MUNICIPAL CIVIL REGISTRY OFFICElatrinidad.gov.ph/wp-content/uploads/2015/09/MCR.pdf · GET...

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A. ABOUT THE SERVICE

Where a marriage license is required, each of the contracting parties shall file separately a sworn

application for such license with the proper civil registrar.

B. WHO CAN AVAIL OF THE SERVICE

Resident/s of the Municipality of La Trinidad, Benguet who is/are parties to a marriage can apply

for marriage license in this office which shall be issued upon the lapse of ten days following the

submission of all the requirements for application.

C. REQUIREMENTS

1. Duplicate copy of the parties’ separate sworn application for marriage licence.

2. Copy of their birth certificates. (in case of non-availability, the baptismal certificates will

suffice to prove their identity and age)

3. Marriage Counseling and Responsible Parenthood Certificates (@ MSWDO.)

4. Parental consent or advice (if applicable)

5. Personal appearance of the applicants

6. Certificate of Legal Capacity to marry (in cases of foreign applicants)

7. Death certificate (in case of widow/er)

8. Certified true copy of decision and finality of annulment ( if applicable)

9. Certificate of No Marriage (for applicants over 25 years old)

D. FEES

P 200.00 - Certificate of Family Planning

P 200.00 - Certificate of Responsible Parenthood

P 20.00 - License Fee

P420.00 for 18 to 24 years old

P320.00 for 25 years old and above

E. AVAILABILITY OF THE SERVICE

Monday to Friday 8:00 AM to 5:00 PM No Noon Break

APPLICATION FOR MARRIAGE LICENSE

MUNICIPAL CIVIL REGISTRY OFFICE

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F. HOW TO AVAIL OF THE SERVICE

STEP APPLICANT/ CLIENT SERVICE PROVIDER PROCESSING

TIME PERSON/S

RESPONSIBLE

1

GET transaction

number

CALL number and ISSUE

application form

1 minute

Any LCRO personnel

2

SUBMIT application

form with the requirements

EVALUATE the submitted

requirement for completeness, accuracy,

consistency

ISSUE payment slip

1 minute

1 minute

3

PAY the prescribed

fees at the MTO (Window 3)

ACCEPT payment and ISSUE Official Receipt

6 minutes

Revenue Collection

Clerk

4

PRESENT the Official

Receipt

PROCESS the documents

RECEIVE and record it in the application form

17 minutes

3 minutes

Any LCRO personnel

5

GET the receipt and scheduled release of

Marriage License

GIVE the scheduled release

of Marriage License

1 minute

MAXIMUM PROCESSING TIME = 30 minutes

3

START

END

PAY the prescribed fees at Window 3 of

the Municipal Treasury Office and

PRESENT to the LCRO Staff

SUBMIT application form with the

requirements

GET the receipt and scheduled release

of Marriage License

GET transaction number.

APPLICATION FOR MARRIAGE LICENSE

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The birth record is a permanent record of the person. However, the law somehow allows

certain modifications as when there is a legitimate event that causes the modification of the

person’s record, as in: a court order to effect a change or correction; or in conformity with certain

administrative procedures; or as a consequence of an approved quasi-judicial function by this

office. Marginal annotation is therefore inevitable.


A person whose birth or marriage is registered at the MCRO of La Trinidad, Benguet

affected by the aforesaid legal modification is entitled to the issuance of annotated certificate of

birth, marriage. In case of death certificate, the nearest kin or surviving relative may avail of such

service

C. REQUIREMENTS

For civil registry records affected by court order, RA 9048, RA 10172, RA 9255, Legitimation

under Article 177 of the Family Code and RA 9858, Supplemental Report.

a. Court Decision/Order/Affidavit/MCRO-NSO Decision (as the case may be)

b. Certificate of Finality (if applicable)

c. Certificate of Registration of the court decision/order where the court sits (if applicable)

d. 3 copies of originally certified as true copies of a,b,c.

e. NSO copy of the affected civil registry document.

D. FEES

Endorsement fee – 200 Paternity fee – 200 Supplemental fee – 200

Annotation fee - 200 Legitimation fee – 200 AUSF fee - 200

Certification fee – 50

E. AVAILABILITY OF SERVICE


ISSUANCE OF ANNOTATED TRANSCRIPTION / CERTIFICATION FROM THE REGISTER OF BIRTH / MARRIAGE / DEATH

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TIME PERSON/S

RESPONSIBLE

1 GET transaction number

CALL number and GET the required documents

1 minute

Any LCRO personnel

2

SUBMIT the required

documents

EVALUATE the submitted requirements for

completeness, accuracy, consistency

7 minutes

3

PAY the prescribed

fees at the MTO

ACCEPT Payment and ISSUE original receipt

6 minutes

Revenue Collection

Clerk

4

PRESENT the Official

Receipt

PREPARE the document and RECORD the official

receipt and attach the same to the owner’s copy

31 minutes

Any LCRO personnel

5

CLAIM the requested annotated copy and pertinent documents

related thereto.

RELEASE the document with the official receipt.

1 minute


6

START

GET transaction number

END

PAY the prescribed fees at the MTO

and PRESENT the Official Receipt


SUBMIT the required documents

CLAIM the requested annotated copy and

pertinent documents related thereto.

FLOW CHART ON THE ISSUANCE OF ANNOTATED

TRANSCRIPTION/CERTIFICATION FROM THE

REGISTER OF BIRTH /MARRIAGE / DEATH

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Any person has the right to request for a copy of his/her registered document. As such, upon

the payment of the required fees and for as long as there is still a copy of the document at the archives

of the MCRO, the same can be issued. Otherwise, a certification to the contrary may be validly

issued. The office observes the confidentiality rule on registered Certificates of Live Birth .


Following the legal maxim, "The place of occurrence is the place of registration", A person

born, wed and died within the jurisdiction of La Trinidad, Benguetmust be registered in this office.

Hence, he/she is entitled for the available copy issuance of his/her birth, marriage or death record once

requested.

C. REQUIREMENTS

1. The document owner, or any person authorized by him.

2. If the child is a minor, his parents, guardian, or the institution legally in-charge of him, as the

case may be, shall issue the authorization required.

3. The duly signed valid ID of the one giving the authorization and the grantee shall be presented

presented for verification.

D. FEES

50.00 per copy





TIME PERSON/S

RESPONSIBLE

1


CALL number and ISSUE a request slip and CONDUCT

a brief interview

1 minute

Any LCRO personnel

2

FILLS-UP and SUBMIT

request slip

ACCEPT and EVALUATE

the request slip for completeness, accuracy, verification of authority

1 minute

SEARCH the requested document from the database

or from the registry book

15 minutes

ISSUANCE OF TRANSCRIPTION OR CERTIFIED TRUE COPY OF CIVIL REGISTRY DOCUMENTS

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3

PAY the prescribed fees at

the MTO (Window 3)

ACCEPT Payment and ISSUE original receipt

6 minutes

Revenue

Collection Clerk

PREPARE and PROCESS

the document requested

10 minutes

Any LCRO personnel

4

PRESENT the Official Receipt

RECORD the official receipt and attach the same to the

owner’s copy

1 minute

5

CLAIM the requested annotated copy and pertinent documents

related thereto.

RELEASE the document with the official receipt.

1 minute


9

START


END

PRESENT the Official Receipt


SUBMIT the required

CLAIM the requested annotated copy and

pertinent documents related thereto.

FLOW CHART ON THE ISSUANCE OF TRANSCRIPTION OF

CERTIFIED TRUE COPY OF CIVIL REGISTRY DOCUMENTS

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The best evidence to prove the legal existence and filiations of a person is one's

Certificate of Live Birth (COLB). The registration of a person's birth vests in the child his/her

right to a name, nationality, identity and family. In the same manner the registration of the

Certificate of Marriage (COM) is a prima facie document to prove the married status of a

person. The registration of marriage establishes on records the existence of the legal union

between husband and wife. The Certificate of Death (COD) proves, on the other hand, the

cessation of man's earthly existence, and its registration presupposes the official termination

of such existence.


Following the legal maxim, "The place of occurrence is the place of registration",

all persons born, married and died within the territorial jurisdiction of La Trinidad, Benguet

should and must be registered before the Civil Registrar's Office of La Trinidad.

C. REQUIREMENTS

1. Four copies of the Certificate of Live / Certificate of Marriage / Certificate of Death duly

accomplished and signed by the proper parties.

2. For COLB of an illegitimate child to be registered under the surname of the father, the

father should appear personally before the MCR with his Cedula and valid I.D. In

addition, the mother of such child must give her consent.

3. Timely registration of birth and deathis within 30 days from its occurrence, while 15 days

for marriage.

D. FEES

PATERNITY FEE – 200



TIMELY REGISTRATION OF THE CERTIFICATE OF LIVE BIRTH (COLB) /CERTIFICATE OF MARRIAGE (COM) / CERTIFICATED OF DEATH (COD) WITHIN THE JURISDICTION OF LA

TRINIDAD, BENGUET

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TIME PERSON/S

RESPONSIBLE

1


CALL number and

CONDUCT a brief interview

1 minute

ANY LCRO personnel

2

REGISTER the fully

accomplished COLB/COM/COD

ACCEPT and SCREEN the documeNts presented

2 minutes

a. ADMINISTER Oath (acknowledgment of

paternity)

b. ISSUE payment slip

8 minutes

3

PAY the prescribed fee

ACCEPT Payment and ISSUE Original Receipt

6 minutes

Revenue

Collection Clerk

APPROVE, RECEIVE and REGISTER the document

7 minutes

ANY LCRO personnel

4

CLAIM the registered civil

registry document

RELEASE to the registrant

the copy of the registered civil registry document

1 minute


12

START


END

REGISTER the fully accomplished

COLB/COM/COD COLB/COM/COD


CLAIM the registered civil

registry document

TIMELY REGISTRATION OF THE CERTIFICATE OF LIVE

BIRTH (COLB) /CERTIFICATE OF MARRIAGE (COM) /

CERTIFICATE OF DEATH (CODWITHIN THE JURISDICTION

OF LA TRINIDAD, BENGUET

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The office recognizes the right of the person to register their document though outside their

prescriptive period so as to provide a credible data of facts necessary for governmental usage. A vital event

is considered for late registration if the prescriptive period for its reporting has already lapsed. In cases of

birth: within 30 days from its occurrence; while 15 days is required for marriage; and 30 days for death.

Outside of these prescribed days are considered delayed registration which will require sets of needed

documentary pieces of evidence.


Any person during his/her lifetime may seek for the registration of his/her COLB/COM/ or the COD of

his/her deceased relative. Following the legal maxim, "The place of occurrence is the place of

registration", any person born, married and died within the territorial jurisdiction of La Trinidad, Benguet

should be registered before the Civil Registrar's Office of La Trinidad.

C. REQUIREMENTS

1. FOR BIRTH

a. Four copies of the Certificate of Live Birth, accomplished and signed by

the proper parties.

b. Duly accomplished affidavit for delayed registration at the back of the

COLB.

c. NSO Certificate of No Records (Negative Records)

d. ANY TWO of the following documents (whenever applicable) to prove

the BIRTHDAY AND BIRTHPLACE.

Baptismal Certificate;

School Records (Form 137,Transcript Of Records);

Medical Records if born in a hospital or medical clinic;

Voter's Registration Record;

SSS Membership Record;

e. Affidavit of two-disinterested persons attesting to the facts of birth.

f. Marriage certificate or marriage certificate of parents

2. FOR MARRIAGE

a. Four copies of the Certificate of Marriage duly accomplished and signed by the

proper parties. b. Duly accomplished affidavit for delayed registration. c. NSO Certificate of No Records (Negative Records) d. Application for Marriage License and Marriage License. e. Affidavit/Certification by the solemnizing officer that he indeed solemnized the marriage between the couple and to state therein the reason why the document was not reported on time

LATE REGISTRATION OF THE CERTIFICATE OF LIVE BIRTH (COLB) / CERTIFICATE OF MARRIAGE (COM) / CERTIFICATE OF DEATH (COD) WITHIN THE JURISDICTION OF LA

TRINIDAD, BENGUET

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2. FOR DEATH

a. Four copies of the Certificate of Death duly accomplished and signed by the proper parties. b. Affidavit of two disinterested persons as to fact of death c. NSO Certificate of No Records (Negative Records) d. Brgy. Certification e. Affidavit of nearest kin

D. AVAILABILITY OF THE SERVICE


E. HOW TO AVAIL OF THE SERVICE


TIME PERSON/S

RESPONSIBLE

1 GET transaction number

CALL number 1 minute

ANY LCRO personnel

2

SUBMIT the form and other requirements

CONDUCT a brief interview and PROCESS the certificate:

a. VALIDATE the

requirements and process the requested document

b. REGISTER, TYPE, STAMP, PRINT the fully

accomplished and signed COLB, COM, COD.

For lacking, missing and incomplete data, the certificate

cannot be processed

17 minutes

APPROVE and SIGN the document

1 minute

3 CLAIM the registered civil registry document

RELEASE to the registrant the copy of the registered civil

registry document

1 minute


15

START

END


SUBMIT the form and other requirements

CLAIM the registered civil registry document

FLOW CHART ON THE LATE REGISTRATION OF THE

CERTIFICATE OF LIVE BIRTH (COLB) / CERTIFICATE OF

MARRIAGE (COM) / CERTIFICATE OF DEATH (COD) WITHIN THE

JURISDICTION OF LA TRINIDAD, BENGUET

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RA 9048 was signed into law on March 22, 2001. It gives the Local Civil Registrar or the Consul General the authority to correct clerical or typographical error and likewise allows the change of first name or nick name in a civil register without need of judicial order. The law was amended by RA 10172 on August 15, 2012 and added the sex and day or month of birth to be included in those that can be corrected without need of judicial order.


A person or his authorized representative whose document contain clerical errors may avail of such service.

C. REQUIREMENTS

1. The document sought to be corrected 2. Baptismal or Dedication certificate 3. Marriage Certificate (if applicable) 4. School records 5. Voter’s Certificate or I.D 6. Passport 7. Valid ID’s (postal, school, employee, TIN, UMID, PHILHEALTH) 8. Driver’s or PRC license 9. NBI clearance 10. Police clearance 11. Employment clearance 12. Doctor’s Certification 13. Ultrasound result 14. Health Card 15. Affidavit of self-employment/non-employment 16. Affidavit of explanation or discrepancy (if indispensable) 17. Newspaper Publication clippings 18. Affidavit of newspaper publication 19. Other documents that may be required

D. FEES

P3,000 for correction of sex, day and month of birth and or change of first name

P1,000 for correction of clerical error

P 200 endorsement fee

E. AVAILABILITY OF SERVICE Monday to Friday 8:00 AM to 5:00 PM No Noon Break

PETITION FOR CLERICAL ERROR AND/OR CHANGE OF FIRST NAME UNDER RA 9048 AND/OR CORRECTION OF GENDER AND/OR DAY OR MONTH OF BIRTH UNDER RA 10172

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TIME PERSON/S

RESPONSIBLE

1

GET transaction number CALL number and CONDUCT a brief

interview

1 minute

Registration Office I or

Administrative Aide VI

2

SUBMIT the erroneous document and the needed

supporting documents

ACCEPT, SCREEN, VERIFY the documents

presented, PREPARE and ACCOMPLISH the petition to be signed

ISSUE payment slip

23 minutes

3


ACCEPT Payment and ISSUE Original Receipt

6 minutes

Revenue

Collection Clerk

4 PROOF READ the petition form and sign

ACCEPTS the signed petition form

3 minutes Registration Office I or

Administrative Aide VI

5

PRESENTS the official

receipt

RECORDS the official receipt and attached the same to the petitioner’s

owner’s copy

1 minute

6

CLAIM the owner’s copy

and receipt

RELEASE the petitioner’s owner’s copy with receipt

and ADVICE client when to get the certificate of finality and pertinent documents

relative thereto.

2 minutes


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Prepared by: APPROVED: ALVIN F. GAWIGAWEN JOAN S. BACOLING

Registration Officer I Municipal Civil Registrar

START

END

FLOW CHART ON THE PETITION FOR CLERICAL ERROR AND/OR CHANGE

OF FIRST NAME UNDER RA 9048 AND/OR CORRECTION OF GENDER

AND/OR DAY OR MONTH OF BIRTH UNDER RA 10172

GET transaction

SUBMIT the erroneous document and the

needed supporting documents


PROOF READ the petition form and sign

and PRESENTS the official receipt

CLAIM the owner’s copy and receipt

MUNICIPAL CIVIL REGISTRY OFFICElatrinidad.gov.ph/wp-content/uploads/2015/09/MCR.pdf · GET...

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