ms office word - the basic program
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Transcript of ms office word - the basic program
1Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.
Exploring Microsoft Office Word 2010by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy
Chapter 1Introduction to Word
Objectives
• Understand how word processors work• Customize Microsoft Word• Use features that improve readability• Check spelling and grammar
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Objectives (continued)
• Display a document in different views• Prepare a document for distribution• Modify document properties
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The Word Window
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Zoom slider
Rulers Scroll bar
Title barQuick Access Toolbar
View buttonsStatus bar
Word Wrap
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Hard returnsSoft returns
Soft returns
Hard returns
Keyboard Shortcuts
Keys Moves Insertion PointLeft arrow One character left
Right arrow One character right
Up arrow Up one line
Down arrow Down one line
Home Beginning of the line
End End of line
PgUp Up to the previous page
PgDn Down to the next page
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Toggle Switches
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Show/Hide
Hard return
Tab
Space between words
Page Breaks
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Show/Hide on
Hard page break marker
Page Numbers
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Format Page NumbersPlacement options
Gallery
Page Numbers (continued)
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Start numbering on page
Click to display formatsPage Number
Cover Page
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Cover Page
More cover pages
Gallery
Customize Word
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Categories
Descriptions
Headers and Footers
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Display optionsFields to insert
Header area
Footer area
Formatting options Position options
Sections
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Section Breaks
BreaksPage Layout tab
Sections (continued)
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Link to Previous active
Previous Next
Section number
Watermarks
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Watermark
Watermark
Watermarkoptions
Spelling and Grammar
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Contextual spelling error
Possible spelling error
Document Views
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Print Layout Full Screen Reading
Draft
Web Layout
Outline
Zoom
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Percent
Magnification Page view layout
Zoom slider
Save a Document
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Word 97 – 2003
Save as type arrow
Compatibility Mode
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Compatibility Mode
Compatibility Checker
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List of incompatible items
Backup Options
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Check to enable AutoRecover Time between AutoRecover saves
Location of the AutoRecover file
Backup Options (continued)
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Advanced
Backup option
Document Inspector
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Inspect
Inspectors
Check for Issues
Printing Options
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Select printer
Number of copies
Settings
Preview
NextPrevious Zoom
Document Properties
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Document Properties panel
Close
Properties arrow
Summary
• Word processors have features that make it easy to create documents.
• Consider both the content and look of the document.
• Create copies of documents and back up changes at every opportunity.
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Copyright
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All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
32Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.
Exploring Microsoft Office Word 2010by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy
Chapter 2Document Presentation
Objectives
• Apply font attributes through the Font dialog box
• Control word wrapping• Set off paragraphs with tabs, borders, lists,
and columns• Apply paragraph formats
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Objectives (continued)
• Understand styles• Create and modify styles• Format a graphical object• Insert symbols into a document
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Typography
Typeface or font
• Serif• Sans serif• Monospaced• Proportional
Type Style
• Regular• Bold• Italic• Bold italic
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Font Attributes
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SizeFont
Style
Color
Special Effects
Preview
Font Attributes (continued)
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Text Effects
Text Effects
Effects
Character Spacing
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Advanced
Spacing
PreviewOpenType settings
Change Text Case
• Sentence case
• lowercase
• UPPERCASE
• Capitalize Each Word
• tOGGLE case
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Change Case
Text Highlighting
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Text Highlight Color arrow
Word Wrapping
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Date wrapping
Phone number wrapping
Nonbreaking hyphen
Nonbreaking space
Paragraph Formatting
• Alignment• Indentation• Tab stops• Line spacing
• Pagination• Borders• Shading
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Tab Selector Icon Type of Tab
Left tab
Center tab
Right tab
Decimal tab
Bar tab
Set Tabs
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Tab selector
Tab position
Show or hide ruler
L
T
T.
I
Leaders Characters
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Paragraph Dialog Box Launcher
Leader characters
Dot leaders
Borders and Shading
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Borders tab
Line style
Preview
Line color
Line width
Horizontal Line
Page Border tab
Borders and Shading (continued)
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Shading tab Preview
Fill color
Shading options
Bullets and Numbers
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Bullets Numbering Multilevel ListLive Preview Define New Bullet
Columns
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Preset columns
Number of columnsSpacing between columns
Column width
Nonprinting Formatting Marks
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Regular spaceNonbreaking spaceRegular hyphen
Nonbreaking hyphenEnd of paragraph Tab
Paragraph Indents
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Hanging indent
First line indent
Measurement for indent
Line and Paragraph Spacing
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Line spacingParagraph spacing
Before the paragraph
After the paragraph
Widows and Orphans
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Lines and Page Breaks tabWidow/Orphan Control
Keep with next
Keep lines together
Styles
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Styles pane
Styles Dialog Box LauncherQuick Style More
Styles (continued)
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Show Preview
Style InspectorNew Style Manage Styles
Options
Modify Styles
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Style name
Preview
Format specifications
Format
Style Pane Options
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Styles to show
Outline View
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Outline
Paragraph expanded
Paragraph collapsed
Outline view controls
Graphical Objects
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Sizing handles
Original size graphic
Size group
Scale
Lock proportions
Picture Quick Styles
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Pictures Styles More arrow
Original
Soft Edge Oval
Cropping
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Cropping handles
Portion to discard Original photograph
Crop
Contrast and Brightness
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Presets
Brightness
Contrast
Symbols
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Symbol
Symbol gallery
More Symbols
Summary
• Typography gives your document a polished, professional look.
• Alignments, indentation, and line spacing make the document readable.
• Styles provide consistency.• Graphics enhance the document.
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Copyright
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All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
68Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.
Exploring Microsoft Office Word 2010by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy
Chapter 3Collaboration and Research
Objectives
• Insert comments in a document• Track changes in a document• Acknowledge a source• Create and modify footnotes and endnotes
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Objectives (continued)
• Insert a Table of Contents and Index• Add other reference tables• Create cross-references
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Inserting Comments
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Comment
Markup balloon
Initials of reviewer
Reviewing Pane
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Reviewing Pane
Reviewing Pane arrow Previous Next
Tracking Changes
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Track Changes active
Reviewer’s name, date and time of revision
Changed lines
Markup balloonfor deletion
Accept Reject
Markup Views
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Original: Show Markup selected
Deleted text Inserted text
Display for Review arrow
Customize Track Changes
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Track Changes arrow
Acknowledging a Source
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Insert Citation Type of Source
Fields for bibliography
Share and Search for Source
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Master List Current List
Writing Styles
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Style arrowCommon writing styles
Footnotes and Endnotes
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Footnote textFootnote number
Separator line
Footnotes and Endnotes
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Footnotes & Endnotes Dialog Box Launcher
Table of Contents
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Fancy Formal
Modern Simple
Index
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Fancy Formal
Modern Simple
85Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall.
Exploring Microsoft Office Word 2010by Robert Grauer, Michelle Hulett, and Mary Anne Poatsy
Chapter 4Document Productivity
Objectives
• Insert a table• Format a table• Sort and apply formulas to table data• Convert text to a table
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Objectives (continued)
• Select a main document• Select or create recipients• Insert merge fields• Merge a main document and data source
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Insert a Table
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Insert Table
Size in rows and columns
Select cells for table size
Select a Table
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Table Move handle Design Layout
Insert and Delete
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LayoutInsert commandsDelete
Merge and Split Cells
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Merge Cells Split Cells
Selectedcells
Change Height and Width
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Wrapped data
Table Column Width
Table Row Width
Formatting a Table
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More
Table Tools Design
Styles BordersShading
Live Preview
Table Position and Alignment
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Properties
Table alignment options
Custom indent
Text wrapping options
Cell alignment options Text Direction Cell Margins
Sorting and Applying Formulas
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Formula calculates total
Sorted by date
Calculate with Table Formulas
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G3
G12
Formula to calculate total
Formula
Number format
Sort Data
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Sorted in ascending order by date
Sorting Data (continued)
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Sort by list
Header row selected
Table data selected
Convert Text to Table
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Table Number of columns
Mail Merge (continued)
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Fields to merge
Selecting a Main Document
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Wizard
Categories of documents
Using the Wizard
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Next
Directions
Previous
Selecting Recipients
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Record
Fields
Header row
Create a Data Source
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Customize Columns
New Entry
New record
Delete Entry
Editing a Data Source
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Name of Data Source
Edit Recipient List
Edit
Using an Excel Worksheet
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Select Recipients
Excel Files
Using an Access Database
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Field names
Data in table format
Database Tables and Queries
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Query results
Database table
Match Fields with Database
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Match Fields
Fields in the recipient list
Database fields
Sorting and Filter Records
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Sort
Filter
Remove check to omit recipient
Additional options
Sorting the Data Source
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Available fields
Sort order Sort Records
Inserting Merge Fields
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Merge field
Available fields in data source
Merging
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Documents merged
Merged fields
Merging to E-mail
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Finish & MergeSelect Recipients
Summary
• Tables organize information, making it easy to read and understand.
• Mail merges save time and energy when preparing personalized documents.
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Copyright
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 120
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
Figure Captions
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Numbering
Insert Caption
LabelChart selected
Table of Figures
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Insert Table of Figures
Tab leader style
Formats
Table of Authorities
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Selectedtext
Mark the selected entry
Mark all entriesto the same casein document
Case denotedby braces
Mark Citation
Cross-References
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Insertion point where page number will display Cross-reference
Reference type
Hyperlink
Referenceelement
Summary
• Collaboration features enable you to insert comments and track changes in a document.
• Tools, such as footnotes, endnotes, and bibliographies, enable you to acknowledge sources.
• Supplemental document components assist readers in finding information.
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 125
Copyright
Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 127
All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.