MVNU Compliance Areasnzr.mvnu.edu/Reporting Schedule.docx · Web viewMVNU Compliance Reporting...

MASTER DOCUMENTMVNU Compliance Reporting Schedule by Divisional Areas of Responsibility for 2009-2010

Administrative Area

Title of Requirement

Definitions/Regulations MVNU ContactInformation

Oversight Agency/ Organiz.

When the Report is

Due

Date Filed orUpdated

StoredLocation

Academic Affairs/ Provost

Academic SupportADA and Section 504 of the Rehabilitation Act of 1973 Requirements

MVNU meets the requirements of Section 504 of the Rehabilitation Act of 1973 and in the applicable provisions of the Americans with Disabilities Act of 1990. The Disability Services Coordinator, housed within the office of Academic Support, serves as the campus contact for any disability related needs that students may have.http://www.mvnu.edu/academics/services/dservices.asp

Mr. David Leedy, MRC, MBA, LPC, Disability Services

CoordinatorX-4548

Federal Government

Spring2004

MVNU Website

Faculty GovernanceFaculty Handbook

Mount Vernon Nazarene University’s official faculty governance document:http://nzr.mvnu.edu/dept/acad_affairs/facultyhandbook/Part%202.pdf

Dr. Henry Spaulding,

VPAAX-4201

MVNU Sexual Harassment Policy in the

Faculty Handbook:

Part 2: p. 43 Sect. 2.12.8

MVNU Website

http://nzr.mvnu.edu/

dept/acad_affairs/facultyhandbo

ok/Part%202.pdf

Federal Grants

Revised on 3-5-10 1

http://nzr.mvnu.edu/dept/acad_affairs/facultyhandbook/Part%202.pdf





http://www.mvnu.edu/academics/services/dservices.asp

http://www.mvnu.edu/academics/services/dservices.asp


Administrative Area




When the Report is

Due


StoredLocation

AOR (Authorized Organization Representative)

MVNU must register an Authorized Organization Representative (AOR) in order to compete for federal grants.

Once the CCR (Central Contractor Registration) is complete http://www.grants.gov/applicants/organization_registration.jsp MVNU is finished registering, but then must register with Grants.gov to establish an AOR, individual authorized to submit grant applications for the institution.

http://www07.grants.gov/applicants/applicants.jsp

An AOR that plans to submit a grant application using Grants.gov is required to register with the Credential Provider to create their username and password, register this new username and password at Grants.gov to begin to set-up their AOR profile, and complete the registration by receiving approval from their organization’s POC (Point of Contact). The organization’s POC can also be the AOR.

Primary AOR Contact:

Mr. Jeff Spear,VP Finance

Primary CCR:Mrs. Shirley

ClapperX-4417

U. S. Government

When a grant is filed.

AOR files.

Institutional Effectiveness

Institutional Research

Revised on 3-5-10 2

http://www07.grants.gov/applicants/applicants.jsp

http://www.grants.gov/applicants/organization_registration.jsp

http://www.grants.gov/applicants/organization_registration.jsp


Administrative Area




When the Report is

Due


StoredLocation

Consumer information and/or other reports to students and others

Federal Disclosure Requirements of the Student-Right-To-Know Act include:

University Catalog General information about the school Accreditation information Academic program information Financial aid information Cost of attendance Graduation & transfer rates Athletic program participation and financial

support (Equity in Athletics Disclosure Act) Drug and alcohol abuse prevention Crime Statistics (Cleary Campus Security Act Family Educational Rights and Privacy Act Facilities and services for disabled students Transfer of Credit policy Withdrawal and refund policies Electronic file sharing policy Contact information

A school must annually provide a NOTICE directly (one-on-one distribution) to all enrolled students and employees describing the availability of the consumer information listed above. The notice must contain a brief description of the various disclosures and how to obtain the full disclosures. If a disclosure is posted to a website, the notice must provide the exact electronic address and provide a statement that paper copies are available. http://mvnu.edu/policies/srk.asp

Dr. Margie Bennett, Dir. Institutional Research & University

Compliance OfficerX-4121

Students and employees must be notified at the

beginning of each term.

A personal email message with the Consumer

Information (with active links) was sent to all Traditional and AGS

students, all Traditional and AGS faculty and

Adjuncts, and all staff on 10/23/09.

Registrar is available

during normal operating

hours to help persons

obtain print copies of consumer

information.

K: Read-only/ Institutional

Policies/Student-Right-to-Know/SKR links 6-09

Revised on 3-5-10 3

http://mvnu.edu/policies/srk.asp


Administrative Area




When the Report is

Due


StoredLocation

IPEDS Integrated Post-secondary Educational Data Systems (IPEDS) requires online data submission three times annually by any institution that receives federal financial aid. (The table below outlines the various reports required during the three reporting periods.)



Department of Education

NCES

Oct/Jan/AprSee Table below for

submission dates.

Filed in Institutional Research

Office

External Surveys and Reports

A number of government and non-government data reports/survey requirements are due annually. (A list is provided with submission dates in the table below.)

Dr. Margie Bennett, , Dir. Institutional Research & University


Government and Non-

Government Agencies/

Organizations

*See listing in document: External Surveys 2009-10

at the end of this table.

K:IPEDS Employee

Read-Only/Institutional Reporting/Reporting Schedule

Revised on 3-5-10 4


Administrative Area




When the Report is

Due


StoredLocation

LibraryCopyright Notice Of Policy and Inquiry

MVNU requires all users of campus Internet services to comply with all state and federal laws including copyright laws. The students, faculty and staff at MVNU have access to the fundamentals of copyright law and MVNU’s guidelines for educational use of copyright materials at MVNU’s Copyright Statement andthe U.S. Copyright Office’s Home Page

Allegations of copyright infringement by MVNU users that comply with the Digital Millennium Copyright Act, Title II, Section 512(c) (3) will be investigated. All valid notifications of claimed infringement received by MVNU will be investigated for immediate action. If MVNU determines that any users have infringed copyrights of others on a repeat basis, the offending user’s access to online services may be terminated. MVNU reserves the right to choose how to address or respond to any allegation of copyright infringement received including, without limitation, the choice of any defense under applicable law.

Notification of Claimed Infringement Under the Digital Millennium Copyright Act: If any owners of copyrights believe MVNU’s users are infringing copyright protected work, they may send a notice to MVNU’s designated agent, Tim Myatt, Director of Information Technology Services

Notification of claimed infringement must contain the information required by and otherwise comply with the Digital Millennium Copyright Act, Title II, Section 512(c)

Tim Myatt,Director of Information Technology Services,

Mount Vernon Nazarene University

800 Martinsburg

RoadMount Vernon,

OH 43050(740) 392-6868

ext. [email protected]

du

Policy available on

K: 0 Employee

Read-Only/Institutional

Policies

Revised on 3-5-10 5

mailto:[email protected]

mailto:[email protected]

http://www.copyright.gov/

http://library.mvnu.edu/screens/copyrightpolicy_mvnu.html


Administrative Area




When the Report is

Due


StoredLocation

MarketingCreative Services

License Agreements(internally monitored)

Mount Vernon Nazarene University owns all rights and title in interest to the name Mount Vernon Nazarene University and/or abbreviations thereof such as MVNU, or any other name in which such abbreviations are a part. Example: Cougars, “Naz”, and all designs, trademarks, service marks, and logo graphics and/or symbols associated with the University. Under this license agreement, MVNU's licensed vendors shall submit any material displaying University designs, trademarks, service marks, and logo graphics and/or symbols associated with the University to the University for approval prior to use for any purpose.

Mr. Doug Banbury, Exec.

Director of Marketing,MVNU 800

Martinsburg Rd Mount Vernon,

Oh [email protected]

X 4302

MVNU When business with new vendor begins

Creative Services Director Office

Mrs. Tricia BowlesX-4345

Photo Releases The University obtains permission to use photos and videos of students and other individuals for publications and marketing materials as appropriate. (The Adult Model Release form may be found at: K: 0 Employee Shared Creative Services, forms.)

Mrs. Tricia BowlesX-4345

MVNU Policy Reviewed periodically

Creative Services Director OfficeK: 0

Employee Shared/Creative Services,

forms

Revised on 3-5-10 6


Administrative Area




When the Report is

Due


StoredLocation

Trademark Notice of Policy

and Inquiry

Policy on Using MVNU Logos, Trademarks and Licensed Graphics, and Web TemplatesAll standard graphics, photographs, and text of the MVNU Home Page and connected pages displaying the MVNU Logos and logotype are copyrighted and trademarked by MVNU. Redistribution or commercial use is prohibited without express written permission.

Mr. Doug Banbury, Exec.

Director of Marketing,MVNU 800

Martinsburg Rd Mount Vernon,

Oh [email protected]

X-4302

MVNU

NursingPharmacy License

MVNU has been issued a Pharmacy License that must be publicly posted and is dependent upon Dr. Teresa Wood’s oversight.

Dr. Teresa Wood, R.N.,

Ph.D., Dean, School

of Nursing and Health Sciences,X-3261

Dec. 31 Dec. 2, 2008

Nursing Lab

Ohio Board of RegentsCertificate of Authorization

Amended Certificate of Authorization is received and kept on file whenever programs changes are approved. (Most-recent authorization extends from November 2006 – December 31, 2009.)


VPAAX-4201

Ohio Board of Regents

As Necessary

Nov 21, ‘07 Original Certificate in VPAA Office

Preschool Food Service License

Knox County Health Department requires annual fee.

Mrs. Becky HinchX-3730

Knox County Health

Department

Feb Feb 19, ’10throughMar 1, 2011

In Nutrition Lab MO132

Audit #: 9513627

Child Care License

Ohio Department of Jobs and Family Services requires bi-annual fee.


ODJFS Bi-annual Sep. 5, ‘08through

Sep. 5, ‘10

In Parent Foyer of

Preschool

Revised on 3-5-10 7


Administrative Area




When the Report is

Due


StoredLocation

Fire Inspection for Preschool

Mount Vernon Fire Department requires annual report (July).


ODJFS Sept July 1, ‘08through

July 1, ‘09

Sent to ODJFS and

copy on file in Preschool

officeASE Van Inspection

Standard Inspection Report

Ohio Department of Jobs and Family Services requires completion of annual report form. (Summer)

Ohio Department of Agriculture/Ohio Department of Health



ODJFS

ODA/ODH

Summer

Winter

Vehicle #1:July 30,

2008

Jan. 7, ‘10

Copy sent to ODJFS and

copy on file in Preschool

OfficeKnox Co.

Licensor and copy on file in

Preschool office

Records and RegistrationEnrollment Report of total student population on fall census

date by class and ethnicity.Mr. Mel SevernsX-4531

IPEDS Winter Dec. 7, 2006

IPEDS website and

paper copy in Records &

Registration office

Immigration-enrollment of nonimmigrant alien students

Student and Exchange Visitor Information System (SEVIS) for tracking admissions and enrollment process of international students.F-1 Visas

Mr. Mel SevernsX-4531

SEVIS Ongoing Ongoing Registrar’s Office

USA Patriot Act (F Visa/IPEDS)

Enforcing arm of SEVIS system Mr. Mel SevernsX-4531

SEVIS Ongoing Ongoing Registrar’s Office

Revised on 3-5-10 8


Administrative Area




When the Report is

Due


StoredLocation

FERPA (Family Educational Rights and Privacy Act)

Annual notice to all MVNU campus community, outlining students’ rights to privacy of personal information.(Parental notification at Orientation; students’ notification at Fall Training Day; Faculty/Admin/ Staff – Ad Hoc Training; FERPA policy email each fall to all associated with TRAD and AGS programs)


MVNU Fall Semester

SeptemberCompleted

MVNU Website &

Catalog

Prevention of Sexual Harassment Training

MVNU requires completion of an online training program on the prevention of sexual harassment by students during their first year enrollment. Students are required to complete the training and pass the online evaluation only once during their years of continuous enrollment at MVNU.http://www.mvnu.edu/sexualharassment/

Mr. Travis Keller

X 4604

MVNU One month following the beginning of

each new semester

Oct., Feb. Mar. &

ongoing as new

students enroll

Student Development

Office

Solomon Amendment

http://www.aacrao.org/publications/Solomon.pdfList of MVNU students provided to Armed Forces for recruitment purposes


Federal Gov’t Ongoing OngoingAs

Requested

CARS

Student-Right-to-Know (SRK) Act

Reports graduation rates by cohort. (4, 5, and 6-year graduation rates) for student athletes.

Dr. Margie BennettX-4121

Based on IPEDS data

MVNU Posted

April Feb. 26, 2010

IPEDS Website

Regional Accreditation SiteHLC/NCA Continuing Accreditation

Comprehensive Site Visit was conducted in 2008-09.


VPAAX-4201

Higher Learning

Commission(HLC)

2008-09 Site visit in Feb. 2009

Copies of self-studies

filed in VPAA’s Office

Research

Revised on 3-5-10 9

http://www.aacrao.org/publications/Solomon.pdf

http://www.mvnu.edu/sexualharassment/


Administrative Area




When the Report is

Due


StoredLocation

Animal Subjects Research Policy (Animal Welfare Act)

MVNU uses rats in student research projects for Psychology courses during one semester each year. A new lab facility was constructed in summer 2008. The Dean of NSS will convene a new IACUC (Institutional Animal Care and Use Committee) to review the new facility and to establish appropriate procedures and policies for its use before student research begins in fall 2008.http://www.aphis.usda.gov/animal_welfare/awa.shtml

Dr. Robert Kasper

Dean, School of Natural &

Soc. SciencesX-3229

US Department of

Agriculture

IACUC completed

applications will need to

be submitted to the

IACUC for approval.

Dr. Robert Kasper

will research and oversee the review process.

Human Subjects Research Policy

Human Subjects Research CommitteeIRB policy adopted on October 31, 2006; IRB Committee Chair appointed summer 2007; faculty representatives are elected from each School.IRB applications must be approved before research projects are begun by faculty, staff, or students. IRB meets every Thursday during the academic year.

Dr. Joyce Miller, IRB, Chair, and

contact personX-3212

U.S. Department of

Education

IRB completed

applications must be

submitted to the IRB for approval.

IRB PolicyManual and

IRB Forms In Dr. Miller’s

Office

Blood borne Pathogens

Written policy on file in his office. If a copy is requested, law requires it be produced within 15 working days. Multiple posters with information in each building on campus. Training is mandatory for all employees.

Mr. Pat RhotonX-4408

Human Resources

Office

Chemical Hygiene

There are two versions of the Chemical Hygiene Plan:A complete training handbook is distributed to student employees with a full day of training.A brief version is distributed to every student in a chemistry class.

Dr. Joseph Lechner

Professor of Chemistry

X 3211

OSHA Original hard copy on file

Chemical hygiene

plan, dated Aug. 1992, implemented in 1991.

Last updated:

Aug. 2006

Dr. Joseph Lechner’s computer

Students

Revised on 3-5-10 10

http://www.aphis.usda.gov/animal_welfare/awa.shtml


Administrative Area




When the Report is

Due


StoredLocation

Constitution Day Program & Observance

The Federal Register Notice regarding Constitution Day states, “Pursuant to legislation passed by Congress, educational institutions receiving Federal funding are required to hold an educational program pertaining to the United States Constitution on September 17 of each year.” The Notice also provides links to resources pertaining to the Constitution. See Notice of Implementation of Constitution Day.

Dr. Ron Wright Lecture Artist Series, Chair

X-3705

U.S. Dept. of Education

Campus-wide MVNU program conducted

annually on September 17 or the Friday before (if the 17th falls on a weekend).

Program Curriculum developed

and managed by Lecture

Artist Series

Student Complaint File

Senior administrator, VPAA, maintains student complaint file on any complaints received and actions taken.Notebooks on file in Academic Affairs Office.


VPAAX-4201

HLC/NCA To be available to accrediting agencies and

during site visits.Ongoing

VPAA’s Office

Student TravelOff Campus Study Programs

See Off-Campus Travel Policy& accompanying documents.

Dr. Karen Doenges, Chair

Off-Campus Study

CommitteeX-4211

Dec. 31 K: 0 Employee


Policies, Off-Campus Travel, or

K: 0 Employee

Read-Only/Chaplain/

Compliance


http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=2005_register&docid=fr24my05-48

http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=2005_register&docid=fr24my05-48


Administrative Area




When the Report is

Due


StoredLocation

Teacher EducationState Certification Pass Rate

Title II Section 207 of the Federal Higher Education Act of 1998 requires that all teacher

education institutions annually publish their Praxis II Pass-Rate Data and State and

National Comparison StatisticsHard copies available in Teacher Education Office

Dr. Sonja SmithX-3491

Ohio Dept. of Education

April 8 April 7, 2009

www.mvnu.edu/

academics/eduprofstud/education/quality.asp2001,2002, 2003, 2004, 2005, 2006,

& 2007 reports

Student Complaint File

Senior administrator maintains student complaint file on any complaints received and actions taken.Notebooks on file in Academic Affairs Office.

Dr. Sonja SmithX-3491

Ohio Dept. of EducationHLC/NCA

To be available to accrediting agencies

during site visits.Ongoing

TechnologyComputer Regulations & Policies

Teaching and Learning Technology Council publishes technology guidelines and policies for student, faculty, and staff technology usage

Mr. Tim MyattX-5541

MVNU Updated annually

May 15, 2007

http://internal.mvnu

.edu/common/

techpolicies/technologypo

licies.html


http://internal.mvnu.edu/common/techpolicies/technologypolicies.html



http://www.mvnu.edu/academics/eduprofstud/education/quality.asp




Administrative Area




When the Report is

Due


StoredLocation

Disaster Recovery of Documents

The Vice President for Academic Affairs and Vice President for Finance acting with their appropriate advisors shall identify no less than annually all key electronic data for MVNU.

Key electronic data shall be updated and stored in duplicate form at the designated secured off site location no less than every seven (7) days. When necessary or advisable, the key electronic data may be duplicated in shorter intervals. The duplicate key electronic data shall be placed in the designated secured off site location by authorized personnel. At no time shall non-authorized personnel be allowed access to key electronic data that is not properly secured.

Attorney Kim Rose

397-4040

Policy available on

K: 0 Employee


Policies

Technology Licensing/ Intellectual Property

MVNU is required to abide by U.S. and international intellectual property laws, including copyright, trademark, and external licensing agreements, and other legislations

Mr. Tim MyattX-5541

Mr. Steve DoengesX-4421Mr. Alan ShafferX-4402

Mr. Paul NixonX-4245

MVNU Reviewed appropriately

Renewed as

necessary

http://students.mvn

u.edu

http://nzr.mvnu.edu

/dept/acad_affairs/facultyhandb

ook/facultyhandb

ook.htmlWNZR

FCC Quarterly Issues-Programs List

Section 73.3527(e)(8) of the FCC’s rules requires that a Quarterly Issues-Programs List be prepared and placed in the station’s local public inspection file on a quarterly basis each year

Mr. Joe RinehartX-3511

FCC Quarterly each year on January 10th,

April 10th, July 10th,

andOctober 10th

Public File in Radio Station


http://nzr.mvnu.edu/dept/acad_affairs/facultyhandbook/facultyhandbook.html



http://students.mvnu.edu/




Administrative Area




When the Report is

Due


StoredLocation

FCC Biennial Ownership Report on FCC Form 323-E

Section 73.3615(d)(3) of the FCC’s rules require that an ownership report on FCC Form 323-E be submitted to the FCC biennially commencing on the station’s renewal application filing date


FCC Biennially[Due next on June 1,2010]

5/31/2006 Public File in Radio Station

FCC Renewal Application on FCC Form 303 and FCC EEO Program Report on FCC Form 396

Sections 73.1020 and 73.3539 of the FCC’s rules requires that a renewal application on FCC Form 303 be submitted to the FCC every eight (8) years. For Ohio radio stations, the next renewal application will be due on June 1, 2012.

Section 73.2080(f)(1) of the FCC’s rules requires that an EEO Program Report on FCC Form 396 be submitted to the FCC (including the last two years of Annual EEO Public File Reports [see below]) along with the filing of the renewal application for the station. Every licensee must submit this report to the FCC regardless of whether they employee less than five (5) full-time employees.

Mrs. Marcy RinehartX-3550

FCC Every eight (8) year

[Due next on June 1, 2012]


FCC Annual Employment Report on FCC Form 395-B

[Filing Suspended - See Definitions/Regulations Column]

Section 73.3612 of the FCC’s rules requires that an Annual Employment Report on FCC Form 395-B be submitted to the FCC every year on September 30th reporting data from one payroll period in July, August, or September. The same payroll period should be used each year.

Please note that as of December 20, 2004, the filing of the Annual Employment Report on FCC Form 395-B is suspended until the FCC releases a final order on its pending rulemaking proceeding concerning the confidentiality of the information contained in the Annual Employment Report.


FCC Every year on

September 30th

[Filing Suspended -

See Definitions/Regulations

Column]




Administrative Area




When the Report is

Due


StoredLocation

FCC Annual EEO Public File Report (no form)

FCC requires that all station employment units with five or more full-time employees summarize the prior year’s compliance with the FCC’s EEO outreach requirements for employment and recruitment. There is no form for this record keeping requirement and the form must also be posted on the station’s website, if any.

FCC Every year on April 1.

Public File in Radio

Station; all annual

reports are maintained in the file until

the next license

renewal is granted,

FCC EEO Mid-term ReportForm 397

FCC requires radio stations with 11 or more employees to prepare and file this midterm EEO report on the 4th anniversary of the filing of the station’s license renewal application. Includes the station’s two most recent annual EEO Public File Reports also.

FCC Every 4 years—June

1, 2012


Enrollment ManagementStudents

Student Complaint File (HLC)

Senior Administrators and/or their designees are required to keep a personal student complaint file in their offices.

Trad: Dr. Bruce Oldham X-4501AGS: Mr. John

WashatkaX-4702

HLC/NCA To be available to accrediting agencies

and during site visits.

Offices of VP for

Enrollment Mngt..

&Director of Academic Services for AGS

Student Development

Athletics



Administrative Area




When the Report is

Due


StoredLocation

Equity in Athletic Disclosure Act of 1994

MVNU, as a coeducational institution of higher education that participates in an FSA program and has an intercollegiate athletic program, is required to submit Equity in Athletics Report. It must be submitted online at: http://surveys.ope.ed.gov/athletics.http://ifap.ed.gov/qamodule/ConsumerModule/ConsumerInformationpage10.html

Mr. Scott Flemming

X-3101

MVNU Post/ U.S.


Oct 30 Updated Annually

http://ope.ed.gov/

athletics/InstDetail.a

sp

May be viewed online:

http://ope.ed.gov/athletics.

NAIA The National Association of Intercollegiate Athletics (NAIA) requires publication of an Annual End-of-Year Report on Financial Aid, Drug Ed. – Substance Abuse, and Frequency of Play

Mr. Scott Flemming

X-3101

NAIA&

MVNU

Sept 1 Updated Annually

for 2009-10 and

2010-11

Notice in MVNU

catalog; posted in

Athletic Dept.NCAA MVNU must conduct an Institutional Self-Study

and submit an Annual ReportMr. Scott Flemming

X-3101

NCAA&

MVNU

June 1 Beginning in 2010

Posted in Athletic Dept.

Six-Year Graduation Rates

Student Right to Know Act.Report of total completions over six-year period. Report also includes completions over four- and five-year periods.

Dr. Margie BennettX-4121

IPEDS April April IPEDS website &

paper copy in Records &

Registration office

Crisis ResponseCrisis Response Plan

Document outlining instructions in case of a campus crisis or emergency, including contact information

Ms. Lanette SessinkX-4601

MVNU Sept. 15, 2005Updated: June 29, 2009

K: 0 Employee Read OnlyInstitutional Compliance/

Crisis Response

PlanStudents


http://ope.ed.gov/athletics

http://ope.ed.gov/athletics

http://ope.ed.gov/athletics/InstDetail.asp



http://ifap.ed.gov/qamodule/ConsumerModule/ConsumerInformationpage10.html

http://ifap.ed.gov/qamodule/ConsumerModule/ConsumerInformationpage10.html

http://surveys.ope.ed.gov/athletics


Administrative Area




When the Report is

Due


StoredLocation

Drug-Free Workplace Act of 1988

U.S. Dept. of Labor website offers employer training advice http://www.dol.gov/workingpartners/welcome.html

Mr. Travis Keller, Director

of Student Involvement & Accountability

X-4604

MVNU Student, Staff,

& Faculty Handbooks

Oct 15 Institutional Policies on K: 0 Employee Read OnlyInstitutional

Policies Drug-Free Campus

Policies for Traditional &

AGS Students, Faculty, &

Staff

Student governance document (Student Handbook)

Mount Vernon Nazarene University’s official student governance document: is posted on MVNU’s website.http://www.mvnu.edu/students/handbook/handbook.pdf

Ms. Lanette Sessink

VP for Student Development

X-4601

MVNU Post MVNU Website

Sexual Harassment/Title IX

Title IX requires institutions to post its policies and procedures and to provide sexual harassment training to its employees and students.

Dr. Candace Fox

X-3722

Campus-wide posts &email (begin. each semester)

with links to policy & flow

chartDr. Margie Bennett,

Compliance Officer

Student Handbook MVNU web site (p.165): http://www.mvnu.edu/students/handbook/handbook.p

df


http://www.mvnu.edu/students/handbook/handbook.pdf





http://www.dol.gov/workingpartners/welcome.html


Administrative Area




When the Report is

Due


StoredLocation

Student Complaint File (HLC)

Senior Administrators are required to keep a personal student complaint file in their offices.

Ms. Lanette SessinkX-4601


during site visits.

VP SD’s Office

Voter Registration Provision in Higher Ed. Amendments of 1998

The Higher Education Amendment of 1998 requires that institutions provide voter registration information and registration materials to students.

Mrs. Wendi LahmonX-4602

MVNU Posted Link

Sept Voter registration forms and information packets are available in the Student

Development Office

(Monday through

Friday from 8:00am to 4:30pm).

Finance and Administrative Services

Facilities ServicesCampus Safety

Annual Campus Crime Statistics Report

The Clery Act requires that institutions make available to the public a report of its crime statistics.

Mr. Rick JohnsonX-4461

MVNU Rpt US Sec of Ed

Oct 13 Oct. 7, 2008.

http://www.mvnu.edu/services/

safety/annualcrimer

ept.asp

Fire and Building Safety

MVNU annually checks fire extinguishers and replaces as necessary.MVNU annually tracks campus-wide and building fire drills.

Mr. Denny TaylorX-4431

Ongoing annual

inspection

June 1 Records kept in Facilities Services

Office


http://www.mvnu.edu/services/safety/annualcrimerept.asp




Administrative Area




When the Report is

Due


StoredLocation

Occupational Safety & Health Act of 1970 (OSHA)

U.S. Department of Labor Occupational Safety & Health Administration Standards:http://www.osha.gov/pls/oshaweb/owasrch.full_site_search

MVNU has exempt status, but must report if a fatality occurs or hospitalization of 3 or more persons occurs. Employers are not required to keep OSHA injury and illness records for any establishment classified in the following Standard Industrial Classification (SIC) codes (including educational institutions), unless they are asked in writing to do so by OSHA, the Bureau of Labor Statistics (BLS), or a state agency operating under the authority of OSHA or the BLS. All employers, including those partially exempted by reason of company size or industry classification, must report to OSHA any workplace incident that results in a fatality or the hospitalization of three or more employees (see § 1904.39).


MVNU Log

Local Emergency

Planning Com; OH

Emergency Response

Com; MV Fire Dept

Dec 31

March 1

Records kept in Facilities Services

Office

Fire and Building Safety

MVNU annually checks fire extinguishers and replaces as necessary.MVNU annually tracks campus-wide and building fire drills.


Ongoing annual

inspection

June 1 Records kept in Facilities Services

OfficePass Key List List of all people who have keys to MVNU

facilities. Keys should be numbered. Would be requested by police and necessary if there were a campus crime or rape.

Mr. Rick JohnsonX-4463

MVNU list updated annually

Oct. 1 Safety Coordinator’s

Office

Toxic Substance Control Act (PCBs)

Annually dispose of hazardous waste, which generally consists of 1 barrel of solid waste and 1 barrel of liquid waste.


EPA Region Admin.MVNU: Ongoing annual

clean-up.

May 30 Records kept in Facilities Services

Office

Finance


http://www.osha.gov/pls/oshaweb/owasrch.full_site_search

http://www.osha.gov/pls/oshaweb/owasrch.full_site_search


Administrative Area




When the Report is

Due


StoredLocation

A-133 audit and required Data CollectionForm SF-SAC

Federal Single Audit Clearinghouse requires paper copy (send by certified mail; return receipt requested)

Mr. Steve TrachtX-4421

Federal Audit Clearing-

house

March 31 Jan. 27, 2009

Financial AidOffice

A-133 eZ-Audit report electronically

The Department of Education requires electronic submission of A-133 audit to Department of Education at www.ezaudit.ed.gov. Audit file information provided in pdf form by Crowe-Chizek auditors; MVNU personnel provide several pages of supplemental financial details in electronic format. (Senior Controller and Controller have user names and passwords.)

Mrs. Shirley ClapperX-4417


March 31 Jan. 26, 2009;

Updated April 23,

2008

Controller’sOffice

Sales Tax DueExternal Financial Audit

Mandatory Audit Mrs. Shirley ClapperX-4417

Board Meeting

Annual Accounting Dept.

File 990 Fed. Tax Return Mr. Dave DuncanX-4413

IRS November 15


File 990–T Fed. Tax Return Mr. Dave DuncanX-4413

IRS November 15


File 990 MVNU Foundation

Fed. Tax Return Mr. Dave DuncanX-4413

IRS May 15 Annual Accounting Dept.

File 1099–INT U.S. Info Returns Mrs. Shirley ClapperX-4417

IRS March 1 Annual Accounting Dept.

File 1099–MISC U.S. Info Returns Mrs. Shirley ClapperX-4417


File 1096 – Batch of 1099–INT

U.S. Info Returns Mrs. Shirley ClapperX-4417


File 1096 – Batch of 1099–MISC

U.S. Info Returns Mrs. Shirley ClapperX-4417



http://www.ezaudit.ed.gov/


Administrative Area




When the Report is

Due


StoredLocation

File 5227 Split Int.

Fed. Tax Return Mrs. Shirley ClapperX-4417

IRS April 15 Annual Accounting Dept.

Deferred Comp. Plan 457b

Presidential Deferred Compensation Plan Mrs. Suzanne SandersX-4405

TIAA-CREF 15th of each month

15th of each month

Accounting Dept.

Form K-1 (Donor Char. Trust)

Federal Tax Return Mrs. Shirley ClapperX-4417

IRS April 15 Annual Accounting Dept.

Annual Capital Expenditure Survey ACE-1(S)

Building and Equipment Purchase Mr. Dave DuncanX-4413

Dept of Commerce

Census Bureau

April 25 Apr. ‘07 Mr. Dave DuncanX-4413

Form 1CT-1 (S) Information and Communication Technology Survey

Mr. Dave DuncanX-4413

Dept of Commerce

Census Bureau

April 25 Apr. ‘07 Mr. Dave DuncanX-4413

State of Ohio Unclaimed Funds

State of Ohio Unclaimed Funds(Deadline dates vary according to whether additional extension requests have been made by MVNU.)

Mr. Dave DuncanX-4413

State of Ohio Nov. 1

(may request up to 3 mo. extension)

Annual Mr. Dave DuncanX-4413

TIAA Retirement Contributions 403B

Contributions to Employees’ Retirement Plan Mrs. Suzanne SandersX-4405

TIAA-CREF 15th and 30th

of each month

15th/30th Human Resources

IRS and OH Tax Income Taxes Paid Mr. Steve JenkinsX-4412

After Every Pay Period

After Every Pay Period

Human Resources

Personnel/Human ResourcesBlood borne Pathogens

OSHA requires training for all new employees. Mr. Patrick RhotonX-4408

MVNU Ongoing as needed Human Resources

OfficeChild Support Withholding/ Garnishment

Court-Approved Withholding for Child Support Payments

Mr. Steve JenkinsX-4412

C/S within 7 days after pay date;

Garnishment is monthly

As needed; as needed

Payroll office



Administrative Area




When the Report is

Due


StoredLocation

City Income Tax City Income Taxes Due Mr. Steve JenkinsX-4412

Respective City Tax

Departments

Varies by city

Varies by city

Payroll office

Financial Conflict of Interest Disclosure

Annually collect any declaration (Faculty/Staff Disclosure Statements) of employee financial conflicts of interest to protect and promote the highest ethical standards of MVNU and to protect MVNU tax-exempt status when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an employee or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.

Faculty: Dr. Henry

SpauldingX-4201

Staff: Mr. Pat RhotonX-4408

MVNU Annually,or within one

month of new

employee being hired

Oct. 1 MVNU Compliance

Officer maintains

annual disclosure statements for 5 years.(See K: 0 Employee Read Only Institutional

Policies)State Income Tax Withholding

State Income Taxes Due Mr. Steve JenkinsX-4412

State of Ohio Department of

Taxation

Due 3-4 days after pay date

Qtrly report is due by the 15th of the month following

the end of the qtr; Annual report is due by Feb. 28

Payroll Office

Federal Income Tax WithholdingSocial Security/Medi-care Tax

Federal Income Taxes Due Mr. Steve JenkinsX-4412

IRS Due the day following the

pay date

Qtrly report (941) die

by the end of the next

month following

the end of the qtr.

Payroll Office



Administrative Area




When the Report is

Due


StoredLocation

Ohio Dept of Labor report

Statistical report on the ethnic and gender makeup of the payroll

Mr. Steve JenkinsX-4412

Ohio Department of

Labor

Each month Each month

Payroll Office

State of Ohio School Tax Withholding

School Taxes Due Mr. Steve JenkinsX-4412

Ohio Department of

Taxation

15th of the following month

15th of the following month

Payroll Office

EEOC Affirmative Action

http://www.eeoc.gov/policy/regs/index.htmlhttp://www.eeoc.gov/facts/qanda.htmlhttp://www.eeoc.gov/policy/regs/index.html

U.S. Equal Employment Opportunity Commission1801 L Street, N.W.Washington, D.C. 20507Phone: (202) 663-4900TTY: (202) 663-4494

You can be automatically connected to your nearest Field Office by calling: Phone: 1-800-669-4000TTY: 1-800-669-6820Or you may contact any of 51 field offices directly: Field Office List and Jurisdiction Map

Mrs. Suzanne SandersX-4405

Equal Opportunity Employment Commission

(EEOC)

U.S. Equal Employment Opportunity Commission

1801 L Street, N.W.Washington, D.C. 20507

Phone: (202) 663-4900

No reporting

responsibilities directly

to the EEOC,

since data is reported

through IPEDS by Suzanne Sanders

Human Resources

Title VI and Title VII of the Civil Rights Act of 1964

Law prohibits employment discrimination based on race, color, religion, sex, or national origin

http://www.usdoj.gov/crt/cor/coord/titlevi.htm http://www.eeoc.gov/policy/vii.html

Mr. Pat RhotonX-4408 U.S.

Department of Labor

No reporting responsibiliti

es

N/A N/A

Title IX of the Education Amendments of 1972

Title IX requires institutions to post their policies and procedures and to provide training for staff.http://www.dol.gov/oasam/regs/statutes/titleix.htm

Dr. Candace Fox

X-3722

U.S. Department of

Labor

Annually updated

Annually--Flow Chart updated on Oct. 7, ‘09

Sexual Harassment

Policy on the: MVNU Web:

http://mvnu.edu/policies/

srk15.asp


http://mvnu.edu/policies/srk15.asp



http://www.dol.gov/oasam/regs/statutes/titleix.htm

http://www.eeoc.gov/policy/vii.html

http://www.usdoj.gov/crt/cor/coord/titlevi.htm

http://www.usdoj.gov/crt/cor/coord/titlevi.htm

http://www.eeoc.gov/offices.html

http://www.eeoc.gov/policy/regs/index.html

http://www.eeoc.gov/facts/qanda.html

http://www.eeoc.gov/policy/regs/index.html


Administrative Area




When the Report is

Due


StoredLocation

Americans with Disabilities Act of 1990 (ADA)

Title III of the Americans with Disabilities Act of 1990 (42 U.S.C. 12181) prohibits discrimination on the basis of disability by public accommodations and requires places of public accommodation and commercial facilities to be designed, constructed, and altered in compliance with the accessibility standards established by law. http://www.usdoj.gov/crt/ada/adahom1.htm

MVNU Policy on Employees with Disabilities



Mr. Denny Taylor,X-4431

On all building projects, plans are

sent to the State for approval

As Needed Facilities Services

Form 5500 Employee Benefit Report FormsDisability Retirement/SRAHealth/Life

Mrs. Suzanne SandersX-4405

IRS/U.S. Department of

Labor

AprilJuly

October

End of the Month

Human Resources

Employee Benefit Plan

Annual Report Summary Mrs. Suzanne SandersX-4405

Employees Within 2 Months of Filing 5500 Reports

Human Resources

Health Insurance Portability & Accountability Act, 1996 (HIPAA)

Protecting Health Records Mr. Pat RhotonX- 4408

Electronic Transaction Standards

MVNU Policy

October October Human Resources

Internal Revenue Code W-2’s

Annual Statement of Income and Taxes Paid Mr. Steve JenkinsX-4412

IRS January 31/Feb 28

Jan/Feb HR Office

Filing and Information ReturnsNon-resident aliens & those claiming fed tax exemptions

Tax Returns for Non-Resident Aliens Mr. Steve JenkinsX-4412

IRS As needed/ March 15

As needed Payroll Office

Filing of W-3 One page report that summarizes all of the W-2’’s for all employees.,

Mr. Pat RhotonX- 4408

Social Security

Administration

March 31 March HR Office


http://www.usdoj.gov/crt/ada/adahom1.htm


Administrative Area




When the Report is

Due


StoredLocation

Employees by Assigned Position/Faculty Salaries/Fall Staff(USA Patriot Act Reporting)

Employee Breakdown by Category Mr. Pat RhotonX- 4408

IPEDS/U.S. Gov’t.

October/Jan 30

Oct/Jan HR office

Prevention of Sexual Harassment Training

MVNU requires annual completion of an online training program on the prevention of sexual harassment by faculty and staff.http://www.mvnu.edu/sexualharassment/


MVNU October 1 Oct. & ongoing as new faculty

and staff are hired

HR office

Staff governance document: Staff Handbook

Mount Vernon Nazarene University’s official student governance document is posted on MVNU’s website: http://nzr.mvnu.edu/dept/humanres/hrhandbook/staff.pdf (PDF format)


MVNU MVNU Website

SRA Supplemental Retirement Accounts Mrs. Suzanne SandersX-4405

TIAA-CREF 15th & 30th of each month Human Resources

Veteran’s Benefits of Title 38

Certain restrictions apply to the hiring and employment assignment of veteranshttp://www1.va.gov/vhapublications/ViewPublication.asp?pub_ID=157


Dept of DOE N/A N/A N/A

Workers Compensation

Reporting Wages; Premium Payment Mrs. Suzanne SandersX-4405

Ohio Bureau of Workers

Comp.

January and July

January and July

HR office

Whistle-Blower Policy

Individuals who make reports of known or suspected unlawful or fraudulent activities involving MVNU shall be protected from retaliation if the report has been made in good faith.

AttorneyKim Rose397-4040

MVNU N/A Ongoing AttorneyKim Rose397-4040

(K: 0 Employee Read OnlyInstitutional

Policies)


http://www.mvnu.edu/sexualharassment/


Administrative Area




When the Report is

Due


StoredLocation

Student AccountsForm 1098-T, Tuition Statement

Income tax form sent to students for use in determining eligibility for Hope Scholarship or Lifetime Learning Credit

Traditional: Mrs. Judy DeVolldX-4541

AGS: Mrs. Jeanette Miller

X-4728

IRS January 31 Jan. 27 2009

IRS and Student

Accounts

Form 1098-T, Tuition Statement

Electronic file sent to IRS of information provided on individual 1098-T forms

Mrs. Judy DeVolldX-4541

IRS March 31 March 30, 2009

IRS and Student

AccountsCharles E. Schell Loans Annual Report

Report of funds lent during the year, names of borrowers and balance on hand for beginning and end of year


Fifth Third Bank

June 15 June 8, 2009

Student Accounts

Post Secondary Education Program –SF-PS-140 B

Report sent to the Ohio Department of Education for reimbursement of Post Secondary Student Expenses


Ohio Department of Education

June 1 May 31, 2009

Ohio Department of Education

Gramm-Leach-Bliley Act (GLB) onInformation Security Program

Students’ accounts and financial data must be kept private and confidential—not shared outside student accounts. Student, parent, and vendor information should be properly secured or discarded. Only those with the “right to know” should receive it. Donor information should remain in University Advancement. MVNU has a protection plan for student accounts, parents’ financial data, and vendor and donor information.

Computer security: Mr.

Steve DoengesX-4421

Financial Aid: Mr. Steve

TrachtX-4520Student

Accounts: Mrs. Judy DeVolld

X-4541Donor

Accounts: Mrs. Sandy Helman

X-4331

MVNU May 2003 Policy available on

K: 0 Employee Read OnlyInstitutional

Policies



Administrative Area




When the Report is

Due


StoredLocation

Student Refund Policy

Schedule of percentages/amounts refunded for various fees for students who withdraw from MVNU or change status (i.e., Drop to part-time or move off campus)


Annually Published in the Catalog

Student Loan Interest (Perkins)

Perkins Interest Form 1098-E sent by Campus Partners to Perkins borrowers

Mrs. Sandy BraytonX-4545

U.S. Department of Education

January 31 January 2009

Campus Partners

PO Box 1830Winston

Salem, NC 27102

Student Loan Interest (Perkins)

Electronic file sent to IRS of 1098-E information provided to borrowers

Mrs. Sandy BraytonX-4545

U.S. Department of Education

February 28 January2009

Campus Partners

PO Box 1830Winston

Salem, NC 27102

Student Financial AidFed., State, Local, Private, & MVNU Financial Assistance

General consumer information.

The institution must publish and make readily available to current and prospective students information on the entire Federal, State, local, private and institutional financial assistance programs available to students who enroll at the institution. Institutional information must also be made available as well. http://studentaid.ed.gov/PORTALSWebApp/students/english/funding.jsp?tab=funding


MVNU Catalog/Web

Sept 1 Sept 1 MVNU Catalog & Website

FISAP (Fiscal Operations and Application to Participate) report

Report filed with Dept of Ed to report expenditures and apply for funding for Campus-based financial aid programs (Perkins Loan, Work Study, & Federal Supplemental Educational Opportunity Grant)


DOE Oct 1 Sept.2008

Paper copies in SFP Office


http://studentaid.ed.gov/PORTALSWebApp/students/english/funding.jsp?tab=funding

http://studentaid.ed.gov/PORTALSWebApp/students/english/funding.jsp?tab=funding


Administrative Area




When the Report is

Due


StoredLocation

Ohio Foundation of Independent Colleges scholarship nominations

Request sent out late Dec, early Jan for MVNU submission of students to be considered for scholarships


OFIC Last Friday in Feb

Feb Paper copies in SFP Office beginning in

2005

Ohio Student Choice Grant roster

Roster submission from 15 days after beginning of term to end of term (via web)



End of FA & SP term

FallCompleted

In SFP Office

Ohio Instructional Grant roster

Roster submission from 15 days after beginning of term to end of term (via web)



End of FA & SP term

Fall Completed

In SFP Office

Ohio Part-time Instructional Grant roster

Roster submission and summary report due 30 days after end of Spring term (via diskette and paper)



30 days after SP term

30 days after spring

term

In SFP Office

Ohio Academic Scholarship roster

Roster submission (via web) Mrs. Becky RockwellX-4524


End of FA & SP term

FallCompleted

In SFP Office

Ohio War Orphans Scholarship roster



End of FA & SP term

FallCompleted

In SFP Office

Ohio National Guard Scholarship roster



15 day s after each term

begins

FallCompleted

In SFP Office

PHEAA Degree Educational Cost form

Upcoming tuition, room & board costs communicated to Pennsylvania Higher Ed Assistance Agency


PHEAA Mar 31 March Paper copies in Student Financial Planning

OfficePennsylvania Grant roster


PHEAA 45 days after each term

begins

FallCompleted

IPEDS Financial Aid Info

Reporting of financial aid date Mr. Steve TrachtX-4523

National Center for Education Statistics

Apr 21 April Paper copies in SFP,

beginning in 2005



Administrative Area




When the Report is

Due


StoredLocation

Student Default Rates

Title IV of the Higher Education Reauthorization Act requires that institutions report and track their student loan default rates


Annual Report to

Senior Administrator

s

Financial Aid Office

Student Refund Policy

Title IV, Section 493A of the Higher Education Reauthorization Act requires institutions to publish general consumer information on student refund policies.


Dept of DOE Catalog due date

MVNU Catalog & Website

NAIA Institutional Financial Aid Report for Independent Universities

Financial Aid reporting for athletes participating in varsity sports


NAIA Aug 31 August 2008

Student Financial Planning

Office

TechnologyDisaster Recovery of Documents

MVNU key electronic data is protected in a secure off-site location.(See Electronic Data Off-Site Protection Policy, adopted 4-06.)

Attorney Kim Rose

397-4040

MVNU Back-up files stored

at least every 7

days

Policy: K: 0 Employee Read-Only/ Institutional

Policies

Office of University President

AccreditationHLC/NCAAnnual Report

As a continuing accreditation requirement, MVNU must complete an online annual report each June or July.


Compliance Officer X-4121

HLCwww.ncahigherlearningcommission.org/annualreport

Apr. 6 Mar. 17, 2009

Copies of HLC Annual Reports in

Dr. Bennett’s Office.

MVNU 2008-09 Self-Study Report

10-year comprehensive self-study report and appendices, written for on-site self-study visit by HLC team in Spring 2009.

Dr. Henry Spaulding

X-4201

HLC/NCA Housed inVPAA’sOffice


http://www.ncahigherlearningcommission.org/annualreport




Administrative Area




When the Report is

Due


StoredLocation

Board of TrusteesArticles of Incorporation MVNU

The policy and procedure manual for the MVNU Board of Trustees. The manual has four sections: (1) Vision/Mission/Values/Principles; (2) Governance Policies; (3) Board/President Relations; (4) Specific Policies.

Mrs. Laura Short

X-4302

MVNU Files Housed in President’s

Office

Board Standing Policy Manual

The legal framework for government recognition of Mount Vernon Nazarene University as a 501(c)3 not for profit corporation

Housed in President’s

Office

BylawsHoused in President’s

OfficeMVNU Mission The “why” of the existence of Mount Vernon

Nazarene University.MVNU Post Housed in

Faculty, Staff & Student

HandbooksVision The “where” it is that Mount Vernon Nazarene

University seeks to goMVNU Post Housed in

Faculty, Staff & Student

HandbooksValues The “what” it is that characterizes MVNU of our

best; convicts us at our worstBased in

Board Standing Policies Manual

Strategic Plan The “how” of the process by which Mount Vernon Nazarene University moves from where it is presently to where the institution must move if the MVNU mission and vision are realized.

MVNU Post Based in President’s

Office



Administrative Area




When the Report is

Due


StoredLocation

Church of the NazareneAnnual Reports The International Board of the Church of the

Nazarene requires that its institutions file annual reports on academics, compensation of administrative officers, enrollment characteristics, opening fall enrollment, Nazarene enrollment by state and world areas, and degree completions (graduates of the prior year).

Mrs. LauraShort

X-4100

October 31 – Dec. 14

October 20 – Dec. 1

MVNU files housed in the President’s

Office

Conflict of InterestConflict of Interest Audit

The Chair of the Financial Affairs Council and his designees shall conduct an annual audit of all university contracts valued at $50,000 or more to determine and appropriately follow-up on any potential conflicts of interest that may exist between MVNU and its affiliated trustees or employees. The annual reviews will be conducted before September 1st for contracts entered into during the prior fiscal year.

Mr. Jeff SpearX-4400

Attorney Kim Rose,

University Counsel

397-4040

MVNU Sept. 1 Aug. 21, 08(University contracts exceeding $10,000

were reviewed

by the Assistant Controller and former Compliance Officer.)

Documented informal

inquiries and minutes of appropriate investigative committees

filed with university counsel

Faculty and StaffCommunity Service Acknowledge-ment Letters

In order for employees, who represent MVNU by serving on community organizations, to be covered by MVNU's liability insurance, it is necessary to have a letter on file from their supervisor, acknowledging their involvement in the organization and including the title of the organization. A template is available to insure a standardized format.

After you have written and distributed the employee letters, each supervisor should send an electronic file to Margie Bennett for MVNU records.

All Senior Leadership

Team Members

Dr. Margie Bennett, Director,

Institutional ResearchX-4121

MVNU Sep. 15 and

Jan. 15

Filed in Institutional Research

Office



Administrative Area




When the Report is

Due


StoredLocation

Fund-raisingDonor Gift Acceptance Policies

Gift Acceptance Policies(internally monitored)

Mrs. Sandy Helmanx-4331

MVNU Policy Reviewed annually in

July

Dev.Office

http://www.mvnu.edu/univadv/GiftAcceptance.pdf

Foreign Gifts Report(Higher Education Act of 1965 & Higher Ed Amendments of 1998)

http://www.ssbb.com/taxadvis2.html

No foreign gifts reported in 2008 – 09.

Mrs. Sandy HelmanX-4331

US DOE Jan 31/Jul 31

Accounting Office;

Gift Receipts and Records

Government & Other Grants(e.g., GAR Foundation Grant)

Annual reporting to Federal Gov’t agencies and private foundations

Mrs. Sandy Helmanx-4331

Ongoing;Varies per agency or foundation guidelines

Dev.Office

Mission & Ministry Donations Policies(internally monitored)


MVNU Policy Reviewed annually in

July

Dev. OfficeFile location:

K: 0 Employee

SharedDevelopment,

policies,Policy for Mission

Ministry Trip gifts


http://www.ssbb.com/taxadvis2.html





Administrative Area




When the Report is

Due


StoredLocation

Voluntary survey participationof contributions to the university


Council for Aid to

Education

October 1 September of each year

Hard copy file:Gifts

Receipts & Records

StudentsStudent Complaint File

Senior administrators are required to keep a personal student complaint file in their offices.

Dr. Dan MartinX-4100


during site visits.

President’s Office

Long-Term Trips

See academics/ Off Campus Study Committee and chaplain/

UNIVERSITY CHAPLAIN

Campus MinistriesStudent Complaint File

Senior administrators are required to keep a personal student complaint file in their offices.

Rev. Scott PetersonX-4131

HLC/NCA To be available to accrediting agencies

and during site visits.

Chaplain’s Office

Student Mission Trips

Policies available: Assumption of Risk International Trips 05, Assumption of Risk US Trips 05, Campus Ministry Compliance Schedule,Sexual Harassment Training, Compliance Trip Protocol, Consular Signature Sheet, Immunizations, Medical Release Form 05, Policy for Groups Traveling Off-Campus, Protocol for Go No Go Decision for Traveling Abroad

Rev. Joe NoonenX-4136

Policy(Global

Mission Com)

Policies available

online

Reviewed Annually

K: 0 Employee Read Only Chaplain,

Compliance


2008-20010 EXTERNAL DATA AND SURVEY REPORTING*MOUNT VERNON NAZARENE UNIVERSITY

Margie Bennett, Director for Institutional Research Government Report

TitleAvailable

Begin DateDeadline

DateCompletion

Date

1 Academic Libraries Survey – ALS Online Report (Interim Library Director, Paul Nixon).Assn. of College & Research Libraries (ACRL) 2007 Trends and Statistics Survey

Nov. 22 Mar. 22 Feb. 24, 2009

Mar. 26, 20082 Annual Campus Crime Statistics Report

(Rick Johnson, Campus Safety Coordinator)Sep. 5 Oct. 15 Oct. 14, 2009

3 Equity in Athletics Disclosure Act(Coordinator: Scott Flemming) web site: http://ope.ed.gov/athletics

Sept. 12 Oct. 31 Oct. 9, 2009

4 IPEDS Fall 2009 Data Collection Online Survey12-Month Enrollment Data Institutional Characteristics (Ed. Offerings, Organization & Accreditation, Admission Requirements and Services)Institutional Completions (Graduates by type of degree/major/ethnicity/gender)Institutional Identification Updated

Sep. 3Sep. 3

Sep. 3Sep. 3

Oct. 15Oct. 15

Oct. 15Oct. 15

Oct. 1, 2009Oct. 1, 2009

Oct. 1, 2009Sep. 3, 2009

5 IPEDS Winter 2009-10 Data Collection Online SurveyHuman ResourcesFinance ReportFall EnrollmentFall Enrollment Verification

Dec. 3Dec. 3Dec. 3

Jan. 14Jan. 14Jan. 14Apr. 1

Jan. 11, 2010Jan. 11, 2010Dec. 8, 2009Apr. 9, 2009

6 IPEDS Winter/Spring 2010 Data Collection Online SurveyGraduation Rates Cohort 2003Graduation Rate 200% Cohort 2001Student Financial AidStudent Financial VerificationSpring SupplementUpdate Comparison Group

Dec. 3Dec. 3May 19Mar. 4May 12

Apr. 14Apr. 14Apr. 14May 29Apr. 14June 30

Dec. 15, 2009Dec. 15, 2009Mar. 31, 2009May 20, 2009Apr. 9, 2009June 15, 2009

7 Follow-up Report: Title II—2005-06 Cohort to Educational Testing Service (ETS) – Sonja Smith

Apr. 10 Oct. 9 Oct. 5, 2009

8 Title II Completer Data—2008-09 Cohort to Educational Testing Service (ETS) – Sonja Smith (Kathy Griffith)

Sep. 8 Dec. 11 Oct. 5, 2009

9 Weekly Matches—2008-09 to Educational Testing Service (ETS) – Sonja Smith Sep. 21 Dec. 11 Oct. 5, 200910 Title II Professional Education Data System (PEDS) for the American Association of

Colleges of Teacher Education (AACTE) – Sonja SmithOct. 15 Jan 15 Dec..14, 2009

11 Title II: Ohio Reporting System 2007-08--Ohio Dept. of Ed. (ODE) – Sonja Smith Feb. 17 Apr. 7 Apr. 1, 200912 MVNU Report on Teacher Quality 2007-08--Ed. Testing Service (ETS) and Public –

Sonja SmithFeb. 17 Apr. 7 Apr. 1 2009

13 U.S. Dept. of Education National Center for Education Statistics (NCES) Distance Education at Higher Education Institutions: 2008-09 National Postsecondary Student Aid Study (NPSAS) mandatory participation

Institution Registration Online Survey

Feb.

Oct.

N/A

ASAP

N/A

Nov. 7, 2007Revised on 3-5-10 34



TitleAvailable

Begin DateDeadline

DateCompletion

Date

Student Data File SubmissionSampled Students Data Fields

NCES Postsecondary Education Transcript Study (PETS:09)Institutional Registration OnlineTranscripts faxed by the MVNU Registrar’s OfficeTransfer-out Student Survey Online

SpringFeb. 29Dec. 10

Feb. 26, 09

Feb. 22Mar. 21Jan. 13

Not given

Feb. 20, 2008Mar. 17, 2008

Dec. 10, 2008Jan. 9, 2009Feb. 26, 2009

14 U.S. Dept. of Education (PEQIS)—Educational Technology in Teacher Education Programs for Initial Licensure. (Sonja Smith)

U.S. Dept. of Education (PEQIS)—Distance Education at Postsecondary InstitutionsNational Student Financial Aid Study (MVNU randomly selected to participate in ’08)

Via online software, MVNU must send a list of its spring-term-enrolled students.ED selected student sample (35) and requested student record abstraction (CADE)Students with Disabilities

June 1

Sep. 1

Nov. 27Mar 11Dec. 1

June 21

Sep. 30

Feb 22,08Mar. 21Dec. 20

June 13, 2006

Dec. 14, 2007

Feb. 20, 2008Mar. 17, 2008Dec. 7, 2009

Non-Government ReportTitle

AvailableBegin Date

DeadlineDate

CompletionDate

15 AICUO Annual Online Survey: Fall Preliminary Headcount Survey (Email) Transfers from 2-years who graduated from MVNU in May 2009 Annual Report (Apps, New Transfers & Degrees Earned, FTE Enrollment/

Enrollment, Enrollment by Residence, FTE and Student-to-Faculty Ratio, Alumni/ae Residence, & Faculty, Student Housing)

Off-campus degree programs Admissions Survey (Timothy Eades or Kathy Hendrixson) Annual Tuition and Fees Distance Learning Post-secondary Survey--Early College Enrollment Survey Data file of all MVNU fall 2008 students and employees by address, zip code, and

f-t/p-t status for the purpose of political and demographic analysis by AICUO of its member institutions' students and employees

Sep. 21Sep. 21Sep. 21Sep. 21Sep. 21May 4 Sep. 21Feb. 29Feb. 9

Oct. 27Oct. 27Oct. 27Oct. 27Oct. 27May 15Oct. 21Oct. 27Feb. 23

Oct. 27, 2009Oct. 27, 2009Oct. 27, 2009Oct. 27, 2009Oct. 27, 2009May 4, 2009Oct. 27, 2008Feb. 29, 2008Feb. 18, 2009

16 Alfred P. Sloan Foundation National Study of Online Learning in US Education (Damon Osborne)

Sep. 30 ASAP Oct. 1, 2008

17 American Association of University Professors (AAUP) Faculty Compensation Survey 2010 Edition (2009-10 data) Revised and proofread final report.

Jan. 24 Jan. 31 Dec. 16, 2009

18 American Council on Education (ACE) Adult Education American Universities and Colleges, 17th Edition (ACE and Praeger Publishers) Oct. 5 Jan. 15 Jan. 12, 2007

19 Barron’s Guide Profiles of American Colleges, 28th EditionAnnual ReportURL of MVNU Catalog

Oct. 3Aug. 15

Nov. 9ASAP

Nov. 6, 2009Aug. 29, 2007

20 C.E.O. Leaderboard Survey C.E.O. Magazine July 18 Aug. 8 Aug. 6, 200721 CCCU Faculty Salary Survey (Not received for 2008-09) May 7 June




TitleAvailable

Begin DateDeadline

DateCompletion

Date

22 CCCU Retention/Graduation RatesCCCU Student Enrollment/Student Profile Data-OnlineCCCU Salary Survey

Nov. 1Aug. 22July 3

Nov. 30

July 21

Nov. 24, 2009Aug. 22, 2005July 4, 2006

23 CIC (Council of Independent Colleges) Database UpdateFTE Enrollment ReportInstitutional Advancement Survey

Aug. 28Apr. 4Jan. 12

Sept 29Jul. 31Feb. 28

Sept. 5, 2006April 11, 2006Feb. 23, 2006

24 College Board Online Annual Online Survey of CollegesFreshman Cost Information UpdateCorrection submittedFinal edited copy proofed

Oct. 6Oct. 6

Dec. 15Dec. 15

Dec. 10, 2009Dec. 10, 2009Feb. 7, 2008Apr. 11, 2007

25 Common Data Set (CDS) (Online)--Posted on MVNU Intranet*CDS UpdatedReview Data Set RDS (Online)

Dec. 12Jan. 15Jan. 15

Feb 15Feb. 3Feb. 15

Jan. 21, 2010Jan. 30, 2009Feb. 18, 2010

26 Education Network College-Bound Parents & Students Information July 10 ASAP27 Falcon Management Group (FMG) (Fax completed survey)

College Admissions Data Handbook, Guidance InformationApr. 4, 2006 June 30 Apr. 10, 2006

Apr. 13, 200628 HEP (Higher Education Directory) Annual Update. Jun 12 June 30 Jun 14, 200629 HLC/NCA (Higher Learning Commission) Annual Report (Online Survey)

Update and confirmation of SAS & Organizational Profile for public web displayAnnual dues online assessment form

Mar. 3Nov 1Apr. 10

Apr. 6Nov 15Apr. 23

Mar. 17, 2009Nov 5, 2004Mar. 17, 2009

30 International Board of Education Church of the Nazarene (IBOE) Enrollment Statistics (Mel Severns) Enrollment Characteristics (Margie Bennett) Annual Academic Dean’s Report (Henry Spaulding) Compensation of Administrative Officers (Pat Rhoton sent independently.) Fall Enrollment Report 2008 (Margie Bennett) Nazarene Enrollment by State & World Areas (Margie Bennett) Completions Survey—IPEDS C-1 (Margie Bennett) Salaries and Fringe Benefits of F-T Instructional Faculty by Gender (S. Sanders) Assets, Liabilities And Net Worth Report (Jeff Spear sent hard copy.) Educational Budgets (Sandy Helman) World Mission Department Annual Report (Jeanne Serrao, Randie, Jeff, Mel) Copy of Audit Report (Jeff Spear sent hard copy.) MVNU Highlights (Carrie Crouch)

Sep. 4Oct. 20Oct. 30Oct. 31Oct. 31Dec. 18Dec. 18Dec. 18Dec. 18Oct. 15Nov. 15Oct. 15Dec. 20Dec. 1

Oct. 20, 2009Oct. 15, 2009Oct. 15, 2009Oct. 31, 2009Nov. 20, 2009Nov. 6, 2009Oct. 20, 2009Nov. 10, 2009Sep. 22, 2009Nov. 13, 2009Dec. 1, 2009Sep. 22, 2009Nov. 17, 2009

31 MDR (Market Data Retrieval) College/University Technology Survey May 10, 05 Jun 9 May 10, 200532 Mount Vernon-Knox County Chamber of Commerce Employee Survey

Knox County Business Education Consortium (BEC) Training Needs Sep. 11May 1

Oct. 2May 5

Sep. 30, 2005May 4, 2004

33 NAICU Tuition Remission Survey May 25 May 31 May 25, 200734 National Student Clearinghouse FTP student data file transfer by Mel Severns Oct. 1 NA Summer 2009




TitleAvailable

Begin DateDeadline

DateCompletion

Date

(Traditional Students) and John Walchle (AGS Students)35 Nazarene IT Summit Enrollment Counts Oct 23 Oct 25 NA36 OFIC Enrollment Survey (Faxed Survey)

Confirmation of survey numbers for OFIC Distribution and AssessmentDec. 9May 19

Dec. 15May 31

Dec. 9, 2009Apr. 11, 2007

37 The Ohio College AssociationOhio College Access: Updated Academic Majors, Tuition & Fees, Enrollment July 1 July 27

Jan. 30, 2007July 22, 2008

38 Peterson’s Thomson Learning Annual Survey of Undergraduate Institutions Updated with distance education increases. Peterson’s Tuition and Application Update

Dec. 13

July 127

Feb. 10

Aug 19

Jan. 20, 2010Jan. 26, 2009Aug. 17, 2009

39 Prior Learning Online Survey for The Council for Adult & Experiential Learning (CAEL) (completed with assistance from Randall Wells)

Oct. 28 Nov. 18 Oct. 31, 2005

40 The Princeton Review Annual Survey Common Data Set (CDS) Review Data Set (RDS) National Survey of Environmental Management and Sustainability on College and

University Campuses Admissions Selectivity, Academic, and Financial Aid Ratings The Princeton Review: Best Midwestern Colleges The Midwestern Colleges Proof & Update

Dec. 12Jan. 15

Jan. 24Feb. 12June 12April 25

Feb. 3Feb. 15

N/AMar. 5July 71 week

Jan. 30, 2009Feb. 18, 2010

Feb. 11, 2008Mar. 16, 2005

April 30, 200841 U.S. News & World Report America’s Best Colleges Main Survey

1st Data Verification (Assessment) 2nd Data Verification Financial Aid Data Financial Aid Final Verification of Assessment College Admissions Data Handbook, Guidance Information Graduate Survey (Online Survey) Final Verification Report of Graduate Education Distance Education–Online (Damon Osborne)

Mar. 17Apr. 13May 14Mar 17Apr. 20Oct. 27Nov. 1Apr. 25May 26

Arp. 131 week3 daysApr 271 weekNov. 17Dec. 81 weekJune 15

Apr. 9, 2009Apr. 14, 2009May 14, 2008Apr 20, 2009April 27, 2009

42 Wintergreen-Orchard House (Update of MVNU majors and degrees offered.) Mar. 2 Apr. 10 Apr. 7, 2009


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