Museological News 6 August/September 1984

Semi-annual bulletin of ICOM International Committee

for Museology

Stockholm 1984

Contents

In this issue you will find

Before starting in Leiden" by Vinoil Sofka 2

ICOFOM Seventh Annual Meeting" Leiden, October 1984 5

Program of the meeting 7

Symposium 1984" Collecting today for tomorrow 11 Contributors to the symposium 13

ICOFOM perspectives 15" ) Document 1

Aims & policy 17

Document 2 Long-term program 22

) Document 3 InternaI rules of ICOrOM 29

Document 4 Rules of procedure for ICOrOM meetings 34

IcorOM meetings in 1985 and 1986 40" Museological Working Papers No. 3 42" IcorOM Study Series available 44" ICOFOM membership" New applicants 45

This issue of MUSEOLOGICAL NEWS has been prepared by Vinoil Sofka, Chairman of ICOrOM with the assistance of the Museum of National Antiquities, Stockholm, Sweden

Closing date: Stockholm - September 7, 1984

Before starting in Leiden by Vinos Sofka

ICOFOM-~ annual mee~~ng 1984 ~~ mov~ng ~n w~th co~m~c ~peed.

To g~ve ~nno~mat~on about the com~ng ~e~~~on and ~o p~e~ent ~he documen~~ ~o be d~~cu~~ed ~he~e ~~ ~he a~m 06 ~h~~ ~~~ue 06 Mu~eolog~cal New~. Becau~e On ~ho~~age 06 ~~me, p~060und ~e6lex~on~ on d~6ne~en~ p~oblem~ can no~ be developped now and mu~~ be po~~poned to ~he next ~~~ue~ 06 the bullet~n o~, ~t~ll be~~e~, d~~cu~~ed at the meet~ng ~n Le~den.

T~me ~~ - and ~n all p~obab~l~ty w~ll alway~ be - one 06 ~he

~nev~table c~~cum~tance~ we have to ~t~uggle w~th. In h~~ Ed~~o~~al ~n the la~e~~ ~~~ue 06 Mu~eolog~cal New~, Pete~ van Men~ch ~tated that "we all a~e ve~y bu~y people and ~nte~­

) natünal a6 6aü~ Me 06ten nOt 06 the h~ghe~t p~~oJrAty". In the ~ame ~~~ue, ~n my Ed~to~~al, l po~n~ed ou~ that unde~­~ak~ng "exten~~ve ~nte~nat~onal p~og~am~, ~n wh~ch pa~t~c~pan~~

6~om d~n6e~ent count~~e~ a~e ~uppo~ed ~o wo~k togethe~, demand~ a lot 06 t~me, pa~~ence,unde~~~and~ng and enthu~~a~m". The p~ep~a~~on~ 06 ou~ meet~ng 1984 have 6ully p~oved the ~~uth

06 a pe~manent de6~c~t ~n the t~me budget.

Be~~de~ pu~ely ~nd~v~dual l~m~~~ ~n t~me, out~~de c~~cum~tance~ ~a~~ed the~~ head~. Sna~l-paced pMt between the countlt~e~ and ~~It~Re~ 06 tlta~n~ and plane~ and po~tmen dult~ng the pelt~od when d~66e!tent document~ had to be wo~ked out, looRed ov~!t o~

~an~lated welte the cau~e 06 a lot 06 ~leeple~~ n~ght~ 601t ~he ICOFOM ed~~~ng, o~gan~z~ng and manag~ng c~ew. Unexpec~ed

ab~ence~ 06 pe~~onnel at ~he collabo~at~ng ~n~t~tut~on~ a~ the t~me 06 p~~nt~ng and d~~t~~but~ng the bulle~~n meant ano~he~ ~etbacR we could do noth~ng about. The ~egltettable

delay 06 d~~~It~but~ng ~he F~ench velt~~on 06 Mu~eolog~cal New~ No. 5 ~~ mo~tly ~o be expla~ned by ju~~ ~uch !tea~on~.

Neve!t~hele~~, ~n ~p~te 06 all h~nd~ance~, a g~eat deal 06 p!tepa~at~on WO~R ha~ allteady been done, and a~ to the Ite~~ On ~he mea~u~e4 needed, the wo~k ~~ go~ng on. A~ Cha~~man 06 ICOFOM, l would l~ke to ~halte w~~h you my ~a~~~6act~on and happ~ne~~ about the ~UppOltt l have ~ece~ved th~~ t~me not only 6ltom ICOFOM 066~celt~ but al~o 6~om ou~ enthu~~a~t~c glta~~ ~oo~ membelt~. Among ~hem Jan~ne Schot~man~, Belg~um and Ch Evan Blomme~te~n, the Netheltland~, mu~t be wa~mly thanked. The no~me~ 60~ help~ng - togethelt w~th Math~lde Bellaigue Scalbeltt, F!t~nce - w~th tltan~lat~on~ ~nto Fltench 06 a valt~ety 06 text~, the lattelt 60~ the excellent job he d~d by woltk~ng out the 6~~~t dlta6t 06 the Itev~~ed Itule~ 06 ICOFOM. Among the 066~celt~ my thank~ go ta the Manag~ng g~oup and the Co-oltd~na~o~~ 06 ~he Woltk~ng G~oup~,6~It~t 06 ail ta Jud~th K Sp~elbauelt and Math~lde Bella~gue Scalbeltt, 60110wed by Petelt van Men~ch,

V~lly T06t Jen~en, Tom~~lav Sola and Zbynek Z S~an~kg. It ~~ d~66~cult ta compa~e the~~ con~~but~on~ becau~e they have been ~o d~n6eltent, but all 06 them Iteplte~ent togethe~ a ~ol~d cont!t~but~on to OUIt e660ltt~ ta make rCOFOM a l~v~ng comm~ttee.

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It would be unoa~k not to ment~on, too, all - membek4 00 ICOfOM ok not - who by wk~t~ng papek4 and comment4 Ok by okgan~zat~onal wakk have made OUk next 4cient~6ic activity, the 4ympa4ium Collect~ng taday 6ak tamokkow, P044~ble. Alkeady now, ~t pkom~4e4 ta be a pk06~table Event.

In 40me week4 we 4hatt 4takt pack~ng OUk toothbkU4he4 OOk the tk~p to Le~den. Un60ktunatety not att 06 U4, membek4 00 ICOfOM. Only th04e who have 4ucceeded ~n 4ckap~ng togethek money enough w~tl be able ta qo theke, and becau4e 00 the place OOk the meet~ng mOke mU4ealog~4t4 okom EUkope than okom othek pakt4 06 the woktd. That'4 anothek inev~tabte d~lemma, wh~ch a60ect4 not only ouk Comm~ttee but at40 lCOM a4 a whole - and 1 cannot ke4i4t mak~ng a ke6tex~on on thi4 lin 4p~te 06 an intkoductoky pkom~4e 06 not mak~ng ke6lex~on4J. It i4 a

) vekY 4ub4tantial que4t~on concekning auk wOkking method4. Expekience 4hoW4 that about 20-25 % 06 OUk membek4 can ­becaU4e 06 d~6~ekent C~kcum4tance4 - pakt~c~pate ~n OUk meet~ng4. Even i6 the comp04~t~on 06 th~4 gkoup change4 6kom meet~ng to meeting and the numbek 06 membek4 pakt~c~pat~ng

) 6kom the h04t countkY ~4 alwaY4 the h~ghe4t, the gkeatek pakt 06 the membek4h~p ~~ condemned to a vekY l~mited pa44~ve pakt~cjpat~on in the wOkk 06 the Comm~ttee. That ~4 not good e~thek 60k them Ok 60k ICOfOM. The Comm~ttee cannot bene6it 6kom the expek~ence 06 ~t4 membek4 ~n ~t4 wOkk - ~n 4ymp04ia,lectuke4, mU4eotogical wOkk4hop etc. - and the membek4 m~44 the u4e6ut contact w~th othek mU4eum wOkkek4 and e4pec~ally all the d~4cU44~on4 and conctu~~on4 on d~66ekent pkoblem4 taken up at the meet~ng4 06 ICOfOM. Mea4uke4 taken by the Committee to countekact thi4 negat~ve 6eatuke by d~44em~nat~ng ~n60kmat~on about alt that ha4 been done ake the k~ght way. Othek new waY4 ake to be looked 60k.

Publ~4h~ng 06 ~n60kmat~on in the bultet~n MU4eological New4 - MN, 06 4ymp04~um matek~at ~n ~he ICOfOM Study Sek~e4 - ISS, and 06 theoket~cat-meth.doeogicat and tekm~nolog~cal d~4cu44~on4 in the Committee'4 keview MU4eotogicat WOkk~ng Papek4 - MuWoP i4 06 gkeat ~mpoktance in th~4 connect~on. Hawevek, it ~4 a que4t~on 06 contact ~n one dikect~on, 6kom the Comm~ttee to the membek4. The contact ~n the Opp04~te d~kection 4hould be ~nckea4ed and act~vated. Act~vated by 4end~ng in view4 on d~06ekent dka6t4 and pkopo~at4 publ~4hed ~n MN be60ke the annuat meeting4 60k th~4 pukpa4e, by wkiting 60k ISS contk~­but~on4 and comment4 ta the 4ympo4ia Even ~6 not attending them, by pakticipating in the pekmanent d~4CU44ion on mu~eo­togical tOpiC4 on the page4 06 MuWoP. Inc~ea4ed nat onty ~n the numbek 06 contkibut~an4 and papek4 wkitten 60k ICOfOM'4 publ~cat~on4 but al40 in the numbek 06 keadek4 and 4ub4ck~bek4.

MU4eolog~cal New4 i4 4ent 6kee 06 chakge to atl membek4 06 the Comm~ttee and applicant4 60k membek4h~p, too. ICOfOM Study Sek~e4 goe4 automat~cally to the Wk~~ek5 06 the papek4 ~n the i44ue and to the pakt~cipant4 kegi4teked 60k the 4ymp04~um

~n que4t~on. They can, howevek, be obta~ned al~o by othek mU4eum wOkkek4 by keque4t~ng them 6kam the ICOfOM Editok~al

Boakd 066~ce in Stockholm. They ake ~till d~4tkibuted

6kee 06 chakge, only a po~tage 6ee ~4 keque4ted.

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The jou~nat Mu~eot09~eat Wo~k~ng Pape~~ ~~ a ve~y impo~tant toot 60~ devetoping mUheotogy and ou~~elve~ ah mUheologi~t~. It ~hould be in eve~y ICOFOM membe~'~ tib~a~y, it ~houtd not be m.i..Ming in ml!~eum~, mu~eum ~tudy depa~tment~ at un~ve~4~tie4 and in ~e4ea~eh in4titute~ 06 mu~eology, mU4eum a66a~k4 o~ whatevek they a~e ealted.

Thi~ i~ not onty ou~ op~n~on and pkopaganda ~logan. ICOM E~eeutive Coune~t e~p~e4~ed it4 6ult 4UppO~t 60~ MuWoP a~

" an impo~tant publ~eat~on 60~ the mu~eotogieal p~06e~~ion a~ a whole " mo~t ~eeently at it4 meeting ~n Ap~~l 1984 and 4tated that MuWoP " 4hould be 06 inte~e~t to all mu~eum p~o6e4~~onal4 and ~t would be a ve~y u4e6ul in~t~ument 60~ edueatok4 and 4t~dent~ 06 mU4eology."

) It i4 to be ~eg~etted, that it ~h not yet the ea~e.Let Uh ~ta~t w~th the membek~ 06 the Committee! Con~ide~ing that the p~iee pe~ i44ue ~4 jU4t now 12 $ {p04tage and paeking ineludedl and that the jou~nal appea~4 onee a yea~ lp~o­

vided eve~yth~ng, e~peeially the 6inanee4, ~~ ~n o~de~), ) then you m~ght not 6~nd any ~ea~on not to 4ub4c~~be to it

at once. You get YOUk "tool" and ICOfOM a mo~e ~olid

6inanciat ba4i~ 60k the publ~~h~ng 06 the jouknat. w{th 700 % 06 the memhe~~ behind the jou~nal, ~t would be ea~~ek 60~ the Committee to hta~t pkomoting the ~Ub~Ckiption to MuWoP in othe~ Comm~ttee~ and in4titut~on4!

So coming baek to ou~ ~mpending meeting, l welcome ait 06 you to ou~ annuat palave~. Th04e who a~e the happy 6ew eomlng to Leiden - and tho~e who w~tl be w~th U4 not phy~~eally but in ~pi~it. Alt 06 you, l a4k to pa~t~cipate in o~ del~be~ation~

and di~eu~~ion~ a~ 4ugge4ted above, jU4t do not he~itate! Ont y in thi4 way we can ~each the 6ul6ilment 06 the aim4 we deeided upon ~n London.

l am looking 60~wa~d to meeting you ~n Leiden o~ to hea~~ng 6kom you wheneve~ you w~hh.

Stoekholm, Augu4t 7984

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lCOfOM Seventh Annual Meeting Leiden,~ober 1984

In the last issue of Museologieal News (HN), 1 had the pleasure to inform you that the Museologisehe Academie Reinwardt (HAR) has invited our Committee to hold its annual meeting 1984 in the Netherlands, in Leiden.

Only some small changes in the preliminary programme for the meeting published in Museologieal News 5 have been made sinee then. Let us refresh our minds, confirming the information given and resuming the objectives for the meeting:

1 The annual meeting of ICOrOH

- We meet in Leiden, October 1-6, 1984

- Registration of the participants will start on Oetober 1 from 1.00 p.m. in the Hotel de Witte Raaf in Noordwijker­hout, where the majority of us will be accomodated.

- The annual meeting"will begin on Oetober 3 and close Oetober 6, 1984.

- A joint meeting together with the ICOH International Committee for the Training of Personnel - ICTOP will take place on October 2, 1984. This event, taking up the very urgent topieal question of the role of museums in the cultural policy of a country, and honoured by the presence of representatives from Dutch culture and museums, promises to be a fruitful and agreeable con­tinuation of the collaboration between the two Committees.

- ICOrOH Executive Board meeting will be held on October 1 and 6 - and whenever necessary during the meeting.

- ICOrOM Working Gr~ups will arrange their meetings on October 1 and 6, and during the meeting period according ta their needs and wishes.

2 The annual meeting of the ICOH International Committee for the Training of Personnel - ICTOP

ICTOP will hold its annual meeting ir. Leiden immediately prior to ours, September 24 - October 1, 1984.

- Registration of the participants will start on September 24, from 3.00.

- The meeting is held from September 25 to September 28 and will close on October 1.

- The joint meeting with ICOrOM will follow on October r.

3 Excursions

ln addition ta several social activities during the meeting, study trips will be arranged for the participants

- on September 29 to Amsterdam with departure at 9.00 from the hotel

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- on September 30 to Enkhuizen with departure at 9.00 from the hotel.

4 In general:

Both the meetings are open for the members of the two Committees, as weIl as members of ICOM and museum workers.

In order to permit the organizers to run the meeting smoothly, preliminary registration has been asked for from the Reinwardt Academie. If you have not sent in your name yet, please do so immediately, preferably by phone to Peter van Mensch or Piet JM Pouw (Netherlands, 071-120570 or 133183). A registration form from MN 5is enclosed for

) this purpose in this issue of MN, too.

The Museologische Academie Reinwardt, together with other Dutch organisations, have taken aIl the measures necessary for the successful progress of the meetings in Leiden. A

) great deal has also been done for the well-being of the participants. Taking care of arranging the accommodations was one of such measures, assuming that the registration form has been sent in and accommodation asked for. Transportation to and from the hoteI, Academie and museums will be arranged. Lunches have been booked, for which a contribution will be asked.

As for us, we have, on the economic level, to answer for our own costs for the travel to and from the Netherlands, accommodation and food. On the spiritual level, it is the participants who are expected to do aIl for the success of Leiden 1984!

Welcome to Leiden with good spirits and with a lot of stimulating proposaI,: and ideas in favour of museology!

-v~-

The agenda for the meetings follows below. More detailed instructions will be sent in the next few days by the MAR directly ta the participants registered.

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ICOM International Committee for Museology - ICOFOM

ANNUAL MEETING 1984: Collecting today for tomorro~.

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Wonday, October 1

Place: Hotel de Witte Raaf. Noordwijkerhout

trom 13.00 hrs: ArrivaI and registration of participants 00.00 hrs: Weetings ot the ICOFOU Working Groups 00.00 brs: Meeting ot the ICOFOU Executive Board

The time for the above meetings ~ill be communicated upon arrivaI Tuesday. October 2

Place: Rijksmuseum voor Volkenkunde. Leiden

10.00 hrs: Opening ot the conference 10.30 hrs: Joint meeting with the ICOH International Comaittee

tor the Training ot Personnel: Museume in society and their raIe in the oultural policy of the country • Case study: Nether1ands

13.30 bra: Lunch 14.30 brs: Panel discussion 16.30 brs: Reception by tbe City Council ot Leiden

.edDeaday, October 3

Plac.: Hotel d. Witte Raar, Noordwijkerhout

9.00 brs: ICOFOW artairs - ICOFOM aims and policy

ICOFOU long term progra... ICOFOW rules Procedural rules Reports on activities carried out by tbe Executive Board and,Working Groups during August 1983-September 1984.

tram 13.00 brs: tree (October 3rd is a very special day in Leiden, on wbich aIl kinds ot activities are planned)

Thuraday, October 4

PlaCe: Rijksmuseum voor Volkenkunde, Leiden

10.00 brs: Symposium "CollecUng today tor tomorrow" 13.30 brs: Lunch 14:30 bra: Continuation ot tbe symposium

Place: Reinwardt Academy

trom 20.00 brs: Seminar with atudents and lecturere of the Rein~ardt

Academy and museum personnel of Holland. Tbeme: The abject ot mu.eo10gy

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Frida" October 5

Place: Rijkemuseum yoor·Volkenkunde, Leiden

10.00 hrs: Continuation ot the symposium "Collectin!: today tor to_orow" 13.30 bre: Luncb

Place: Reinwardt Acadecy 14.30 hr.: Introduction to the Academy and ber concepte on mu.eolocy and

mUleological training by Piet Pouw (director), Fran. Schouten (co-director), Peter van Mensch (lecturer ot museolocy) and Gosewijn van Beek (lecturer ot museology)

11.00 br.: Reception at the Reinwardt Academy

Place: Reinwardt Academy trom 20.00 br.: Seminar lm ecomuscums and the concept of " nelol museology "

) Saturday, October 6

Place: Hotel de Witte Raat, Noordwijkerhout

10.00 hre: Continuation ICOFOU-attairs ) - Follow-up ot the Trienn1al Programme 1983-1986

- Operat1ve plan tor 1984-1985 - Venue 1985 - Uembership and applicat10ns

13.00 hrs: Clos1ng ot the annual meeting 15.00 hrs: Uepting ot the ICOFOU Executive Board

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ATTENTION - ATTENTION - ATTENTION

A last minute awitch in the program has been made :

The seminar on ecomuseuma and the concept of "new museology" on Friday, Octaber 5, at 20.00 hra

bas been changed with

the seminar on the abject of museology on Thuraday, October 4. at 20.00 hra

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IeOH International Committee for the Training of Personnel - ICTOP

ANNUAL MEETING 1984 : The management training needs of museum personnel.

Monday, September 24

Place: Hotel De Witte Raat. Noordwijkerhout

trom 15.00 hrs: ArrivaI and rellistration ot participants 15.00 IIrs: Meeting of Executive Board

Tuesday. September 25

Place: Reinwardt Academy, Leiden 10.00 hrs: Welcome and registration 10.45 IIrs: Oponing ot the conllress Il.15 hrs: Proto Geotfrey Lewis (director Departmcnt ot Museum Studies.

University of Leicester, president ot ICOM): Introduction to Museum Administration and Management

12.00 hrs: Peter van Mensch (lecturer ot museology, Reinwardt Academy): Museological rclevance ot management techniques

12.30 hr.: Discussion 13.15 hr.: Lunch 15.00 hrs: Introduction and visit to Reinwardt Academy and its concept.

on ~useology and museological training by Piet Pouw (director). Frans Schouten (co-director), Peter van llensch (lecturer ot museo10gy) and Gosewijn van Beek (lecturer ot museology)

17.00 hrs: Reception at the Relnwardt Academy

Wednesday. September 26

Place: Rijksmuseum voor Volkendunde. Leiden

10.00 IIrs: We1come by Dr. W. van Gulik, director 10.15 hrs: Reports on management traditions in ditterent parta ot the world

Reports on mana~ement trainin~ tacilities et Museum personnel 12.30 hrs: Lunch 13.30 hrs: ConUnua t Ion ot reports 15.00 hrs: ICTOP-policy and long term programme

Place: Rotel De Witte Raaf

tram 20.00 hrs: Continustion ICTOP-policy .

Thursday, Soptember 27

Place: RijkSmuSeum voor Volkenkunde, Leiden

10.00 hrs: Lecture programme: -Alax Ilebditch (Aluseum ot L',>IIdon, U.K.): Detini,,!: Objectives -Jane Glaser (Smithsonian Institution, Washington, U.S.A.): Planning and Programming

-Ronald van Vleuten (Reinwardt Academy, Leiden); Marketing and Ettect Evaluation

12.30 hra: Lunch 14.00 hrs: Discussion 15.30 hrs: Introduction and visit to the Rijksmuseum voor Volkenkunde 17.00 hrs: Reception at the Rijks&useu& voor Volkenkunde

Place: Reinwardt Academy trom 20.00 hrs: Seminar with students and lecturers of the Reinwardt Academy

and museum personnel of Rolland Theme: Museology and Uuseological Training 9

Frlday, Septe.ber 2~

Place: R1jksmuseum voor Volkenkunde, Leiden

10.00 hra: Lecture programme: -C.M. Lew Wang (Museum of the City of New York, U.S.A.):

Museum Personnel -A.W. Diermann (Rheinisches Muaeumsamt, Drauweiler, a.F.R.): Training of MuseUJD Volunteers

-J.D.H. Bronder (Director Dienst Gemeentelijke Musea, Rotterdam): Museum Finance, Budgetting, Budget Control

Il.00 hrs: Discussion 12.30 hrs: lunch 14.00 hrs: Lecture programme:

-Patrick J. Doylan (president Leicester Museums, U.K.): Museums and the Information Techno1ogy Revolution - The Museum Training Challenge

-II. Driessen (Stedcl1 jk Museum, Amsterdam): ) Fund raising and Sponsorship

16.00 hrs: Discussion

Saturday, September 29

Study.-trip to Amsterdam Uuseums)

9.00 hrs: Departure from the hote1 10.00 hrs: Amsterdam Hlstorisch Museum

trom 12.00 hrs: Free time ta vieit various Amsterdam museums

Sunday. September 30

Study trip to Rijksmuseum Zuiderzcemuseum. Enkhuizen

9.00 hrs: Departure from the hote1

Mouday, October 1

Place: Rijksmuseum voor Volkenkunde, Leiden

10.00 hrs: Conclusions, resolutions

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Symposium 1984 Collecting today for tomorrow

The progress of the preparation for the ICOfOM symposium 1984 has been more th an satisfying and as matters now stand the symposium promises to be a fruitful event.

Up to today, 17 basic papers have been received from the writers who were appointed, a result to be pleased about and grateful to the contributors for. The four sub-topics, in which the prin­cipal theme has been divided, are discussed as follows:

Sub topic No. 1 Museum object - what and why by 3 writers

Sub topic No. 2 Criteria for the selection of objects and the current constraints that limit the) selection by 5 writers

Sub topic No. 3 The global dimension of collecting and reassessment of new and current holdings by 3 writers)

Sub topic No. 4 Current acquisition policy and its appropriateness for tomorrow's needs by 6 writers

The names of the contributors are given in the list below.

Presentation of concepts originating from different parts of the world has been reached only to a limited extenl: 11 Europeans, 4 Americans and 2 Asians will participate in the discussion. lt ~s to be regretted that no contributions have been received from Africa and Australia and that the number of contributions from Asia and America is not greater.

Nevertheless, we have no reason to complain - the basic papers do constitute a very good basis for the discussion in Leiden. In order to reach a lively exchonge of ideas, aIl the papers received have been published in the sixth issue of ICOfOM Study Series - 155, and mailed to aIl participants registered. Copies of this issue will be available in Leiden, too.

To stimulate the discussion, the writers have been asked to put on paper their views on the co-contributors' basic papers. four comments have already arrived, the rest are expected in the next few days. AlI of them will be published again in a volume of 155 and - if everything goes weIl - distributed at the beginning of the symposium in Leiden.

A new form of organizing the discussion will be tested at the meeting. Instead of presenting the résumés and comments, the writers will be grilled by a panel of 4-5 interrogators, whose task it is ta dig up the essential answers on the questions posed. The auditorium will be encouraged ta enter into the hearing whenever someone feels that he/she has something to add or ta calI in question.

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As stated above, the presuppositions for the symposium are so far very good. The result of the symposium, however, depends on how the discussion will develop. Each participant should feel responsible for this - therefore,the best just now is to start reading the papers in [SS 6, which you hopefully have received already. If you have not received it because you are not registered, do as follows: Send your registration form to Leiden and the request for ISS No. 6 to the ICDrDM Editorial Board in Stockholm. Vour ISS issue will arrive by return of post.

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List of the contributors to the symposium

Liste des contributeurs au symposium

BELLAIGUE SCAlBERT, Mathilde Director of the Ecomusée de la communauté le Creusot/ Montceau-les-mines, le Creusot - france

BENES, Josef former Secretary of the division of. cultural heritage a t the Min i s t l' Y 0 feu 1t ure 0 f the .~5 R, Praha ­Czechoslovakia

BURCAW, G Ellis Professor of anthropology at the University of Idaho, Moscow - Idaho, USA

) CEDRENIUS, Gunilla Cura tOI' at the Nordiska museet and Secretary of SAMDOK ­Samtidsdokumentation vid kulturhistoriska museer, Stockholm - Sweden

) ENNENBACH, Wilhelm

Member of the Committee for Museology of the German Democratie Republic, Berlin - GOR

fORREllAD 1 DOMLNECH, Dolors Director of the Museu d'Art de Sabadell, Sabadell - Spain

GROTE, Andreas Director of the Institut für Museumskunde SMPK, Berlin (West)

GUPT[, P G Planning officer at the National Museum of Natural History, New Delhi - India

MARANDA, Lynn Curator of ethnology at the Vancouver Museum, Vancouver, B.C. - Canada

van MENSCH, Peter J A lecturer in museology at the Reinwardt Academie, leiden - The Netherlands

RASMUSSEN, Alan Hjorth Director of the Nordsdmuseet, Hirtshals - Denmark

RUSSIO GUARNIERI, Waldisa Technical Assistant in the Cabinet of the Secretary of the State of S. Paulo, Museu da Industria, Comércio, Ciência e Tecnologia and Coordinator of the Training courses in museology fESP, Sao Paulo - Brazil

SCHREINER, Klaus Director of the Agrarhistoriaches Museum, AIt Schwerin - German Democratie Republic

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SOLA, Tomislav Director of the Muzejski dokumentacioni centar, Zagreb - Yugoslavia

STRANSKY, Zbyn~k Z Director of the Department Mu~eum and Director of the the Faculty of philosophy Purkynê University, Brno -

TSURUTA, Soichiro

of museology at the Moravské Department of museology at

of the Jan Evangelista Czechoslovakia

Professor of museology, Department of Education at the Faculty of lettres of the Hosei University, Tokyo - Japan

VENEGAS, HaydeeAssistant Director of the Museo de Arte de Ponce,) Ponce - Puerte Rico

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ICOFOM perspectives

IcorOM plenary meeting in London approved, with some smaII modifications, the document ICOrOM Policy 1983 as a base and framework for the continued work of the Committee.

Decision has been made that drafts of basic documents on

* ICOrOH aims and policy

* ICOrOH long-term program

compiled by the Program working group (P-WG) in collaboration with the Committee's Chairman, will be presented for discussion and approval at ICOrOM's annual meeting in 1984, and, after two years' probation, ratified in the final agreed wording by ICOrOM triennial meeting in 1986.

At the meeting in 1983, it has been agreed, too, that

* the InternaI Rules of ICOrOH

have to be updated according to the approved document ICOrOM Policy 1983, and revised following the Model internaI rules for ICOM International Committees, which were adopted by the General Assembly of ICOM in London.

Efforts have been made to work out the drafts of these documents. On the following pages you will find the result of this work:

Document 1: ICOrOM aims & policy

compiled by V Toft Jensen, the Co-ordinator of P-WG, and II Stransky, the Co-ordinator of T-WG,with an introduction by the Chairman of the Committee.

Document 2: ICOrOH long-term program

worked out by JK Spiel~auer, the Secretary of ICOrOM, with sorne notes added by the Chairman.

Document 3: InternaI Rules of ICOrOH

and

Document 4: Rules of procedure for ICOrOH meetings

based on the proposaIs elaborated by Charles Evan Blommestein, member of the Committee, except for the point 5 of the Document 4 which has been compiled by JK Spielbauer, and on the whole reviewed by the Chairman.

AlI these documents are of great importance for the future work of the Committee. Therefore, the maximum participation possible of ICOrOM members in the discussions is desirable, for which aIl the time necessary must be given. A work done in haste would bring more damage than good.

Bearing this in mind 1 would propose that aIl the members of the Committee, even those who cannot come to Leiden 1984, will be provided with the opportunity of giving their views on the drafts presented there. This can be arranged

• by publishing the results of the discussions in Leïden

15

- the second drafts - in the next issue of Museologieal News (No. 7),

• by asking everybody to write his/her views on the 2nd drafts, if any, to the Board by a set deadline,

• by publishing the reviewed proposaIs - the third drafts ­in the following issue of the bulletin (MN 8) and then presenting them for a definite approval at the annual meeting 1985.

In this way, the greatest possible democratie participation of the membership of ICDrDM will be guaranteed. The prior decision of two yp.ars' probation with final ratification of the documents in 1986 is another security valve of importance for the best result in building up a sol id foundation for) ICDrDM.

Read now, please, carefully the following pages and let us hear from you soon.

) Use your right to participate in the decision-making on the future of your Committee'

-v~-

16

Document 1 Aims &policy

Some introductcir'y notes by the Chairman

1 According to the decision made by the ICOrOM Third General Assembly in London, measures have been taken in 1983 in order to work out a document on the Committee's aims and policy.

2 The document on the aims and policy of ICOrOM is one of the most important acts concerning ICOrOM, its present and future life, role and tasks.

3 Touching the fundamental conditions for the Committee's existence and work

• as a body of ICOM, and)

• as an international organ for museology

it has to capture aIl that these two facts involve and care­fully consider the necessary balance between them.

) 4 The basis for such considerations has been the critical analysis of the ICOrOM activities with conclusions and proposaIs for future work, worked out by the Chairman of ICOrOM and, after consultations with the Co-ordinator of P-WG and his consent, published under the headline ICOrOM Policy 1983 in Museological News No. 4, 1983 (pp 30-47).

5 Taking in account that also other documents regulating ICOrOM and its work such as ICOM Statutes, ICOrOM InternaI Rules etc. have to be respected while compiling a document on the Committee's aims and policy, and that parallel, ongoing work on the four basic documents on ICOrOM - aims & policy, long­term program, internaI rules and rules of procedure for ICOrOM meetings - must be co-ordinated, the Chairman and the Co­ordinator of P-WG agree> to organize the work on the draft in planned phases.

) The first phase should bring together a draft concerning the contents of the document and its structure.

The following phase should consider the views on the first draft given by the members of the Committee, as weIl as aspects concerning the relation of the document to the other documents regulating ICOrOM and its functioning.

6 The result of the first phase of work is presented as follows. It consists of

• a concise introductory outline by V Toft Jensen, and

• a detailed draft, compiled by ZZ StranskY·

7 The temporary working group entrusted with the task of working out the final draft of the document - the Chairman of ICOrOM, the Co-ordinator of P-WG (including the members of P-WG), and the Co-ordinator of T-WG - expects views and useful proposaIs to be given by the members of ICOrOM.

On the basis of the comments received and other ICOM documents to be taken in account, as mentioned above, a second draft of the document will be worked out and presented for discussion in the Committee.

8

17

Concise outline on the structure and principal contents of a docU8ent on ICOFOH aims & policy sketched by Villy ·Toft Jensen

A Intentional level (ideas level)

ICOfOM will strive continously to constitute the body for

catching, acquiring, interception

interpretation, developing

working up, processing, manipulation

promotion, animation

dissemination, diffusion

the

) of museological activity inside and outside of ICOM.

}

8 Scientific/professional level

ICOfOM will strive to be an open unpolitical forum for never ending scientific, theoretical discussions.

ICOfOM will strive to develop unique theories within the museum-field.

ICOfOM will strive to profile the museum-profession as a unique and ingependant profession.

C Structural level

ICOfOM will strive - on a voluntary basis - to become a co-operating and co-ordinating body on the horizontal level among the international committees of ICOH.

ICOfOM will at the same time secure its autonomy by remalnlng an internaI committee totally on line with every other international committee of ICOH.

o Methodological level

E Organizational level

18

Oetailed draft , of the structure and contents of a docuaent on ICOrOH aims & policy compiled by Zbynêk Z Strénsky

A Mission

The objective of ICOrOM is to become an international working and discussion forum for

* developing museology as an independent scientific discipline

* working out museological theory and methods for museum work

* confrontation and integration of national and other group efforts towards progress in museology

* co-ordination in applying museological knowledge to) the work of the international committees and steering

bodies of ICOM

* deepening of the theoretical level of museological and museographical training

) * dissemination of the results of theoretical studies by means of special publications founded by ICOrOM for this purpose

* propagating museology and its significance between museum workers as weIl as the general public, with a maximum use of means of mass communication and particularly of specifie forms for museum communication

and in this way by these efforts participate considerably in ejecting museology into everyday museum work, as a means of its rationalization and increased efficiency, in the interest of a wider role of museums in the use and enrichment of national and international cultural values, with the goal of influencing in a positive manner further development of humbn society.

B Methods

IcorOM will fui fil its mission by

* using in its work purposeful and systematic methods when solving principal questions concerning the forming of museology itself, and especially of its own theore­tical system;

* striving that .museological knowledge be ascertained broadly in practice and be used in a maximum possible way in the solution of aIl principal questions concerning the formation itself as weIl as further development of museums and museum work in general;

* encouraging its collaborstors to deepen the methodological level of their theoretical work in museology, and for this resson to support interdisciplinary collaboration and to contribute to propagate the use of new methods and techniques in the solution of their own tasks both theoretically and practically;

19

C

making possible by discussion and publication not only* the confrontation of theoretical knowledge, but also at the same time the effort to reach, with the help of a wide scientific platform and at a particular phase of museological development, the principal theoretical conclusions in the basic questions of museology and its theory;

striving for involving the widest possible circ les of* museum personnel, and especially young museum workers, in museological work and leading them not only to acquire existing knowledge, but also to become the co-creators of further development of museology.

Structure

In the interest of the successful fuI filment of its mission, IeOrOM will use the following organizational structure:

) * the core of lCOrOM will be the Board of the eommittee;

* working groups will, as advisory and working organs of the Board, be entrusted with solving particular long­term as weIl as short-term tasks;

) scientific activities, first of aIl symposia, will be* the basic form to discuss and solve museological questions; they will mostly be arranged on the occasion of IeOrOM annual meetings and of the IeOM General conference;

* a publication platform will be created by MuWoP ­Museological Working Papers, and Museological News, and any other printing form approved by the Board.

DCa-operation

The work of IeOrOM must be organically connected with related organizations and institutions. This is a basic condition that the efforts of IeOrOM should successively permeate the widest circles and, at the same time, that IeOrOM could actively react to aIl outside impulses and demands.

IeorOM must therefore collaborate purposefully with

* the steering organs of IeOM and the ehairmen of IeOM national committees in the interest of promoting museo­logical solutions of museum problems;

* the international commit tees of IeOM in the interest of successfully tackling current museum tasks;

* the Editor and Editorial Board of MUSEUM (Unesco) and national editorial boards of museological journals with the aim, through their intermediary, to strengthen the role of museology in solving museum problems;

* training centres of museography and especially of museology at universities in order to co-ordinate theoretical work, ta strengthen the theoretical level of training and to engage young graduates in concrete museological work;

20

* museological and methodological institutions with the aim to involve them in solving of general current questions ofmuseology and, at the same time and with their help, to build up the needed professional network of museological places of work; by co-ordinating their activities to strengthen the role of the real museological profession in IeOM;

* national and international centres of mass in the interest of promoting museology and efforts.

communication museological

[ Organization

)

The mission of ICOrOM will be realized by means of the long-term and short-term program of the Committee, discussed and approved at the plenary meeting of leOrOM and presented to ICOH steering bodies.

The plenary meeting of ICOrOM fulfilment of the programs by

will be informed of reports presented.

the

) Eventually, measures needed in the interest of strengthening and deepening the social mission of IcorOM will be presented for approval.

21

Document 2 Long-term program

lforking dra ft by Judith K Spielbauer

)

)

)

The objectives of the ICOFOM long-term program are to establish guidelines for organizing commit tee activities and to direct the coordinated study and dissemination of museological theory and methodology. To accomplish these objectives, several methods have heen accepted: symposia, lecture programs, workshops, museological publication exhibits, and committee publications. In order to foster the greatest effectiveness of these activities, the committee will attempt, whenever possible, to expand participation through collaboration with similar groups and organizations, to incorpora te experts from outside the committee and the profession, and to extend access to the committee's scientific activities by non-participants through publication of relevant materials.

SYMPOSIA PROGRAMMING

The annual ICOFOM symposium has been e·stablished as a place for direct discussion and debate on current questions of museological theory and methodology. To provide for an effective coordination of the many potential topics and to respond to the varying interests of the committee memhership, the long-term symposia plan concentra tes on the museological understanding of the dynamic relationships between the museum, the object and society. In a cyclical manner, each symposium will concentra te on one dimension of this relationship: the object and society, the object and the museum, and the museum and society. This sequence is repeated every three years with a new set of questions selected by the membership during the preparation of the Triennial Program. Topics, such as those suggested here, will be chosen on the hasis of the interests and concerns prevalent at that time.

The Museum and Society

1. Developing a significant role for museums within the society of the future.

2. Non-traditional museum functions of the museum.

3. Museology: Manipulation or Help.

~. Museums and the non-visitor.

5. Museological perspective versus visitor expectation.

6.

22

)

)

)

The O~ct and the Mus~

1. Museums and monuments, archives, libraries, etc.

2. Determining significance: collection criteria.

3. Intangible objects: do they exist for museums?

~. The museological perspective of conservation limits: .when, where, how and why.

5. Preservation versus access.

6.

The Ob1ect and Society

1. The educational impact of objects.

2. Proxemics and museum communication.

3. Signs, symbols and concepts: Semiology and museology.

4. Group dynamics in museum communication.

5. Criteria for presentation: information, affect or influence

6.

It is the responsibility of the Program Working Group to establish an organizational outline of the topic chosen for each year and to provide basic àirection to the participants in order to encourag. a cohesive and concentrated discussion. Where appropria te , the practical or applied aspect of the topic will be part of this outline. Each symposium format is determined by the Program Working Group and will be adjusted according to the topic and the lessons learned from past experience.

LECTURE PROGRAMMING

The ICDFDM lecture programs are designed to provide greater flexibility than is allowed for in the symposia plans and will allow committee members to benefit from opportunities created by meeting in a different place each year. Each country brings a special perspective to museology based on past and present museum experiences and interests and the committee recognizes the value of these differences. The lecture programs will be planned so as to utilize the unique resources of the host country and will vary each year in accordance with the possibilities available at that time. These resources may be drawn from museums, museological orientations or experts from inside or outside the profession.

23

)

)

)

The Program \/orking Group 101111 determine the topic and organize the lecture program in conjunction 1011 th the host insU tution.

\/hen su ch specialized programming is not feasible, the lecture program will present topics of general museological interest, of special importance to some members, or of urgent concern. These topics are not determined by the general theme for the symposium but may correspond with it or be drawn from the symposia when circumstances are favorable. When possible, suggested lecture topics will be coordinated with the special resources of the host country.

Suggeste~cture Topics

1. Museums and the future--the future of museums.

2. Behind the times: introducing new technology into museum work.

3. Museums as an ecological milieu.

4. Ecomuseums and the New Museology.

5. Has futurology anything to offer museology?

6. Museology--when and what before?

7. Museology and social Integration.

8. Museology and urban Integration.

9.

10.

PUBLICATIONS

ICOFOM will continue to view publication as an important activity and will persist in its efforts to maintain past commitments and to develop new and efficient means of serving the museum community. Current and proposed methods include the journal Museological Wor~.1.n.lL~~. the bulletin Museological News, and the pre-rrints rCOFüM Stud~ries.

Museological Working Pa pers (MuWoP)

The journal Museological Working Papers will continue to serve as an international forum for debate of current issues in museological theory and methodology. Efforts will be made to secure adequate and dependable funding and to expand the readership sufficiently to become financially independent. This effort will include attempts at cutting current costs. Among the possibilities to be considered are printing separate French and English editions and searching for less expensive

24

places ta prepare and print the journal.

The primary organizing principle of HYHQl will remain as originally developed, that of a sequence of basic papers, comments, and an assesslnent for each topic presented. The topics chosen are designed to contribute to the logical development of museological theory and methodology. Volumes 1 and 2 began the tapies "Museology - Science or Just Practical Museum Work?"and "Interdisciplinarity in Museology." Volume 3 will discuss the "Object of Museology." Other topics to he included are:

1. The system of museology.

2. Museum collecting activities Museum object - theoretical problems, methods and criteria for museum collecting activities.

)

3. The museum - a research institute.

4. The museum - an information bank.

) 5. The museum - a mass medium?

6.

7 •

8.

The assessment of each theme will be done by experts appointed by the Editor. These individuals will not have been part of the previous discussions. When possible these experts will coordinate their efforts by correspondence or by meetings. The ICOFOM Museology Workshop will be one possibility for facilléating this work.

) In order to broaden the perspective presented in the

journal and to increase the potential impact of the journal on the museum profession, the introduction of additional sections ta the content will be considered. Some of the alternatives ta be discussed in the future include:

1. A terminology section. This section would relate directly to the papers presented in the same volume. It would allow the authors to derine the terms that are important to the understanding of their worlc and provide the reader with relevant comparative material.

2. A section on the history of museology. Experts would be invited to write a series of papers of the general history or museology or a historical study relating to the topic presented in that volume.

25

3. A translation section. This section 1I0uld permit papers originally published elsellhere to be translated into F~ench, English or both depending on the original language. These papers would be relevant to the themes being debated or· be significant contributions to the field of museology.

4. A section of volunteered papers that are not directly related to the theme of the volume. These papers would be case studies in applied theory or method, reports of scientific research in museology, or discussions of specifie related questions that have arisen from the themes of past volumes of MuWoP.

5.

6. )

The preparation, printing and financing of the journal will be under the direction of the Editor and the Editorial Board. These individuals will be chosen according to ICOFDM

) policy.

~ologi~ News

Museological News is the ICDFDM informational bulletin and serves as a standardized form of correspondence to the memberships and other interested individuals. It is published twice annually under the direction of the Information Working Group and the Committee Chairman. The content of each volume is variable and is determined by committee activities at that time.

ICOFDM Study Series

This series serves two purposes and is intended to increase museological understanding and communication among the Ilembership and interested individuals and to provide a foundation for the committee's scientific activities.

The pa pers printed in these volumes are unedited and untranslated. Some volumes will collect and distribute the ICDFDM symposia papers to participants prior to or at the meetings. Other volumes will be collections of papers submitted on topics of interest to the Committee members. Such volumes may be background studies for symposium or lecture programs planned or may be independent themes. Independent topics planned include:

1. The definition of the museum object.

2. Communication through the object in the museum.

3. Museums and society: the society of museums.

4.

26

5.

6.

These volumes will be developed under the guidance of the Publication Working Group, the Program Working Group and representatives of the Reinwardt Academy, Leiden, the Netherlands.

ICOFOM MUSEOLOGY WORKSHOP

The workshop is designed to provide an opportunity fol' close interaction and concentrated analys1s of single museolog1cal issues. A small number of indiv1duals, 5-10, will meet and the resul ts of their work presented to the Committee and included in committee publications. \/'orkshops may be initiated by committee members and developed by the

) Pro gram Work1 ng Grou p. the Commi t tee chairman, and the hos t country representative.

The Publication Working Group and the Edi torial Board of' ~~ogical Working Pa~ w111 give careful consideration of

) the potential value of these workshops as an effective me ans of completing the final assessment of the issues discussed in HuWoP. Participants in HuWoP workshops will be selected by the Editorial Board of that publication.

EXHIBITION OF HUSEOLOGICAL PUBLICATIONS

In an effort to facilitate communication within the profession as to currently available publications, the Committee will investigate the possibility of establishing an exhibition of museological publications l'rom around the world in conjunction with the ICOH General Conference and Assembly. Museums, governmental agencies, educational institutions and publishing hou ses will be asked ta send representatives with copies of pertinent publications to the IeOH meetings. The study and possible organization of such an exhibit will be done by a special working subgroup appointed by the Committee chairman and under the guidance of the IeOFOM Managing Group.

27

So.e additional notes by the Chairman

1 The draft is an excellent expression of the objectives of the Committee's long-term program and the methods for its fuI filment. The last years debates on ICDrOM's work and future are captured in the document and further developed. It also leaves room for additions and changes, and forms a weIl prepared material for the discussion in question.

2 The draft has been sent for views to ICDrOM Program working group. No objections or proposaIs for changes have been given either to the Chairman or the Co-ordinator of P-WG.

3 Continued work on the document requires

o that attention is paid to aIl views and complementary proposaIs from the members of the Committee

o that checking against ICOM basic documents and programs is done

o that aIl earlier documents and decisions concerning IcorOM's) future be taken into consideration when making the final

wording of the document

o that co-ordination between the four documents under compilation be secured in order to avoid reiterations or contradictions, discrepancies or inconsistencies.

4 The text of the draft is presented as written by J K 5pielbauer.

The following preliminary notes concerning the draft are added by the Chairman:

(a) The introductory paragraph might have a headline: Objectives of ICOrOM long-term program and methods for its fuI filment (aIt. Objectives and methods)

(b) The section "5ymposia programming" could in paragraph 1 refer to MuWoP, the efforts of co-ordinating its thematic plan and

) the symposia programs, and finally the method of disseminating the results of the symposia by publishing the papers in 155 and the whole symposia material/documentation in MuWoP

(c) A final section with general regulations for additions, changes and validity of the document should be added

(d) Organizational requirements should be mentioned in each section

(e) Structuring of the document should be improved by dividing the text in smaller paragraphs and numbering them

(f) Use of names of bodies and officiaIs of ICOM and ICorOM should be unified by checking with the appropriate documents

(g) Comparing with the earlier documents of ICOrOM and ICOM as weIl as co-ordinating the four documents to be approved in Leiden, as mentioned above, must be do ne

(h) The continued work, on the second draft, should be done by the author of the draft, J K Spielbauer, in collaboration with the Chairman of ICOrOM. Views of the P-WG and the Board should be procured before presenting the draft to tlle members.

28

Document 3 Internal Rules of ICOFOM

Article 1

The Committee shall be known as ICOM International Commit tee for Museology (ICOFOM) and shall be a body of the International Council of Museums (ICOH).

Article 2

The activities of the Committee shall be governed by the ICOM Statutes, by the Rules of Procedure for the International Specialized Bodies of ICOM (doc. 75/Ex. 11), and by these Rules.

Article 3

The aims of the Commit tee shall be those stated in Section III and ) Article 20 of the ICOM Statutes. The Committee shall:

(a) advise on the establishment of ICOM's program,

(b) carry out this program within the area of its specialization, ) (c) be a forum for cooperation and exchange of experience between museum

professionals in the field of museology,

(d) constitute a body for consultation and a resource of professional expertise for ICOM's operational activities.

Furthermore the Commit tee shall aim to

(e) establish museology as a scientific discipline and stimulate the museological research,

(f) follow the main trends of museology and encourage critical analysis of them,

(g) assist in the development of museums and the museum profession, and for this reason study their role in society, their activities and their functions.

Article 4

Hembers of ICOH have the right ta J01n the Committee, subject ta the conditions stated in Articles 10, 12, 31 and 33 (e) of the ICOM Statutes.

Article 5

The Committee shall be composed of:

- regular members (individual members or representatives of institutional members of ICOM);

- non-regular members (individual members of ICO~l who are already regular members of another International Committee);

- co-opted members, as defined in Article 6 below.

Only regular members of this Committee shall have the right to vote, as stipulated in Article 31 of the ICOM Statutes.

29

)

)

)

Article 6

The Committee, following the decisions of the Board, can co-opt persons who provide professional services to museums, but who cannot be members of ICOM according to the conditions laid down in Article 9 (c) of the ICOH Statutes. The coopted members should follow the fundamental professional code of ethics on which the policies and activities of ICOM are based. According to Article 14 of the ICOH Statutes persons who buy and sell cultural property for commercial purposes cannot become coopted members.

The number of coopted members should not exceed 10r. of the total regular membership of the Committee.

Article 7

Individual and institutional members of ICOH wishing to join the Committee shall apply directly to its Board. The decision on the application made by the Board, must be approved by the plenary meeting of the Committee.

The Chairman or Secretary of the Committee shall inform the ICOH Secretariat and the relevant National Committee about the application.

Article 8

The Board of the Commit tee shall be composed of not less than five members and up to thirteen members.

AlI Board members must be regular members of the Committee.

Article 9

The Board shall represent as many geographical regions as possible. No more than two Board members may be elected from the same country.

Article 10

Board members shall be elected in plenary session of the Committee for a period of three years. Regular members attending the plenary session elect the Board members. Rer" .• lar members absent from the session may authorize another member of ICOH to vote on her/his behalf after presentation of a written proxy.

AlI candidates for the Committee's Board shall be made known to the members of the Committee at least three months prior to the day of voting.

Article 11

The officers of the Committee are the Chairman, one up to three Vice­chairmen and one up to three Secretaries.

The Chairman of the Committee will be elected directly by the regular members attending the plenary session of the Comnlittee. The Board appoints the other officers from among the elected members of the Board.

No officer or Board member shall remain in the same post for more than six consecutive years.

Article 12

In accordance with the programme of activities adopted by the Committee at its triennial meeting, the members shaH propose to the Board the constitution of working groups. Each working group shall elect a co­ordinator from among its members.

30

)

)

)

Article 13

In arder ta fuI fil its aims and in particular to respond to the needs of the ICOH membership 'in a given region, the Committee may convene meetings at the regional and sub-regional levels.

Article 14

The Chairman of the Commit tee shall ,recei ve an annual report from the co­ordinator for each working group. The Board shall review at the time of each plenary session of the Committee the activities carried out by the working groups. If the aims 'of a gi ven working group are fuI filled or if progress in realizing these aims is for various reasons unlikely the Board may decide to dissolve the group with the consent of the majority of members present at the meeting.

Article 15

The Committee shall meet at least once every three years in full session in conjunction with the ICOH General Conference. At this triennial meeting it shall :

(a) receive reports from the Board,

(b) examine reports from the working groups,

(c) propose future programmes of work and determine financial requirements,

(d) elect the Board of the Committee,

(e) revise its list of members,

(f) encourage contact between the members of the working groups, among the members in general and with other International and National Committees.

Decisions are taken by a simple majority of the regular members present at the triennial meeting.

Article 16

The Committee may be financeo From:

- an allocation from ICOH's regular budget, to be requested on an annual basis by the Board and approved by the Executive Council;

- grants, subsidies or contributions obtained at the Committee's initiative from its membership or from outside sources;

- income generated by sales of publications produced by the Committee and proceeds from other activities that the Board have decided to undertake.

Article 17

The Committee publishes an information bulletin for its members, and a scientific research review on 'museology.

Other publications, periodical or non-periodical may be published if the Board decides to do so. Publications with direct bearing on ICOH require the previous authorization of the Executive Council of ICOM; publications related to the professional field of interest of the Committee shall be co­ordinated within ICOH's triennial program.

31

)

)

)

Article 18

The Chairman shall present an annual report of activities ta the IeOH Secretariat, for submission to the Advisory Commit tee and Executive Council. This report shall summarize the work accomplished by the various working groups. It shaII be compiIed according to the guideIines circulated by the ICOM Secretariat when convening the annual session of the Advisory Commit tee.

Article 19

The Committee shall present to the Executive Council of ICOM, at the time of its summer session, a financial report incIuding a statement of aIl in­come and expenditure for the preceding annual period.

Article 20

Prior to each General Conference of ICOM, the Chairman shall present a triennial report of the Committee's activities to the IeOM Secretariat, for submission to the Advisory Committee, the Executive Council and the General Assernbly. This report shall be compiled according to the guidelines circulated by the IeOM Secretariat.

Article 21

The ICOM Secretariat shaII send to the Chairman of the Committee the first draft of the ICOM triennial program to be examined by the General Assembly of ICOM. The Commit tee shal1 express its views and make proposaIs. The Chairman shall furthermore present ta the IeOM Secretariat a draft proposaI of activities to be carried out by the Committee and its working groups during the ensuing triennial period. This proposaI shall be included in the final draft of ICOM's triennial program to be submitted to the General Assembly.

Article 22

Dissolution or suspension of the Commit tee may be effected under the conditions stated in the article 35 of the IeOM Statutes.

The Board of the Committee may initiate such a decision, having brought the proposaI to the agenda of a plenary session at the triennial meeting and received support for this proposaI of a simple majority of the regular members present.

Article 23

These Rules were approved at the plenary meeting of ICOfOM in Leyden. October ,1984. Modifications of the Rules can be made only at a plenary meeting of the Committee when approved by the majority of the regular members present.

3?

Alternative proposaI

Concerning the voting rules:

The fact should be considered, that only. a part of the regular members of ICDfDM can participate personally in the annual and triennial meetings of ICDfDM. The decisions made by the simple majority of the regular members present at the meeting eliminate for the most part, ca 7D-7S~' of the members, the possibility of influencing the work of the Committee.

An alternative solution, concerning at least the most important questions (votes of the Board and Chairman, dissolution or suspension of the Committee, approval of various documents on the policy and activities such as rules, long-term programs, triennial programs etc.) should be found. It could be arranged by combining the discussions at the meetings with publishing the drafts in Museological News. This procedure should allow to the members who cannot participate at the meeting to write in their views. The final drafts should then be worked out on the basis of aIL views

) received. A simple majority of aIL regular members of the Committee shou1d be necessary for approving the draft.

This form of decision-making will, of necessity, require a much longer time for a decision to be adopted than is usua1, but this procedure will

) assure a broad base of acceptance by the membership and thus lead to more effective action.

33

Document 4 Rules of procedure for ICOfOM meetings

)

)

1. Type

1.1

1.2

1.3

of meetings; date, place and agenda

ICOFOM meetings are held annually ( annual meeting),

and at least once every three years in conjunction

with the ICOM General Conference ( triennial meeting).

The agenda, date and place of the meetings are pre­

pared and decided by the Board of the Committee.

In conjunction with the meetings, symposia, lecture

programmes and other activities may be organized

by the Board.

)

)

2. Participation in the meetings

2.1 The meetings may be attended by regular members ,

non-regular ~embers and co-opted members of the Committee.

2.2 Only regular members of ICOFOM have the right to vote

Each regular member, either individual or institu -

tional represented at the Committee by an appointed

delegate, has one vote.

Regular members who cannot attend the meeting may

vote by proxy given to another ICOM member or by

correspondence, if such a form of vote has been

approved by the Board.

34

~. Convocations ta the meetings

3.1 Convocations ta the meetings viII he distributed

by the Chairman or the Secretaries to aIl members

of the Committee two months in advance, together

vith the agenda, programmes of symposia and lectures,

the annual reports of the Board and working groups,

proposaIs for the future activities etc.

A list of candidates for the Board will he distributed

) three months prior to the meeting, at which the vote

will take place.

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3.2 ProposaIs from the members for additions to or changes

in the agenda should he entered to the Chairman one month

prior to the meeting.

ProposaIs for competing candidates supported by three

regular memhers should be entered one month prior to

the meeting of vote.

3.3 Presentation of other proposaIs ls regulated bellow.

) 4. Steering of the meetings

4.1 The Chairman of the Board presides the meetings.

During the meetings he decides on aIl questions of order

vithin the limits of these Rules.

4.2 The vorking languages of the meetings are English or

French, in the sense that the addresses and discussions

at the meeting will he held in either of the two languages.

4.3 Minutes of the meetings will be taken by the Committee's

Secretary, published in the bulletin and confirmed at

the next meeting.

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5 • ProposaIs

5.1 Dafïnition, types and presentation

5.11 ProposaIs are ideas, suggestions, alternatives or plans,

etc., made by any commi ttee member and presented to the

committee fol" its consideration and/or action. ProposaIs

May be categorized as substantive, responsive 01" immediate.

5.111 Substantive proposaIs present requests for committee

action that will either affect its current direction or

will involve shifts in emphasis or procedures. These

proposaIs should be submitted in writing to the Chair )

and distributed to the membership prior to the

scheduled an nuaI meeting. Substantive proposaIs are

) agenda items and allotted sufficient time for

discussion.

5.112Responsive proposaIs result from ongoing committee

activity and are suggested minor alterations in current

activities or future plans. Such proposaIs May be

presented in writing to the Chair or presented from the

floor during the meeting.

5.113 Immediate proposi'U respond to situations that demand

rapid action that can not be adjusted to the regularly)

planned meetings of the committee. These proposaIs are

presented in writing to the Chail". The Chail" in

consultation with the Executive Board makes a decision

on behalf of the commi t tee. Such proposaIs and an

explanation of the resulting actions must be presented

to the committee at the next regular meeting.

5.12Discussion and debate of a proposaI begins with an

explanation or summary. Discussion continues until a motion

ia made.

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5.2 The Motion

5.21 A motion is a statement of action to be taken by the

oommittee.

5 .2n A motion can be made by any member of the oommittee

with the exception of the Chair.

5.212 A motion formalizes aotion on an agenda item, a topio

in1t1ated under new business, or to recess or end the

) meeting.

5.22A motion must have a second, a statement of agreement, to be )

a viable motion. This must be made by someone other than

the initiator of the motion or the Chair. Without a second,

the motion dies.

5.23 A motion may not be made while another motion is pending,

except when th1s new motion is to table or amend the first

motion, or to limit the time spent in debate.

~.231To table a motion is to post po ne further discussion or )

action on that motion until a definite or 1ndef1nite

future time.

5.232To refer a motion is to move the responsibility for

deoision making from the commi ttee as a whole to a

designated segment of the committee.

5.24Amendments to a motion may be made with the agreement of the

initiator and the second and become part of the motion.

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5.3 The Discussion

5.31 It is the responsiblli ty of the Chair ta caU as out of

arder any comments that do not relate directly ta the

pending motion.

5.32Individuals wanting ta comment on the motion must be

recognized by the Chair.

5.3~ lt is the responsibl11ty of the Chair ta maintain arder

) and ta determine that only one persan at a time has the

floor, the right ta speak.

5.33 Ending Debate)

5.331 Debate ls ended by call1ng the ouestion, a request for

a vote on the pending motion, and i t takes precedent

over aIl other actions.

5.332 The member calling the question must be recognlzed by

the Chair and have the floor.

5.333 A calI for the question must be seconded and voted on

with a two-thirds majority oefore a vote on the pending

motion can oe taken. If two-thirds majority is not )

received, deoate continues until the question is called

again.

5.34 Once debate ls ended, a vote on the pending motion along

wlth any amendments ls taken and ls elther accepted or

rejeoted.

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6. Decisions

6.1 Votes concerning persons are taken by ballot.

AlI other votes are taken by a show of hands, unless

the Chairman or five members previously require a vote

by ballot.

6.2 Decisions are taken by a clear majority of the regular

members present at the meeting.

) In case the votes are equally divided the proposaI

is turned down.

When at a ballot concerning persans the votes are equally )

divided a decision is reached by lot.

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ICOFOM meetings in 1985 and 1986

1985

The venue for the Committee's next annual meeting in 1985 has already been set. We are invited by the Yugoslavian National Commit tee of ICOM and the Museum Documentation Centre in Zagreb to hold our eighth meeting in the romantic and picturesque old town of Motovun in Istria in september 1985. some five ta seven days will be spent there discussing our "affairs" and holding the next symposium "Originals and reproductions" on the use of replicas, reproductions and models in museums. The exact date is not stipulated yet; the proposaIs will be discussed in Lei.den.

ln connection with the meeting, preferably before it, the first) ICOfOM Museology Workshop will be arranged together with our

Yugoslavian colleagues in the same place. some 7-10 experts from different parts of the world will be asked ta meet in Motovum in order ta work out the final assessment of the discussions which have been going on and concluded in the ICOfOM

) journal MuWoP - Museological Working Papers. This time, the discussions on the themes No. 1, Museology - science or just practical museum work? and No. 2, Interdisciplinarity in museology, will be closed. The conclusions of the expert group entrusted with the assessment will be presented at the follow­ing ICOfOM annual meeting. furthermore, the report will be presented in the next issue of MuWoP.

By inviting the Committee to appoint some members to give lectures to interested Yugoslavian museum workers during two or three da ys after - or before - the meeting, the Yugoslavian organizers open a very valuable channel to ICOfOM for the dissemination of museological thinking into the practical museum work, and for close contacts with museum people in Yugoslavia.

More details about the meeting in 1985 will be given in the next issue of Museological News. Nevertheless, you can already now plan for next year and reserve a week in september for ICOfOM.

1986

The ICOH Executive Council decided at its 57th session in Paris, 4-5 July, to accept the invitation of the Argentinian National Committee of ICOM to host the next General Conference and General Assembly in Buenos Aires from 21 ta 31 October, 1966. The fact that ICOM had not previously held its General Conference in the southern Hemisphere and the conviction that such an event could contribute to museum development and the promotion of ICOM in South America formed the basis for this decision.

By this decision the place and time is given for the ICOfOM Ninth annual meeting and fourth general assembly. The symposium on Museology and cultural identity will be arranged at this occasion.

40

It i8 too earlyto give any details now about this meeting. The only thing which each one of us has ta do is to start immediately saving pennies for the trip. It would be grati­fying if as many ICDFDM members as possible could meet in Buenos Aires and promote museology among museum workers in South America!

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Museological Working Papers No. 3

Never before did 1 think that one could be happy about a delay in production! But now 1 believe it!

The delay in distributing the French version of Museological News No. 5 provided the possibility of adding to the informa­tion on Museological Working Papers the following cheerful note:

"The Chairman of rCOFOM has the pleasure to inform you that a generous subvention has been granted by the Calouste Gulbenkian Foundation, Lisbon, Portugal, for the publication of MuWoP No. 3. These funds, completed - as we hope - by a financial contribution from the Ministry of Culture of the Netherlands, make it possible to start immediately the preparations for the publi­cation of No. 3 of MuWoP. ICOFOM expresses its acknowledgement of this generosity and gratitude to the Calouste GuIbenkian Foundation."

It is with some pleasure that 1 now publish this good news in the English version of Museological News No. 6, and repeat it in the French one.

Two years of waiting is over - the work on MuWoP's next issue can go on at full speed again, and there is a lot to be done.

The extent of the manuscripts waiting for editing and publishing is enormous. For some sections of MuWoP so many papers are available that they could fill two or three issues of the journal in advance. For other sections, however, access to some more contributions would be desirable - either because of the wish to present more views on the questions discussed, or because of the imbalance in the presentation of concepts from different regions.

On the main theme of No. 3, the object/subject of museology, eight papers have already been received and sorne four/five papers promised. The chronic imbalance in the presentation of concepts which are typical of different parts of the world could, alas, unfortunately not be avoided. The majority of the writers are Europeans aga in (6), while America and Asia are represented by one writer each. If the promised papers reach us, the number of Europeans will increase by 3, while America and Asia will each have one writer more. Even if our fond hopes of a wider regional representation remain, the result reached up to now is more than satisfactory. Names like A. Oesvallées (France), W. Gluzinski (Poland), A. Gregorové (Czechoslovakia), 1. Maroevié (Yugoslavia), R. Rivard (Canada), R. Singleton (U.K.), K. Schreiner (GOR) and B. Zouhdi (Syria) - aIl of them authors of papers received - guarantee an elucidation indepth of the topic. Completed by views promised by P. Mayrand (Canada), P. van Mensch (Holland), O. Miguel and E. Morral (Spain), 1. ~ola (Yugoslavia) and S. lsuruta (Japan), the procession of ideas will provide a basis large enough for an exercise in thinking around the topic.

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The permanent discussion on the topics chosen - the main aim of the journal - will proceed in each issue, but a larger number of voices from museum workers in the field would be desirable.

The discussion on theme No. 1: Museology - science or just practical museum work? seems to have reached an end. No more comments have come in, which is not surprising considering that most of the contributions t û the ICOfOM symposium 1983 on methodology of museology and professional training (27 papers and comments in aIl) touched this particular problem. And these papers will be published in the next issue of MuWoP! The time is now ripe to work out the assessment of the theme 1 - a task which the first ICOfOM Museology Workshop must take up.

The discussion on theme 2 "Interdisciplinarity in museology" is treated in 3 papers received till now - two from Europe and one from Asia, the theme of the Paris symposium "The system of museology" in two European papers.

for the newly announced section on the history of museology, one paper has arrived so far. A balanced picture of museology's childhood will require studies on this theme covering different parts of the world and time, published side by side or incorpo­rated into a common paper. This theme requires discussion and a sub-editorial group who should take over the responsibility for the task, because the dangers of a regional disequilibrium may be greater here th an on any other topic.

Reflections on the proposed terminology section have been carried out, and the work is going on. This time, in No. 3, a model for the section will be presented for discussion. The basic idea is to work out a glossary closely connected with the themes discussed ir MuWoP.

The most extensive material to be published in MuWoP are the papers from the ICOfOM symposia: Paris 1982 with 9 papers, London 1983 with 27 papers on the Methodology of museology and professional training and 17 papers on the theme Museum ­territory - society, and now Leiden 1984. We can only publish them successively, but we should do it as quickly as possible. The financing problem haunts us again.

Finally, to report everything, sorne letters ta the Editor have been received and sorne reviews on new museological publications are available, too.

50 let's finish by stating that now with the funding problems for No. 3 apparently solved, the editing and printing work on this issue can go on. The deadline given for receiving contributions was June 20, 1984, but we still hope that anyone who has the inclination to write will send in a paper on its theme "The object/subject of museology" or on any point of the running discussions. Let us repeat that we particularly wish to widen the regional perspective - and that your letters, comments and papers will be included if they reach the Editorial desk by October 31, 1984 at the latest.

Yours

Editor of MuWoP 43

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/COFOM Study Series available

The Committee's new publication, started on the occasion of the Lon~on meeting 1983, continues to appear. Recently the latest 1ssue of ~SS, No. 6, has been edited in connection with the ICOfOM symposium 1984 to be held in Leiden.

What is ISS and what role does it play in the work of ICOfOH?

155 is a very unpretentious and simple print among the other ICOFOH publications. Its aim is to make quickly available theoretical or methodological reflexions on museology, first

·of aIl in connection with the preparation and course of the Committee's scientific activities as symposia, lecture programmes etc. ln this way, stimulating discussions in re are made possible and interesting topical ideas are spread without unnecessary delay.

To reach this aim, unassuming methods must be used in producing the series. Pape ra received to the symposia etc. are published in the state the y arrive to the Editor - without any editorial encroachment and without being retyped or set.Only sorne very plain typographical measures are being practised (headlines etc.) in arder to present the material clearly. The manuscripts are simply copied in a limited edition and distributed first of aIl to the participants of the scientific activity in question. The rest of the edition is available on request to the lCOfOM Editorial Board Office in Stockholm.

The manuscripts are protected by 1COfOH's copyright. Depending on the current financial possibilities the texts may be published in an editorially and linguisticly revised form in ICOFOM's theoretical journal Museologieal Working Papers.

Up to now, the following issues have appeared of 1SS:

No. 1 Joint eolloquium London 1983 Hethodology of museology and professional training with 10 baaie papers, 6 comments and 1 summary, 146 pp.

No. 2 Symposium London 1983 Museum - territory - society with 8 basic papera and 1 comments,60 pp.

No. 3 Addenda 1 to the colloquium/symposium 1983 with 1 basic papers, 1 commenœ to the symposium, 2 eomments to the colloquium, 31 pp.

and

No. 4 Addenda 2 to the symposium 1983 with 2 basic papers, 1 comments, and 2 summaries, 36 pp.

1 intervention

No. 5 Addenda 3 to the colloquium 1983 with 3 basic papers, 2 comments, and 1 summary, 60 pp.

3 interventions

No. 6 Symposium Leiden 1984 Collecting today for tomorrow with 17 basic pspers, 161 pp.

/COFOM Study Series disponibles 44

ICOfOM membership New applicants

Ms/Mlle Michelle ARIAS BERNARD (Galeria de Arte NacionaI-Caracas) Parque Res. San Antonio de los Altos Edificio El Drago, App. 40-31 Kilometro 15 - Carreterra Panamericana SAN ANTONIO DE LOS ALTOS Edo. Miranda Venezuela

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Mr/M J.P. van HOVE Sarphatikade 7 1017 WV AMSTERDAM The Netherlands / Pays-Bas

Mrs/Mme Chun Christina HSU National Palace Museum TAIPEI Taiwan

Mr/M Max W. MEIJER (Nederlandse Museumvereniging) Denneweg 2a 2514 CG DEN HAAG The Netherlands / Pays-Bas

Ms/Mlle Elvira NERI PIAZOIA (Galeria de Arte Nacional) Apar tado 6960'1 CARACAS 1060 Venezuela

Mrs/Mme Marina Zuleika SCALASSARA (Museu Historico Padre Carlos Weiss Universidade Estadual de Londrina) Rua Maranhao, no. 585 LONDRINA, Parané CEP 86100 Brazil / Brésil

Membres de l'ICOfOM Demands d'adhésion

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