MS PowerPoint Essential Training- Module 1
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Transcript of MS PowerPoint Essential Training- Module 1
MS PowerPoint 2010 Essential Training Module 1: Getting Started
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
§ identify elements on the screen
§ use the Quick Access Toolbar
§ changing the view
§ identify screen symbols
§ create a presentation
§ use Backstage to save, open,
close, and create new
presentations
§ switch between presentations
§ move around a presentation
§ save in different file formats
2�
§ insert, rearrange, and delete
slides
§ change slide layouts and
backgrounds
§ apply and modify presentation
themes
Lesson Objectives
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
§ The PowerPoint window
shares several common
elements and tools with other
Office programs.
§ Normal view allows you to
add and delete slides, and add
text and elements to slides.
§ The Home tab is the default
tab on the Ribbon and
includes many of the
commands you will use most
often.
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Looking at the Screen
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Looking at the Screen
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Viewing Screen Tips
§ Quick description of feature
§ Position mouse cursor over item to
display tip and keyboard shortcut
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Using the Quick Access Toolbar
§ Contains buttons for frequently used
commands
§ Can be customized
§ Can be positioned above or below
Ribbon
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Changing the View
Normal View Add and edit slides and slide content. Where you will do most of your work.
Slide Sorter View Reorganize slides and add sections. Displays thumbnails of your slides so you can easily rearrange them.
Reading View View presentation adapted to monitor size for ease of reading. Slide almost fills the screen.
Notes Page View one slide and notes for ease of editing notes. Displays slides on top of the page and speaker notes below
Slide Show View in presentation mode.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Changing the View
§ To change views:
• Go to the Presentation Views group on the View tab.
§ View shortcuts on the status bar
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
§ In Normal View you can have up to four panes:
• Slides tab and Outline tab: Slides tab shows thumbnails of your slides and
Outline tab shows text in an outline format.
• Slide pane: Displays one slide at a time, and offers an opportunity to edit text.
• Notes pane: Where you add speaker notes.
• Task pane: Opens up on the right for some tasks such as inserting clip art.
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Changing the View
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Creating New Presentations
Blank Presentation Blank presentation with only title slide and no colors or design elements.
Recent Templates List of recently used templates.
Sample Templates Pre-designed sample template with suggestions for text, colors, backgrounds, images, etc.
Themes Pre-designed themes with specific backgrounds and colors.
My Templates Templates designed by you or a colleague.
New from existing Use a presentation that is already written and designed, and apply new content and design components.
Office.com Templates
Templates included with PowerPoint and those previously downloaded from Microsoft’s Office templates Web site.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
11�
Moving Around in Presentations
§ To access slides:
§ Click a slide in the Slides/Outline pane
• use the scroll bar on the right of the screen
• press PgDn or ↓ or → to move forward one slide
• Press PgUp or ↑ or ← to move backward one slide
• press Home to move to the first slide
• press End to move to the last slide
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Learn the Skill
§ In this exercise, you will create a presentation using one of the Office.com
templates & then another one from a sample template.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
§ To save a new presentation the
first time, you use the Save As
command.
§ The next time you want to save
changes to your presentation,
click the Save button on the
Quick Access Toolbar or press
Ctrl+S.
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§ Maximum of 255 characters
§ Name should identify contents
quickly
§ Cannot use: / \ : * ? “ < > |
§ Can save file to any location you
can access
§ Use Save As to save version
with a new name
Saving a Presentation
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
§ Detects issues with presentations created with earlier versions of PowerPoint,
and when saving to earlier version formats.
§ Click File and, with Info selected, click Check for Issue and then click Run
Compatibility Checker.
§ To convert to PowerPoint 2010 format click File, click Info, and then click
Convert.
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Working with the Compatibility Mode
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
§ To switch between presentations:
• Preview and select open presentations on Windows taskbar; or
• Click View, then Switch Windows
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Switching between Presentations
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Learn the Skill
§ In this exercise, you will save two of the three active presentations you have
available. You will also save one of these presentations in an earlier version of
PowerPoint so someone in a branch office can access it, as they do not have
PowerPoint 2010 as yet
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
§ To close a presentation:
• Click Close for the PowerPoint application; or
• click File and then Close; or
• press Ctrl+W or Ctrl+F4 ; or
• point at the PowerPoint button in the taskbar and then, in the window with the
presentations, click the X button for that file.
§ You will be prompted to save the presentation if it has changed.
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Closing a Presentation
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Opening a Presentation
§ To open a presentation:
• Click File, click Recent, and
then click the file from the
list of recent presentations;
or
• click File and then click
Open; or
• press Ctrl+O or Ctrl+F12.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Inserting New Slides
§ To insert a new slide with same layout:
• On the Home tab, in the Slides group, click
New Slide; or
• press Ctrl+M; or enter,
• right-click a slide on the Slides tab or
Outline tab and click New Slide; or
• from the last placeholder on a slide, press
Ctrl+Enter.
§ To insert a new slide with a different layout:
• On the Home tab, in the Slides group, click
the New Slide arrow and select a different
layout.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
20�
Duplicating Slides
§ To duplicate selected slides:
• On the Home tab, in the Slides group, click
the arrow for New Slide and then click
Duplicate Selected Slides; or
• right-click the slide in the Slides tab and
click Duplicate Slide; or
• click the slide in the Slides tab and press
Ctrl+D.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Inserting Slides from Existing Presentations
§ Save time by re-using slides from other
presentations.
§ On the Home tab, in the Slides group, click the
New Slide arrow and click Reuse Slides.
§ Browse and select presentation.
§ Click slides to insert.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Deleting Slides
§ To delete a slide:
• On the Home tab, in the Slides group, click Delete; or
• click the slide in the Slides tab and press ; or
• right-click the slide in the Slides tab and click Delete Slide; or
• click the slide symbol in the Outline tab and press; or
• right-click the slide in the Outline tab and click Delete Slide.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Changing the Slide Layout
§ To change slide layout:
• On the Home tab, in the Slides group,
click Layout, and then click a slide
layout; or
• right-click a slide in the Slide pane, click
Layout and click a slide layout; or
• right-click the slide in the Slides tab,
click Layout and click a slide layout.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Learn the Skill
§ In this exercise, you will practice inserting, duplicating, and deleting slides, and
changing slide layouts.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Adding a Slide Header of Footer
§ Header: top of slide
§ Footer: bottom of slide
§ Used for additional information, such
as date, slide number, or name of
presenter.
§ To insert, click the Insert tab, then
click Header & Footer.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
26�
Using Themes
§ Quickly apply a professional look to a presentation
§ Includes pre-selected fonts, color palettes, and slide layouts
§ Can be customized to suit exact needs
§ To apply a theme, on the Design tab, in the Themes group, click Theme.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
27�
Modifying Slide Backgrounds
§ Area behind slide content
§ Can be formatted with colors and
designs
§ Be careful not to obscure content!
§ On the Design tab, in the Background
group, click Background Styles to
view a list of pre-created background
styles.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
28�
Learn the Skill
§ In this exercise, you will practice adding a slide header & footer, applying &
modifying a theme, & formatting a slide background.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Changing the Presentation Page Setup
§ Change page size and orientation for printing or wide-
screen displays, for example
§ On the Design tab, in the Page Setup group, click Page
Setup or Slide Orientation.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
30�
Learn the Skill
§ In this exercise, you will practice creating a new presentation for an event that
Fieldco Limited will be sponsoring, i.e. Charity Dance-Off. You will also change the
orientation of the slides in this presentation.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
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Using the Slide Sorter
§ Use for “bird’s eye” view of
presentation
§ Easy to rearrange or remove slides,
or add new ones, when you can see
the whole presentation
§ Use Zoom to change slide sorter
view
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
32�
Learn the Skill
§ In this exercise, you will practice duplicating & rearranging slides.
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
§ identify elements on the screen
§ use the Quick Access Toolbar
§ changing the view
§ identify screen symbols
§ create a presentation
§ use Backstage to save, open,
close, and create new
presentations
§ switch between presentations
§ move around a presentation
§ save in different file formats
33�
§ insert, rearrange, and delete
slides
§ change slide layouts and
backgrounds
§ apply and modify presentation
themes
Lesson Summary
MS PowerPoint 2010 Essential Training�Module 1: Getting Started
34�
Review Questions
1. What are the five different ways you can create a presentation in PowerPoint?
2. What are the benefits of using templates to create a presentation?
3. How do you change the slide orientation?
4. How do you insert a new slide using a keyboard shortcut?
5. How do you change the slide layout?
6. What are themes?
7. How do you add a footer to a slide?
8. What view do you use to organize the order of slides in a presentation?
9. What are the benefits of sections?