Monitoring Guidelines for ESES Program

8/13/2019 Monitoring Guidelines for ESES Program

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Government of NepalMinistry of Peace and Reconstruction

Emergency Peace SupportProject

(IDA Grant No: H367-NEP)Singha Durbar, athmandu

MONITORING

GUIDELINES(EMPLOYMENT/SELF-EMPLOYMENT

SERVICES PROGRAM)

!ctober "#$"


2/18

M!N%&!R%NG G'%DE(%NES )!R ESES

PR!GR*M

1. General Background

Ministry of Peace and Reconstruction (MoPR) is implementing Emergency Peace Support

Project (EPSP) utilizing IDA grant wort !" million #SD e$ui%alent (SDR &'& million) or

tis purpose te project financing agreement was signed on *+ August *"", and made

effecti%e on '- Septem.er *"", /e Project period is e0tended up to 1une *"'2 wit

restructuring

/e o.jecti%e of te EPSP is to contri.ute to te peace process .y pro%iding interim cas

transfers and ser%ices to eligi.le conflict affected groups and .y increasing transparency and

accounta.ility in te deli%ery of tese .enefits /e Project as tree components3 ')rea.ilitation support to conflict4affected families and indi%iduals5 *) cas .enefits to te

families and widows of tose 6illed as a result of conflict5 and &) capacity .uilding of 6ey

institutional structures in support of te peace process and Project Management Support

/eam

#nder te 7omponent4' te Project as launced Employment and Self Employment

Ser%ices (ESES) Program wic see6s to pro%ide employment related rea.ilitation ser%ices

to %ictims of te ten year armed conflict and teir immediate families /e tree ser%ices

offered include jo. placement8 micro9small .usiness assistance and %ocational training

/e pilot pase of ESES was initiated in early *"'* co%ering '* districts /irteen ser%ice

pro%iders in total were selected and fielded to pro%ide tese ser%ices to &8"&" .eneficiaries

:ased on te success of te pilot pase te EPSP is planning for national roll out of te ESES

program co%ering all te remaining +' conflict4affected districts witin 1une *"'2 /e

national rollout will .e accomplised in two pases4 first pase co%ering 2& districts in '"

geograpical clusters and te second pase co%ering ', districts in 2 geograpical clusters

/e ESES Program is .eing implemented following te ield Implementation Manual (IM)

; Employment9Self4Employment Ser%ices (ESES) and


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implementation pase acti%ities related to attendance of .eneficiaries8 training9ser%ice

courses8 training9ser%ices facilities including materials and e$uipment8 distri.ution of

allowances to te .eneficiaries8 counseling for jo. placement8 s6ills testing8 and e%aluation of

trainees and trainers9instructors will re$uire proper attention Similarly8 in post4ser%ice pase

acti%ities related to employment %erification of te .eneficiaries need to .e gi%en priority for

ensuring $uality4results

In te a.o%e conte0t8 it is realized tat a standard Monitoring


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/e EPSP as prepared a compreensi%e organizational plan including pro%ision of

indi%idual consultants9e0perts to ensure smoot implementation of te program and deli%ery

of $uality ser%ices ($nne%&1) #nder te Project 7oordinator8 ESES program section eaded

.y #nder4Secretary will o%ersee te implementation of te program including monitoring and

e%aluation /e ESES program section sall .e assisted .y te tecnical support unit (/S#)

/e program8 monitoring and reporting wing in te /S# sall assist te ESES program

section in carrying out monitoring and e%aluation of te program /is wing sall .e filled in

wit Program Monitoring and E%aluation Specialists (PMES)8 /raining and 1o. Placement

Specialist8 and Micro4small .usiness Specialist operating at te central le%el In addition8 one

ield :ased Rea.ilitation Specialist (:RS) in eac geograpical cluster co%ering tree or

more districts sall .e fielded to conduct monitoring and e%aluation acti%ities intensi%ely

/e role of te #ME' supported .y te /raining and 1o. Placement Specialist and Micro4

small :usiness Specialist in relation to monitoring and e%aluation of ESES Program sall .e

as follows3

De%elop and update8 as necessary8 te monitoring and e%aluation framewor6 and

guidelines for ESES program5

Assist te Pu.lic Information97ommunication Specialist in esta.lising and

maintaining te Management Information System (MIS) to ensure effecti%e collation

and recording of monitoring8 reporting and e%aluation information including trac6ing

of participation of affected indi%iduals in ser%ices5 and ser%ice pro%ider proposals8

contracts8 deli%ery of ser%ices8 and dis.ursement of funds5

7ompile and analyze monitoring and e%aluation data su.mitted .y te :RS for

reporting5

Prepare montly8 $uarterly and annual reports to .e su.mitted to te MoPR5 Prepare monitoring scedules and conduct spot4%isits to te ESES districts to monitor

$uality of ESES acti%ities (inputs8 processes8 and outputs) ($nne%&3)and prepare and

su.mit field4%isit reports to te ESES program section5

Prepare employment %erification plan and scedule and %erify te employment9jo.

placement status of te participants in coordination wit te concerned :RS8 jo.

placement specialist8 micro9small .usiness specialist and te ser%ice pro%iders and

su.mit employment9jo. placement %erification report to te ESES program section5

7onduct training and capacity de%elopment acti%ities of ESES staff on monitoring

e%aluation and reporting5

Re%iew and enance outreac program9 materials of ESES program5

Re%iew and enance grie%ance andling mecanism of ESES program5

Prepare project completion reports including lessons learnt on te implementation of

ESES program5

E%aluate performance of te :RS

/e *B'operating at te cluster le%el will .e responsi.le for te followings3

Monitor te application and selection process of .eneficiaries5

=erify te ser%ice %enues proposed .y te SPs5 Monitor te attendance and participation of te .eneficiaries5


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Monitor and report te standard of ser%ice pro%ision and perception of te

.eneficiaries on te $uality of te ser%ice pro%iders5

Assist program monitoring and e%aluation specialist and9or training and jo. placement

specialist9micro4small .usiness specialist to %erify and report employment9jo.4

placement9.usiness start up status of randomly selected participants .ased on reports

su.mitted .y te SPs5

7ollect and compile complaints and report to te Project5 Monitor te payments of stipends to te .eneficiaries .y te ser%ice pro%iders5

Prepare montly monitoring reports and forward tem to te Project5

acilitate SPs8 @P7s and district sta6eolders in dissemination of outreac materials5

Support @P7s8 district4le%el coordination committees in strengtening monitoring at

local le%el5

/e :RS sall use cec6list pro%ided in $nne%&+for monitoring

3.3 Monitoring and evaluation at district level

At te district4le%el te #- 'ecretariessall .e responsi.le for te followings3

7ec6 attendance records of te .eneficiaries

7ec6 attendance records of te trainers9instructors

7ec6 ser%ice processes and procedures as mentioned in te cec6list ($nne%&)

7ec6 weter te .eneficiaries recei%e te stipends and tra%el allowances on time5

Report to te @P7 and :RS if tere are any pro.lems in te implementation of

ESES Program

In addition8 as mandated .y te


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/e EPSP sall conduct impact e%aluation study of participants wo a%e completed te

ESES ser%ices near te end of te project /e o.jecti%e of suc study sall .e to assess te

impact ESES sall a%e on .eneficiaries economic participation9employment8 welfare of te

ouseold and te socio4economic integration of te 7AP EPSP would ire te ser%ice of

te sur%ey firm and te Borld :an6 will pro%ide /ecnical Assistance and guidance on te

design and analysis of te e%aluation

3.4 E'E' Management nformation '"stem (M')

/e EPSP sall de%elop and run compreensi%e ESES management information system

(MIS) to ensure effecti%e collation and recording of monitoring8 reporting and e%aluation

information including trac6ing of participation of affected indi%iduals in ser%ices5 and ser%ice

pro%ider proposals8 contracts8 deli%ery of ser%ices8 and dis.ursement of funds /e MIS Bing

under te /ecnical Support #nit of te ESES Program Section sall .e responsi.le for

updating and maintaining ESES MIS /is Bing sall .e supported .y a data.ase

management firm to .e ired under te EPSP

3.5 'ummar" of Monitoring oles, es!onsibilities, *re6uenc" and e!orting

/e description of different monitoring entities8 monitoring areas8 fre$uency8 entity to .e

reported8 entity to ta6e correcti%e actions are summarized in te following ta.le

'.7. Monitoring Entit" Monitoring $rea*re6uenc" of

Monitoring

Entit" to be

e!orted to

Entit" to ake

-orrective

$ctions

' MCPR8 Monitoring

team eaded .y 1oint

Secretary

(central le%el)

:eneficiary

Perceptions

(cec6list Anne04*)

E%ery two monts MCPR

Secretary

EPSP9ESES

Program

Section

* PMES

(central le%el)

C%erall ESES

monitoring including

performance of :RS

(cec6list Anne04&)

E%ery two monts ESES

Program

Section

EPSP9ESES

Program

Section

& :RS

(cluster le%el)

C%erall ESES

monitoring

(cec6list Anne042)

E%ery two wee6s PMES PMES

2 @P7 Secretary

(district le%el)

administrati%e

aspects of ESES

(cec6list Anne04!)

E%ery wee6 :RS :RS

! @P79 District le%el

7oordination and

Monitoring

7ommittee

(district le%el)

:eneficiary

perceptions

(cec6list Anne04+)

E%ery mont MCPR EPSP9ESES

Program

Section


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!rgani+ational Structure for Management of ESES Program *NNE-.$/

ESES SteerinMinistr of Peace and

Project

Mana ement &eam

EPSPProject

0luster

.$

0luster

.$#

0luster

.1

0luster

.2

0luster

.3

0luster

.4

0luster

.5

0luster

.6

0luster

.7

0luster

."

M%S 8ing

PublicInfo!"#ion/Co!!unic"#ionS$%ci"li - 'MIS Con&ul#"n# (SPI)

Procurement 8ing

Fin"nci"l M"n",%!%n#S$%ci"li - 'Pocu%!%n# S$%ci"li - '

&echnical Support 'nit

Program, Monitoring and

Reporting 8ing

Po,"! Moni#oin, "nE."lu"#ion S$%ci"li - T"inin "n ob Pl"c%!%n#

ESES Program Section

Un% S%c%#"- 'S%c#ion Offic% -Accoun# Offic% - '

District 0oordination and Monitoring


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$77E8&2

Monitoring 0hec9list for MoPR Monitoring &eam

$: General %nformation of Service and Service Provider

N"!% of S%.ic% Po.i% ;;;;;;;;;;;;;;;;;;;;;;;:

S%.ic% N"!%12222222223

Con#"c# ID No1 2222222222222233

T"inin, Loc"#ion12222223 No3 of 4%n%fici"i%&1F%!"l%1 222222233M"l%12222222223To#"l1222222222

N"!% of Po,"! Cooin"#o 2222222222222222233

N"!% of Inuc#o& ') 22222222222222222222233)2222222222222222222222

": 0hec9list of &raining Processes and Procedures

(Fill up as per the evidence available on the date of monitoring) (Please click

at appropriate cell)

Description


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6: %nteraction =ith Service Providers

(Please interact with service providers Instructors and Manager to seek their

opinions on the positive and negative aspects of the Program and mention theirfeelings in this section)

5: %nteraction =ith District 0oordination and Monitoring

0ommittee D0M0/

4: !bservation and 0omments on the Role of )>RS, PMES, D0M0,

and (P0 Secretary in Monitoring

3: Suggestions for %mprovement

(Based on the monitoring and interaction please provide suggestions for

corrective actions and improvements)


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N"!% of Moni#o1222222222 3

Si,n"#u% 22222222222233

D"#% 2222222222222223


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*NNE-.7

Monitoring 0hec9list for PMES?&raining and @ob

Placement Specialist?Micro.Small >usiness Specialist


N"!% of S%.ic% Po.i% ;;;;;;;;;;;;;;;;;;;;;;;:

T"% N"!%12222222223 Con#"c# ID No1 2222222222222233T"inin,loc"#ion2222222222

Di"nc% fo! "cc%&&ibl% o"2222;!/!

T"inin, S#"# D"#%1233/233/ Po.i&ion of follo:in, f"cili#i%& !"%

S"f%# M%"&u% (Fi Ai ;i#&)Din7in, 8"#%

Toil%#E!%,%nc Pl"nC5il c"% c%n#%

7: 0hec9list of &raining Processes and ProceduresDescription


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4%n%fici"i%& A$$o."l li fo! Diic#Moni#oin, "n Cooin"#ion Co!!i##%%!"in#"in%Pl"c%!%n# Uni# %"bli&5% "n func#ion"lO0T $l"nnin, fo b%n%fici"i%& $%$"% "nfollo:%If %&? :5%%@

Ou#%"c5 "c#i.i#i%& fo b%n%fici" &%l%c#ionc"i% ou#If %&? %$l"in :5"# "c#i.i#i%& :%% c"i% ou#

6: %nteraction =ith >eneficiaries(Please interact with the participants to seek their opinions on the positive andnegative aspects of the service provided and mention their feelings in thissection)


(Please interact with service providers Instructors and Manager!oordinator to

seek their opinions on the positive and negative aspects of the Program and

mention their feelings in this section)

4: 0omments of PMES

Abou# V%nu% Abou# T"inin, M"#%i"l&/Tool& "nE9ui$!%n#&

Abou# Inuc#o& Abou#4%n%fici"i%&

3: 0omments of PMES on the Performance of )>RS

2: %nstructions Given by the PMES for %mprovement

N"!% of PMES222222

Si,n"#u% 22222222222233

D"#% 2222222222222223


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*NNE-.6

Monitoring 0hec9list for )>RS


N"!% of S%.ic% Po.i% ;;;;;;;;;;;;;;;;;;;;;;;:

T"% N"!%12222222223 Con#"c# ID No1 2222222222222233T"inin,loc"#ion2222222222

Di"nc% fo! "cc%&&ibl% o"2222;!/!

T"inin, S#"# D"#%1233/233/ IDP& "n F"!il

B O$5"n& "n f"!il* Abuc#% "n F"!il

To#"l

7: 0hec9list of Aenue and &raining MaterialsSN Description


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fo!"#L%&&on $l"n $%$"%Cl"&&%& "% #"7%n "& $% l%&&on $l"n

T"in%6& Lo,boo7 !"in#"in% in ,i.%n fo!"#4"nn% / Di&$l" 4o" i&$l"%R%co of 4%n%fici"i%& A$$lic"#ion Fo! 7%$#8%%7l #%& of #"in%%& conuc#%Mon#5l #%& of #"in%%& conuc#%S#i$%n iibu#% "& $% &c5%ul%Inuc#o& $"i &"l" b #5% &%.ic% $o.i%on #i!%M"n",%/Cooin"#o $"i &"l" b #5% &%.ic%$o.i% on #i!%4%n%fici"i%& A$$o."l li fo! Diic#Moni#oin, "n Cooin"#ion Co!!i##%%!"in#"in%Pl"c%!%n# Uni# %"bli&5% "n func#ion"lO0T $l"nnin, fo b%n%fici"i%& $%$"% "n

follo:%If %&? :5%%@Ou#%"c5 "c#i.i#i%& fo b%n%fici" &%l%c#ionc"i% ou#If %&? %$l"in :5"# "c#i.i#i%& :%% c"i% ou#

5: %nteraction =ith >eneficiaries(Please interact with the participants to seek their opinions on the positive andnegative aspects of the service provided and mention their feelings in thissection)


(Please interact with service providers Instructors and Manager!oordinator to

seek their opinions on the positive and negative aspects of the Program and

mention their feelings in this section)

3: 0omments of )>RS

Abou# V%nu% Abou# T"inin, M"#%i"l&/Tool& "nE9ui$!%n#&

Abou# Inuc#o& Abou#4%n%fici"i%&


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*NNE-.5

Monitoring 0hec9list for (P0 Secretary


N"!% of S%.ic% Po.i% ;;;;;;;;;;;;;;;;;;;;;;;:

T"% N"!%12222222223

Con#"c# ID No1 2222222222222233

T"inin, loc"#ion12222223 No3 of 4%n%fici"i%&1222222233N"!% of Po,"! Cooin"#o 2222222222222222233N"!% of Inuc#o& ') 22222222222222222222233

)2222222222222222222222": 0hec9list of &raining Processes and Procedures

(Fill up as per the evidence available on the date of monitoring)

":$*ttendance Record

To#"l No3 of P"#ici$"n#& P%&%n#1

No3 of P"#ici$"n#& Ab&%n#1

":"%nstructorCs Regularity

To#"l No3 of Inuc#o P%&%n#1

":7&raining Process and (ogistics

(Please click at appropriate cell)

Description


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D"#% 2222222222222223

Monitoring Guidelines for ESES Program

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