Music Capital Scheme 2017 - Award 1 Preparatory Word Document

This Preparatory Word Document contains the Music Capital Scheme 2017 Award 1 application form questions, and is intended to help applicants prepare their answers before completing the Music Capital Scheme 2017 Award 1 online application form. Applicants are advised to complete a draft version of their form using this document, and save it to their computer. Applicants may then copy and paste most answers from this document when completing the Music Capital Scheme 2017 Award 1 online application form. Applicants are advised to read the Music Capital Scheme 2017 Award 1 Guidelines before completing this document.

Please note: this document is not the application form and will not be accepted as such.

Applicants must provide an answer for each question- please enter N/A if a question does not apply to your organisation. Applicants are reminded to read all hints on the application form (noted in orange here, and indicated by question marks on the online application form).

SECTION 1: GENERAL INFORMATION

1.1) Name of organisation:

1.2) Is your organisation based in the Republic of Ireland? Yes / No[If the applicant chooses No, the form cannot be submitted, and the following text will appear:]Please note that organisations must be based in the Republic of Ireland to be eligible for this award. See the Music Capital Scheme 2017 – Award 1 Guidelines for further information.

1.3) Address of organisation:

1.4) County: [Dropdown list, the applicant must choose one option]

1.5) Telephone (mobile):

1.6) Telephone (landline):

1.7) Email: (Hint: Please note- correspondence confirming receipt of your application and the award results will be sent to this address.)

1.8) Contact name: (Hint: The contact person will oversee the management of the organisation’s application and compliance with award conditions, if awarded. Music Network will not enter into correspondence with any other member of the organisation in relation to this grant application unless a change in person in nominated by the board/committee of the organisation and is communicated in writing to Music Network.)

1.9) Position in organisation:

1.10) Does your organisation’s primary focus relate to working with people based in a RAPID areas? Yes / No(Hint: The RAPID (Revitalising Areas by Planning, Investment and Development) Programme is a Government initiative, which aims to ensure that priority attention is given to 51 designated areas by focusing State resources available under the National Development Plan. Please see https://www.pobal.ie/FAQ/Pages/RAPID.aspx for additional information on RAPID areas.)

[If yes, a dropdown list of all RAPID areas will appear, the applicant must choose one option]

SECTION 2: INFORMATION ABOUT YOUR ORGANISATION

2.1) Which of the following best describes your organisation:[Dropdown list, the applicant must choose one option]

Amateur or youth orchestraBrass, reed or silver bandChoirClassical ensembleCommunity music groupConcert band Jazz ensembleLocal authorityMusical societyPercussion or samba bandPipe bandPop/rock ensembleResource, community, youth organisationMusic SchoolTraditional music ensemble / organisation VenueOther (please specify) __________

2.2) When was your organisation founded?

2.3) How is your organisation constituted? (Hint: This definition must be listed in your organisation’s constitution.) [Dropdown list, the applicant must choose one option]

Designated Activity Company (DAC)Company Limited by Guarantee (CLG)Local authorityMembership organisationNot-for-profitUnincorporated associationVoluntary bodyOther (please specify) __________

2.4) Does your organisation have a Registered Charity Number (RCN), as assigned by the Charities Regulatory Authority? Yes / No(Hint: Please see www.charitiesregulatoryauthority.ie for further information)

[If the applicant chooses Yes, the following will appear:]Please list your organisation’s Registered Charity Number (RCN):

[If the applicant chooses No, the following text will appear:]Note: If you do not provide a Registered Charity Number (RCN) here, you must submit your organisation’s constitution* and written confirmation from the Charities Regulatory Authority that your organisation has started the process of registering for a Registered Charity Number (RCN) as part of your Essential Support Materials.* in some cases this may also be the constitution of the parent organisation.

2.5) How is your organisation governed? (Hint: You are required to list members of your board/committee, indicating positions held (e.g. Chairperson, Secretary, PRO etc.) in a separate document as part of your Essential Support Materials.) [Dropdown list, the applicant must choose one option]

Board of directorsVoluntary committeeOther (please specify) __________

2.6) How many members do you have?[Dropdown list, the applicant must choose one option]

Under 2020 – 5050 – 100100 – 200200 – 500500+

2.7) How many people participate in your music programme(s)? (Hint: The number of members in your organisation may differ from the number of people that participate in your music programme/s. Participants may also include people outside of your membership who take part in activities such as summer schools, music events etc.)[Text box, max. 200 words]

2.8) Does your organisation involve people under the age of 18? Yes / No(Hint: Are any of your members, participants, or team, under the age of 18?)

[If the applicant chooses Yes, the following text will appear:]Organisations delivering programmes for children and young people under the age of 18 are required to have adequate child protection and welfare policies and procedures in place. This documentation must specifically relate to the work of your group or organisation, and procedures must have been fully implemented. In the case of a larger organisation, the policy must relate specifically to your branch rather than the parent organisation e.g. including information on your branch procedures, Designated Liaison Person. It is the responsibility of your organisation to ensure that your Child Safeguarding Statement has been developed in compliance with Children First: Guidance on Developing a Child Safeguarding Statement; see www.tusla.ie for further information.You must submit your Child Safeguarding Statement as part of your Essential Support Materials.

2.9) Does your organisation involve vulnerable adults? Yes / No(Hint: A vulnerable adult is a person aged 18 years or over who may require assistance to care for themselves, or protect themselves from harm or from being exploited. This may be because they have a disability (either mental health, intellectual or physical), a sensory impairment, are old and

frail, or have some other form of illness. See www.safeguardingcommittee.ie for further information.)

[If the applicant chooses Yes, the following text will appear:]Organisations delivering programmes for vulnerable adults are required to have vulnerable adult protection and welfare policies and procedures in place. This documentation must specifically relate to the work of your group or organisation, and procedures must have been fully implemented. In the case of a larger organisation, the policy must relate specifically to your branch rather than the parent organisation e.g. including information on your branch procedures, Designated Liaison Person. It is the responsibility of your organisation to ensure that an appropriate Vulnerable Adults Policy is in place; see www.safeguardingcommittee.ie for further information.You must submit your Vulnerable Adults Protection Policy as part of your Essential Support Materials.

2.10) Where, and how often, do you rehearse/perform? (Hint: List the addresses of rehearsal and performance spaces.)[Text box, max. 200 words]

2.11) Describe the repertoire that you play/sing:[Text box, max. 200 words]

2.12) Select the primary musical genre that you play/sing: [Dropdown list, the applicant must choose one option]

BluegrassChoralClassicalContemporary ClassicalEarly Music/ Baroque ElectronicElectro-acousticIrish TraditionalJazz / ImprovisedMarching BandMusicalsOperaPopRhythm & BluesRockSambaWorldOther (please specify)

2.13) Select any additional genres that you play / sing:(Hint: Indicate up to five genres, as appropriate. If not applicable, tick Other and indicate ‘n/a’.)[Check boxes, the applicant may choose up to five options]

BluegrassChoral

ClassicalContemporary ClassicalEarly Music/ Baroque ElectronicElectro-acousticIrish TraditionalJazz / ImprovisedMarching BandMusicalsOperaPopRhythm & BluesRockSambaWorldOther (please specify)

2.14) What type of activities does your organisation typically undertake? (Hint: Indicate up to five main activities.)[Check boxes, the applicant may choose up to five options]

Formal concerts/performances with paying audiencesInformal concerts/performances with free admittanceOutdoor concerts/performances, participation in marches or paradesParticipation in local events/festivalsCompetitionsInstrumental/vocal tuition for membersWorkshops/development programmes for participantsCharity workCD production, radio recording, broadcastingOther activities (please specify) __________

2.15) How is your organisation funded?(Hint: Tick as many boxes as appropriate.)[Check boxes, the applicant may choose multiple options]

Subscriptions from membersBox office incomeCommercial sponsorshipIn-kind supportLocal authority grantsOther public fundingCharitable collectionsEngagement feesOther (please specify) __________

2.16) Has your organisation received public funding from any source in the past five years? Yes / No(Hint: Public funding includes any funding from government departments, local authorities, public sector bodies such as The Arts Council, The Heritage Council, The Sports Council or from organisations principally funded by any of the above.)

[If the applicant chooses Yes, the following will appear:]If yes, please give details, including whether for capital, running costs or other purposes- highlighting amounts relating to instrument purchase or maintenance. Note: If your organisation has received Arts Council Funding please specify the type of funding received (i.e. Revenue funding, Project Award etc.) and provide a simple breakdown of how these funds were used.

Funder Year Funding Received Capital/running costs/other (specify)[Max. 300 words]

[Expandable Table]

2.17) Summarise (e.g. using bullet points) the current musical activities of your organisation in the context of your musical aims and objectives.(Hint: Include references to rehearsals, performances, tuition, masterclasses. Please note- it is not necessary to repeat information you have listed in questions 2.10- 2.14 above.)[Text box, max. 500 words]

2.18) Please list up to 15 key previous and planned performances in 2017/2018. (Hint: Include details of venues, programmes, guest artists, dates, approximate audience size. Include formal and informal concerts and competition performances). [Text box, max. 1,000 words]

2.19) Does your organisation currently own instruments? Yes / No[If the applicant chooses Yes, the following text will appear:]

Please note, you must submit a list of the instruments as part of your Essential Support Materials, via Dropbox, detailing number and type of instruments, state of repair and approximate expected life span.

SECTION 3: PROPOSED INSTRUMENTS FOR PURCHASE

3.1) Please list the instruments you plan to purchase, in priority order. Please refer to the list of Eligible Expenditure in the Music Capital Scheme 2017- Award 1 Guidelines. All figures listed below must be in Euro. Note: you must submit the mandatory number of quotations for each proposed instrument for purchase from separate instrument makers/dealers, as part of your Essential Support Materials.

(Hint: All applications to the Music Capital Scheme must comply with Public Procurement Guidelines (http://ogp.gov.ie/public-procurement-guidelines-for-goods-and-services/). Applicants must include quotations for each proposed instrument for purchase as follows:

o Where the overall cost of the proposed instruments for purchase is less than €5,000, two quotations for each instrument from separate instrument dealers / makers must be submitted.

o Where the overall cost of the proposed instruments for purchase is between €5,000 and €25,000, three quotations from separate instrument dealers / makers must be submitted.

The maximum amount awarded will be €18,750 i.e. the overall instrument cost must not exceed €25,000.

Quotations should be copies of letters or emails from instrument dealers /makers. For mass produced instruments or equipment, screenshots from websites are acceptable. In the case of bespoke instruments, the additional quotation(s) should be for the nearest comparable instrument(s). If quotations are in a currency other than Euro, please include the relevant conversion(s); the figures listed on your application form must be in Euro. Note: Submitting links to websites is not acceptable. These quotations are essential for comparison purposes so that ‘value for money’ can be demonstrated and given careful consideration in relation to all applications.).

Number (e.g. how many harps?)

Name of instrument

Quality of instrument e.g. student/second-hand

Brand or maker Cost (per individual instrument)

€

Total cost of instruments

€[Dropdown list of numbers (1- 100)]

[Max. 50 words] [Max. 50 words]

[Expandable Table]

3.2) The Music Network Music Capital Scheme will provide up to 75% of the cost of the proposed instruments. Please detail how you will fund the remainder e.g. local authority grant, fundraising, sponsorship, loan etc. Discounts from instrument dealers must not be included in the contribution from your organisation. Please confirm if this support is confirmed or projected. (Hint: It is not necessary to have this support confirmed at the time of application but you must indicate how you plan to raise the funds. If the funding is confirmed, please submit documentation with your Optional Support Materials.)[Text box, max. 400 words]

3.3) Please confirm the financial details:Note: shipping is an ineligible expense, and must not be included here.

Total cost of proposed instrument purchase €xx,xxx.xxTotal income from other sources €xx,xxx.xxAmount requested from Music Capital Scheme €xx,xxx.xx

[The first figure should be the total amount, as detailed in question 3.1The second figure should be the total amount, as detailed in question 3.2The third figure should the first figure minus the second figure i.e. total cost of instruments minus the organisation’s income from other sources. This figure must not exceed 75% of the total cost of the instruments].

3.4) Why are these instruments necessary for the work of your organisation?(Hint: Describe the need for these specific instruments; describe the impact these instruments will have on your members/participants, and to your ongoing work and your programme of activities.)[Text box, max. 500 words]

3.5) Who will use these instruments (existing players, new players etc.)? Outline rationale. [Text box, max. 400 words]

3.6) Will you operate an instrument lending policy? Yes/No[If the applicant chooses Yes, the following will appear:]

Please outline details. (Hint: Will instruments be rotated among players? For how long will people have access to instruments? Will instruments be hired or loaned?)[Text box, max. 400 words]

3.7) Outline plans to offer training to players in connection with these instruments.(Hint: Do you currently have access to relevant teachers for these instruments? Will it be necessary to implement a teaching plan for your players?)[Text box, max. 400 words]

3.8) Will these instruments facilitate a greater level of participation in your organisation? Yes / No[If applicant chooses Yes:]

If yes, please outline plans for recruitment of new members including details of any specific areas for recruitment.[Text box, max. 400 words]

3.9) Outline plans for housing, insurance, maintenance and repair of instruments. (Hint: Include the type of housing facility and address, the name and address of the company with whom you propose to insure the instruments, and arrangements for repair and maintenance.)[Text box, max. 400 words]

SECTION 4: SUBMISSION OF SUPPORT MATERIAL

4.1) Please list a link to a Dropbox folder which contains your Essential and Optional Support Materials:Note: once your online application form has been submitted, all application content will be considered final and it will not be possible to make changes to your application form or your Dropbox folder. (Hint: Please include https:// at the beginning of your Dropbox link)

4.2) Please click to indicate the Essential Support Materials which are submitted as part of your application, via Dropbox. (Hint: See the Music Capital Scheme 2017 – Award 1 Guidelines for further information on Essential Support Materials) [Check boxes, the applicant may choose multiple options]

History of organisation (Hint: A document detailing the development of the organisation since its establishment. In the case of primary / post-primary schools, this may focus specifically on the development of the music programme. (max. 1,000 words))

Biographies of artistic personnel (Hint: A Curriculum Vitae or other information detailing the musical career of the main personnel involved in tuition within the organisation. Key artistic personnel may include, but is not limited to, artistic director, musical director and/or assistant director, tutors/visiting composers/musicians providing tuition etc. (max. 1,000 words))

Mandatory number of quotations for each proposed instrument for purchase (Hint: All applications to the Music Capital Scheme 2017 – Award 1 must comply with Public Procurement Guidelines (http://ogp.gov.ie/public-procurement-guidelines-for-goods-and-

services/). Applicants must include quotations for each proposed instrument for purchase as follows:o Where the overall cost of the proposed instruments for purchase is less than €5,000,

two quotations for each instrument from separate instrument dealers / makers must be submitted.

o Where the overall cost of the proposed instruments for purchase is between €5,000 and €25,000, three quotations from separate instrument dealers / makers must be submitted.

The maximum amount awarded will be €18,750 i.e. the overall instrument cost must not exceed €25,000. Quotations should be copies of letters or emails from instrument dealers /makers. For mass produced instruments or equipment, screenshots from websites are acceptable. In the case of bespoke instruments, the additional quotation(s) should be for the nearest comparable instrument(s). If quotations are in a currency other than Euro, please include the relevant conversion(s); the figures listed on your application form must be in Euro. Note: Submitting links to websites is not acceptable. These quotations are essential for comparison purposes so that ‘value for money’ can be demonstrated and given careful consideration in relation to all applications.

Audio / video recordings(Hint: Applicants may save up to three audio files (mp3 format only) in their Dropbox folder along with a Word document listing the recording details (date, location of recording, start / stop times of relevant section to listen to). Applicants may alternatively save up to three links to audio or video samples on the Word document in their Dropbox folder, along with the recording details. Note- links should be publicly accessible / a password for a private link should be listed if necessary. It is the applicant’s responsibility to ensure that recordings are accessible by assessors. Note: the assessors’ only opportunity to experience your performing ability is through your audio / video recordings, so please ensure that the recordings you submit offer the best representation of your playing.)

List of members of board/committee (Hint: A list of your organisation’s board or committee, indicating positions held (e.g. Chairperson, Secretary, PRO etc.)

Copy of Constitution and documentation from the Charities Regulatory Authority (if a Registered Charity Number (RCN) is not provided at question 2.4 above)

(Hint: If you did not provide a Registered Charity Number (RCN) at question 2.4 above, you must submit your organisation’s constitution* and written confirmation from the Charities Regulatory Authority that your organisation has started the process of registering for a Registered Charity Number (RCN) as part of your Essential Support Materials.* in some cases this may also be the constitution of the parent organisation.)

Copy of Child/Vulnerable Adults Protection Policy of organisation, as applicable (Hint: See questions 2.8 and 2.9 above. Organisations delivering programmes for children and young people under the age of 18 and/or vulnerable adults are required to have adequate child / vulnerable adult protection and welfare policies and procedures in place. This documentation must specifically relate to the work of your group or organisation, and procedures must have been fully implemented. In the case of a larger organisation, the policy must relate specifically to your branch rather than the parent organisation e.g. including information on your branch procedures, Designated Liaison Person. It is the responsibility of your organisation to ensure that your Child Safeguarding Statement has been developed in compliance with Children First: Guidance on Developing a Child Safeguarding Statement; see www.tusla.ie for further informationIt is the responsibility of your organisation to ensure that an appropriate Vulnerable Adults Policy is in place; see www.safeguardingcommittee.ie for further information.)

List of instruments currently owned by the organisation, as applicable(Hint: If your organisation currently owns instruments, a list of the instruments must be submitted, including number and type of instruments, the state of repair and approximate life span.)

Note: If you have not included all of the above (as applicable), your application is not eligible for consideration under the Music Capital Scheme 2017.

4.3) Please complete an itemised list of the Optional Support material that you are submitting as part of your application, via Dropbox. (Hint: Optional Support Material may include: publicity material / press cuttings, reviews, adjudication sheets, confirmation of partnership funding (if already secured))[Text box, max. 500 words]

SECTION 5: RESEARCH / FEEDBACK (OPTIONAL)

Use this part of the form to contribute to research, and offer feedback to The Department of Culture, Heritage and the Gaeltacht, the Arts Council and Music Network about support for the purchase of music instruments for non-professional performing groups. Information provided in this section will not affect the outcome of your application. Please enter N/A if you would prefer to not to answer questions in this section.

5.1)How did you hear about this award? [Expandable table with the following options, the applicant may choose multiple options]

Website (please name) __________Email newsletter (please name) __________Resource organisation (please name) __________Media (please name outlet) __________Word of mouth __________Other (please explain) __________

5.2)Please give details of the gender breakdown of the members within your organisation:[Dropdown menu, the applicant may choose one option]

100 % Male - 0% Female90% Male – 10% Female80% Male- 20% Female70% Male- 30% Female60% Male- 40% Female50% Male- 50% Female40% Male- 60% Female30% Male- 70% Female20% Male- 80 % Female10% Male – 90 % Female0% Male- 100% Female

5.3) Did you attend a Music Capital Scheme information clinic? Yes / No

If the applicant chooses Yes:If yes, please list the location, and any feedback you would like to give on e.g. content, scheduling, venue.

Please enter N/A if you would prefer not to give further details.[Text box, max. 400 words]

If the applicant chooses No:If no, please give any feedback on why you did not attend an information clinic.Please enter N/A if you would prefer not to give further details.[Text box, max. 400 words]

5.4) Are there ways in which the Music Capital Scheme should be modified e.g. the application process, support for applicants (guidelines, phone/email contact)? Are there any other suggestions you would like to make? Please enter N/A if you would prefer not to give feedback.[Text box, max. 400 words]

5.5) Use this part of the form to list comments that Music Network may use publicly to demonstrate the impact of the Music Capital Scheme. Please specify if you are happy for your name/your organisation’s name to be included. Please enter N/A if you would prefer not to give comments.[Text box, max. 400 words]

SECTION 6: DECLARATION

6.1) I have read the award conditions in the Music Capital Scheme 2017 – Award 1 Guidelines, agree to be bound by them, and certify that the information in this application is correct to the best of my knowledge.Note: once you have submitted your application, all application content is considered final. Before clicking SUBMIT, please ensure you have uploaded all Essential and Optional Support Materials to your Dropbox folder, and completed all fields in the application form above. [Check box. The applicant cannot proceed without ticking this box]

6.2) I would prefer not to receive information on Music Network news and funding schemes via email. [Check box]

6.3) Name:

6.4) Position in organisation:

Reminder: this document is not the application form and will not be accepted as such.