SettINg Up a CABRecruiting Site CAB Members—Where to

Recruit •  Most PHACS site staff and CAB members recruit directly at

the site:• Using flyers/posters• During study visits• From other CABs/community organizations at the study

site.

• Recruitment may occur at:• Schools;• Places of worship; and• Public health events.

SettINg Up a CABCAB Involvement in

Recruitment• Some CAB members invite

parents/caregivers they know from other community groups or clinic visits.

• CAB Members may recruit new members from:• Similar community groups;• Their family and friends;• Clinics; and/or• Local public health events.

“Being a part of the CAB[helps me] to understand the needs of the parents and goings on in the community in which they live.”

-CAB Liaison 

SettINg Up a CAB Barriers to

Recruitment • Language;• Stigma;• Attitudes;• HIV disclosure;• Average age;• Conflicting schedules;• Availability of childcare; and• Transportation

SettINg Up a CABMany sites have found ways to overcome barriers such

as:

Language• Interpreter for CAB meetings; and• Translate CAB meeting minutes/materials.

Stigma, Attitudes, and HIV Disclosure• Confidential space;• Site staff to help run meetings; and• Confidentiality contracts.

SettINg Up a CABAverage Age

• Recruit young people; and• Set up summer camps and afterschool groups for

young adults..

Conflicting schedules• Schedule meetings in the evenings;• Providing teleconferencing options; and• Schedule meetings around a meal.

SettINg Up a CABAvailability of Childcare

• Set up child-friendly areas at meetings; and• Ask for site staff or CAB members to volunteer to

supervise childcare during meetings.

Transportation• Bus passes;• Free parking; and or• Gas money.

SettINg Up a CAB

Mission Statement• Why do we exist?• Consider your goals for the CAB• What do we want to accomplish?• What do we want to do or learn?

Example: The mission of the PHACS CAB is to serve as a connection between

researchers and community members in order to improve and optimize clinical

research studies for children/families who are participants, and who are most

affected by the re-search.

SettINg Up a CAB

Retention• Keep in touch• Get involved• Show appreciation• Incentivize

Keep in Touch• Buddy system; ask CAB members to keep track of one another.• Reminders during clinic visits• Flyers

How do we keep our CAB members?

SettINg Up a CABGet Involved

• Appoint study CAB representatives• Define roles and responsibilities • Appoint CAB Leadership

Show Appreciation• Celebrate!• Personal connections• Accomplishment recognition

SettINg Up a CABIncecntivze

• Learning opportunities• Professional workshops• Resume building

Keep in mind that incentives or “perks”

are not just about money. Later in the

presentation we’ll present different types

of incentives; some involving money and

some that can be produced without

money.

SettINg Up a CAB

Funding• Different groups may be responsible for

funding.• Be mindful of state and institutional rules

and regulations about funding.• Some materials for CAB activities may be

donated.• Talk to the site Principal Investigator about

funding specifics.

SettINg Up a CABSites may be able to use CAB funds for the

following:• Food/drinks at CAB meetings• Materials for CAB meetings• Classes and workshops• Resources• Raffle prizes• Incentives• Childcare and childcare materials• Transportation reimbursement

Some sites have looked for additional support through fundraising to help pay for extra activities. There are many ways to fundraise!

• Holiday activities like gift wrapping for donations, or handmade holiday cards

• Letters to local business• Support ribbons• Bake sales

In some cases, fundraising can be used to support outside needs in the greater community.

SettINg Up a CAB

Important Tip: Hold the bake sale on a pay day!

Incentives

SettINg Up a CAB

• Food/drink• Transportation• Prizes• Money and gift cards• Access to educational

resources• Internet

access/telephone access

• Networking with site

staff and other CAB members

• Guest speakers• Parties• Leadership and

professional opportunities

• Workshops• Emotional support

SettINg Up a CAB

Food/Drink• Full meals• Snacks• Gift cards for local restaurants

Tips• Plan food/drink options based on the time of the

meeting• If CAB member availability is an issue, consider

planning meetings around a meal

SettINg Up a CAB

Transportation• Free parking/parking vouchers• Mileage reimbursement• Prepaid subway/metro cards• Carpools• Taxi vouchers• Bus tokens• Cash for transportation reimbursement

SettINg Up a CAB

Prizes• Prizes are good alternatives if your site has

restrictions about money incentives.• Local businesses may donate prizes.

Money and Gift Cards• Available of monetary compensation varies

by site• Sites that do not allow monetary

compensation may allow gift card options

SettINg Up a CAB

Networking, Access, and Guest Speakers• Meet caregivers and site staff• Availability of health education resources• Educational guest speakers

Parties• Holidays• Birthdays• Check with site staff for funding options

SettINg Up a CAB

Leadership, Professional Opportunities, and Workshops• CAB Leadership positions• Employment opportunities• Professional conferences• Educational Workshops

Emotional Support• Support groups• Support resource sharing opportunities