Mississippi University for Women

Alumni Association

HTTP://WEB3.MUW.EDU/ALUMNI/ALUMNI-ASSOCIATION

________________________________

1

MUWAA FALL BOARD MEETING

Saturday, October 26, 2013

LUNCH

12:00 – 12:50 p.m.

Hogarth Cafeteria

Please join us in Hogarth Cafeteria for lunch during the Fall Open House

(http://web3.muw.edu/admissions/openhouse). It’s a chance to mingle with potential incoming students

and share your love of The W! Just let the staff member at the front know you are a MUWAA Board

member.

UNIVERSITY PRESIDENT’S UPDATE

1:00 – 1:30 p.m.

Cochran Hall, Rose Room (Third Floor)

COMMITTEE SESSIONS

1:30 – 2:30 p.m.

Cochran Hall, Third & Fourth Floors Open for Use

FALL BOARD OF DIRECTORS MEETING

2:30 – 4:30 p.m.

Cochran Hall, Rose Room (Third Floor)

I. Call to Order & Adoption of the Agenda

II. President’s Welcome

III. Roll Call

IV. Approval of Minutes

V. Alumni Office Report

VI. MUWAA Officers Reports

Mississippi University for Women

Alumni Association

HTTP://WEB3.MUW.EDU/ALUMNI/ALUMNI-ASSOCIATION

________________________________

1100 College Street, MUW-10

Columbus MS 39701-5800

(662) 329-7295

2

VII. Standing Committee Reports

- Nominations

- Elections Committee

- Bylaws Committee

- Recruitment & Retention Committee

- Chapter & Constituency Groups Committee

- Special Event Committee

- Finance Committee

- Public Relations Committee

- Former Presidents Committee

VIII. Special Committee Reports

- Southern Grace Committee

- Scholarship & Awards Committee

- Strategy & Support Committee

IX. Unfinished Business

X. New Business

XI. Open Forum

XII. President’s Closing Comments/Adjourn

Cheryl "Sherrie" Jackson Cooper

MUW Class of 1982

Alumni Association of MUW

Elections Committee

Report

21 October 2010

Committee Members: Barbara Austin

Mitzi Greene, Ph.D.

Nathan Wilson

Shasta Dodd

Patricia Ainsworth, M.D., Chair

The Elections Committee has communicated via internet and exchanged several emails with the

President of the MUW Alumni Association and the Interim Director of Alumni Affairs for the

purpose of clarification of the intent of the Bylaws sections regarding elections and the actual

procedures used in recent elections.

A proposed policy for Elections is attached and includes the following recommendations for

discussion.

Our recommendations are as follows:

1. A nomination/election timeline be established that allows for the verification of

candidate and voter eligibility preceding and within the same calendar year as the

election.

2. Consideration be given to nominating more than one candidate for President-elect as

well as more candidates for Director than the number of Director positions to be

vacated.

This will allow the voters to engage in an election rather than simply a ratification of

the candidates placed before them.

If the association chooses not to nominate multiple candidates for each position, then

the association will need to determine the threshold of votes for ratification of each

nominee.

3. A method for filling unanticipated vacancies in the office of President, President-

elect, and Directors should be defined.

Prepared by Patricia Ainsworth, M.D.

Policy and Procedures

Mississippi University for Women Alumni Association

ELECTIONS

Policy #

Date Approved:

Date Amended:

Purpose: The purpose of this policy is to set forth the process by which the membership of

the Association will select its President-Elect and the Directors of its Board.

Policy: An annual election will be held by which the voting members of the Association

will select a President-Elect and a minimum of five (5) Directors for the

Association Board. The election process will be overseen by the Elections

Committee of the Association which will report the results of the election to the

President and Board of the Association and publish the results to the membership.

Procedure: Timeline

1. June (of the year preceding the election)

The Board of Directors will announce the date for certified elections which

will occur in February of the coming year prior to MUW Homecoming.

2. 1 December (of the year preceding the election)

Deadline for the Nominating Committee to accept write-in nominations.

3. 1st week in January (of the election year)

Deadline for the presentation of the final slate of candidates by the

Nominating Committee to the Board of Directors.

4. 3rd

week in January (of the election year)

Deadline for completion of election planning process and design of ballots by

the Elections Committee in collaboration with the University’s Director of

Alumni Affairs.

5. 1st week in February (of the election year)

Transmission of ballots to voting members of the Association with a deadline

given for voting.

6. 4th

week in February (of the election year)

Election Day with acceptance and tabulation of the ballots.

7. Election Day + 24 hours

Deadline for report of the election results to the Board of Directors and to the

candidates by the chairperson of the Elections Committee (or the

Chairperson’s designee).

8. Election Day + 2 work days

Deadline for publication of the election results to the membership. Such

notice shall include, but not be limited to, the publication of the results on the

MUWAA web site.

9. Election Day + 1 week

Deadline for formal written report by the Chairperson of the Elections

Committee (or the Chairperson’s designee) to the Board of Directors

certifying the results of the election.

10. March (of the election year)

Homecoming, Installation of the President-Elect and new Directors.

Verification of Voter and Candidate Eligibility

1. Voting members of the Association as defined by the Bylaws of the

Association shall include those members who are Active Members, New

Graduate Members, and/or Life Members at the time of the election. The

Elections Committee shall be responsible for verifying the status of members

voting.

2. Candidates for the offices of President-Elect and Directors of the Board shall

meet the eligibility requirements as defined by the Bylaws of the Association.

The Elections Committee shall be responsible for verifying the status of

candidates prior to the election.

The Election Process

1. Voting may be by electronic and/or paper ballot, the format of which will be

approved by the Elections Committee.

2. Ballots received prior to Election Day will be secured until Election Day at

which time they will be tabulated under the direction of the Elections

Committee.

3. Candidates must run for one position only.

4. President-Elect --The election will be determined by a simple majority of the

membership voting.

5. Directors of the Board – At least five (5) Director positions will be filled by

election each year. At least ten (10) candidates for the Director positions will

be placed on the ballot. The candidates receiving the most votes will be

considered elected.

Unanticipated vacancies on the Board will be filled temporarily by

appointment of the Board of Directors until the next annual election process

when a candidate will be elected to complete the remainder of the Director’s

term.

Report of the

Bylaws Committee Chairperson

MUW Alumni Association

23 October 2013

(via teleconference call)

Members: David Ivey (Chair), Wanda Ray, Jimmie Moomaw, Del Oehms

Hamilton.

Also in attendance: Cheryl Cooper (President of the Board)

Bylaws Committee briefly met by teleconference call held on October 24. The Chair discussed

various items accomplished over the course of last year in hopes of continuing the efforts started

and completed.

The Committee discussed various goals for the year, including:

1. Incorporating last year’s amendments into a clean version of the bylaws for

distribution.

2. Reviewing the amended bylaws for formatting and transcription changes.

3. Making recommendations needed to clarify and define the meaning of certain terms

used in the bylaws where needed, and redress any issues with how those terms have

been implemented (e.g., reconciling how the formula for the number of board

members is being implemented during the final year of the transition period; and

clarifying how a member qualifies to serve on a committee).

4. Working with other committees to receive and incorporate any process needed for the

Policies and Procedures (PnP) document.

The Chair also discussed further review of the Affiliation Agreement to insure overall

compliance, but also to make specific recommendation for possible amendments where

appropriate, and as the University may desire.

Chapters and Constituency Groups Committee Report October 26, 2013 Members: Jane Dearing Dennis, Chair; Jenny Katool, Troy Lewis, Joy Darby Gardberg, Denna Hickman Fortner. Reports: The Association currently has identified the following CHAPTERS that meet on a regular basis: In state: Delta

Gulf Coast Hattiesburg Jackson Metro

Lowndes County

Northeast Mississippi Oktibbeha County Southwest Mississippi Around the country: Arkansas

Birmingham, Ala. Memphis, Tenn. Nashville, Tenn. New Orleans, La. The following CONSTITUENCY GROUPS have been proposed and are being organized: • Culinary Arts alumni [Katherine Shell Benson and Sarah Wood have started a Facebook page

and are planning to send a letter to the 197 Culinary Arts alums.] • African American alumni [Gus Argrett and Kristie Metcalfe are planning to send a letter to all

African American alums. A Facebook page has been established. There are 324 members. It should be noted that 2016 will mark the 50th year since the W was integrated and welcomed its first African American students.]

• School of Nursing alumni [We are in the process of recruiting nursing alums to organize this group.]

If anyone has suggestions for other constituency groups we might help launch, or ideas for making these groups successful, please contact a member of this committee. * * * The Delta Chapter is in the process of moving its checking account to the Foundation, according to chapter guidelines. Once that is completed, all chapters with checking accounts will be in compliance with the finance section of the chapter guidelines. * * *

The following Facebook groups have been established. We encourage alumni to join these groups in order to network, share news and information about The W and encourage more alumni to participate in and join the Alumni Association. MUW Class of 1976 – open group, 18 members MUW Class of 1977 – open group, 55 members MUW Class of 1978 – closed group, 88 members Mississippi University for Women Class of 1980 – community group, 13 likes MUW Class of 1982 – closed group, 27 members MUW Class of 1984 – open group, 46 members W alums – Jackson Metro Chapter – closed group, 124 members MUW Alumni of Memphis MUW Alumni Gulf Coast – open group, 41 members M.U.W. Rogue Social Club Alumni – closed group, 105 members D’Belle Alumni - closed group, 57 members Reveler Alumni – closed group, 327 members Lockheart Social Club Alumnae – closed group, 334 members MUW Troubadours & Big Brothers – closed group, 156 members Black Alumni of MUW – closed group, 340 members MUW Culinary Arts Alumni – closed group, 11 members History of W Athletics Group – closed group, 131 members MUW Class of 1995 & Friends – open group, 85 members Lancers of the W – closed group, 64 members MUW Class of 1991 and Friends – open group, 58 members MUW Class of 2016 – closed group, 108 members MUW Class of 2014 BSN Nursing Students – closed group, 67 members MUW Class of 2015 BSN Nursing Students – closed group, 63 members MUW Class of 2000 – closed group, 60 members MUW Class of 2014 – open group, 4 members MUW Class of 2015 – open group, 4 members MUW Class of 2013 – open group, 1 member MUW MSN Class of 2014 – closed group, 39 members MUW MSN Class of 2013 – closed group, 37 members Graduation class of 2013 MUW – closed group, 80 members MUW BSN Class of 2011 – open group, 1 member Class Of 1971 Mississippi University for Women formerly MSCW – closed group, 70 members Class of 1993 Mississippi University for Women – closed group, 18 members * * * Action items:

1. Board is asked to approve the additions of Anne Franklin Lamar and Sarah Wood as members of the Chapters and Constituency Groups Committee.

2. Lyndsay Cumberland has recommended consideration of an addition to the MUWAA

Chapter Guidelines. For tax purposes, Chapters need to obtain a W-9 form from vendors for any expense of $500 or more. Chapters should request a W-9 form in advance from the appropriate vendor, and the form should be submitted to the Office of Alumni Relations. This addition will be discussed at the Oct. 26 Committee session and action recommended to the Board of Directors on Oct. 26.

MUWAA Special Events Committee Meeting October 17, 2013

Committee Members Present: Dana Jackson (Chair), Katy Pacelli, Gus Argrett, Katherine Shell Benson, Courtney Murtaugh, Shelia Wendt Vickery, and Beverly Jones Committee Members Absent: Malinda Mabry-Scott MUW Staff: Andrea Stevens, Executive Director of Development & Alumni and Lyndsay Cumberland, Director of Alumni Relations Other Alumni: Sherrie Cooper, MUWAA President

This Committee shall assist in coordinating the participation of Association members in support of formal programs and special activities planned by the Association President or the University. The committee will consult with the University’s Executive Director of Alumni Relations regarding these events. Silent Auction at 2014 Homecoming Since the 2013 silent auction was such a great fundraiser at Homecoming, it had been previously decided that it should be held again for 2014 Homecoming. Lyndsay Cumberland confirmed that the silent auction will be paired with the Southern Grace event on Saturday night, either in Shattuck or in an enclosed tent outside Shattuck. Tentative time for the event is 5:00 pm to 7:30 pm, with the final time to still be determined based on the Homecoming schedule. The Southern Grace event will be a ticketed event, but the silent auction will be free. The committee will be investigating online bidding for those not able to attend Homecoming along with the possibility of having a live auction of selected items during the event. The moneys raised from the silent auction are used to fund the MUWAA annual scholarships and grants, which include the Legacy Scholarship ($2,500), Faculty Enhancements Grants ($1000), and New Faculty Award ($1,000). The committee agreed that the name of the silent auction should not focus on the scholarship so that those participating know how all the moneys will be used. The name of the event is still to be determined, but will need to be finalized by December 1, 2013 so that it can be included in the 2014 Homecoming materials. Other Events Sherrie Cooper provided feedback from her discussion with Dr. Borsig regarding the committee. In addition to the silent auction, he would like to see the Special Events Committee work with the Recruitment and Retention Committee for the Send Off parties for new students. Sherrie also mentioned sponsoring events that would increase MUWAA membership and participation. Maybe having MUWAA sponsored events during Homecoming that would be free to MUWAA members, like a sing along at the gate, karaoke or a chocolates and wine reception. For some events, If participants weren’t MUWAA members, they could purchase a ticket to the event that would then provide them with membership as well.

MUWAA BUDGET

MUW Foundation Fund Balances as of 09/30/13

a. Southern Grace Endowed Scholarship Fund: $31,553.17

b. Alumni Fund: $34,432.83

c. Alumni Association Activities Fund: $5,432.01

d. MUW Alumni Association Legacy Scholarship Fund: $7,072.00

e. MUW Alumni Association Faculty Award Fund: $110.00

f. MUW Alumni Association Holding Account: $11,695.61

g. Southern Grace Restricted Fund: $3,099.60

Current as of 09/30/2013

Fund Name Balance on 1/1/11 Expenses Revenues Ending Balance Expenses Revenues Ending Balance Expenses Revenues Ending Balance Expenses Revenues Ending Balance

Southern Grace Endowed Scholarship Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Specifics

Alumni Restricted Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Specifics

Alumni Association Activities Fund -$ -$ -$ -$ -$ -$ 3,501.79$ 275.00$ 1,390.00$ 4,616.79$ -$ 380.00$ 4,996.79$

Specifics Event room chg

MUWAA Legacy Scholarship Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Specifics

MUWAA Faculty Award Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Specifics

MUWAA Holding Account -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Specifics

Southern Grace Restricted Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Specifics

Quarter 1 (ends 3/31/11) Quarter 2 (ends 6/30/11) Quarter 3 (ends 9/30/11) Quarter 4 (ends 12/31/11)

MUWAA Treasurer's Report 2011

Current as of 09/30/2013

Fund Name Balance on 1/1/12 Expenses Revenues Ending Balance Expenses Revenues Ending Balance Expenses Revenues Ending Balance Expenses Revenues Ending Balance

Southern Grace Endowed Scholarship Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Specifics

Alumni Restricted Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Specifics

Alumni Association Activities Fund 4,996.79$ -$ 195.00$ 5,191.79$ 750.00$ 300.00$ 4,741.79$ -$ 440.00$ 5,181.79$ -$ 470.00$ 5,651.79$

Specifics Insurance

MUWAA Legacy Scholarship Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Specifics

MUWAA Faculty Award Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Specifics

MUWAA Holding Account -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Specifics

Southern Grace Restricted Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Specifics

Quarter 1 (ends 3/31/12) Quarter 2 (ends 6/30/12) Quarter 3 (ends 9/30/12) Quarter 4 (ends 12/31/12)

MUWAA Treasurer's Report 2012

Current as of 09/30/2013

Fund Name Balance on 1/1/13 Expenses Revenues Ending Balance Expenses Revenues Ending Balance Expenses Revenues Ending Balance Expenses Revenues Ending Balance

Southern Grace Endowed Scholarship Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$

Specifics

Alumni Restricted Fund -$ -$ -$ -$ -$ 34,432.83$ -$ -$ 34,432.83$ -$ -$ 34,432.83$

Specifics

Alumni Association Activities Fund 5,651.79$ 750.00$ 210.00$ 5,111.79$ 1,108.45$ 1,800.00$ 5,803.34$ 511.33$ 140.00$ 5,432.01$ -$ -$ 5,432.01$

Specifics Insurance Paperweights, Logos, etc. MNM Logos

MUWAA Legacy Scholarship Fund -$ -$ -$ -$ -$ 7,072.00$ -$ -$ 7,072.00$ -$ -$ 7,072.00$

Specifics

MUWAA Faculty Award Fund -$ -$ -$ -$ -$ 110.00$ -$ -$ 110.00$ -$ -$ 110.00$

Specifics

MUWAA Holding Account -$ -$ -$ -$ -$ 11,695.61$ -$ -$ 11,695.61$ -$ -$ 11,695.61$

Specifics

Southern Grace Restricted Fund -$ -$ -$ -$ -$ 5,919.60$ 3,000.00$ 180.00$ 3,099.60$ -$ -$ 3,099.60$

Specifics Xfer to Culinary Arts Scholarship

Quarter 1 (ends 3/31/13) Quarter 2 (ends 6/30/13) Quarter 3 (ends 9/30/13) Quarter 4 (ends 12/31/13)

MUWAA Treasurer's Report 2013

MISSISSIPPI UNIVERSITY FOR WOMEN ALUMNI ASSOCIATION PUBLIC RELATIONS COMMITTEE REPORT

October 26, 2013

Members: Amy Tate, Chair Hilary Hamblin Stephen Taylor Ruth Jones Terri Sasser Mack Spencer Kathy Scarbrough The Public Relations Committee communicated via conference call on October 21, 2013 and discussed the items below: 1. Communications Plan/Editorial Calendar

Communications plan to expand the outreach of the MUWAA, identifying any budget needs in terms of support for proposed efforts such as a periodic electronic newsletter, regular posts to the Facebook page, additional content and updates for the MUWAA website and regular press releases as to the activities of the MUWAA. (Please see draft of mailing piece attached as Exhibit 1.)

2. Content for MUW Public Affairs Office/Social Media (Please see list of Social Media attached as Exhibit 2.) Short-term:

Press release announcing the 2013-2014 MUWAA Officers and Board Members targeted at media in the areas where board members reside and posted on the MUWAA web site.

Individual bios for each board member to be posted on the MUWAA Facebook page as a series of "meet the board" posts and on the MUWAA web site; draft data template for members to submit information. (Please see draft attached as Exhibit 3.)

Long term:

Strategy for content sharing with MUW Public Affairs office (draft pre-approved templates for new job, promotion, chapter announcements; Amy and Terri developing)

Strategy for keeping MUWAA website and social media content up to date (content to

Lyndsay at alumni@muw.edu.)

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Give Back to Your Alma Mater!

Support your Alumni Association funds

MUWAA Legacy Scholarship - Donations to this scholarship fund allow us to present an annual

scholarship of $2,500 to a deserving student who is a legacy—defined as the child, grandchild, sibling, niece

or nephew, daughter-in-law or son-in-law, great-grandchild, great-niece or great-nephew, or cousin

of an alumnus.

MUWAA Faculty Award Fund – Donations to this fund allow us to present an annual grant of $250 to

one faculty member in each college and $1,000 to one newer faculty member at the University. These grants

are to reward the hard work of faculty members in supporting the academic mission of MUW.

MUWAA Activities Fund – Donations to this fund allow us to support the MUWAA annual awards

given to our distinguished alumni and friends during Homecoming!

Support The W fund The W Fund is vital to MUW’s success and is the only unrestricted fund that provides The W with

immediate “spendable” income. It provides funding for items and programs that are not covered by state

allocations or tuition fees. By choosing to make a gift to The W Fund, you support our commitment

to excellence.

Something else dear to your heart?You can give to any scholarship, faculty support,

and/or educational tool that is meaningful to you! Private contributions from alumni and friends of

MUW make it possible for our students to thrive in an atmosphere of excellence, ensuring the Long Blue

line will grow stronger with every graduating class.

ALUMNI ASSOCIATION

Exh

ibit 1

Become an active member of your Alumni Association

We need your participation in the work of the Alumni Association and welcome membership

from every class and every major. It’s a great way to keep up with your friends from the university

and to network with other alumni. An active member of the Alumni Association is anyone who has earned at least 12 semester hours of credit and who has donated $40 or more to

the university through the MUW Foundation between Jan. 1 and Dec. 31.

Refer a student to

The Office of AdmissionsFor many students, The W provides just the

right environment for serious studies in a small, nurturing environment.

If you’d like for us to follow up with a student, please let our Office of Admissions know.

They’d welcome a call from you at 662-329-7106, or toll free 877-462-8439.

MUWAA Active Membership Registration Form

Name: _______________________________

Class: ________________________________

Address: ______________________________

_____________________________________

_____________________________________

_____________________________________

E-mail: ______________________________

o Are you interested in starting/joining a chapter in your area?

o Are you interested in providing mentoring/ internship opportunities to students?

Please designate the scholarship/fund for your gift:

o Legacy Scholarship

o Faculty Enhancement Scholarship

o Alumni Association Activities Fund

o The W Fund

o Class Scholarship

o Other _____________________________

Amount: $____________________________

Please make checks payable to the MUW Foundation.

Help form an alumni chapter in your areaWe’ll help you identify graduates who share your love of The W. To get started, contact the Office of Development and Alumni and let us know that you’re interested. We’ll ask you to provide a list of counties and major

cities within a 75-mile radius of your location. Then, we’ll conduct a survey of alumni living

in the area to identify those who may be interested. This is a great way to participate in

annual events or montly lunch gatherings.

Every member of The Long Blue Line is important to us.

There’s something everyone can do!

To learn more, call

662-329-7295 or visit

www.muw.edu/alumni

NAMED ONE OF THE NATION’S

Exh

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MUWAA SOCIAL MEDIA

Please note that all social media is listed on each page of the alumni website at

http://web3.muw.edu/alumni.

Alumni:

https://www.facebook.com/MUWAlumniAssociation (744 likes, monitored by Director of Alumni

Relations & University Webmaster)

https://twitter.com/muwalumni (261 followers, monitored by Director of Alumni Relations & University

Webmaster)

http://www.linkedin.com/groups/MUW-Alumni-Association-4121003?gid=4121003&trk=edu-cp-group-

name (111 members, monitored by Director of Alumni Relations & University Webmaster)

University:

http://www.youtube.com/muwedu (Monitored by University Webmaster)

http://www.pinterest.com/muwedu/ (Monitored by University Webmaster)

Please note that there is a page on the site to find many MUW Alumni Social Networking groups

at http://web3.muw.edu/alumni/stay-in-touch/networking.

Please note that we have an online community at

http://www.alumniconnections.com/olc/pub/MVW/olcregister/

Exh

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1

MUW ALUMNI ASSOCIATION LEADERSHIP DATA SHEET

2013-2014 BOARD MEMBERS & OFFICERS

Please complete and return no later than November 8

Specify Current Position in The MUW Alumni Association: Date of completion of this profile: PERSONAL Name exactly as it should appear when published: Name as commonly used while a student: ACADEMIC - MUW Initial Degree: Initial Degree Year: Field of Study: Any Additional Degree(s): Additional Degree(s) Year(s): Field(s) of Study: SUPPLEMENTAL – MUW Honorary/Academic Associations: Social Club(s): Other Organizations/Activities: Miscellaneous: ACADEMIC – OTHER Degree: Degree Year: Field of Study: Degree: Degree Year: Field of Study: CONTACT INFORMATION Primary Email address: Additional Email Address: Mailing Address: Business Phone: Mobile Phone: Home Phone: Fax: PROFESSIONAL Brief Summary, including current professional information, affiliations

Exh

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2

SUPPLEMENTAL Hobbies, Special Interests, Awards & Honors PERSONAL Marital Status, Spouse, Children, Other Family Members Attending MUW Please make any additional comments which you would like included in you leadership profile or that may be of interest to alumni when “getting to know” their elected representatives:

MEDIA INFORMATION: List of cities where press releases relating to your involvement in The MUWAA should be distributed, including current city of residence and “hometown” while a student at The W:

Upon completion, you may e-mail, mail or fax this form to: Amy Tate, PR Committee Chairman E-mail: astate@tva.gov Fax: 662-690-3601 Mailing address: 2007 Nancy Drive, Tupelo, MS 38804

Exh

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Mississippi University for Women

Alumni Association

HTTP://WEB3.MUW.EDU/ALUMNI

________________________________

1100 College Street, MUW-10

Columbus MS 39701-5800

(662) 329-7296

October 25, 2013

Dear Association Former-President,

Twenty-three of forty-one living MUWAA Former Presidents gathered on Thursday, October 24,

2013, in Shattuck Hall, to hear firsthand the state of the University, enjoy a delicious meal served by

culinary art students, and fellowship with friends.

We believe it was time well spent, and missed those who were unable to attend.

We asked Dr. Borsig to give us his top three items that this group could do immediately to

support the University. And they are:

-Grow paid membership in the MUWAA.

-Find prospective students.

-Speak positively of MUW.

We also determined that of those present, three had never been presented a Former President’s

Pin. If you were never presented with a pin, or if you are potentially interested in purchasing a

replacement pin (cost to be determined by number sold), please let us know.

If there are follow-up questions for Dr. Borsig or any other University leader, please send them

our way (andy@thaggard.org, elainecpa@bellsouth.net).

Finally, the group overwhelmingly indicated that the preferred method of communication is

email. Unless you indicate to us a preference for the printed word, all future dialog will be online.

Thank you for your continued service to our beloved University. We look forward to seeing you

again soon.

Sincerely,

Scholarship and Awards Committee Report to the Board

October 26, 2013

The Legacy Scholarship was awarded to Virginia Claire Turman. Both her mother and sister are alumni of The W. The Scholarship and Award Committee met by conference call and discussed changes to Appendix D of the Policies and Procedures. A red line version of that section follows at Attachment 1. Next Up: We will be reviewing the requirements for the Culinary Arts and Southern Grace scholarships, as requested by Jenny Katool. We also hope to review the awards process.

ATTACHMENT 1

Appendix D: Scholarships/Grants

Mississippi University for Women Alumni Association Legacy Scholarship Purpose: The Mississippi University for Women Alumni Association's Legacy Scholarship is awarded to one family member of an alumna/us who has been admitted to MUW as a new, full-time student. The MUWAA Legacy Scholarship selection is based on the student’s potential for academic and leadership success at MUW. Criteria should not include student's financial need. Amount: The amount of the MUWAA Legacy Scholarship is $2,500 (divided equally between fall and spring). Criteria: To be considered for this scholarship a student must be entering their first semester at MUW. Those eligible for the MUWAA Legacy Scholarship will be considered in this order:

1. The child, grandchild, great-grandchild of an alumna/us.* 2. The niece, nephew, great-niece/nephew, cousin, or sibling* of an alumna/us. * Child includes step-children; sibling includes half or step-siblings.

To maintain eligibility Legacy Scholars must maintain full-time enrollment and a MUW GPA of 3.0 or better. Application Process: The priority deadline to submit applications to the MUWAA is April 1 for the following fall semester. Applications must be postmarked by that date. Applications should include:

1. Student’s complete résumé, including academic achievements, extracurricular activities, and work and volunteer activities;

2. Letter Statement describing why she or he has decided to attend MUW; and 3. Letter of recommendation from the alumna/us nominating the applicant; and 3.4. Letter of recommendation from a high school teacher or counselor.

Legacy Scholars must maintain full-time enrollment and a quality point average of 3.0. Mail applications to: MUWAA Scholarship Chair

Legacy Scholarship 1100 College Street MUW Box 10 Columbus, MS 39701

Funds for this scholarship are held in a restricted account in the MUW Foundation for distribution to the winner’s account with the Comptroller, upon receipt of a letter from the MUWAA President accompanied by the association minutes approving dispersal of funds. This

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Comment [K1]: A line will be added to the application for the applicant to identify all alumni connection (s). An additional letter of recommendation is redundant.

letter and attachment should be kept on file in the Alumni Relations office, the Foundation office, and with the President of the MUWAA. MUWAA Scholarship Chair’s Responsibilities and Selection Process: The MUWAA President notifies the MUW Director of Admissions Admissions Director of scholarship availability and its criteria in a letter or email accompanied by the association minutes approving dispersal of funds The MUW Director of Admissions. Admissions Director will notify eligible students and direct them to the on-line application form. Applications are mailed to the Alumni Relations office where they are checked for compliance. with the deadline. They are not opened. The Scholarship Chair selects a faculty member to lead a campus committee of four (4) faculty and/or staff members (with preference given to alumni) in the selection process. The MUW Director of Alumni Relations will serve as an ex-officio member of the committee. The faculty committee reviews applications, makes the selectionranks eligible applicants, and sends the list name to the MUWAA Scholarship Chair through the Alumni DirectorMUW Director of Alumni Relations. The selection is announced at Homecoming. If the first student on the list declines the scholarship for any reason, the scholarship will be awarded to the next name on the list. If feasible, a representative from the MUWAA will make the presentation at the recipient’s high school awards day. Appropriate publicity should be arranged through the Public Affairs office. The current year recipient will be announced each year at Homecoming. MUW Foundation Account ID: 26108 Name: Mississippi University for Women Alumni Association Legacy Scholarship Quarterly Statements: Copies to MUWAA President, MUWAA Treasurer and MUWAA Alumni Director Director of Alumni Relations.

Comment [K2]: Allowing the alumni relations staff to open the application packets will speed up the process allowing them to verify eligibility and make copies of the packets for the committee members.

Southern Grace Committee Report

October 21, 2013

Members: Gail Laws, Chair; Jenny Katool; Augustus Argrett; Katherine Munson; Alma Ellis; Katherine

Shell Benson; Patsy McDaniel

Current Inventory: 2086 cookbooks

Cookbooks are being sold in the campus bookstore and online through the bookstore. It is also

promoted through Visions and on the MUWAA Facebook page.

Plans are underway for a Southern Grace “10 year Anniversary Party” at homecoming.

On July 27, 2013 the MUWAA Board voted to move $3000.00 from the Southern Grace restricted

account to the Culinary Arts endowed scholarship. This has been completed.

Strategy and Support Committee

Members:

Jenny Katool, Chair

David Ivey

Mitzi Green

Amy Tate

Stephen Taylor

A conference call was held on September 5 with Dr. Patricia Cormier. Participating in the conference call

were Jenny Katool, Jayne Perkins-Brown, Sherrie Cooper, Ruth Jones and Andrea Stevens. Preliminary

discussion and plans were made for the joint committee meeting with the Foundation Board Strategic

Planning Committee and the MUWAA Strategy and Support Committee. The meeting will take place on

October 25 at 1:00 p.m. in order to plan for the volunteer conference that will be held February 7 and 8

(1/2 day), 2014.