Bid No. 3077 Page 1 of 18

MT. SAN ANTONIO COLLEGE 1100 North Grand Avenue

Walnut, CA 91789

Purchase of Audio Visual Equipment

Bid No. 3077

DUE: 4/6/16 2:00 pm

Note: If you do not wish to bid, please return this cover sheet marked "NO BID;" otherwise your name may be removed from our mailing list. ____________________________________ Company Name

Bid No. 3077 Page 2 of 18

Mt. San Antonio Community College District 1100 N. Grand Avenue

Walnut, CA 91789

March 2016

NOTICE INVITING BIDS

Notice is hereby given that the Board of Trustees of the Mt. San Antonio Community College District of Walnut, California, will receive sealed bids up to, but no later than 2:00 p.m., April 6, 2016, at the Purchasing Department of the District, located at 1100 North Grand Avenue, Building 4, Room 1385, Walnut, California, at which time bids will be publicly opened and read for:

Purchase of Audio Visual Equipment

(Bid No. 3077)

All Bids are to be in accordance with the Bid documents, which are on file and may be secured by contacting Rondell Schroeder, Senior Buyer at rschroeder@mtsac.edu.

No bidder may withdraw their bid for a period of sixty (60) days after the date set for the opening thereof. The Board of Trustees reserves the right of rejecting any and all bids or to waive any irregularities or informalities in any bid or in the bidding process. Bids Due: Wednesday, April 6, 2016 at 2:00 pm Submit Bids to: Administrative Services – Purchasing Department Mt. San Antonio College 1100 North Grand Avenue Walnut, CA 91789 Attn: Rondell Schroeder, Senior Buyer Advertised: March 23, & March 30, 2016

Bid No. 3077 Page 3 of 18

INSTRUCTIONS AND GENERAL CONDITIONS BID NO. 3077

1. SUBMISSION OF BID

Bids must be submitted on the District Bid Forms attached and must be delivered in a sealed envelope with the Bid number shown on the outside of the envelope. Additional bid forms can be secured from the Purchasing Department, Mt. San Antonio Community College District, 1100 North Grand Avenue, Building 4, Walnut CA 91789. Contact: Rondell Schroeder (909) 274-5511 or rschroeder@mtsac.edu. Bids shall be mailed or delivered to the above address so that they are received by the day and time specified in the Bid solicitation. Bids delayed in the mail and not received by the time set cannot be considered. Any bid received after the scheduled time of opening will be returned unopened to the bidder.

2. SIGNING OF BID

All bids must be signed by an authorized officer of the bidding company or bid may be automatically disqualified.

3. OPENING AND READING OF BID

Bids will be publicly opened and read in the Purchasing Department, or other designated place as specified on the Bid Form, at the time and date bids are due.

4. ERRORS AND CORRECTIONS

Errors should not be erased, but may be crossed out and corrections made adjacent and initialed in ink by the person signing the bid. Verify your bid before submission as it cannot be withdrawn or corrected after being opened. All prices are to be NET, if extended prices are called for unit price shall prevail in the event extended prices are incorrectly calculated. The College will not be responsible for errors or omissions in the Bid.

Bid No. 3077 Page 4 of 18

5. AWARD OF BID

The District reserves the right to award on a section by section basis and to waive any informality and/or irregularity and reject any or all bids at its discretion. In the event of a tie in any one section award will be made to the bidder who has the largest number of lowest bids in other sections. Bids in combination offering additional discounts for awards of more than one section to the same bidder will be considered. Quantities shown are the total quantities desired by the District but ordering may be done through multiple purchase orders. Shipping shall be identified per section as indicated on the bid form. Payment for all items awarded shall be made within 30 calendar days after receipt of items and invoicing, whichever is later. Separate invoices will be required for each purchase order created.

6. WITHDRAWAL OF BIDS Any bidder may withdraw his bid either personally or by written request at any time prior to the scheduled closing time for receipt of bids.

7. EXAMINATION OF BID DOCUMENTS

Each bidder shall fully acquaint himself with the terms of the complete contract as defined herein. The submission of a bid shall be taken as prima facie evidence of compliance with this section.

8. INTEPRETATION OF BID DOCUMENTS

If any bidder finds discrepancies in, or omissions from the bid documents, he or she may submit to the District Purchasing Department written request for clarification, on or before April 1, 2016 by 2:00 pm, and the response thereto will be issued to all bidders via a formal Addendum. The District will not be responsible for oral interpretations. All addenda issued during the time of bidding shall be incorporated into the bid. If further information is needed, please email Rondell Schroeder, Senior Buyer, at rschroeder@mtsac.edu.

Bid No. 3077 Page 5 of 18

9. SUBSTITUTIONS

Manufacturer Brand Names and specifications are set forth herein and are not intended to preclude any bidder from responding. When a brand or trade name or company stock number is used to describe the item desired, it SHALL BE ASSUMED that the words “or equal” are included in the description of that item. Unless otherwise indicated by the bidder, it will be assumed that the bidder intends to furnish the item specified and any substitution will not be accepted. When bidding brands that are other than as specified, bidder must state on the bid, the brand, quality, catalog number and other trade designation, and must submit complete specifications with his bid. When so requested, bidder must send a properly marked sample before closing time of the bid. The Board of Trustees of Mt. San Antonio Community College District shall be the sole judge as to whether the substituted item is equal to that specified.

10. TAXES

A. Do not include CALIFORNIA STATE SALES OR USE TAX. Said tax will be added and paid by the College where applicable.

B. Do not include FEDERAL EXCISE TAX. The College is not subject to same. An exemption certificate will

be furnished upon request.

11. PAYMENT TERMS

Payment for all items awarded shall be made within 30 calendar days after receipt of items and invoicing, whichever is later.

12. DELIVERY TERMS

The bidder shall deliver all items on which bids are accepted to the location specified in the bid documents. All costs for delivery, drayage, freight, or packing are to be borne by the bidder unless otherwise specified.

Bid No. 3077 Page 6 of 18

13. TIME OF DELIVERY

Time is of the essence on delivery of materials and services unless otherwise specified in writing in the Special Conditions. Delivery dates must be stated in definite terms. If time varies on different items, bidder shall so state on his bid. The vendor will not be held liable for failure or delay in fulfillment of order if hindered or prevented by fire, strikes, or acts of God.

14. PLACE OF DELIVERY

Delivery hours are 8 A.M. to Noon and 1 P.M. to 4 P.M., Monday through Friday. Deliveries other than during these hours may be rejected. Unless otherwise specified, delivery must be made to the Receiving Department located in Building 48, Entrance F at Temple Avenue and Bonita Drive, Walnut, California. Note: During the summer months the warehouse will be open Monday through Thursday only.

15. INTELLECTUAL PROPERTY – HOLD HARMLESS

The bidder shall hold the Mt. San Antonio Community College District, its officers, agents, servants and employees harmless from liability of any nature or kind on account of use of any copyrighted on un-copyrighted compositions, trade secret, patented or unpatented invention, article or appliance furnished or used under this bid.

16. FAILURE TO BID

If you do not bid, return the Bid Form and state the reason. Otherwise, your name may be removed from our mailing list.

17. REJECTION OF BID

The District may reject any bid that contains any material variation or exception to the bid specifications identified herein. The District’s determination of materiality shall be final.

18. REMEDIES

Should a bidder be awarded a contract to supply materials or perform services and breaks the same, the District may in its sole discretion purchase said materials or acquire said services on the open market without competitive bid and charge contractor with the difference between the bid price and purchase price for the material or services.

Bid No. 3077 Page 7 of 18

This remedy is not exclusive and shall not operate to prejudice any other remedies, which the District may have in law or equity.

19. ANTI-DISCRIMINATION

It is the policy of the Board of Trustees that in connection with all services performed for the Mt. San Antonio Community College District there be no discrimination against any prospective or active employee engaged in the work because of race, color ancestry, national origin, religious creed, sex, age or marital status, and therefore, the bidder agrees to comply with applicable Federal and California law including, but not limited to, the California Fair Employment and Housing Act (Gov. Code Sec. 12900-12993).

20. EVIDENCE OF RESPONSIBILITY

Upon the request of the District, a bidder whose bid is under consideration for the award of the contract shall submit promptly satisfactory evidence of his financial resources, his experience, and the organization and equipment available for the performance of the contract.

21. CONFORMITY TO LAW

The successful bidder shall conform to all federal and state laws, including all requirements of CAL/OSHA and the Federal Consumers Products Safety Act, and to all local ordinances and regulations covering equipment and/or services on this bid.

22. CONTRACT DOCUMENTS

The complete contract shall include the following documents:

a. Notice Inviting Bids b. Instructions and General Conditions c. Special Conditions d. Specifications e. Bid Form, as submitted

Any of these documents shall be interpreted to include all the provisions of the other documents as though fully set out therein.

Bid No. 3077 Page 8 of 18

SPECIAL CONDITIONS BID NO. 3077

DATE AND TIME OF BID SUBMITTAL The District will place a date/time stamp machine in a conspicuous location at the place designated for submittal of Bids. A bid shall be deemed submitted only if the outer envelope containing the bid has been stamped by the District’s date/time stamp machine; Bids not so stamped shall be rejected and returned to the Bidder. Any Bid not timely submitted, as determined by the date/time stamp, shall be deemed non-responsive and returned unopened to such Bidder. ADDITIONAL FEES The bidder must indicate any and all additional fees not covered in the BID pricing. INVOICE AND PAYMENT Invoices shall be submitted in duplicate to the Mt. San Antonio Community College District Accounts Payable Department with the following information: Purchase Order number, itemized description, quantity, and unit price with extended totals. The District will pay Net 30 days or other terms agreed on accepted bid. TERMINATION Either party through thirty (30) day written notice under any of the following conditions may terminate this bid/contract:

1. Either party ceases to carry on business as a going concern, either party becomes the object of the instruction of voluntary or involuntary proceedings in bankruptcy or liquidation, or a receiver is appointed with respect to a substantial part of its assets.

2. It is determined by the District to be in the best interest of the District to terminate.

Upon termination, the parties shall mutually agree as to the disposition of any outstanding purchase offers and product deliveries and prorated charges by the District for warranty and services not performed there under. All outstanding invoices shall become due within Net 30 payment terms for all products delivered and received by the Mt. San Antonio Community College District.

Bid No. 3077 Page 9 of 18

SPECIFICATIONS Bid No. 3077

Any equipment requiring assembly/special installation shall be identified in the bid. All such costs shall be designated separately. Bidder shall clearly state warranty period for items identified on the bid form. Bidder shall specify anticipated delivery time as the number of calendar days after receipt of order (ARO). Bidders shall include sufficient nomenclature with the bid for the item or items bid for evaluation by the College to ensure compliance with specifications.

Bid No. 3077 Page 10 of 18

Purchase of Audio Visual Equipment Bid # 3077

Section 1 Cables To Go

Model Description Warranty Part Number QTY Unit Extended 10ft Cat6 550 MHz Molded Shielded Patch Cable - Purple

10ft Cat6 550 MHz Molded Shielded Patch Cable - Purple

00906 3.00

10ft Cat6 Patch Cable - Blue 10ft Cat6 550 MHz Snagless Patch Cable - Blue 27143 6.00

10ft Cat6 Patch Cable - Purple 10ft Cat6 550 MHz Snagless Patch Cable - Purple 27803 3.00

15ft Cat6 550 MHz Molded Shielded Patch Cable - Purple

15ft Cat6 550 MHz Molded Shielded Patch Cable - Purple

00909 4.00

15ft Cat6 Patch cable - Blue 15ft Cat6 550 MHz Molded Patch Cable - Blue 22015 8.00

15ft Cat6 Patch cable - Purple 15ft Cat6 550 MHz Molded Patch Cable - Purple 04031 8.00

3677 RJ45 (8P8C) Coupler Keystone Insert Module - White

3677 5.00

3ft Cat6 550 MHz Molded Shielded Patch Cable - Purple

3ft Cat6 550 MHz Molded Shielded Patch Cable - Purple

00899 5.00

3ft Cat6 Patch Cable - Purple 3ft Cat6 550 MHz Snagless Patch Cable - Purple 27801 14.00

40289 3m SonicWave HDMI to DVI-DDigital Video Cable (9.8ft)

40289 5.00

40412 3ft 3.5mm M/M Stereo Audio Cable 40412 5.00

4ft Cat6 Patch Cable - Purple 4ft Cat6 550 MHz Snagless Patch Cable - Purple 04026 11.00

53879 TruLink USB 2.0 over Cat5 superbooster dongle transmitter to wall plate receiver kit

4.00

5ft Cat6 Patch Cable - Purple 5ft Cat6 550 MHz Snagless Patch Cable - Purple 31347 20.00

7ft Cat6 Patch Cable - Purple 7ft Cat6 550 MHz Snagless Patch Cable - Purple 27802 15.00

Display Port cable 10ft Connect the DisplayPort output of a computer to the DisplayPort input of a computer monitor and support a High Bit Rate (HBR) digital audio/video connection at up to a 4k resolution

54402 5.00

Total Parts: 121.00 Subtotal

Freight Total

Bid No. 3077 Page 11 of 18

Section 2 CableWholesale

Model Description Warranty Part Number QTY Unit Extended 10W2-02110 Power Extension Cord, SJT 14 AWG 3C / 15

Amp, UL / CSA, 10 feet 3.00

10W2-02115 Power Extension Cord, SJT 14 AWG 3C / 15 Amp, UL / CSA, 15 feet

4.00 Subtotal

Total Parts: 7.00 Freight

Total

Section 3 Da-Lite

Model Description Warranty Part Number QTY Unit Extended Epson AN2 VC Shelf Accessory Accessory shelf for the Epson® BrightLink® Pro

Includes IDEA Screen and fully integrated projector mounting system. Designed for use with Epson BrightLink Pro 1430Wi, 1420Wi and 1410Wi, plus BrightLink 595Wi and 585Wi.

AN2CA1 4.00

Integrated Interactive System 53" x 84.75", 100" diag

For the Epson® BrightLink® Pro Includes IDEA Screen and fully integrated projector mounting system. Designed for use with Epson BrightLink Pro 1430Wi, 1420Wi and 1410Wi, plus BrightLink 595Wi and 585Wi.

AN2WA100 4.00

Total Parts: 8.00 Subtotal

Freight

Total

Section 4 Epson

Model Description Warranty Part Number QTY Unit Extended Brightlink Pro 1430Wi BrightLink Pro 1430Wi collaborative white

boarding solution, 3300 lumens, WXGA (1280 x 800) native resolution, touch, NO WALL MOUNT

V11H665520 4.00

EB-1985WU Bright business projector, 4800 lumen, 1920x1200

V11H619041 1.00

ELPLP77 Lamp for projector V13H010L77 1.00

ELPLP80 Lamp for projector V13H010L80 4.00

Total Parts: 10.00 Subtotal

Freight

Total

Bid No. 3077 Page 12 of 18

Section 5 Extron

Model Description Warranty Part Number QTY Unit Extended 70-100-12 Architectural adapter plate - RJ-11 to terminal

post, RJ-45 female to female barrel, black 70-100-12 4.00

A Mini/2 Mini Stereo Audio Cable: 3.5 mm Stereo Mini Male to Male - 2' (60 cm)

26-571-01 5.00

A Mini/6 Mini Stereo Audio Cable: 3.5 mm Stereo Mini Male to Male - 6' (1.8 m)

26-571-03 5.00

AAP 102 Two-Gang AAP Mounting Frame - Black 60-300-02 4.00

AC+USB 222 US US (2) AC & (2) USB Outlet 200 series power module for cable cubby series/2 enclosure

60-1384-01 5.00

Blank Plate - Single MAAP BLK Single Space MAAP - Black: Blank Plate 70-315-11 3.00

CABLE CUBBY 700 No AC - Black

Series/2 cable access enclosure for audio/vidoe connectivity and AC power, module not included, Black

70-1405-02 5.00

CPM101 BLK One-Gang MAAP Mounting Frame - Black 60-583-11 3.00

CSM 6 Captive Screw to Mini Stereo Adapter Cable: Five Pole 3.5 mm Captive Screw to Mini Stereo Female - 6" (15 cm)

26-620-01 20.00

DPM-HDMIF DisplayPort Male to HDMI Female Active Adapter - 6" Pigtail

26-665-01 5.00

DTP HDMI 330 RX Long Distance HDMI Twisted Pair Receiver 60-1331-13 5.00

DTP T DP 230 Displayport twisted pair transmitter 60-1076-12 5.00

FF 220T Full-Range Flat Field® Speakers with 2' x 2' Low Profile Enclosure and 70/100·V Transformer

42-141-03 14.00

HDMI Micro/3 MicroDigital Ultra-Flexible HDMI Cable - 3' (90 cm)

26-667-03 9.00

HDMI Ultra/6 6' (1.8 m) High Speed 26-663-06 10.00

HDMI Ultra/9 9' (2.7 m) High Speed 26-663-09 5.00

IN1608 Eight input HDCP-compliant scaling presentation switcher with DTP extension - standard version

60-1238-51 5.00

IN9367D B Double blank plate, black 70-315-12 3.00

IPCP PRO 350 IP link pro control processor 60-1417-01 5.00

One Neutrik Speakon Male to Solder Tabs - 4 Pole AAP BLK

Double Space AAP - Black: One Neutrik Speakon Male to Solder Tabs - 4 Pole

70-323-12 4.00

One Neutrik Speakon Male to Solder Tabs - 4 Pole MAAP-

Double Space MAAP - Black: One Neutrik Speakon Male to Solder Tabs - 4 Pole

70-298-11 3.00

Black

One RJ-11 Female to Female Barrel MAAP - Black

Mini Architectural Adapter Plate for One RJ-11 Female to Female Barrel

70-313-12 3.00

One XTP DTP 24 Punch Down Jack

Mini Architectural Adapter Plate for XTP DTP 24 Shielded Twisted Pair Cable

70-1052-12 3.00

PMP 6 WHT

Projector Mount Poles: 6"/15 cm, 1.5 NPT - White

70-511-13 1.00

PS 124 Multiple Output 12 Volt DC Power Supply 60-1022-01 5.00

Bid No. 3077 Page 13 of 18

Retractor Series/2 DisplayPort Cable Retraction System with Speed Control for Cable Cubby Enclosures - DisplayPort Male to Male

70-1065-07 5.00

Retractor Series/2 HDMI Cable Retraction System for Cable Cubby® Enclosures - HDMI Male to Male

70-1065-04

5.00

Retractor Series/2 Mini DisplayPort

Cable Retraction System with Speed Control for Cable Cubby Enclosures - Mini DisplayPort Male to Display Port Male

70-1065-18 5.00

Retractor Series/2 Network Cable retraction system for cable cubby enclosure - network CAT 6

70-1065-03 5.00

Retractor Series/2 PC Audio Cable Retraction System for Cable Cubby® Enclosures - 3.5 mm Stereo Audio Male to Male

70-1065-02 5.00

Retractor Series/2 VGA Cable Retraction System for Cable Cubby® Enclosures – VGA Male to Male

70-1065-01

5.00

RSU 126 1u 6" deep universal rack shelf kit 60-190-10 10.00

RSU 129 1u, 19" rack shelf 60-190-01 5.00

TLP PRO 720M BLACK 7" Wall mount touchlink pro touchpanel - black 60-1394-02 5.00

Two XTP DTP 24 Punch Down Architectural Adapter Plate for XTP DTP 24 Shielded Twisted Pair Cable

70-1051-12 4.00

UPB 125 WHT Universal Projector Mounting Bracket - White 70-902-03 1.00

XPA 2001-70V Mono 70 V Amplifier - 200 Watts 60-850-01 5.00

Total Parts: 199.00 Subtotal

Freight

Total

Section 6 HOSA

Model Description Warranty Part Number QTY Unit Extended YMM-232

3.5mm TRS to Dual 3.5mm TRSF Y Cable

YMM-232 5.00

Total Parts: 5.00 Subtotal

Freight

Total

Section 7 Liberty AV

Model Description Warranty Part Number QTY Unit Extended E-DPM-HDM-03F 3' Black economy molded DisplayPort to HDMI

cable 5.00

P006-010 10' Black Tripplite premium UL listed NEMA 5-15P to IEC 60320 C13 18 AWG 10 Amp power cord

10.00

Total Parts: 15.00 Subtotal

Freight

Total

Bid No. 3077 Page 14 of 18

Section 8 Marshall

Model Description Warranty Part Number QTY Unit Extended ADA power lift lectern 2ru 48" wide ADA lectern, sit to stand, cut outs for

touch panel and retractors, with dual drop leaves and 2 racks

ELCO-48WS- 5.00

SACADA-DUAL Drop Leaf

Freight Freight without lift gate delivery. MARSHALL- FREIGHT

5.00

Total Parts: 10.00 Subtotal

Freight

Total

Section 9 Middle Atlantic

Model Description Warranty Part Number QTY Unit Extended D3 Black anodized drawer, 3 space 656747004414 5.00

ECB2SP-RLINK Evolution Series Ceiling Box with RackLink System and Projector Mount

ECB2SP-RLINK 1.00

PD-915R-SP Power distribution, 15 amp, 9 outlet, 19'' full rackmount

656747195440 5.00

U1 1RU Universal shelf 656747022678 5.00

Total Parts: 16.00 Subtotal

Freight

Total

Section 10 Neutrik

Model Description Warranty Part Number QTY Unit Extended NL4FC 4 Pole SpeakerON Cable Connector NL4FC 12.00

Total Parts: 12.00 Subtotal

Freight

Total

Section 11 Tripp Lite

Model Description Warranty Part Number QTY Unit Extended P168-000 Compact Displayport Gender Changer / Coupler -

Displayport F/F 5.00

Total Parts: 5.00

Subtotal

Freight

Total

Bid No. 3077 Page 15 of 18

Audio Visual Equipment Bid # 3077

Bid Summary

Section One – Cables To Go

Total Equipment Price

Shipping Walnut, CA

Section #1 Grand Total Price

Section Two – CableWholesale

Total Equipment Price

Shipping Walnut, CA

Section #2 Grand Total Price

Section Three – Da-Lite

Total Equipment Price

Shipping Walnut, CA

Section #3 Grand Total Price

Section Four – Epson

Total Equipment Price

Shipping Walnut, CA

Section #4 Grand Total Price

Bid No. 3077 Page 16 of 18

Section Five – Extron

Total Equipment Price

Shipping Walnut, CA

Section #5 Grand Total Price

Section Six – HOSA

Total Equipment Price

Shipping Walnut, CA

Section #6 Grand Total Price

Section Seven – Liberty AV

Total Equipment Price

Shipping Walnut, CA

Section #7 Grand Total Price

Section Eight – Marshall

Total Equipment Price

Shipping Walnut, CA

Section #8 Grand Total Price

Section Nine – Middle Atlantic

Total Equipment Price

Shipping Walnut, CA

Section #9 Grand Total Price

Bid No. 3077 Page 17 of 18

Section Ten – Neutrik

Total Equipment Price

Shipping Walnut, CA

Section #10 Grand Total Price

Section Eleven – Tripp Lite

Total Equipment Price

Shipping Walnut, CA

Section #11 Grand Total Price

Bid No. 3077 Page 18 of 18

Bid Pricing Form

Bid No. 3077 –Purchase of Audio Visual Equipment

DATE:_________________________________________________________ COMPANY NAME: _____________________________________________ ADDRESS:_____________________________________________________ _____________________________________________________ PHONE / FAX:___________________________________________________ AUTHORIZED SIGNER:____________________________________________ SIGNATURE:_____________________________________________________ We (I) hereby agree to furnish the above articles and/or service at the prices and terms stated, subject to the "Instructions and General Conditions.” Prices quoted must be firm prices covering quantities set forth herein. Bidder shall specify anticipated delivery time as the number of calendar days after receipt of order (ARO).__________ Acknowledgment of Bid Addenda. The Bidder confirms that this Bid Proposal incorporates and is inclusive of, all items or other matters contained in Bid Addenda (if applicable) issued by or on behalf of the District

Addenda Nos. ____________ received, acknowledged and incorporated in this Bid Proposal. ( ) initial.