Proportion of households withaccess to sanitary toilet facilities

National Conference on CBMS

September 23-24, 2004Dusit Hotel NikkoMakati City, Philippines

Session 6Best Practices and Lessons learned in Human

and Financial Resource Mobilization for CBMS

The Case of MunicipalityThe Case of Municipalityof Laboof Labo

By Mr. Jose Ramon LagatuzPlanning Officer and Municipal CBMS Coordinator

Municipal Government of Labo, Camarines Norte

This conference is organized by the CBMS Network Coordinating Team of the Angelo King Institute for Economic and Business Studieswith the aid of a grant from International Development Research Centre (IDRC), Ottawa, Canada.

THE HUMAN AND FINANCIAL RESOURCES IN CBMS IMPLEMENTATION

& ADVOCACY /INFO-DISSEMINATION in the Local Government Unit of Labo, Camarines Norte

By: Jose Ramon B. Lagatuz Planning Officer and Municipal CBMS Coordinator

I – GREETINGS! II - Introduction:

Considering the broadness of the mandatory functions of the Municipal Planning and

Development Office, there are only 5 employees -- including the Municipal Planning and

Development Coordinator and 1 job order employee -- under this office to undertake the various

national, provincial and municipal programs. However, despite our limited human and financial

resources, and having realized the importance of the CBMS data and its uses, our office had

spearheaded the various activities of the CBMS implementation in the municipality.

Template No.1 THE HUMAN AND FINANCIAL RESOURCES IN CBMS IMPLEMENTATION AND

ADVOCACY/INFO-DISSEMINATION.

The human and financial requirements for the 2003 CBMS project in Labo, Camarines

Norte are the most critical factors of the CBMS implementation. Being assigned to the challenging

task as Municipal CBMS Coordinator, I had to maximize our available resources in order to keep

up on activity schedules. We would like to thank our Local Chief Executive, Mayor Winifredo B.

Oco, the Sangguniang Bayan of Labo and the CBMS-Technical Working Group for giving all out

support for this project. Indeed, our efforts were fruitful as the CBMS is very useful as a

management tool for LOCAL GOVERNANCE.

Template No. 2

THE HUMAN RESOURCES

The LGU-Labo, province of Camarines Norte will share today some strategies that we have

adopted in mobilizing the human resources in our municipality.

Template No. 3

THE MEMORANDUM OF AGREEMENT

After a series of consultation with members of the Municipal Development Council, the

Sangguniang Bayan made a resolution authorizing Mayor Winifredo B. Oco to sign into a

memorandum of agreement with MIMAP-CBMS Network Coordinating Team represented by its

Network Leader, Dr. Celia M. Reyes.

Template No. 4

THE LOCAL CHIEF EXECUTIVE ISSUED AN EXECUTIVE ORDER # 04-2003

After the MOA had been agreed upon, Mayor Oco issued the Executive Order # 04-2003

“Directing the Institutionalization of the CBMS under the MIMAP-CBMS project in Labo,

Camarines Norte, elaborating the coverage, functions and responsibilities of each level from purok

to municipal and expected output and its used thereof.

Template No. 5

THE LOCAL CHIEF EXECUTIVE ISSUED A MEMO.CIRCULAR # 23-2003

Mayor Oco also signed a Memorandum Circular # 023-2003 creating the CBMS Technical

Working Group and its working committees for the implementation of CBMS. The members of the

TWG are comprised by different personnel from different offices in the municipality. They were

assigned the tasks of district supervisors who monitor the CBMS data collection at the barangay

level.

Template No. 6

THE CBMS TECHNICAL WORKING GROUP

The CBMS-TWG has the following functions:

1. Monitor weekly the progress of the CBMS data collection.

2. Assist the barangay CBMS team leader in resolving the problem encountered.

3. Always remind enumerators about the importance of barangay spot map during the field data

collection.

4. Cross-check the entries in the questionnaires weekly.

5. Submit the result of the survey weekly to the municipal level.

6. Other administrative functions such as reproduction of forms and provision of supplies and

materials during trainings.

Template No. 7

THE CBMS ENUMERATORS

There were 223 enumerators representing all 52 barangays of Labo. The number of CBMS

enumerators per barangay varies with the number of households in a particular barangay. There

were 7 barangays with more than 500 households wherein there were 5 to 8 enumerators. 3

barangays have 400 to 499 households, of which 3 to 4 enumerators were assigned. 11 barangays

with 300 to 399 households were assigned 3 enumerators each. 14 barangays with 200 to 299

households were allocated 2 to 3 enumerators. Lastly, 17 barangays with less than 200 households

were given 2 enumerators each.

Template No.8

COMPOSITION OF CBMS ENUMERATORS

Who were the CBMS enumerators?

The enumerators who were tapped to do the survey were barangay officials and resident

volunteers from the barangays since they are more familiar with their own barangay and its

residents. They were Barangay Councilors, Secretary, SK members, barangay and key leaders in

the community like health workers, nutrition scholars, day care workers, purok officials. 24

percent of the enumerators were barangay health workers.

We also tapped 40 beneficiaries of the Special Program for the Employment of Students or

SPES. It is timely that they were involved in the CBMS implementation because the SPES

program is an annual program implemented during the months of April and May which coincided

with the data collection and processing activities of the CBMS.

Barangay Nutrition Scholars and Councilors (Kagawad) comprised 17 percents each. 8

percent of the enumerators were Barangay Secretaries. Sangguniang Kabataan (SK) officials and

community volunteers have 12 enumerators each. There were also day care workers and purok

officials with 10 and 3 enumerators, respectively.

Template No. 9

TRAINING ON DATA COLLECTION

There were two batches of trainings for data collection. 138 participants attended the first

batch of training on March 24-26,2003 while 164 enumerators attended the second batch of

training on March 27-29,2003.

Template No. 10

CBMS DATA COLLECTION STRATEGIES

We have adopted different strategies which we believe would help a lot in speeding up the

CBMS data collection.

1. An open letter signed by the Mayor had been given to every household by enumerators in

every barangay soliciting cooperation of interviewees among households.

2. Issuance of Identification Cards (IDs) signed by Mayor Oco and Dr. Celia Reyes were

provided to CBMS enumerators.

3. Dividing the 52 barangays into 8 Districts and assigning a member of the Labo CBMS-

TWG in each district to oversee and monitor the progress of data collection.

(Data Collection was completed in 1 month March 28-April 30).

Template No. 11

THE CBMS DATA PROCESSORS ( Manual Data Processing)

LGU-Labo had adopted both manual and computerized processing of CBMS data. The

manual data processing was crucial in order to come up with preliminary data for the 14 CBMS

core set of indicators. There are at least 2 data processors from each barangay composed of

barangay volunteers and 1 SPES beneficiary. 140 processors from 50 barangays underwent 2-day

training on data processing of completed questionnaires on May 8-9, 2003.

Template No. 12 THE CBMS DATA PROCESSORS ( Computerized Data Processing)

Last April 23-26, 2003, 5 members of the CBMS-TWG were trained to be trainers on

computerized data processing using excel software in encoding and processing of data and the

CBMS-NRDB in digitizing and creation of indicator maps.

These trainers together with the CBMS Coordinating Team were able to train the remaining

2 barangays who opted for immediate computerized processing since they have computers in their

respective barangays.

Template No. 13

THE CBMS DATA PROCESSORS ( Computerized Data Processing)

The office of the MPDC had also utilized thirty (30) practicum students in data processing.

Their tasks included:

• Re-checking the result of the manual data processing submitted by the barangay.

• Encoding of accomplished questionnaires.

• Digitizing map.

• And other related statistical works.

Note: There were 3-5 practicum students assigned in the office of MPDC every three months

from 2003-2004 totaling to 30 practicum students.

Template No. 14

THE CBMS DATA USERS ( At the barangay Level)

Validation: The processed data were validated by the staff of the MPDC and the members of the

CBMS-TWG in all barangays of the municipality. Maps and summarized tables were used to

present the data and the participants from the barangay validated whether the results show the true

situation of their barangay. Explanations for such conditions were discussed and interventions

were suggested to address the identified problems.

Barangay SEPs: A write shop was organized as the last training conducted by the CBMS

Network Coordinating Team. It was a two-day training utilizing the validated CBMS data in

drafting their first barangay socioeconomic profiles. The training was held last Sept. 29-30, 2003

participated in by 3 persons per barangay. The draft SEPS also included the major problems

identified in the barangay, alternative courses of action, notes on development planning and

existing projects and programs.

Note: Practicum students were also tapped to encode draft the barangay SEPs made by brgys.

Template No. 15

THE FINANCIAL RESOURCES

And now, we would like to share with you the financial details of the CBMS

implementation in our municipality. There was a series of consultations with the Municipal Budget

Officer and the Sangguniang Bayan Committee on Finance Budget and Appropriations. A total of

P263,824.00 had been allocated to the CBMS implementation in the municipality.

Template No. 16

SUMMARY OF ACTUAL EXPENSES DURING THE 1ST ROUND OF CBMS

IMPLEMENTATION

Here is the summary of actual expenses incurred during the first round of CBMS

implementation. The costs incurred for the CBMS were shared by the municipality and the

barangays for a total of P 431,523.34 or 27.18 PER HOUSEHOLD.

Municipal Counterpart (Average=P4,245.64/brgy. )

Training On Data Collection and Processing …………….P 155,020.00*

Validation Exercises ………………………………………. 2,168.00

Reproduction of Forms (questionnaire/manuals)…………..61,985.34

Traveling Expenses………………………………………….1,600.00

Sub-Total……………... P220,773.34

Barangay Counterpart (Average.=P4,052.88 /brgy.)

Allowance for enumerators (P10.00/hh) ………...P 158,750.00

Training on Drafting SEP (P1,000.00/brgy)………….....52,000.00*

Sub-Total………….…. 210,750.00

GRAND TOTAL …. P 431,523.34 or P27.18 per household

* Note: Cost of subsequent implementation of CBMS will be approximately P 224,503.34 or P14.14 per household

assuming the same enumerators will be tapped for the next round of survey.

Template No. 17

MAKING USE OF AVAILABLE RESOURCES

• There was no allocation for a computer to process and encode the CBMS data. However,

we had utilized existing computers available in different offices in the municipality. Aside

from 3 computers in the MPDC office, we utilized 1 computer in the budget office, 1 in

agriculture office, 1 in MSWD office and 1 in mayor’s office totaling to 7 computers. We

also utilized 3 computers in the barangays namely in Brgy. San Francisco, Brgy.

Gumamela and Brgy. Tulay na Lupa.

• We also utilized graduating practicum students to encode data from CBMS questionnaires

during their available days, mostly Saturdays and Sundays.

• We also assigned two (2) computer technicians who were responsible for trouble-shooting

and maintenance of computers

Template No. 18 & 19

ADVOCACY AND INFOR-DISSEMINATION OF CBMS IN THE LOCAL LEVEL

The LGU-Labo, Camarines Norte used five (5) major strategies to reach and regularly

update the stakeholders in CBMS institutionalization.

1. Appearances/presentation of CBMS in the Municipal Development Council (MDC meeting).

2. Consultation/Lobbying with the LCE and Legislative Body during its committee meetings.

3. Appearance and interview at local community radio (DWLB-FM 89.7 Mega Hertz) located at

the 3rd floor of the Municipal Bldg.

4. Regular updates of CBMS activities in “BALITANGLAW”, a local publication of the LGU.

5. Info-Dissemination during the regular information service – caravan to 52 barangays, a year-

round activity of the LGU-Labo.

Template No. 20

CAPACITY-BUILDING IN LOCAL GOVERNANCE

• As the pioneer municipality in the province to implement CBMS, the Labo CBMS-TWG had been invited by other municipalities to share their experiences in the CBMS implementation.

• Some members in Labo CBMS-TWG had also been invited as resource speakers in other municipalities during their trainings on CBMS data collection and processing (Sta.Elena, San Vicente, Talisay and San Lorenzo).

• The Barangay Captain of Brgy. Kalamunding was also invited to share their CBMS experience in the seminar on Participatory Local Governance hosted by the Social Development Research Center of De La Salle University last Dec. 3, 2003.

• Mayor Winifredo B. Oco was also invited to share his experience as a policy-maker in using CBMS as a tool for governance in the Poverty & Economic Policy (PEP) conference in Dakar, Senegal, last June 16-20,2004.

• The final CBMS results were presented in the Participatory Planning Workshop for the formulation of MTMDP & ELA CY 2005-2010.

• The CBMS data was also used by other accredited NGOs ,POs in the municipality as reference materials for their respective project proposal making.

Template No. 21

HAVE A NICE DAY …..THAT’S ALL AND THANK YOU!

Actual CBMS Enumerators and Household Surveyed by

Barangay

Barangays Actual HH Surveyed

Actual CBMS Enumerators

Barangays Actual HH Surveyed

Actual CBMS Enumerators

1. Anahaw 497 5 27. Fundado 340 6 2. Gumamela 335 4 28. Guinacutan 189 4 3. Kalamunding 254 5 29. Guisican 244 4 4. Pinya 303 6 30. Iberica 328 5 5. San Francisco 122 4 31. Lugui 490 5 6. Anameam 193 3 32. Mabilo 1 237 4 7. Awitan 109 4 33. Mabilo 2 183 4 8. Baay 310 4 34. Macogon 381 4 9. Bagacay 205 3 35. Mahawan-hawan 136 4 10. B.Silang 1 558 5 36. Mal. Basud 242 5 11.B.Silang 2 274 3 37. Malasugui 583 5 12.B.Silang 3 118 3 38. Malatap 326 3 13.Bakiad 248 6 39. Malaya 150 3 14.Bautista 426 5 40. Malibago 179 3 15.Bayabas 275 4 41. Maot 76 3 16. Bayan-bayan 97 4 42. Masalong 398 5 17.Benit 108 3 43. Matanlang 105 3 18.Bulhao 305 4 44. Napaod 183 4 19.Cabatuhan 301 4 45. Pag-asa 246 3 20.Cabusay 284 3 46. Pang-pang 140 4 21.Calabasa 273 4 47. San Antonio 228 2 22.Canapwan 352 4 48. Sta. Cruz 158 3 23.Daguit 627 6 49. Submakin 123 3 24.Dalas 294 8 50. Talobatib 599 5 25.Dumagmang 223 4 51. Tigbinan 542 6 26.Exciban 547 8 52. Tulay na Lupa 1,021 7 Total 15,875 223