MOD Form 2 Stock Accounting Record. MOD Form 2 Purpose: –Used to account for stock and collect...
-
Upload
damian-paul -
Category
Documents
-
view
214 -
download
2
Transcript of MOD Form 2 Stock Accounting Record. MOD Form 2 Purpose: –Used to account for stock and collect...
MOD Form 2Stock Accounting Record
MOD Form 2
• Purpose:– Used to account for stock and collect demand data. It
records increases and decreases to stocks on hand, assists in predicting necessary stock levels to satisfy demands, establishes the balance on hand, records stock identification data for purposes of accountability, issue, and ordering.
• Importance:– Allows supporting units to control their inventories,
and provides accountability of the inventory. It records demand data, so that Authorized Stockage Levels can be established or adjusted to meet demand.
Authorized Quantity (Block 1)Enter in pencil the authorized
quantity approved for theAuthorized Stockage List.
ExampleA warehouse is authorized to have
2500 Boxes of Surgical Exam Gloves on hand to sustain stock levels.
Authorization and Date (Block 2)
Enter in pencil the approving authority & the date of the Authorized Stockage List or
appropriate change approval.
Location (Block 3)Enter the physical location of stock on hand in compliance
with accepted warehouse organization standards and
schemes.Example
(Example of Depot 1 location) BDA014
Aisle:B / Row:D / Level:A / Bin:014
Unit Identification (Block 4)Enter the applicable
Corps/Brigade/Battalion/Companyand MOD DAC for the unit that
maintains/accounts for the stocks on hand.Example
W90CL8 National Depot
Unit of Issue (Block 5) Enter the identification of
the issue size; such as each, package, dozen,
box, pair, etc. Example
BX of gloves
Repairable (Block 6)Enter yes or no if this item
should be returned for repair or final categorization by a supporting unit before
disposition.Example
No: Gloves are not repairable
Item Name / Item Description (Block 7)
Enter the name of the item or description of the item that can be used to identify the
materiel requested. Example Gloves, Surgical, Size 8.5
Part Number (Block 8)Enter the part number or Afghan National Army Stock Number – if
applicable
Month of Year (Block 9)
Enter the solar month of the year.Example
Meezan (September)
Requests during the Month (Block 10)
Enter the total number of request/demands received
during the month.Example
800
Date Entry Made (Block 11)Enter the solar Chronological date the entry is being made
to the Form 2.Example
6200
Document Number Solar Chronological Date: (Block
12)Enter the Solar Chronological date of the request received. This will come from block 1 on the MoD Form 14.
Example6199
Document NumberUnit Identification (Block 13)
Enter the Ministry of Defense Depot Address Code (MoDDAC) for the unit requesting materials. This will come from block 3 on the MoD
Form 14.ExampleW94HO4
Document Number Serial Number (Block 14)
Enter the serial number of the units’ request. This will come from block 5 on the MoD Form
14.Example
0001
Form Number (Block 15)Enter the form number of
the units request.Example
14 for MoD Form 14
Supported and Supporting Units (Block 16)
Enter the supported unit and the supporting unit’s MODDAC. This will come from block 4 and 3 on
the MoD Form 14.
Quantity Requested (Block 17)
Enter the quantity requested by the supported unit. This will come
from block 9 on the MoD Form 14.
Example500
Quantity Receive/Entrance (Block 18)
Enter the quantity received / Entrance into the depot stock. This is an increase in depot stock balance
from a supporting unit Form 9 or Form 14 Turn-In by a supported unit.
Example300
Quantity Issued/Exit (Block 19)
Enter the quantity issued to the supported / requesting unit, this is a decrease to depot stocks balance from
Form 9. Example
200
Quantity Due In to Depot (Block 20)Enter the quantity that has been requested from a supporting depot. (Subtract the quantity issued from the quantity requested to get the
due in quantity needed into Depot, then add that quantity to the pervious due in quantity )
Example(requested) 500 – (issued) 200= 300 (Due in)
300 + (Pervious due in quantity) 0 = 300
Quantity Due Out from Depot (Block 21)Enter the quantity that is owed to supported units. (Subtract the quantity issued from the quantity requested to get the quantity that is owed to the supported unit, then add that
quantity to the pervious due out quantity)Example
(requested) 500 – (issued) 200= 300 (Due out)300 + (Pervious due out quantity) 0 = 300
Quantity by Category (Blocks 24-28)
Enter the number for eachcategory. Receipts and Issues must
accurately adjust the correct category.
1 = New Materiel 2 = Like New Materiel
3 = Serviceable / Needs Repair
4 = Unserviceable / Reparable 5 = Unserviceable / Not
ReparableIf 200 (new materiel) is issued, then
subtract that quantity from the pervious total in block 24 and
annotate the new balance.
Balance of Categories (Block 23)
Enter the total quantity for stocks in categories 1,2, 3, 4,
and 5. Remember only Serviceable materiel can be issued and category must be designated on the Form 9.
ExampleAdd blocks 24-28 and enter
the total in block 23.
Current On Hand Balance (Block 22)
Enter the total amount of stock (by category) in the depot. Only serviceable
stock in the depot are available for issue and are counted.
ExampleZero (0) Boxes of Gloves on hand
Repairable Balance Owed Support Depot (Block 29)
Enter the balances of blocks 30-38 of category 1-5 reparable items that the unit
is required to return to the depot (MoD ANA Form 9) for repair or further
categorization or evacuation to another supporting depot or workshop.
Individual Supported Unit Repairable Balance Owed to Supporting Depot
(Blocks 30-38)Enter the individual amount owed by
supported Kandaks. Add or subtract this transaction to or from any previous
balance.
Balance Brought Forward (Block 39)
Enter the balance from block 40 from the previous Form 2.
ExampleWhen starting a new
page.
Balance Carried Forward (Block 40)
Enter the balance and this amount will forward/posted
on the new Form 2. Example
When the page is full.
• Form 2 is used to account for stock and collect demand data. The stock record is the core of the stock control system.
• It is an accountable record and cannot be destroyed without written instructions by either the General Staff or the MoD Staff responsible for validation and certification of accountable records.
Important Notes
• Use the table to mark the stock card along the margin
Stock on Hand Mark or Flag
“0” Balance of Stock on Hand for Issue or Due-Outs Exist
Red
Stock on Hand below Reorder Point
Yellow/Amber/Orange
Stock on hand above ROP and not above authorized stockage level
Green
Stock on Hand greater than that Authorized
Blue
Important Notes
Questions?