Module 4 (NLNZ) Attributes of persons, families, corporate bodies (RDA Section 3)

Module 4 (NLNZ)

Attributes of persons, families, corporate bodies (RDA Section 3)

• This presentation is taken from resources created by the National Library of Australia (in cooperation with ACOC) for their Resource Description and Access Train the Trainer workshops held in 2012

• NLNZ has added some additional information• NLNZ has added some of their policy decisions • Exercises have been changed to fit NLNZ’s

training needs

Section 3Learning Outcomes

• Identify data elements recorded in name authority records

• Construct access points for persons, families and corporate bodies

Section 3Overview

Covers• Recording attributes (in authority record)• Constructing access points• Variant access pointsDoes NOT cover• Choosing access points

– See Section 6: Relationships to persons, families and corporate bodies.

Section 3Overview (Cont.)

• NEW entity for Family• Identifiers

– URIs persons, families and corporate bodies– Core element– No existing international system as yet

Section 3Overview (Cont.)

Chapter 8: General guidelines

Section 3

Section 3, Chapter 88.3 Core elements

Recording attributes– Core– Core if needed to distinguish between similar

names

Constructing access points• “Core” elements do not apply• “Preferred name” + selected elements if

needed

Section 3, Chapter 8 8.4 Language and

scriptPreferred Name• Language that appears in the source• Alternative to transliterate

Other elements• Check each rule for differences• Generally, language of agency

Section 3, Chapter 8 8.5 General guidelines• Capitalisation

• Numbers expressed as numerals or words• Diacritics• Hyphens• Initials and acronyms• Abbreviations

Section 3, Chapter 8 Other guidelines

• 8.6-8.7 Access points– Summary of detailed instructions in each chapter– “Constructing access points” =

• Authorised access point• Variant access points

• 8.8-8.9 Scope and date of usage– Scope notes

• 8.11 Undifferentiated name indicator– MARC 008/32

Chapter 9: Identifying Persons

Section 3

Section 3, Chapter 8 and 9

Scope of “person”• RDA 8.1.2

– “An individual or an identity established by an individual (either alone or in collaboration with one or more other individuals)”

• RDA 9.0– fictitious entities

• Miss Piggy, Snoopy, Dr. Who, etc.

– real non-human entities (NLNZ)• Socks, 1989-2009

LC RDA: NASIG 2011 - Module 4 13


Section 3, Chapter 9 Examples of

expanded scope

100 0# $a Miss Piggy.245 10 $a Miss Piggy’s guide to life / $c

by Miss Piggy as told to Henry Beard.700 1# $a Beard, Henry.

100 1# $a Queen, Ellery.245 10 $a The glass village / $cby Ellery Queen [identity created by Frederic Dannay and his cousin Manfred B. Lee]

100 1# $a Ling Yeow, Poh.245 10 $a Poh’s kitchen / $c Poh Ling Yeow.

Section 3, Chapter 99.2-9.18 Attributes

• The usual suspects– Name, title, fuller form, dates, profession or

occupation, biographical information.

• Other information associated with names– Gender, affiliation, country, address, language,

field of activity.

• Core attributes/elements– Name, Dates, Title, Other designation, Identifier.

Section 3, Chapter 99.2 Preferred name

• Establish all entities associated with a person• Words or numerals indicating relationship e.g.

Sr., Jr., IV– Saur, Karl-Otto, Jr.– Hatfield, Frederick C., II

• Terms of address such as Dr., Mr, Mrs.– Read, Miss

Section 3, Chapter 99.3 Dates

046 ## $f1836 $g1865100 1# $a Beeton, $c Mrs

046 ## $g1829100 1# $a Macready, William, $d died 1829.

Section 3, Chapter 99.3 Fuller form

378 ## $q Anthony Hugh Dean 100 1# $a Brown, A. H. D.

378 ## $q Alexander William100 1# $a Smith, A. W. $q (Alexander William)

Section 3, Chapter 99.7-9.18

New elements for persons• Gender• Place of birth/death, country associated with

person, place of residence, address• Affiliation• Language of the person• Field of activity• Profession/Occupation

Section 3, Chapter 9 9.19 Authorized

access points• RDA 9.19.1.1: how to put together the

elements to construct an authorized access point [with links back to specific elements]

– Preferred name is the basis– Additions to the name as instructed under

9.19.1.2–9.19.1.7, in that order, as applicable


Section 3, Chapter 9 Additions to the preferred name

• 9.19.1.2: title or other designation associated with the person (required)

• 9.19.1.3: date of birth and/or death * ^ ^• 9.19.1.4: fuller form of name * ^ *• 9.19.1.5: period of activity of person * ^ *• 9.19.1.6: profession or occupation * *


*= if needed to distinguish; ^ = option to add even if not needed*= NLNZ to add if needed; ^ = NLNZ to add even if not needed

Section 3, Chapter 9 NLNZ policy - 1

• As the National Library of New Zealand contributes authority records to the LC/NACO authority file, we are required to follow PCC policy

• Continue to use existing authority records • Fuller form of the name will only be included

in the access point if required to distinguish that person from another


Section 3, Chapter 9 NLNZ policy - 2

• Add date of birth and/or death even if not needed to distinguish between access points

• For dates of birth, use a hyphen after the date• e.g. 1971- not born 1789

• For dates of death, use a hyphen before the date of death

• e.g. -1986 not died 1986

• Use the term “active” not “flourished”


Section 3, Chapter 9Exercise

Chapter 10: Identifying families

Section 3

Section 3, Chapter 10Scope of “family”

• Definition (RDA 8.1.2) = “two or more persons related by birth, marriage, adoption, civil union, or similar legal status, or who otherwise present themselves as a family”

Not in AACR2


Section 3, Chapter 10

Role of “family”• Now considered creators, contributors, etc.

– Important for archives, museums, and special collections

– Also possible for general library materials: genealogy newsletters, family reunion publications, etc.



Attributes• Core attributes

– Name, Type, Date, Identifier

• Other attributes– Place, prominent member, hereditary title, family

history

• MARC fields– 376 – family information– Also 370, 665, 678

Section 3, Chapter 10 Name of family

Families as authors vs. subject headings• Ch. 10 applies to distinctive family entities

acting as creator/contributor, etc.• When used as a subject, continue the current

subject cataloging policy for general family name groupings (See H430 and H1631)

Adapted from LC RDA: NASIG 2011 - Module 4 35


10.3 Type of family• Scope = categorization or generic descriptor

for the type of family”– Not a controlled vocabulary – cataloger’s choice– “Family,” “Clan,” “Royal house,” “Dynasty,” etc.

• MARC X00: added in parentheses to the preferred name


100 3# $a Ptolemaic (Dynasty)

Section 3, Chapter 10 10.4 Date

DEFINITION“a significant date associated with the family”Eg.

– The period during which a royal house ruled– The period during which a dynasty was in

ascendance

• MARC 376 $s and $t100 3# $a Ptolemaic (Dynasty)376 ## $a Dynasty $s 305 B.C. $t 30 B.C.


10.5 PlaceDEFINITION

“a place where a family resides or has resided or has some connection”

• Authorised form as per Chapter 16• MARC 370

100 3# $a Ptolemaic (Dynasty)370 ## $e Egypt376 ## $a Dynasty $s 305 B.C. $t 30 B.C.


10.6 – 10.8 Other elements– Prominent member

– Family history

100 3# $a Ptolemaic (Dynasty)370 ## $e Egypt376 ## $a Dynasty $s 305 B.C. $t 30 B.C.500 1# $w r $i Family member: $a Cleopatra,$c Queen of

Egypt,$d died 30 B.C.678 ## $a The Ptolemaic dynasty was the royal family

which ruled the Ptolemaic Empire in Egypt during the Hellenistic period. They were the last dynasty of ancient Egypt...

Section 3, Chapter 1010.10.2 Variant

names– For THAT family only– Hereditary titles

100 3# $a Ptolemaic (Dynasty)400 3# $a Lagids (Dynasty)370 ## $e Egypt376 ## $a Dynasty $s 305 B.C. $t 30 B.C.500 1# $w r $i Family member: $a Cleopatra,$c Queen of

Egypt, $d died 30 B.C.678 ## $a The Ptolemaic dynasty was the royal family

wich ruled the Ptolemaic Empire in Egypt during the Hellenistic period. They were the last dynasty of ancient Egypt...

Section 3, Chapter 10Additions to the preferred name

• 10.10.1.2: type of family• 10.10.1.3: date associated with the

family • 10.10.1.4: place associated with the• family * ^• 10.10.1.5: prominent member of the• family * ^


* = if need to distinguish; ^ = option to add even if not needed

Section 3, Chapter 10MARC examples

• 100 3# $a Kennedy (Family :$c Washington, D.C., $d 1947-2001)

• 100 3# $a Murdoch (Family :$g Murdoch, Rupert, 1931-)

• 100 3# $a Tudor (Royal, $d 1485-1603)

Chapter 11: Identifying corporate bodies

Section 3

Section 3, Chapter 11Scope of

“corporate body”• Definition (RDA 8.1.2, Glossary) = “an

organization or group of persons and/or organizations that is identified by a particular name and that acts, or may act, as a unit”

• Scope (11.0) = includes ad hoc events (such as athletic contests, exhibitions, expeditions, fairs, & festivals) and vessels (e.g., ships & spacecraft)


Section 3, Chapter 11Attributes

• The usual suspects– Name, place, dates, number of conference, etc.

• Other information associated with names– address, language, field of activity.

• Core attributes/elements– Name, Dates, location and number of conference,

Identifier.

Section 3, Chapter 1111.2.2 Preferred

name

• Mostly the same as AACR2• More detail• Lots of examples

46

Section 3, Chapter 1111.2.2 Preferred

nameA few things to note:• Not abbreviating “Department” (Appendix B.2)• Language used – removal of English bias

(11.2.2.5.2)• Include frequency in conference name

(11.2.2.1)• Variant spellings: choose the form found in the

first resource received (RDA 11.2.2.5.1)

47

Section 3, Chapter 1111.3 Place

• Two categories: – Location of conference, etc. (CORE)– Location of headquarters (if needed to distinguish)

• Form of place:– Preferred form of name (as prescribed in Chapter

16)– Can abbreviate name of certain countries, states,

etc., as instructed in Appendix B


Section 3, Chapter 1111.4 Date

Scope• Date a conference was held

• Year(s) in which a corporate body was established and/or terminated

!Both core elements!


MARC• Conference date – 111 $d and 046 if desired

046 $s 2012111 2# $a San Diego Comic-Con $d (2012)

• Year(s) of establishment/termination – 046 of authority record and 110 $a or $b if needed.

046 $s 1960 $t 1970110 2# $a Beatles


Examples:046 ## $s1892$t1894110 2# $aScientific Society of San Antonio (1892-1894)

046 ## $k1995111 2# $aInternational Conference on Georgian Psalmody$d(1995)

046 ## $s1919$t1920110 1# $aGermany.$bNationalversammlung (1919-1920)

Section 3, Chapter 11Other elements

• AACR2 “additions” now elements– Associated institution

• MARC notes– Corporate history– Address

• New elements from FRAD– Field of activity– Language of corporate body

Names not conveying idea of body:• Part of “Other designation associated with the

corporate body” -- RDA 11.7• Cataloguer judgment on choice of term

(generally in English in the U.S.)• Remember: if subordinate body, establish

subordinately to higher body


110 2# $a Gingerbread (Organisation)

Section 3, Chapter 1111.7 Preferred

name

Section 3, Chapter 11Additions to the preferred name

• 11.13.1.2: if name not conveying “body”• 11.13.1.3: place associated with the body * ^ * ^• 11.13.1.4: associated institution * ^ * ^• 11.13.1.5: date associated with the body * ^ * ^• 11.13.1.6: type of jurisdiction * *• 11.13.1.7: other designation * ^ * ^• 11.13.1.8: number, date, & location of conference

LC RDA: NASIG 2011 - Module 454

* = if need to distinguish; ^ = option to add even if not needed* = NLNZ to add if needed; ^ = NLNZ to add even if not needed

Section 3, Chapter 11Examples

110 2# $a World Cup (Cricket)

110 2# $a World Cup (Soccer)

111 2# $a VALA National Conference on Library Automation $n(16th :$d 2012 : $c Melbourne, Vic.)

111 2# $a Burke and Wills Expedition $d (1860-1861)

110 1# $a Queensland. $b Department of Natural Resources, Mines, and Energy

Section 3, Chapter 11Exercise

Section 3Summary

• Structure of section three of RDA• Recording attributes of persons, families and

corporate bodies• Constructing access points for persons,

families and corporate bodies

Module 4 (NLNZ) Attributes of persons, families, corporate bodies (RDA Section 3)

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