Multi-level Third-Party Order Processing: Completeness...

Multi-level Third-Party Order Processing: Completeness Check and

Automated Document Creation

Automotive Consulting Solution

2© SAP SE or an SAP affiliate company. All rights reserved.

Agenda

1. Benefit for the Customer

2. Description of the Function

3. The Function in the System

4. Technical Information


Customer Benefit

▪ Proven solutions/services of SAP Automotive Consulting

▪ Solutions already running productive at several customers

▪ Solutions and documentation are available in German and English

▪ Prompt implementation possible

▪ Defined timeframe for implementation

▪ Exact calculation of implementation cost. Implementation for fixed price

▪ 6 months of free follow up care operations for bug corrections starting at

the date of installation within the development landscape. Afterwards

chargeable consulting support starts

▪ No additional ongoing costs (i.e. maintenance cost)

Time

Cost

Solution


Agenda






Multi-Level Third-Party Order Processing with Scheduling

Agreements

Invoice/

Self Billing

FDS

JIT DS

FDS

JIT DSFDS

JIT DS

Customer Third-Party

Vendor

Sales unit/

Supplier

Headquarter

Monitor Third-Party

Order Processing

Inbo

und

deliv

ery

GR

-inbo

und

deliv

ery

Deliv

ery

GI-

deliv

ery

MM-Scheduling

Agreement

SD-Sched. AgreementDemand planning

MM-Sched. Agreement

SD-Sched. AgreementDemand planning

MM-Sched. Agreement

SD-Scheduling

Agreement

Delivery/ Goods issue

Goods receipt

ASN to customer

InvoiceInvoice verification

InvoiceInvoice

verificationInvoice

Third-Party

ASN

Third-Party

ASN

Invoice verification

Monitor Third-Party

Order Processing

Inbo

und

deliv

ery

GR

-inbo

und

deliv

ery

Deliv

ery

GI-

deliv

ery

Invoice/

Self Billing

Invoice/

Self Billing


Multi-Level Third-Party Processing with

Single Orders

Invoice/

Self Billing

Purchase

orderPurchase

order

Purchase

order

CustomerThird-Party

Vendor

Sales unit/

SupplierHeadquarter

Monitor Third-Party

Order Processing

Inbo

und deliv

ery

GR

-inbo

und

deliv

ery

Deliv

ery

GI-

deliv

ery

Purchase Order

Single OrderDemand planning

Purchase Order

Single OrderDemand planning

Purchase Order

Single Order

Delivery/ Goods issue

Goods receipt

ASN to customer

InvoiceInvoice

verificationInvoice

Third-Party

ASNThird-Party

ASN


Monitor Third-Party

Order Processing

Inbo

und deliv

ery

GR

-inbo

und

deliv

ery

Deliv

ery

GI-

deliv

ery

Invoice/

Self BillingInvoice/

Self Billing


Invoice


Motivation

To guarantee a frictionless and automated Multi-Level Third-Party Process it is necessary that

▪ Master data (e.g. material master records, purchasing info records)

▪ Single /Purchase orders as well as sales-/purchase scheduling agreements are fully available

Tools shall be provided accordingly, which enable

▪ The checking of completeness of material master data

▪ The checking of the availability of purchasing info records

▪ The automated creation of single and purchase orders

▪ The automated creation of sales and purchase scheduling agreements


Agenda






▪ Monitor for material master data check

▪ Automated creation of documents

▪ Control table▪ Control table for SD-document creation

▪ Control table for automated creation of MM-scheduling agreements

▪ Control table for automated creation of SD-scheduling agreements

▪ Monitors▪ Creation/passing on of single/purchase orders

▪ Automated creation of MM-scheduling agreements

▪ Automated creation of SD-scheduling agreements

The function in the system – Overview


Monitor for material master data check – Selection – Multi-

Level Third-Party Process I


Monitor for material master data check – Selection – Multi-

Level Third-Party Process II

▪ Before a material is operationally applied in the Third-Party Order Process this

transaction can check if the necessary settings in the material master views are

available

▪ In the scope of the check it is determined whether it shall be checked for Single-

Level or Multi-Level Third-Party Order Processing. Furthermore the

organizational units for which the checks shall be performed are deposited

▪ In the area of „more data“ data content of key fields are deposited which are

inquired during checking the material masters for the supplier‘s and the

headquarter‘s view

▪ Because, depending on the material, there can be different values in the data

fields for the Third-Party Vendor only the necessity of the availability of the

views can be set up in the „check options“


Monitor for material master data check – Output list –

Multi-Level Third-Party Process

With suppliers and headquarters checks are performed on data content whereas

with Third-Party Vendors checks are only performed on the availability of the

material master view.


Monitor for material master data check –

Selection – Single-Level Third-Party Process


Monitor for master data check – Output list - Single-Level

Third-Party Order Process


Control table for SD-document creation

Which supplier relationships and processes are possible in a sales organization is deposited in a central control table.

Furthermore standard values which are possible for the handling of the Third-Party process are maintained

Interpretation of the table with the help of a practical example:

Via the delivery plant it is managed if a material is procured by a third-party vendor in one‘s own system (different company code) or externally. If there is a value deposited e.g. ACS3 then the country of origin is „France“ for materials which have ACS3 as delivery plant in their material master and which are used in an order with the sales organization ACS2. Furthermore this material has to be ordered via the HQ-Plant (that is via the headquarter corporation 3PA1) and thereby it is about a Multi-Level Third-Party Order Processing. The assignment with the process is done via the data key (0001).


Control table for automated creation of MM-scheduling

agreements

After a sales scheduling agreement for the end customer is created based on that the automated creation of MM-scheduling agreements can be controlled via this master data table.


Control table for automated creation of SD-scheduling

agreements

Based on the SD- and MM-scheduling agreements created before the automated creation of the SD-scheduling agreement at the next delivering business partner can be controlled.

The creation of an SD-scheduling agreement can be carried out within a client or cross-client, cross-system.


Creation/Passing on of single orders –

Sales unit – SD-order I

During creation of the order the corresponding values for item types, the plant and

the storage location are assigned via the control key determination.


The details for the control key can be

displayed in the item detail on the tab

additional data B.

The schedule line type determined via

the item type triggers the automated

creation of a purchase request.


Sales unit – SD-order II



Sales unit – MM-purchase order

Via transaction MD04 a purchase order can be automatically generated out of a

purchase request or it can be automatically created in transaction ME59n.



Headquarter – SD-order

The purchase order was forwarded automatically from the sales unit to the headquarter

through an ORDERS-IDoc.

As in this example it is about Multi-Level Third-Party Order Processing the corresponding

control key was found, the parameters for item type, plant and storage location were set and

the purchase request was created.



Headquarter – MM-purchase order



Thrid-Party Vendor – SD-order I

The purchase order was forward automatically from the headquarter to the Third-Party

Vendor through an ORDERS-IDoc.

There is no entry for the sales unit of the Third-Party Vendor in the control table. Hence the

parameters determined via customizing persist.



Thrid-Party Vendor – SD-order II

The purchase order number of the end customer and his customer material number

were passed on to the Third-Party Vendor.


Automated creation of MM-scheduling agreements –

Selection

Besides the selection criteria checking

criteria can be entered on which the

material master records are checked

before the creation of an MM-scheduling

agreement is possible.


Automated creation of MM-scheduling agreements –

Output list

The function contains the automated creation of the MM-scheduling agreement and

its entry in the order book. The execution can be carried out in the foreground

(visible) or in the background (invisible).

The successful program run is symbolized by corresponding traffic lights and the

generated document numbers are shown in the monitor.


Automated creation of SD-Scheduling agreements –

Selection

Besides the selection criteria checking

criteria can be entered on which the

material master records of the delivering

plant and the delivering sales

organization are checked before the

creation of an SD-scheduling agreement

is possible.


Automated creation of SD-Scheduling agreements –

Output list

The function contains the automated creation of the SD-scheduling agreement at

the delivering business partner. The execution can be carried out in the foreground

(visible) or in the background (invisible).

The successful program run is symbolized by corresponding traffic lights and the

generated document is shown in the monitor.


Agenda






Technical Information

Activation of automotive industrialized solution not necessary

Technical installation is possible remotely

Modification-free

Delivery in Z-namespace


Source of Information

▪ OSS-System

Notes (Search term: Automotive Consulting Solutions)

▪ Internet

Overview-, Detail- and Customer presentations

http://www.sap.com/acs

http://www.sap.com/acs

Thank you!German customers, please contact

Mario Rebitzer

Platinum Consultant

Industry Area Automotive

SAP Deutschland SE & Co. KG

Hasso-Plattner-Ring 7

69190 Walldorf, Germany

M +49/ 170 22 00 287

S +49/ 6227 7 44674

E [email protected]

Non-German customers, please contact

Thorsten Bendrich

Principal Consultant

SAP Deutschland SE & Co. KG

Hasso-Plattner-Ring 7

69190 Walldorf, Germany

M +49/ 160 90 82 2877

S +49/ 351 4811 4501

E [email protected]

mailto:[email protected]

mailto:[email protected]


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