Mobile TechnologyMobile Technologyforfor

Real Property AssessmentReal Property Assessment

Tax Assessor’s OfficeTax Assessor’s OfficeDavie County, North CarolinaDavie County, North Carolina

Program GoalsProgram Goals Improve field appraisers accuracyImprove field appraisers accuracy Manage the field review process for the Manage the field review process for the

upcoming 2013 revaluationupcoming 2013 revaluation Provide data in a mobile environmentProvide data in a mobile environment Manage building photos– update as Manage building photos– update as

neededneeded Paperless field reviewing/editing Paperless field reviewing/editing

environment environment

Print all property cards for a neighborhoodPrint all property cards for a neighborhood Routing the cardsRouting the cards Print large maps for each neighborhoodPrint large maps for each neighborhood Take materials into the field to review Take materials into the field to review

parcels, make notes and sketches on the parcels, make notes and sketches on the printed property cardsprinted property cards

Take photos of housesTake photos of houses Enter data and store new photos in a Enter data and store new photos in a

shared locationshared location

Old processOld process

Edit file created by supervisorEdit file created by supervisor Appraiser imports edit file in tablet PCAppraiser imports edit file in tablet PC Review parcels highlighted on mapReview parcels highlighted on map Appraiser completes field work (reviews Appraiser completes field work (reviews

parcels / captures or updates photos)parcels / captures or updates photos) Appraiser synchronizes photos and field Appraiser synchronizes photos and field

editsedits Supervisor reviews field edits and creates Supervisor reviews field edits and creates

report of changesreport of changes Changes entered into CAMA systemChanges entered into CAMA system

New processNew process

FeaturesFeatures Aerial photos and other GIS data (streets, Aerial photos and other GIS data (streets,

addresses, topography, flood zones, etc…) addresses, topography, flood zones, etc…) available in the fieldavailable in the field

Parcel data available with current Parcel data available with current ownership and appraisal data ownership and appraisal data (electronically – no paper needed).(electronically – no paper needed).

GIS tools assist with capturing new GIS tools assist with capturing new buildings and property improvements buildings and property improvements while the appraiser is in the field.while the appraiser is in the field.

Individual photos are linked to the parcel Individual photos are linked to the parcel or building. or building.

GPS enabled for real time navigation.GPS enabled for real time navigation. GIS data linked with data exported from GIS data linked with data exported from

the CAMA system.the CAMA system.

Building, land and outbuilding/extra Building, land and outbuilding/extra features elements updated in the field. features elements updated in the field.

FeaturesFeatures

Original system linked property cards with Original system linked property cards with the field application. Property cards were the field application. Property cards were annotated in the field and printed in the annotated in the field and printed in the office. Once printed, the cards were used office. Once printed, the cards were used to update the legacy CAMA system.to update the legacy CAMA system.

Updated system allows user to edit data Updated system allows user to edit data fields for each record.fields for each record.

FeaturesFeatures

Photo viewer included with the application– no programming required…Photo viewer included with the application– no programming required… Any network user can access building photosAny network user can access building photos

FeaturesFeatures

ApplicationApplicationOverviewOverview

Reval SupervisorReval SupervisorField Data ApplicationField Data Application

Supervisor can control which fields are reviewedSupervisor can control which fields are reviewed

CAMA data available for parcel, land, building and CAMA data available for parcel, land, building and obxfobxf

Review parcels can be selected by neighborhood, Review parcels can be selected by neighborhood, parcel range, etc…parcel range, etc…

Supervisor can manage field review files, see history, print Supervisor can manage field review files, see history, print reports, view status, etc…reports, view status, etc…

Once field edits are returned, production report Once field edits are returned, production report will show changes to be entered into CAMAwill show changes to be entered into CAMA

Appraisal StaffAppraisal StaffField Edit ApplicationField Edit Application

The file menu allows The file menu allows the user to load new the user to load new edit datasets, manage edit datasets, manage GIS data, and GIS data, and synchronize edits when synchronize edits when completed.completed.

Appraiser selects data Appraiser selects data to editto edit

The view menu allows The view menu allows the user to change the the user to change the way parcels are drawn way parcels are drawn and highlighted on the and highlighted on the map view. The user can map view. The user can also run summary reports also run summary reports such as parcel detail and such as parcel detail and production totals.production totals.

The GPS menu controls The GPS menu controls the program’s connection the program’s connection to the GPS device. The to the GPS device. The user can change the map user can change the map orientation to the GPS orientation to the GPS heading to give a more heading to give a more accurate view as they accurate view as they drive along the street.drive along the street.

GPS provides navigation and assists with vacant GPS provides navigation and assists with vacant properties.properties.

The map view can be rotated to match the user’s The map view can be rotated to match the user’s current heading. This puts the right side of the current heading. This puts the right side of the map on the right side of the vehicle.map on the right side of the vehicle.

Program options control Program options control many of the work flow many of the work flow enhancements such as: enhancements such as: which fields are displayed which fields are displayed when a parcel is selected, when a parcel is selected, when a parcel is marked when a parcel is marked complete, and whether complete, and whether map tips are displayed for map tips are displayed for a selected parcel.a selected parcel.

The menu bar is designed for a step-by-step The menu bar is designed for a step-by-step workflow.workflow.

Map navigation is done through the menu bar. Map navigation is done through the menu bar. The user can also toggle aerial photos on and off. The user can also toggle aerial photos on and off. To improve performance, the program loads only To improve performance, the program loads only the aerial images defined by the current map the aerial images defined by the current map extent.extent.

A typical workflow includes picking a parcel, A typical workflow includes picking a parcel, taking the house photo, making edits, and taking the house photo, making edits, and marking the parcel as complete.marking the parcel as complete.

This is a sample of the window This is a sample of the window control and map legend. Any control and map legend. Any shapefile format GIS layer can be shapefile format GIS layer can be added to the map view.added to the map view.

Parcels can either be selected from Parcels can either be selected from the Map tab, or can be manually the Map tab, or can be manually typed-in from the Parcels tab.typed-in from the Parcels tab.

Once a parcel is located or Once a parcel is located or selected, the image can be viewed selected, the image can be viewed in the Images tab.in the Images tab.

Detail view of the map. Labels on the map can Detail view of the map. Labels on the map can include as much or as little text as needed.include as much or as little text as needed.

Map view showing a selected parcel (using the Map view showing a selected parcel (using the Pick button). Map tips display basic parcel data.Pick button). Map tips display basic parcel data.

Aerial photo of the same view (available with a Aerial photo of the same view (available with a simple button click).simple button click).

The Parcels tab shows basic data about The Parcels tab shows basic data about the selected record. The user can also the selected record. The user can also search any parcel by typing in the parcel search any parcel by typing in the parcel number and clicking Go.number and clicking Go.

Here, an image is found for the selected parcel. Here, an image is found for the selected parcel. The window displays all available images for the The window displays all available images for the selected parcel (if multiple images exist).selected parcel (if multiple images exist).

Original version of the program linked the Original version of the program linked the parcel to the property card.parcel to the property card.

Old process - Old process - property card annotationproperty card annotation

Old process - Old process - property card annotation.property card annotation. Appraiser Appraiser would annotate changes on the card which would have to would annotate changes on the card which would have to be printed in the office.be printed in the office.

New process – Edits made directly to the field New process – Edits made directly to the field data file.data file.

New process – Edits made directly to the field New process – Edits made directly to the field data file.data file.

In this example, In this example, foundation type can foundation type can be selected from 5 be selected from 5 different choices. different choices. These options are These options are selected from the selected from the appraiser’s edit appraiser’s edit worksheet.worksheet.

Any field can be Any field can be defined with defined with selectable values. selectable values. Group values can be Group values can be entered by the entered by the supervisor.supervisor.

Structural elements are imported from the CAMA Structural elements are imported from the CAMA system.system.

Reason codes help Reason codes help with productivity with productivity reports and edit reports and edit tracking. Codes are tracking. Codes are customizable.customizable.

The Photo button links the building or parcel to The Photo button links the building or parcel to the picture.the picture.

Images are synchronized Images are synchronized from the camera once the from the camera once the appraiser returns to the appraiser returns to the office.office.

The process is simple and verifies the information The process is simple and verifies the information as the photo is captured.as the photo is captured.

A location is entered where the photo was taken.A location is entered where the photo was taken.

Management and organization of Management and organization of building photos. Photo tracking is building photos. Photo tracking is automated.automated.

More data available to appraisers in More data available to appraisers in the field. Appraisers can also verify the field. Appraisers can also verify address information and accuracy of address information and accuracy of existing/historical photos. existing/historical photos.

BenefitsBenefits

Increase in productivity.Increase in productivity.

Workflow tracking (reason codes and Workflow tracking (reason codes and productivity reporting).productivity reporting).

Historical data and review reports.Historical data and review reports.

PAPERLESS system in the field.PAPERLESS system in the field.

BenefitsBenefits

Reasonable cost relative to:Reasonable cost relative to:• Increases in productivityIncreases in productivity• Reduction in the amount of supplies Reduction in the amount of supplies

used to print and copy maps and other used to print and copy maps and other paper documentspaper documents

• Large number of tools now available to Large number of tools now available to the appraiser in the field.the appraiser in the field.

BenefitsBenefits

Better information in the field = better Better information in the field = better values placed on real estatevalues placed on real estate

QUESTIONSQUESTIONS