NATIONAL

JUDICIARY NETWORK PROJECT

Ali KAYAPresident of IT Department Ministry of Justice, Turkey

U Y A P

UYAP is an e-justice system as a part of the e-government, which has been developed in order to ensure fast, reliable, soundly operated and accurate judicial system.

As a central network project, it includes all of the courts, public prosecutors services, prisons, other judicial institutions and other government departments in Turkey.

All these are equiped with computers, case management systems, network and internet connection and given access to all the legislation, the decisions of the Court of Cassation and judicial records.

WHAT IS U Y A P?

Number of the Judges and Prosecutors

High Criminal Courts Centres 134

Courthouses 587

Judges 6.199

Public prosecutors 4.114

Administrative judges 1.259

Personnel 59.037

Forensic Medicine Units 63

Penitentiary and Detention Houses 371

UYAP has been designed in order to improve the functioning and efficiency of the judiciary and to create an effective and less bureaucratic judicial system for the concerned institutions and individuals

The Annual Number of Case in Turkey

Presecution Files 8.763.011

Criminal Cases 2.764.497

Civil Lawcases 2.180.305

Administrative Cases 409.151

Enforcement Cases 9.640.699

All judiciary processes, case management, trials, correspondence and transactions were transmitted into the electronic environment which enables paperless office structure.

ERP–Personel Management–Training Management–Supply Management–Procurement Management–Financial Management

Judiciary Functions–Public Prosecuters Services–Penal Law Services–Civil Law Services–Enforcement-Bankruptcy Services–Administrative Law Services–Convict-Arrest Management–Forensic Medicine

Common Functions–e-mail–Electronic forum–Data Bank–Internet–Word Processor–Verdict Support

Ministry of Justice Central Units

Supreme Court

Court Houses

Penal LawPublic Prosecuters

Civil LawEnforcement-Bankruptcy

Record of Convictions and statistics

Administrative Jurisdication

Administrative LawTax Law

Forensic MedicinePrisons

Occupational Units

Public Houses and baby nursery

Supporting Functions–Occuputional units–Judge houses and resort units–Library–Health–Archives–Baby nursery

Judge houses and resort units

Functional Scope

UYAP

Supreme Court of Appeals

MOJ – Central Units

Provincial Units

Court of Constitution

High Commission of Election

All of the judicial units and agencies currently make use of ICT in their daily lives as all processes and transactions were transmitted into electronic environment.

All of the judicial units and agencies currently make use of ICT in their daily lives as all processes and transactions were transmitted into electronic environment.

UYDU

INTERNET INTERNET

ADLİYE

ADLİYE

ADLİYE

ADLİYE

CEZAEVİ

CEZAEVİ

TÜRK TELEKOM

TÜRK TELEKOM

Metro Ethernet

ADLİYE

ADLİYE

ADLİYE

CEZAEVİ

ADLİYE

Metroethernet

20 M

b

Met

roEt

hern

et

2x2

Mb

G.SHDSL

2Mb G.SHDSL

1 Mb AD

SL

UYAP SİSTEM MERKEZİ (Şaşmaz)

TÜRKSAT

(Gölbaşı)

3G3G

WAN and LAN were completed All judiciary units were connected to with each other via sole central network. This

connection was provided through territorial lines and satellite. These Connection types are the substitutes for each other.

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HARDWARE DISTRIBUTED HARDWARE DISTRIBUTED

Personal ComputersPersonal Computers 40.232

LaptopsLaptops 16.133

Laser Printers Laser Printers 21.273

Portable PrintersPortable Printers 2.800

Power Supplies (1 KVA)Power Supplies (1 KVA) 6.140

ScannersScanners 5.467

Structural CablesStructural Cables 49.800

Power Supplies (20-300 KVA)Power Supplies (20-300 KVA) 87

In due course, all hardware has been upgraded and also software has been improved and updated by the own project team of IT department of Ministry of Justice itself.

UYAP trainings have been given in UYAP trainings have been given in modern laboratories in practical waymodern laboratories in practical way

Republic of TurkeyRepublic of Turkey

MMiinistry of Justicenistry of Justice

Basic Computer Training: 13.000Basic Computer Training: 13.000 UYAP Training: All staffUYAP Training: All staff

All personnel haAll personnel haveve been trained through internet been trained through internet

by using distance learningby using distance learning

DISTANCE TRAINING

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DISTANCE TRAINING

With the Decision Support System, procedural mistakes are reduced to a minimum level. The aims of this facility are to prevent procedural errors during legal proceeding, to minimise other possible errors, to provide accuracy and speed to the legal proceedings and to accumulate public trust in justice . (1.350 warning have been produced in the system till this time and they are presented for the use of the users. Also, warning is still being produced on the Laws.)

DECISION SUPPORT SYSTEM

The Document Management System (DMS) in our Ministry has been integrated and exchange of the electronic documents between the provinces and centre has been started. At present, all kinds of data, Information, documents are flowing in documentation management system between MOJ and other units electronically.

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DOCUMENT MANAGEMENT SYSTEM

• Procedures, among the branches of the justice system and other relevant official bodies, have been totally integrated and automated on electronic signature infrastructure in UYAP, establishing electronic office atmosphere that not need paperwork.

• Until now, 41.879 personnel have applied for the e-signature and 36.106 of them have been given their e-signature. It was required by a regulation by the Ministry of Justice that documents will no longer be circulated physically among the judicial units after 01.07.2008.

• All the documents will be required to be sent in the electronic environment, which are signed by e-signature.

• The usage of electronic signature paves the way for saving from costs, time and labour force in judicial

processes. 13

ELECTRONIC SIGNATURE

The mobile legal sources: everyone can access legal sources with their mobile phones

It was created a Databank of information on relevant legislation, regulations, circulars, template texts, holding of the courts, jurisprudence, circulars, studies, examplary texts, template texts, sample decisions

UYAP DATABANK

Integration between UYAP I & UYAP II

Integration between subsystems– Public Prosecuters,– Courts, – Forensic Medicine, – Prisons, etc.

Record of ConvictiondSupreme Court

Gendarmery

Population and Citizenship(MERNİS)

Constitutional Court

Land & Cadastre

Council of state

Prosecuters Courts

Enforcement-Bank.

PrisonsForensic Medicine

AdministrativeLaw

UYAP IUYAP II

Ministries

Supreme Court of Public

Accounts

PoliceIntegration with other systems

– Supreme Court,– Record of convictions and statistics– Population and Citizenship Unit,– General Directorate Of Land Registry & Cadastre, – Ministries, – Police Departments, etc.

Integration Scope

Apart from all judicial organisations which are fully integrated internally, the number external institutions that are integrated in UYAP has exceeded 27

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The Number of Online Search on Birth Database called MERNİS 53.232.110

The number of online search for family record on  MERNİS    8.666.190

Saving thanks to Mernis integration : 60.884.989 €

The number of online search on criminal records database  2.429.982

Saving thanks to criminal records integration : 19.616.550 €

SAVİNGS OF INTEGRATİONSAVİNGS OF INTEGRATİON

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The number of online search on police database (POL-NET)

                200.697

Saving thanks to POL-NET integration :   970.045€

                                                    

Online confiscation on traffic records of POL-NET- 4.014.313

Saving thanks to traffic records of POL-NET integration 225.057.252 €

Saving thanks to KİHBİ integration 1.732.307 €

Number of online communication among judicial units             50.695.640

 Saving thanks to online communication among judicial units  150.862.505 €

SAVİNGS OF INTEGRATİONSAVİNGS OF INTEGRATİON

19Citizens can reach and examine their case information via Internet and learn the hearing days without going courts.

• By using their electronic or mobile signature they can examine their files through

internet.

UYAP CITIZEN PORTAL

Litigate a claim or dispute to court through electronic means, Review his cases via electronics means Submit his petition with electronic signature online via UYAP.

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According to the latest figures, 37.710 lawyers have been registered to the lawyer’s portal, and 9.253 of them use this system effectively

UYAP LAWYER PORTAL

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UYAP MOBİL

The courts or public prosecutors can also send SMS to the citizen’s mobile phone instead of preparing legal summons

UYAP MOBİL GBT (2010)

At around 1000 arrest decision is given daily

The number of wanted people is now 180.162

the number of people issued arrest warrant in 2009 is 620.938

After the introduction of the project it is understood that 3850 wanted people are already in prison.

Hand terminals are used for search

At the first stage 1000 gendarmerie use the system

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LEGAL AID WEBPAGE

UYAP SYSTEM CENTRE

The capacity of the centre is sufficient for more than seventy thousand users.

By the use of up to date information technologies the services that are given to the public about judicial processes are higher qualitiy.

UYAP GAINS

Minimizing the judicial mistakes

Ability of tracking a person’s whole judicial history

Reaching different case files of a person

Catching the fugitives

%100 management of prisons

Adaptation of users to new laws

Fully online and workflow driven processes

Minimized paper work by the use of DMS and integration

Integration with other government units

Reaching the data online when needed

No data repitition

Government & Judicial Process Gains

• All takeover files from previous year can be prepared within instantly.

• Easy and fair dispatch of the files and works of courts and enforcement units is ensured.

• Prevention of corruption: Destruction of files are impossible because of electronic recording and all the activities are logged in the system.

Transparency in terms of accountability and data accuracy:

UYAP Roll Out MAPhttp://www.adalet.gov.tr/harita/harita.html

COURTHOUSES AND ADMİNİSTRATİVE COUNTY COURTS WHİCH WERE TAKEN İNTO OPERATİON AFTER COMPLETİNG THEİR TRAİNİNG PROCESS

The Number of Document 623.886.817

# of Users 61.748

# of Concurrent Processes 1.750

# of New Files per a day 200.000

Average System Login per a day 39.778

#SQL per second 3.200

# of Documents per a Day (Insert-Edit) 1.400.000+

# of Read Documents 2.000.000+

77.500.000 lines of Code.500.000 lines of CodeMore than 3More than 3..000 user interfaces000 user interfaces

More than 4More than 4..000 reports and document templates000 reports and document templates 30

UYAP With NUMBERSUYAP With NUMBERS

CRIMINAL COURTS

PROCESSBEFORE UYAP

AFTER UYAP

Writing edits 3-5 mn. 3 mn.

Post lists 10-20 mn. 1 mn.

Statistics 15-20 day 15-20 mn.

Criminal record 1-15 day 1 mn.

Birth Certificate 1-15 mn. 1 mn.

Take over files 7-15 day 1 mn

Transfering files 15-20 day 2-3 mn.

Promotions 1 day 0–1 mn.

Annual statistics 1 week 0–5 mn.

0

20000

40000

60000

80000

100000

120000

UYAP'tan Önce UYAP'tan Sonra

Ceza Mahkemeleri İşlemlerinde Zaman Durum Grafiği(dakika)

Tebligat Hazırlama(Taraf Başına) Posta Tevdii Listesi Tüm Devir ve İstatistik İşlemleri Adli Sicil'den Sabıka Kaydı İsteme Nüfus Müdürlüğü'nden Nüfus Kaydı İsteme Talimat,Müzekkere ve Dosya Gönderme Devir İşlemleri Terfi İş Cetvelleri Hazırlama İşi Adis Formu Hazırlama İşi

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Before and after Before and after UYAP UYAP

IDSIDSIPSIPS

AntivirüsAntivirüs

İçerik İçerik DenetimiDenetimi

FirewallFirewall In the system all recognised security hardware and software are preferred. All data is backed up instanly and regularly in the recovery center.

NATNAT

SECURITY SECURITY

UYAP works on UYAP works on Intranet Intranet

İNTERNETİNTERNETSİSTEM MERKEZİ

NETWORK SECURITYNETWORK SECURITY

IDSIDS IPSIPS

AntivirüsAntivirüs

Fire

wal

lF

irew

all

Content Content checkcheck

NATNAT

VPNVPNSistem Sistem MerkeziMerkezi

INTEGRATING WITH THE OTHER COUNTRIES

• The UYAP database can be connected to the databases of the other states and can form a broadened network Achieving this goal will result in secure and swift transition of international requests such as rogatory letters, extradition matters and transfer of sentenced persons.

• Apart from these, UYAP case and document management system and word processor software were designed to be independently used by other judicial systems. So, it is completely possible to import these main components to other countries as they have already been transferred other related institutions in Turkey.

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VIDEO- CONFERENCE SYSTEMSVIDEO- CONFERENCE SYSTEMS

• The other important technological feature is the usage of “video recording” and “video conferencing systems”, set up in 225 heavy criminal courts all over the Turkey and were rolled out in 225 heavy criminal courts.

• Thanks to this system any of the witness, victim or offenders who live far away from the court, even in different continents can be questioned.

SAVINGS OF UYAP

36 ENVIRONMENTALLY FRIENDLYENVIRONMENTALLY FRIENDLY

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THE AWARDSTHE AWARDS

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In 2009, UYAP distance learning Portal has been selected the winner of Informatics Star Prize in Turkey.

THE AWARDSTHE AWARDS

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THE AWARDSTHE AWARDS

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THE AWARDSTHE AWARDS

Ministry of Justice of Turkey has been selected as one of the 15 winners of Oracle's 'Enable the Eco-Enterprise' award.

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THE AWARDSTHE AWARDS

SMS Information System has been awarded with the public prize of eGovernment Awards 2009 by the European Commission

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THE AWARDSTHE AWARDS

GERMAN MINISTRY OF JUSTICE DELEGATION

MINISTRY OF JUSTICE DELEGATION FROM BRITAIN

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COMMENTSCOMMENTS

Thank you very much for your attention

If you have any questions please don’t hesitate to contact

www.adalet.gov.tr/english

www.uyap.gov.tr/english

akaya@adalet.gov.tr

arcam@adalet.gov.tr

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FINALLYFINALLY