Mitigating Counterfeit Issues Through GIDEP- Pumford Karpen

Mitigating Counterfeit IssuesThrough GIDEP

Bill Pumford & Bob KarpenGIDEP Operations [email protected]@cscnorco.com01 OCT 2009

mailto:[email protected]�


Agenda

• About GIDEP• Getting Started• Searching GIDEP for Reports on

Counterfeits• Submitting a Report on Counterfeits

About GIDEPMission

• Foster technical information sharing among Government agencies and Industry partners to:

• Increase systems’ safety, reliability, and readiness• Reduce systems’ development, production, and

ownership costs

4

IndustryAdvisory

Group

GIDEP Program Manager

DSPO

GIDEPOperations Center

Under Secretary of Defense(Acquisition, Technology

& Logistics)

GovernmentAdvisory

Group

Industry ParticipantRepresentatives

Government ParticipantRepresentatives

:

About GIDEPParticipants

GovernmentActivities

359

IndustryCompanies

1971

Government7%

Military9% Industry

84%

Total Users6922

About GIDEP

• Failure Experience

• Product Information

• Reliability• Engineering• Metrology

Information & Data

Statistics on Suspect Counterfeit Reporting

• Charts developed from data in Department of Commerce Survey and GIDEP database.– Historic trends in reporting– Distribution of reports by product type– Impact by Service

Number Counterfeit Reported Parts & Documents

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5

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15

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45

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2009

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Number of Documents Part per DocCumulative Number of Counterfeit Parts & Documents

Reported

0

20

40

60

80

100

120

140

160

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DOC Parts

ANN submitted w/o parts

Commerce Survey indicated more than 7,000 counterfeit incidents during 2008. About 10% per cent of the activities used GIDEP to report counterfeit problems.

Commerce Survey also indicated that less than 15% of Original Component Manufacturers (OCM) and Board Assemblers either checked a database for information or submitted data to a database when coming into possession of a counterfeit part.

Data shown does not reveal instances where a GIDEP notice alerted another user who subsequently found counterfeits as a result of the notice.

Presenter

Presentation Notes

Counterfeit reports generally involve small numbers of parts.

243

111414

14621

0 25 50 75 100 125 150

Number of NSNs

Helicopter Drive Components-1615Gas Turbines & Jet Engines-2840

Bearings-3110Centrifugals & Filters-4330

Hardware-5305Nuts & Washers-5310

Hardware-5340Semiconductors-5961

Microcircuits-5962 ADP Equipment-7025

Structural Shape, Iron & Steel-9520

Number of NSN by FSC ReportedFY 93 - 09

6722

11

14

21

17

1222

13

15

24

1

0 25 50 75

Number of Documents

MICROCIRCUITSWIRE

TOOLSSAFETY ENGINEERING

HARDWAREAMPLIFIERS

NATRANSISTORS

NUCLEAR TECHNOLOGYDELAY DEVICES

FASTENERSELECTRONIC

FILTERSVALVES

POWER DISTRIBUTIONPROTECTIVE

AIRCRAFTENGINES

CIRCUIT PROTECTIONBATTERIES

SEMICONDUCTORSCOMMUNICATIONS

Number of Documents by CategoryFY 93 - 09

Presenter

Presentation Notes

The upper right chart shows all the NSNs associated with counterfeit reports broken down by Federal Supply Class (FSC). Electronic components (5692/5961) have had the most visibility recently. The lower left chart shows a different way to categorize documents – not by part or NSN but by the content of the document itself. Again, microcircuits, semiconductors, and transistors comprise Electronics.

Non-Electronic NSN Dist. by Services

US Air Force, 21, 33%

US Navy, 35, 54%

US Army, 5, 8%

US MARINES, 3, 5%

Electronic NSN Dist. by Services

US Air Force, 98, 15%

US MARINES, 12, 2%

US Army, 24, 4%

US Navy, 521, 79%

NSNs Reported by GIDEP in Counterfeit Documents Broken Out by WSDC and Service

Presenter

Presentation Notes

The distribution of Weapon System Designator Codes (WSDCs) amongst the services provides an idea of the potential impact counterfeit product may have in DOD. Suspect Counterfeit notices are researched for national stock numbers (NSN). The NSNs are then cross-referenced for WSDC’s these charts.

0 4 8 12 16 20

Other 6 unique NSNs Effecting Weapon Platforms

BEARING,BALL,AIRFRAME 3110-01-037-6209

BEARING,BALL,AIRFRAME 3110-01-271-5982

FILTER ELEMENT,FLUID 4330-01-451-3134

SCREW,CAP,HEXAGON HEAD 5305-01-109-8015

NUT,SPRING LOADED 5310-00-331-9466

WASHER,LOCK 5310-01-105-2652

WASHER,LOCK 5310-01-126-4754

US AirForce US Navy US Army US MARINES

Breakout of Suspect Counterfeit NSNs (Non-Electronic) Impacted (by Service)

Presenter

Presentation Notes

Shows the breakout of the number of WSDCs against selected non-electronic NSNs. In the some parts of the community non-electronic refers to NSNs which do not have the 5962 (microcircuit) or 5961 (semiconductor) Federal Supply Class (FSC).

0 10 20 30 40 50 60 70 80 90 100

Other25 unique NSNs Effecting Weapon Platforms

TRANSISTOR 5961-01-188-6384

MICROCIRCUIT,LINEAR 5962-01-075-3772


MICROCIRCUIT,DIGITAL 5962-01-248-8632

MICROCIRCUIT,MEMORY 5962-01-262-9858
















US AirForce US Navy US Army US MARINES

Breakout of Suspect Counterfeit NSNs (Electronic) Impacted (by Service)

US Air Force (14) US Navy (337) US Army (6) US MARINES (1)

Presenter

Presentation Notes

Same basic layout as the previous chart only these NSNs have a 5962 or 5961 FSC. As you saw prviously, the majority of counterfeit product reported to GIDEP are electronic

Searching GIDEP Database

1. On the GIDEP Members home page, in the left window, select:

WWW Database└ Enter NOW

SEARCH TECHNIQUES

https://gidep-data.gidep.org/�

Application Selection2. On the GIDEP Data page, select

Search Selection3. To limit our query to select data types, we’ll select “Advance Search”.

Data Selection4. At the Data Search Menu you can search across different data types. For our purpose, select the “Suspect Counterfeit” radio button.

Field Selection

Computer Entry DateDocument NumberPart IdentifierNational Stock NumberNomenclatureType DesignatorCAGE CodeManufacturer NameKeywordsValue Added WordsCategoryDocument DesignatorTitleDocument DateParticipant Code

Field Choices

Presenter

Presentation Notes

This window lets us select the field that we want to search. Multiple fields can be selected by using the control key. The bold field names to the right are those likely used by DLA.

Example Search - CAGE• After selecting SUSPECT COUNTERFEIT and

ADVANCED (search), select CAGE as your search field.

• Enter 01295 (Texas Instruments) as the target.

• And Submit Query

Presenter

Presentation Notes

Now for the query involving the CAGE code.

Search Results - CAGE

Presenter

Presentation Notes

And its results.

Example Search – Supplier

Presenter

Presentation Notes

Since supplier information is not in the Manufacturer field, we use Keyword to search for reports with the supplier’s name in it.

Search Results - Supplier

To List Out Group of Documents

• Check boxes to left of desired documents

Select Listing Format

Presenter

Presentation Notes

You can customize the output report by selecting various options shown. For this demonstration we will use just the Standard Report format.

Resulting Summary Report

To Select Individual Document

• Double-click on hyper-linked Document Number

Submitting Reports

• Submit draft copies of the report along with the notification letter for comment to:– The company supplying the product (REQUIRED).– The company marked on the package (RECOMMENDED)

• A sample notification letter can be found in Chap 7 (Appendix C) of the GIDEP Operations Manual. As with current GIDEP policy, allow up to 15 working days for Alerts and Problem Advisories for the supplier to response.

• Include all correspondence with the manufacturer, supplier and other participants that may help to resolve the problem.

• NOTE! The analysis of the problem (non-conformance, defect, etc.) cited by impacted company or supplier does not have to agree with the originator’s technical review.

Suspect Counterfeit Reporting

• Due to the ongoing issues associated with suspect counterfeit documents, GIDEP recommends against naming of the secondary brokers/distributors in the GIDEP form or any portion of the document originator’s discussion. If the supplier lineage information is deemed necessary, then that information can only be cited by the primary distributor in his/her response letter to the document originator’s notification.

• Submit the report to GIDEP with all notification letters and responses attached to [email protected]

Suspect Counterfeit Reporting


• PROBLEM DESCRIPTION / DISCUSSION / EFFECT– Provide the name of the supplier (broker), CAGE, and address in

first sentence– Describe as accurately and concisely, as possible, the types of

item(s) involved, number of items manufactured or involved, number of items tested, number of items non-conforming or failed, failure mode exhibited and cause of failure based upon your failure analysis.

– Provide any detailed information that may help GIDEP users determine if similar conditions may exist at the plant or activity. Attach any documentation including test reports, failure analysis, field reports, photographs, etc.

– Include the following paragraph -“Note: The manufacturer identified in block 4 is the entity whose product may have been counterfeited. This reporting convention is necessary to facilitate GIDEP database searches for suspect counterfeit products and is by no means intended to imply that the manufacturer identified in block 4 is involved with the suspect product.”

Revised Alert FormUse existing GIDEP Form as appropriate… This example shows the use of the Alert form

Insert “Suspect Counterfeit“

Put the part identifier, as marked on the product, in the ‘Part Number’ block.

Put the name of the impacted manufacturer in the ‘Manufacturer’ block. (To facilitate BOM search, not intended to impugn the impacted manufacturer.)

Put the CAGE code of the impacted manufacturer in the ‘CAGE’ block.

If approved by legal and investigative organizations, put the name of the source (e.g. broker or supplier) in the ‘DISCUSSION’ block. Include all known parties involved (e.g., other brokers involved in the supply chain).

Clarify in the DISCUSSION block the difference between the source (broker or supplier) and maker (name or logo) identified on the product. GIDEP needs to be able to distinguish for its users the difference. The source is important for the acquisition process whereas the part marking is important to the logistics community.

Revised Alert Form (continued)

Use the latest form

Submit draft copies of documents for comment to:• Company supplying suspect product (Required)• Impacted manufacturer (Recommended)After 15 working days, attach all responses and submit document to GIDEP.

GIDEP Help

• HELP DESK PERSONNEL– Bonnie Argeanton– Roberta Polder

• PHONE NUMBER– Commercial (951) 898-3207– Fax (951) 898-3250

• E-mail [email protected]• HOURS OF OPERATION• Monday-Friday, 6:00 am -

5:00 pm Pacific Time

TYPES OF ASSISTANCE• Joining GIDEP• WWW Database Access• Computer assistance• Password resets• Questions• Product registrations• Address, phone, e-mail updates• Data, Documents• Forms• Manuals• Up-coming events• Other GIDEP related items

If you need help or simply have a question, please give the GIDEP Help Desk a call.

Mitigating Counterfeit Issues Through GIDEP- Pumford Karpen

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