2013-2014 Year In ReviewBoard of Regents – June 10, 2014

Moving Forward

2013-2014 Year In ReviewBoard of Regents – June 25, 2014

LCBI High SchoolMoving Forward

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The LCBI Board of Regents has many positives to celebrate in the 2013-14 year in addition to the accomplishments achieved under the guidance of our Leadership Team of Mrs. Leanne Engen (Principal) and Rev. Chris Bishopp (Chaplain), and the faculty, staff and students.

The purpose of this Year in Review is to apprise you of the current status of the business affairs of the school, as carried out by the Board of Regents. We are made hopeful by the slow but emerging trends that we are seeing.

The Board has shared in written communications and constituency meetings (October/12, March/13 and October/13) that the institution has had challenges for the past decade. In September 2012 we were forced, by financial reasons, to make the distressing decision to lay off our president. We are continuing to move toward financial stability and are thankful for the generosity of key donors for providing significant cash infusions to support our school.

Our focus is on two critical pillars: Recruiting and Fund raising. Both can celebrate success. We are on the right track!

We have added twelve new, energetic volunteers to the Board and/or working committees of the Board. Three additional staff have been added to the school: Kari Ree – Recruiter, Jesse Sorenson – Teacher and Lianne Hopkins – Book Keeper.

We have much to celebrate. We want you to be part of the momentum as we enter the 2014-15 academic year. As you read through this document, we hope that you will be inspired to begin, to continue or to increase, your financial commitment to the school; will promote this school as being a place where an exceptional education is offered in a caring, Christian environment; will want to volunteer some of your time and expertise, and will hold LCBI in your prayers.

Many of you who will read this document are alumni or parents of alumni. We are thankful for your passion for this school; a place where ‘We Would See Jesus.’

Introduction

For the latest LCBI news and copies of the Beacon visit www.lcbi.sk.ca.

Emerging trends in recruiting and fund raising

97% of eligible students returning for the 2014-2015 school year.

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The Board has experienced significant transition in 2013-14. In June/13 Curt Satre (Hope, Nanaimo BC) resigned from the Board but continues to be a very active member of the Finance Committee, Scholarships and Bursary Committee and spearheads the “Friends of LCBI Mortgage Partnership Fund.” Craig Thomas assumed Curt’s seat in November. In March/14 Joanne Sorestad (St. John’s – Preeceville SK, Associate Church membership) and Rev. Rick Johnson (Christopher Lake, SK) resigned from the Board. Kari Alford joined in March/14 and assumed the role of Vice-Chair in June/14. Rev. John Lentz joined in May/14.

Board of RegentsRev. Kristin Soveran (Chair) - Hanley, Hanley, SK Kari Alford (Vice Chair) - Bethlehem, Outlook, SK Associate Church Membership Phil Berg (Secretary) - Grace, Bentley, AB Craig Thomas - Good Shepherd, Red Deer, AB Rev. John Lentz - St. Paul’s - Olds, AB Rev. George Hind - Redeemer, Saskatoon, SK Philip Johnson - Bethlehem, SK Associate Church Membership James Lokken - Zion Saskatoon, SKJoe Stolee - All Saints, Calgary, AB

Associate Membership

LCBI is a school of the Evangelical Lutheran Church in Canada. As a school of the church LCBI shares in the church’s mission of faithfully and graciously proclaiming the Gospel of Jesus Christ in word and deed. As a partner in this mission LCBI continues to benefit from our rich Lutheran heritage, the prayers and support of congregations and the long-standing desire of the ELCIC to work with other denominations for the sake of the Gospel. As an educational institution of the church, LCBI enjoys administrative and academic autonomy.

Membership in LCBI is held at the congregational level, not by individuals. Every congregation of the ELCIC automatically is a member. The Board is committed to promoting and welcoming Associate Memberships from congregations in all streams of Lutheranism. In 2013 we approved congregational Associate Memberships from Bethlehem, Outlook SK (NALC - North American Lutheran Church – Canada) and St. John’s, Preeceville SK (CALC - Canadian Association of Lutheran Churches.)

While there have always been up to two board seats available for non-ELCIC Lutheran congregations, the Board has proposed an amendment increasing participation of non-ELCIC congregations. This was passed in first reading in 2013, and if passed on second reading in July 2015, it will be in place for the 2015-16 school year. ELCIC will retain a simple majority.

Approved congregational Associate Memberships from Bethlehem, Outlook SK (NALC - North American Lutheran Church – Canada) and St. John’s, Preeceville SK (CALC - Canadian Association of Lutheran Churches.)

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We are confident that the work begun midway through 2013-14 and continuing in budget year 2014-15 will produce the expected results to put the school back on sustainable ground by 2015-16 and return the school to full capacity by 2016-17.

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2011-12-01 2012-13 2013-14 2014-15 2014-15

LCBI

351,150 375,100 468,400

336,380 329,595

672,545

1,949,301

1,786,845 2,164,086

17 10 10

24 33 42

17 24

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76 75

Actual Actual Forecast Budget Budget

   Worst Case Best Case

Income Tuition and fees 331,709

Education grants 303,200 398,580

Donations 530,710 624,645 672,545

Other income 534,725 477,101 572,061 624,561

1,700,344 1,789,276 2,164,086

Expenses 1,841,545 2,136,086

Net Cash Profit (Deficit) (141,201) 2,431 (186,785) 0

  

Enrolment   

SK Day 17 16

SK Boarding 30 27

Out of Province 16 16 20

Foreign 6 5 2 3

64 61 61

Financial CommitteeCraig Thomas, CPA, CMA, Chair Joe Stolee Philip Johnson

Kurt Satre Shawn Follick, CPA, CA (Advisor) Rev. Chris Bishopp

The focus of this committee is to oversee the financial stewardship of the school. The resignation of the school’s Business Manager in Sept/13 has increased the required involvement of the finance Committee in day to day affairs. Craig Thomas is actively involved as Interim Business Manager until a suitable replacement is found. The school is maintaining the critical day to day functions of invoicing, payroll and payables with a part time book keeper.

Many of the difficult cost cutting decisions were made in prior years. Other discretionary costs were trimmed in the current academic year to secure our cash flow as we completed the 2013-2014 academic year. The school has an income problem, not an expense problem. We need to invest wisely with additional spending to bring about success in two key pillars: recruitment and broadening our base of donor support. To date, much of the work on these two key pillars has been on the backs of volunteer effort. To be sure, those volunteer efforts must continue, but they must be shored up with paid human resource support and related expenditures. We are beginning to see the fruits of these efforts and now it is time to invest more to ensure we speed up the expected returns. Time is of the essence! The school has an income

problem, not a spending problem.

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Highlights of the approved Draft 2014-2015 Budget include:

• AddaMarketing/PublicRelationsposition

• Recruitafull-timeBusinessManager

• Addanewpart-timedataentrypositiontosupportalumnianddonordatabase

• PartnerwithSunWestSchoolDivisionforPracticalandAppliedArtsprogramming

The Draft 2014-15 Budget is a budget designed for urgency. It is a worst case scenario budget that is conservative in its projected income and honest in its required expenses. We are currently working to ensure the budgeted deficit is covered with the necessary capital resources to complete the 2014-15 academic year. We are confident that the work begun midway through 2013-14 and continuing in budget year 2014-15 will produce the expected results to put the school back on sustainable ground by 2015-16. The recruitment, marketing and donor awareness work of today and tomorrow has the potential to return the school to full capacity by 2016-17. These projections are based on identified future students that have already been directly engaged by the school.

31 Returning Applications (of 32 possible) 14 New Applications Accepted 10 Applications In Process 3 Likely17 MaybeRecruitment Statistics as of June 25

The focus of this committee is to support the leadership of the school and to provide hands-on assistance when appropriate.

Kari Ree was hired at the beginning of January 2014 as the Recruitment Officer and she has been tireless in her efforts. Weekly Recruitment Committee meetings have breathed life into many initiatives. The Choir Tour presentation was retooled to be a recruitment focused effort. A ‘Recruitment Beacon’ was published with the help of the Leadership Team and well received. Information packages were sent to Lutheran congregations in SK, AB and BC Synods as well as Lutheran camps across Canada. Five ‘Spend-a-Day’ events were hosted at which 28 potential students experienced LCBI firsthand as they shadowed current students. LCBI representatives attended both the ABT and SK ELCIC Synod Conventions. Kari accompanied students to YC Edmonton where she generated numerous new contacts. Open House was recently held on campus with 41 students attending. This summer, LCBI will have a presence at both Camp Kinasao and Camp Kuriakos youth camps and LCBI will have a booth at the Canadian Lutheran Anglican Youth – CLAY gathering in Kamloops.

Phil Berg (Chair) Belinda Bratvold Linda Langager

Recruitment Committee

Leanne Engen Rev. Chris BishoppCraig Thomas

Cliff AdelmanKristin SoveranKari Ree

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The focus of this committee is to develop short-term fund raising strategies that will engage a broad-base of alumni and friends of the school.

The committee reviewed past initiatives, including the current fund raiser “$1,000 from a 1,000” which raised an astounding $100,000 between Homecoming and December 2013 - amazing! We are grateful for the generous spirit of our supporters. The “Friends of LCBI Mortgage Partnership Fund” has generated $230,000 since its inception in early 2013, at an interest rate of 1.5%. These are all ongoing initiatives.

After a review of donors, individuals, businesses, and congregations were placed into ‘tiers.’ The top tiers of donors were contacted by committee members and personally thanked for their support. Student volunteers contacted many others. This is a work in progress as we try to personalize our relationship with our donors. We have already received donor commitments for annual donations to cover bursaries and an Educational Assistant’s salary.

Significant numbers of former students have become ‘lost’ to us as their contact information has changed. A number of key individuals have worked to track down alumni utilizing searches on Facebook, 411 and through phoning ‘friends of friends.’ Remarkable strides have occurred and we rejoice in the renewed connections. We apologize for allowing this to happen as we care about students and alumni. A priority will be improvements to our database system including a software program upgrade and the human resources to do the data entry.

Fund Development Committee

Janet Akre Joe Stolee Jodie Smith Rilla Johnson

Nadeen Skelton Rebecca BowmanRev. Chris Bishopp

$100,000 was raised through the $1000 from 1000 campaign be-tween Homecoming and December 2013.

New alumni donor plug-in for our database currently in progress. Please send your most current con-tact information to office@lcbi.sk.ca

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Scenario-Worst Case 2013/14 2014/15 2015/16 2016/17

Previous Year End 61 61 81

Previous Year Graduates -30 -20 -20

New Recruits 30 40 30

Enrollment 61 61 81 91

Scenario-Best Case 2013/14 2014/15 2015/16 2016/17

Previous Year End 61 76 106

Previous Year Graduates -30 -25 -30

New Recruits 45 55 45

Enrollment 61 76 106 121

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Scenario-Worst Case 2013/14 2014/15 2015/16 2016/17

Previous Year End 61 61 81

Previous Year Graduates -30 -20 -20

New Recruits 30 40 30

Enrollment 61 61 81 91

Scenario-Best Case 2013/14 2014/15 2015/16 2016/17

Previous Year End 61 76 106

Previous Year Graduates -30 -25 -30

New Recruits 45 55 45

Enrollment 61 76 106 121

Fund raising goal for 2014-15 is $650,000

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Scholarship and Bursary CommitteeKari Alford (Chair) Curt Satre (Finance Committee rep.) Rev. Chris Bishopp.

The Scholarship and Bursary Committee has reviewed past processes to how scholarships and bursaries are distributed and created a new draft policy for these awards. The committee is making projections based on current investments and rates of return in order to distribute funds available for scholarships and bursaries.

Awards over the past six years reflect the direction from the Board to utilize the funds generously to encourage the recruitment initiative. While this may be an effective strategy, it is not sustainable. The new draft policy reflects the desire to steward these funds and balance short term generosity with long term feasibility.

Personnel CommitteeRev. Kristin Soveran Rev. George Hind

This committee is responsible for the human resource management of the Leadership Team, which is comprised of Mrs. Leanne Engen (Principal) and Rev. Chris Bishopp (Chaplain.)

With the Leadership Team, this committee has engaged in a process of identifying roles, tasks and responsibilities that they carry out in addition to the position for which they were originally hired and reviewed a variety of leadership models that have been used at LCBI identifying strengths and weaknesses of each.

At the end of May the committee met with Vivienne Hauck, CEO of LutherCare Communities (Saskatoon SK) who offered to provide some human resource advice and guidance to LCBI to assist in developing professional job descriptions as well assessing our overall HR needs. LCBI is indebted to LutherCare Communities for their spirit of generosity.

Scholarship and Bursary awards approx.

2007-08 $64,000 2008-09 $67,000 2009-10 $45,0002010-14 $89,000

2011-12 $105,000 2012-13 $121,0002013-14 $112,2002014-15 $90,700

Provincial Gold Medal in Boys’ Basketball, 4 Provincial Gold Medals in Track and Field

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Leadership TeamLeanne Engen (Principal) Rev. Chris Bishopp (Chaplain)

The Leadership Team have carried the responsibilities formerly held in the President’s role in addition to their original duties since December 2012. In their commitment to serve, they have guided the school through challenging times.

Academic excellence remains the core foundation of LCBI:

• AlthoughwedonothaveMinistryofEducationstatistics,inconversationwithofficials they have remarked that "LCBI graduates go on to post-secondary education in numbers that far exceed the provincial average"

• In2011-2012,theprovincial average for number of grade 10-12 credits per graduate was 27.19; LCBI was 31.50.

• In2011-2012,theprovincialaveragefornumberofgrade12creditspergraduate9.72; LCBI was 12.07.

• Semester22014—100% retention rate of eligible students

Winter Camping Experience - took the entire student body on a winter camping adventure

Contracted Refresh Marketing for a re-branding of LCBI

Created a Strategic Recruitment Plan which served as a basis for Recruitment initiatives and hiring

Continued cooperation between members of the Historical High Schools Association in lobbying for an increase in per-student funding from the Saskatchewan Ministry of Education

GhanaMissionExperience—attendedby10students&3chaperones

NewChoirTourandRecruitmentconcept-ConcertChoir&RecruitmentOfficervisited8sitesintwo tours

Working with President Gustavo Gomez of the Evangelical Lutheran Church of Argentina (SK Synod’s Companion Synod) to forge relationships between LCBI and Lutheran schools in Argentina

Our three year average graduation rateis99%.Provincialgoalis85% by 2020. 80% of our 2014 graduating class are pursuing post-secondary studies.

Candidate School for the International Baccalaureate Diploma Programme

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Alumni Association

We believe there is room for one unique rural Lutheran High School in all of Canada.

Cathy Kochendorfer (Co-Chair) Linda Langager (Co-Chair) Gail Berg (Recording Secretary) Audrey Balaton (Corresponding Secretary)

The Alumni Association works in affiliation with the Board but has its own reporting structure. We seek to work closely to achieve our mutual aims. The primary mandate of the Alumni Association is to organize the annual Homecoming celebration.

The Alumni Association collects contact information which is used to update the database. We would like to recognize the huge amount of work that Lori Giles and Lynne Kerr have done ontheirownforthedatabase.Lorihasgoneoverallthealumnilistsfrom1944to2010andis tackling the staff lists from the history book. Amazing dedication! We know that we can't recognize the contributions of all those who volunteer but these women have been working behind the scenes for years already.

Moving Forward

As a Board, we are asking ourselves and you some critical questions:

Can the Alumni Association recruit 30 new volunteers who are willing to commit for one year to seek and find all missing members of their graduating class from the database?

Can we engage 30 new people to hold a telethon or make regular calls for funding?

Are there enough willing supporters out there?

Can we recruit the skilled people necessary to fill planned for positions?

Can we develop a future vision for the school that excites and is true to our Lutheran heritage and affiliation with the ELCIC and other Lutheran church bodies?

Can we begin to engage our Eastern Synod to support LCBI by sending students?

We believe there is room for one unique rural Lutheran High School in all of Canada (there are about 120 Lutheran high school and post-secondary institutions in the USA.) It will require more hard work, by more willing supporters under stressful conditions to achieve our goal of a financially stable LCBI High School.

Vivian Baier Greg Hovdestad Kirsten Berg Karsten Frydenlund