My MTA Portal: How to apply for a job online · PDF fileMy MTA Portal: How to apply for a job...

1 | P a g e My MTA Portal: Applying for a job online job aid

My MTA Portal: How to apply for a job online

Disclaimer: Screenshots in this document include employee data for illustrative purposes only. All

sensitive data has been altered to protect employee privacy.

Description The MTA Business Service Center processes job applications for MTA Headquarters, (including the BSC and MTA Police,) Long Island Rail Road, Long Island Bus, Metro-North Railroad, and Capital Construction. The BSC accepts only online job applications.

Table of Contents

Contents

TABLE OF CONTENTS………………………………………………………………1

Accessing My Job Search………………………………………………………………………………….2 Signing into My MTA Portal Staring the search process

Using filters to find the job you want…………………………………………………..…………..4 How to stop and restart your application…………………………………………………….…….9

Applying for a job, introduction………………………………………………….…………………...12 Steps in the process……………………………………………………………………………………….14 Step 1: Agreement to terms…………………………………………………………….…………….15 Step 2: Submitting your resume………..…………………………………………….…………….16 Step 3: Answering the application questionnaire…………………………………..……...19 Step 4: Adding employment history……………………………….…..………………………….20 Step 5: Adding post-secondary education………………..……………….…………………...25 Step 6: Skills and qualifications……………………………………………….………………….....29 Step 7: Job preferences…………………………………………………………….…………………...30 Step 8: Job referral……………………………………………….…………………………………..…...31 Step 9: Review and submit………………………………………………………..…………………...32 Step 10: Confirmation……………………………………………….…………………………………...33


I. Accessing My Job Search.

Navigation:

1. From the My MTA Portal colored ribbon, click on My Job Search: a detailed menu will appear

offering you two options, Careers, and NYCT & B&T Exams. Then click on Careers.

Click on My Job Search

Click on Careers.


2. After clicking on Careers You will be taken to a new page called Job Search. Here you can

see a listing of all the current jobs posted across MTA. The listings will be ordered

according to the most recent job posting on top, and the least recent at the end of the

postings.

The most recent job posting will

be at the top of the page: the

last job posting will be on the

last page.


II. Using filters to find the job you want

3. On the left hand side of the page, you can filter your job search by clicking on key criteria,

Business Unit, Department, Location, Job Family, Job Function, or Job Posted In (year).

For example, if you click on Metro-North Railroad, it will yield all the Metro-North Railroad

jobs and no other agency jobs.

Use the left hand categories in

blue as key words to filter which

jobs you see, such as Business

Unit, Metro-North Railroad.


4. You can look at further detail of the job listings available by clicking on More in any of the

listed categories on the left side of the page. Click on Less, and the page will return to the

earlier example of your Metro-North job listings.

After clicking on More at the

bottom of the Department

listings, we can see all the

Departments with job

postings. Click on Less to see

fewer postings in the side

bar.


5. From this page, you can add additional filters such as Location, and Department. In this

exercise we choose Location: Westchester County. As a result, eight positions are

displayed.

After clicking on

Westchester as a

filter, we can see all

the jobs at Metro-

North Railroad in

Westchester


6. To take off one filter (seen in the middle of the page, top), simply click on the X next to that

value. In this example, we click on the X next to Westchester County, which brings us back

to all Metro-North Railroad jobs. We can then click on Clear All Filters, to get back to all job

listings.

To get rid of a filter, just click on

the X next to the filter on the top

of the page. Or click on Clear All

Filters.


7. Now you are back at all MTA job listings. If you want to look for a position under the type of

job, you can click on More under the heading Department. This will yield a list of types of jobs

and the number that are available.

To find a job by the type of

position, click on

Department.

Note: When performing any steps in the job search process do NOT click on the BACK

arrow on the NAV bar. While searching the job listings, to get back to the main page, just clear

the filter at the top of the page by clicking on the X next to the category or categories you chose.

This will take you back to the main job listing page. Or click on Clear All Filters.


III. How to Stop and Restart Your Application

8. During the application process, if you have to stop your application and return at another time,

or experience an error during the process, you can return to your unfinished application at any

time. Just make sure you click on SAVE DRAFT in between steps. You can get back to the

main job page by clicking on My Job Search in the My Portal ribbon, then clicking on

Careers, leading you to the Job Search page.

If you have to stop the

application process at any

time, Save first, then come

back in through the My

MTA Portal by clicking on

My Job Search and

Careers.

9. When you get back to the main job search page, use the lower or upper navigation bar and

click on My Activities to bring up your in-process application. You will also be able to bring up

any other work you have done in job searches, including completed applications.

To locate your

incomplete job

applications click

on My Activities in

the upper or lower

navigation bar


10. This will bring up a summary of your submitted and incomplete applications. From this page

you can click on the title of the job that you left unfinished and restart the process. You will be

automatically taken to the last unfinished step in that process.

To get back into an

unfinished job application,

just click on the title of the

job application that you did

not complete


11. In our example, we click on the job name listed on the bottom of My Activities page, where it

shows that the application has not been submitted yet. Clicking on the job name Assistant

Director Financial Planning & Analysis, brings you back to the step you need to complete

next.

After you click on the

unfinished job application

title, the latest step you

needed to complete will

come up. In our example,

submitting a resume.


IV. Applying for a job

(9). Now you’re ready to apply for a job. For this example, from our Job Search we decide to

choose Budget under Department and two jobs come up. We decide to apply for the position of

Assistant Director of Financial Planning & Analysis by clicking on the listing.

To start the application,

click on the job you are

interested in.


12. A job detail page will come up. After carefully reading the responsibilities and requirements

of the position, to apply for the job click on Apply. (You can also Email to Friend, or Refer a

Friend from this page.)

Carefully read the job

requirements of the job

before you start your

application.

When you are ready

to start, click on

Apply.

You can also email a

friend from this

page


13. Depending on the level and type of job you are applying for, as well as how much information

you have previously added in My MTA Portal (under the ribbon category My Talent

Management, sub-category, My Person Profile), the number of steps required to complete

the job application process can range from six steps to more than nine. The two screen

shots below detail first the first six (6) steps in the job application navigation process, (1) Start,

(2) Resume, (3) Application Questionnaire, (4) Add Employment History, (5) Post-

Secondary Education, and (6)Skills. By clicking on the right hand arrow, you will be able to

see the remaining steps in the job application steps.

The top bar shows the

first six steps of the

application process,

with a highlight for

where you are in the

process.

Click on the

arrow to see the

remainder of

steps to be

completed.

14. Below are the remaining three steps in the application process for this job example, (7)

Preferences, (8) Referrals, and (9) Review/ Submit. Keep in mind that during the

application process you can always save your progress, and return to your application at any

time. However, that means you must click on Save in between steps.


STEP 1: Application agreement page

15. The job you are applying for will be listed at the top. Read the agreement carefully, then scroll

down and click on the box that states, I have read and agree to the above terms and

agreements. Then click on the button on the bottom of the page that reads Next.

Click on the box to show

that you have read the

terms and agreements. Then click on

Next.


STEP 2: Submitting your resume

16. Here you can attach a new resume or use an existing resume. Click on the box that reflects

your choice. You can also choose Use Different Resume, if you already have one in the

system. For the purpose of this exercise, we are going to use Attach Resume.

Here you can attach a

new resume or use an

existing resume from a

previous job application


17. A new dialogue box will come up allowing you to choose a resume from your files. Click on

Choose File. Locate your file and click on Upload. To cancel, click on Cancel. You will only

be able to upload files with the following extensions, .doc, .docx, .txt, .pdf, .rtf, and Google

Star Office documents. The size must be no more than 500 kbs.

18. A new window will come up showing the resume you have chosen to attach. At this point and

throughout the job application process, you can click on Save Draft, which allows you to come

back to the task later. You will receive the message, “Your in-progress application has been

saved but not submitted.” Click on Ok.

19. You will be taken back to the resume page where it will show the resume you have uploaded.

Then click on Next. If however at this step you decide you want to use a different resume you


can click on Use Different Resume. If you are happy with your choice, click on Next, and you

will be taken to step 3 in the process.

Here you can see the

resume you have

attached. At this time

or any time during the

process before

submission you can

change your resume.


STEP 3: Answering a Questionnaire (optional depending on job)

20. In this specific job application example, there is a questionnaire that you will need to answer

prior to proceeding. (Note: not all applications have questionnaires, and in many cases you will

not be asked to answer a questionnaire.) If however, your application requires a questionnaire,

you must answer all of the questions. Then click on Next.

Not everyone will have

to fill out a

questionnaire: it

usually depends upon

the position you are

applying for.

But if your application

does have a

questionnaire, you

have to answer all the

questions.

STEP 4: Adding Employment History (optional with resume)

My MTA Portal: Applying for a job online job aid

21. In the next step you will add your employment history. This step is optional if you have

already attached a resume, but adding the additional information can’t hurt your application,

and could actually help it. Start by clicking on the button Add Work Experience.

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22. This will take you to the Add Work Experience detail page. First select the Start date of the

position you are entering on this page by clicking on the small calendar icon. Then press

Enter on your key pad. Then select an End Date.

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23. (a) Add in the details for all of the lines requested (starred boxes are required). (b) When you

are done, click on Save, Save and Add Another, or Cancel. (c) To add more work

experience, click on Save and Add Another. For this exercise, we are adding another work

experience. (d) After you have finished entering in the details, click on save.

Add in the details of your last held

position. Required fields are Start

and End dates, Employer, and

Ending Job Title,

Click on Save and Add Another if

you have another position to add

to your employment history.

22 | P a g e


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Favorites ""

8 Main Menu ""

Portal

Careers To add another work

experience,follow the same

steps as above,then click on

Save.

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My MTA

Add Work Experience

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End Date 09/0112011 h

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Supervisor [email protected]

Supervisor Phone 202/666-6666

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managers based on job levels, and nee<ls Performe<l analysis for greatest training needs for operation based on current

employee structure and future goals

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mailto:[email protected]

mailto:[email protected]


24. After clicking on Save, you will come to an Employment History summary page which will list

the titles of your previous work experience, and the start and end dates. Here you can edit

or delete your entries, or add additional work experience. You can Save as Draft,

(recommended), or click on Next.

A summary of your job

experience will come up. Click on

Save as Draft. Then click on Next.


STEP 5: Adding Post-Secondary Education

25. Here you can add, edit or delete any post-secondary educational degrees you have

acquired. For this exercise, we will click on Add Degrees. (If you have previously entered in

information into the system, under the ribbon header My Talent Management, sub-category

My Personal Profile, it will appear here.)

Build your educational degree

database by adding post-

secondary education here.


26. This will bring you up to the Degrees Detail page.

Add in your degree,

country, state, school

code, description,

major description and

minor code and

description as well as

year you graduated

here.


27. In this example, we chose BA in the degrees category, USA for country, and in the school

look-up code we chose Baruch College in New York. Also input your major, and the year

acquired. You can add a minor area of study if it is relevant. Once you have completed the

information on the page, click on Save.


28. After you Save you will be taken back to the Post-Secondary Education summary page.

Here you can add, edit or delete your previous entries. If you are ready to go on to the next

step, click Save as Draft.

After you have

reviewed a summary

of your post-secondary

education, click on

Save as Draft.

29. Then click on Ok, then click on Next.


STEP 6: Skills and Qualifications (optional for some)

30. This step will appear only if the employee’s skills have been previously added under the

ribbon header, My Talent Management, sub-category My Person Profile. If you have NOT

previously added qualifications under My Person Profile, this step should not appear. You

can add honors and awards, licenses and certifications, and professional memberships,

by clicking on the appropriate box and adding a PDF of the required information. When you

are finished, click on Next.


STEP 7: Job Preferences (optional for some)

31. This step will appear only if the employee’s preferences have been previously added under

the ribbon header, My Talent Management, sub-category My Person Profile. Because of the

entries in My Person Profile, a questionnaire regarding your preferred working environment

comes up. Fill in the answers and click on Next.


STEP 8: Job Referral

32. This will take you to the next step, adding your referral. Here you can indicate how you

learned about the job, and the specific referral source. Choose from the drop down menu.

33. For this exercise, we chose a referral from the MTA, Office of the Inspector General, with the

name of Marcia Butterfly. Then click on Next.


STEP 9: Review and Submit Your Application

34. This will take you to the Review/Submit page of your application. Here you can edit any

previous information you have added. If all of the information is correct, click on Submit

Application.


STEP 10: Confirmation of your Application

35. CONGRATULATIONS! This confirmation will detail the job you applied for, the job ID, the

location, the job posting date and the application date. Here you can view your

submitted application, return to job search or go back to the BSC sign in by clicking on

Home on the page’s top navigation.

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