MP Rural Road Development Authority ... - Madhya Pradesh

USER MANUAL- WORKS MANAGEMENT SYSTEM

MP Rural Road Development Authority, Government of

Madhya Pradesh

“Works Management System (WMS)”

User Manual

Version – 1.0

Madhya Pradesh Agency for Promotion of Information Technology

Department of Science &Technology

Government of Madhya Pradesh


Table of Content

1 Introduction..................................................................................................................................... 4

2 User Registration ............................................................................................................................. 5

2.1 Regsitration form ..................................................................................................................... 6

3 Login Page for Department .............................................................................................................. 7

3.1 Forget Password ...................................................................................................................... 8

4 User Manual .................................................................................................................................... 8

5 Sub Engineer Login .......................................................................................................................... 9

5.1 Sub Engineer View estimation ................................................................................................ 10

5.2 Sub Engineer forward to AM/ GM .......................................................................................... 11

5.3 User Profile ............................................................................................................................ 12

5.4 Change Password ................................................................................................................... 12

6 General Manager Login.................................................................................................................. 13

6.1 New work Management ......................................................................................................... 13

6.1.1 Add new work package................................................................................................... 13

6.1.2 Manage New Work Package ........................................................................................... 14

6.1.3 Work Estimation............................................................................................................. 16

6.2 Sanctions ............................................................................................................................... 18

6.2.1 Technical Sanctions ........................................................................................................ 18

6.3 User Profile ............................................................................................................................ 21

6.4 Change Password ................................................................................................................... 21

7 General Manager Login- (GM- M1 & GM-M2) ................................................................................ 22

7.1 Sanctions ............................................................................................................................... 22

7.1.1 Administrative Sanctions ................................................................................................ 22

8 Chief General Manager- Login........................................................................................................ 24

8.1 CGM- Division ........................................................................................................................ 24

8.1.1 New work management ................................................................................................. 24

9 CGM- Maintenance........................................................................................................................ 26

9.1 Sanctions ............................................................................................................................... 26



10 CGM- Finance ............................................................................................................................ 27

10.1 Sanctions ............................................................................................................................... 27


11 E-in-C Login ................................................................................................................................ 28

11.1 Sanctions ............................................................................................................................... 28


12 CEO Login .................................................................................................................................. 29

12.1 Sanctions ............................................................................................................................... 29


13 Initiate Liquidated Damages ....................................................................................................... 31

13.1 GM Login ............................................................................................................................... 31

13.1.1 Initiate Liquidated Damages ........................................................................................... 31

13.1.2 Forwarded By Contractor ............................................................................................... 33

13.1.3 Registered LD Request .................................................................................................... 35

13.1.4 Forwarded by consultant/ GM Process ........................................................................... 36

13.1.5 Revert/ forwarded by CGM............................................................................................. 36

13.1.6 LD Data History............................................................................................................... 37

13.2 Contractor Login .................................................................................................................... 38

13.2.1 Forget Password ............................................................................................................. 38

13.2.2 Liquidated Damages ....................................................................................................... 39

13.3 Consultant login ..................................................................................................................... 41

13.4 Forget Password .................................................................................................................... 41


13.4.2 Requests from GM ......................................................................................................... 42

13.5 CGM Login ............................................................................................................................. 44



1 Introduction

The project aims to setup a dedicated Works management system for MPRDA department. All the

work of the department will be monitored and managed by the application. Currently the application

includes Estimation, TS, AS and their approval process.

Open any browser and enter the URL http://samveg.mp.gov.in/. On this website you’ll find registration

& login option.


2 User Registration

Concerned employee of the MPRRDA can register themselves in the application. Click on the registration

icon placed on the home page. A registration form will be open, fill the form to register.

2.1 Regsitration form

1. Select the agency Type from the drop down

2. Enter the name or user

3. Email id of user

4. Mobile number of user

5. Password and confirm password

6. Select the office type and based on the office type selection office will be displayed just below.

7. Then select the office and finally select the designation.

8. If the user is office in charge then tick mark YES, if not then NO.

9. Enter captcha in text box, if cant’t read the captcha then change the captcha by clicking on

reload button.

10. Finally click on submit button.

11. If user wish to go to the home page again then click on the Back to home page button.


3 Login Page for Department

Login with the credentials provided by the Madhya Pradesh Public Assets Management Department.

1. Enter User ID

2. Enter Password

3. Then enter captcha in the column given in the right side.

4. If user wishes to change the captcha then they can click on reload button given in right of

captcha.


3.1 Forget Password

1. If the user forgets the password they can recover it from the forget password option. Click on

forget password icon placed on the login page.

2. Enter the registered email address, enter the captcha then click on the submit button.

3. User will receive an email on the registered email id

4 User Manual

1. User can download the user manual from this page.

2. Link of user manual is given on the right top of the page

3. Click on the link and manual will be downloaded.


5 Sub Engineer Login

1. Sub engineer can login using the credentials created by them. After login user can access the

works assigned to them.

2. Sub engineers have got the rights to create the estimations against the work packages.

3. User can view the list of work package assigned to them, against every work there will be some

action button.

4. If there are multiple roads in a single work package, then sub engineer has to create multiple

estimation. No. of roads is equals to no. of estimations.

5. To create estimation click on the view icon then check the status of the work package. After

clicking on view user will see the number of roads ad against every road details you will find

either of the options (View or create).

6. If the estimation is already created then the sub engineer will find view option, if not then

+icon.

7. Click on +icon to view estimation page.

8. Estimation is in 4 parts, sub engineer has to fill every part of it.

Estimate for Initial Rehabilation Works (Part-I)

Estimate for Routine Maintenance (Part-II)

Estimate for Renewal (Part-III)

Estimate for Emergency (Part-IV)

9. Enter remarks (if any), upload documents (if any) and click on save button.

10. If user wish to save it as a draft then click on save as draft button, then this estimation can be

edited further by the sub engineer.


5.1 Sub Engineer View estimation

1. Sub engineers can view the estimation created by them.

2. Click on estimation option in menu, all the estimation.


5.2 Sub Engineer forward to AM/ GM

1. After saving the estimation details, sub engineer will forward it to the AM or GM.

2. Estimation which are saved by the sub engineer will have this icon .

3. Click on this icon to forward this estimation to AM or GM.

4. On the page view estimation details, enter remarks and click on either off the option. Forward

to AM or Forward to GM.


5.3 User Profile

On the right top of user panel, click on the user Id drop down, user will found an option of User Profile.

Click on then option below mentioned page will be displayed, user can view their profile details but

can’t update.

5.4 Change Password

On the right top of user panel, click on the user Id drop down, user will found an option of change

password. Click on then option below mentioned page will be displayed. Here enter the Current

password, new password & Confirm password. Finally click on submit button. New password has

been generated now.


6 General Manager Login

GM has the rights to create a work package, approve the estimation of below 10 Lakhs.Forward the

estimation to CGM of above 10 Lakhs.GM can view all the work packages, estimation, TS and AS.

6.1 New work Management

6.1.1 Add new work package

1. GM can login using the credentials created by them.

2. To add a work package, click on new work management option in menu. Then click on the Add

work package in sub menu.

3. Enter the work details in form and click on Save & next.

4. If GM wishes to save the details as draft click on save as draft option.

5. After clicking on next button GM will have to fill the details of road, if there are multiple roads

then for each road they have to fill the details.

6. After clicking on next button GM will have to fill the details of road, if there are multiple roads

then for each road they have to fill the details.

7. Road Details- User has to fill the details of roads individually. If there are total 2 roads then they

have to fill the detail for 2 roads individually.

8. Details of CD Works- Fill the details of CD work; if they’re multiple then click on action button

next row will be open.

9. To save as draft click on save as draft button. Else click on save all & final submit.


6.1.2 Manage New Work Package

1. Under the heading new work package click on Manage newwork package

2. List of new work created by the GM will be displayed here.

3. There is few action buttons placed against every work package, View, edit, delete, print &

assign AM/ Sub engineer.

4. If GM has kept the package save as draft then in that case they can edit the work package by


click on edit option.

5. If GM has submitted the work package then they can click on view option to view the submitted

details.

6. Click on print option, a preview page will be displayed then click on the print button on the top

side to print the work package.

7. GM has to assign the AM/ Sub engineer to the work package and to do so click on the assign

AM/ Sub engineer option. A pop-up will displayed on screen,,

Now select In-charge Assistant Engineer (If Available) & In-charge Sub Engineer (If

Available)from the drop down option and click on submit button.

8. Click on Export full work data to excelat the bottom of the page to export the full list to excel

and gets downloaded.

9. On the same page there is a filter option, it has many filter option GM can filter data by selecting

any filter from drop down.

10. To reset all the filters click on reload button in filter section only.

11. By default the page shows 10 work package details, GM can change the entries by selecting it

from the dropdown. i.e. 10, 25, 50 & all.


6.1.3 Work Estimation

Estimation prepared by the sub engineer or AM will be seen in this section with their current status.

In order to view the estimation details click on the action button view. If there are more than 1 road

then estimation of all roads will be shown in a list form.

Now click on action button (Approve Estimation) to view & approve the detailed estimation of every

individual road.


After clicking on the action button, GM will view the detailed estimation as well the remarks entered by

them. GM can also edit the estimation.

Enter remarks in remark column, uploaddocument (if any). Then finally click on save button


If the estimation amount is less than 10 Lakh then GM will approve & if the estimation amount is more

than 10 lakhs than GM will forward it to CGM for approval.

Click on the button marked above, then a final page will appear and If the estimation amount is less than

10 Lakh then GM view the approve button, click on it and approve the estimation and if the estimation

amount is more than 10 lakhs than GM will view forward it to CGM for approval.

6.2 Sanctions

6.2.1 Technical Sanctions

1. Click on sanction option in the menu, and then click on technicalsanction in the sub menu.

2. A list of work package with their current status will be displayed to GM.

3. GM can Generate TS, Dispatch TS, View TS & Print TS from action button.


To generate TS click on the Generate TS action button. Below mentioned page will be displayed. Now

here enter the TS no. & TS date and click on submit button to generate the TS.

To dispatch TS click on the Dispatch TS action button, below mentioned page will be displayed. Now

here enter Technical Sanction Dispatch Number, Technical Sanction Dispatch Date&Upload

Technical Sanction File. Then click on submit button.


To View TS, click on the view icon, then all the details will be displayed filled by the GM only.

And to Print TS, click on the print icon. Data will be filled in a predefined format. A preview will be

shown to GM then they can click on print button to the page.


6.3 User Profile

On the right top of user panel, click on the user Id drop down, user will found an option of User Profile.

Click on then option below mentioned page will be displayed, user can view their profile details but

can’t update.

6.4 Change Password

On the right top of user panel, click on the user Id drop down, user will found an option of change

password. Click on then option below mentioned page will be displayed. Here enter the Current

password, new password & Confirm password. Finally click on submit button. New password has

been generated now.


7 General Manager Login- (GM- M1 & GM-M2)

7.1 Sanctions

7.1.1 Administrative Sanctions

1. Click on sanction option in the menu, and then click on administrative sanction in the sub

menu.

2. A list of work package with their current status will be displayed to GM.

3. GM can generate AS, Dispatch TS; view TS & Print TS from action button.

To Generate AS tickmark the work package or tick mark the multiple work package and click on the take

actionbutton at the bottom of the page.


Below page will appear, now GM will enter their remarks and click on the GenerateAS button.

System willauto change the status to AS Forwarded to CGM HO.


8 Chief General Manager- Login

8.1 CGM- Division

8.1.1 New work management

8.1.1.1 Work Estimation

1. They can approve the estimation of more than 10 lakhs.

2. Click on Newworkmanagement in menu then workestimation in sub menu.

3. All the estimation forwarded by the GM to CGM will get displayed to them.

4. Click on the view action button to view the multiple road estimation of the whole package.


On clicking the view button estimation of multiple roads included in package will be displayed.

Now click on action button approveestimation.


9 CGM- Maintenance

9.1 Sanctions



menu.

2. A list of work package with their current status will be displayed to CGM.

3. CGM can forward AS, View Dispatch AS; View AS details & Print AS from action button.

4. Now on the above page if CGM is forwarding the AS to CGM finance then click on the arrow

buttonunder action option.

5. After click on forward button below page will appear.

6. Here CGM will view the details and enter their remarks and click on forward to CGM Fin button.


10 CGM- Finance

10.1 Sanctions



menu.

2. A list of work package with their current status will be displayed to CGM.

3. CGM can forward AS, View Dispatch AS; View AS details & Print AS from action button.

4. Now on the above page if CGM is forwarding the AS to E-in-Cthen click on the arrow button

under action option.


6. Here CGM will view the details and enter their remarks and click on forward to E-in-Cbutton.


11 E-in-C Login

11.1 Sanctions



menu.

2. A list of work package with their current status will be displayed to E-in-C.

3. E-in-C can forward AS, View Dispatch AS; View AS details & Print AS from action button.

1. Now on the above page if E-in-C is forwarding the AS to CEO then click on the arrow button

under action option.


3. Here CEO will view the details and enter their remarks and click on forward to CEOButton.


12 CEO Login

12.1 Sanctions


1. Click on sanction option in the menu, and then click on Forwarded AS in the sub menu.

2. A list of work package with their current status will be displayed to CEO.

3. CEOwill click on the approve button under the action option. forward AS

4. CEOcan also view Dispatch AS; View AS details & Print AS from action button.


1. CEO is the final authority to approve the AS. In order to do so click on the Approvebutton under

the action option.

2. After click onApprovebutton below page will appear.

3. Here CEO will enter their remarks and final click on the approve button


13 Initiate Liquidated Damages

13.1 GM Login

13.1.1 Initiate Liquidated Damages

GM can initiate the Liquidated Damages process from their login. To do so click on the Liquidated

Damages option in menu.

In sub menu click on the Initiate Process to initiate LD process against any work.


On click on initiate Process GM can view the list of projects completed, they can initiate the request for

listed work and also finds the option to “Add Liquidated Damages for new work” click on the option to

add LD for new work.

On click a format will be open that GM has to fill on behalf of the contractor. Fill the form and click on

save icon.


13.1.2 Forwarded By Contractor

In menu click on the forwarded by contractor option, here GM will view a list of LD created by

contractor can be seen.

Here there are 2 options

Register LD Request: By this option GM will register the LD request received from the contractor

View: by this option GM will view the details of LD request sent by contractor.

To Register the LD request Click on the button in red color “Register LD request”.


On click of that a page will appear here, GM can download the supported document by clicking on the

download icon and then add the remarks and click on “Register LD request”.


13.1.3 Registered LD Request

In menu click on the registered LD request option, here GM will view a list of LD created by them.

Here there are 3 options

Forward to Consultant: in order to forward this LD to consultant click on this button.

Once you click on this system will ask a confirmation yes or no. if user clicks on yes

the request will be forwarded to the concern consultant.

View form: to view the details in form click on view icon

Edit: To edit the details filled in the form click on the edit button.


13.1.4 Forwarded by consultant/ GM Process

Here GM will find the list of LD on which consultant have provided their remarks/

comments.

To view the consultant remarks click on view button.

To forward the LD request to CGM click on “forward to CGM”

13.1.5 Revert/ forwarded by CGM

Here GM will view the list of LD that has been reverting by the CGM.

To view the remarks click on the view button.

Or to make the corrections as per the remarks of CGM click on the action button


13.1.6 LD Data History

GM will view the list of LD request created till date with their current status.

To check the history of actions taken against any LD request click on view button

13.1.6.1 View

After clicking on view button history of LD request will be displayed and GM can export the details in

excel.


13.2 Contractor Login

Enter URL of SAMVEG in browser http://samveg.mp.gov.in/

On the home page click on the login button in the right top.

A login page will be appeared, enter the valid credentials, enter captcha and click on login

button.

User will be sucessfully login.

13.2.1 Forget Password

4. If the user forgets the password they can recover it from the forget password option. Click on forget password icon placed on the login page.

5. Enter the registered email address, enter the captcha then click on the submit button. 6. User will receive an email on the registered email id

http://samveg.mp.gov.in/


13.2.2 Liquidated Damages

13.2.2.1 Initiate Process

After successful login contractor will be redirected to the dashboard.

On dashboard click on the liquidated damages

And to generate a new LD request process click on the “Initiate Process”

On click on initiate Process contractor can view the list of projects completed, they can initiate the

request for listed work and also finds the option to “Add Liquidated Damages for new work” click on the

option to add LD for new work.


Here contractor will fill the form of LD; they’ll enter the basic details, work details, reason for delay and

attach documents it required.

After filling the details click on the save button.

After clicking on save button request has been created and saved in the system and can be viewed on

the initiate process page.


13.3 Consultant login

Enter URL of SAMVEG in browser http://samveg.mp.gov.in/

On the home page click on the login button in the right top.

A login page will be appeared, enter the valid credentials, enter captcha and click on login

button.

User will be sucessfully login.

13.4 Forget Password

If the user forgets the password they can recover it from the forget password option. Click on

forget password icon placed on the login page.

Enter the registered email address, enter the captcha then click on the submit button.

User will receive an email on the registered email id

http://samveg.mp.gov.in/



13.4.2 Requests from GM

Consultant can view the LD request list and individual details. Consultant will provide their remarks on

the LD request and forward the same request to GM again.

After successful login consultant will be redirected to the dashboard.

On dashboard click on the liquidated damages.

And to view the LD request received from the GM, click on the “Request from GM”

Contractor can perform 2 actions


View form: in order to only view the LD details click on view form.

Edit: to enter the remarks consultant will click on edit button, LD form will appear here only

documents section and remarks will be in editable mode.

If consultant has any documents related to the Ld request they can upload from upload section

and finally enter the remarks and click on “Back to GM” button.


13.5 CGM Login


After successful login of CGM, they can view the sub menu related to the LD by clicking on the

Liquidated damages.

13.5.1.1 Forwarded/ Correction by GM to CGM

To view the LD request received from the GM CGM will click on the “Forwarded/ corrections by GM to

CGM”.

CGM can perform the following actions from this option,

Assign hearing date

View

Revert to GM


13.5.1.1.1 Assign hearing date

On click of assign hearing date, below mentioned page will be displayed. Here select the hearing date;

enter remarks and the click on the “Assign hearing date” button.

13.5.1.1.2 View

On clicking of view below mentioned page will be displayed. On this page CGM can view the history of

the LD request by clicking on the “View history details” button.


13.5.1.1.3 Revert to GM

On click of revert to GM option below mentioned page will be displayed. If CGM found any mistake or

issue on the LD request they can send it back to the GM for corrections by entering their remarks.

13.5.1.2 Reschedule/ Update hearing status

Once the hearing date is assigned to the LD request then that request will be shifted to this section. Now

to update this status of hearing or to reschedule the hearing CGM clicks on”Reschedule/ Update hearing

status”

To update the hearing status or to reschedule the hearing click on the hearing date button

A page will be open, on that page if the date is reschedule then select the status as rescheduled and

change the date or if only status is updated then select any of the status from the drop down, enter


remarks and click on “Revert back to GM”

13.5.1.3 Decision completed hearing list

Once the hearing is completed and final decision is taken on the LD then that LD request will moved to

this section.

From this section CGM can,

Issue Judgment

View

View Judgment


13.5.1.3.1 Issue Judgment

To issue judgment click on the button “Issue Judgment” below mentioned page will be displayed. Now

here if the CGM selects the status “in process” then enter remarks and click on issue judgment.

To issue judgment click on the button “Issue Judgment” below mentioned page will be displayed. Now

here if the CGM selects the status “Close” then uploads the judgment document, enter penalty, enter

remarks and click on issue judgment.


13.5.1.3.2 View Judgment

On click of view judgment CGM can view the judgment taken against any hearing of LD request.

13.5.1.4 LD Data History

CGM will view the list of LD request created till date with their current status.

To check the history of actions taken against any LD request click on view button


13.5.1.5 View

After clicking on view button history of LD request will be displayed and CGM can export the details in

excel.

***Completed***

MP Rural Road Development Authority ... - Madhya Pradesh

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