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National Fertilizers Limited

(A Government of India Undertaking) Vijaipur–473111, Dist. Guna (M.P), India

(An ISO 9001, 14001 & OHSAS 18001 Unit)

Phone: ++91 (0) 7544 273 050/691 Email: prvjp@nfl.co.in Fax: ++91 (0) 7544 273 089 Website: www.nationalfertilizers.com

SYNOPSIS OF TENDER PARTICULARS TENDER NO. - NFV/MM/PUR/E-AMA130735-C Dated 20-February-2014 BID CLOSING DATE AND TIME - 16-April-2014 AT 13:00 HRS BID OPENING DATE AND TIME - 16-April-2014 AT 14:30 HRS [PART-I BID ONLY] NATURE OF WORK - Detailed Thermal Design,

Mechanical Design, Procurement, Fabrication, Supply, Erection with replacement of existing boiler and statutory IBR approval of RG Boiler E-3206 for ammonia-II, Detailed Technical Specifications & Scope of Work as per Annexure-I,II,III,IV,V (Qty: 01 No.)

COST OF TENDER DOCUMENTS - 1,150/- (Rupees One Thousand One

Hundred Fifty only) or equivalent in quoted currency.

EARNEST MONEY DEPOSIT - Rs. 1,00,000/- (Rupees One Lakh

only) [Refer Clause 3.0 of Tender Documents]

SECURITY DEPOSIT-CUM- - @10% of Order Value [Refer Clause PERFORMANCE GUARANTEE No. 4.0 of Tender documents] ELIGIBILITY CRITERIA - Refer Clause No. 1 of Tender

Documents ENCLOSURES 1. Global Notice Inviting Tender 2. Process date sheet doc no NFVEAMA130735E3206.pdf 3. Inspection plan.pdf 4. HTAS PFD 0329579.pdf

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National Fertilizers Limited (A Government of India Undertaking)

Vijaipur–473111, Dist. Guna (M.P), India (An ISO 9001, 14001 & OHSAS 18001 Unit)

Phone: ++91 (0) 7544 273 050/691 Email: prvjp@nfl.co.in Fax: ++91 (0) 7544 273 089/109 Website: www.nationalfertilizers.com

GLOBAL NOTICE INVITING TENDER

NIT No. & Date NFV/MM/PUR/E-AMA130735-C Dated: 20-

February-2014 DUE DATE 16-April-2014 Tender Cost (Non-Refundable)

Rs. 1,150/- (Rupees One Thousand One Hundred Fifty only) or equivalent in quoted currency

EMD Rs. 1,00,000/-(Rupees One Lakh only) or equivalent in quoted currency

SD-cum-PBG @10% of Order Value Dear Sirs, Sealed offers are invited under “TWO-PART BID SYSTEM” for items mentioned hereunder:-

S.No. Description Quantity 1

Detailed Thermal Design, Mechanical Design, Procurement, Fabrication, Supply, Erection with replacement of existing boiler and statutory IBR approval of RG Boiler E-3206 for ammonia-II, Detailed Technical Specifications & Scope of Work as per Annexure-I,II,III,IV,V.

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Note: Existing RG Boiler drawing no 12351-9577-0 Rev. D. & existing general arrangement drawing no 12351-9703-0Rev.C will be sent to interested vendor on request separately 1.00 Eligibility Criteria - Qualifying Requirements for Vendors:

Vendors should meet the QR stipulated hereunder for procurement of RG Boiler

A. Technical criteria

1.1. Bidders must have executed minimum one similar work of supply of similar boiler in the Fertilizer Industry. Bidder or their sub vendor should have experience of erection of similar boiler. The boiler must be in successful operation for three consecutive years during the last 10 years.

The similar works means

a. Design, engineering, Manufacturing, testing of High Pressure Reformed Gas Boiler with bypass valve arrangement under third party inspection of LRA/BV/TUV along with IBR approval having minimum heat duty of 53.98 Gcal/hr with pressure, temperature and material of construction similar to NIT specifications or higher.

b. Erection, testing & commissioning of boiler or other equipments weighing not less than 65 MT by own or through their sub-contractors. The bidder or their sub-contractors must be IBR approved vendor as the site job requires fabrication & erection of IBR equipment & piping OR the bidder or their sub-contractors must be capable to get approval from local IBR authorities of Madhya Pradesh state of India for carrying out site work fabrication & erection of boiler.

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1.2. Bidders should be capable to seek approval from IBR (Indian Boiler Regulation) authorities for new R. G. Boiler to be erected at site & its associated piping work.

1.3. Bidder or their sub-contractor should have sufficient number of technical & skilled personnel for supervision & carrying out erection, Fabrication, Testing of supplied boiler at site.

1.4. Bidder should have all the facilities for carrying out fabrication, erection, testing of supplied boiler at site like Tools, tackles, welding equipments, NDT facilities etc.

1.5. As a documentary proof, the bidders shall submit self-attested copies of following documents:

a) Purchase Orders in support of para 1.1.a above with full technical details of the supplied Boiler, user, completion period and Certificate from user regarding satisfactory performance indicating the period of completion.

b) Purchase/work orders in support of para 1.1.b above with full technical details of Erection, testing & commissioning of boiler or other equipments with completion period and Certificate from user regarding satisfactory performance.

B. Financial Criteria:

1.1 Bidders will furnish the audited balance sheet and profit and loss account for the last three financial years ending on 31-03-2013 or 31-03-2012 (if audited financial statement for the year 2012-13 is not available).

1.2 The net worth of the bidder should be positive as per last audited financial statement as on 31-03-2013. In case audited financial statement for the year 2012-13 is not available then the net worth should be positive as on 31-03-2012.

1.3 The bidder shall submit Solvency certificate from their banker. The date of issue of this certificate should not be more than six months old from the date of opening of Techno-commercial bid.

Note: Tenderers must submit documentary evidences along with the Un-Priced Techno-Commercial Bid in support of their claim that they meet/ comply with all the above mentioned Eligibility Criteria.

GENERAL TERMS & CONDITIONS 2.00 Submission of Tender 2.01 For tenders received in unsealed/stapled/open condition or without superscription,

resulting in opening of tender before due date, the risk and responsibility of losing confidentiality shall rest with the tenderer.

2.02 In case tenders are delivered through personal/private courier after opening, it shall be

termed as LATE OFFER and hence likely to be REJECTED. 2.03 Techno-Commercial Bid (Unpriced Bid) and Priced Bid will be submitted in two separate

envelopes as in Para 2.04 and 2.05. Both these envelopes will be put in a third envelope duly superscribed with our Tender No. as “Tender No. NFV/MM/PUR/E-AMA130735-C Dated: 20-February-2014, Due on: 16-April-2014 ”.

2.04 First Envelope: In the first envelope, tenderers will submit Techno-commercial

Bid consisting of following:-

i) Earnest Money Deposit as per Clause No. 3.0 of this Tender Document. ii) Technical Specifications with detailed technical literature, catalogue and other

technical details. iii) Commercial terms and conditions of supply such as terms for supply on

FOB/FOR basis, delivery period, applicable taxes & payment terms etc. iv) One set of these tender documents, including all the Annexures, duly signed on

each page, towards acceptance of all terms & conditions v) Deviations from our specifications / technical conditions, (if any) vi) Confirmation for acceptance of order for part quantities vii) Unpriced format of price-bid duly signed as per Annexure-A indicating applicable

rates of taxes and duties, all charges etc on absolute value basis, if any. viii) Confirmation that validity of bid is for 120 days from the bid opening date ix) Net weight/ gross weight/ dimensions etc. of the items being offered.

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x) Confirmation that the offered Ex-works rates shall remain firm till complete execution of supplies.

xi) H.S. Classification Code (in case of Foreign Bidders) xii) Copies of Balance Sheet for the last three years in support of financial capability

of the tender xiii) Documentary Evidence in support of meeting the Eligibility Criteria as per Clause 1

above. xiv) Tender Cost as per Clause No. 2.36 of this Tender Document.

2.05 Second Envelope: The Second Envelope will contain ONLY the ‘Price Bid’ in duplicate on tenderer’s letterhead as per the “PRICE-BID” format (Annexure-A for Indian/ Foreign bidders).

2.06 Tenders shall be submitted by 1300 hrs. on 16-April-2014 . No tender after the

specified time and date will be accepted. NFL will not be responsible for any postal delays/ loss.

2.07 PART-I (i.e. Unpriced Techno-Commercial Bid) shall be opened at 14:30 hrs. on 16-

April-2014 in the presence of tenderers or their accredited representatives, who wish to be present.

2.08 PART-II (Price Bid) shall be opened subsequently subject to acceptance of Techno-

Commercial Bid. Opening date will be intimated to all those tenderers, who are found technically & commercially acceptable to NFL.

2.09 In case, due to some unforeseen circumstances, the date of receiving/opening of the

tender happens to be a holiday/closed day, the tender will be received and opened on the next working day.

2.10 Quotations must be legible, clear and free from overwriting/erasures. Any overwriting/

cutting/erasure should be authenticated by signing over such cuttings/overwriting/ erasures. Incomplete quotations are liable to be summarily rejected.

2.11 NFL will have the right to issue addendum to tender documents to clarify, amend, modify,

supplement or delete any of the conditions, clauses or items stated. Addendum so issued will form part of original invitation to tender.

2.12 Postponement of Tender Opening Date

NFL reserves the right to postpone the tender opening date and/or time under any circumstances whatsoever and will intimate all the tenderers well in time, of such postponement along with notice of revised opening date and time.

2.13 Incomplete tender submitted with qualifying conditions at variance with the Terms &

Conditions of the tender, are liable to be rejected summarily. Therefore, tenderers are advised to scrutinize the terms & conditions of this tender thoroughly.

2.14 Whenever the bidder is silent about the acceptance of NIT conditions such as bank

guarantee, warranty period, liquidated damages etc, it shall be presumed that the bidder has accepted NIT conditions and no further correspondence seeking specific confirmation about acceptance of these conditions shall be made.

2.15 In case of non-compliance of Commercial Terms & Conditions of NIT, loading criteria as

per Annexure-B shall be applicable at the sole option of NFL. 2.16 Any clarification on procedure, tender specifications etc. (both technical and commercial)

can be had from the office of Chief Manager (Materials) any time before tender closing date and either personally or by post/fax/e.mail. Postal delays shall not cause postponement of tender processing dates and tenderers, in their own interest, shall take all steps that are necessary for them to participate in tender well in time.

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2.17 Bidders may ensure that their tender documents/offer has been signed by appropriate/authorized representative of the Company. Withdrawal of offer/ non-acceptance of orders placed based on offers submitted by bidder's on their letter head will not be allowed on the grounds that offer was not signed by authorized person.

2.18 Only one tender is to be submitted by one tenderer. 2.19 One person will be allowed to represent only one company during discussions/negotiations

with NFL. If same person is representing different companies with authorization letter from more than one company, such person will be allowed to represent only the first company called for negotiations.

2.20 The prospective tenderers having any common partners/Directors/Managing partners, etc.

or having any other common criteria shall be considered as Sister/Group/Associate Company. In such cases, only one of them will be eligible for participating in the tender.

Tenderers have to submit a declaration along with the Technical Bid:

(a) That no other Firm/Sister Concern/Associate belonging to the same group is participating/submitting offer against this tender.

(b) That the bidders, their associates, sister concerns etc. have not been blacklisted by any Institutional Agency/Government Department/Public Sector Undertakings in the last two years.

In case of concealment of any fact, if detected later on, such tenderer will be debarred from all future dealings with NFL.

2.21 It shall be certified by the tenderer that none of the NFL employee is related to

owners/Directors. (In case any relative is working in NFL, furnish details separately). 2.22 It shall be certified by the tenderer that none of NFL’s ex-employee is employed with

them. (In case any ex-employee of NFL is employed, furnish details separately). 2.23 It shall be certified by the tenderer that none of blood relation of the owners/directors is

participating in this tender in the name of other firm.

2.24 MSMED Declaration: In case you are registered as MICRO, SMALL or MEDIUM Enterprise under ‘The Micro, Small & Medium Enterprise Development Act, 2006 (MSMED Act)’ promulgated by Government of India Vide Notification dated 16/06/2006, please indicate the relevant category in your offer and also enclose a copy of the Certificate issued by the concerned authorities.

It may also be confirmed by the Bidders that the MSEs owned by SC/ST Entrepreneur/s

and in support of their claim, attach a copy of relevant Certificates issued by authorities concerned with their Unpriced Techno-Commercial Bid.

2.25 Cost of Bidding The Bidder shall bear all the costs associated with the preparation and submission of the Bid and the NFL (hereafter referred as ‘Owner) in no case, be responsible or liable for these co, regardless of the conduct or outcome of the bidding process.

2.26 Bidding Documents The Bidder is expected to examine all instructions, forms, terms and conditions in the bidding documents. the invitation to bid together with all its attachments thereto shall be considered to be read, understood and accepted by the Bidder, unless deviations are specifically stated in the seriatim by the bidder. Failure to furnish all information required by bidding documents or submission of a bid not substantially responsive to the bidding documents in every respect will be at bidder’s risk and may result in the rejection of bid.

2.27 Clarification of bidding documents A prospective Bidder requiring any clarification on procedure, tender specifications etc. (both technical and commercial) can be had from NFL (Dy. General Manager (Matls)) in writing by e-mail/fax/letter so as to ensure submission of bid on or before the bid closing

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date. NFL may respond in writing to such queries which are received within two weeks from the date of issue of the bidding documents. Postal delays shall not cause postponement of tender processing dates and tenderers, in their own interest, shall take all steps that are necessary for them to participate in tender well in time.

2.28 Language of Bid The bid prepared by the Bidder and all correspondence/drawings and documents relating to the bid exchanged between the Bidder and the Owner shall be written in English language, provided that any printed literature furnished by the Bidder may be written in another language so long as accompanied by English translation in which case, for purpose of interpretation of the bid, the English translation shall govern.

2.29 NFL’s right to accept any Bid and to reject any or all bids:

Notwithstanding anything to the contrary contained herein, NFL reserves the right to accept or reject any Bid/all Bids, in whole or in part and/or accept other than the lowest bid and to annul the bidding process and reject all bids at any time prior to award of Purchase Order, without thereby incurring any liability to the affected bidder or bidders or of any obligation to inform the affected bidder or bidders of the grounds for NFL’s rejection. NFL also reserves the right to itself to split and place order on more than one supplier.

2.30 Modifications and Withdrawal of Bids: The Bidder may modify or withdraw the Bid after its submission, provided that written

notice of the modification or withdrawal is received by NFL prior to the deadline prescribed for submission of Bids. A Withdrawal Notice may also be sent by E-Mail or Fax but followed by a signed confirmation copy by post, marked not later than the deadline for submission of Bids. No Bid can be withdrawn in the interval between the deadline for submission of Bids and the expiration of the period of Bid Validity specified by the Bidder in the Bid.

2.31 ANY EXCEPTIONS/DEVIATIONS TO THE NIT SHALL BE SPECIFICALLY STATED IN A

SEPARATE ANNEXURE TO QUOTATION TITLED “DEVIATIONS”.

2.32 It shall be noted by the Bidders that if a Contract is placed on a Bidder other than the lowest acceptable Bidder for consideration of Delivery Schedule alone, such Selected Bidder/Supplier shall be liable to pay to NFL the difference in price between the contract and the corresponding price of the lowest bidder in case of failure to complete the supplies in terms of such order within the date of delivery specified in the Bid and incorporated in the Order. This is without prejudice to NFL’s rights under the terms of order including the pre-determined and mutually agreed damages applicable for such delay. The application of such clause shall be notified to the Contract as a part of contract.

2.33 VALIDITY OF BID Tenders must be valid for acceptance for 120 days from the tender opening date.

2.34 Subsequent to an order being placed against your quotation, received in response to this 'enquiry', if it is found that the materials supplied are not of the right quality or not in accordance with our specifications (required by us) or received in damaged or broken conditions, not satisfactory owing to any reason of which we shall be the sole judge, we shall be entitled to reject the materials, cancel the contract and buy our requirement from the open market/ other sources and recover the loss, if any, from the supplier reserving to ourselves the right to forfeit the security deposit, furnished by the supplier against the contract. The supplier will make his own arrangements to remove the rejected materials within a fortnight of instruction to do so. Thereafter, materials will lie entirely at the supplier's risk and responsibility and storage charges, along with any other charges applicable, will be recoverable from the supplier.

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2.35 In case a tenderer is not interested to quote, a regret letter giving reasons for the same must be sent to us. In case any tenderer regularly abstains from submitting quotation, we may be constrained to delist the tenderer from our vendor list.

2.36 Tender Cost Interested Vendors may obtain tender documents either personally or by post from the office of Chief Manager (Materials) on payment of Rs. 1,150/- (Rupees One Thousand One Hundred Fifty only) towards the cost of Tender Documents by way of Demand Draft made in favour of National Fertilizers Limited payable at State Bank of India, Bavrikhera Branch (Code: 8455), NFL Complex, Vijaipur. Cheques will not be accepted.

Tender Documents can also be downloaded from our Website: www.nationalfertilizers.com and the website of Central Procurement Portal http://eprocure.gov.in. In such case, a Demand Draft for Rs. 1,150/- (Rupees One Thousand One Hundred Fifty only) towards cost of Tender Documents should invariably be enclosed by tenderers along with their offer.

Tender cost is non-refundable.

3.00 EARNEST MONEY DEPOSIT (EMD) 3.01 Tenders must be accompanied by Earnest Money Deposit of Rs. 1,00,000/- (Rupees

One Lakh only) or equivalent in quoted currency. EMD can be submitted in the form of:

i. Crossed Demand Draft only in favour of National Fertilizers Limited payable on State Bank of India, Bavrikhera Branch, NFL Complex, Vijaipur (INDIA), (Branch Code : 8455). D.D. payable at locations other than above will not be accepted.

OR

ii. Bank Guarantee in the NFL’s prescribed format from any Indian Nationalized Bank/Indian Scheduled Bank (for Foreign Vendors) and any Nationalized/ Scheduled Bank (for Indian Vendors). However, Bank Guarantees from Rural & Co-operative Banks shall not be accepted in any case. In case the Bank Guarantee is from an overseas bank (in the case of foreign Vendors), the same shall be got counter-guaranteed by an Indian International Nationalized/ Scheduled Bank.

The Bank Guarantee shall be valid for a minimum period of 180 days and the Tenderer shall give an undertaking for extension of the validity of the BG in case the same is desired by NFL.

Cheques shall not be accepted in any case.

3.02 Earnest money will be forfeited at the sole discretion of NFL, in case tenderer after

intimation from NFL of the acceptance of his tender, either wholly or in part, refuses to accept the Purchase Order or changes any of the conditions of the tender or changes the rates and/or terms and conditions of the tender within validity period. If the successful tenderer does not deposit the security as stipulated in the Purchase Order, EMD will be forfeited without further reference.

3.03 Earnest Money deposited by unsuccessful tenderers will be returned as early as possible

after finalization of the tender. 3.04 Earnest Money Deposit will not bear any interest.

4.00 SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE: 4.01 The successful tenderer, for the faithful performance of the Contract, will

furnish Security Deposit cum Performance Guarantee equivalent to 10% of Order Value within 30 days of issue of Purchase Order.

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4.02 If Security Deposit-cum-Performance Guarantee is made in the form of Crossed Demand Draft in favour of National Fertilizers Limited, it should be payable at State Bank of India, Bavrikhera Branch, NFL Complex, Vijaipur (INDIA), (Branch Code : 8455). D.D. payable at locations other than above will not be accepted.

4.03 The tenderer will also have the option to furnish Security Deposit-cum-Performance

Guarantee by way of Bank Guarantee from any of the Indian Nationalized/Scheduled Bank (for Foreign Vendors) / Nationalized/ Scheduled Banks (For Indian Vendors) excluding Rural and Co-operative Banks, in the Performa specified by NFL. The Bank Guarantee must be valid to cover Delivery Period + Guarantee Period + Three Months Claim Period. In case the Bank Guarantee is from an overseas bank, the same shall be got counter-guaranteed by an Indian Scheduled Bank.

4.04 The tenderer will also have the option to furnish SD-cum-Performance Guarantee by way

of pledging of FDRs/Govt. Securities or Call Deposits. 4.05 Cheques will not be accepted in any case. 4.06 The Security Deposit-cum-Performance Guarantee will be retained by NFL during the

currency of contract or till settlement of all the accounts thereof, whichever is later. In case any dispute or difference not settled within the validity of Bank Guarantee, tenderer will arrange to get the bank guarantee extended as asked for. NFL, at its sole discretion can call in the Bank to pay the whole or part of the amount of Bank Guarantee.

4.07 The above deposit will be deemed to be security for the faithful performance of the

contract and for the purpose of Section 74 of the Indian Contract Act, 1872 and for the extension of that section. In the event of any breach of any terms and conditions of the contract, NFL will have the right to draw from the Bank Guarantee/Security Deposit-cum-Performance Guarantee either the whole or part of value of the same and tenderer will make good the value of Bank Guarantee/ Security Deposit-cum-Performance Guarantee to the extent of the amount so drawn within 15 days of receipt of intimation from NFL to this effect.

4.08 The amount so drawn will not in any way effect any remedy, to which NFL may otherwise

be entitled or any liability incurred by tenderer under the contract or any law for the time being in force relating thereto or bearing thereupon.

4.09 In the event of the forfeiture of whole or part of the security cum performance deposit,

the tenderer will deposit further sum/sums, so as to maintain the full security deposit amount as per Para 6.1.0 above.

4.10 The Security Deposit-cum-Performance Guarantee will be refunded after contract has

been successfully completed. It will be lawful for NFL, if any difference or dispute is likely to exist, to defer payment of the security cum performance deposit or any portion thereof which may be due for release until such difference and dispute had been finally settled or adjusted.

4.11 The security deposit-cum-Performance Guarantee will not bear any interest. 5.00 Guarantee/Warranty Certificate

Bidder shall guarantee the equipment against faulty design, improper material of construction and poor workmanship for a period of 24 months from the date of supply or 12 months from the date of commissioning, whichever is earlier.

6.00 PRICE SUBMISSION: 6.01 For Foreign Bidders:

Foreign bidders shall quote the prices on FOB basis as per INCOTERMS 2010 . (Please indicate Port of Embarkation in your quotation).

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6.02 Please note that in case the offer is being submitted through your Indian Agent, if any, or being submitted by the Indian Agent, on behalf of you, such offers must be accompanied by a valid Authorization Certificate of yours allowing that Indian Agent to quote against the above said Enquiry. Offers received from your Indian Agent/s without proper authorization shall not be considered for acceptance/placement of orders.

6.03 Agency Commission:

Percentage of Agency Commission, if any, included in quoted prices and payable to your Indian Agents in Indian Currency must be clearly indicated. Agency Commission, if applicable, will be paid after satisfactory receipt and inspection of material at our site. The Name and Address of your Indian Agent should be given in the quotation.

6.04 For Indian Bidders:

Indian bidders shall quote the rates on FOR – NFL Stores, Vijaipur basis giving the break-up of prices as per price format given in annexure attached for Price Bid Format for Indian bidders at Annexure-A.

If for any reason, prices tendered are for delivery FOR forwarding station, the freight charges together with the gross weight of the material should be clearly mentioned in the quotation. In case the rates quoted are Ex-Godown/ Ex-Factory, the packing and forwarding charges should either be included in price or stated separately in definite terms (if applicable).

In case the freight is not indicated in the price bid than NFL reserve the right to ignore/evaluate the offer with suitable loading at its sole discretion. NFL, shall, however, reserve the right to enter into a contract either on Ex-Works, F.O.R. Despatch Station or F.O.R. Destination basis at its sole discretion.

6.05 Taxes and Duties:

i. Excise Duty/other levies should be indicated separately. The same shall be paid against submission of documentary evidence.

ii. In case Sales Tax/VAT is chargeable extra, the rate of sales Tax/VAT applicable

must be clearly mentioned in the quotation. Tenderers must also mention their Sales Tax/VAT Regn. No. in the quotations.

6.06 Packing and Forwarding Charges:

P&F Charges should either be included in the quoted price or stated separately in definite terms (if applicable).

6.07 The tenderer shall quote the price strictly as per the Proforma enclosed for schedule of

prices. Parties should quote one rate for specific quantity quoted by them. Tenders with quotation of different rate for different quantities shall be rejected without any further reference

6.08 The rates should be exclusive of transit insurance from Despatch Stations to our

warehouse. The goods shall be covered under NFL’s Open Marine Policy/ NFL Open policy 6.09 Quoted rate(s) on FOB, Seaport (Overseas Vendors) and Ex-works/FOR prices

(Indian Vendors) will remain firm till the complete execution of the order. Vendors should confirm the same in their offers.

6.10 In case of Third Party Inspection Charges/Test Charges are payable extra, then please

indicate the charges separately in your price bid, which shall be paid extra at actual against submission of documentary evidence along with dispatch documents subject to a maximum of those indicated in the price bid.

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6.11 Prices shall be written clearly in both words and figures, free from any cutting, addition, erasing or in different ink etc.. Overwritings/Cuttings shall be avoided and the Bidder must sign the overwritings/cutting etc. of any. In the event of any error in computing with respect to rate and the total value, the total value quoted by the Bidder will be taken into account for consideration for the purpose of evaluation. Similarly, if an amount is expressed in figures as well as words, the amount given in words will prevail.

6.13 Conversion to Single Currency To facilitate evaluation and comparison, NFL will convert all bid prices expressed in the

amounts in various currencies in which bid price is payable, to Indian Rupees based on exchange rate for TT Selling on a day prior to the date of price bid opening as published in reputed/largely circulated Newspapers such as Economic times (India)/Financial Express (India) etc. However, evaluation may be rechecked with such exchange rate as on the date of decision on vendor selection.

7.00 PAYMENT TERMS: 7.01 NFL will not make any advance/progressive payments. Offers with advance

payment terms are liable to be ignored/will be loaded suitably at the sole discretion of NFL.

7.02 For Foreign Bidders:

(a) For Supply Part:- Our Standard Payment Terms are by means of an Irrevocable Letter of Credit for foreign bidders.

Please note that your Banker’s charges including confirmation charges of Letter of Credit

shall have to be borne by you. However, Bank Charges in India shall be borne by NFL. Also in case of an Order, if validity of Letter of Credit is required to be got extended/ amended for reasons for which NFL is not responsible then the Bank Commission for such extensions/amendments of Letter of Credit shall be borne by you.

(b) For Erection Part: - Within 30 days of completion of job to NFL satisfaction and

submission of invoice. 7.04 For Indian Bidders

(a) For Supply Part:- Payment terms for Indian bidders shall be “100% Payment within 30 days of receipt and acceptance of material at site through RTGS/NEFT modes”. For this, Bidders are required to give the following details in their quotations:

a) Name of the Bank, Branch’s Name and address and Branch Code b) Account Number and Type c) RTGS/IFSC/MICR Code of the Bank d) Your acceptance for release of payment through RTGS/NEFT

Our Bankers: STATE BANK OF INDIA, BAVRIKHERA BRANCH (CODE: 8455), NFL COMPLEX, VIJAIPUR-473111, DIST. GUNA (MP).

(b) For Erection Part: - Within 30 days of completion of job to NFL satisfaction

and submission of invoice. 8.00 Delivery Period:

Tenderers should quote shortest possible delivery period 9.00 For Foreign Vendors 9.01 Goods received short or in damaged condition will have to be replaced by the Supplier

FREE OF COST with Custom Duty, Freight & Insurance Charges to the Supplier's account, if such shortages or damages are not due to peril in transit.

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9.02 In case of an Order, Vendors will have to furnish following dispatch documents: (a) Signed Invoice

(b) Air Way Bill/ Bill of Lading (c) Packing List (d) Certificate of Origin [Please specify Country of Origin in your quotation] (e) Test/Conformity/Interchangeability Certificate (f) Guarantee Certificate (g) Prior Fax/Cable Advice to Insurance Company giving details of shipment (h) Phytosanitary Certificate (i) Release note of TPI Agency 9.04 In case the quantities of material shipped are not found as per Invoice, the Custom Duty

and other Charges in case of foreign bidders, if any, payable by NFL on the short supplied items will have to be reimbursed by you to NFL

9.05 Requirement of Phytosanitary Certificate : i) As per the orders of Government of India, no article packed with raw/solid wood packaging material shall be allowed to be imported in India unless the wood packing material has been properly treated and marked as per ISPM-15 or is accompanied by a Phytosanitary Certificate with the treatment endorsed.

ii) The treatment of raw/solid wood packing material prior to export shall include either methyl bromide (MB) @ 48 g/m3 for 16 hours at 21oC and above or any equivalent thereof or heat treatment (HT) of 56oC for 30 min. (core temperature of wood) or Kiln Drying (KD) or Chemical Pressure Impregnation (CPI) or any other treatment provided that these meet the HT specifications of the ISPM-15. iii) Any article, if found packed with raw/solid wood packaging material without specified treatment and without marking as per ISPM-15 or if not accompanied by phytosanitary certificate with treatment endorsed, as the case may be, shall be considered untreated and import of material shall not be allowed and such material shall be released by the Custom Authorities only after ensuring that wood packaging material has been properly treated at the point of entry under the supervision of Plant Quarantine Officer which shall result in extra cost and delay in clearance of material resulting in levy of penalties/wharfage etc. All such extra cost/penalties/wharf-age shall be recoverable from the supplier.

iv) Provided that above conditions shall not be applicable to wood packaging material wholly made of processed wood products such as plywood, particle board, oriental strand board or veneer that have been created using glue, heat and pressure or combination thereof. Also the above conditions shall not be applicable to wood packaging material such as veneer peeler cores, saw dust, wood wool and shavings and thin wood pieces (less than 6 mm thickness), unless they are found to be harbouring any regulated pests specified.

PLEASE CONFIRM THAT IN CASE OF PLACEMENT OF ORDER, YOU WILL ENSURE COMPLIANCE OF THE ABOVE.

10.00 Destination for booking:

For Foreign Vendors: a. By Sea - Kandla Seaport, India

For Indian Vendors: a. By Road: - Through suitable capacity Hydraulic Trailer b. Consignee: - SR. MANAGER - MATERIALS (STORES)

NATIONAL FERTILIZERS LIMITED VIJAIPUR - 473 111, DIST. GUNA (MP)

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11.00 Delivery: In case of delayed delivery beyond the stipulated delivery even though normal extension of completion time is allowed by NFL, all extra costs on account of changes of statutory regulations/Acts, or increase in price on any other account including price, if any, shall not apply to the Purchase Order Price and shall be borne by the Supplier.

12.00 Liquidated Damages/Penalty for Late Deliveries: It shall be obligatory on the part of suppliers to adhere strictly to the deliveries quoted

and accepted by us in our orders. In case of delay in supplies, unless extension of delivery has been granted by us on application by the suppliers, we may at our option either:

(i) recover liquidated damages from supplier at a sum equal to ½% per week or part

thereof of the value of stores not delivered subject to a maximum of 5% of the value of the order, or

(ii) purchase elsewhere on account and at the risk and cost of the suppliers the stores not delivered or

(iii) cancel the contract without prejudice to our rights under (i) & (ii) above. 13.00 Award of Contract:

Offers shall be evaluated on landed cost of item(s) as per scope of work defined in tender doc at NFL, Vijaipur basis. Award of contract will be made at the sole and absolute discretion of National Fertilizers Ltd., which shall not be disputed. NFL also reserves the right to itsef to split and place order on more than on supplier. The terms & conditions as embodied in the purchase order shall be final and shall supersede any other terms & condition that might have been indicated in the tender submitted by the Bidders.

14.00 Subletting of Contract

The successful tenderer shall not sublet or assign the contract or any part of it without obtaining the written permission of NFL in advance. In the event of the successful tenderer subletting or assigning the contract or any part thereof without such permission, NFL shall be entitled to cancel the contract and to purchase the goods elsewhere and successful tenderer shall be liable to the National Fertilizers Ltd for any loss or damage which NFL may sustain in consequence or arising out of such purchases. Even in case subletting is permitted, NFL shall not recognize any contractual obligation with the person or party to whom subletting is permitted and shall look to the successful tenderer for satisfactory and due and proper fulfillment of the contract.

15.00 Clear Understanding

When a tenderer submits his tender in response to this tender document, he will be deemed to have understood fully all requirements, terms and conditions. No request will be entertained on a pretext that the tenderer did not have a clear idea on any particular point and/or a clause of the tender.

16.00 Secrecy The contract shall be regarded as secret and confidential and shall not without the written consent of NFL be published or disclosed to any third party or made use of by the supplier except for the purpose of implementing the contract.

17.00 Force Majeure 17.01 Neither party will be liable for any claim on account of any loss, damage or compensation,

whatsoever, arising out of any failure to carry out the terms of this contract, where such failure is caused due to war, rebellion, mutiny, civil commotion, fire, riots, earthquake, drought, flood crop failure, or Act of God or due to any restraint or regulation of the State or Central Government or a local authority/ies, provided a notice of such occurrence is given to the other party in writing within 10 days from the date of occurrence of the force majeure condition, furnishing therewith a documentary evidence supporting the invoking of the force majeure clause. On cessation of the force majeure, the party invoking force majeure will inform the other party of the period for which the force majeure condition continued and will also give documentary evidence thereof this effect.

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17.02 Should one or both the Parties be prevented from fulfilling the contractual obligations by a state of Force Majeure lasting continuously for a period of six (6) weeks, the two parties shall consult each other regarding the future of the Purchase Order. Mere shortage of labour, materials or utilities shall not constitute Force Majeure unless caused by circumstances which are themselves Force Majeure, if due to Force Majeure delay caused exceeds more than three (3) months, NFL shall have the right to cancel the Purchase Order at no charge to NFL in supplier’s favour and NFL shall be entitled to the reimbursement of any amount already paid to supplier.

17.03 Supplier shall endeavor to prevent, overcome or remove the cause of Force Majeure. 17.04 No ground for exemption can be invoked if Supplier has failed to give timely Notice by

Registered Letter and subsequently supported it by documentary evidence. 18.00 Disputes: 18.01 In all cases of disputes, the decision of National Fertilizers Limited shall be final. Failing

this, the matter will be referred to the Arbitration in accordance with the Indian Arbitration Act and amendments thereof.

18.02 Resolution of Disputes/Arbitration NFL and the Supplier shall make every effort to resolve amicably by direct informal

negotiations any disagreement or dispute arising between them under or in connection with the purchase order.

18.03 If, after thirty (30) days from the commencement of such informal negotiations, NFL and the Supplier have been unable to resolve amicably a Purchase Order dispute, either party may require that the dispute, be referred for resolution to the formal mechanisms as specified hereunder.

18.04 Legal Construction Subject to provision of Article 19.00 below, the Purchase Order shall be, in all respects, construed and operated as an Indian Contract and in accordance with Indian Laws as in force for the time being and is subject to the jurisdiction of Guna (MP) courts.

19.00 ARBITRATION: 19.01 For Indian Bidders:

“Except where otherwise provided in the contract all matters, questions, disputes, or differences whatsoever which shall at any time arise between the parties hereto, touching the construction, meaning, operation or effect of the contract or out of the matters relating to the contract or breach thereof, or the respective rights or liabilities of the parties, whether during or after completion of works or whether before or after termination shall after written notice by either party to the contract be referred to the arbitration of Designated Unit Head / E.D / Functional Director / Chairman & the Managing Director, NFL or his/her nominee. The Arbitration & Conciliation Act, 1996 or any statutory modification or re-enactment thereof and the rules made there-under shall govern the Arbitration proceedings. The Contractor hereby agrees that he shall have no objection if the arbitrator so appointed is an employee of NFL and he had to deal with the matter to which the Contract relates and that in the course of his duties as such he has expressed his views on all or any of the matter in dispute or differences.

If the arbitrator to whom matter is referred, vacates his/her office by any reason whatsoever then the next arbitrator so appointed by the authority referred above may start the proceedings from where his predecessor left or at any such stage he may deem fit.

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It is agreed by and between the parties that in case a reference is made to the Arbitrator or the Arbitral Tribunal for the purpose of resolving the disputes/differences arising out of the contract by and between the parties hereto, the Arbitrator or the Arbitral Tribunal shall not award interest on the awarded amount more than the rate of SBI PLR/Base Rate as applicable to NFL on the date of award of contract.”.

19.02 For Foreign Bidders:

Arbitration provisions in accordance with the rules of ICC will be applicable for Overseas Suppliers.

19.03 Execution of Purchase Order shall be continued by the Supplier during the Arbitration

proceedings unless otherwise directed in writing by NFL. 20.00 Laws governing Purchase Order:

The laws or Union of India for the time being in force shall govern the purchase order. 21.00 Patents

In the event of order, the Tenderer shall agree to indemnify the NFL or/and hold it/them harmless from against all claims, liability, loss, damage or expense including counsel fees arising from or by reasons of an action or claimed trade mark patent or copyright infringement or any litigation based hereon with respect of any part of the quoted items and such obligation shall survive acceptance of and payment for the items.

22.00 Indemnity

In the event of order, the Tenderer shall indemnify and save harmless NFL and or customer from all claims, losses, demands, causes of action or studies arising out of the services, labour, equipment and material supplied.

23.00 Acceptance

With the acceptance of Purchase Order with all its terms and conditions, Seller waive and consider as void any and all of Seller’s General Sales Conditions.

23.00 Jurisdiction

All actions at law or suits arising out of or in connection with this contract or the subject matter thereof will be instituted in Guna Courts in Guna district in the State of Madhya Pradesh.

24.00 In case of contradiction in any terms & conditions mentioned above with respect to special

condition (if any) attached to tender documents then the provision of special terms & conditions shall prevail.

25.00 YOU CAN ACCESS THIS NIT ON OUR WEBSITE www.nationalfertilizers.com &

central public procurement portal (http://eprocure.gov.in). However existing RG Boiler drawing no 12351-9577-0 Rev. D. & existing general arrangement drawing no 12351-9703-0Rev.C shall be sent separately by NFL on request from vendor.

Thanking you, Yours faithfully, For & on behalf of National Fertilizers Ltd. For CHIEF MANAGER (MATERIALS)

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Annexure-I General Information about the Job.

1. General Description The HP waste heat boiler downstream the Secondary reformer, E 3206 is to be replaced by a new waste heat boiler with an additional 10% overdesign margin on flow (which is stated as rated case in section 2.1). Boiler vendor shall ensure that the new boiler should be retrofitted in place of existing boiler with minimal piping modification and without modification in existing Foundation. The existing process gas waste heat boilers and the steam superheater specified below are integrated parts of Ammonia-II plant. The boiler and superheater units recover heat from the process gas from the secondary reformer and the shift converter, and comprise the following items: B 3201, HP steam drum E 3206, HP waste heat boiler located after secondary reformer E 3208, HP steam superheater located after E 3206 E 3207, Waste heat boiler located after the high temperature shift converter. The waste heat boilers shall be of fire-tube and gravity water circulation type and produces 120 Kg/cm2g saturated steam from preheated boiler feed water sent to HP steam drum B 3201. The drum B 3201 is common to the boilers E 3206, and E 3207. The steam superheater E 3208 will superheat the saturated HP steam leaving the HP steam drum as well as steam produced in the synthesis unit of the ammonia plant. After further superheating elsewhere (to 515°C), the steam produced in the boiler/superheater unit is to be used in high pressure steam turbines. 2 Operating conditions The Process Gas, Boiler feed water and steam qualities shall be as under 2.1. Process Gas : Dry Basis Wet Basis H2 % 56.01 36.22 N2 % 22.46 14.52 CO % 12.75 8.24 CO2 % 8.13 5.25 CH4 % 0.38 0.24 Ar % 0.27 0.17 H2O% 35.31 Others 2.2. Boiler feed water : General : clear and colourless Total iron (Fe) mg/kg : < 0.02 SiO2, mg/kg : < 0.02 Total copper (Cu), mg/kg :< 0.003 O2, mg/kg :< 0.007 Cl, mg/kg :< 0.1 SO4 and SO3, mg/kg :< 0.2 Conductivity, at 25°C, ..S/cm :< 0.2 Total dissolved solids, mg/kg :< 0.5 Ph : 8.5-9.5

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2.3 Steam With the above specifications for boiler feed water, the Vendor is to ensure that the superheated steam leaving the unit fulfils the following requirements: Conductivity (at 25°C), ..S/cm :< 0.2 SiO2, mg/kg :< 0.02 Total iron (Fe), mg/kg :< 0.02 Total copper (Cu), mg/kg :< 0.003 Sodium and potassium, mg/kg :< 0.01 The above requirements with respect to steam quality shall be obtained with max. 1% blow-down of the boiler feed water. 3. Special operating conditions 3.1 Start-up of unit The reforming section, located upstream E 3206 is heated up from ambient condition in a stagnant atmosphere of nitrogen, after which steam is introduced directly into the process. After introduction of steam, the steam temperature inlet E 3206 will relatively quickly increase to 100°C, i.e. saturation temperature, which will be maintained for approximately one hour. The steam temperature inlet E 3206 will then increase to approx. 300°C within the next 30-60 minutes. The refractory lined parts at the inlet of E 3206 must be designed for this rate of temperature rise during start-up. This steam import may suddenly be interrupted in case of operating upsets in the ammonia synthesis loop, necessitating shifting of process gas duty from E 3208 to E 3206 in order to maintain the ultimate steam superheat temperature unchanged.

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Annexure-II Basic Technical Specifications of RG Boiler E 3206.

A. List of Applicable Specifications:

1. Process Datasheet doc. No. NFVE/AMA 130735/E 3206 2. HTAS PFD 0329579 3. Existing RG Boiler Drawing No. 12351-9577-0 Rev. D. 4. Existing General Arrangement Drawing No. 12351-9703-0 Rev. C.

B. Applicable Design Codes:

1. Steam Side: ASME Section VIII Div.1 (Latest edition) & IBR (Latest Edition) 2. Process Gas Side: ASME Section VIII Div.1 (Latest edition) 3. TEMA-R Latest Edition

C. Technical Details, Specifications & Requirements:

1. The existing RG Boiler E-3206 was supplied by M/s Babcock Borsig against HTAS PO No. 28516/A/P/106 as a package which included Shift Gas Waste Heat Boiler E-3207 and Common Steam Drum B-3201.

2. The existing RG Boiler E 3206 is to be replaced with new RG Boiler. 3. The new RG Boiler shall be of similar type as the existing one i.e single

compartment type with bypass arrangement however size, no of tubes and other dimension has to be designed to meet process parameters indicated in the Process data Sheet doc. No. NFVE/AMA130735/E-3206.

4. The Mechanical design conditions for the Boiler shall be as under: Process gas: Inlet temperature, °C, 1050 *, Pressure, kg/cm2g, 38.5 * For short duration of up to 30 minutes, temperatures excursion to 1100°C may take place. Water/steam: Steam pressure, kg/cm2g, max. 130 + elevation of drum Steam temperature, °C 330 + t corresponding to elevation of drum Design code According to Para. B above.

5. The inlet channel of the RG Boiler and the dish end of Gas inlet side needs to be retained. This is required to avoid removal of the Secondary reformer for replacement of the existing boiler with the new one.

6. NFL would prefer that the inlet channel may be cut at the cone portion weld joint of 1910 mm OD, however if required by the vendor the inlet channel may also be cut at weld joint marked but with a view that Secondary Reformer need not be removed from position for replacement of the RG Boiler.

7. The Material of Construction of existing RG Boiler shell, tubes and tube sheets are of 1% Cr ½% Mo whereas the Ferrules, Bypass Control, By Pass Liner and other parts exposed to high temp are made of Alloy 601 as per the drawing 12351-9577-0 Rev-D. The material selection for the new boiler shall be considered keeping the existing Material of Construction as minimum requirement.

8. The new boiler has to be installed at existing location and foundation. Since the inlet channel is to be retained, the existing fixed saddle may be used as the fixed saddle is installed on the inlet channel. The sliding saddle shall be supplied with new RG Boiler but the distance of Saddles centerline shall remain same as existing so that the boiler is installed at existing foundation.

9. The distance of all the welded and flanged nozzles from gas inlet nozzle A1 and the nozzle projections shall be exactly similar to the existing ones to avoid any modification of existing piping.

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10. Vendor shall confirm adequacy of existing downcomers and risers from and to Steam Drum for the revised process specifications and heat duty.

11. Depending upon the weight of the new boiler, Vendor shall check and confirm suitability of the existing foundations.

12. The dish ends, nozzles, etc. shall be of similar design specifications as per existing ones i.e. wherever the existing parts are seamless, the same shall be supplied as seamless only. The outlet side dish end shall be of seamless construction.

13. Vendor shall submit all the technical details related to process specifications, mechanical specifications and instrument specifications with their bid.

14. Vendor shall submit the detailed dimensional drawing of the boiler indicating the thicknesses of parts, distances, weights, materials of construction, details of refractory lining, etc.

15. The Bypass valve actuator shall be procured from one of the following vendors:

i) M/s Flow Serve ii) M/s Dressers Products iii) M/s Rotork Controls India Ltd. iv) M/s Metso (Neles Jamesberry) v) M/s Tyco vi) M/s Kent Introl / M/s Koso

16. Vendor shall submit preliminary QAP for the manufacturing of the boiler alongwith scope of Third Party Inspection Agency.

17. Vendor may visit NFL Vijaipur to assess the site location for design related issues and replacement of the boiler.

18. The equipment shall be desptached duly filled with Nitrogen at a pressure of 1 to 1.5 kg/cm2g.

19. The boiler shall be painted with thermo indicative paint. The initial colour of paint shall be Green. It should change its colour from Green to Blue between 180-220 deg C and Blue to White between 310-350 deg C.

20. Vendor shall indicate the specifications of the refractory material to be used. In order to limit the heat loss by radiation and convection from the boiler, the refractory of refractory lined parts will be designed as follows: Max. skin temperature,°C 160 based on Gas inlet temperature, °C 1050 (E 3206), Dew point of gas, °C 185 , Atmosphere temperature, °C 20, Wind 0 m/s , Heat transfer coeff. Q = 13 kcal/m2 h°C Minimum 300 mm refractory thickness in two or more layers should be used in the horizontal part of inlet channel of E 3206. All hot face lining shall be dense and abrasion resistant so as not to be damaged by personal entry during inspection. The refractory materials to be used for internal lining of the boilers and HP steam superheater will be in accordance with following classification.

Dense high purity tabular alumina castable: Density 2.6 - 2.8. , Al2O3 94 - 96 % , Lime < 5% , Alkalies < 0.4% , SiO2, Fe2O3 etc. < 0.1% C.C.S. (105°C dry) 680 kg/cm2 , PLC (1200°C) < 0.1%. ,For "back-up" layers (not in direct contact with process gas). Low iron - Low lime insulating castable: Density 1.7 - 1.8 , Al2O3 58 - 60% , SiO2 30 - 32%, Fe2O3 < 0.7%, Lime < 6.8%, Alkalies < 0.2% C.C.S. (105°C dry) > 64 kg/cm2 , PLC (1200°C) < 0.8% ,Thermal Conductivity (1000°C) 0.344 kcal/m2/h/°C For lining on tube sheets, where protected by Incoloy 601 liner, High Purity Insulating Castable based upon bubble and tabular alumina will be used. Ceramic fibre in blanket form with a min. density of 96 kg/m3 will be used for expansion joints etc.

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Annexure-III SCOPE OF WORK AND SUPPLY: A. Vendors Scope ( General ): 1. Design, Procurement of material, Manufacturing, Testing and supply of Single

Compartment RG Boiler Complete in all respects (excluding part of inlet channel and inlet side dish end) as per Technical Specifications mentioned in the NIT.

2. Thermal & Mechanical Design of Complete RG Boiler along with the part of the existing inlet channel and dish end to be retained.

3. IBR approval of drawings at manufacturing stage and IBR inspection. 4. Preparation of datasheets, GA drawings and detailed fabrication drawings. 5. Submission of Circulation reports. 6. FEA Analysis of Tubesheets. 7. Submission of all Design reports & calculations. 8. Load calculation and checking the suitability of existing foundation and fixed

saddle. 9. Confirmation of adequacy / compatibilty of existing connected piping i.e. Down

Comers and Risers of the boiler for revised process specifications. 10. Checking the design and suitability of existing anchor bolts. 11. Arranging Stage-wise Third party Inspection and IBR inspection at appropriate

stages during manufacturing and IBR inspection and approval during removal of existing boiler and installation of new boiler including related piping.

12. Supply and erection of make-up Pieces for Risers & Downcomers piping between RG Boiler E-3206 & existing Steam Drum B 3201.

13. Supply and erection of make-up Pieces for Risers & Downcomers piping between SG Boiler E-3207 & existing Steam Drum B 3201. ( As the piping and Steam drum need to be removed for erection of RG Boiler at site. )

14. Saddles & Supports for the RG Boiler. Existing Fixed saddle may be retained. 15. All temporary supports required during unloading and erection of RG boiler,

Removal and installation of Steam Drum, piping etc 16. Blind Caps / Blind Flanges for the nozzles. ( For the purpose of N2 filling ) 17. Internal Refractory of the boiler at vendor's shop and required during erection

at site. 18. Sandblasting & painting of external surfaces. 19. Thermo-Indicative Paint on external surfaces of refractory lined shell. 20. Providing Insulation support cleats on RG Boiler for external insulation. 21. Earthing cleats, lifting lugs, etc. on the boiler. 22. Equipment Nameplate with bracket. 23. Spring, Saddle and Roller supports as per Design. 24. Transportation of the boiler from vendor's shop to NFL Vijaipur. 25. Installation, Operating and Maintenance manuals in 6 sets alongwith despatch

documents 26. Supply of spare parts as under: a) For RG Boiler

For Erection & Commissioning: i) 2 sets of gaskets ii) 10% bolts & nuts iii) 5% refractory material iv) Thermo-Indicative paint & Thinner 5 ltrs each

For 2 years operation: i) 2 sets of gaskets ii) 10% bolts and nuts iii) 5 %Tube Plugs iv) 5% ferrules of each size

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b) For Bypass Valve Actuator: i) Actuator Seal Kit alongwith piston ring /Diaphragm – 1 Set ii) Positioner - 1 No. iii) Gaskets – 2 Set

B. Detailed Scope of Work (Erection Part): The scope of work for Replacement of the boiler at NFL Viajipur shall be as below. However, vendor shall submit their own procedure / activities required for the replacement of the boiler. 1. IBR approval & Inspection from MP State Directorate of Boilers. 2. Dehydrogenation of the inlet channel at the location where the inlet channel

shall be cut. 3. Removal of refractory at the required portion. 4. Cutting of the inlet channel. 5. Cutting and removal of the Risers & Downcomers of RG Boiler. 6. Cutting & removal of the Risers and Downcomers of existing Shift Gas waster

Heat Boiler E-3207. 7. Temporary supports for Steam Drum and the material required for the same. 8. Removal of Steam Drum. 9. Opening of flanged connections. 10. Removal of existing RG Boiler from its position. 11. Erection of new RG boiler. 12. Inlet channel joint fit-up, welding & Heat Treatment. 13. Erection of Steam Drum with temporary supports. 14. Welding of all risers and downcomers and heat treatment. 15. NDT like ultrasonic, radiography, MPI, DP test etc. as per code and approved

QAP. 16. Completion of Refractory Lining. 17. Completion of painting as per specifciations. 18. Alkali Boil out / Chemical Cleaning of the boiler. 19. Installation of spring supports, etc. 20. Box up of all flanged connections with new gaskets. 21. Removal and installation of platforms and ladders. 22. Removal and erection of connected lighting, electrical connections, etc. 23. Removal of erection of connected instrumentation. 24. Structural supports, lifting beams, slings, tools, tackles, etc. whatsoever

required for the erection of the boiler. 25. Consumables for field welding and site related activities. 26. Hydrotest of complete boiler package at site. 27. Necessary IBR (MP State) approvals. 28. Drying and Curing of refractory.

Vendor may submit their terms & conditions related to the replacement of the boiler at NFL Vijaipur along with their bid. The replacement of the boiler at NFL Vijaipur shall be done during the annual turnaround. The RG boiler replacement shall be completed in all respects within 25 (Twenty Five) days of the handover of the equipment to the vendor. Vendor shall confirm the same with their technical bid. In case of order, Vendor has to submit their complete procedure and bar chart for replacement of the boiler at NFL Vijaipur C. NFL's Scope: 1. External Insulation of the Equipment.

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D.NFL shall provide following facilities for replacement of the boiler at NFL Vijaipur: 1. 400 Te Crawler Crane and 120 Te Demag Tyre Mounted Crane free of cost. 2. Air & Power as per requirement free of cost 3. External Insulation wherever required. 4. Lighting arrangement at site free of cost 5. Boarding & Lodging for their personnel in NFL Guest House, if available, on

chargeable basis.

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Annexure-IV Inspection & Testing:

1. The RG Boiler shall be inspected in accordance with the applicable codes, standards and specifications referred in the enquiry.

2. The equipment shall be manufactured under Third Party Inspection of M/s Lloyd’s / TUV / BV. The equipment is to be inspected by third party at all stages of manufacturing starting from the material identification up to final completion at bidder’s shop as per agreed Quality Assurance Plan. It shall be the responsibility of the vendor to arrange the third party inspection agency. Vendor shall clearly indicate the third party inspection charges with their bid.

3. It shall be the responsibility of the vendor to make available the drawings, design calculations and other documents to the inspector. All bought out items shall be procured under third party inspection and the cost of such inspection shall be borne by the vendor.

4. It shall be the responsibility of the Vendor to take all necessary approvals as per IBR during the manufacturing and testing at manufacturers works and during erection, commissioning and testing at Vijaipur ( MP) site.

5. Vendor shall submit a preliminary QAP along with their bid. Final QAP shall be submitted by the vendor for approval of NFL prior to manufacture.

6. Weld procedure shall be qualified for tube to tube sheet joint. Mock-up test shall be carried out to establish all the requirements to the satisfaction of inspector.

7. Chloride content in water used for hydrostatic testing shall not exceed 30 ppm for CS and low alloy steel equipment. Duration of test shall be as per applicable codes & standards. Test medium/water shall be tested for the chlorine contents before filling the equipment. The temperature of test water shall comply with requirement of Fabrication code.

8. The following NDT requirements are mandatory in addition to codes, standards and specifications of the NIT:

i) Ultrasonic (UT) examination of all butt welds in thickness greater than 50 mm as supplement to radiography.

ii) UT examination of FPW of nozzle attachments as supplement to radiography.

iii) UT examination of all forgings. iv) MP/PT examination of :

a) All edges of plates and opening in shell having thickness more than 25 mm.

b) Root and final layer of all butt welds. c) All weld surfaces after PWHT d) All forgings after machining e) All fillet and butt weld after hydro testing f) Each pass of tube to tubesheet joint g) Knuckle surfaces of dish ends.

9. All nozzles, if fabricated from plates, shall be 100% radiographed. 10. Weld and heat affected zone of all pressure welds shall be tested for hardness

after heat treatment. Hardness value shall not exceed 215 HB. 11. 100% Eddy Current Test of all tubes. 12. Hydraulic test of all tubes. 13. All nozzle reinforcing pads wherever applicable shall be tested pneumatically at

0.5 Kg/cm2g pressure with soap solution on attachment welds. Vent holes shall be plugged with non-hardening mastic to prevent ingress of water.

14. Hydrostatic Test of Complete Equipment- Shell side and Tube side. 15. The third Party Inspection Agency shall be responsible for ascertaining and

confirming in writing that the completed equipment meets the requirements of approved drawings / specifications by issuing final acceptance certificate.

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16. Scope of third party inspection shall include but not limited to: A) For Raw Material. i) Approval of Inspection Program. ii) Verification of Heat Treatment Records iii) Verification of NDT records / certificates e.g. RT / UT / MP / PT /

hardness, etc. iv) Verification of Material Test Certificates for Mechanical and Chemical

Properties and material identification. v) Witness and verification of eddy current tests of tubes. vi) Verification of hydraulic tests of tubes. vii) Checking of dimensions for conformity for bought out items. viii) Witness of Stamping of materials and marking transfer. ix) Witness of mechanical tests of pressure retaining parts. x) Witness of NDT of pressure retaining parts. xi) Visual Inspection.

B) For Fabrication and Erection. i) Approval of Inspection Program. ii) Approval of Manufacturer’s Drawings and Design Calculations. These

shall be submitted for approval by NFL also. iii) Approval of Heat Treatment Procedures iv) Approval of Welding Procedures Specifications and PQR. v) Approval of NDT Procedures vi) Review of test procedure for Chemical, Mechanical and Hydrotest. vii) Approval of Tube to Tubesheet welding procedure viii) Verification of WPS & PQR records. ix) Verification of Heat Treatment Records x) Verification of NDT records / certificates e.g. RT / UT / MP / PT /

hardness, etc. xi) Verification of Material Test Certificates for Mechanical and Chemical

Properties and material identification. xii) Verification of Production Test Coupons xiii) Verification of Conformity between actual material supplied and

material / mill certificates (for material used in pressure retaining parts including bolts and nuts) and construction code & specification.

xiv) Witness / Approval of Edge Preparation and fit-up. xv) Witness of Radiographic examination. xvi) Visual Inspection. xvii) Witness and approval of ultrasonic examination, MPT after PWHT, MPT

after hydrostatic test, LPT after hydrostatic test. xviii) Verification of hardness tests of welds. xix) Approval of Inner and outside surface of welds xx) Checking of tube to tube sheet joint. xxi) Witness and verification of DPT of tube to tubesheet joints. xxii) Approval of Dimensions including nozzle orientations. xxiii) Approval of Straightness. xxiv) Approval of Surface preparation and cleaning. xxv) Witness of Hydrostatic test for tube to tube sheet joint. xxvi) Witness and approval of Hydrostatic test of complete equipment shell

side and tube side including circumferential measurement. xxvii) Issue of release Note.

16. NFL, at any stage, may send its representative for inspection at vendor’s shop. 17. Vendor shall provide all assistance for such inspections and NFL shall have free

access for such inspections at vendors shop.

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18. In addition to TPIA scope, NFL’s scope of inspection shall be as below:

i) Approval of Quality Assurance Plan. ii) Approval of manufacturer’s drawings. Vendor shall submit the

drawings to NFL for approval. iii) Review of all procedures like heat treatment, NDT, etc. iv) Witness of some stages of fabrication. v) Witness of Tube to tubesheet leak test. vi) Witness of hydrostatic tests of complete equipment.

19. Vendor shall submit Certificates of all necessary IBR approvals of manufacturing stages and Erection stage at site.

20. Following Test Certificates, duly certified by Third Party Inspection Agency are to be submitted:

i) All the Material test certificates for physical, mechanical and chemical properties, metallographic examination, heat treatment records, pressure testing certificates, all NDT reports, etc. duly certified by the above inspection agency, of each part as per applicable standards, are to be submitted.

ii) FEA Analysis of tubesheet. iii) WPS, PQR and Design calculations. iv) Hydraulic test certificates of all the tubes, eddy current report of tubes

and leak test of tube to tubesheet joints report, duly certified by the above inspection agency, are to be submitted.

v) Hydraulic Test Certificate of Complete Equipment of shell and tube side. vi) Dimensional Check report vii) Inspection release note from third party inspection agency is to be

submitted before final dispatch of equipment

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Annexure-V TECHNICAL SPECIFICATION FOR E-3206 RG BOILER

A. Workmanship Guarantees: Bidder shall guarantee the equipment against faulty design, improper material of construction and poor workmanship for a period of 24 months from the date of supply or 12 months from the date of commissioning, whichever is earlier. Approval by Owner/TPI for design calculations, drawings & other documents will not in any way absolve the Bidder from his responsibility. Should any repair or replacement be necessary owing to any type of failure on account of design material and workmanship of the item, Bidder shall in view of this guarantee be bound to replace the same either in part or whole without any commercial implications to Owner. Repaired or replaced part shall also be covered by same guarantee as in case of main supply

B. Process Performance Guarantees: As mentioned in Process Datasheet, the performance guarantees shall be as below. The performance guarantee shall be applicable for 12 months from the date of commissioning of the boiler.

1. The outlet temperature shall be 509 degC in fouled condition. 2. The outlet temperature shall be variable between 509 degC and 530 degC. 3. Metal skin temperature of refractory lined parts must not exceed 160 degC.

C. Vendor shall submit break up as under : i) Basic Price including Statutory inspection charges. ii) TPI Charges. iii) Transportation charges. iv) Erection Charges at Vijaipur Site. v) Rates for spare Parts.

D. Documentation:

1. The supply of documentation shall include all the technical documentation needed for the design, fabrication, examination, acceptance, transport, site storage, erection, commissioning, chemical cleaning, start-up, operation, maintenance and repair of all parts included in this purchase order.

2. Detailed fabrication drawings shall be prepared by vendor clearly indicating all design data, nozzle data, details of all parts with tolerances, all welding joints details and detailed bill of materials etc. Location of weld seams, construction notes, welding processes, detailed specification of electrodes including NDT tests etc. as applicable shall be clearly indicated in the drawing. Fabrication drawing shall also indicate Empty Weight, operating weight & hydro test weight of the equipment. Drawing submitted for approval must be complete in all respects and thoroughly checked and approved by vendor’s competent authority before submitting to NFL/Third Party Inspection Agency.

3. Drawings may be drawn in AUTOCAD to scale. Manual drawing shall not be accepted.

4. All documents / drawings shall be in English language and in Metric system. Further the following documentation shall be submitted by Bidder for review & approval as per NFL’s requirement besides other documentation listed elsewhere.

i) 3 sets of hard copies of GA drawing, design calculation, procedures,etc with soft copies (pdf format) to NFL for review.

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ii) 6 sets of hard copies of all final documents such as design calculations, fabrication drawings, test certificates, material test reports, repair procedure along with the reproducible copy. The final documents shall also be submitted in soft copy in pdf format. Hard copies etc shall be properly arranged, indexed and bound in one folder and submitted to owner.

E. Miscellaneous:

1. No deviation is allowed from the details given in the applicable standards and

specifications mentioned without prior approval of ‘NFL’. 2. Vendor shall clearly mention the deviations separately with their bid. 3. In case vendor requires any other information/drawing, the same shall be

furnished as available.

F. Packing

It is included in the scope of supply that the goods are delivered carefully and properly packed and marked in order to protect them from moisture, rain, rust and corrosion so as to withstand numerous handlings during sea voyage and inland transportation and to ensure their safe arrival and storage at the plant site during the full guaranty period without any risk of rusting, corrosion or damage due to humid and hot climate. Storage in open area is to be foreseen.

The boiler with its accessories shall be delivered in a condition that does an internal chemical cleaning at site unnecessary. If chemical cleaning according to the vendor is considered necessary after assembly at site, a separate price should be quoted for this job. Instructions for the correct handling and the required surveillance and service must be clearly stated in the documentation for the unit. Furthermore, the instructions shall be attached to the equipment in a way which ensures full legibility throughout the shipping and storage period.

G. Terms and conditions for Erection Work at Vijaipur Site:

i. The execution of the work may entail working in all the site and weather condition and no extra rate will be considered on this account. The contractor may have to carry out the jobs to work round the clock as per our requirement to be decided by Engineer in-charge and the Contractor should take this aspect into consideration for formulating his rates and quotation. No extra claim/overtime will be paid on this account.

ii. All lifting tools & tackles are to be got tested under the Competent Person engaged by State Government from time to time and the certificates duly verified by Competent Authority are to be submitted to the Department before taking up the job.

iii. Suitable accommodation will be provided for the the contractor or his authorized representativon chargeable basis, if available, NFL may allot land for putting temporary Godown/ workshop for making storage, work site by the contractor, free of cost.

iv. The contractor shall at all times indemnify the owner against any claim which may be made under the ESI Act 1948 or any statutory modifications thereof or otherwise for or in respect of any damage or compensation payable in consequence of any accident or injury sustained by any workman or other person whether in the employment of the contractor or not.

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v. In every case in which by virtue of provision of ESI Act 1948 or any other Law for the time being enforce, NFL is obliged to pay compensation to a Workmen employed by the Contractor for the execution of the work, NFL will recover the amount of the compensation so paid from the Contractor's bill.

vi. The contractor will be solely responsible for any liability for his workers in respect of any accident, injury etc. arising out of and in the course of Contractor’s employment. For this purpose he shall obtain ESI Registration Number from Appropriate Authorities and deposit both Employer's as well as employees share of ESI contribution each month with ESI Authorities and also make necessary compliance of the provisions of the Act. The Contractor shall be responsible for recovery of employees share of ESI contribution from the concerned Contract Labour and NFL will not bear any liability whatsoever on this account. Further, he will also indemnify NFL against any damages/interest that may be imposed by ESI Authorities on account of non-payment/delayed payments towards ESI.

vii. The contractor may employ such employees/ labours as he may think fit and the employees so employed should be employees of contractor for all purposes whatsoever and shall not be deemed to be in the employment of NFL for any purpose whatsoever. The contractor shall abide by all rules, laws and regulations that may be in force from time to time regarding the employment or conditions of service of the employees. If under any circumstances whatsoever, NFL is held responsible in any manner whatsoever for the default or omission on the part of the Contractor in abiding by the aforesaid rules, regulations and laws or held liable or responsible to the employees of the contractor in respect of any matter whatsoever and called upon to make payments on that account, NFL shall be reimbursed by the contractor for the same as also any other expenses costs and charges incurred by NFL in any proceeding or litigation arising out of any claim, demand or act on the part of the employees of the contractor, NFL shall be entitled to claim, demand or compensation from the contractor in that event. NFL shall also be entitled to recover the aforesaid amount from the Contractor that may become due and payable to Contractor.

viii. The Contractor shall make his own arrangement for removal of old as well as unused material, including packing materials and empty cases free of cost from work site to the place indicated by the Engineer-in-charge after completion of work and nothing extra will be paid.

ix. The decision of Engineer-in-charge in regard to all matters relating to the Tender and for determine the category of work with reference to material of an item not mentioned in scope of work shall be final.

x. LOSS TO PLANT DURING EXECUTION: -Any damage or loss caused to plant Equipment etc. during execution of this contract will be made good by the contractor at his own cost and risk.

xi. PENALTY:In the event of work is not completed according to the time schedule, the contractor shall have to pay Penalty to the NFL at the rates of 1 % of Erection Cost for delay of every day or part thereof, subject to a ceiling of 10 % of the total value of Erection Cost.

xii. CONTRACTOR TO REMOVE UNSUITABLE EMPLOYEES: The contractor shall on instruction of the Engineer-in-charge immediately remove from the work any person employed thereon who may misbehave or cause any nuisance or otherwise, in the opinion of the Engineer-in-charge is not a fit person to be retained on the work and such person shall not be again employed or allowed on the works without the prior written permission of the Engineer-in-charge.

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xiii. SAFETY REGULATION:

a. The contractor shall observe and abide by all fire and Safety regulations of the NFL. Before starting maintenance work, the Contractor shall consult NFL's Safety Officer or the Engineer-in-charge. If the Safety Engineer is not available, he will do familiarize him with such regulations, copies of which will be furnished to him by NFL, when requested. He shall be responsible for and must make good to the satisfaction of the NFL any loss or damage due to fire to any portion of the work to be done under this agreement or to any of the NFL's existing property. All the accidents to contractor's staff will be reported to the Safety Officer promptly.

b. This will however not relieve the contractor of any statutory obligation. The contractor shall not undertake any hot job without safety work permit. He has to maintain First Aid Box in his office. Also necessary safety equipment like Helmets, Hand Gloves, Face Shield, Safety Belt etc are to be provided to his workmen by the contractor. However special Safety equipment required as per the job requirement will be provided by NFL free of cost.

c. For any default / accident / loss due to negligence of Contractor/ workers, the liability of Contractor shall be “Absolute liability”.

d. The Contractor shall comply with the provisions of Contract Labour (Regulation & Abolition) Act, 1970 and rules framed there under as amended from time to time.

e. The contractor shall abide by all the Laws/Acts/Rules/ Regulations including labour laws related to PF, Wages, Holidays, Leave, overtime, etc.

f. It is understood by the contract that in the event of any losses/damages caused to the owner (NFL) due to the reasons whatsoever within his control and the same losses/damages are approved, the contractor has to make good all the consequential damages/losses to the Owner without any protest and demur. The damages/losses shall be apart from other claims/damages to which the Owner is entitled under the contract or in the course of Law.

g. The contractor shall ensure that all formalities / permissions/ licenses required be completing / complying under the existing laws of India and amendments thereof time to time for and in connection with this contract including engagement / employment of laborers.

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Annexure-A PROFORMA FOR PRICE BID FOR INDIAN BIDDERS

(To be submitted on your Letterhead)

Quotation Ref:_____________________ Dated :_____________________

To, The Chief Manager (Mtls) National Fertilizers Limited VIJAIPUR – 473111 Dist: Guna (MP) Sub: Your NIT No. NFV/MM/PUR/E-AMA130735-C dated 20–February-2014, Due on: 16-April-2014 for

RG Boiler Dear Sir, 1.With reference to above-mentioned tender, we hereby submit our Price Bid for subject material as under:

S.No. Particulars Unit Unit Rate A. Price Break up

1. Basic Price of equipment including statutory inspection charges

2. Basic Price of Spares for erection & commissioning 2 sets of gaskets 10% bolts & nuts 5% refractory material Thermo-indicative paint & thinner 5 ltrs each

3. Basic price of spares for 2 years operation 2 sets of Gaskets 10% bolts and nuts 5% tube plugs 5% ferrules of each size

4. Basic price of Spares for bypass valve actuator Actuator Seal Kit along with piston ring/Diaphragm- 1Set Positioner -1No Gaskets-2set

5. P& F Charges on SL No 1 to 4 (if any) 6. Excise Duty @……….. % on SL No 1 to 5 7. Educational Cess on Excise Duty ………..% on SL No 6 8. Sales Tax @………….% against Form-C on SL No 1 to 7 9. Third Party Inspection Charges (if any) 10. Erection charges (if any) 11. Service Tax (if any) on SL No 9& 10 12. Any other charges (Please specify) 13. Freight from party’s works to NFL Vijaipur Site, Dist.

Guna (MP)

GRAND TOTAL (on Landed Cost basis)

2. Our Bank Details for payment through RTGS/EFT: Account Number & Type : Name of the Bank :

Branch Name & Code : Branch Address : IFSC/NEFT/RTGS/MICR Code : 3. I/We have read all the terms and conditions of the NIT and the Annexure(s) thereto and agree to

accept and abide by the same in toto. The above quotation has been prepared after taking into account all the terms and conditions of the NIT. We enclose a break up of the various cost components quoted by us.

Signature & Seal of Tenderer or Their Authorized Representative: ____________

Dated: Name & Address of Tenderer: _______________ _______________________________________ Phone No: ______________________________ Fax no.: ________________________________ E-Mail:__________________________________

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Annexure-A

PRICE BID PROFORMA FOR FOREIGN BIDDERS (To be submitted on Tenderer’s Letterhead)

Quotation Ref:_____________________ Dated :_____________________

To, The Chief Manager (Mtls) National Fertilizers Limited VIJAIPUR – 473111 Dist: Guna (MP)

Sub: Your NIT No. NFV/MM/PUR/E-AMA130735-C dated 20–February-2014, Due on: 16-April-2014 for

RG Boiler

Dear Sir, 1. With reference to above-mentioned tender, we hereby submit our Price Bid for subject material as under:- S.No Particulars Unit Unit Rate

A. PRICE BREAK UP 1. Basic Price of equipment including statutory

inspection charges

2. Basic Price of Spares for erection & commissioning 2 sets of gaskets 10% bolts & nuts 5% refractory material thermo-indicative paint & thinner 5 ltrs each

3. Basic price of spares for 2 years 2 sets of Gaskets 10% bolts and nuts 5% tube plugs 5% ferrules of each size

4. Basic price of Spares for bypass valve actuator Actuator Seal Kit along with piston ring/Diaphragm- 1Set Positioner -1No Gaskets-2set

5. Packing , Forwarding Charges( if any ) on SL No 1 to 4

6. Inland Freight from our Works to Port of Embarkation (i.e. FOB Charges), if any

7. Third Party Inspection Charges, if any 8. Erection charges (if any) 9. Service Tax (if any) on SL No 7& 8 10. Any other charges (Please specify) 11. GRAND TOTAL (ON FOB SEAPORT BASIS) 12. Name of the Port of Embarkation 2. I/We have read all the terms and conditions of the NIT and the Annexure(s) thereto and agree to accept and abide by the same in toto. The above quotation has been prepared after taking into account all the terms and conditions of the NIT. We enclose a break up of the various cost components quoted by us. Dated: Signature & Seal of Tenderer or their Authorised Representative __________________________ Place: Name & Address of Tenderer: _______________ Phone No.: _____________________________

Fax No._________________________________ Email ID:_______________________________

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Annexure-B

LOADING CRITERIA

The bidders must accept the terms and conditions stipulated in the NIT, failing which the bid is likely to be rejected at the sole discretion of NFL. However, NFL may at its sole discretion, accept bids having deviation to NIT terms and Conditions by adopting the following loading Criteria. i. Offers received without EMD:-

EMD amount (absolute value), as required in the NIT shall be loaded on landed cost of total offer value.

ii. a. Non-submission of Security Deposit

The loading shall be adopted for shortfall in the bank guarantee agreed by the bidder. For example, NIT calls for bank guarantee for 10%, then loading shall be done as under:-

Bank guarantee for Security Deposit

Loading Criteria

Less than 10%. (10%-Quoted Percentage) of basic price @ Prime Lending Rate {SBI PLR} + 1% on shortfall in Bank Guarantee value agreed by the Bidder for delivery period with additional one month period

b. Non-submission of Performance Bank Guarantee

The loading shall be adopted for shortfall in the bank guarantee agreed by the bidder. For example, NIT calls for bank guarantee for 10%, then loading shall be done as under:-

PBG Quoted Loading Criteria Less than 10%. 10% - Quoted Percentage of CIF/Ex-Works Prices

c. Loading on account of discrepancy in the Warranty/Guarantee Period Wherever Bidders quote reduced Warranty/Guarantee Period, following loading criteria shall be adopted:

[10% of CIF/Ex-Works Price x (No. of Months as per NIT – No. of Months quoted]

No. of Months as per NIT NOTE:

If the sum of (b) and (c) above is more than 10% of CIF/ Ex-Works Prices, then the loading shall be limited to 10%.

iii. Payment Terms

NFL will not make any advance/progressive payments. NFL’s standard payment term is “100% within 30 days of receipt and acceptance of material at site.” The deviation in differential payment terms with respect to NIT Clause shall be loaded as under for interest @Prime Lending Rate (SBI PLR) + 1% for the period: 1 Against Payment for dispatch of material/

through Bank

1a Foreign Bidders

Three Months

1b Indian Bidders Depending on Delivery Conditions viz. Ex-Works – One and a Half Month FOR Destination – One Month

2 100% within 30 days of the receipt and acceptance of material at NFL Stores

Nil

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iv. Packing & Forwarding

Wherever Bidders have not indicated P&F Charges, but mentioned that ‘P&F Charges extra at actual’, their Prices shall be loaded @2% of Ex-Works Prices or the maximum amount as quoted by another bidder whichever is higher. NFL’s maximum liability to pay P&F Charges shall be limited to the amount loaded for evaluation purpose.

v. Liquidated damages due to delay in supplies:-

If deviation is noted in the quoted liquidated damages, the proportionate loading for shortfall shall be adopted. For example, NIT calls for 0.5% per week subject to maximum of 5% of the total order value, loading criteria shall be as under:-

Quoted Liquidated Damages Loading criteria a) 0.5% per week subject to a ceiling of 05% of total order

value (Ex-Works/CIF Value) No loading.

b) 0.5% per week subject to a ceiling of 2.5% of total order value.

2.5% loading.

c) Liquidated Damages accepted on undelivered value instead of total order value.

2.5% loading.

d) Non-acceptance of liquidated damages. 5% loading.

vi. Third Party Inspection Charges Wherever Bidders have not indicated the TPI Charges in their quotations but mentioned that ‘TPI Charges extra at actual’, the highest Third Party Inspection Charges quoted by other Bidders shall be loaded for evaluation purpose

vii. Loading of Ocean Freight (For Foreign Bidders): Offers of Foreign Bidders shall be loaded for Ocean Freight as under:-

“In case of foreign vendors the offers are required to be submitted on F.O.B. basis and for considering the sea freight for evaluation purpose budgetary quotes, for transportation of super ODC consignment by Sea, from M/s Balmer Lawrie and M/s Shipping Corp. of India will be obtained. In case both the quotes are available, average of the two will be taken for evaluation. However, in case only one quote either from M/s Balmer Lawrie or M/s Shipping Corp. of India is available then the same shall be considered for evaluation purpose.” After opening of Techno-commercial bids, offers of foreign vendors will be evaluated as per above clause.

Viii Loading of Road Transpot from Kandla Port to NFL Vijaipur site ( For Foreign Bidders):

Offer will be loaded @ 1.00% of FOB value on account of transportation of equipment

from Kandla Port to NFL Vijaipur Site.

For Chief Manager – Materials

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ANNEXURE-C SPECIFIC CONFIRMATION BY VENDOR

Note: Please submit this ANNEXURE duly filled, signed and stamped along with your Unpriced Techno-Commercial Bid

1. Complete Technical Specifications of offered items provided in the Part-I (i.e. Unpriced Techno-Commercial)

Indicated

2. a) Prices quoted are on F.O.R. NFL Vijaipur basis giving price break up as per Proforma for Price Bid (Annexure-A) b) Prices quoted are on FOB _______________ Seaport basis indicating Port of Embarkation as per Proforma for Price Bid (Annexure-A)

Yes.

3. Confirmed acceptance to supply the RG Boiler under Third Party Inspection of M/s. LRA / TUV / BV. Third Party Inspection Charges indicated separately in the Price Bid.

Yes

4. EMD of Rs. 1,00,000/- submitted as per Clause No. 3.00 Yes 5. Tender Cost of Rs. 1,150/- (Rupees One Thousand One Hundred Fifty

Only) as per Clause No.2.36. Yes

6. Furnishing of Security Deposit-cum-Performance Guarantee @10% of Order Value within 30 days of receipt of Purchase Order as per NIT Clause No. 4.00

Agreed

7. Acceptance of Liquidated Damages for Late Supply as per NIT Clause No. 12.00

Agreed

8. Delivery Period for supply of material from the date of receipt of PO Indicated 9. 1.For Supply Part:-

a) For Foreign Bidders:-Confirm acceptance of 100% payment through IRREVOCABLE LETTER OF CREDIT. Please note that in case you require CONFIRMED Irrevocable Letter of Credit, LC Confirmation Charges shall be borne by supplier. b) For Indigenous Bidders:-Confirm acceptance of 100% payment within 30 days of receipt and acceptance of material at site through RTGS 2.For Erection Part:- For Foreign & Indigenous Bidders: - Within 30 days of completion of job to NFL satisfaction and submission of invoice.

Agreed

10. Confirm validity of offer for 120 days from the date of opening Yes 11. A copy of UNPRICED FORMAT of Price Bid is enclosed with Techno-

Commercial Unpriced Bid (Part-I) Yes

12. Will guarantee the items as per NIT Clause No. 5.00 Yes

13. Attached relevant documentary evidence towards registration of the Company/Firm under MSMED Act 2006 and documentary evidence towards owning of the MSME by SC/ST Entrepreneur/s

Yes

14. The replacement of the boiler at NFL Vijaipur shall be done during the annual turnaround. The RG boiler replacement shall be completed in all respects within 25 (Twenty Five) days of the handover of the equipment to the vendor

Agreed

15. In the event of work is not completed according to the time schedule, the contractor shall have to pay Penalty to the NFL at the rates of 1 % of the total value of work for delay of every day or part thereof, subject to a ceiling of 10 % of the total value of the work.

Agreed

16. Accepted all the terms and conditions of our Tender Enquiry without any deviations and submitted a copy of the NIT duly signed in token of acceptance of terms and conditions

Yes.

Name of Signatory_________________________

(in capitals) Designation of Signatory:____________________

Name & Address of the firm._________________

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Annexure-D Bid security form

[Non-Judicial Stamp paper to be drawn in the name of Issuing Bank] Draft of Bank Guarantee for Bid Security Deposit

In consideration of National Fertilizers Limited (NFL), having its Registered Office at SCOPE Complex, Core-III, 7, Institutional Area, Lodhi Road, New Delhi-110 003 (hereinafter called as ‘NFL’ which expression shall unless repugnant to the subject or context includes its successors and assigns) having agreed to exempt ____________________________ (hereinafter called the, ‘the said tenderer(s)’ which expression shall unless repugnant to the subject or context includes his successors and assigns) from the demand under the terms and conditions of tender No ___________________ for ___________________ hereinafter called “the said tenderer’ of such Bid Security Deposit for the due fulfillment by the said tenderer(s) of the terms and conditions contained in the said tender _______________ for ____________ on production of Bank Guarantee for Rs. ___________ (Rupees ___________________ only). 1. We ___________________, the bank, hereinafter referred to as ‘the bank’ do hereby undertake to pay to NFL an amount not exceeding Rs.____________ (Rupees ____________________ only) against any loss or damage caused to or suffered by ‘NFL’ reason of any breach by the said tenderer(s) of any of the terms and conditions contained in the said tender (the decision of the company as to any such breach having been committed and loss suffered shall be binding on us). 2. We _________________, the bank do hereby undertake to pay the amounts due and payable under this guarantee without any demur merely or a demand from ‘NFL' stating that the amount claimed is due by way of loss or damage caused to or would cause to or suffered by ‘NFL’ by reason of any breach by the said tenderer(s) of any of the terms or conditions contained in the said tender or by reason of the said tenderer’s failure to keep the tender open. Any such demand made on the bank shall be conclusive as regards the amount due and payable by the bank under this guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs. ________________ (Rs _____________________only). 3. We ____________________, the bank, further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the finalisation of the said tender and that it shall continue to be enforceable till the said tender is finally decided and order placed on the successful tenderer and/ or till all the dues of NFL under/or by virtue of the said tender have been fully paid and its claims satisfied or discharged or till a duly authorised officer of NFL certified that the terms and conditions of the said tender have been fully and properly carried out by the said tenderer(s) and accordingly discharges the guarantee. Unless a demand or claim under this guarantee is made on us in writing on or before the _____________ to include three months claim over and above the period mentioned in the paragraph for the validity of the bank guarantee in the tender we shall be discharged from all liability under this guarantee thereafter. 4. We ______________________________, the bank, lastly undertake not to revoke this guarantee during its currency except with the previous consent of ‘NFL’ in writing. Dated ________________ day of ______________________2013 Corporate seal for Bank

35

Annexure-E

BANK GUARANTEE FOR SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE FORMAT

(To be prepared on Stamp paper issued in the name of Bank)

This BANK GUARANTEE No. _____________________________ made this day of

______________________ between _________________________________ a bank incorporated and having its registered office at _________________________ (hereinafter called BANK) which expression shall unless repugnant to the context or contrary to the meaning thereof include its successors and assigns on the one part and NATIONAL FERTILIZERS LIMITED, a Company registered in India under Companies Act, 1956 and having its registered office at Core - III, Scope Complex, 7, Institutional Area, Lodhi Road, New Delhi - 110 003, India to the context or contrary to the meaning thereof include its successors and assigns on the other part.

WHEREAS in pursuance to the agreement No. _______________ dated _________ (hereinafter called CONTRACT) entered into between National Fertilizers Limited (hereinafter called OWNER and ____________________________________ a Company incorporated in _______________________ (hereinafter called CONTRACTOR) which expression shall unless repugnant to the context or contrary to the meaning thereof include its successors and assigns, for supply of ________________________________________________________ as envisaged in the Contract, Contractor has to submit a SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE for Rs._________.

CONTRACTOR accordingly agrees to furnish the Bank Guarantee for Security Deposit-cum-Performance Guarantee as hereinafter contained towards fulfilment of all of its obligations under the contract. NOW THIS DEED WITNESSES AS FOLLOWS: 1. In pursuance of the Contract, the Bank hereby guarantees as a direct responsibility to OWNER that the BANK is holding the amount of Rs.__________________________________ at Owner's disposal and hereby promises and shall be bound to pay to OWNER, forthwith at Owner's written notice stating that the contractor has failed to fulfil its obligations under the contract for reasons for which contractor is liable and without any protest or demur and without recourse to contractor and without asking for any reasons as to whether the amount if lawfully asked for by Owner or not, the entire amount or the portion thereof as mentioned by Owner in the notice.

The decision of the Owner as to whether the terms and conditions of this BANK GUARANTEE FOR SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE have been observed or not shall be final and binding on the BANK. In any case, however the Bank's responsibility under this BANK GUARANTEE FOR SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE is limited to Rs. _____________________________. 2. This SECURITY DEPOSIT-CUM-PERFORMANCE BANK GUARANTEE shall be valid for an initial period of _______________________ months from the date of this Bank Guarantee No.___________________ dated ______________ given by the Bank to Owner become effective. Upon issuance of Commissioning / Erection / Completion certificate according to terms of contract on expiry of _________________ months after the issuance of the above mentioned certificate of commissioning / erection / completion certificate, the BANK GUARANTEE FOR SECURITY DEPOSIT-CUM-PERFORMANCE GUARANTEE shall become null and void.

36

3. This SECURITY DEPOSIT-CUM-PERFORMANCE BANK GUARANTEE shall be in addition to and shall not affect or be affected by any other security now or hereafter held by Owner on account of money hereby intended to secure and Owner at its discretion and without any further consent from the Bank, and without affecting its rights against the Bank, may compound with, give time or other indulgence to or make any other arrangement with Contractor and nothing done or omitted to be done by Owner in pursuance of any authority or permission contained in this guarantee, shall effect discharge of the liability of the Bank. 4. UNLESS PREVIOUSLY CANCELLED BY THE OWNER, this Security Deposit-cum-Performance Bank Guarantee will remain in force initially up to __________________ months from the effective date of Bank Guarantee No. ________________ dated ____________ given by the Bank to the Owner and subject to provisions of paragraph 2 above will stand automatically cancelled on the expiry of the said period. Unless demand or claim under this Bank Guarantee is made on Bank in writing within three months from the date of expiry of this Bank Guarantee, all the rights of Owner against the Bank shall be forfeited and Bank shall be relieved and discharged from all the liabilities hereunder. 5. Any notice by way of request, demand or otherwise hereunder may be sent by post to the Bank, addressed as aforesaid, and if sent by post, it shall be deemed to have been given at the time when it would be delivered in due course of post, and in proving such notice, when given by post, it shall be sufficient to prove that the envelope containing the notice was posted and a certificate, signed by an officer of the owners, to the effect that the envelope was so posted, shall be conclusive. 6. This SECURITY DEPOSIT-CUM-PERFORMANCE BANK GUARANTEE is to be returned to the Bank after its expiry in terms of Paragraph 4 above. 7. The Bank declares that it has the power to issue this guarantee and the undersigned have full power to do so. Dated _______________ this __________________ day of _____________. (Indicate the name of the Bank with stamp)