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NATIONAL INSTITUTE OF TECHNOLOGY PATNA (An Institute under Ministry of HRD, Govt. of India)

ASHOK RAJPATH, PATNA-800 005 (BIHAR)

Ph. 0612-2371715,2372715,2371929 Fax-061-2660480

Website- www.nitp.ac.in e-mail-registrar@nitp.ac.in

Ref No: NITP/PROC/PHY/15-16/05 Date: 20.5.2015 Sub: Procurement of Equipments for Physics Department at NIT Patna National Institute of Technology Patna, an Institute of National Importance, invites sealed tenders from reputed Original Equipment Manufacturers / Authorised Dealers / Bidders for quality procurement of Equipments for Physics Department at NIT Patna. All interested tenderers are requested to send their sealed quotation as per technical specifications in Annexure – I (a) & (b) and price bid as per Annexure-III (a) or (b) (under two bid system). For general terms & conditions, instructions to bidders etc. please refer Annexure- II. Tender will be accepted by 12.6.2015 upto 5 p.m. Detailed descriptions of the item and instructions for submitting your offer can be downloaded from our website www.nitp.ac.in. However, a cross Demand Draft of Rs. 1000/- (Non-refundable) towards Tender Fee and Rs.80,000/- (Refundable) towards EMD in favour of the Registrar, NIT Patna payable at Patna should be submitted in a separate sealed envelope along with your quotation. The proposals must be sent in two separate sealed envelopes (Technical Bid and Price Bid) duly subscribed with Reference number and Tender Notice details as appended hereunder:-

The price bid will be opened only of those firms, who will be found technically qualified after evaluation of their technical bids. The technical bids will be opened on 19.6.2015 at 03:00 PM, in the office/department at NIT Patna, in the presence of the Bidders/Vendors or their authorized representative who wish to be present. (K.K. Tiwari) Registrar, NIT Patna

TENDER FOR SUPPLY OF EQUIPMENTS FOR PHYSICS DEPT. AT NIT PATNA TENDER REF NO: - NITP/PROC/PHY/15-16/05, DATED 20.5.2015, LAST DATE FOR

SUBMISSION. 12.6.2015 UPTO 5 PM.

To,

The Registrar

National Institute of Technology Patna

Bihar, INDIA

From: M/s ____________________

Address:______________________

Contact No.:___________________

Email ID:_____________________

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Annexure – I (a)

DETAILED SPECIFICATIONS

List of Equipments for Physics Departments Lab. at NIT Patna.

Sr. No.

Description Qty

1. Young Modulus of Elasticity by Bending of Beam Method. a. Metallic Beam (1metre) b. Knife Edge-2 c. Voltmeter (0-10 volt) d. Battery 6 Volts or Battery eliminator 2A(2,4,6,8,10 & 12 Volts) e. Spherometer f. Hanger with weight (500gms each up to 3kg) g. Slide Calliper (0-15 cm)

05 Nos.

2. To Measure the value of ‘J’ (Mechanical Equivalent of Heat) by Joule’s Calometer. a. Joule’s Calorimeter b. Sensitive Thermometer 1/1’ C c. Key d. Ammeter (0-5 A) e. Voltmeter (0-10 volt) f. Rheostat (3.3 AMP, 34 OHMS) g. Battery 6 Volts or Battery eliminator 2A(2,4,6,8,10 & 12 Volts)

05 nos

3. To Measurement the Internal Resistance of a Cell by Stretched Wire Potentiometer a. Stretched Wire Potentiometer (1metre, 10 wires) b. Battery- 2V/Leclanche Cell c. Battery 6 Volts or Battery eliminator 2A(2,4,6,8,10 & 12 Volts) d. One Way Key-2 e. Resistance Box (Low Value) (1 to infinity) f. Galvanometer (0-30G)

05 nos

4 To Measure the Frequency of a Tuning Fork by Melde’s Experiment a. Electrical maintained tuning fork(common -12volt) b . Battery 6 Volts or Battery eliminator 2A(2,4,6,8,10 & 12 Volts) c. Pan with thread and pulley, d. Weight Box (1gm-200gms) e. Scale(1metre) f. Pin stand-2

05 Nos.

5 To determine elastic constant by Searle’s Apparatus- a. Two identical wires b. Meter scale c. Screw gauge d. Dead weight

05 Nos.

6. To compare e.m.f. of two cells by Potentiometer

05 Nos.

7. To determine the wave length of laser light (Red light) using double slit interference,-

01 No.

8 To produce the properties of He/Ne Laser

01 No.

9. To measure band gap energy of semiconductors. i) Using Four Probe Method

01

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ii) Using Reverse Biased PN Junction Diode 01 10. Kater’s Pendulum-SS Bar 100 cm long & 12mm dia with brass weights

along with Stand for kater’s pendulum. Tall tripod form. 2

11. Poiseuille’s setup for measuring the viscosity of water 2

12. Barton’s apparatus horizontal with stainless steel twin bar bed with 3 exptl. Rods.

2

13. Young’s modulus using vernier apparatus with sets of weights and pan. 2

14. Searle’s apparatus (for Young’s modulus) Brass body chromium plated, with weight & hanger upto 5kg

2

15. Stretched wire sonometer assembly with weights 2

16. Spectrometers with high precision calibration, LC not exceeding 30 sec 4

17. Newton’s ring apparatus complete with microscope, lens set, reflector, condenser etc

2

18. Sodium light with caskets, transformer and wooden boxes with slits 4

19. Polarimeter with Laurent’s Half Shade Device with 1 glass tube 2

20. Single slit diffraction setup using sodium light 2

21. Semiconductor Laser (2 mw) within built power supply 4

22. Semiconductor Laser (5 mw) within built power supply 4

23. Fresnel biprism setup consisting of optical rail, biprism, sodium light,

convex lens and uprights

2

24. Prism, Equilateral with optic axis parallel to refracting edge size 4

25. Plane transmission grating (15000lines/inch) 4

26. Brewster’s law setup using laser having detector and PC interface 2

27. Mercury lamp with transformer and wooden casket 4

28. Function generator (Direct Digital Synthesis) for sine, square

etcwaveform generation

2

29. CRO (40MHz) with PC interface 4

30. Hall effect setup (also used electron mobility and magnetoresistance

measurement) consisting of electromagnet, hall probe, semiconducting

chip with four contacts

2

31. Setup for recording the B-H loop of a ferromagnet with multi-layered

solenoid

1

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32. Setup for Planck’s constant, V-I measurement setup with different LEDS 2

33. Setup for studying characteristic of a thermistor with temperature

variation from ambient temperature to high temperature (not less

than 400o C)2

2

34. Fabry Perot interferometer complete with telescope and sodium

vapour lamp

1

35. Mach Zehnder interferometer with both red and green laser 1

36. Lee’s disc setup (for bad conductor) complete with brass disc,

ebonite/plastic disc, two thermometers and steam generator assembly

2

37. Setup for observing Hydrogen spectrum (Balmer Series) 1

38. Zener diode characteristics setup (trainer kit with forward, reverse bias

measurement and voltage regulation

2

39. Dielectric constant measurement with audio oscillator, low range and

high range (glass, Bakelite and PZT) cells

2

40. Lecher wire setup for measurement of electromagnetic standing waves

and also for the determination of dielectric constant of liquids

2

41. Transistor characteristic setup (trainer kit) 2

42. Transfer characteristic of TTL, CMOS, Schmitt trigger 2

43. Logic gate truth table verification 2

44. Adder and Multiplexer setup 2

45. RS and JK flipflops (trainer kit) 2

46. Lande’s g factor determination complete with DPPH, electromagnet

and CRO

1

47. Kelvin’s double bridge setup for measuring temperature coefficient of

resistance with galvanometer and high current DC power supply

1

48. Setup for observing Kerr Effect comprising of Kerr cell with mount,

DPSS laser with PS, pin hole photo detector and other optical

components

01

49. Setup for observing Zeeman Effect complete with Fabry-Perot etalon,

electromagnet, gaussmeter, CCD camera etc.

1

50. Ultrasonic interferometry in solids and liquids with multi frequency

generator, ,measuring cell and shielded cable. For solids, piezoelectric

oscillator, quartz rod, connecting cables and RF meter.

1

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51. Set up for Quincke’s method, capillary setup, electromagnet with power

supply and Hall probe.

2

52. Determination of Curie’s temperature for a ferroelectric complete with

dielectric cell, standard capacitor and ferroelectric sample

1

53. Study of lattice dynamics for a mono atomic lattice 1

54. Millikan’s oil drop experimental setup with polarizer, CCD,LED and

power supply

1

55. Absorption spectrum of Iodine vapour comprising of spectrometer,

diffraction grating, lenses etc.

1

56. Characteristics of a solar cell using I-V characteristics 2

57. Design of regulated power supply (bread board) 2

58. Monostable and bistablemultivibrators using transistors 2

59. Verification of De Morgan’s theorem (training kit) 2

60. DSO (200MHz with 4 channels) 1

61. Laser (35 mW) He-Ne (632.8 nm) with stand for horizontal alignment 1

62. Beam splitter and translational stage (X,Y, & Z) 4 each

63. Honeycomb table (400mm x 400mm) 1

64. Photodetector (Biased Si detectors with wavelength range 200nm -

1100nm)

2

65. Analytical dual range electronic microbalance Accuracy: +/- 0.00001g Repeatability: +/- 0.0001g Density measurement kits LCD Display Over load protection Air shield chamber

01

66. Magnetic stirrer with Hot Plate, Capacity -1MLH 01 67. Magnetic stirrer with Hot Plate, Capacity -2MLH 01 68. Magnetic stirrer with Hot Plate, Capacity -5MLH 01 69. Common Apparatus (Glassware):

a) Beaker (250ml) b) Beaker (500ml) c) Pipette (25ml) d) Pipette (50ml) e) Burette(50ml) f) Burette (25ml) g) Conical flask (250ml) h) Dropper (10ml) i) Dropper (2ml)

05 05 03 03 03 03 03 03 03

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Annexure – I (b)

FORMAT OF COMPLIANCE STATEMENT Para of Tender Enquiry Specification

Specification of Equipment Offered

Compliance to Tender specification whether yes or no (if yes indicate the page no and Put a Flag also highlight the matching specification)

In case of noncompliance deviation from Tender specification to be indicated in unambiguous term.

01 02 03 04

* The compliance certificate along with the page no indication (i.e. required spec and availability of the page in the entire tender documents by flagging or giving page no) must be submitted with the bid for evaluation. Firm not submitting the model/spec and their details availability in the bid documents by flagging/page no may not be considered for evaluation.

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Annexure - II

NOTE: The bid documents are not transferable and the firm’s seal and signature of the authorized official must appear on all papers and envelopes

submitted.

INSTRUCTION TO BIDDERS: Two/Double Bids:- 01. In case of two-bid system, tenders will have to be submitted in TWO PARTS

i.e. (a) Technical Bid and (b) Price Bid, in two separate properly sealed covers indicating the type of Bid; and both these covers will have to be again put in to a single sealed cover. Also the address of the firm submitting the tender and the officer, to whom the tender is addressed, must appear distinctly on both the inner sealed covers, indicating also TECHNICAL BID / PRICE BID as may be applicable.

02. In the part relating to Technical Bid, the OEM/Vendor must provide the

followings:- (a) Details of the technical features of the offered Equipment vis-à-vis

specification as per Annexure – I; (b) Standard Technical literature on each of the items offered; the article on

offer should conform to standard quality, specification and test of manufacturer;

(c) Dealership certificate on the offered products from OEM in case of dealer/s; (d) List of reputed organizations/Institutions, where similar orders have been

executed (copies of the purchase/work order will have to be enclosed). The bidders / OEM should attach a self declaration stating that he is not banned / debarred from working with any Central Government / PSU / State Govt of India / Any other Govt. Agencies or any Institute of National / International importance.

(e) Up-to-date Sales Tax clearance certificate (for vendors outside the State of Bihar)/VAT registration certificate indicating also the TIN number (for vendors from within the State of Bihar) of the FIRM will have to accompany the tender to be submitted;

(f) Copy of PAN must be submitted of FIRM / Bidder along with the Technical Bid;

(g) Banker’s details of tendering FIRM / Bidder should be clearly mentioned; (h) Details of nature and maximum period of Warranty offered by the

OEM/Bidder; (i) Amount of Earnest Money Deposited (EMD), in the form of Demand

Draft/PBG only, will have to be clearly stated and the same will have to be enclosed with Technical Bid only;

(j) A copy of the Price bid, WITHOUT MENTIONING THE PRICES, will have to be provided as part of the Technical Bid document.

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03. In the part relating to Price Bid, the OEM/Vendor must provide the following:-

(a) Quantity, basic price (against item-wise details of specifications of each of the offered items);

(b) Prices of each of the optional accessories, as required by specifications and may be relevant for offered Equipment, will have to be specifically stated in the quotation:

(c) Central / Sales Tax/ VAT (as percentage of basic price + packing & forwarding charges if any)

(d) Installation & commissioning charge (including Service Tax), to be shown item-wise extra, if any.

(e) Freight & insurance charge, if any. (g) Annual Maintenance contract (AMC) rate (after expiry of warranty period) is

to be clearly indicated – preferably in both comprehensive and non-comprehensive terms, failure to which the offer may not be considered even if it turns out at the lowest price.

Terms & Conditions:- 01. Rates: Rates quoted should be on F.O.R., NIT Patna, on Door Delivery basis. 02. Validity: Quoted rates must valid for 180 days. 03. Warranty/Guarantee: The material must be quoted with a minimum

comprehensive Warranty / Guarantee period of 36 months after the date of delivery and acceptance at final destination.

04. EMD: In form of DD/PBG in favour of ‘Registrar, NIT Patna’ payable at

‘Patna’. 05. Delivery: Unless otherwise stated delivery of goods at NIT Patna, will have to

be maximum within 30 days from the date of receipt of the Purchase Order. All aspects of safe delivery shall be the exclusive responsibility of the OEM / Bidder.

06. Rate of AMC: Annual Maintenance Contract charges (after expiry of warranty

period) is to be clearly Indicated (for Equipment only) & applicable taxes. The selected supplier/s is to ensure regular availability of spares for at least five years.

07. Printed conditions of supply of the firm, if any, will not be binding on us. 08. Late and delayed Tenders: Late and delayed tender will not be considered. In

case any unscheduled holiday occurs on prescribed closing/opening date the next working day shall be the prescribed date of closing/opening.

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09. Ground for Rejection of Tender: The tenders are liable to be rejected if the fore going conditions are not complied with. The tender should be complete in all respects and duly signed wherever required. Incomplete and unsigned offer will not be accepted.

10. Payment Terms:- 100% payment will be released after receiving of stores in

good order and condition and successful installation and commissioning duly certified by the concern authority. Successful vendor should arrange to submit a Performance Bank Guarantee or Demand Draft to the tune of 10% amount of the total purchase value within 15 days from receipt of P.O.. This Performance Bank guarantee should be issued from any Nationalized Bank and validity of the same will be till warranty period +60 days from the date of delivery / installation of the material. The payment will made by RTGS / FUND Transfer mode only. Hence, following information must be clearly written in the Price Bid for RTGS / FUND TRANSFER:

(a) Name of the Firm with complete postal address and phone details (b) Name of the Bank with Branch where the Account exist (c) IFSC CODE (d) ACCOUNT No (e) PAN No (f) VAT/TIN No (Required from the vendors belongs to BIHAR) 11. Excise Duty: The Institute is exempted from payment of Central Excise Duty

vide GOI Notification No.10/97-Central Excise, dated 01.03.97 with Regn No. TU/V/RG-CDE(1211)/2015, dated 11.02.2015.

12. TDS as applicable will be deducted from bill. 13. Entry Tax: Entry tax, if applicable will be borne by us as applicable on FOR

NITP value. Road permit once issued will not change / altered in any circumstances. If any alteration is required due to fault from vendor/OEM side the same will be debited to supplier’s A/c

14. Liquidated Damage: If a firm accepts an order and fails to execute the order

in full as per the terms and conditions stipulated therein, it will be open to this institute to recover liquidated damages from the firm at the rate of 1% per week of the order value subject to a maximum of 10% of the order value. It will also be open to this institute alternatively, to arrange procurement of the required stores from any other source at the risk and expense of the firm, which accepted the order but failed to execute the order according to stipulated agreed upon.

15. Termination for default: Default is said to have occurred:- (a) If the supplier fails to deliver any or all of the services within the time

period(s) specified in the purchase order or any extension thereof granted by NIT Patna.

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(b)If the supplier fails to perform any other obligation(s) under the contract (c) If the vendor, in either of the above circumstances, does not take remedial

steps within a period of 30 days after receipt of the default notice from NIT Patna (or takes longer period in-spite of what NIT Patna may authorize in writing), NIT Patna may terminate the contract / purchase order in completely or in part and forfeit the EMD. In addition to above, NIT Patna may at its discretion also take the following actions: NIT Patna may procure, upon such terms and in such manner, as it deems appropriate, goods similar to the undelivered items/products and the defaulting supplier shall be liable to compensate NIT Patna for any extra expenditure involved towards goods and services to complete the scope of.

16. Applicable Law: (a)The contract shall be governed by the laws and procedures established by

Govt. of India, within the framework of applicable legislation and enactment made from time to time concerning such commercial dealings/processing.

(b) All disputes are subject to exclusive jurisdiction of Competent Court and Forum in Patna, India only.

(c) Any dispute arising out of this purchase shall be referred to the Registrar NIT Patna, and if either of the parties hereto is dissatisfied with the decision, the dispute shall be referred to the decision of an Arbitrator, who should be acceptable to both the parties, to be appointed by the Director of the Institute. The decision of such Arbitrator shall be final and binding on both the parties.

17. The acceptance of the quotation will rest solely with the Registrar, NIT Patna,

who in the interest of the Institute is not bound to accept the lowest quotation and reserves the right to himself to reject or partially accept any or all the quotations received without assigning any reasons.

18. Important:- The Director may accept or reject any or all the bids in part of in

full without assigning any reason and doesn’t bind himself to accept the lower bid. The institute at its discretion may change the quantity / upgrade the criteria / drop any item or thereof at any time before placing the Purchase Order.

ADDITIONAL TERMS FOR IMPORTED GOODS

Following terms besides the fore mentioned terms will be applicable in case of foreign purchases:

01. Rates: Quoted rates should be in FCA/FOB terms and charges to be stated in

the following break- (a) Ex-works value (b) + Documentation & Handling Charge, if any (c) Total FOB/FCA value.

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02. After Sales Service: In case of imported items, foreign manufacturing firms should indicate facilities available for after sales service, detail address and contact number of their local representative in India without which their offers are liable to be ignored.

03. Delivery: (a) Delivery of goods at NIT Patna, will have to be maximum within 30 (thirty)

days from the date of receipt of the Purchase Order. (b) Delivery at Kolkata/Delhi Airport only: As we do not have clearing agent

in any other Airport, delivery is to be made only at Kolkata through our freight forwarder.

(c) While trans shipment will be allowed, part shipment will not be allowed. 04. Payment: (i) Payment by an irrevocable letter of Credit (90% against delivery and rest

10% after successful installation of the Equipment) at FOB/FCA value non-negotiable through any overseas branch of State Bank of India with unrestricted provision. All bank charges inside India will be borne by NIT Patna and outside India will be to supplier’s A/c.

OR (ii) 100% Payment Basis: 100% payment by TT Swift / DD against delivery

and installation will be made. In this case, on receipt of your Order Acknowledgement and document (i.e. AWB and MWB) through our freight & forwarder payment will be made for total ordered value.

Note: Please note LC will not be opened unless and until Letter of

Acknowledgement in original is received at NIT Patna, directly from the principal (Even in case of firms having subsidiary office in India). The Indian agents are therefore advised to submit quotation after consultation with their respective principals).

05. Customs Duty: The Institute is exempted from payment of Customs Duty vide

GOI Notification No.51/96-Customs, dated 23.07.96, with Regn. No. TU/V/RG-CDE(1211)/2015, dated 11.02.2015. [CUSTOMS DUTY EXEMPTION CERTIFICATE WILL BE MADE AVAILABLE BY THE INSTITUTE IN REGARD TO QUOTES IN FOREIGN CURRENCY ONLY [NOT AGAINST QUOTES MADE BY A FIRM IN INDIAN CURRENCY, UNLESS THE CONCERNED FIRM IS A FOREIGN HOLDING COMPANY WITH `FDI’ CERTIFICATE ISSUED BY THE MINISTRY OF FINANCE, GOVT. OF INDIA].

06. Agency Commission: The percentage of ex-works value to be paid to Indian

agent in equivalent Indian currency as agency commission as applicable will have to be clearly stated in the quotation wherever applicable.

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07. Country of Origin: While Country of Origin Certificate will not be insisted, the same however will have to be stated in the Original Invoice for payment through LC.

08. LC Amendment: LC amendment charges due to mistake on the part of the

supplier, if any, will have to be borne by the supplier. 09. Others: Institute is also ready to purchase the goods on “High Sea Sale Basis”

agreement. In this, Institute will provide all assistance to supplier and supplier will Import the goods on behalf of NIT Patna and payment will be done in Rupees against delivery like Indigenous purchase.

Registrar

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Annexure – III (a) TENDER FORMAT FOR INDEGENOUS SUPPLIES (For Price Bid only)

Reference No :- : NITP/PROC/PHY/15-16/05 Date: 20.5.2015

Sl No.

Description of Item & Model

Quantity Unit Price

Sales Tax

Total Price

Delivery Mode: F.O.R. Patna. Total bid price should be inclusive of Sales Tax, F.O.R. NIT Patna for the above quoted items is Rs……………. Delivery Period: Packaging & Freight etc. extra: Validity Date: Minimum 180 days from the date of opening of tender. Any other terms and conditions. Place: Date:

Signature:______________________ Name:_________________________ Business Address:________________ Email___________________________ Contact No:______________________ Affix Rubber Stamp

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Annexure – III (b) TENDER FORMAT FOR FOREIGN SUPPLIES (For Price Bid only)

Reference No: - NITP/PROC/PHY/15-16/05 Date: 20.5.2015

Sl No

Description of Item & Model

Quantity Unit Price on F.O.B/ FCA International Airport

Total Price, International Airport

Country of Origin

Indian Agent Commission Rs.

Note: FOB/FCA price from international airport. Indian Agent’s commission if not included in the FOB/FCA price will be paid in Indian Rupees separately. (In case no agent is involved, please write clearly) Delivery Period: Packaging & Freight etc. extra: Total bid price for the above quoted items is Rs. Any other terms and conditions Place: Date:

Signature:_______________________ Name:__________________________ Business Address:________________ Email___________________________ Contact No:______________________ Affix Rubber Stamp

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NATIONAL INSTITUTE OF TECHNOLOGY PATNA (PROCUREMENT DEPARTMENT)

SCHEDULE Schedule for Procurement of Equipments for Physics Department at NIT Patna Tender Reference No: NITP/PROC/PHY/15-16/05 Date: 20.5.2015

Last Date for Submission of Quotation : 12.6.2015 upto 5 p.m. Opening Date and Time of Quotation : 19.5.2015 at 3 p.m. For Any Enquiry Please Contact: The Registrar NIT Patna Email: registrar@nitp.ac.in