MS Access 2007 L3 122408

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Microsoft OfficeMicrosoft Office

Access 2007Access 2007Level 3Level 3

Advanced FeaturesAdvanced Features

Developed by

Andrew Marsiglia, CCPApril 2008

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General InformationGeneral Information

This is a classroom guide for Microsoft Office Access 2007 LevelThis is a classroom guide for Microsoft Office Access 2007 Level

2 and is intended to be used in conjunction with the Microsoft2 and is intended to be used in conjunction with the Microsoft

, ,, ,

produced by Element K Press, LLC, Rochester, NY.produced by Element K Press, LLC, Rochester, NY.

This classroom uide was develo ed in A ril 2008b AndrewThis classroom uide was develo ed in A ril 2008b Andrew

Marsiglia. It incorporates original material as well as limitedMarsiglia. It incorporates original material as well as limitedcontent from the Element K student manual.content from the Element K student manual.

e num er n e amon sym oe num er n e amon sym o a e op r ga e op r g --hand corner of a page refers to the corresponding page in thehand corner of a page refers to the corresponding page in theElement K student manual.Element K student manual.

2Microsoft Access 2007

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Course OutlineCourse Outline

Structuring Existing DataStructuring Existing Data

Simplifying Tasks with MacrosSimplifying Tasks with Macros

Making Effective Use of FormsMaking Effective Use of Forms

Making Reports More EffectiveMaking Reports More Effective

Maintaining an Access DatabaseMaintaining an Access Database

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Lesson 1

Lesson 1

DataData

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Structuring Existing DataStructuring Existing Data

Create a Junction TableCreate a Junction Table

Improve Table StructureImprove Table Structure


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First Normal FormFirst Normal Form

Before 1NF

After 1NF

Contains onl

employee-related data

ac ce assingle value


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Second Normal FormSecond Normal Form

Before 2NF

After 2NF

Fully dependent onprimary key fields

Fields notfully dependenton primary keyare moved out


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Functional DependencyFunctional Dependency


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Third Normal FormThird Normal Form

Before 3NFNon-key field dependenton other non-key field,

After 3NF

Fields dependent onnon-key fieldsare moved out


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Transitive DependencyTransitive Dependency


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ManyMany--toto--Many RelationshipsMany Relationships

Many-to-Many Relationship

Multiple records in one tablecorrespond to multiple records

in the other table


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Junction TablesJunction Tables

Junction table created withore gn eys o ta es

with many-to-many relationship


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Reflective QuestionsReflective Questions

1. How would you use the Table Analyzer Wizard in your job?

2. How would you use normalization to improve the design of yourdatabase?


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Lesson 2

Lesson 2

Queries

Queries

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Writing Advanced QueriesWriting Advanced Queries

Create Unmatched and Duplicate QueriesCreate Unmatched and Duplicate Queries

Group and Summarize Records Using CriteriaGroup and Summarize Records Using Criteria

Summarize Data Using a Crosstab QuerySummarize Data Using a Crosstab Query

Create a PivotTable and PivotChartCreate a PivotTable and PivotChart


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SubqueriesSubqueries

SELECT OrderNum, QuantityOuter Query

FROM tblOrderDetailsWHERE ProductID

Subquery/Inner QueryFROM tblProductsWHERE CategoryID ="TT");

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Crosstab QueryCrosstab Query

Select Query

Quantity is displayed vertically

uan y s sp ayein a spreadsheet-like

format at the intersectionof product and customer name

Crosstab Query

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PivotTablePivotTable

Drop Filter Fields Here

Fields Here

Detail Fields Here

Drop RowFields Here

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PivotChartPivotChart

Dro Filter Fields Here Dro Series Fields Here

Drop Category Fields Here

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1. What are the ways in which you can use unmatched and duplicatequer es

2. Will Pivot Charts and PivotTables be useful on the job? Why?


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Lesson 3

Lesson 3

with Macros

with Macros

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Simplifying Tasks with MacrosSimplifying Tasks with Macros

Attach a MacroAttach a Macro

Restrict Records Using a ConditionRestrict Records Using a Condition

Validate Data Using a MacroValidate Data Using a Macro

Automate Data Entry Using a MacroAutomate Data Entry Using a Macro

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MacrosMacros

Macro that

Set of tasks tobe performed bythe macro

per ormsa set of

defined tasks

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The Macro Builder WindowThe Macro Builder Window

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Macro ActionMacro Action

Macro actions resemble

menu commands

Macro actionsare selected

manually fromthe drop-down list

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Action ArgumentsAction Arguments

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Object EventsObject Events

Clicking the Contact button

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Macro ConditionsMacro Conditions

the macro will perform

the defined set of tasks

Macro actions that willbe performed whenthe condition is True

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Plan a MacroPlan a Macro

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Embedded MacrosEmbedded Macros

Embedded macroscan only be accessed

event property

Embedded macros

Navigation pane

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1. How might restricting records using a Where condition help youon e o

2. How might validating data entry help when creating forms inthe future?


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Lesson 4

Lesson 4

of Forms

of Forms

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Making Effective Use of FormsMaking Effective Use of Forms

Display a Calendar on a FormDisplay a Calendar on a Form

rgan ze n orma on w a agesrgan ze n orma on w a ages

Display a Summary of Data in a FormDisplay a Summary of Data in a Form


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Tab ControlTab Control

Tab pageson a form

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1. Are there places in any of your existing databases where tab pagesm g e use u xp a n an g ve examp es.

2. How can displaying a summary of data in your forms help end usersof your database?


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Activity 4Activity 4--22 71

Activity:Activity:

Enhancing the Appearance a FormEnhancing the Appearance a Form


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Lesson 5Lesson 5

Effective

Effective

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Making Reports More EffectiveMaking Reports More Effective

Include a Chart in a ReportInclude a Chart in a Report

Print Data in ColumnsPrint Data in Columns

Cancel Printing of a Blank ReportCancel Printing of a Blank Report

Create a Report SnapshotCreate a Report Snapshot


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ChartChart

Graphicalrepresentationof information

Relationship betweenset of numbers

and set of categories

Legend

Set Of Axes


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Report SnapshotReport Snapshot

File with exact copy of Access report

Layout of the reportpreserved in the snapshot


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Snapshot ViewerSnapshot Viewer

Used to distribute SNP file

Program to viewand print a report

snapshot


R fl ti Q tiR fl ti Q ti

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1. How will you improve your existing reports?

2. Can you think of any existing database that could benefit from theuse of columns? Explain.


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Lesson 6Lesson 6

Access Database

Access Database

M i t i i A D t bM i t i i A D t b

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Maintaining an Access DatabaseMaintaining an Access Database

Manage a DatabaseManage a Database

Determine Object DependencyDetermine Object Dependency

Document a DatabaseDocument a Database

Analyze the Performance of a DatabaseAnalyze the Performance of a Database


Linked Table ManagerLinked Table Manager

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Linked Table ManagerLinked Table Manager

Tables linkedto the database

Option to set new location


Object Dependencies Task PaneObject Dependencies Task Pane

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Object Dependencies Task PaneObject Dependencies Task Pane

Object Dependencies task pane

Dependent Objects


Database DocumenterDatabase Documenter

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Database DocumenterDatabase Documenter

Report on the selected

objects in the database


Performance AnalyzerPerformance Analyzer

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Performance AnalyzerPerformance Analyzer



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1. Are there any maintenance techniques that you have not been usinga you w s ar us ng now xp a n.

2. What maintenance tools do you think will be most useful for yourjob? Why?


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MS Access 2007 L3 122408

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