Minutes - the City of Brampton

September 17, 2013

Members Present: Lynda Voegtle, Co-Chair Paul Willoughby, Co-Chair City Councillor John Hutton – Wards 2 and 6 Michael Avis Jeff Chalmers Peter Dymond Diana Kazor Douglas McLeod David Moote Gary Steele Robi van Belkom David Whyte Ken Wilde

Members Absent: Stephen Collie (regrets)

Jennifer D’Andrea (regrets) Martin Ward

Staff Present: Planning and Infrastructure Services:

Antonietta Minichillo, Heritage Coordinator Stavroula Kassaris, Heritage Coordinator

Corporate Services Department: Terri Brenton, Legislative Coordinator

Minutes Brampton Heritage Board

Committee of the Council of The Corporation of the City of Brampton

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PLANNING, DESIGN AND DEVELOPMENT Date: October 7, 2013

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The meeting was called to order at 7:06 p.m. and adjourned at 9:27 p.m. After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows: Item Recommendation A. HB078-2013 Approval of Agenda B. Conflicts of Interest C 1. Minutes of the Brampton Heritage Board Meeting of

July 16, 2013 D. Consent E 1. HB079-2013 Heritage Permit Process (File G33) F 1-1. HB080-2013 Minutes of the Heritage Resources Sub-Committee

Meeting of September 9, 2013 (File G33) F 2-1. HB081-2013 Minutes of the Outreach and Marketing Sub-Committee

Meeting of August 29, 2013 (File G33) G 1. Proposed Designations G 2. Recent Designations H 1. HB082-2013 Minutes of the Churchville Heritage Committee Meeting

of August 12, 2013 (File G33CH) H 2. HB083-2013 Minutes of the Churchville Heritage Committee Meeting

of September 9, 2013 (File G33CH) I. Heritage Impact Assessments J 1. Restoration of Alderlea – Designated Heritage Property

– 40 Elizabeth Street South – Ward 4 K 1. HB084-2013 Salvage of 8439 Creditview Road – Ward 6 (File G33) L 1. Signage for “The Works” – 8 Queen Street East

(Dominion Building) – Ward 1 (File G33) L 2. HB085-2013 Proposed Meeting between the Brampton Heritage

Board Co-Chairs and the new Chief Planning and Infrastructure Services Officer (File G33)

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L 3. HB086-2013 Heritage Permit Application – 12 Victoria Terrace – Ward 1 (File G33)

L 4. HB087-2013 Heritage Permit Application – 49 Blackthorn Lane –

Ward 1 (File G33) L 5. HB088-2013 Application under the Designated Heritage Property

Incentive Grant Program – 49 Blackthorn Lane – Ward 1 (File G33)

L 6. HB089-2013 Heritage Permit Application – 40 Elizabeth Street South

– Alderlea – Ward 4 (File G33) L 7. HB090-2013 Heritage Report: Reasons for Heritage Designation –

204 Main Street North – Ward 1 (File G33) L 8. HB091-2013 Phase 1 Conservation Plan – Pendergast Log Cabin

Relocation (from 3864 Countryside Drive – Ward 10 to Historic Bovaird House – 563 Bovaird Drive East – Ward 1) and Conservation (File G33)

L 9. HB092-2013 “Highlight on Heritage” Event – Saturday, February 8,

2014 (File G33) L 10. HB093-2013 Follow up on Request from the Brampton Heritage

Board Meeting of May 21, 2013 – Press Box and Ladder at Memorial Arena – 69 Elliott Street – Ward 4 (File G33)

M. Referred/Deferred Items N 1. Cultural Heritage Resources – Information Bulletin for

Projects Subject to Ontario Regulation 359/09 Renewable Energy

O. Question Period P. Public Question Period Q. HB094-2013 Adjournment ____________________________ ____________________________ Co-Chair – Ms. Lynda Voegtle Co-Chair – Mr. Paul Willoughby

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A. Approval of Agenda

The following motion was considered. HB078-2013 That the agenda for the Brampton Heritage Board Meeting of

September 17, 2013 be approved as amended as follows:

To add:

F 1-1. Minutes – Heritage Resources Sub-Committee – September 9, 2013 (File G33).

Carried B. Conflicts of Interest – nil C. Previous Minutes

C 1. Minutes – Brampton Heritage Board – July 16, 2013

The subject minutes were considered by Planning, Design and Development Committee on September 9, 2013, and the recommendations were approved by Council on September 11, 2013. The minutes were provided for information.

D. Consent

The following item listed with an asterisk (*) was considered to be routine and non-controversial by the Board and was approved at one time.

(N 1) E. Delegations/Presentations

E 1. Presentation by the Heritage Coordinators, Planning and Infrastructure Services, re: Heritage Permit Process (File G33).

Stavroula Kassaris and Antonietta Minichillo, Heritage Coordinators, Planning and Infrastructure Services, provided a presentation entitled “Heritage Permit Process – Refresher for the Brampton Heritage Board”, which included the following: • Introduction • Ontario Heritage Act

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• When is a Heritage Permit Required? • When is a Heritage Permit Not Required? • Heritage Permit Process in Brampton • Info Sign – 55 Queen Street East – Carnegie Library • Conclusion

Board consideration of this matter included: • The Board’s role as it relates to heritage permit applications • Concerns about the info sign at 55 Queen Street East, including:

• The Board not being consulted on the sign, particularly since the property is City-owned and designated under the Ontario Heritage Act

• The City’s ability to waive the heritage permit requirements for the sign

• Potential precedent as a result of the requirements being waived

The following motion was considered. HB079-2013 That the presentation by the Heritage Coordinators, Planning and

Infrastructure Services, to the Brampton Heritage Board Meeting of September 17, 2013, re: Heritage Permit Process (File G33) be received; and,

Whereas the Carnegie Library is a designated property, and it is necessary to obtain a Heritage Permit whenever significant changes are being made to the property, including large, permanent signage; and,

Whereas the Brampton Heritage Board expects the City to lead by example in following all the necessary steps that are expected of a private owner; and,

Whereas the Board is very reasonable, and its aim is to protect heritage resources, and when an appropriate application is presented the Board will support it; and,

Whereas the Board believes the main point to remember is, if it involves a designated heritage building, the Board must be consulted, as required under the Ontario Heritage Act; and,

Further, as volunteers, the Board believes that when its own City does not consult with its own Municipal Heritage Committee, it impacts greatly on the morale of the Board;

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Therefore Be It Resolved that it is the position of the Brampton Heritage Board that the City not be exempted from heritage permit requirements.

Carried F. Sub-Committees

F 1. Heritage Resources Sub-Committee (Designations, Cultural Landscapes, Heritage Inventory, Development Applications, Heritage Incentives)

F 1-1. Minutes – Heritage Resources Sub-Committee –

September 9, 2013 (File G33).

The subject minutes were distributed at the meeting.

The following motion was considered. HB080-2013 That the Minutes of the Heritage Resources Sub-Committee

Meeting of September 9, 2013 (File G33), to the Brampton Heritage Board Meeting of September 17, 2013, be received.

Carried

F 2. Outreach and Marketing Sub-Committee (Historic Plaque Program, Newsletter, Projects, Events, Awards)

F 2-1. Minutes – Outreach and Marketing Sub-Committee –

August 29, 2013 (File G33).

Michael Avis, Sub-Committee Chair, informed Board Members that articles submitted for the next issue of the Brampton Heritage Times newsletter are to be no more than 500 words.

The following motion was considered.

HB081-2013 That the Minutes of the Outreach and Marketing Sub-

Committee Meeting of August 29, 2013 (File G33), to the Brampton Heritage Board Meeting of September 17, 2013, be received.

Carried

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G. Designation Program

G 1. Proposed Designations

A list of properties proposed for heritage designation was included with the agenda for this meeting. No updates were provided with respect to the properties on the list.

G 2. Recent Designations – nil H. Churchville Heritage Conservation District

H 1. Minutes – Churchville Heritage Committee – August 12, 2013 (File G33CH).


Antonietta Minichillo, Heritage Coordinator, Planning and Infrastructure Services, provided an overview of the minutes.


HB082-2013 1. That the Minutes of the Churchville Heritage Committee

Meeting of August 12, 2013 (File G33CH), to the Brampton Heritage Board Meeting of September 17, 2013, be received; and,

2. That the following recommendation outlined in the minutes

be endorsed:

• That the proposed development plan and Heritage Impact Assessment for the Churchville Developers Group lands be revised to include a 12 to 15 meter buffer to the rear of the lots 7, A, B and C in the form of a heritage easement agreement that will include significant vegetation such as larger caliper mature trees, and that the newly constructed dwellings include both bungalows and 1.5 storey houses that are well below 2750 maximum square footage and have staggered frontages.

Carried

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H 2. Minutes – Churchville Heritage Committee – September 9, 2013

(File G33CH).


Antonietta Minichillo, Heritage Coordinator, Planning and Infrastructure Services, provided an overview of the minutes.


HB083-2013 1. That the Minutes of the Churchville Heritage Committee

Meeting of September 9, 2013 (File G33CH), to the Brampton Heritage Board Meeting of September 17, 2013, be received; and,

2. That the following recommendations outlined in the minutes

be endorsed:

• That the complimentary and well thought out proposal for 7772 Churchville Road be approved, in principle, pending the submission of final drawings, Credit Valley Conservation (CVC) approval, and confirmation of building height and square footage.

• That the resignation of Mr. Brian Chan be accepted.

Carried I. Heritage Impact Assessments – nil J. Status Updates (when new information is available)

J 1. Restoration of Alderlea – Designated Heritage Property – 40 Elizabeth Street South – Ward 4

See Item L 5

K. Correspondence

K 1. Correspondence from Allan Bousfield, Owner, Historic Lumber, dated September 5, 2013, re: Salvage of 8439 Creditview Road – Ward 6 (File G33).

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Antonietta Minichillo, Heritage Coordinator, Planning and Infrastructure Services, provided details on the salvage of 8439 Creditview Road and an overview of the subject correspondence.


HB084-2013 That the correspondence from Allan Bousfield, Owner, Historic

Lumber, dated September 5, 2013, to the Brampton Heritage Board Meeting of September 17, 2013, re: Salvage of 8439 Creditview Road – Ward 6 (File G33) be received.

Carried L. Other/New Business

L 1. Discussion at the request of Lynda Voegtle, Co-Chair, re: Signage for “The Works” – 8 Queen Street East (Dominion Building) – Ward 1 (File G33).

Lynda Voegtle, Co-Chair, expressed concern that the subject signage and lighting was not installed in accordance with the heritage permit.

Stavroula Kassaris, Heritage Coordinator, Planning and Infrastructure Services, confirmed that these elements were not installed in accordance with the heritage permit. She advised that the business owner has been asked to provide an explanation on this matter at a future Board meeting, along with revised plans. She indicated that she would follow up with the owner in this regard.

L 2. Discussion at the request of Paul Willoughby, Co-Chair, re: Proposed Meeting between the Brampton Heritage Board Co-Chairs and the new Chief Planning and Infrastructure Services Officer (File G33).

Paul Willoughby, Co-Chair, requested the Board’s endorsement for a meeting between the Co-Chairs and the new Chief Planning and Infrastructure Services Officer.

In response to a question, Mr. Willoughby indicated that the meeting is to be positive in nature, to include an overview of the Brampton Heritage Board’s role, and presentation of Board materials such as the designation and listing brochures, Brampton Heritage Times newsletters, etc.


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HB085-2013 That, further to discussions at the Brampton Heritage Board

Meeting of September 17, 2013, the Board Co-Chairs request a meeting with the new Chief Planning and Infrastructure Services Officer, to provide information about the Board’s role and present Board materials such as the designation and listing brochures, Brampton Heritage Times newsletter, etc.

Carried

L 3. Heritage Permit Application – 12 Victoria Terrace – Ward 1 (File G33).

Brendan Charters, Eurodale Developments Inc., was in attendance on behalf of the applicants, and provided an overview of the subject heritage permit applicant.

In response to a question from the Board, Mr. Charters provided information on the existing and proposed new square footage of the property.


HB086-2013 1. That the Heritage Permit Application from Brendan Charters,

Eurodale Developments Inc., on behalf of Sanjeev Goel and Lopita Banerjee, property owners, dated August 30, 2013, to the Brampton Heritage Board Meeting of September 17, 2013, re: 12 Victoria Terrace – Ward 1 (File G33) be received; and,

2. That the subject heritage permit application for renovation

and restoration be approved; and,

3. That staff be directed to process the heritage permit application in accordance with legislative requirements and subject to any applicable City approvals.

Carried

L 4. Heritage Permit Application – 49 Blackthorn Lane – Ward 1 (File G33).

Item L 5 was brought forward and dealt with at this time.

Stavroula Kassaris, Heritage Coordinator, Planning and Infrastructure Services, provided an overview of the subject applications.

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Catherine Fleming, Property Owner, was in attendance to respond to questions. No questions were put forward from the Board.

The following motions were considered.

HB087-2013 1. That the Heritage Permit Application from Catherine

Fleming, property owner, to the Brampton Heritage Board Meeting of September 17, 2013, re: 49 Blackthorn Lane – Ward 1 (File G33) be received; and,

2. That the subject heritage permit application for window

replacement be approved; and,

3. That staff be directed to process the heritage permit application in accordance with legislative requirements and subject to any applicable City approvals.

Carried HB088-2013 1. That the application from Catherine Fleming, property owner,

to the Brampton Heritage Board Meeting of September 17, 2013, re: Application under the Designated Heritage Property Incentive Grant Program – 49 Blackthorn Lane – Ward 1 (File G33) be received; and,

2. That the subject application for window replacement be

approved in the amount of $5,000.00, subject to any applicable City building and/or heritage permit approvals, and, if required, review and approval of the final design by City staff.

Carried

L 5. Application under the Designated Heritage Property Incentive Grant Program – 49 Blackthorn Lane – Ward 1 (File G33).

Dealt with under Item L 4 – Recommendation HB088-2013

See also Recommendation HB087-2013.

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L 6. Heritage Permit Application – 40 Elizabeth Street South

– Alderlea – Ward 4 (File G33).

The subject application was not available for consideration at the meeting.

Tarik Bhatti, Project Coordinator, Building Design and Construction, Public Services, and Jim Melvin, Principal, PMA Landscape Architects, provided details on the Phase 3 Landscape Plan for Alderlea.

Mr. Melvin made a presentation entitled “Alderlea House Restoration”, which included: • Introduction • Zoning and Circulation Plan • Landscape Concept Plan • Planting • Plant List

In response to questions from the Board, Mr. Melvin and Mr. Bhatti provided information on the following: • Hedge materials • Proposal for the area housing the equipment and refuse shed • Plantings along the existing fence line • Potential incorporation of the “Dale Rose” within the rose garden • Challenges relating to planting of Alder trees, after which Alderlea was

named • Suggestion that Alder trees be incorporated into the proposed public

art piece • Surface materials for the parking lot and pedestrian areas • Challenges relating to use of permeable pavement

In response to a question from the Board, Mr. Bhatti confirmed that a formal Heritage Permit Application will be submitted for the Board’s review. Mr. Bhatti requested the Board’s consideration for holding a special meeting to consider the application.

A suggestion was proposed that the Board hold a special meeting on Tuesday, October 1, 2013 at 7:00 p.m. and by a show of hands it was determined that quorum could be achieved for this meeting.

The Board requested that Mr. Bhatti ensure that the complete application is available for printing with the special meeting agenda to provide time for Members to review it in advance of the meeting.

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HB089-2013 That the presentation and information provided by Tarik Bhatti,

Project Coordinator, Building Design and Construction, Public Services, and Jim Melvin, Principal, PMA Landscape Architects, at the Brampton Heritage Board Meeting of September 17, 2013, re: Phase 3 Landscape Plan for Alderlea – 40 Elizabeth Street South – Ward 4 (File G33), be received.

Carried

L 7. Heritage Report: Reasons for Heritage Designation – 204 Main Street North – Ward 1 (File G33).


HB090-2013 1. That the Heritage Report: Reasons for Heritage

Designation – 204 Main Street North – Ward 1 (File G33), dated September 2013, to the Brampton Heritage Board Meeting of September 17, 2013, be received; and,

2. That heritage designation of the subject property be

endorsed; and,

3. That staff be directed to proceed with the next steps for heritage designation of the property.

Carried

L 8. Phase 1 Conservation Plan – Pendergast Log Cabin Relocation (from 3864 Countryside Drive – Ward 10 to Historic Bovaird House – 563 Bovaird Drive East – Ward 1) and Conservation (File G33): • Staff Comments • Phase 1 Conservation Plan

Stavroula Kassaris, Heritage Coordinator, Planning and Infrastructure Services, provided an overview of the subject Staff Comments and Phase 1 Conservation Plan for the Pendergast Log Cabin.

Paul Oberst, Architect, and Vic Snow, Timber Building Specialist, were in attendance and provided details on the work covered under Phase 1.

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In response to questions from the Board, Mr. Oberst, Mr. Snow and City staff provided information on the following: • Log materials to be used in the restoration • Evidence of a heat source in the original structure • Timelines for Phase 1 • Site selection at Historic Bovaird House (HBH) • Storage of materials at HBH • Impact on landscape plan • Security of materials at HBH • Next steps


HB091-2013 1. That the Staff Comments from the Heritage Coordinators,

Planning and Infrastructure Services, dated September 10, 2013, to the Brampton Heritage Board Meeting of September 17, 2013, re: Phase 1 Conservation Plan – Pendergast Log Cabin Relocation (from 3864 Countryside Drive – Ward 10 to Historic Bovaird House – 563 Bovaird Drive East – Ward 1) and Conservation (File G33) be received; and,

2. That the Phase 1 Conservation Plan – Pendergast Log

Cabin Relocation (from 3864 Countryside Drive – Ward 10 to Historic Bovaird House – 563 Bovaird Drive East – Ward 1) and Conservation (File G33), dated August 10, 2013 and revised September 9, 2013, to the Brampton Heritage Board Meeting of September 17, 2013, be received; and,

3. That the applicant shall, at their expense and to the

satisfaction of the City, undertake all work in accordance with the Phase 1 Conservation Plan.

Carried

L 9. Discussion at the request of Michael Avis, Chair, Brampton Heritage Board Outreach and Marketing Sub-Committee, re: “Highlight on Heritage” Event – Saturday, February 8, 2014 (File G33).

Michael Avis, Chair, Brampton Heritage Board Outreach and Marketing Sub-Committee, informed the Board that the 2014 “Highlight on Heritage” Event is scheduled for Saturday, February 8th. He provided information on the 2013 event and what is planned for 2014.

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The following motion was considered. HB092-2013 That, further to discussions at the Brampton Heritage Board

Meeting of September 17, 2013, the Board organize and participate in the “Highlight on Heritage” Event on Saturday, February 8, 2014 at Bramalea City Centre (File G33).

Carried

L 10. Ed McNeice, Recreation Manager, Community West, Public Services, re: Follow up on Request from the Brampton Heritage Board Meeting of May 21, 2013 – Press Box and Ladder at Memorial Arena – 69 Elliott Street – Ward 4 (File G33).

In follow up to a request at the Brampton Heritage Board Meeting of May 21, 2013, Ed McNeice, Recreation Manager, Community West, Public Services, provided information on the press box and ladder at Memorial Arena, which included details on the following: • Health and safety concern relating to the press box and ladder • Assessment by a structural engineer • Results of the assessment, resulting in a recommendation that the

press box and ladder be removed • Consultation with a former City staff member with respect to heritage

implications with the removal of the press box and ladder

In response to questions from the Board, Mr. McNeice provided information on the following: • Potential future rebuilding of the press box and ladder • Consideration for repair of the press box and ladder prior to removal

Board consideration of this matter included an expression of disappointment about the Board not being informed of the removal of the press box and ladder either before or after their removal.


HB093-2013 That the information provided by Ed McNeice, Recreation

Manager, Community West, Public Services, at the Brampton Heritage Board Meeting of September 17, 2013, re: Follow up on Request from the Brampton Heritage Board Meeting of May 21, 2013 – Press Box and Ladder at Memorial Arena – 69 Elliott Street – Ward 4 (File G33) be received.

Carried

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M. Referred/Deferred Items – nil N. Information Items * N 1. Information from Bert Duclos, Heritage Outreach Consultant, Culture

Services Unit, Ministry of Tourism, Culture and Sport, dated August 22, 2013, re: Cultural Heritage Resources – Information Bulletin for Projects Subject to Ontario Regulation 359/09 Renewable Energy.

This material was provided for the Board’s information.

O. Question Period – nil P. Public Question Period – nil Q. Adjournment

The following motion was considered. HB094-2013 That the Brampton Heritage Board do now adjourn to meet again

on Tuesday, October 15, 2013 at 7:00 p.m. or at the call of the Chair.

Carried

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