside ducts to be 2 feet deep within the compound and 4 feet deep if crossing

the public pathway

The fibre optic backbone link will be aggregated at the Data Center 8th Floor for ACK

annex 1st Floor.

Patch Panels

All patch panels must conform to ANSI/TIA/EIA-568A.


Patch panels must be equipped with RJ45 contacts of Category6A or above sockets with a capacity of 48 RJ45 ports.

All patch panels, including fibre optic patch panels must be rack mounted

All panels and racks must be earthed to provide electrical safety for users and screening to

prevent electromagnetic radiation.

Fiber optic patch panels are to be configured to the amount of strands terminated at

each location.

Fiber Optic patching should be done from the cabinet housing optic boxes/panels as

well as the optic electronic equipment.

Except for the patch cords used to connect NICs to the RJ45 sockets, all patch cords must be

labeled at each extremity with soft PVC support and indelible marking (stamping or similar

method). For all other components, the label type should be of stiff plastic PVC type.

Network Control Equipment

Active devices used at the LAN edge will have 24 or48 ports for connection to the horizontal cabling as may be appropriate and must be rack mounted.

Active devices must be rack mountable in standard racks and should attach to the backbone

using appropriate Tran- receivers.

Active devices for horizontal cabling will support auto-sensing 10/100/1000 Mbps and

for backbone cabling 10000 Mbps.It should have Intelligent Power over Ethernet (PoE)

Management

All the fibre optic backbone links will be aggregated at the Data Center on 8th Floor by

a common active device.

Equipment Cabinets

The cabinet must be 27U placed on ACK Annex 1st Floor, Samburu and Nyeri offices National Land Commission

The cabinets for active devices must have forced cooling.

The exact placing of the cabinets should be defined at the start of the works.

Equipment cabinets must provide enough space to accommodate the cabling, cabling

management, equipment racks, panels and network control devices as required and the

locations should provide for convenient access to operational personnel. Cabinets should have at least 4U space free to accommodate additional components later.

All cabinets must be perforated.

Uninterruptible Power Supply Units (UPS)

SMART signaling, line interactive UPSs will be installed in all cabinets to support the active devices installed in them.

Each floor distribution cabinet must have one UPS of capacity of 1500VA installed.

UPSs must be rack mountable.

Warranty three (3) years, parts and labour

EVALUATION CRITERIA

NO MANDATORY REQUIREMENTS SCORE

1. Logical Network Design with floor layouts and plans Y/N

2. CAT 6A Cable & above Y/N

3. Over 3 years’ Experience Y/N

4. LAN Active devices for horizontal cabling with10Gbps backbone

Uplink

Y/N

5. Active devices used at the LAN edge will have 24/48 Ports Supporting

640 Gbps Multigigabit Technology Switching Capacity Supporting 1/10

Gigabit Ethernet SFP+ with 4 fixed 40 Gigabit Ethernet QSFP+ uplinks

/N

6. Active devices used at the LAN edge must support IP Routing and

Power Over Ethernet (UPOE) and Must be Stackable with Stack

bandwidth of 480 Gbps

Y/N

7. Edge Switch speed 10/100/1000 Y/N

8. 4 data points in a 10 X 10 room Y/N

9. Active Devices must have 3 Years Warranty inform of Smartnet Services Y/N

10. Manufucture’s authorization Y/N

11. Well highlighted brochures Y/N

12. Network Monitoring System support Comprehensive, graphical views

of the entire network

Y/N

13. Cables 15 years warranty and 3 years device warranty in form of

smartnet

Y/N

REMARKS(PASS/FAIL) F/P

DETAILED SPECIFICATIONS FOR ACTIVE EQUIPMENT & ELECTRICAL WORKS LAN Equipment Specification

Table 3: Edge Switch Evaluation Criteria

No. Item Minimum Specifications Complian

ce (0/1)

1 Product Description 48/24 Port Access Switch

2 Max Number of

9

Stacks

3 No. of Ports 48 x 10/100/1000 (PoE+)X 2

4 RAM 256 MB

5 Flash 128 MB

6 Data Transfer Rate Switching fabric bandwidth : 160 Gbps

Forwarding performance : 101.2 Mbps

7 Features Hot swap module replacement, Layer 2 switching, dynamic

IP address assignment , DHCP support, power over

Ethernet (PoE), auto-negotiation, ARP support, trunking,

8 Data Link Protocol 1 Gigabit Ethernet

9 Empty Slots 1 X Expansion Slot

10 Remote SNMP 1, SNMP 2, RMON 1, RMON 2, RMON 3,

Management RMON 9, Telnet, SNMP 3, SNMP 2c, FTP, TFTP, SSH,

Protocol CLI

11 Network Mode Basic RIP and static routing, upgradeable to full dynamic

IP routing

Half-duplex, full-duplex

National Land Commission Page 44

12 Power Over Ethernet Yes

(PoE)

13 Form Factor Rack-mountable - 1RU, Stackable

14 Interfaces 48 x 10Base-T/100Base-TX/1000Base-T - RJ-45 - PoE

USB : 1 x 4 PIN USB Type A

1 x console - mini-USB Type B - management

15 Accessories USB Console cable for management, Stackable Minimum 4

levels

Two (2) UK three pin power cable ,Six (6) five meter fibre

patch code and two (2) 10 meter fibre patch codev (LC to

SC) , Two (2) 10G Small Form-Factor Pluggable (SFP)

16 Expansion Slots (1 ) x Expansion Slot

Total (Free)

17 Warranty 3 Years Standard Manufactures Warranty (Smartnet)

18 Standards

IEEE 802.1Q, IEEE 802.3ab, IEEE 802.1p, IEEE 802.3x,

IEEE 802.3ad (LACP), IEEE 802.1w, IEEE 802.1x,

IEEE 802.1s, IEEE 802.1ae

Table 5: Wireless Access Points Evaluation Criteria

No Requirements Minimum requirements Compliance(1/0)

Licenses Must have 100 Access

Point Licenses and support

for up to 500 access points VLAN support Support for 802.1q VLAN

tagging Authentication Support for RADIUS

authentication,

authorization and

accounting

Smartnet 3 Years Smartnet Support

for Wireless Access Points

and Wireless Controllers.

1. Wireless Access 802.11b/g/n 300MpsSecurity supporting - WEP

Points (64/128/152-bit),WPA, WPA2, MAC Address

Filtering, WLAN segmentation and Disable

SSID Broadcast 6

Management via Web-based configuration

utility, Telnet/ssh

2. Integrated Antenna 2.4 GHz, Gain 4 dBi, internal omnidirectional,

horizontal beamwidth 360° , 5 GHz, Gain 4 dBi,

internal omnidirectional, horizontal beamwidth

360°

3. Data Rates 802.11a: 6, 9, 12, 18, 24, 36, 48, and 54 Mbps

Supported 802.11bg: 1, 2, 5.5, 6, 9, 11, 12, 18, 24, 36, 48,

and 54 Mbps 802.11n data rates (2.4 GHz1 and


5 GHz)

4. Interfaces 10/100/1000BASE-T autosensing (RJ-45)

Management console port (RJ-45)

5. System Memory 256 MB DRAM , 32 MB flash

6. Warranty 3 years

Others Technical Evaluation

REQUIREMENTS Complian

ce (0/1)

Network Design and Sketches

Logical network design

Site backbone schematic plan

Floor plans

Numbering convection samples

Documentation

Switches

Patch panel

UPS 5000VA

Wireless access points

Cabinets

27U

Fibre Optic Vertical cabling in a PVC

Fibre Optic Vertical cabling – six strands

PVC shielding

Project Plan & Methodology

Project management schedule

setup and configuration


Project Commissioning

client training and sign off Contactor experience

Technical qualification Certificates on cabling

Technical qualification on network equipment

Name, Contacts and references of past projects

Personnel qualification

CVS of key personnel

manufacturers certification in cabling & equipment

Key project personnel

Total

Electrical Power Distribution and Wiring in all sites

Electrical Power Distribution and wiring Evaluation Criteria

No Specification Compliance (0/1)

1. Install 3 electrical distribution boards of at least 6 ways each

complete with their integral breaker and circuit breakers.

2. Implement electrical cabling for Server Room and its supporting

facilities including tapping power from the switchboard..

3. Install a low voltage board at the Server Room.

4. Install sockets for all the racks, cabinets and non- standard sockets

for UPS connected power outlets points including offices.The

contractor to install 3 phase where necessary.

7. The power cables to be from East Africa Cables or equivalent

approved manufacturer to client discretion.


9. All non-current-carrying metal components of the electrical

installation and mechanical components to be properly earthed.

Implement electrical wiring and provide power socket (Red and 10. white) outlets (double) next to every data socket outlet in all rooms.

Red sockets must get power from the UPS in cabinets for Nyeri, 11

Kiambu and Samburu but ACK annex 1st Floor should get power from 8th floor data center.

No FEATURE DETAILS

Compliance 1/0

Graphical Display White backlit grey scale 3.5" 396 X 162 Pixels

Handset

Wideband audio handset with RJ -9 Port connector

Hearing Aid Compatible and Dial pad ADA Complaint

Headset Analog Headset jack wideband RJ-9 Connector

Backlit Indicator Supports backlit indicator with audio path keys (for handset, headset and speakerphones)

Volume Control

A volume-control toggle provides easy

decibel-level adjustments of the handset, monitor speaker, and ringer.

Duplexity

Full-duplex speakerphone allows gives you flexibility in placing and receiving calls. For added security, the audible dual tone multifrequency (DTMF) tones are masked when the speakerphone mode is used.

Bezel Silver Or Black

No FEATURE DETAILS

Compliance 1/0

Dual Position Foot Stand

The display is easy to view and the buttons and keys are easy to use. The two-position foot stand supports viewing angles of 30 degrees and 45 degrees; you can remove the foot stand for wall mounting, with mounting holes located on the base of the phone.

Wall Mountable Installed using wall-mount kit This is Optional as an accessory

Electronic Hook Switch

The hook switch can be controlled electronically with a third party headset connected to the auxiliary port for the IP Phone

Keys

Line keys,

Softkeys,

Two-Way Navigation and Select Key,

Hold/Resume Keys ,

Transfer and Conference Keys,

Messaging ,

Service, Directory Keys ,

Standard Key Pads,

Volume Control Toggle Key,

Speakerphone ,

Headset and Mute Keys

Ethernet Cable Category 5/5e/6 for 100-Mbps cables with 4 pairs

POWER IEEE 802.3af PoE (Class 1) less than 3.84 watts ,48 VDC AC-to- DC power

Communications Manager Server

Compatible with the Existing Communications Manager Server

Signaling Protocol Support Session Initiation Protocol (SIP)

CODEC Support G.711a/μ, G.722, G.729a, albic Language Universal Language

Ringtone User Adjustable Ringtone

No FEATURE DETAILS

Compliance 1/0

Quality Of Service Options

The phone supports CDP and 802.1Q/p standards, and can be configured with an 801.1Q VLAN header containing the VLAN ID overrides configured by the Admin VLAN ID.

Security

Certificates

Image authentication

Devices authentication

File authentication

Signaling authentication

Media encryption using transport layer security (TLS) using AES-128 or AES-256

Encrypted configuration files

802.1x authentication

Cryptography

Configuration Option IP Address assignment static or DHCP client

Physical Dimesions 207 x 206 x 28mm (exclude foot stand)

Ethernet Switch Compatible with the Existing Ethernet switch

Ethernet Port 10/100/1000BASE-T via RJ two 45 Connector Port

Warranty 1 Year Replacement Warranty

CLOSED CIRCUIT TELEVISION NETWORK (CCTV) – INDOOR CAMERAS (11

Cameras)

Note; this applies at all sites

S. Feature Minimum Technical Requirements Marks Bidder’s compliance

No (1/0) and comments

1. Fault tolerance The surveillance system to have tolerance system 1

architecture to prevent common mode failure so

as to ensure the surveillance system work

throughout.

2. Surveillance camera Camera must have capability to display live video 1

response time. on local monitoring workstation, from a camera

selected from any workstation.

3. Video signal Video resolution: 800X600 pixels, 4CIF(PTZ) 1 standard

4. Minimum illumination/light sensitivity: 0.9-10,000 1

lux (Fixed) : 0.3 – Lux (PTZ)

5. Video Compression: MJPEG, MPEG2, 1

MPEG4,H.264

6. Surveillance No image degradation shall result on each of the 1

operates workstation screens, owing to any external

workstation. sources of interface including, distortion of the

image at the periphery of the screen, rotation of

image, mis -convergence of color image and

changes of colors on the screen due to changing


of external magnetic field level.

7. Camera Must connect to a 10/100 base T Ethernet 1 Specification

8. Must have built in webserver 1

9. Must have multi user level password protection 1

for restricted camera access

10. Must support for video motion and alarm 1

management

11. Image compression either Jpeg,MPEG2,MPEG4 1

and H.264

12. Can withstand very low light between 10,000 lux 1

and 0.9lux

13. Image sensor for static cameras to be either scan 1

CMOS, scan RGB CCD, progressive scan or

CCD, auto Iris CS mount HAD.

14. Image sensor for PTZ must be iris and auto focus 1

lens

15. Static cameras to have digital PTZ 1

16. Tampering alarm 1

17. Pixel counter 1

18. Cameras to support IPV4/6 1

19. Camera should be POE compliant 1

20. Surveillance Must supply LCD 56’’ to be installed and wall 1

Monitoring mounted in the surveillance room

21. Storage Install 8TB storage for the images (in nyeri Y/N

offices) and in ardhi house it will be linked to

storage installed at ACK bishop gardens

House

22. DVR Features Network Access and Remote Viewing 1


23. The systems will be capable of releasing advanced 1

security and specialty software for security

enhancements. These include:

Object counting

PTZ Auto-Tracking

Face Recognition

Access Control Integration

24. Day/Night' The SNC-RZ25P is equipped with a 100Base- 1

Function TX/10Base-T network interface and a built-in

web server, allowing you to configure the unit in

any TCP/IP network

25. Web based Web‐based configuration 1

controlled

configurations

26. Video Analytics Incident Notifications- motion detection, alarm, I/O 1

System trigger, panic button activation

27. Keep track of CCTV systems ie location ID, alarm 1

status, and online status

28. Able to Respond to alerts of video lost, motion 1

detection, I/O module lost, I/O triggered, connection

lost, subscriber login/logout, surveillance system

abnormality, intruder, missing object, unattended

object, POS loss prevention, and disk full

29. Able to Send notification via alarms, SMS, and emails 1

Accessories

30. wired keyboard control operation of DN-PTZ 1

Key Application functions for up to 256 separate weatherproof

dome cameras

31. Pan / Tilt / Zoom 1

Protocol Languages selectable Pelco-D or Pelco-P

Supported

32. PTZ Data Transfer selectable 1200 bps / 2400 bps / 4800 bps / 9600

1

Baud Rates

bps

Supported

33. PTZ Data Transfer

two wire RS-485 (RS-485+ / RS-485-) -- RJ-45 1

plug port connects to included RS-485 wiring hub


http://www.htmlpublish.com/newTestDocStorage/DocStorage/6d1f64e4b2d24685ac9470984faf49a9/Users/User/AppData/Local/User/AppData/Documents%20and%20Settings/EGOV/cctv/cctv1/www.eyespyvideo.com/domecams/zoom/dn-ptz.htm

Interface box

34. Dimensions 12.25" x 8.0" x 4.1" / 311mm x 203mm x 104mm 1

35. Weight 2 lbs., 1 oz. / 0.94 kg 1

36. Power Transformer 9v DC power supply included FREE 1

Included

37. Input Voltage 9 volts DC center pin + positive 1

38. Power 1

Consumption 500 mA or less

(milliamps)

39. Power Input Plug

2.1mm inner diam. x 5.5mm outer diam. center 1

pin + positive

40. Data Cable Cord 78" / 2 meters RJ-45 UTP cable to wiring 1

Length junction hub

41. Power Transformer 68" / 1.75 meters

1

Cable Length

42. Warranty 1 year 1

NB: CCTV cameras kiambu 3, Samburu 4, Nyeri 2 and ACK annex 2

Training A comprehensive training shall be offered to the ICT support team of National Land Commission.

SECURITY SYSTEM - ACCESS CONTROL SYSTEM (17 biometrics)

No. ITEM SPECIFICATION Marks Bidder’s

(1/0) compliance

1. locked / not-locked Should monitoring door status using monitored mag-locks 1


http://www.htmlpublish.com/newTestDocStorage/DocStorage/6d1f64e4b2d24685ac9470984faf49a9/Users/User/AppData/Local/User/AppData/Documents%20and%20Settings/EGOV/cctv/cctv1/www.eyespyvideo.com/faq/cctvglossary.htm#inputvolts

http://www.htmlpublish.com/newTestDocStorage/DocStorage/6d1f64e4b2d24685ac9470984faf49a9/Users/User/AppData/Local/User/AppData/Documents%20and%20Settings/EGOV/cctv/cctv1/www.eyespyvideo.com/faq/cctvglossary.htm#dc

http://www.htmlpublish.com/newTestDocStorage/DocStorage/6d1f64e4b2d24685ac9470984faf49a9/Users/User/AppData/Local/User/AppData/Documents%20and%20Settings/EGOV/cctv/cctv1/www.eyespyvideo.com/faq/cctvglossary.htm#powerconsump

http://www.htmlpublish.com/newTestDocStorage/DocStorage/6d1f64e4b2d24685ac9470984faf49a9/Users/User/AppData/Local/User/AppData/Documents%20and%20Settings/EGOV/cctv/cctv1/www.eyespyvideo.com/faq/cctvglossary.htm#powerconsump

http://www.htmlpublish.com/newTestDocStorage/DocStorage/6d1f64e4b2d24685ac9470984faf49a9/Users/User/AppData/Local/User/AppData/Documents%20and%20Settings/EGOV/cctv/cctv1/www.eyespyvideo.com/faq/cctvglossary.htm#milliamps

http://www.htmlpublish.com/newTestDocStorage/DocStorage/6d1f64e4b2d24685ac9470984faf49a9/Users/User/AppData/Local/User/AppData/Documents%20and%20Settings/EGOV/cctv/cctv1/www.eyespyvideo.com/faq/cctvglossary.htm#pwrinplug

monitoring or monitored electric locks.

2. Mechanical means of All controlled doors without a mechanical means of escape 1

escape should be released by the fire alarm system.

3. Alarms should to be Unit tamper, Door open too long, Door not locked, Main 1

generated in response failure, Break glass operation

to the appropriate

conditions

4. Readers position Readers should be Gallagher T Series type, and mounted at 1

a height of between 0.9m – 1m.

5. Locks for main Double Fail unlocked locks: that can hold 250 Kg force 1

entrances

6. Programming programming for all software components on the server 1

standards software should include:

Naming conventions.

Interlocks.

Biometrics integration.

Alarm and event response.

7. Capacity Templates, 1,500 (expandable to 5,000) 1

Transactions, 50000 logs

8. Verification / Identification <= 2 sec, FAR <= 0.0001% FRR <= 1% 1

Identification

9. Display LCD 3" Color TFT Display 1

10. Environment Operating Temperature,0-45°C /32-113°F Operating 1

Humidity

20%-80%

11. Communication Port Ethernet 10/100, Port USB-Client, Port USB-HOST 1

12. Power Supply 12V DC, 1.5A 1

13. Number of IP based Fingerprint reader with card reader 1

fingerprint/card

readers 15

14. Language Must be English based 1

15. Storage memory To store 2000 fingerprints and cards 1

16. Touch keypad Must extend extend life of keypad beyond traditional tactile 1

keypads

17. Reader Reads fingerprints and smart cards 1

18. Audio-Visual Audio Visual indications for acceptance & rejection of valid 1

indications and invalid fingerprints

19. optical sensor Rugged highly accurate optical sensor 1

20. Installation All devices must be connect into the network, assigned IP 1

address and linked to the central server installed with

software controller


21. Accessories: Cables of at least CAT6 pulled through PVC FRLS 1 conduits. Not less than 20mm having 2.0mm wall thickness

with required conduit accessories, hardware etc.

22. Warranty 2 year warranty for all devices and 2 year support and 1

maintenance service.

NB: Three (3) biometrics will be installed at Nyeri, Five (5) at ACK garden and four (4) at Kiambu and four (4) at Samburu offices. The desktop Computer shall act as a server for the CCTV and biometrics at Nyeri, Kiambu, Samburu and ACK annex 1st Floor offices.

LOT 1- GIS LABORATORY STRENGTHENING

Price Schedule Form (provided in the summaries above)


ITEM DESCRIPTION UNIT COST TOTAL COST

NO. INCLUSIVE OF ALL INCLUSIVE OF ALL

TAXES (KSHS.) TAXES (KSHS.)

A

B

C

TOTAL

Amount in words……………………………………………………………………………....

We undertake, if our tender is accepted, provide the Tender in accordance with the schedule rates and delivery dates specified herein above.

Name …………………………………………………………………….

Name of signatory: ............................................................................... .....

In the capacity of: ………………………………………………………..

Authorized Signature: ................................................................................

Company Rubber Stamp/Seal……………………………………

Note: In case of conflict between the price quoted in figures and words, amount quoted in figures

above shall prevail.

Form of Tender

LOT 1- GIS LABORATORY STRENGTHENING

To: Date

Name and address of Procuring Entity

Tender No.


Tender Name Gentlemen and/or Ladies:-

1. Having examined the Tender documents including Addenda No. (Insert numbers) ……..

the receipt of which is hereby duly acknowledged, we the undersigned, offer to provide GIS

LABORATORY STRENGTHENING under this Tender in conformity with the said Tender document for the sum of ….………………………………………………………………………………………………… …………[Total Tender amount in words and figures]

or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Tender.

2. We undertake, if our Tender is accepted, to provide the Insurance Cover Services in accordance with the conditions of the Tender.

3. We agree to abide by this Tender for a period of …………….[number] days from the date fixed for Tender opening of the Instructions to Tenderers, and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

4. This Tender, together with your written acceptance thereof and your notification of award, shall constitute a Contract between us subject to the signing of the Contract by both parties.

5. We understand that you are not bound to accept the lowest or any Tender you may receive.

Dated this day of 2018

[Signature] [In the capacity of]

Duly authorized to sign Tender for and on behalf of

LOT 2- ESTABLISHMENT OF LOCAL AREA NETWORK NYERI, SAMBURU, KIAMBU & ACK ANNEX 1ST FLOOR

Price Schedule Form (provided in the summaries above)

ITEM DESCRIPTION TOTAL COST INCLUSIVE OF ALL

NO. TAXES (KSHS.)


NYERI

SAMBURU

KIAMBU

NAIROBI

TOTAL

Amount in words…………………………………………………………………………….... We undertake, if our tender is accepted, provide the Tender in accordance with the schedule rates and delivery dates specified herein above.

Name …………………………………………………………………….

Name of signatory: ....................................................................................

In the capacity of: ………………………………………………………..

Authorized Signature: ................................................................................

Company Rubber Stamp/Seal……………………………………

Note: In case of conflict between the price quoted in figures and words, amount quoted in figures

above shall prevail.

Form of Tender LOT 2- ESTABLISHMENT OF LOCAL AREA NETWORK NYERI, SAMBURU, KIAMBU & ACK ANNEX 1ST FLOOR To: Date


Tender No.

Tender Name National Land Commission Page 56

Gentlemen and/or Ladies:- 1. Having examined the Tender documents including Addenda No. (Insert numbers) ……..

the receipt of which is hereby duly acknowledged, we the undersigned, offer to provide ESTABLISHMENT OF LOCAL AREA NETWORK NYERI, SAMBURU, KIAMBU & ACK ANNEX

1ST FLOOR under this Tender in conformity with the said Tender document for the sum of ….………………………………………………………………………………………………… …………[Total Tender amount in words and figures] or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Tender. 2. We undertake, if our Tender is accepted, to provide the Insurance Cover Services in accordance with the conditions of the Tender. 3. We agree to abide by this Tender for a period of …………….[number] days from the date fixed for Tender opening of the Instructions to Tenderers, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. 4. This Tender, together with your written acceptance thereof and your notification of award, shall constitute a Contract between us subject to the signing of the Contract by both parties. 5. We understand that you are not bound to accept the lowest or any Tender you may receive. Dated this day of 2018



CONTRACT FORM

THIS AGREEMENT made the day of 20 between [name of Procurement entity] of [country of Procurement entity] (hereinafter called “the Procuring Entity”) of the one part and [name of Tenderer] of

[city and country of Tenderer] (hereinafter called “the Tenderer”) of the other part: WHEREAS the Procuring Entity invited Tenders and has accepted a Tender by the Tenderer for the supply of the Goods, works and services in the sum of [Contract price in words in figures] (hereinafter called

“the Contract Price”).


NOW THIS AGREEMENT WITNESSTH AS FOLLOWS:- 1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to. 2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz:

The Tender Form and the Price Schedule submitted by the Tenderer;

The Schedule of Requirements

The Details of cover

The General Conditions of Contract

The Special Conditions of Contract; and

The Procuring Entity’s Notification of Award 3. In consideration of the payments to be made by the Procuring Entity to the Tenderer as hereinafter mentioned, the Tenderer hereby covenants with the Procuring Entity to provide the GPA cover and to remedy defects therein in conformity in all respects with the provisions of the Contract. 4. The Procuring Entity hereby covenants to pay the Tenderer in consideration of the provision of the services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract. IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written Signed, sealed, delivered by the (for the Procuring Entity)

Signed, sealed, delivered by the (for the Tenderer) in the presence of National Land Commission Page 58

CONFIDENTIAL BUSINESS QUESTIONNAIRE

You are requested to give the particulars indicated in Part 1 and either Part 2 (a), 2(b) or

2(c) whichever applied to your type of business.

You are advised that it is a serious offence to give false information on this form.

Part 1 General

Business Name ............................................................................................................... .........................................

Location of Business Premises .......................................................................................................................... ..

Plot No, ..........................................................................Street/Road ....................................................................

Postal address ................................. Tel No. ............................................. Fax Email .........................................

Nature of Business ................................................................................................................................................

Registration Certificate No. ................................................................................................ ...................................

Maximum value of business which you can handle at any one time – Kshs. ...............................................

Name of your bankers ................................................................................... .........................................................

Branch ...................................................................................................................... .................................................

Part 2 (a) – Sole Proprietor

Your name in full……………………….Age………………………………………….

Nationality……………………………Country of Origin……………………………..

Citizenship details

……………………………………………………..

Given details of partners as follows Part 2 (b) – Partnership

Name Nationality Citizenship details Shares

1. ………………………………………………………………………………………… 2. ………………………………………………………………………………………… 3. ………………………………………………………………………………………… 4. …………………………………………………………………………………………

Private or Public Part 2 (c) – Registered Company

State the nominal and issued capital of company

Nominal Kshs.

Issued Kshs.

Given details of all directors as follows


1. ………………………………………………………………………………………… 2. ………………………………………………………………………………………… 3. ………………………………………………………………………………………… 4. …………………………………………………………………………………………

Date……………………………………….Signature of Candidate………………………..


TENDER SECURITY FORM Whereas [name of Bidder] (hereinafter called <the Tenderer> has submitted its bid dated [date of submission of bid] for the provision of insurance services (hereinafter called <the Tender? KNOW ALL PEOPLE by these presents that WE [name of bank] of [name of country], having our registered office at [name of Procuring Entity] (hereinafter called <the Procuring Entity> in the sum of [state the amount] for which payment well and truly to be made to the said Procuring Entity, the Bank binds itself, its successors, and assigns by these presents. Sealed with the Common Seal of the said Bank this day of 20 THE CONDITIONS of this obligation are:- 1. If the Tenderer withdraws its Tender during the period of Tender validity specified by the

Procuring Entity on the Form; or 2. If the Tender, having been notified of the acceptance of its Tender by the Procuring Entity

during the period of Tender validity

(a) fails or refuses to execute the Contract Form, if required; or (b) fails or refuses to furnish the Performance Security, in accordance with the

Instructions to Tenders. We undertake to pay to the Procuring Entity up to the above amount upon receipt of its first written demand, without the Procuring Entity having to substantiate its demand, provided that in its demand the Procuring Entity will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the conditions, specifying the occurred condition(s) This Tender guarantee will remain in force up to and including thirty (30) days after the period of Tender validity, and any demand in respect thereof should reach the Bank not later than the above stated date.

[Authorized Signatories and official stamp of the

Bank] (Amend accordingly if provided by Insurance Company)


PERFORMANCE SECURITY FORM

To:…………………………….

[Name of Procuring Entity]

WHEREAS ……………………………………………. [name of Tenderer]

(Hereinafter called “the Tenderer”) has undertaken, in pursuance of Contract No.

[reference number of the Contract] dated 20 to supply

………………………………………………. [description of insurance services] (Hereinafter called “the Contract”) AND WHEREAS it has been stipulated by you in the said Contract that the Tenderer shall furnish you with a bank guarantee by a reputable bank for a sum specified therein as security for compliance with the Tenderer’s performance obligations in accordance with the Contract AND WHEREAS we have agreed to give the Tenderer a guarantee: THERFEFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Tenderer, up to a total of …………………………… [amount of the guarantee in words and figures], and we undertake to pay you, upon your first written demand declaring the Tenderer to be in default under the Contract and without cavil or argument, any sum of money within the limits of ………………………………………………… [Amount of guarantee] as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. This guarantee is valid until the day of 20 Signature and seal of the Guarantors

[Name of bank of financial institution]

[Address]

[Date] (Amend accordingly if provided by Insurance Company) National Land Commission Page 61

Form of Tender To: Date


Tender No.

Tender Name Gentlemen and/or Ladies:- 1. Having examined the Tender documents including Addenda No. (Insert numbers) …….. the receipt of which is hereby duly acknowledged, we the undersigned, offer to provide Works/or Services under this Tender in conformity with the said Tender document for the sum of ….………………………………………………………………………………………………… …………[Total Tender amount in words and figures] or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Tender. 2. We undertake, if our Tender is accepted, to provide the Insurance Works/or Services in accordance with the conditions of the Tender. 3. We agree to abide by this Tender for a period of …………….[number] days from the date fixed for Tender opening of the Instructions to Tenderers, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. 4. This Tender, together with your written acceptance thereof and your notification of award, shall constitute a Contract between us subject to the signing of the Contract by both parties. 5. We understand that you are not bound to accept the lowest or any Tender you may receive. Dated this day of 2018




CONTRACT FORM

THIS AGREEMENT made the day of 20 between [name of Procurement entity] of [country of Procurement entity] (hereinafter called “the Procuring Entity”) of the one part and [name of Tenderer] of

[city and country of Tenderer] (hereinafter called “the Tenderer”) of the other part: WHEREAS the Procuring Entity invited Tenders and has accepted a Tender by the Tenderer for the supply of the Goods, works and services in the sum of

[Contract price in words in figures] (hereinafter called “the Contract Price”). NOW THIS AGREEMENT WITNESSTH AS FOLLOWS:- 1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to. 2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz:

The Tender Form and the Price Schedule submitted by the Tenderer;

The Schedule of Requirements

The Details of cover

The General Conditions of Contract

The Special Conditions of Contract; and

The Procuring Entity’s Notification of Award 3. In consideration of the payments to be made by the Procuring Entity to the Tenderer as hereinafter mentioned, the Tenderer hereby covenants with the Procuring Entity to provide the GPA cover and to remedy defects therein in conformity in all respects with the provisions of the Contract. 4. The Procuring Entity hereby covenants to pay the Tenderer in consideration of the provision of the services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract. IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written Signed, sealed, delivered by the (for the Procuring Entity)

Signed, sealed, delivered by the (for the Tenderer) in the presence of


CONFIDENTIAL BUSINESS QUESTIONNAIRE

You are requested to give the particulars indicated in Part 1 and either Part 2 (a), 2(b) or

2(c) whichever applied to your type of business.

You are advised that it is a serious offence to give false information on this form.

Part 1 General

Business Name .................................................................................................... ....................................................

Location of Business Premises ............................................................................................................................

Plot No, ..........................................................................Street/Road ....................................................................

Postal address ................................. Tel No. ............................................. Fax Email .........................................

Nature of Business .......................................................................................................... ......................................

Registration Certificate No. ...................................................................................................................................

Maximum value of business which you can handle at any one time – Kshs. ...............................................

Name of your bankers .......................................................................................................................... ..................

Branch ................................................................................................... ....................................................................

Part 2 (a) – Sole Proprietor

Your name in full……………………….Age………………………………………….

Nationality……………………………Country of Origin……………………………..

Citizenship details

……………………………………………………..

Given details of partners as follows Part 2 (b) – Partnership


5. ………………………………………………………………………………………… 6. ………………………………………………………………………………………… 7. ………………………………………………………………………………………… 8. …………………………………………………………………………………………

Private or Public Part 2 (c) – Registered Company

State the nominal and issued capital of company

Nominal Kshs.

Issued Kshs.

Given details of all directors as follows


5. ………………………………………………………………………………………… 6. ………………………………………………………………………………………… 7. ………………………………………………………………………………………… 8. …………………………………………………………………………………………

Date……………………………………….Signature of Candidate………………………..


TENDER SECURITY FORM Whereas [name of Bidder] (hereinafter called <the Tenderer> has submitted its bid dated [date of submission of bid] for the provision of insurance services (hereinafter called <the Tender? KNOW ALL PEOPLE by these presents that WE [name of bank] of [name of country], having our registered office at [name of Procuring Entity] (hereinafter called <the Procuring Entity> in the sum of [state the amount] for which payment well and truly to be made to the said Procuring Entity, the Bank binds itself, its successors, and assigns by these presents. Sealed with the Common Seal of the said Bank this day of 20 THE CONDITIONS of this obligation are:- 1. If the Tenderer withdraws its Tender during the period of Tender validity specified by the

Procuring Entity on the Form; or 2. If the Tender, having been notified of the acceptance of its Tender by the Procuring Entity

during the period of Tender validity

(c) fails or refuses to execute the Contract Form, if required; or (d) fails or refuses to furnish the Performance Security, in accordance with the

Instructions to Tenders. We undertake to pay to the Procuring Entity up to the above amount upon receipt of its first written demand, without the Procuring Entity having to substantiate its demand, provided that in its demand the Procuring Entity will note that the amount claimed by it is due to it, owing to the occurrence of one or both of the conditions, specifying the occurred condition(s) This Tender guarantee will remain in force up to and including thirty (30) days after the period of Tender validity, and any demand in respect thereof should reach the Bank not later than the above stated date.

[Authorized Signatories and official stamp of the

Bank] (Amend accordingly if provided by Insurance Company)


PERFORMANCE SECURITY FORM

To:…………………………….

[Name of Procuring Entity]

WHEREAS ……………………………………………. [name of Tenderer]

(Hereinafter called “the Tenderer”) has undertaken, in pursuance of Contract No.

[reference number of the Contract] dated 20 to supply

………………………………………………. [description of insurance services] (Hereinafter called “the Contract”) AND WHEREAS it has been stipulated by you in the said Contract that the Tenderer shall furnish you with a bank guarantee by a reputable bank for a sum specified therein as security for compliance with the Tenderer’s performance obligations in accordance with the Contract AND WHEREAS we have agreed to give the Tenderer a guarantee: THERFEFORE WE hereby affirm that we are Guarantors and responsible to you, on behalf of the Tenderer, up to a total of …………………………… [amount of the guarantee in words and figures], and we undertake to pay you, upon your first written demand declaring the Tenderer to be in default under the Contract and without cavil or argument, any sum of money within the limits of ………………………………………………… [Amount of guarantee] as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. This guarantee is valid until the day of 20 Signature and seal of the Guarantors

[Name of bank of financial institution]

[Address]

[Date] (Amend accordingly if provided by Insurance Company) National Land Commission Page 66

NATIONAL LAND COMMISSION TENDER DOCUMENT FOR GIS ... · GIS Laboratory Strengthening and...

Documents

Transcript of NATIONAL LAND COMMISSION TENDER DOCUMENT FOR GIS ... · GIS Laboratory Strengthening and...