Mr Whole Doc

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CHAPTER I: INTRODUCTION

1.1The ThemeThe main idea of the project is to study and understand the processes in the examination

department of BVBCET autonomous college. In the process of study, identifying if there are any

bottlenecks in the process and providing solution to them. Also understanding the inter related

activities to be performed to carry out the examination process.

1.2IntroductionEvery process is unique in its own way. All the processes have their own inputs, differentactivities, procedures and plans to carry out the process and get the desired output. In this

project an attempt is made to understand the BVBCET Autonomous Examination process. The

study involves knowing the time taken by the activities of the process, understanding the

precedence relationships of the activities.

1.3Problem statementAnalysis of Autonomous Examination Process of BVBCET

1.4Objectives of the work To assess the examination process of BVBCET To identify and provide solution to the bottleneck in the process

1.5Scope of the work The project is limited to Under Graduate Engineering examination process in BVBCET.


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1.6Methodology1. Literature review:The review of the literature was done with respect to the origin of the word examination

and history and Gantt chart.

2. Collection of information:

Collection of information was done through both primary data and secondary data, which is

discussion with the staff of the examination department and BOEs of all the departments.

3. Analysis of Data:

After collecting the data, the analysis was done through plotting the Gantt chart and

flowchart

4. Findings:

Finally, mentioning findings and few recommendations.

5. Report writing.

Writing the report which will contain the detail information regarding the study carried

out.


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CHAPTER II: LITERATURE REVIEW

2.1 Introduction

Origin of the word examination

In the late 14the century, the word originated from French word examination and Latin word

examinationem, noun of action from examinare. Sense of test of knowledge is attested from

1610s; shortened form exam first attested in 1848.

Examination

A test or an examination (exam) is an assessment intended to measure a test-

taker's knowledge, skill, aptitude, physical fitness, or classification in many other topics

(e.g., beliefs). A test may be administered orally, on paper, on a computer, or in a confined area

that requires a test taker to physically perform a set of skills. Tests vary in style, rigor and

requirements. For example, in a closed book test, a test taker is often required to rely upon

memory to respond to specific items whereas in an open book test, a test taker may use one or

more supplementary tools such as a reference book or calculator when responding to an item.

A test may be administered formally or informally. An example of an informal test would be a

reading test administered by a parent to a child. An example of a formal test would be a final

examination administered by a teacher in a classroom. Formal testing often results in a grade or

a test score. A test score may be interpreted with regards to a norm or criterion, or occasionally

both. The norm may be established independently, or by statistical analysis of a large number

of participants.

A Gantt chart is a type of bar chart that illustrates a project schedule. Gantt charts illustrate the

start and finish dates of the terminal elements and summary elements of a project. Terminal

elements and summary elements comprise the work breakdown structure of the project. Some

Gantt charts also show the dependency (i.e., precedence network) relationships between

activities. Gantt charts can be used to show current schedule status.Gantt charts have become

a common technique for representing the phases and activities of a project work breakdown

structure (WBS), so they can be understood by a wide audience all over the world.


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CHAPTER III: ORGANISATION STUDY

The B. V. Bhoomaraddi College of Engineering and Technology (BVBCET) was established in year

1947, BVBCET has achieved an enviable status due to a strong emphasis on academic and

technical excellence. From a modest beginning when the college offered only an

Undergraduate program in civil engineering, the college has indeed come a long way. Currently

college offers 12 UG and 8 PG programs affiliated Visvesvaraya Technological University,

Belgaum and is recognized by AICTE, New Delhi and accredited by NBA. The faculty consists

of extremely qualified and dedicated academicians whose commitment to education and

scholarly activities has resulted into college gaining Autonomous Status from the University and

UGC. The college has adopted Outcome Based Education (OBE) framework to align the

curriculum to the needs of the industry and the society. Innovative pedagogical practices in the

teaching learning processes form the academic eco system of the institution. The

active involvement of faculty in research has led to the reorganization of 8 research centers by

the University.

BVBCET is undergoing an accelerated growth phase through autonomous mode of operation &

is one of the twelve colleges in the state to enjoy the academic autonomy for both UG and PG

programs. The college offers 12 under-graduate and 7 post graduate programs in various

disciplines. 8 departments of the college are recognized as research centers to pursue doctoral

studies. The faculty consists of qualified and dedicated academicians whose commitment to

students has resulted in a number of accolades worldwide.


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Academics

BVB offers 12 under-graduate and 8 post graduate programs in various disciplines under 12

departments. 8 departments of the college are recognized as research centers to pursue

doctoral studies.

Under Graduate Programs

Architecture Automation & Robotics Automobile Engineering Biotechnology Civil Engineering Computer Science & Engineering Electrical & Electronics Engineering Electronics & Communication Engineering Industrial & Production Engineering Information Science & Engineering Instrumentation Engineering Mechanical Engineering

Post Graduate Programs

Computer Science & Engineering Digital Electronics Energy Systems Engineering Production Management Structural Engineering Master of Computer Applications Master of Business Administration VLSI Design & Testing
http://www.bvb.edu/department/architecturehttp://www.bvb.edu/department/architecturehttp://www.bvb.edu/department/automation-roboticshttp://www.bvb.edu/department/automation-roboticshttp://www.bvb.edu/department/automobile-engineeringhttp://www.bvb.edu/department/automobile-engineeringhttp://www.bvb.edu/department/biotechnologyhttp://www.bvb.edu/department/biotechnologyhttp://www.bvb.edu/department/civil-engineeringhttp://www.bvb.edu/department/civil-engineeringhttp://www.bvb.edu/department/computer-science-engineeringhttp://www.bvb.edu/department/computer-science-engineeringhttp://www.bvb.edu/department/electrical-electronics-engineeringhttp://www.bvb.edu/department/electrical-electronics-engineeringhttp://www.bvb.edu/department/electronics-communication-engineeringhttp://www.bvb.edu/department/electronics-communication-engineeringhttp://www.bvb.edu/department/industrial-production-engineeringhttp://www.bvb.edu/department/industrial-production-engineeringhttp://www.bvb.edu/department/information-science-enginneringhttp://www.bvb.edu/department/information-science-enginneringhttp://www.bvb.edu/department/instrumentation-engineeringhttp://www.bvb.edu/department/instrumentation-engineeringhttp://www.bvb.edu/department/mechanical-engineeringhttp://www.bvb.edu/department/mechanical-engineeringhttp://www.bvb.edu/department/mcahttp://www.bvb.edu/department/mcahttp://www.bvb.edu/department/mbahttp://www.bvb.edu/department/mbahttp://www.bvb.edu/department/mbahttp://www.bvb.edu/department/mcahttp://www.bvb.edu/department/mechanical-engineeringhttp://www.bvb.edu/department/instrumentation-engineeringhttp://www.bvb.edu/department/information-science-enginneringhttp://www.bvb.edu/department/industrial-production-engineeringhttp://www.bvb.edu/department/electronics-communication-engineeringhttp://www.bvb.edu/department/electrical-electronics-engineeringhttp://www.bvb.edu/department/computer-science-engineeringhttp://www.bvb.edu/department/civil-engineeringhttp://www.bvb.edu/department/biotechnologyhttp://www.bvb.edu/department/automobile-engineeringhttp://www.bvb.edu/department/automation-roboticshttp://www.bvb.edu/department/architecture


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CHAPTER IV: PROJECT TASK

4.1 Introduction

Examination process is mainly divided into 3 main stages. They are

1. Pre examination2. Examination3. Post examination

All the work takes place in a sequential order as planned by the panel of BOE and

Chairman based on the plan of activities.

4.2 Objectives

To assess the examination process of BVBCET To identify and provide solution to the bottlenecks in the process

4.2.1 Data Requirement Analysis

To understand the autonomous examination process, procedures followed during the

examination process, the plan of activities is necessary and the input sources are required.

4.2.2 Data Collection

To collect the data both primary and secondary data collection method is used.

Primary data

Interaction with examination department staff Interview of BOEs(Board Of Examiners)


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Secondary Data

Few documents containing the procedure of the examination process and Internet sources

for the literature review are used for the report preparation.

Tools Used: MS-Project and MS-Visio are been used for plotting the Gantt chart and

Flowchart.

4.3 Limitations

Some confidential matters are not revealed due to security reasons. There is a chance of getting incorrect information.


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CHAPTER V: EXAMINATION DEPARTMENT

The examination department carries out all the wok related to the conduction of the

examination. The work is divided into many activities and then carried out systematically. The

department consists of Controller of Examinations (COE), Deputy Controller of Examinations,

Board of Examiners, System Analyst, Assistant Instructor, Office Assistant, Typist and

attendants.

5.1 Roles and responsibilities

Controller of the examination:

COE has to perform following functions

1. Arrange the question paper setting, scrutiny and printing for the semester end theory

examinations.

2. Identify the resources requirement for conduct of the semester end examinations.

3. Arrange for conduct of semester end examination and central valuation under Autonomous

status.

4. Arrange for the preparation of result sheets and announcement of results.

5. Correspondence with the University related to Examination Work.

6. Students and stakeholders satisfaction.

7. ISO related work pertaining to examination process.


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Deputy Controller of Examination:

To assist the controller of examination in works related to conducting examinations anddischarge the following duties of Controller of Examination in his absence

1. Indentify the resources requirement for conduct of the semester end examinations.

2. Conduct of semester end examination and central valuation under Autonomous status.

3. Preparation of result sheets and announcement of results

4. Correspondence with the University related to Examination Work.

5. Students and stakeholders satisfaction.

6. ISO related work pertaining to examination process.

7. Other responsibilities delegated by the Principal/Controller of the Examinations.

System analyst:

To assist the COE to carry-out the following activities:

1. Entry of the CIE and SEE marks using the s/w (including Revaluation).

2. Generating and printing of the consolidated department- wise Provisional Result Sheets,

using the software

3. Generating various other reports related to results as required by various stake holders like

VTU, Principal, Dean Academics, COE etc

4. Printing of provisional grade cards and marks cards

5. Maintaining the backup of the data

6. Up gradation and maintenance of related soft wares and hard wares


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Assistant instructor:

To assist the COE to carry out the following activities:

1. Arranging resources for the conduct of SEE theory examination.

2. Planning for the seating arrangement of SEE.

3. Preparing the list of invigilators and informing the same to respective faculty.

4. Issuing/Collecting Revaluation and Challenge Valuation Forms.

5. Preparing SEE exam related reports like subject wise Absentee list.

Office Assistant:

To assist the COE to carry out the following activities

1. Procurement of the stationary for the conduct of SEE theory and practical examination

2. Collecting faculty details from the department as well as panel of Examiners for BOE.

3. Preparing and sending order letters for Question papers setting to Internal and External

examiners

4. Question paper scrutiny process

5. Question paper typing process

6. Preparing the time table for SEE

7. Dispatch as well as maintenance of circulars related to examination section.

8. Preparing and sending appointment order letters for valuation to internal and external and

examiners.

Typist:

To assist the COE to carry out the following activities:

1. Typing of question papers set by external examiners.

2. Helping in the System Analyst, Assistant Instructor and Office Assistant in the jobs involving

typing.


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CHAPTER VI EXAMINATION PROCESS

6.1 Procedure of the examination process

A senior faculty member will be appointed as COE by the academic council. The COE will

perform the following functions

1. Planning

At BVBCET the planning activity begins with the announcement of term schedule by the dean

academics. The COE will ensure the completion of all the activities like procurement of

stationeries for the conduct of practical and theory SEE, issue of hall tickets to the candidates,

generation of CIE sheets for practical and SEE, resources required for the conduct of theory SEE

etc.

2. Communications

The COE will display all the examination related information at the prominent places. A

complaint register will be maintained in the office of the COE and the same will be made known

to the students. He will act upon valid complaints and record the action taken.

Semester End Practical ExaminationsHODs of respective programs will arrange to conduct the semester end practical examinations

as per the academic calendar issued by dean academic affairs. The COE will ensure thecollection of duly filled CIE sheets from the HODs of respective programs within the due dates.

Semester End Theory ExaminationsThe theory examinations will be conducted as per the guidelines issued by dean academic

affairs.

3. Resources

The COE will ensure the availability of the stationeries for the conduct of semester end theory

and practical examinations, resource required for the conduct Semester End Theory

Examinations and the central valuation. Chief coordinators, custodian, coordinators, coders,

marks verifier are involved in the examination process.


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4. Conduct of examinations

Semester End Examinations (SEE) Semester End Examinations (SEE) is conducted at the end of every semester as per the

academic calendar issued by dean academic affairs.

Semester End Examinations (SEE) for the even semesters is generally held during May-June and for odd semesters during December-January.

For the benefit of the students with arrears in both odd and even semesters, theexaminations are conducted during supplementary semester after the even semester

every year.

To keep the identity of the candidate confidential the coding system is adopted. To speed up the entire process of valuation and processing of the results the central

valuation is being followed.

5. Announcement of results

The COE will announce the results as per the schedule given in the academic calendar.

6. Suggestions/Feedback/Complaints handling

Once in fortnight the suggestion box is opened for suggestions. The team comprising of

controller of examination, deputy controller and any other people identified by COE will openand record the suggestions/complaints made.

Suitable actions will be initiated and same will be discussed in meetings. The compilation is

done in the complaint register maintained in the office of COE.

The Suggestions/Feedback/Complaints and the actions initiated thereon will be input for

planning the examination process.


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Flowchart


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6.3 Steps in Examination process

Pre examination

1. Release of COE of examination section (Based on COE issued by Academic section).

2. Procurement of stationary (Exam answer booklets, Graph sheets, data hand books, hall ticket

form, blank marks list etc)

3. Building database: Preparing list of students (branch wise/semester wise/subject wise)

4. To obtain list of examiners from BOE of departments for paper setting

5. Issue of appointment orders for paper setting (as pert guidelines laid down by academic

council)

6. Scrutiny of question paper manuscripts (as per guidelines laid down by Academic council).

7. Question printing, proof reading and storage

8. Theory time table preparation and notification.

9. Getting practical exam schedule from department BOE.

10. Getting the practical batch list and practical time table from departments.

11. Issue of appointment orders of internal/external practical examiners.

12. Preparing the resource plan for theory examination (Number of exam blocks/session,

human resource requirement, seating arrangement etc)

13. Issue of appointment order for

Chief Superintendent, deputy chief superintendent, room superintendent, officesuperintendent etc for theory examination

Chief coordinator for valuation14. Getting the list of examiners for valuation from department BOE and issue of appointment

orders.

15. Getting internal assessment and practical examination marks from the departments (before

the commencement of theory exam), data entry.


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Examination

1. To ensure the transfer of theory answer bundles to valuation center (from chief

superintendent to chief coordinator) on day to day basis.

2. Getting the marks list of valued answer scripts from chief coordinator of valuation center.

3. Data entry of theory marks, consolidation and verification.

Post examination

1. Getting the approval of results from academic council

2. Announcement of results as per COE of exam section.

3. Plan of schedule for re totaling/revaluation-notification.

4. To carryout re totaling/revaluation activities result announcement.

5. Database update

6. Preparation of rank list

7. Dispatch of exam result sheet to VTU.


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6.4 Formation of Board of Examiners (BOE)

1. Members of BOE will be appointed for a period of one year.

2. BOE will consist of a chairman and two faculty members of the department. Head of the

Department (HOD) or a senior faculty member of the department may be appointed as theChairman of BOE.

3. On request from Controller of Examinations (COE), HOD of an academic program will

constitute the Board of Examiners (BOE) in consultation with faculty members of the

department.

4. In case the department has an additional postgraduate (PG) Program, one additional

member must be appointed who is teaching that program.

5. For the first year B.E program, there will be a separate BOE, headed by the first year

coordinator and consisting of one faculty member for each of the Science departments

(Physics, Chemistry and Mathematics).

6. The first year B.E courses thought by engineering departments will come under the purview

of the BOE of the respective department.

7. The COE will appoint a Chairman and members of BOE of humanities courses of all programs

and will be responsible for all humanities courses.

8. The BOE is responsible for:

Preparing a panel of external paper setters for each theory course taught by thedepartment.

Preparing a panel of external valuators for each theory course taught by department.


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6.5 Guidelines for theory evaluation in semester end theory examination

1. All faculty members teaching a theory course during the current semester are included in the

panel of paper valuators.

2. External members will be included in the panel of valuators as suggested by BOE (Board of

Examiners).

3. The valuation of one third of the courses of each academic program will be done by an

external valuator. The course to be valued by an external valuator will be chosen by the COE by

a random process and external examiner will be appointed by COE from the panel of valuators

prepared by BOE.

4. The answer scripts valued by the external valuators will be moderated by internal valuators.

5. The valuation of two third of the theory course of each academic program will be done by

internal valuators.

6.The COE will make all effort to ensure that valuation by external valuators is done in time and

does not delay the announcement of results in case valuation by external valuators is likely to

delay the results, the COE can decide to forego the same.


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6.6 Valuation

Valuation is one of the important processes in the examination process, so below are few

aspects involved in the valuation process.

A. Theory evaluation for B.E and B.Arch course program

1. All answer scripts will be evaluated by the examiners appointed by the COE.

2. A minimum of 10% of valued answer scripts will be reviewed by the reviewer for that course

appointed by the COE. The assigned by the reviewer will be final.

B. Revaluation for B.E and B.Arch course program

1. Answer scripts will be revalued on written application by the student within the stipulated

dates.

2. Revaluation may preferably carried out by a valuator other than the first valuator.

3. If the revaluation marks are less than original marks, then the original marks will be retained.

4. If the revaluation marks are more than original marks and if the difference is less than 15, the

average of the two valuations will be the final marks.

5. If the difference is 15 or more, the answer scripts will be valued by the third valuator

appointed by COE. The average of the marks of nearest two valuations will be the final marks.

However, if one of the three marks falls exactly mid way between the other two, then the

higher two marks will be taken for averaging.

6. There is a provision for refund of 50% of the revaluation fee to the student, if the marks are

improved by 15 or more (out of 100) during revaluation provided the candidate passes in that

course.

C. Make Examination

1. Answer scripts of the makeup examination will be evaluated by two examiners and the

average of the two valuations will be the final marks.

2. There is no provision for revaluation.


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6.7 Activities of Examination Process

Table 1:Pre- Examination

Name of the activity Sub Activities Inputs from

Constitution of BOE 1. Obtain faculty details(Internal) Dean(Academics)

2. Obtain faculty details(External) Head of the

Department(HOD)

Preparing the student list 1. Filling the fees for examination Registration

2. Obtaining the list of registered

students

Dean(Academics)

3. Updating the database for

Higher semester

Previous results

Formation of Panel of

examiners

1. Preparation of panel of

examiners by the respective BOE

List of faculty

Examination stationary 1. Preparing the requirements

based on stock on hand

Stock on hand

2. Placing the purchase order Vendors list

3. Follow up Supplied stock

Display of SEE timetables 1.Announcing the date of SEE

Examination

Academic calendar

Orders for question papers 1.Sending the orders for Question

papers

List from BOE

Question paper scrutiny 1. Arranging the Scrutiny activity Availability of BOE

2. Arranging for the payments Approved remunerationchart

Question paper typing and

proof reading and printing

1.Typing the question papers Question papers

2. Arranging the proof reading

and printing

Finalization of candidate list 1.List of students who have

withdrawn the registration

Dean(Academics)

Batch list for SEE practical 1.Obtaining the batch list from

HOD

Registered candidates list

Appointment of examiners 1.Appointments of examiners by

BOE for SEE practical

Batch list guidelines by

COESupply of stationery for SEE

practical

Supply of stationary to

departments

Candidate list

Updating the database with

CIE

Obtaining the CIE marks from

HOD

Course and candidate list


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Table 2: Examination

Name of the Activity Sub Activities Inputs from

Presentation for conduct of

SEE of practical

1.Receiving the answer papers,

marks list

HOD

2.Arranging for the payments Approved

remuneration chart

Preparation for conduct of

SEE theory

1.Appointing the chief

superintendent

-

2.Appointment of Deputy chief

superintendent

-

3.Appointment of invigilators,relievers, clerical staff, menial

staff

-

4.Appointing the squad teams -

5.Constitution of MPC committee -

6.Handover the question papers

to chief superintendent

-

Preparation for valuation

work

1.Appointment of chief

coordinator, custodian,

coordinators, coders, marks

verifier

-

2. Appointment of chairman,

valuators

Examiners panel

Payments for examination 1.Arranging for the payments Approved

remuneration chart


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Table 3: Post examination

Name of the Activity Sub Activities Inputs fromResult announcement 1.Receiving the marks list from

custodian

-

2. Updating the SEE marks -

3.Approval of DUGC -

4.Announcument of results -

5.Notice for review process/Challenge

valuation/Make up examination

-

Reevaluation process 1.List of Re evaluation candidates and

courses

-

2.Announcement of re evaluationschedule

List of candidates

3.Conduct of review/RV -

4.Updating the database,

announcement of result

-

5.Approval from DUGC in case of

disputes

-

Make up Examination 1.List of make-up examination

candidates

Dean (Academics)

2.Announcement of schedule -

3.Conduct of make-up examination -

4.Arrange for the valuation -

5.Announcement of results -

6.Updating the database -

Approval of academic council 1.Presenting the result in academic

council meeting and getting the

approval

Dean (Academics)

Results to VTU for approval 1.Arranging the result as per the

requirement of Visweshwaraya

Technological University(VTU)

Approved result

2.Sending the results to VTU -


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6.8 Input, process and outputs

The faculty details (Internal) are obtained and then the BOE panel is formed. Final student

list is prepared with the help of the registered student list and the list of students who have

withdrawn from the registration. We can also obtain the makeup examination student list from

the dean academic. Then the results are presented in academic council meeting and approval is

got by the academic council.

External faculty details are collected from all the HODs then the BOE panel is formed.

Each department will give the list containing 5 external examiners name for each course,

among which randomly an examiner is selected for question paper setting and valuation. The

answer papers and marks lists are required to conduct the SEE of practical.

Input

Dean (Academics)

Input

Head of the

department

(HOD)

Process

1. Obtaining of faculty details (External)

2. Receiving the answer papers, marks list

Output

1. BOE panel

2. Conduct of

SEE of practical

Process

1. Obtain of faculty details (Internal)

2. Obtaining the list of registered

students

3. Obtain list of students who have

withdrawn the registration.

4. Obtaining the list of make-up

examination candidates

5. Presenting the result in academic

council meeting and getting the

approval

Output

1. BOE panel

2. Students list

3. Final candidate list

4. Make up

examination

5. Approved

academic council

results


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After the registered students have filled the form and examination form, the final student list is

prepared. Then the batch list is got by the HODs of all departments and SEE practical is

conducted.

From the previous result the database of higher semester is updated and updated students

list is got.

The list of faculty both internal and external is obtained and then the panel of examiners is

formed. Later the external examiners are sent the syllabus copy, course details etc.

Input

Registration

Process

1. Filling of fees by the students for

examination2. Obtaining the batch list from HOD

Output

1. Students list

2. Batch list of SEEpractical

Input

Previous result

Process

Updating the database for higher

semester

Output

Students list

Process

Preparation of panel of

examiners by the

respective BOE

Output

Panel of examiners

Input

List of faculty


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Based on the stock on hand the requirements list is prepared. Later the purchase order is given

then the follow up is done for the procurement of examination stationary. The stationery mainy

includes Exam answer booklets, Graph sheets, data hand books, hall ticket form, blank marks

list etc.

Every semester has an academic calendar and even the SEE examinations time table isannounced.

Based on the approved remuneration chart the payments are made to the examiners of SEE

practical, SEE examination and valuation of the answer scripts.

Process

1. Preparing the

requirements based on

hand.

2. Placing the purchase

order3. Follow up

Process

Announcing the dates

of SEE examination

Input

Academic calendar

Output

Examination

stationary

Input

1. Stock on hand

2. Vendors list

3. Supplied stock

Process

Arranging for payments

Output

SEE timetable

Output

1. Question

paper scrutiny

2. SEE practical

3. Payment for

examination

Input

Approved

remuneration

chart


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Gantt chart


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6.10 BOTTLENECKS

Receiving question papers from the external examiners takes longer duration Non availability of the valuators at the specified time Arranging for the external examiners for evaluation process might have some issues

related to getting them on time

More idle time between the valuation process and the decoding process Inadequate and improper student data

Sometimes evaluators might not turn up on time to the valuation process. External valuators

might not turn up on specified date of valuation which might hamper the scheduled time of

valuation process and lead to delay in the valuation process.

After valuation the answer scripts are passed on to the custodian and then later sent for

decoding so it consumes time and leads to process delay.

Usually on the first day of evaluation process each examiners has to valuate only 30 answer

scripts, the next day it might extend to any number. So till all the bundle of one batch of

students papers are evaluated till then even the evaluated answer scripts are kept idle with the

custodian.

At times during the examination a students number may be missed out due late registration,

withdrawal of courses, late admission which results in improper data.


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CHAPTER VII: SOLUTIONS AND SUGGESTIONS

6.1 Solutions

Regular follow up with the external examiner for getting the question papersmanuscript.

The valuators are to be given proper notice of the timing of valuation process, andimmediate follow up has to be done if the valuators do not turn up.

There are 5 external examiners for each course and one among them is selectedrandomly for the valuation process. So it can be extended to 7 members so that we

have more choice to select between them and non availability of one might not affect

the process. But still some delay has to be faced if any issues.

Soon after the evaluation of the first set of answer scripts can be sent to the decodingprocess instead of waiting for all the answer scripts and keeping them idle under the

custodian.

Before the seating arrangement is done the list of students attending the examinationshas to be checked again to confirm that none of the student is missed out


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CHAPTER VIII: CONCLUSION

7.1 Summary of the work done

The projects main objective was to assess the autonomous examination process of BVBCET and

then find out if there are any bottlenecks in the process, also provide solution.

The whole examination process was studied with the help of the staff members of the

examination block. Some of the inputs were got through interaction and interviews with the

BOEs of each department. Even the bottlenecks were known during the interviews with the

BOEs. Later a complete examination flowchart was put also a Gantt chart of the plan of

activities for the even semester was built.

7.2 Findings

Best practices of Autonomous examination process are:

1. Examiners are the one who have taught the subject, so students have the benefit of doubt.

2. As it is an autonomous college the availability of the examiners (internal) is good.

3. Most of the work is done in the specified time.

4. The faculties for question paper setting or valuation are chosen based on the specialization.

5. Variations in valuation can be done as per the norms.

7.3 Conclusion

BVBCET Autonomous has a good examination process with systematic approach to carry out

the examination activities and all the activities are sub divided, as work break down will help in

proper execution of the process. Most of the activities are carried out as per the specified time.

This is done through the prior planning of the activities before a particular semester begins with

the help of academic calendar. Issues if any are handled well by the concerned authorities.


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Annexure

Bibliography:

1. http://en.wikipedia.org/wiki/Test_(assessment)2. http://en.wikipedia.org/wiki/Gantt_chart3. http://en.wikipedia.org/wiki/Flowchart4. http://www.bvb.edu/
http://en.wikipedia.org/wiki/Test_(assessment)http://en.wikipedia.org/wiki/Test_(assessment)http://en.wikipedia.org/wiki/Gantt_charthttp://en.wikipedia.org/wiki/Gantt_charthttp://en.wikipedia.org/wiki/Flowcharthttp://en.wikipedia.org/wiki/Flowcharthttp://www.bvb.edu/http://www.bvb.edu/http://www.bvb.edu/http://en.wikipedia.org/wiki/Flowcharthttp://en.wikipedia.org/wiki/Gantt_charthttp://en.wikipedia.org/wiki/Test_(assessment)

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