More than just risk based Policies & procedures...
Transcript of More than just risk based Policies & procedures...
Information driven
Productivity, Efficiency, & Customer Satisfaction
Through
MANAGEMENT
www.fasttrackaust.com
More than just risk based
Policies & procedures, controlled documents,
or version & change management
www.fasttrackaust.com
Knowledge Management
More than just document and version control and change management over policies,
procedures, and other reference sources, FastTrack produces maximum value from that
knowledge. Including Lessons Learnt as well as reference and external documents, FastTrack
delivers a single source of the truth for information. All of this is integrated with MS Office,
Outlook, SharePoint, and other FastTrack.net modules provides information where and when
workers need it.
Information driven productivity, efficiency, & customer satisfaction
Preserving and ensuring the integrity of
corporate memory, although an essential part
of strict regulatory environments, is also a key
factor in driving productivity, efficiency, and
customer satisfaction. With today’s shortage
of expert staff, cash strapped and outsource
dominated business models, it’s more about
time savings; because of staffing pressures,
organizations need to make better use of the
staff they have.
And the predominant cause of inefficiency and waste is information not being where needed
and archaic document control requiring tremendous man-hours in reviewing documents,
obtaining approval and signatures, face-to-face meetings to discuss changes, distributing
revisions and follow-up staff training.
Change Management
By enabling delegation of the edit and review authority, while still retaining
approval rights, senior management are no longer bound by bureaucratic
processes. FastTrack’s configurable electronic workflows include calendar
follow-ups, escalation of overdue tasks, and traffic lights to highlight delays and
deliver efficiency and productivity without the nagging.
Whether seamlessly publishing to a web portal or managing the obligatory
paper copies, FastTrack minimizes the workload in meeting the exacting issue
and distribution requirements of regulatory compliance frameworks in mission
critical environments.
All with fully tracked audit history of who, when and what changes were made
along with a retrievable archive of previous versions.
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Empowering Situational Awareness
Document management is more accessing up-to-date policies and procedures off a portal,
or having a verified single source of the truth. It’s about matching all related information,
including risks, resources, history and troubleshooting, from a single reference tool that can
be incorporated into any operational system through a simple hyperlink. For the first time
FastTrack makes the “knowledge worker” a reality.
In what we refer to as situational awareness, FastTrack’s unique neural network architecture
presents a navigable visual map of all related information, that staff can use to make
informed decisions, solve problems, and rapidly respond to clients and situations from a
mobile device or a hyperlink in any operational notification.
Integrity and Compliance Traceability
All this with the confidence of a secure data source (17 years at
Dept of Defence), version controlled documents with electronic
workflow review and approval change management, as well as
full audit and compliance traceability built in.
FastTrack's visual mapping linking legislation to regulatory
requirements to policies and procedures. It then traces through
to compliance activities (training, audits, etc.) to show implementation of regulations and
standards. Mapping linked documents allow staff fast access to key information when
needed, develops staff understanding of activities on obligations and provides a
troubleshooting tool.
www.fasttrackaust.com
Integrated Training
It is well known that change is the primary cause
of failure in an organization. And the greatest
threat from change is due to lack of staff
awareness. Whether due to physical remoteness,
shift or contractor work, or just time pressures,
FastTrack ensures relevant people are aware and
understand a process change and its ramifications.
Integrating FastTrack's Skills and Training allows
for the inclusion of a staff assessment
questionnaire as part of document distribution.
Unlike tick & flick release acknowledgement, this
proves staff awareness and understanding of a change to both management and regulators
alike. It also makes a useful staff induction tool as full assessment history is stored against
individuals.
Solutions to Real World Problems
From our 30 years employed by world leading organizations, FastTrack has developed
solutions that address the real world regulatory document control issues to provide:
A consistent, coherent and reliable system to create, update, approve, and archive
documents and reference material
One of the few systems that manages both electronic and paper documents
Maintain traceability of documentation to regulatory framework
Eliminate delays and pitfalls thru an automated document review process & routing
Free-up senior management workload by delegating editing while retaining approval
Reduce conflict from chasing editors/reviewers/approvers to expedite changes
Stop miscommunication caused by disparate systems for different parts of
compliance system for document control, CAPA, audit, training, and other processes
Ensure awareness by online training of operational staff in diverse locations/shifts
Eliminate duplication of accreditation effort across multi-site/disciplinary enterprise
Provide the ability to review/compare previous versions
Use taxonomy (indexed subject matter) to find relevant data where search functions
non-existent or too inconvenient for practical day to day use
Simplify finding and maintaining supporting evidence for accreditation checklist items
Streamline inspections and audits thru compliance traceability & document mapping
Eliminate ambiguous document responsibilities
Speed up implementing changes with a monitored review/approval process
Confidence to cope with the ever widening regulatory coverage for document control
Eliminate the unauthorised use of uncontrolled documents (e.g. cheat sheets)
www.fasttrackaust.com
Management Reporting
FastTrack delivers the holy grail of management reporting: real-
time dashboards and customizable Excel business intelligence (BI)
reports. Monitoring & consolidating corporate performance, risk
and surveillance data and activities, FastTrack relates all their
affects back to your processes and capabilities to whether they are
underperforming or over-stressed. With a simple click to drill
down, management have the information they need to make
better and faster decisions at their fingertips.
About Fast Track
Fast Track’s Enterprise Compliance Software makes it easy to manage compliance in any
area. Fast Track is trusted by top brands. And it takes as little as few weeks to get going. For
30 years Fast Track has specialized in regulatory compliance and enterprise risk management
for medium and large organizations. We deploy enterprise-wide solutions for regulatory
compliance in confidential environments. Our customers include:
The Fast Track Difference
Most compliance management systems are a combination of disparate products, from
desktop applications to specialized single-function software packages. Although adequate
initially, often these systems can't relate to one another once the organization matures. Fully
integrated systems combining all risk, compliance and governance functionality reduce
exposure. With FastTrack.net enterprise compliance software, you get any combination of 10
modules - making it easier to manage compliance in any area, all in one place. All the
modules are configured for plug-in integration at any time.
Product Enquiries
Cindy Hill
+61 7 5597 2077