MIS Presentation for Seminar

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Implemented by February 14, 2009

description

This presentation was created to explain the concept of MIS during a seminar on MIS from Tally by 1Key.

Transcript of MIS Presentation for Seminar

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February 14, 2009

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MIS Concept MIS with 1Key MIS data capturing in Tally vis-à-vis 1Key

◦ Purchase & Sales◦ Income, Expenses & cost center◦ Inventory & others

Financial Consolidation◦ Challenges in Tally◦ Generating Schedule VI Balance Sheet

MONDIAL’s Offering

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IT Consultancy•Software Advisory Service

•Evaluation

•Project management

• IT Implementation

• Process Consulting

• Interface Development

HR Consultancy• Permanent & Temp Staffing

• HR Process Implementation

• HR Policy & Manual

Outsourcing• Payroll

• Recruitment

Finance Consultancy• Risk Planning

• Retirement Planning

• Children Education Plan

• Children Marriage Plan

• Wealth Creation Planning

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Strengths◦ Rich experience◦ Vertical expertise◦ Qualified consultants

Some of the clients

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Definition◦ Provides periodical standard set of reports to

management for decision making◦ Collects information from multiple data sources to

generate management reports◦ Generates exceptional reports for decision making

rather than statutory requirements

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Definition

Data to Decision

Other Names Executive Information Systems Decision Support Systems

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On Time As required yet dynamic Crisp yet detailed Accurate Consistent Comprehensive

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Corporatedatabasesofinternaldata

Databasesofexternaldata

Databasesofvalidtransactions

Operationaldatabases

Transactionprocessingsystems

Managementinformationsystems

Decisionsupportsystems

Executivesupportsystems

Expertsystems

Businesstransactions

Input anderror list

Drill-down reports

Exception reports

Demand reports

Key-indicator reports

Scheduledreports

Employees

Corporateintranet

Applicationdatabases

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Formats◦ Graphical◦ Comparative◦ Descriptive

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Daily Sales - Key Indicator Report

Sales - Key Indicator Report

Period ThisMonth

LastMonth

LastYear

Total Orders Month to Date 1,808 1,694 1,014

Forecasted Sales for the Month 2,406 2,224 2,608

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Formats◦ Graphical◦ Comparative◦ Descriptive

Analytical◦ Drill down◦ Slice & Dice◦ Ad-hoc queries

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Formats◦ Graphical◦ Comparative◦ Descriptive

Analytical◦ Drill down◦ Slice & Dice◦ Ad-hoc queries

Exceptional Time scale

◦ Scheduled◦ Need based

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Daily Sales Exception Report – ORDERS OVER 10,000

Prepared: 08/10/xx

Order#

CustomerID

Sales Rep ID

ShipDate Quantity Item # Amount

P12453 C89321 CAR 08/12/06 144 P1234 13,214

P12453 C89321 CAR 08/12/06 288 P3214 15,660

P12453 C03214 GWA 08/13/06 12 P4902 11,224

… … … … … … …

… … … … … … …

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Daily Sales Detail Report

Prepared: 08/10/xx

Order#

CustomerID

Sales Rep ID

ShipDate Quantity

Item

# Amount

P12453 C89321 CAR 08/05/06 144 P1234 3,214

P12453 C89321 CAR 08/06/06 288 P3214 5,660

P12453 C03214 GWA 08/07/06 12 P4902 1,224

P12455 C52313 SAK 08/08/06 24 P4012 2,448

P12456 C34123 JMW 08/09/06 144 P3214 720

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Positive impact on the bottom line◦ Increased revenue◦ Reduced cost

Better control

Timely business decisions

Increased productivity

Better strategies

Leverage on investment including in IT

High brand equity

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MIS is a set of integrated collection of functional information systems, each supporting particular functional area

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An Organization’sMIS

FinancialMIS

MarketingMIS

HumanResources

MIS

AccountingMIS

Drill down reports

Exception reports

Demand reports

Key-indicator reports

Scheduled reports

Databasesof

externaldata

Databasesof

validtransactions

Transactionprocessing

systems

Businesstransactions

Businesstransactions

ExtranetExtranet

InternetInternet

Etc.

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Provides financial information to all financial mangers in the organization

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Strategic plans & corporate policies◦ Contains major financial objectives and often

project financial needs◦ Financial budgets at various levels

Transaction Processing Systems (TPS)◦ Financial information from various functional

applications viz. payroll, inventory, accounts receivable, accounts payable, general ledger

◦ External sources◦ Annual reports and financial statements of the

competitors & other news items

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Financial statements

Uses and managementof funds

Financial statisticsfor control

Operationaldatabases

Databasesof valid

transactionsfor each

TPS

Transactionprocessing

systems

Businesstransactions

Businesstransactions

Internet or

Extranet

Internet or

Extranet

FinancialMIS

Businesstransactions

Databases ofexternal data

Databases ofinternal data

FinancialDSS

FinancialES

Financialapplicationsdatabases

Customers,Suppliers

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Provides information related to raw material, finished goods, production batches, productivity, cost-sheet etc… to operational and management teams

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Strategic plans and corporate policies Various TPS:

◦ Order processing◦ Inventory data◦ Production process◦ Production benchmarks◦ Various cost components

External Sources

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Quality control reports

Process control reports

JIT reportsOperationaldatabases

Databasesof valid

transactionsfor each

TPS

Transactionprocessing

systems

Businesstransactions

Businesstransactions

Internet or

Extranet

Internet or

Extranet

ManufacturingMIS

Businesstransactions

Databases ofexternal data

Databases ofinternal data

ManufacturingDSS

ManufacturingES

Manufacturingapplicationsdatabases

Customers,Suppliers

MRP reports

Production schedule

CAD output

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Design & engineering Master production scheduling Inventory control Manufacturing resource planning Just-in-time inventory & manufacturing

Computer integrated manufacturing (CIM)

Quality control and testing

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Supports managerial activities in product development, distribution, pricing decision and promotional activities

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Strategic plan and corporate policies

TPS:◦Lead management◦Customer Relation◦Sales order processing

External Sources◦Competitors data◦Market surveys

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Sales by customer

Sales by salesperson

Sales by productOperationaldatabases

Databasesof valid

transactionsfor each

TPS

Transactionprocessing

systems

Businesstransactions

MarketingMIS

Databases ofexternal data

Databases ofinternal data

MarketingDSS

MarketingES

Marketingapplicationsdatabases

Pricing report

Total service calls

Customer satisfaction

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Marketing Research

Product development

Promotion and advertising

Product pricing

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Need of a powerful application Requirements of the application

◦ Provides reports with fixed & standard format◦ Uses existing data in the application◦ User friendly – defining report◦ User based access to data◦ Enables ad-hoc querying on data◦ Enables generating exception reports for better

control and decision making◦ Accessible to as many users as applicable

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Single CPU Server for 5 MIS Users across 3 Group Companies

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1Key Demo…post break