MSWord Short Cuts
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Transcript of MSWord Short Cuts
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Shortcut CommandHow
useful(?)
Display and use windows
Microsoft Word 2007
ALT+TAB Switch to the next window. +
ALT+SHFT+TAB Switch to the pe!ious window. +
"T#L+$ o
"T#L+F%
"lose the acti!e window. +
ALT+F& #estoe the si'e o the acti!e window ate you
axii'e it.
+
F* o!e to a tas, pane o anothe pane in the po-a
window (cloc,wise diection). ou ay need to pess F*
oe than once.
+
SHFT+F* o!e to a tas, pane o anothe pane in the po-a
window (countecloc,wise diection).
+
"T#L+F* $hen oe than one window is open/ switch to the
next window.
+
"T#L+SHFT+F* Switch to the pe!ious window. +
"T#L+F01 axii'e o estoe a selected window. +
2#34T S"#554 "opy a pictue o the sceen to the "lip6oad. +
ALT+2#34T
S"#554
"opy a pictue o the selected window to the "lip6oad. +
7se dialo- 6oxes
Microsoft Word 2007
ALT+F* o!e o an open dialo- 6ox 6ac, to the docuent/
o dialo- 6oxes such as Find and #eplace that suppot
this 6eha!io.
+
http://www.keyxl.com/http://www.keyxl.com/ -
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TAB o!e to the next option o option -oup. +
SHFT+TAB o!e to the pe!ious option o option -oup. +
"T#L+TAB Switch to the next ta6 in a dialo- 6ox. +
"T#L+SHFT+TAB Switch to the pe!ious ta6 in a dialo- 6ox. +
Aow ,eys o!e 6etween options in an open dop8down list/ o
6etween options in a -oup o options.
+
S2A"5BA# 2eo the action assi-ned to the selected 6utton9
select o clea the selected chec, 6ox.
+
ALT+ the lette
undelined in an
optn
Select an option9 select o clea a chec, 6ox. +
ALT+D:$4
A##:$
:pen a selected dop8down list. +
Fist lette o an
optn in a dop8
down list
Select an option o a dop8down list. +
5S" "lose a selected dop8down list9 cancel a coand
and close a dialo- 6ox.
+
54T5# #un the selected coand. +
7se edit 6oxes within dialo- 6oxes
Microsoft Word 2007
H:5 o!e to the 6e-innin- o the enty. +
54D o!e to the end o the enty. +
L5FT A##:$ o
#3;HT A##:$
o!e one chaacte to the let o i-ht. +
"T#L+L5FT
A##:$
o!e one wod to the let. +
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"T#L+#3;HT
A##:$
o!e one wod to the i-ht. +
SHFT+L5FT
A##:$
Select o unselect one chaacte to the let. +
SHFT+#3;HT
A##:$
Select o unselect one chaacte to the i-ht. +
"T#L+SHFT+L5FT
A##:$
Select o unselect one wod to the let. +
"T#L+SHFT+#3;H
T A##:$
Select o unselect one wod to the i-ht. +
SHFT+H:5 Select o the insetion point to the 6e-innin- o the
enty.
+
SHFT+54D Select o the insetion point to the end o the enty. +
7se the :pen and Sa!e As dialo- 6oxes
Microsoft Word 2007
"T#L+F0< o
"T#L+:
Display the :pen dialo- 6ox. +
F0< Display the Sa!e As dialo- 6ox. +
ALT+0 ;o to the pe!ious olde. +
ALT+< 7p :ne Le!el 6utton= :pen the olde one le!el a6o!e
the open olde.
+
D5L5T5 Delete 6utton= Delete the selected olde o >le. +
ALT+% "eate 4ew Folde 6utton= "eate a new olde. +
ALT+& iews 6utton= Switch aon- a!aila6le olde !iews. +
SHFT+F01 Display a shotcut enu o a selected ite such as a
olde o >le.
+
TAB o!e 6etween options o aeas in the dialo- 6ox. +
F% o ALT+3 :pen the Loo, in list. +
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F& 7pdate the >le list. +
7ndo and edo actions
Microsoft Word 2007
5S" "ancel an action. +
"T#[email protected] 7ndo an action. +
"T#L+ #edo o epeat an action. +
Access and use tas, panes and -alleies
Microsoft Word 2007
F* o!e to a tas, pane o anothe pane in the
po-a window. (ou ay need to pess F* oe
than once.)
+
"T#L+TAB $hen a enu is acti!e/ o!e to a tas, pane. (ou
ay need to pess "T#L+TAB oe than once.)
+
TAB o SHFT+TAB $hen a tas, pane is acti!e/ select the next o pe!ious
option in the tas, pane.
+
"T#L+S2A"5BA# Display the ull set o coands on the tas, pane
enu.
+
S2A"5BA# o
54T5#
2eo the action assi-ned to the selected 6utton. +
SHFT+F01 :pen a dop8down enu o the selected -alley ite. +
H:5 o 54D Select the >st o last ite in a -alley. +
2A;5 72 o 2A;5
D:$4
Scoll up o down in the selected -alley list. +
Access and use sat ta-s
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Microsoft Word 2007
SHFT+F01 Display the shotcut enu o the selected ite. +
ALT+SHFT+F01 Display the enu o essa-e o a sat ta- o o
the Auto"oect :ptions 6utton o the 2aste options
6utton. 3 oe than one sat ta- is pesent/ switch
to the next sat ta- and display its enu o
essa-e.
+
D:$4 A##:$ Select the next ite on a sat ta- enu. +
72 A##:$ Select the pe!ious ite on a sat ta- enu. +
54T5# 2eo the action o the selected ite on a sat
ta- enu.
+
5S" "lose the sat ta- enu o essa-e. +
"han-e the ,ey6oad ocus without usin- the ouse
Microsoft Word 2007
ALT o F01. 2ess
eithe o these
,eys a-ain to
o!e 6ac, to the
docuent and
cancel the access
,eys.
Select the acti!e ta6 o the #i66on and acti!ate the
access ,eys.
+
F01 to select the
acti!e ta6/ and
then L5FT A##:$o #3;HT A##:$
o!e to anothe ta6 o the #i66on. +
"T#L+F0 Hide o show the #i66on. +
SHFT+F01 Display the shotcut enu o the selected coand. +
F* o!e the ocus to select each o the ollowin- aeas o +
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the window=Acti!e ta6 o the #i66on Any open tas,
panes Status 6a at the 6otto o the window ou
docuent
TAB o SHFT+TAB o!e the ocus to each coand on the #i66on/
owad o 6ac,wad/ especti!ely.
+
D:$4 A##:$/ 72
A##:$/ L5FT
A##:$/ o #3;HT
A##:$
o!e down/ up/ let/ o i-ht/ especti!ely/ aon- the
ites on the #i66on.
+
S2A"5BA# o
54T5#
Acti!ate the selected coand o contol on the
#i66on.
+
S2A"5BA# o
54T5#
:pen the selected enu o -alley on the #i66on. +
54T5# Acti!ate a coand o contol on the #i66on so you
can odiy a !alue.
+
54T5# Finish odiyin- a !alue in a contol on the #i66on/
and o!e ocus 6ac, to the docuent.
+
F0 ;et help on the selected coand o contol on the
#i66on. (3 no Help topic is associated with the
selected coand/ a -eneal Help topic a6out the
po-a is shown instead.)
+
"oon tas,s in icosot :ce $od
Microsoft Word 2007
"T#L+SHFT+S2A"5B
A#
"eate a non6ea,in- space. +
"T#L+H2H54 "eate a non6ea,in- hyphen. +
"T#L+B a,e lettes 6old. +
"T#L+3 a,e lettes italic. +
"T#L+7 a,e lettes undeline. +
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"T#L+SHFT+ Decease ont si'e one !alue. +
"T#L+SHFT+C 3ncease ont si'e one !alue. +
"T#L+ Decease ont si'e 0 point. +
"T#L+E 3ncease ont si'e 0 point. +
"T#L+S2A"5BA# #eo!e paa-aph o chaacte oattin-. +
"T#L+" "opy the selected text o o6ect. +
"T#L+G "ut the selected text o o6ect. +
"T#L+ 2aste text o an o6ect. +
"T#L+ALT+ 2aste special +
"T#L+SHFT+ 2aste oattin- only +
"T#[email protected] 7ndo the last action. +
"T#L+ #edo the last action. +
"T#L+SHFT+; :pen the $od "ount dialo- 6ox. +
"eate/ !iew/ and sa!e docuents
Microsoft Word 2007
"T#L+4 "eate a new docuent o the sae type as the
cuent o ost ecent docuent.
+
"T#L+: :pen a docuent. +
"T#L+$ "lose a docuent. +
ALT+"T#L+S Split the docuent window. +
ALT+SHFT+" #eo!e the docuent window split. +
"T#L+S Sa!e a docuent. +
Find/ eplace/ and 6owse thou-h text
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Microsoft Word 2007
"T#L+F Find text/ oattin-/ and special ites. +
ALT+"T#L+ #epeat >nd (ate closin- Find and #eplace window). +
"T#L+H #eplace text/ speci>c oattin-/ and special ites. +
"T#L+; ;o to a pa-e/ 6oo,a,/ ootnote/ ta6le/ coent/
-aphic/ o othe location.
+
ALT+"T#[email protected] Switch 6etween the last ou places that you ha!e
edited.
+
ALT+"T#L+H:5 :pen a list o 6owse options. 2ess the aow ,eys to
select an option/ and then pess 54T5# to 6owsethou-h a docuent 6y usin- the selected option.
+
"T#L+2A;5 72 o!e to the pe!ious edit location. +
"T#L+2A;5 D:$4 o!e to the next edit location. +
Switch to anothe !iew
Microsoft Word 2007
ALT+"T#L+2 Switch to 2int Layout !iew. +
ALT+"T#L+: Switch to :utline !iew. +
ALT+"T#L+4 Switch to Dat !iew. +
:utline !iew
Microsoft Word 2007
ALT+SHFT+L5FT
A##:$
2oote a paa-aph. +
ALT+SHFT+#3;HT Deote a paa-aph. +
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A##:$
"T#L+SHFT+4 Deote to 6ody text. +
ALT+SHFT+72
A##:$
o!e selected paa-aphs up. +
ALT+SHFT+D:$4
A##:$
o!e selected paa-aphs down. +
ALT+SHFT+2L7S
S3;4
5xpand text unde a headin-. +
ALT+SHFT+347S
S3;4
"ollapse text unde a headin-. +
ALT+SHFT+A 5xpand o collapse all text o headin-s. +
The slash () ,ey
on the nueic
,eypad
Hide o display chaacte oattin-. +
ALT+SHFT+L Show the >st line o 6ody text o all 6ody text. +
ALT+SHFT+0 Show all headin-s with the Headin- 0 style. +
ALT+SHFT+n Show all headin-s up to Headin- n. +
"T#L+TAB 3nset a ta6 chaacte. +
2int and pe!iew docuents
Microsoft Word 2007
"T#L+2 2int a docuent. +
ALT+"T#L+3 Switch in o out o pint pe!iew. +
Aow ,eys o!e aound the pe!iew pa-e when 'ooed in. +
2A;5 72 o 2A;5
D:$4
o!e 6y one pe!iew pa-e when 'ooed out. +
"T#L+H:5 o!e to the >st pe!iew pa-e when 'ooed out. +
"T#L+54D o!e to the last pe!iew pa-e when 'ooed out. +
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#e!iew docuents
Microsoft Word 2007
ALT+"T#L+ 3nset a coent. +
"T#L+SHFT+5 Tun chan-e tac,in- on o oI. +
ALT+SHFT+" "lose the #e!iewin- 2ane i it is open. +
Full Sceen #eadin- !iew
Microsoft Word 2007
H:5 ;o to 6e-innin- o docuent. +
54D ;o to end o docuent. +
n/ 54T5# ;o to pa-e n. +
5S" 5xit eadin- layout !iew. +
#eeences/ ootnotes/ and endnotes
Microsoft Word 2007
ALT+SHFT+: a, a ta6le o contents enty. +
ALT+SHFT+3 a, a ta6le o authoities enty (citation). +
ALT+SHFT+G a, an index enty. +
ALT+"T#L+F 3nset a ootnote. +
ALT+"T#L+D 3nset an endnote. +
$o, with $e6 pa-es
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"T#L+ 2aste the ost ecent addition to the :ce "lip6oad. +
F< (then o!e the
cuso and pess
54T5#)
o!e text o -aphics once. +
SHFT+F< (then
o!e the cuso
and pess 54T5#)
"opy text o -aphics once. +
ALT+F $hen text o an o6ect is selected/ open the "eate
4ew Buildin- Bloc, dialo- 6ox.
+
SHFT+F01 $hen the 6uildin- 6loc, 8 o exaple/ a SatAt
-aphic 8 is selected/ display the shotcut enu that is
associated with it.
+
"T#L+F "ut to the Spi,e. +
"T#L+SHFT+F 2aste the Spi,e contents. +
ALT+SHFT+# "opy the heade o oote used in the pe!ious section
o the docuent.
+
3nset special chaactes
Microsoft Word 2007
"T#L+FK A >eld +
SHFT+54T5# A line 6ea, +
"T#L+54T5# A pa-e 6ea, +
"T#L+SHFT+54T5# A colun 6ea, +
ALT+"T#L+347S
S3;4
An e dash +
"T#L+347S S3;4 An en dash +
"T#L+H2H54 An optional hyphen +
"T#L+SHFT+H2H5
4
A non6ea,in- hyphen +
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"T#L+SHFT+S2A"5B
A#
A non6ea,in- space +
ALT+"T#L+" The copyi-ht sy6ol +
ALT+"T#L+# The e-isteed tadea, sy6ol +
ALT+"T#L+T The tadea, sy6ol +
ALT+"T#L+25#3:D An ellipsis +
"T#L+M(sin-le
Nuotation a,)/
M(sin-le Nuotation
a,)
A sin-le openin- Nuotation a, +
"T#L+O (sin-le
Nuotation a,)/ O(sin-le Nuotation
a,)
A sin-le closin- Nuotation a, +
"T#L+M (sin-le
Nuotation a,)/
SHFT+O (sin-le
Nuotation a,)
Dou6le openin- Nuotation a,s +
"T#L+O (sin-le
Nuotation a,)/
SHFT+O (sin-le
Nuotation a,)
Dou6le closin- Nuotation a,s +
54T5# (ate you
type the >st ew
chaactes o the
AutoText enty nae
and when the
SceenTip appeas)
An AutoText enty +
3nset chaactes 6y usin- chaacte codes
Microsoft Word 2007
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The chaacte
code/ ALT+G
3nset the 7nicode chaacte o the speci>ed 7nicode
(hexadecial) chaacte code. Fo exaple/ to inset
the euo cuency sy6ol ()/ type
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SHFT+H:5 5xtend a selection to the 6e-innin- o a line. +
SHFT+D:$4
A##:$
5xtend a selection one line down. +
SHFT+72 A##:$ 5xtend a selection one line up. +
"T#L+SHFT+D:$4
A##:$
5xtend a selection to the end o a paa-aph. +
"T#L+SHFT+72
A##:$
5xtend a selection to the 6e-innin- o a paa-aph. +
SHFT+2A;5 D:$4 5xtend a selection one sceen down. +
SHFT+2A;5 72 5xtend a selection one sceen up. +
"T#L+SHFT+H:5 5xtend a selection to the 6e-innin- o a docuent. +
"T#L+SHFT+54D 5xtend a selection to the end o a docuent. +
ALT+"T#L+SHFT+2A
;5 D:$4
5xtend a selection to the end o a window. +
"T#L+A 5xtend a selection to include the entie docuent. +
"T#L+SHFT+FP/ and
then use the aow
,eys9 pess 5S" to
cancel selection
ode
Select a !etical 6loc, o text. +
FP+aow ,eys9
pess 5S" to cancel
selection ode
5xtend a selection to a speci>c location in a
docuent.
+
Select text and -aphics in a ta6le
Microsoft Word 2007
TAB Select the next cellOs contents. +
SHFT+TAB Select the pecedin- cellOs contents. +
Hold down SHFT 5xtend a selection to adacent cells. +
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and pess an aow
,ey epeatedly
7se the aow ,eys
to o!e to the
colunOs top o6otto cell.
Select a colun.
7se the aow ,eys to o!e to the colunOs top o
6otto cell/ and then do one o the ollowin-=2ess SHFT+ALT+2A;5 D:$4 to select the colun
o top to 6otto.
2ess SHFT+ALT+2A;5 72 to select the colun o
6otto to top.
+
"T#L+SHFT+FP/
and then use the
aow ,eys9 pess
5S" to cancel
selection ode
5xtend a selection (o 6loc,). +
ALT+& on the
nueic ,eypad
(with 47 L:"J
oI)
Select an entie ta6le. +
o!e thou-h you docuent
Microsoft Word 2007
L5FT A##:$ :ne chaacte to the let +
#3;HT A##:$ :ne chaacte to the i-ht +
"T#L+L5FT
A##:$
:ne wod to the let +
"T#L+#3;HT
A##:$
:ne wod to the i-ht +
"T#L+72 A##:$ :ne paa-aph up +
"T#L+D:$4
A##:$
:ne paa-aph down +
SHFT+TAB :ne cell to the let (in a ta6le) +
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TAB :ne cell to the i-ht (in a ta6le) +
72 A##:$ 7p one line +
D:$4 A##:$ Down one line +
54D To the end o a line +
H:5 To the 6e-innin- o a line +
ALT+"T#L+2A;5
72
To the top o the window +
ALT+"T#L+2A;5
D:$4
To the end o the window +
2A;5 72 7p one sceen (scollin-) +
2A;5 D:$4 Down one sceen (scollin-) +
"T#L+2A;5 D:$4 To the top o the next pa-e +
"T#L+2A;5 72 To the top o the pe!ious pa-e +
"T#L+54D To the end o a docuent +
"T#L+H:5 To the 6e-innin- o a docuent +
SHFT+F& To a pe!ious e!ision +
SHFT+F& Ate openin- a docuent/ to the location you wee
wo,in- in when the docuent was last closed
+
o!e aound in a ta6le
Microsoft Word 2007
TAB To the next cell in a ow +
SHFT+TAB To the pe!ious cell in a ow +
ALT+H:5 To the >st cell in a ow +
ALT+54D To the last cell in a ow +
ALT+2A;5 72 To the >st cell in a colun +
ALT+2A;5 D:$4 To the last cell in a colun +
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Apply chaacte oats
Microsoft Word 2007
"T#L+D :pen the Font dialo- 6ox to chan-e the oattin- o
chaactes.
+
SHFT+F "han-e the case o lettes. +
"T#L+SHFT+A Foat all lettes as capitals. +
"T#L+B Apply 6old oattin-. +
"T#L+7 Apply an undeline. +
"T#L+SHFT+$ 7ndeline wods 6ut not spaces. +
"T#L+SHFT+D Dou6le8undeline text. +
"T#L+SHFT+H Apply hidden text oattin-. +
"T#L+3 Apply italic oattin-. +
"T#L+SHFT+J Foat lettes as sall capitals. +
"T#L+5Q7AL S3;4 Apply su6scipt oattin- (autoatic spacin-). +
"T#L+SHFT+2L7S
S3;4
Apply supescipt oattin- (autoatic spacin-). +
"T#L+S2A"5BA# #eo!e anual chaacte oattin-. +
"T#L+SHFT+Q "han-e the selection to the Sy6ol ont. +
iew and copy text oats
Microsoft Word 2007
"T#L+SHFT+R
(asteis, on
nueic ,eypad
does not wo,)
Display nonpintin- chaactes. +
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"T#L+Q #eo!e paa-aph oattin-. +
Apply paa-aph styles
Microsoft Word 2007
"T#L+SHFT+S :pen Apply Styles tas, pane. +
ALT+"T#L+SHFT+
S
:pen Styles tas, pane. +
ALT+"T#L+J Stat AutoFoat. +
"T#L+SHFT+4 Apply the 4oal style. +
ALT+"T#L+0 Apply the Headin- 0 style. +
ALT+"T#L+< Apply the Headin- < style. +
ALT+"T#L+ Apply the Headin- style. +
2eo a ail e-e
Microsoft Word 2007
ALT+SHFT+J 2e!iew a ail e-e. +
ALT+SHFT+4 e-e a docuent. +
ALT+SHFT+ 2int the e-ed docuent. +
ALT+SHFT+5 5dit a ail8e-e data docuent. +
ALT+SHFT+F 3nset a e-e >eld. +
$o, with >elds
Microsoft Word 2007
ALT+SHFT+D 3nset a DAT5 >eld. +
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ALT+"T#L+L 3nset a L3ST47 >eld. +
ALT+SHFT+2 3nset a 2A;5 >eld. +
ALT+SHFT+T 3nset a T35 >eld. +
"T#L+FK 3nset an epty >eld. +
"T#L+SHFT+F 7pdate lin,ed inoation in a icosot :ce $od
souce docuent.
+
FK 7pdate selected >elds. +
"T#L+SHFT+FK 7nlin, a >eld. +
SHFT+FK Switch 6etween a selected >eld code and its esult. +
ALT+FK Switch 6etween all >eld codes and thei esults. +
ALT+SHFT+FK #un ;:T:B7TT:4 o A"#:B7TT:4 o the >eld
that displays the >eld esults.
+
F00 ;o to the next >eld. +
SHFT+F00 ;o to the pe!ious >eld. +
"T#L+F00 Loc, a >eld. +
"T#L+SHFT+F00 7nloc, a >eld. +
Handwitin- eco-nition
Microsoft Word 2007
Let ALT+SHFT Switch 6etween lan-ua-es o ,ey6oad layouts. +
+" Display a list o coection altenati!es. +
+H Tun handwitin- on o oI. +
ALT+U Tun apanese 3nput ethod 5dito (35) on 010,ey6oad on o oI.
+
#i-ht ALT Tun Joean 35 on 010 ,ey6oad on o oI. +
"T#L+S2A"5BA# Tun "hinese 35 on 010 ,ey6oad on o oI. +
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Function ,eys
Microsoft Word 2007
F0 ;et Help o !isit icosot :ce :nline. +
F< o!e text o -aphics. +
F% #epeat the last action. +
F& "hoose the ;o To coand (Hoe ta6). +
F* ;o to the next pane o ae. +
F "hoose the Spellin- coand (#e!iew ta6). +
FP 5xtend a selection. +
FK 7pdate the selected >elds. +
F01 Show JeyTips. +
F00 ;o to the next >eld. +
F0< "hoose the Sa!e As coand (icosot :ce Button
).
+
SH3FT+Function ,ey
Microsoft Word 2007
SHFT+F0 Stat context8sensiti!e Help o e!eal oattin-. +
SHFT+F< "opy text. +
SHFT+F "han-e the case o lettes. +
SHFT+F% #epeat a Find o ;o To action. +
SHFT+F& o!e to the last chan-e. +
SHFT+F* ;o to the pe!ious pane o ae (ate pessin- F*). +
SHFT+F "hoose the Thesauus coand (#e!iew ta6/ 2oo>n-
-oup).
+
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SHFT+FP Shin, a selection. +
SHFT+FK Switch 6etween a >eld code and its esult. +
SHFT+F01 Display a shotcut enu. +
SHFT+F00 ;o to the pe!ious >eld. +
SHFT+F0< "hoose the Sa!e coand (icosot :ce Button ). +
"T#L+Function ,ey
Microsoft Word 2007
"T#L+F< "hoose the 2int 2e!iew coand (icosot :ce
Button ).
+
"T#L+F "ut to the Spi,e. +
"T#L+F% "lose the window. +
"T#L+F* ;o to the next window. +
"T#L+FK 3nset an epty >eld. +
"T#L+F01 axii'e the docuent window. +
"T#L+F00 Loc, a >eld. +
"T#L+F0< "hoose the :pen coand (icosot :ce Button ). +
"T#L+SH3FT+Function ,ey
Microsoft Word 2007
"T#L+SHFT+F 3nset the contents o the Spi,e. +
"T#L+SHFT+F& 5dit a 6oo,a,. +
"T#L+SHFT+F* ;o to the pe!ious window. +
"T#L+SHFT+F 7pdate lin,ed inoation in an :ce $od
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ALT+SHFT+FK #un ;:T:B7TT:4 o A"#:B7TT:4 o the >eld
that displays the >eld esults.
+
ALT+SHFT+F01 Display a enu o essa-e o a sat ta-. +
"T#L+ALT+Function ,ey
Microsoft Word 2007
"T#L+ALT+F0 Display icosot Syste 3noation. +
"T#L+ALT+F< "hoose the :pen coand (icosot :ce Button ). +
