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Transcript of Module6 Office2007 Slides
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Using Microsoft PowerPoint 2007 ECDL V5
– MODULE 6
Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
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Holistic Institute of Technologies Email –
[email protected] Website –
www.holistic.edu.mt10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
ECDL Foundation Approved Courseware Disclaimer• ECDL Foundation has approved these training materials developed by Cheltenham Courseware and requires that the following statement
appears in all ECDL Foundation approved courseware.
• European Computer Driving Licence, ECDL, International Computer Driving Licence, ICDL, e-Citizen and related logos are all registered Trade
Marks of The European Computer Driving Licence Foundation Limited (“ECDL Foundation”).
• Cheltenham Courseware is an entity independent of ECDL Foundation and is not associated with ECDL Foundation in any manner. This
courseware may be used to assist candidates to prepare for the ECDL Foundation Certification Programme as titled on the courseware.
Neither ECDL Foundation nor Cheltenham Courseware warrants that the use of this courseware publication will ensure passing of the tests
for that ECDL Foundation Certification Programme. This courseware publication has been independently reviewed and approved by ECDL
Foundation as covering the learning objectives for the ECDL Foundation Certification Programme.
• Confirmation of this approval can be obtained by reviewing the Partners Page in the About Us Section of the website www.ecdl.org.
• The material contained in this courseware publication has not been reviewed for technical accuracy and does not guarantee that candidates
will pass the test for the ECDL Foundation Certification Programme. Any and all assessment items and/or performance-based exercises
contained in this courseware relate solely to this publication and do not constitute or imply certification by ECDL Foundation in respect of
the ECDL Foundation Certification Programme or any other ECDL Foundation test. Irrespective of how the material contained in this
courseware is deployed, for example in a learning management system (LMS) or a customised interface, nothing should suggest to the
candidate that this material constitutes certification or can lead to certification through any other process than official ECDL Foundation
certification testing.
• For details on sitting a test for an ECDL Foundation certification programme, please contact your country's designated National Licensee or
visit the ECDL Foundation's website at www.ecdl.org.
• Candidates using this courseware must be registered with the National Operator before undertaking a test for an ECDL Foundation
Certification Programme. Without a valid registration, the test(s) cannot be undertaken and no certificate, nor any other form of
recognition, can be given to a candidate. Registration should be undertaken with your country's designated National Licensee at an
Approved Test Centre.
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Holistic Institute of Technologies Email –
[email protected] Website –
www.holistic.edu.mt10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
OPENING AND VIEWING
PRESENTATIONS
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Holistic Institute of Technologies Email –
[email protected] Website –
www.holistic.edu.mt10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
FIRST LOOK
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Holistic Institute of Technologies Email –
[email protected] Website –
www.holistic.edu.mt10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Opening PowerPoint
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Holistic Institute of Technologies Email –
[email protected] Website –
www.holistic.edu.mt10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Opening a Presentation
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Holistic Institute of Technologies Email –
[email protected] Website –
www.holistic.edu.mt10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Navigating Between Slides
• To move to the next slide press the Page Down
key. Press the Page Up key to display the
previous slide.
– If you prefer using the mouse click on the Next
Slide or Previous Slide controls located at the
bottom of the vertical scroll bar.
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Using the Zoom Tool
• The Zoom controls are displayed at the
bottom-right of your screen. You can use the
horizontal slider control to set the zoom level.
– The larger the zoom level the greater the slide will
be magnified on your screen.
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Changing PowerPoint Views
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Using Help
• TIP: To display the Help
windows you can press
the F1 keyboard
shortcut.
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Saving a Presentation
• To save the changes you have made to the
presentation, use the Ctrl+S keyboard shortcut
or click on the Microsoft Office button (top-
left of the screen), and then select the Save
command.
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Closing a Presentation
• To close the presentation
click on the Microsoft
Office button (top-left of
your screen) and then
click on the Close
command.
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Closing PowerPoint
• To close the PowerPoint program, click on the
Close icon (top-right) of your screen.
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Opening Multiple Presentations
• You can open more than one PowerPoint
presentation at a time.
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Switching Between Multiple Presentations
• The different presentations will each be
represented by a button in the Windows
Taskbar across the bottom of your screen.
Clicking on a button displays the presentationrepresented by that button.
– TIP: Pressing Alt+Tab allows you to switch
between open presentations that are running.
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
CREATING A PRESENTATION
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Creating a New Presentation
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Inserting a New Slide
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Undo and Repeat
• When creating or editing a PowerPoint
presentation always remember that if you
make a mistake, in most cases you can click on
the Undo icon and undo the mistake.
– You cannot undo a mistake after you have saved
and closed a file.
– TIP: As well as Undo there is a Repeat icon torepeat the last action for you.
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Saving a Presentation
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Saving a Presentation
Using a Different Name• Sometimes you may like to have different
versions of a presentation saved on disk.
–
To save the presentation using a different filename, click on the Office Button (top-left or your
screen) and from the options displayed click on
the Save As button.
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
MANIPULATING SLIDES
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Inserting Slides
With a Particular Slide Layout
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Modifying the Slide Layout
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Changing the Background Colour on
the Active Slide
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Changing Background Colour
on all the Slides
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
THEMES
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Applying a Theme
to a Presentation
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Text Boxes (Placeholders)
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
What are Text Boxes (Placeholders)?
• Placeholders determine where the text will be
displayed on the slide.
– You can move or resize any placeholder within a
presentation.
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Resizing a Text Box (Placeholder)
• Drag and drop a text box handle to resize the
text box
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Moving a Text Box (Placeholder) – Click on the placeholder containing your
name. Move the mouse pointer over the
dotted line representing the placeholder (not
over a handle). – The shape of the mouse pointer will change.
Press the mouse button and while keeping the
button pressed move the mouse pointer up
the screen. When you release the mousebutton the name placeholder will be displayed
higher up on your slide.
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
TEXT EDITING AND
FORMATTING
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
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SELECTING, COPYING MOVING,
RESIZING AND DELETING TEXT
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Selecting Text – To select a word on the slide double click on that
word.
– To select a number of words within a paragraph,
click before the first word that you wish to selectand hold the Shift key down. While keeping the
Shift key pressed click just after the last word that
you wish to select. Release the Shift key and the
text will remain selected, as illustrated.
– To select an entire paragraph, triple click within
that paragraph
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Moving Text Within a Slide
• Use Cut and Paste techniques
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Moving Text Between Slides
• Make sure that you know how to move text
between slides within a presentation and
also between presentations
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Copying Text Within a Slide
• Use Copy and Paste techniques.
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Copying Text Between Slides
• Make sure that you know how to copy text
between slides within a presentation and
also between presentations
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SEARCHING YOUR
PRESENTATION
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Using Find
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Using Replace
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FONT FORMATTING
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Font Formatting Options
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Changing the Font Type
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Changing Font Size
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Increasing or Decreasing Font Size
• Use the Increase Font Size and the Decrease
Font Size icons.
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Bold, Italic or Underline Formatting
• You can use keyboard shortcuts to format text
as bold, italic or underlined.
Bold Ctrl+BItalic Ctrl+I
Underlined Ctrl+U
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Strikethrough Effects
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Shadow Effects
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Character Spacing
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Changing Case
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Font Colour
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Clearing All Text Formatting
• Select a paragraph of text that you have
previously formatted. Click on the Clear All
Formatting icon and the formatting will be
removed.
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PARAGRAPH FORMATTING
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Text Alignment
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Columns
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Modifying Bullet Point Formatting
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Using Numbering Instead
of Bullet Points
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Changing the List Level
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Line Spacing
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PowerPoint Notes
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Text Direction
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Text Alignment Within a Text Box
(Placeholder)
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Text Autofit
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ILLUSTRATIONS
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SELECTING, COPYING MOVING,
RESIZING AND DELETING
ILLUSTRATIONS
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Selecting an illustration
• Click on an illustration to select it. Use the Ctrl
key to select multiple illustrations
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Deleting an illustration
• Select an illustration and then press the Del
key
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Stretching an illustration – Select the illustration. Move the
mouse pointer to one of the four
handles at the centre of each
border. Press the mouse button
and keep it depressed.
– If you selected a handle on one of
the vertical borders move the
mouse left or right to stretch theillustration.
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Copying illustrations Between
Presentations• Use Copy and Paste techniques.
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Moving illustrations Between
Presentations• Use Cut and Paste techniques.
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Inserting Illustrations
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Inserting Clip Art
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Inserting Shapes
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Inserting Text Into a Shape
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Inserting Circles or Squares
• To insert a perfect circle keep the Shift keypressed while dragging across the screen to
insert the shape.
• The same trick applies to creating a perfectsquare shape rather than a rectangle.
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Inserting SmartArt
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Inserting Charts
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FORMATTING SHAPES
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Formatting the Shape
Background Fill Colour Style
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Formatting the Shape
Line Weight and Style
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Formatting the Shape Line Colour
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Modifying Arrow Line Shapes and Size
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Rotating or Flipping an illustration
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Layering illustrations
to the Front or Back
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Aligning graphics relative to each
other or relative to the slide• When aligning graphics you can align them
relative to the slide or relative to each other.
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FORMATTING CHARTS
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Changing the Chart Type
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Changing the Column, Bar, Line or Pie
Slice Colours in the Chart
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ORGANISATION CHARTS
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
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What is an Organisation Chart?
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Creating an Organisation Chart
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Adding Labels
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Adding a Co-worker
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
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Adding a Subordinates
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
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Adding a Manager
R i It F
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
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Removing an Item From an
Organisation Chart• Click on the item you wish to remove and
press the Del key
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MOVING, COPYING AND
DELETING SLIDES
M i Slid Withi P t
ti
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Moving Slides Within a Presentation
or Between Presentations• Drag and drop to move
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
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Deleting Slides
• Select a slide and press the Del key.
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
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Copying Slides Between Presentations
• Use Copy and Paste techniques.
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
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Moving Slides Between Presentations
• Use Cut and Paste techniques.
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SLIDE SHOWS
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
10, Amabile Sisner Street, Fgura FGR1451. Tel: 21805814 / 23977000 Fax: 21667246
Running a Slide Show
• To advance to the next slide using thekeyboard press the Down arrow key, the Enter
key or the Spacebar key. To go back to the
previous slide press the Up Arrow key.
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
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Slide Show Transition Effects
ff
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
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Slide Show Animation Effects
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
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PRINTING AND PROOFING
ll h ki
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
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Spell Checking
• The keyboard shortcut to run the spell checkeris F7.
Using Portrait or Landscape
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
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Using Portrait or Landscape
Slide Orientation
S l i Y O F
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
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Selecting Your Output Format
Visually Inspect Slides
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Visually Inspect Slides
Before Printing• You should carefully review each slide within a
presentation prior to printing or saving the
final version of the presentation. – You can review the slides in Slide Show view so
that you can concentrate on the slide show
content and not get distracted with the parts of
the PowerPoint screen.
P i i P i
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
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Printing a Presentation
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Holistic Institute of Technologies Email – [email protected] Website – www.holistic.edu.mt
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CUSTOMISING POWERPOINT
M dif i P P i t ti
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Modifying PowerPoint options