MINUTES OF THE ORDINARY MEETING OF UPPER HUNTER … · Cottle, Cr Deirdre Peebles, Cr Les Parsons,...

Upper Hunter Shire Council – Ordinary Meeting Agenda - 17 December 2007 Page 0

MINUTES OF THE ORDINARY MEETING OF UPPER HUNTER SHIRE COUNCIL HELD ON MONDAY, 17 DECEMBER 2007 AT THE COUNCIL CHAMBERS, MAIN STREET, SCONE

COMMENCING AT 4.00 PM PRESENT: Cr Barry Rose (Mayor), Cr Errol Bates (Deputy Mayor), Cr Nat Doonan, Cr Peter Hodges, Cr Ean Cottle, Cr Deirdre Peebles, Cr Les Parsons, Cr Lee Watts and Cr John Scriven. APOLOGIES: Nil IN ATTENDANCE: Mr Daryl Dutton (General Manager), Mr Bede Spannagle (Director Technical Services), Mr David Casson (Director Environmental Services), Mr Steve Pryor (Deputy Director Corporate Services), Mrs Robyn Adams (Manager Finance), Mr Stephen Ward and Mrs Robyn Cox (Executive Personal Assistant). ADOPTION OF MINUTES: RESOLVED that the minutes of the ordinary meeting held on 26 November 2007 be adopted.

Moved: Cr D Peebles Seconded: Cr P Hodges CARRIED

RESOLVED that the minutes of the extraordinary meeting held on 30 November 2007 be adopted.

Moved: Cr N Doonan Seconded: Cr L Parsons CARRIED

DECLARATIONS OF INTEREST: Cr E Bates G.12.1 Cultural Activity Grants Mayor Barry Rose welcomed Nikki Taylor, the new journalist for the Scone Advocate, to the meeting. PUBLIC PARTICIPATION: 3.30pm Citizenship Ceremony Mrs Susan ABBOTT


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MAYORAL MINUTES................................................................................................... 2

A.12.1 GENERAL MANAGER - CONTRACT OF EMPLOYMENT .......................................................2

COMMITTEE/DELEGATES REPORTS ....................................................................... 9

C.12.1 FINANCE COMMITTEE ............................................................................................................9 C.12.2 MERRIWA DISTRICT AUSTRALIA DAY COMMITTEE..........................................................10 C.12.3 ECONOMIC DEVELOPMENT & TOURISM COMMITTEE .....................................................15 C.12.4 WALFERTAN COMMUNITY CONSULTATIVE COMMITTEE MEMBERS.............................21 C.12.5 SCONE YOUTH CLUB COMMITTEEE...................................................................................22 C.12.6 SALEYARDS COMMITTEE ....................................................................................................24 C.12.7 WHITE PARK DEVELOPMENT & MANAGEMENT COMMITTEE .........................................32 C.12.8 COMMUNITY DEVELOPMENT COMMITTEE .......................................................................35 C.12.9 SCONE DISTRICT AUSTRALIA DAY COMMITTEE ..............................................................38 C.12.10 UPPER HUNTER FAMILY DAY CARE JOINT ADVISORY COMMITTEE..............................41 C.12.11 WALFERTAN COMMUNITY CONSULTATION COMMITTEE ...............................................48 C.12.12 FLOODPLAIN MANAGEMENT COMMITTEE ........................................................................50 C.12.13 WORKS AND TECHNICAL SERVICE COMMITTEE..............................................................52 C.12.14 GUMMUN PLACE HOSTEL - MERRIWA................................................................................78

DEVELOPMENT......................................................................................................... 82

D.12.1 DA 280/07 – COUNCIL DEPOT SUSAN ST SCONE ..............................................................82

GENERAL ADMINISTRATION .................................................................................. 84

G.12.1 CULTURAL ACTIVITY GRANTS ............................................................................................84 G.12.2 FEE WAIVER - ABERDEEN JUNIOR CRICKET.....................................................................91 G.12.3 SPONSORSHIP - UPPER HUNTER SHOW & EXPO 2008....................................................93 G.12.4 TENDER - SUPPLY & DELIVERY OF BITUMEN EMULSION................................................95 G.12.5 APPLICATION FOR ALCOHOL FREE - ZONE MURRURUNDI .............................................96 G.12.6 REQUEST FOR FINANCIAL ASSISTANCE - SCONE FIRE BRIGADE SOCIAL CLUB.........97

WORKS/TECHNICAL ................................................................................................ 99

J.12.1 REMOVAL OF TELSTRA PAYPHONES.................................................................................99


MAYORAL MINUTES Section: MAYORAL MINUTE

A.12.1 GENERAL MANAGER - CONTRACT OF EMPLOYMENT Council: 26 November 2007

RECOMMENDATION: That Council move into Closed Committee of the Council with the public excluded in accordance with Section 10(2)(a) of the Local Government Act to consider the annual performance review of the General Manager’s employment contract. BACKGROUND: • The General Manager is responsible for the efficient and effective operation of the Council’s organisation

and for ensuring the implementation, without undue delay, of decisions of the Council. • The General Manager is employed under a five (5) year performance based contract. • In accordance with the contract, a performance review is undertaken annually. • The Mayor and Deputy Mayor have undertaken the review. ISSUES: • An annual performance review is required to be undertaken in accordance with the employment contract of

the General Manager • The outcome of the review is required to be considered in a meeting closed to the public as it contains

personnel matters of an individual in accordance with Section 10(2)(a) of the Local Government Act, 1993. SUSTAINABILITY: No issues. OPTIONS: To agree, disagree or modify the recommendation. FINANCIAL CONSIDERATIONS: The remuneration for the General Manager is provided in the Management Plan and budget adopted by Council. RESOLVED that Council move into Closed Committee of the Council with the public excluded in accordance with Section 10(2)(a) of the Local Government Act to consider the annual performance review of the General Manager’s employment contract.

Moved: Cr E Cottle Seconded: Cr N Doonan CARRIED RESOLVED that Council note and endorse the outcome of the performance review undertaken by the Mayor and Deputy Mayor with the General Manager on 14 December 2007, including a 3.2% increase in the General Manager’s remuneration package. Moved: Cr N Doonan Seconded: Cr E Cottle CARRIED RESOLVED that Council move back into Open Council.

Moved: Cr E Bates Seconded: Cr L Watts CARRIED

Upon resuming Open Council the following recommendations were adopted:

RESOLVED that Council note and endorse the outcome of the performance review undertaken by the Mayor and Deputy Mayor with the General Manager on 14 December 2007, including a 3.2% increase in the General Manager’s remuneration package.

Moved: Cr N Doonan Seconded: Cr D Peebles CARRIED


Section: MAYORAL MINUTE

A.12.2 PRIVATE IRRIGATION DISTRICT STEERING COMMITTEE Council: 17 December 2007

RECOMMENDATIONS: That Council:

1. Note the minutes of the meeting of the Private Irrigation District Steering Committee held on Wednesday, 12 December 2007;

2. Establish the Rural Water Scheme through the Council Water Fund (to replace PID); 3. Continue to purchase Hunter River Allocation through the Water Fund, when appropriate; 4. Release a Newsletter to communicate the latest information and findings to the general public; 5. Seek user contributions and financial support to conduct further preliminary designs, when appropriate;

and, 6. Support funding applications and user contributions towards the detailed design and eventual

construction of the scheme, if so determined. BACKGROUND: A meeting of the Private Irrigation District Steering Committee was called following receipt of the final report by the PID Consultant. ISSUES: As per attached minutes. SUSTAINABILITY: Not applicable. OPTIONS: Nil. FINANCIAL CONSIDERATIONS: Nil. RESOLVED that Council:

1. Note the minutes of the meeting of the Private Irrigation District Steering Committee held on Wednesday, 12 December 2007;

2. Establish the Rural Water Scheme through the Council Water Fund (to replace PID); 3. Continue to purchase Hunter River Allocation through the Water Fund, when appropriate; 4. Release a Newsletter to communicate the latest information and findings to the general public; 5. Seek user contributions and financial support to conduct further preliminary designs, when

appropriate; and, 6. Support funding applications and user contributions towards the detailed design and eventual

construction of the scheme, if so determined.

Moved: Cr E Bates Seconded: Cr P Hodges CARRIED


MINUTES OF THE UPPER HUNTER PID STEERING COMMITTEE MEETING HELD AT 2.00PM ON WEDNESDAY 12 DECEMBER 2007 IN THE COUNCIL CHAMBERS, MAIN STREET, SCONE.

PRESENT: Cr E. Bates, Cr L. Parsons, Cr P. Hodges, Mrs B. Adams, Mr L. Rossington, Mr N

Cameron, Mr D. Dutton (chairman) IN ATTENDANCE: Cr B. Rose, Mr B. Spannagle, Mr D. Casson, Mr S. Constable, Mrs J. Collison

(Premier’s Department) APOLOGIES: Mr H. Grugeon, Mr W. Willis (HACC) Motion: That the apologies be accepted

Moved: B Adams / Sec: B Rose CARRIED PREVIOUS MINUTES: Motion: That the minutes of the meeting held on 24 August 2007 as circulated to the Committee be accepted as a true and accurate record of that meeting. Moved: E Bates / Sec: L Rossington CARRIED

1. Presentation of the Final Report prepared by Psi-Delta for UHSC Noted: • Sean Constable provided a summary of the Psi-Delta Report “Assessing the feasibility of smaller

schemes” to the Steering Committee. • The report recommends further detailed design and costing

2. Implications of the Report Noted: • Report on the whole is fairly positive indicating that there may be viable options for the scheme • The scheme under a PID structure is restrictive and inflexible in relation to membership and future

expansion • The scheme under the Local Government Act within the Council Water Supply Fund would be more

flexible, could be run as a self-funding operation and can be isolated within existing accounting protocols

• Funding announced for the Murrurundi dam wall raising project may be able to be applied to this scheme instead, to provide a better outcome for the residents – this requires further investigations and negotiations with the Department of Water Utilities

• Scone has some surplus town water supply that could be used within the scheme for village supply north of Scone

• May be able to secure town water for villages and Murrurundi from Glenbawn • May not require full allocation in early years as users ‘gear up’ to receive water, therefore no pressure to

purchase more Hunter River water under current high price scenario • Scheme should be designed to allow expansion in the future as demand dictates

3. Developing a pathway forward Noted: • To continue investigations into the potential of the scheme • Conduct an engineering analysis and detailed survey using Council resources where appropriate and

external consultants as needed • The Water Fund can be used to finance further studies • Premier’s Department is prepared to provide support when negotiating with other government agencies

4. Recommendations Motion: That the recommendations as presented in the PID Steering Committee Business Paper be accepted with the following modifications: That the “Rural Property Irrigation and Village Water Supply Scheme” be changed to the “Rural Water Scheme”

Moved: B Rose/ Sec: P Hodges CARRIED NEXT MEETING: The next meeting will be held in late March (date to be determined). There being no further business the meeting closed at 3.30pm.


Section: COMMITTEE/DELEGATES

A.12.3 CONSULTATIVE COMMITTEE

Council: 17 December 2007

RECOMMENDATION: That Council note the minutes of the Consultative Committee meeting held 13 December 2007. BACKGROUND: Minutes of the meeting are included as Attachment 1. ISSUES: As noted in the minutes. SUSTAINABILITY: OPTIONS: To accept, modify or reject the recommendation. FINANCIAL CONSIDERATIONS: Nil RESOLVED that Council note the minutes of the Consultative Committee meeting held 13 December 2007.

Moved: Cr D Peebles Seconded: Cr L Watts CARRIED



A.12.4 DEVELOPMENT APPLICATION NO. 326/07 SERVICE CENTRE Council: 17 December 2007

RECOMMENDATION: That Development Application No. 326/07 for the proposed Service Centre be referred to the Development and Environmental Services Committee for further assessment and recommendation to Council. BACKGROUND: Owner: UPPER HUNTER DEVELOPMENTS (SCONE) PTY LTD Applicant: UPPER HUNTER DEVELOPMENTS (SCONE) PTY LTD Location: LOTS 12, 13, 14, 15, 16, 17, 18 & 23 DP 6498, 18-30 KELLY STREET, SCONE Proposal: SERVICE CENTRE INCLUDING SERVICE STATION, THREE FAST FOOD OUTLETS &

FIVE CAR WASH BAYS Zoning: 3(b) Special Business The Council has received a development application for the above mentioned development proposal on Lots 12, 13, 14, 15, 16, 17, 18 & 23 DP 6498, 18-30 Kelly Street, Scone. The Council has received 7 submissions from adjacent and nearby residents expressing concern about the development. The site was previously subject to Development Application No. 365/04 for a service centre which was approved by Council. Since that approval the land has been rezoned to 3(b) Special Business (Scone Local Environment Plan 1986 – Amendment No. 67). ISSUES:

• An assessment under the Environmental Planning and Assessment Act will be finalised following the inspection and discussions.

• A layout plan of the site is attached. • The development meets the objectives of the 3(b) Special Business zone of the Scone Local Environment

Plan 1986. • Referral to the Development and Environmental Services Committee will allow further detailed assessment

to be undertaken. SUSTAINABILITY: Appropriate development control which considers all relevant issues and merits of applications is an important role for Council. OPTIONS: To refer the application to the Development and Environmental Services Committee or to have a further report submitted to Council. FINANCIAL CONSIDERATIONS: Development Application fees and other charges of $7,467 have been paid. RESOLVED that Development Application No. 326/07 for the proposed Service Centre be referred to the Development and Environmental Services Committee for further assessment and recommendation to Council.

Moved: Cr P Hodges Seconded: Cr L Parsons CARRIED



A.12.5 DA 294/07 PROPOSED RURAL SUBDIVISION BLAIRMORE LANE, ABERDEEN


RECOMMENDATION:

That Development Application 294/07 for a proposed rural subdivision be referred to the Development and Environmental Services Committee for, further assessment and recommendation to Council.

BACKGROUND: Owner: G & R Jones Applicant: G & R Jones Property: Lot 5 DP 242089 No 261 Blairmore Lane Aberdeen. Proposal: Subdivision into two Allotments Zoning: 1(i) Intensive Agriculture

The proposal is to subdivide the land into two allotments such that proposed Lot 51 will have an area of 10.67 ha and proposed Lot 52 will have an area of 4,107 sq metres. The purpose is to create a single allotment for the existing dwelling on proposed Lot 52. The allotments are below the 40 ha minimum that is required by the Scone Local Environment Plan 1986. The applicant has submitted an objection to this requirement under State Environment Planning Policy No 1 (Development Standards).

The application has been publicly advertised and adjoining owners formally advised. One submission was received, raising issues related to the potential land use conflicts that arise from having residential dwelling close to farming activities. The application has also been referred to the Department of Primary Industries (Agriculture) who have also objected to the development on the grounds of potential land use conflict and creating a precedent for similar subdivisions.

The application requires the concurrence of the Department of Planning should council support the proposal. It is suggested that referral to the Development and Environmental Services Committee will allow further assessment and recommendation to Council at its September meeting.

ISSUES: � An assessment under the Environmental Planning and Assessment Act has not yet been completed. � The application seeks to vary the minimum area requirements of the zoning of the land. Documents to

support the request will be provided to the Development and Environmental Services Committee as attachments for consideration. A copy of the proposed subdivision is attached.

SUSTAINABILITY: Appropriate development control which considers all relevant issues and merits of applications is an important role for Council.

OPTIONS: To refer the application to the Development and Environmental Services Committee or to have a further report submitted to Council.

FINANCIAL CONSIDERATIONS: Development Application fees of $580 have been paid.

RESOLVED that Development Application 294/07 for a proposed rural subdivision be referred to the Development and Environmental Services Committee for, further assessment and recommendation to Council.

Moved: Cr E Bates Seconded: Cr D Peebles CARRIED


QUESTIONS WITHOUT NOTICE Cr E Bates: Schools Spectacular

Enquired whether Council were aware that he attended the afternoon tea at the Scone Public School which was provided to thank sponsors of the “Schools Spectacular”. Cr Bates informed Council that it was a fantastic presentation and a great delight to hear the children sing and he felt that the sponsorship provided by Council was money well spent. The Mayor replied by stating that these type of events are a great incentive to continue providing sponsorship to schools.

Cr L Watts: Pigeons at NAB

Enquired if there had been any follow up with Tamworth Council regarding the pigeon problem at the National Australia Bank in Scone. The Director Environmental Services advised that Tamworth Council use rubber snakes on the roof to scare off the pigeons and that his staff would encourage shopowners to try this method. Future Festive Seasons Enquired if Council could give consideration to future options for the festive season such as a Christmas Tree in Elizabeth Park or possibly allow for something at the new administration centre. The Mayor responded by informing Council that the state of shop fronts in Kelly Street was discussed at the Finance Committee meeting and suggested shop owners should become involved in this as well. The Director Technical Services advised that this will be taken on board.


COMMITTEE/DELEGATES REPORTS Section: COMMITTEE/DELEGATES

C.12.1 FINANCE COMMITTEE Council: 17 December 2007

RECOMMENDATION: That the recommendations of the Finance Committee as circulated be adopted. BACKGROUND: The Finance Committee meeting has been called for Friday, 14 December 2007. Recommendations from that meeting will be available at the Council meeting. ISSUES: As per agenda paper. OPTIONS: Not applicable. FINANCIAL CONSIDERATIONS: As per report. F.12.1 RESOLVED that Council note the financial report for the period.

Moved: Cr N Doonan Seconded: Cr L Parsons CARRIED F.12.2 RESOLVED that Council: 1. Note the comments on the budget variations by managers. 2. Vote the funds requested and note the source of funds, as detailed by the managers.

Moved: Cr N Doonan Seconded: Cr L Watts CARRIED


Section: COMMITTEE/ DELEGATES REP410/07

C.12.2 MERRIWA DISTRICT AUSTRALIA DAY COMMITTEE Council: 17 December 2007

RECOMMENDATION: That Council:-

1. note the minutes of the meeting; 2. approve the financial considerations that will occur if the extra event occurs on Australia Day 2008.

BACKGROUND: A meeting of the Australia Day Committee was held on Monday, 3 December 2007. The minutes and action list are included as attachments 1 and 2. ISSUES: As outlined in the minutes. The Merriwa youth are seeking to run an activities afternoon at Merriwa Pool once the official ceremony has been completed. This has been approved by the Australia Day Committee. SUSTAINABILITY: By having this event the committee believes it could help sustain the committee and revitalise the Merriwa district Australia Day Celebrations. OPTIONS: To adopt the recommendation or not. FINANCIAL CONSIDERATIONS: Council would have the cost of the pool to consider, an estimated cost would be $600 if 200 adults and children attended. Additional funds would need to be allocated to this event. RESOLVED that Council:-

1. note the minutes of the meeting; 2. approve the financial considerations that will occur if the extra event occurs on Australia

Day 2008.

Moved: Cr D Peebles Seconded: Cr E Cottle CARRIED


ATTACHMENT 1

MINUTES OF THE MERRIWA DISTRICT AUSTRALIA DAY COMMITTEE MEETING HELD AT THE MERRIWA RSL CLUB, MERRIWA ON MONDAY, 3 DECEMBER 2007 COMMENCING AT 6.01PM

1.0 PRESENT: Mr Arthur Williams (Chairperson), Mr Bryan Baker, Mrs Jan Cronin, Mrs Dale

Wesley, Mrs Ella Mulholland, Mrs Shirley Hunt, Mrs Kerry Hapgood, Cr Deirdre Peebles, Mrs Margret Wright and Mr Paul Murray

2.0 IN ATTENDANCE: Mrs Kate Sommerlad 3.0 APOLOGIES: Nil 4.0 ABSENT: Mrs Edna Binks 5.0 DECLARATION OF INTEREST: Nil 6.0 MINUTES OF THE PREVIOUS MEETING:

MOTION: That minutes of the meeting held 5 November 2007, a copy having been distributed to all members be taken as read and adopted.

B Baker/ P Murray CARRIED 7.0 BUSINESS ARISING FROM MINUTES:

7.1 Merriwa Australia Day Celebrations

Review Australia Day task and action table in attachment 1, for all events and requirements for the day.

8.0 CORRESPONDENCE

8.1 Incoming Nil

8.2 Outgoing

Letters of resolution for 2007 awards addressed to o Cheree Walmsley, Clare Martin, Pauline Lawler and Jenny Johnson.

9.0 GENERAL BUSINESS

9.1 Schools Special Activity o The activity has a theme of “What Australia means to me” children in years K - 6 are

invited to design and create a calico swatch of A4 size o A new competition in 2008 for kids in years 6-12. They are invited to enter a poetry

competition based on the same theme of “What Australia means to me”. o To ensure that this competition is supported Kate to contact schools and find support.

9.2 Theme for Australia Day o The committee decided to celebrate Australia Day with the theme of 2008 the Year of the

Scout. o Dale Wesley to contact Jane Cronin in relation to Scout material for the committee to use

on the day.

9.3 Entertainment for the Day o National Anthem to be played live by Katrina Constable, James Constable and David

Marchese, Jan Cronin to finalise details.

MOTION: The musicians need to be paid $100 to continue the system that began for the 2007 awards.

B Baker / J Cronin CARRIED


9.4 Voting of Awards o Concern was raised over the voting with committee members needing to understand the

categories that are to be judged. o Therefore all committee members are to be provided with a definition of Sustainable

Agriculture and Environmental Excellence before the 2008 voting is conducted.

9.5 Activities Afternoon at Merriwa Pool to be held 26 January 2008 o The Australia Day Committee is happy to have the Youth Centre to be involved in

organising and running an activities afternoon at Merriwa Pool for all ages and families. o The Australia Day Committee merchandise is to be delivered to the pool after the official

ceremony for the kids to decorate the pool area. o Youth Centre can conduct fundraising through raffles and food (ice creams, sweets etc) o Need to confirm with Steve Pryor that the Merriwa Pool will be opened to the public for free

for the afternoon of Australia Day. o A Youth Group member to attend the next committee meeting on the 17 December 2007

and the pool business is to be dealt with first so they do not have to attend the entire meeting.

9.6 Australia Day Programs and Placemats

o The Committee approved of the placemat design, however the “Merriwa District” needs to be more prominent.

o The new program design was also accepted by the Committee. 10.0 NEXT MEETING

The next meeting will be held on Monday 17 December 2007 at the Upper Hunter Council Chambers, Vennacher Street, Merriwa. If required a special meeting will be held at the Upper Hunter Shire Council, Merriwa Office, Vennacher Street Merriwa on Monday 17 December 2007 commencing at 6.00pm. The Committee is to determine if this meeting is required when they meet earlier in the month.

THERE BEING NO FURTHER BUSINESS, the Chairperson closed the meeting at 7.15pm.


ATTACHMENT 2

Merriwa Australia Day Celebrations

Tasks and Action Table 2008

Project:

Merriwa District Australia Day Celebrations Saturday 26 January 2008

Tasks & Actions Table

Task By Who By When Comments

Committee meetings

Schedule meeting timetable for 12 month calendar o Meetings= 3/12/07 @ RSL, 17/12/07 & 7/01/08

Committee 3 December Review & Confirm

Establish task list & preferred timeline Committee 8 October Completed

Venue

Merriwa RSL Club- Book venue Donna 8 October Booked Invite representative to attend meetings Donna 8 October Done Set up Committee 3 December Booked for 25 Jan

set up PA System Committee 3 December Works Very Well Awards table & seating arrangement Committee 3 December Done Risk Management Audit Carried Out Donna 5 November Done Catering

BBQ – Apex Club Kate 3 December Accepted Food Purchase- Cake, IGA, Max’s Country Cuts, RS:, Bakery Jan Cronin January Meat Done,

Estimated food cost between $850 & $1000

General

Invite special guests - Councilors Kate Done Woolworths Representative Jodie Phelps Done Hon George Souris MP Jodie Phelps Done Hon Joel Fitzgibbon MP Jodie Phelps Done Mayor and General Manager Jodie Phelps Done Running Sheet Kate/Arthur Dec/Jan Arthur to locate

2007 MC – Chairperson of Committee Arthur Entertainment – Investigate options Jan Cronin 3 Dec Katrina Constable

Accepted Decorations? Flags? Stickers? Placemats Jodie Phelps 17 Dec Alterations Made-

Draft Photography of Award Recipients and Event photos – Enid Holt Kate 3 Dec Accepted Special activity – Organise quilts to be made from previous calico Calico & Poetry Competition.

Kate 3 Dec Phone Call to all schools, advertise.

Year of the … SCOUT Committee 17 Dec Dale Wesley to locate Scout material

Program? - Draft Jodie & Kate 17 Dec Once details are known

National Anthem Sung? Played? Recording? Committee 3 Dec Played live, CD as back up option.

Ambassador gifts? Special guests gifts? Museum bag and MWA Products including History book, Winery, Mustard, olives, lavender herb farm?

Kate/ Bryan Baker

17 Dec To take to meeting on 17 Dec, $45 Cost

Awards

Nomination Forms – Produce flyer for Ringer Donna/Kate Completed Community Announcements Kate In Progress Media Release Donna Completed Posters – Australia day award nomination forms available here. – Australia Day celebrations

Jodie Completed

Guidelines – Kate Completed Trophy/Certificates/Badges or Other – Pre Book and organise Donna Muswellbrook still


in business, keep working with Scone.

Citizenship Advertise in Ringer- Naturalisation ceremony encouraged Kate Done, No enquires Plants Purchase plants for citizenship Kate No required

Australia Day Council of NSW

Ambassador Program Registration & Preference Kate 12 October Done Celebration Listing Kate 12 October Done

Ambassador Works Very Well Ambassador accommodation – greeting? Host/ess – Kate 5 November Done Information package about Merriwa on arrival – preview information package

Tina/ Kate 17 Dec

Celebration Guide and History Donna/Kate 3 Dec or 17 Dec

Advertising Accepted Nomination process - Where & When Done Celebrations Kate 17 Dec When details are

known Information packages around town for nomination Done School newsletters, The Ringer, HVN, ABC Radio Done

Updated 15/10/2007 Updated 12/11/2007 Updated 26/11/2007 Updated 4/12/2007


Section: COMMITTEES/DELEGATES REP412/07

C.12.3 ECONOMIC DEVELOPMENT & TOURISM COMMITTEE Council: 17 December 2007

RECOMMENDATION:

That Council:- 1) note the Minutes of the Economic Development and Tourism Committee (ED&TC) held on the 23

November 2007 (attachment 1) 2) support the recommendation for the Business Development Officer to investigate the possible options

for conducting Township Marketing Plans for Aberdeen, Murrurundi, Cassilis and Scone and report back to the committee.

BACKGROUND: The ED&TC meet quarterly. In attendance for the November meeting: Cr J Scriven - Chairman, Cr L Parsons, Cr Deirdre Peebles, Mr M Blay (Aberdeen Rep.), Mr S Constable (UHS- Business Development Officer), Catherine Watt (NPWS)

The next meeting of this Committee is Friday 22 February 2008.

ISSUES:

• Clarification was sought as to the current budgeted works for the tourist lookout at Aberdeen. A $20,000 allocation has been provided in 2007/08 for the construction of a rotunda at the lookout and discussions have also been held to look at constructing some type of covered area inside the cemetery. The Committee requires confirmation that the lookout project is to continue and that the two projects are not linked or conditional upon each other.

• Business Development Officer is developing a whole-of-shire economic strategic plan and requires the input of the ED&T Committee

• The Committee Charter was tabled and discussed and was agreed that the functions were still relevant but membership to be reviewed, especially whether nominated representatives are appropriate

• BDO to conduct a facilitated discussion during next meeting

OPTIONS:

Accept, reject or amend the recommendation

FINANCIAL CONSIDERATIONS:

To come from existing budget. RESOLVED that Council:-

1) note the Minutes of the Economic Development and Tourism Committee (ED&TC) held on the 23 November 2007 (attachment 1)

2) support the recommendation for the Business Development Officer to investigate the possible options for conducting Township Marketing Plans for Aberdeen, Murrurundi, Cassilis and Scone and report back to the committee.

Moved: Cr E Bates Seconded: Cr D Peebles CARRIED


ATTACHMENT 1

UPPER HUNTER SHIRE ECONOMIC DEVELOPMENT & TOURISM COMMITTEE

MEETING MINUTES

Friday 23 November 2007 Upper Hunter Shire Council Chambers - Scone

1.0 PRESENT Cr J Scriven - Chairman, Cr L Parsons, Cr Deirdre Peebles, Mr M Blay (Aberdeen Rep.), , Mr S

Constable (UHS- Business Development Officer), Catherine Watt (NPWS) 2.0 IN ATTENDANCE

Tess Hynes (Murrurundi Development Association & Merriwa Growth Strategy Coordinator) 3.0 APOLOGIES

Motion: That the following apologies be accepted: Mrs E Holt (Merriwa Tourism & Promotion Association), Mrs B McKenzie – Secretary (Manager Tourism), Mr Viv Carter (Murrurundi Progress Association), Mr D Brown (NPWS)

L Parsons/D Peebles CARRIED 4.0 MINUTES OF THE PREVIOUS MEETING

Motion: To adopt the minutes of the meeting held on 31 August 2007 as an accurate record of the business conducted thereat.

C Watt/L Parsons CARRIED

5.0 MATTERS ARISING FROM THE PREVIOUS MINUTES

6.7 Aberdeen Lookout

Clarification was sought as to the current budgeted works for the tourist lookout at Aberdeen. A $20,000 allocation has been provided in 2007/08 for the construction of a rotunda at the lookout and discussions have also been held to look at constructing some type of covered area inside the cemetery. The Committee requires confirmation that the lookout project is to continue and that the two projects are not linked or conditional upon each other. Committee suggested that Belinda provide an update with the minutes.

6.0 GENERAL BUSINESS 6.1 Report from D Dutton – Noted that Daryl is on leave and no report was available

6.2 Report from– National Parks & Wildlife – Catherine Watt Noted, the NPWS are currently working on:

� Event held at Burning Mountain to celebrate 30 years � Attended the Turning the Pages event at Murrurundi � Polblue project area in the Barrington Tops is 75% completed

6.3 Report from - Scone Chamber of Commerce & Industry - W Phelps – No report given 6.4 Report from Manager – Tourism – (Attachment 2)

Noted:

• Merriwa markets to be run on 24 November with 14 stalls booked already

• Membership of UH Country Tourism questioned as to the value of this investment to the UHSC. The Committee feel that the Upper Hunter is neglected due to the focus on the winegrowing region as a tourist attraction.

• Singleton Shire Council appears to be removing their contribution to UHCT in preference to operating their own campaign.

• MT to provide current membership cost and benefits to the next committee meeting

• Tabled copy of new Upper Hunter Area Map Guide – positive feedback

• Mentioned that Drive Maps were being developed and the committee requested copies of these for comment


6.5 Report from Business Development Officer – (Attachment 1) Noted:

• Residential land development proceeding in Merriwa, Murrurundi and Aberdeen with some early sales in Merriwa; Murrurundi land to commence sale in February and Aberdeen land mid 2008

• Merriwa Growth Strategy Coordinator – Tess provided an update on Mural project, fitness centre, Township Marketing Plan and business breakfasts. The Township Marketing Plan was developed by Linda Hayley Pty Ltd with funding from DSRD and Council and the report provides a good plan for the business district and suggestions to improve turnover and tourism in Merriwa. Total cost was approximately $6,000 with 75% funded through DSRD.

• Similar plans could be developed for other towns within the shire at a reasonable cost if DSRD support can be attained.

Motion: Sean to investigate the possible options for conducting Township Marketing Plans for Aberdeen, Murrurundi, Cassilis and Scone and report back to the committee. L Parsons/D Peebles CARRIED

6.6 Aboriginal Cultural opportunities within the Upper Hunter Noted:

• The committee is interested to investigate the opportunities for promoting the Aboriginal Cultural history of the region as part of the tourism experience

• Catherine will investigate the Aboriginal Tribal maps to identify the local People of the region

• Catherine will also develop a profile of significant sites in the Upper Hunter

• The Committee to continue discussions on this possible tourism activity

6.7 Upper Hunter Economic Development Plan Noted:

• Business Development Officer is developing a whole-of-shire economic strategic plan and requires the input of the ED&T Committee

• Tabled Committee Charter that identifies functions and membership

• Committee indicated that the functions were still relevant but membership to be reviewed, especially whether nominated representatives are appropriate

• BDO to conduct a facilitated discussion during next meeting

7.0 NEXT MEETING

Date of next meeting Friday 22 February 2008 Upper Hunter Shire Council – Scone Chambers 2.30pm There being no further business the meeting closed at 4.00pm


ATTACHMENT 2 ECONOMIC DEVELOPMENT & TOURISM COMMITTEE

TOURISM REPORT – 23 November 2007 BELINDA McKENZIE – UHSC Manager Tourism

Upper Hunter Country Tourism (UHCT) Upper Hunter Country Tourism has been busy lobbying Tourism NSW to include and improve the Tourism NSW website - changes should be completed before Christmas. The Upper Hunter Drive maps as supported by DSRD are close to completion and should also be available before Christmas. The UHCT AGM is scheduled for 4th December 2007 in Singleton. UHCT attended the Canberra Expo last month with pleasing interest shown by visitors to the events. Merriwa Visitor Information Centre Tina Taylor has settled in well to her part time position as Tourist Officer. We have trying to gain support for monthly markets, this is growing slowly with the markets not anticipated to occur until February 2008 now. The MT had discussions with Cr Peebles in relation to the Festival of the Fleeces and the possibility of developing new events. An email with some options and ideas has been forwarded direct to Cr Peebles for the Festival Committee’s consideration. The new weekend casuals to keep the Merriwa VIC open over weekends have settled in well on their five week rotating roster. They will be offered the opportunity to study Cert 3 in Visitor Information Services early next year. Tina Taylor will also be undertaking the course to further develop her knowledge of tourism. The Merriwa VIC has been selling confectionary and drinks to the Youth Group that uses the CTC. This also occurs in Murrurundi VIC and CTC. The Merriwa VIC welcomes one volunteer who fills in for Tin Taylor if she is attending meetings etc. Murrurundi Visitor Information Centre The Murrurundi VIC has secured one new VIC volunteer with continuing growth in visitation numbers. The volunteer group is co-ordinated by volunteer Carolyn Farrow who does a remarkable job in doing the roster and ordering stock. All volunteers at Murrurundi will be offered the opportunity to study Cert 3 Visitor Information Services. Scone Visitor Information & Wine Centre Jessica Hancock has settled into her role as VIC trainee Tourist Officer. She is currently studying Business Admin 3 and would also like to try Cert 3 Visitor Information Services with the volunteers and her work colleague Tina Taylor. The Scone Monthly Markets continue to grow and it is believed that the December Markets will be completely booked out. Santa has been secured and all is in readiness for a fantastic celebration. The Scone VIC continues to do a monthly promotion of local wines through the market days. The MT has been organising the completion of street maps for major towns in the Shire. These will be distributed by all VIC’s in the Shire for visitors and the BDO and Community Services dept on request.


The silhouette project still continues but is currently awaiting advice and agreement from the RTA re: proposed location and positioning of silhouettes. Numbers of on-line bookings continue to show steady growth each month. www.upperhuntertourism.com.au A request from a business operator in Aberdeen to include the Aberdeen Brochure has been noted and will be actioned after Christmas – the delay is due to new staffing and the MT on leave. Currently the Aberdeen section of the website has ample information and once the requested information for inclusion has been received a review of all Aberdeen information will be made and amendments made accordingly. Upper Hunter Shire Visitor Centre Network A thank you ‘Christmas Party’ will be held for all ambassadors and volunteers at ‘Aroma’s on Mayne’ in Murrurundi on the 3rd December 2007. All Upper Hunter Shire VIC’s will be closed on Christmas Day. MT Annual Leave The MT took five days annual leave in October. The Scone VIC trainee is rostered on over the Christmas period with the MT rostered on over the New Year period. Scone Railway Station The MT has had an interested party enquiring about the use of the railway station for training purposes. An inspection is to occur shortly.

UHS VIC visitor numbers since July 07 – till October 07 – Total 5909 visitors

Visitors to UHSC VICs

0

100

200

300

400

500

600

700

800

900

MWA MDI SCN


ATTACHMENT 3

Business Development Officer

Report 23 November 2007 Aberdeen Land

� Development consent for 20 lots.

� Construction to commence in the new year Rosedale Estate Murrurundi

� Construction to be completed prior to Xmas

� Sales and marketing program to commence immediately

� Auction of 5 lots in February Oxley View Estate Merriwa

� Construction completed

� Auction of 5 lots on 17 November, balance to private treaty

Merriwa Growth Strategy Coordinator

• Mural project progressing with school student workshop to be conducted

• Draft design has been exhibited in Merriwa for some time now

• Lease between Council and land owners being signed

• Seeking premises to operate community fitness centre in 2008 onwards Grants

� DOTARS application for Scone airport upgrade unsuccessful

� Application to Coal & Allied Community Trust for funding of Community Grants Officer successful – 3 year funding of position

Private Irrigation District

� Final report provided to Council

� Steering Committee to meet to formulate plan for future action

� Scone/Aberdeen Augmentation scheme to awaiting approval to go to tender

� Murrurundi water supply grant for increasing capacity of storage dam Upper Hunter Community Economic Development Plan

� Merriwa review meeting held in October

� Scone, Aberdeen and Murrurundi to be arranged with DSRD

� Upper Hunter Economic Development Strategic Plan to be developed

� ED&T Committee to play role in the plan development Industrial Land

• Scone industrial land DAs lodged

• Scone Service Centre DA lodged

• Merriwa, Murrurundi and Aberdeen industrial land strategies to be developed


Section: COMMITTEES/DELEGATEST REP 414/07

C.12.4 WALFERTAN COMMUNITY CONSULTATIVE COMMITTEE MEMBERS Council: 17 December 2007

RECOMMENDATION: That Council appoint Mr John Driscoll and Mr John Bourke to the Walfertan Community Consultative Committee BACKGROUND: Expressions of interest were called for a position on the Walfertan Community Consultative Committee (Walfertan CCC), following the resignation of a community member. Two nominations were received and copies are included under separate cover. ISSUES:

� The Walfertan CCC had been operating with only two community members previously � Two additional members will provide three community members, as per the Constitution of the

Committee � While Mr Burke may not be able to attend all meetings, his interest can be recognised and accepted. � Mr Driscoll is a current employee of Council however the General Manager has indicated that he is

satisfied that there is no conflict of interest due to this employment or other association that he may have with Walfertan. Any declaration of any pecuniary or not pecuniary conflict of interest will be a matter for Mr Driscoll, as it is for every other committee member.

SUSTAINABILITY: Not applicable OPTIONS:

• To appoint the two nominees to the Walfertan CCC. • To appoint only one nominee • To call further expressions of interest for community positions on the Walfertan CCC

FINANCIAL CONSIDERATIONS: Nil. RESOLVED that 1. Council appoint Mr John Driscoll and Mr John Bourke to the Walfertan Community Consultative

Committee; 2. The Charter be amended to allow further community representatives to act as an alternate

member to the Committee and that Council call for expressions of interest.

Moved: Cr N Doonan Seconded: Cr P Hodges CARRIED


Section: COMMITEE /DELEGATES REP 418/07

C.12.5 SCONE YOUTH CLUB COMMITTEEE


RECOMMENDATION: That Council note the minutes of the meeting. BACKGROUND: A meeting of the Upper Hunter Shire Scone Youth Club Committee was held on Tuesday, 20 November 2007. The minutes of the meeting are included as Attachment 1. ISSUES: As outlined in the minutes. SUSTAINABILITY: Not applicable. OPTIONS: To adopt the recommendations or not. FINANCIAL CONSIDERATIONS: Nil. RESOLVED that Council note the minutes of the meeting.



ATTACHMENT 1

Minutes for the meeting of the Scone Youth Club Committee held at 5:30pm on Tuesday 20 November 2007 at the Upper Hunter Shire Council Chambers, Main Street, Scone.

1.0 MEMBERS: Cr Errol Bates Chairperson, Cr Lee Watts Beryl Bates, Valda Bowd, Charles Cooke, Robert Thurgood.

2.0 IN ATTENDANCE: Miss Sally Jenkinson, Mrs Donna Rea 3.0 APOLOGIES: Nil 4.0 ABSENT: Jennifer Kumar 5.0 DECLARATION OF INTEREST: Nil 6.0 GENERAL BUSINESS:

6.1 Membership

• Cr Bates welcomed members to the Scone Youth Club Committee and Introductions were made.

6.2 Committee Charter, Code of Conduct and Code of Meeting Practice

• Noted, members of the committee were provided with a Committee Charter, Code of Conduct and Code of Meeting Practice and noted their importance. The next meeting is to be held Tuesday 19 February 2008 and meeting times and dates for the next meeting will be determined at each previous meeting.

6.3 Report from Upper Hunter Youth Services Officer

• Upper Hunter Shire Youth Services Officer, Ms Sally Jenkinson gave a report providing an overview of funding arrangements, statistics, programs and activities recently undertaken, calendar of events and recent training undertaken.

• Sally reported that the average age attending has been 10-14. It was suggested that young

people be surveyed, (especially 15-17 year olds) to see how they would be attracted to attend the centre.

6.4 Input from Committee members

• Input was sought from members regarding suggestions for gaps in service delivery or ideas about future activities or suggestions for Scone Youth Club.

• Committee Members asked about the progress of Boomerang Youth Express. They were also

keen to meet at the Youth Club and include young people and their feedback in Committee meetings.

7.0 NEXT MEETING:

The next meeting will be held on Tuesday 19 February 2008 at Scone Youth Club Susan Street Scone, commencing at 5:30pm

The Chairperson Closed the meeting at 6:30pm


Section: COMMITTEE/DELEGATES REPORT

C.12.6 SALEYARDS COMMITTEE Council: 17 December 2007

RECOMMENDATION: That Council: 1. Adopt the Minutes Of Scone Saleyards Committee held on Tuesday 4 December 2007 2. Note the Capital Works report. 3. Note the report regarding Department of Primary Industries - Bovine Johnes disease (BJD) changes coming

in NSW 4. Note the report on selling ring gates 5. Note the Management Report 6. Note the correspondence items as presented BACKGROUND: A meeting of the Scone Saleyards Committee was held on Tuesday 4 December 2007. Council was represented by Cr. Bates, Mr Bede Spannagle and Mr Mark Partridge ISSUES:

1. Minutes of meeting 2. Capital works 3. Bovine Johnes disease presentation by Mr Jim Kerr (RLPB) 4. Selling ring gates 5. Management report 6. Correspondence items

SUSTAINABILITY: Not applicable OPTIONS: To adopt, amend or reject the recommendations FINANCIAL CONSIDERATIONS: As detailed in minutes RESOLVED that Council: 1. Adopt the Minutes Of Scone Saleyards Committee held on Tuesday 4 December 2007 2. Note the Capital Works report. 3. Note the report regarding Department of Primary Industries - Bovine Johnes disease (BJD)

changes coming in NSW 4. Note the report on selling ring gates 5. Note the Management Report 6. Note the correspondence items as presented.

Moved: Cr E Bates Seconded: Cr N Doonan CARRIED


ATTACHMENT 1 MINUTES OF THE SCONE SALEYARDS COMMITTEE HELD ON TUESDAY 4 DECEMBER 2007 AT 3.00PM IN THE COUNCIL CHAMBERS, MAIN STREET, SCONE PRESENT: Cr E Bates (Chair), Mr K Knight, Mr D Cameron, Mr P Townsend and Mr J Shaw. APOLOGIES: RESOLVED that the apology received from Crs P Hodges & E Cottle, Mr H Carrigan and Mrs C Pinkerton for non attendance be received and noted. MOVED: J Shaw SECONDED: P Townsend MOTION CARRIED IN ATTENDANCE: Mr B Spannagle (Director Technical Services), Mr M Partridge (Saleyards Manager), Mr J Kerr and Mr P Sawyer DECLARATION OF INTEREST: Nil RESOLVED that the Minutes of the meeting held on 22 August 2007 as circulated be adopted. MOVED: K Knight SECONDED: J Shaw MOTION CARRRIED BUSINESS ARISING FROM MINUTES 1. Capital Works at Saleyards

BACKGROUND: Capital works scheduled includes: loading ramps and yard replacement also works associated with the “Sanctus Bovine” grant ISSUES: Works progress: • Loading ramp improvements – All ramps completed. Design changes implemented with ramps 1 & 2 included additional catwalk and height variations • Yard replacements have commenced with over 2.3km of cattle railing installed. The 2

nd order of

steel is currently being installed • “Sanctus Bovine’ grants works – Showers and truckwash completed. Truckwash works were above budget due to additional works required after consultation with truck operators and OHS considerations. OPTIONS: To accept, modify or reject the recommendation FINANCIAL CONSIDERATIONS: Capital budget allocation and restricted asset funds

RECOMMENDED that the Capital Works report be noted. MOVED: J Shaw SECONDED: P Townsend MOTION CARRIED 2. Department of Primary Industries - Bovine Johnes disease (BJD) changes coming in NSW

BACKGROUND: The August Meeting of the Committee considered a report relating to the Bovine Johnes disease changes and resolved that the December Saleyards Committee have a focus on the ‘bovine johnnes regulations’ and an address by Jim Kerr, RLPB veterinarian.

ISSUES: Dependent upon legal requirements


OPTIONS: To accept, modify or reject the recommendation

FINANCIAL CONSIDERATIONS: Capital budget allocation and restricted asset funds

RESOLVED that report be noted MOVED: D Cameron SECONDED: J Shaw MOTION CARRIED 3. Selling ring gates

BACKGROUND: MacCallum Inglis have requested that Council install pneumatic operated gates on the 2 entries and 1 exit gate from the selling ring at the saleyards.

ISSUES: The installation of pneumatic operated gates on the selling ring is currently being investigated and if deemed appropriate will be included in the 2008/09 Strategic Plan for consideration. OPTIONS: N/A

FINANCIAL CONSIDERATIONS: Currently under investigation

RECOMMENDED that the report be noted MOVED: K Knight SECONDED: D Cameron MOTION CARRIED MANAGEMENT REPORT: BACKGROUND: Report provided by Manager Technical Support Services and Saleyards Manager

ISSUES:

1. Requests for works • Action request books developed for use by Saleyard users.

2. Operations 3. Equine Influenza – use of truckwash

• A detailed report will be provided to the meeting on income, usage etc 4. Animal Health Emergency Plan

• Although developed for Scone Saleyards, the Plan was utilised during the Equine Influenza Outbreak and proved extremely beneficial.

• Operational wise, Upper Hunter Shire and in particular the Scone Emergency Operations Centre was well prepared for such an emergency and has received much praise for our preparedness and systems


FINANCIAL CONSIDERATIONS: Subject to budgetary constraints RECOMMENDED that the Management Report be noted. MOVED: D Cameron SECONDED: J Shaw MOTION CARRIED


SCONE REGIONAL SALEYARDS OPERATING REPORT

2007/08

No. This year

actual Budget

Fat Cattle 14,801 17,600

Appraisal Cattle 4,185 400

Stud Cattle 52 50

EU Scan 1,021 230

Total Income from sales 81,338 83,948

NLIS proportion of income 19,038 18,050

Gross Value All Stock $ 11,381,278

AVERAGE PRICE

0

50

100

150

200

cen

ts p

er

kg

0

100200

300400

500600

700

$ p

er h

ead

cents per kg $ per head

COMPARATIVE GROSS VALUES

0

10

20

30

40

Jul-07

Aug-07

Sep-07

Oct-0

7

Nov-07

Dec-07

Jan-08

Feb-08

Mar-0

8

Apr-08

May-0

8

Jun-08

$ M

2006/07 YTD Cumulative 2007/08 YTD Cumulative

NO. OF HEAD SOLD

0

10

20

30

40

50

60

Jul-07

Aug-07

Sep-07

Oct-0

7

Nov-07

Dec-07

Jan-08

Feb-08

Mar-0

8

Apr-08

May-0

8

Jun-08

CU

MU

LA

TIV

E V

AL

UE

$,0

00

YTD Predicted YTD Actual

2006/07

No. This year

actual Budget

Fat Cattle 23,731 21,700

Appraisal Cattle 356 1,800

Stud Cattle 0 75

EU Scan 277 375

Total Income from sales 110,525 108,573

NLIS proportion of income 24,092 23,575

Gross Value All Stock $ 13,292,335

AVERAGE PRICE

0

50

100

150

200

250

4-Ju

l

18-J

ul

1-Aug

15-Aug

29-A

ug

12-S

ep

26-S

ep

10-O

ct

24-O

ct¢ P

ER

KG

0

100

200

300

400

500

600

700

$ P

ER

HE

AD

PER KG PER HEAD

COMPARATIVE GROSS VALUES

0

10

20

30

40

50

JULAUG

SEPO

CTNO

VDEC

JAN

FEBM

ARAPR

MAY

JUN

$ M

2005/06 YTD Cumulative 2006/07 YTD Cumulative

NO. OF HEAD SOLD

0

10

20

30

40

50

60

70

Jul-06

Aug-06

Sep-06

Oct-0

6

Nov-06

Dec-06

Jan-07

Feb-07

Mar-0

7

Apr-07

May-0

7

Jun-0

7

CU

MU

LA

TIV

E V

AL

UE

$,0

00

YTD Predicted YTD Actual


CORRESPONDENCE: BACKGROUND: Correspondence received by Council relating to saleyard management issues.

ISSUES: 1. Saleyard Operators Association – SOA Board Meeting

On the 23 November SOA will be holding a Board meeting. One of the many issues to be determined by the Board will be to give due consideration to the substantial and much needed work that has been completed in the review of the saleyard Code of Practice. This as a draft document has been worked on since December 2006 and it is most timely that it is verging on completion as we head towards 2008, which is only a little over 7 weeks away.

The review has involved all known willing participants in the sheep and cattle industry, plus the use of acknowledged experts in animal welfare. The review has proven most difficult, with continual follow up in seek all sectors to contribute in a positive, meaningful manner and then to reach consensus. A major focus has been simplifying the document by removing a substantial amount of duplication that existed and the obvious need to target animal welfare.

On advise received and taking note of what has and is taking place in various sectors of the livestock industry, I would strongly urge saleyard managers and staff to become very mindful of animal welfare issues and work related OH&S implementation and record keeping. This continual pressure is highlighting the need to become even more professional in your approach to the operation and management of saleyards. I note the ALTA share some of our concerns and have alerted their members to the need to be mindful of animal welfare and their TruckCare system. The following item is from their new letter.

2008 Animal Welfare Campaign Surely, it's safe to assume that nobody would ever want to see this industry go through what the sheep industry has during the big anti-mulesing campaign. But the hundreds of stock carrying members in the ALTA will face a major protest against transport of livestock early next year. The campaigners will be well organised and well funded. Thanks to the efforts of many professional carriers, the TruckCare system is being viewed as a good defence to attacks on the industry. TruckCare is a badge of quality in stock transport that the industry should be proud of and it will be a key way for individuals to show to the community and campaigners that they are quality operators, a cut above. More will need to be done in the next year to make sure we can back up this claim, including making sure the TruckCare management processes are as professional as the system itself has now become. But of course, animal welfare isn't just about TruckCare. Getting the rest of the 'paddock to plate' supply chain to understand how they can contribute to better animal welfare in stock transport will be vital in 2008, if we are to see any positive change on animal welfare standards in the industry. That means that curfew practices, the importance of presenting stock 'fit for loading' in the first place, not over-penning stock, etc. all need to be communicated loud and clear by the ALTA in the coming year. I congratulate the ALTA on the above, as 2008 could well be a difficult year for those who are not prepared. The draft Code of Practice is now ready for final consideration by the SOA Board, once the Board are satisfied with its content and approve the document it will then be distributed. All saleyard staff should be made aware of its content, making sure that it is compiled with.


2. Saleyard Operators Association – Scanning and Storage of NVD Information - Saleyards

Following on from some excellent work carried out at the Taree saleyards in developing the scanning of NVD's the Victorian Department of Primary Industries commissioned a study in early 2007 to determine the feasibility of establishing a national database for NVD images, which they consider should potentially be part of the NLIS database. This study concluded that there were tangible benefits associated with establishing such a central database for all parties in the livestock supply chain. There has also been some additional work undertaken to facilitate the scanning of NVD's within saleyards. The report and concept of developing a national database for the storage of NVD images has received support from stakeholders such as; NLIS Monitoring Committee, NLIS Cattle Executive Committee, NLIS Sheep Management Committee and the SAFEMEAT Executive Committee. SOA as an organisation has and will continue to seek innovative improvements and therefore has given in principle support, provided it is operational efficient, cost effective and manageable. In addition we seek the program to be non discriminative between saleyard and agents software providers as this could further reduce participants in this area. On advice received regarding this current program there is only one software company involved, we do not want patents taken out by any one Company that would exclude others as we have seen in the past. The other software providers have the majority of through put in livestock numbers and saleyard clients and appear to have been left out. If this is so then this is a real concern as we do not want a monopoly to form through unfair discrimination between software providers ending in the choice of one. Following the recommendations (see attached paper) made to the SAFEMEAT Executive Committee on 16 October, it was decided a Working Group, chaired by MLA, be formed to provide a consultative forum in establishing business rules for the collection and storage of the images, definition of scope for the project and setting governance principles.

3. Saleyard Operators Association –Saleyards Code of Practice

Over the past 11 months we have been working on this program firstly as a Code of Practice, then as an Australian Saleyard Industry Standard and finally back to being called Australian Saleyard Code of Practice. During this period considerable change has occurred from the original draft to the new document with many people from all sectors contributing in a positive manner. In seeking finalisation we conducted on the 24 September 2007 an open industry workshop in Sydney where additional fine tuning / corrections were made, these have been implemented and then emailed asking for comment by the COB last week. There has been no further adjustment made therefore it is my intention to place this draft document "on the table" until the 16 November 2007. At the next Board meeting of the Saleyard Operators Australia on Friday 23 November, proper and due consideration will then be given by the Board to all matters regarding any or all submissions and recommendation that have been correctly placed with SOA by email before a decision is made. May I also remind all that this is a living document, subject to change as the law(s), regulations and operational protocols require, thus it is intended to hold from time to time annual reviews.


FINANCIAL CONSIDERATIONS: Nil GENERAL BUSINESS: 1. Works requests

a. Shade covers – quote to be followed up b. Sheep yards – excavator to level gravel when effluent dams cleaned out c. Gate at top of walk – needs latch

MEETING CLOSED AT 4.30PM


Section: COMMITEE /DELEGATES

C.12.7 WHITE PARK DEVELOPMENT & MANAGEMENT COMMITTEE


RECOMMENDATION: That Council:

• Note the minutes of the meeting, and • Endorse the recommendation of the Committee that the Masterplan be reviewed to ensure and

retain equine activities at White Park. BACKGROUND: A meeting of the White Park Management & Development Committee was held on Thursday, 6 December 2007. The minutes of the meeting are included as Attachment 1. ISSUES: As outlined in the minutes. SUSTAINABILITY: Not applicable. OPTIONS: To adopt the recommendations or not. FINANCIAL CONSIDERATIONS: Nil. RESOLVED that Council:

• Note the minutes of the meeting, and

• Endorse the recommendation of the Committee that the Masterplan be reviewed to ensure and retain equine activities at White Park.

Moved: Cr E Bates Seconded: Cr P Hodges CARRIED


ATTACHMENT 1

Minutes of the meeting of the White Park Management & Development Committee held on Thursday, 6 December 2007 at the Council Chambers, Main Street, Scone commencing at 6.00pm

1.0 PRESENT: Cr Errol Bates (Deputy Mayor, Chairperson), Mr Jim MacCallum, Mr Andrew

Bowcock, Ms Mary Moses, Mr Ron Stafford, Mrs Dyan O’Neill-Shaw, Ms Bronwyn Farr.

2.0 IN ATTENDANCE: Mr Daryl Dutton (General Manager), Ms Robyn Gaiter & Mr Ross Banks

(Scone Golf Club). 3.0 APOLOGIES: Cr Barry Rose (Mayor), Cr Peter Hodges, Mr Olly Tait, Mr Jade Smith, Ms

Robyne Smith, Ms Catherine Newman.

MOTION: that the apologies received be accepted.

Moved: Jim MacCallum Seconded: Ron Stafford CARRIED 4.0 DECLARATION OF INTEREST: Nil 5.0 AGENDA ITEMS:

5.1 Committee Charter MOTION: that the Committee Charter be noted.

Moved: Mary Moses Seconded: Ron Stafford CARRIED

5.2 Code of Conduct MOTION: that the Code of Conduct, applying to the members of Council Committees, be noted.

Moved: Jim MacCallum Seconded: Ron Stafford CARRIED 5.3 Master Plan for White Park

MOTION: that the Committee recommend to Council that the Master Plan for White Park be reviewed to ensure and retain equine based activities at White Park.

Moved: Jim MacCallum Seconded: Andrew Bowcock CARRIED Notes on Discussions • In order to progress the review of the White Park Master Plan, each participating

organisation is to provide to the General Manager a list of the number and areas for each organisation’s activities with any specifications, such as surfaces, fencing, water or power.

• The standard of stabling will be critical to the future utilisation of White Park for equine activities and any Masterplan proposal must consider the redevelopment of stables to necessary standards.

• Any Masterplan proposal will need to ensure the requirements of the golf course for its long term use and development, as well as current usage.

5.4 Operation of the Existing Facilities

There were no current operational issues for Council’s attention.


8.0 GENERAL BUSINESS:

Nil

9.0 NEXT MEETING

The next meeting will be held early in 2008, following receipt of information from user organisations.

The meeting closed at 7.10pm.



C.12.8 COMMUNITY DEVELOPMENT COMMITTEE


RECOMMENDATION: That Council note the minutes of the meeting. BACKGROUND: A meeting of the Upper Hunter Shire Community Development Committee was held on Tuesday, 27 November 2007. The minutes of the meeting are included as Attachment 1. ISSUES: As outlined in the minutes. SUSTAINABILITY: Not applicable. OPTIONS: To adopt the recommendations or not. FINANCIAL CONSIDERATIONS: Nil. RESOLVED that Council note the minutes of the meeting.

Moved: Cr D Peebles Seconded: Cr L Watts CARRIED


ATTACHMENT 1

Minutes of the meeting of the COMMUNITY DEVELOPMENT COMMITTEE held at 6.30pm on Tuesday, 27 November 2007 at Upper Hunter Shire Council Chambers, Main Street, Scone and via video-

conference in Merriwa and Murrurundi. 6.0 PRESENT: Mr Leo Walsh (Chairperson), Mrs Phoebe Begg, Mrs Marie Laurie,

Mr Stephen Watson, Cr Lee Watts, Mrs Kate Halliday.

VIA VIDEO CONFERENCE: Mr Viv Carter, Mrs Maisie Hibbs, Cr Deirdre Peebles, Mrs Pat Kirkby,

7.0 IN ATTENDANCE: Mrs Donna Rea, Mrs Heather Ranclaud (via video conference), Mrs Kate

Sommerlad (via video conference) 8.0 TECHNICAL ISSUES: Members and public participants introduced themselves and their location,

to check: �� video conferencing equipment was working correctly in all venues, �� all members could hear and see one another. During the meeting the speaker stated their name and location prior to addressing their point. Participants also acknowledged they are able to hear during the meeting by a nod of head during/after a point has been made. Voting on issues during the meeting was by a show of hands.

9.0 APOLOGIES: Mr Glen Morris, Mrs Kath Howard, Mrs Judith Simos, Mrs Lorna Dirscoll, Cr John Scriven, Inspector Guy Guiana, Mr John Musumeci, Mrs Maria Musumeci, Sgt Craig Sutton.

10.0 ABSENT: Nil 11.0 DECLARATION OF INTEREST: Nil 12.0 MINUTES OF THE PREVIOUS MEETING:

MOTION: that minutes of the meeting held 23 October 2007, be adopted as a true and accurate record.

MOVED: Maria Musumeci SECONDED: Stephen Watson CARRIED 13.0 BUSINESS ARISING:

5.2 Outcomes of Council Meeting

Noted, feedback from the Council meeting held 26 November 2007.

5.2 Community Plan

Noted, At the July meeting was arranged to discuss a section of the Community Plan at each Committee meeting to allow the Committee to assist with implementing some of the strategies. Sections of ATSI, CALD, Children and Young People have been discussed. The section of Older People was reviewed at this meeting.

9.3 Town Maps

Noted, town maps have been approved for printing and a copy of the design was tabled at the meeting for the Committee’s information. Suggested changes to Merriwa map were not made. Concern was raised by members at the lack of opportunity for contribution from Community Development Committee.


9.4 SBS Radio

Noted, a second quote has had to be obtained for the purposes of the funding body. A consultant will be visiting Council end November/ early December and will advise whether SBS TV will be able to be retransmitted from the same tower. Kate Summerlad advised that investigations are currently being made into whether or not SBS TV can be installed whilst ABC transmitters are being changed to digital.

9.5 Turning the Pages

The Turning the Pages, River Day held on 18 November 2007 was a great success. The artwork “River Quiver” was a spectacular sight. Photos will be tabled at the meeting for those who were unable to attend. Heather advised that DVD has been produced which will be played at the February CDC Meeting.


10.1 Street Lighting Policy Noted, Council has released a Street Lighting Policy and has asked that the CDC be consulted. Members are to provide comments to Donna Rea by 30 November for inclusion.

10.2 Community Directory Noted, an Upper Hunter Shire Community Directory is currently being compiled by Scone Neighbourhood Resource Centre. Members are asked to encourage community groups to update their details.

10.3 Video-conferencing trial

Noted, the November meeting will be the final in the Department Local Government / Local Government Association trial of using video conferencing facilities to hold meetings. Members were asked to complete a survey to mark the end of this trial. Whilst the trial has completed it is envisaged that video conference meetings will continue except for occasions where the committee is traveling to areas that do not have access or the committee wishes to come together.

11.0 NEXT MEETING

The next meeting will be held on Tuesday, 25 February 2008 at the Upper Hunter Shire Council Chambers, Main Street, Scone commencing at 6.30pm. Video conferencing will be available from Merriwa and Murrurundi offices of Council.

The Chairperson closed the meeting at 7.40pm.



C.12.9 SCONE DISTRICT AUSTRALIA DAY COMMITTEE


RECOMMENDATION: That Council,

1. note the minutes of the meeting, 2. appoint Mrs Gwen Alford to the Committee as a representative of the CWA.

BACKGROUND: A meeting of the Scone District Australia Day Committee was held on Tuesday, 20 November 2007. The minutes of the meeting are included as Attachment 1. ISSUES: As outlined in the minutes. SUSTAINABILITY: Not applicable. OPTIONS: To adopt the recommendations or not. FINANCIAL CONSIDERATIONS: Nil. RESOLVED that Council,

1. note the minutes of the meeting, 2. appoint Mrs Gwen Alford to the Committee as a representative of the CWA.

Moved: Cr L Watts Seconded: Cr E Bates CARRIED


ATTACHMENT 1

Minutes of the meeting of the SCONE DISTRICT AUSTRALIA DAY COMMITTEE held at 4.00pm on Tuesday, 20 November 2007 at the Upper Hunter Shire Council Chambers, Main Street, Scone.

7.0 PRESENT: Cr Errol Bates, Rev Ian Howarth Cr Lee Watts. 8.0 IN ATTENDANCE: Mrs Gwen Alford, Mrs Donna Rea and Mrs Robyn Cox. 9.0 APOLOGIES: Mr Graham Hook, Mr Ben Jenkinson. 10.0 ABSENT: Nil 11.0 DECLARATION OF INTEREST: Nil 12.0 MINUTES OF THE PREVIOUS MEETING:

MOTION: That minutes of the meeting held on October 2 2007, be adopted as a true and accurate record. Moved: Cr Lee Watts Seconded: Errol Bates Carried

13.0 CORRESPONDENCE:

Noted, the following items of correspondence, In: Ambassador Program- Registration made for the program awaiting announcement of Ambassador, expecting notification by end of November early December. Merchandise catalogue- T-Shirts for Committee members to be priced and ordered so that members of committees are distinctive on the day. Out: Invitations have been sent to Hon George Souris MP, Hon Joel Fitzgibbon MP, and Councillors to attend Australia Day events in Upper Hunter Shire. Invitations for Scone event have also been forwarded to Sparkles the Clown, Scouts, CWA, Guides, Lions Club and Mike Pritchard. Reports to Council,

• Australia Day Awards Process • Proposed Australia Day Award Guidelines and Nomination Forms

14.0 BUSINESS ARISING FROM PREVIOUS MINUTES: Nil


9.1 Welcome Cr Bates welcomed members. Mrs Gwen Alford was in attendance as CWA Representative. Motion: That Council appoint Mrs Gwen Alford to the Scone District Australia Day Committee. Moved: Cr Errol Bates Seconded: Cr Lee Watts Carried

9.2 Committee Charter, Code of Conduct and Code of Meeting Practice

Members were made aware of relevant meeting practices, committee responsibilities and code of conduct.


9.3 Program for Scone –task list

A task list for celebrations was developed. The Committee discussed the inclusion of a poet at the start of ceremony and invite Singer Fiona Jopson to lead the National Anthem. Second verse to be included. More Chairs to be sourced and cleaned for use at Scone Rugby Club venue. Ambassador may be included as appropriate upon notification of Ambassador details.

9.4 Risk Assessment

Council’s Safety Officer, Darren Mavin will be invited to conduct a risk assessment of venues of Scone Rugby Club and Scone Swimming Pool in December/ early January.

9.5 Budget – allocations were discussed at the meeting

9.6 Nomination guidelines and forms were circulated for members information. Nominations

close 10 December 2007. 10.0 NEXT MEETING:

The next meeting is proposed to be held on Wednesday, 19 December 2007 in the Upper Hunter Shire Council Chambers, Main Street, Scone commencing at 4.00pm. There being no further business, the Chairperson closed the meeting at approximately 5.05pm.


Section: COMMITTEE/DELEGATES REP420/07

C.12.10 UPPER HUNTER FAMILY DAY CARE JOINT ADVISORY COMMITTEE Council: 17 December 2007

RECOMMENDATION: That Council: 1. note the notes of the meeting (quorum not present) 2. accept the recommendation that the Charter be amended to read: “A quorum will consist of three (3) members.” BACKGROUND: 1. A meeting of the Upper Hunter Family Day Care Joint Advisory Committee was held on 4 December

2007. 2. The notes of the meeting are included as Attachment 1. 3. The Coordinator’s report is included as Attachment 2. 4. The Charter is included as Attachment 3. ISSUES: 1. Difficulties have been experienced in meeting the requirement to have two local government areas

represented at quarterly Joint Advisory Committee meetings. 2. The Coordinator and Carer Representative currently reside in Muswellbrook. SUSTAINABILITY: It is proposed that a meeting be held in Muswellbrook on a trial basis during business hours to encourage representation from the Muswellbrook Shire. OPTIONS: To adopt the recommendation or not. FINANCIAL CONSIDERATIONS: Not applicable. RESOLVED that Council: 1. note the notes of the meeting (quorum not present) 2. accept the recommendation that the Charter be amended to read: “A quorum will consist of three (3) members.”

Moved: Cr L Watts Seconded: Cr P Hodges CARRIED


ATTACHMENT 1

Notes of the meeting of the JOINT FAMILY DAY CARE ADVISORY COMMITTEE held at 6.30pm on TUESDAY 4 December 2007 at the Upper Hunter Shire Council Chambers, Main Street, Scone.

1.0 MEMBERS: Mrs Jeannine Garrard, Mrs Donna Rea and Cr Lee Watts 2.0 IN ATTENDANCE: Mrs Helen Clark 3.0 APOLOGIES: Mrs Margaret Caslick, Mrs Kim Manwarring, Cr Peter Hodges 4.0 MINUTES OF PREVIOUS MEETING

The minutes of the meeting held 5 June 2007, were noted.

5.0 BUSINESS ARISING

5.1 Scheme promotions Noted,

• Advertisements have been placed in local newspapers and flyers will be mailed with rates notices to UH shire ratepayers advertising the service and advising that carers are required

• Promotions day, “Giggles @ Merriwa” was held in October as part of Children’s Week • “Christmas in Aberdeen” promotions opportunity organised by carers will be held on Saturday 8

December • Article to be placed in the Bush Telegraph re carer vacancies

6.0 GENERAL BUSINESS

6.1 Carers Noted, � Donna Hopkins has resigned from the position of Carer Representative as she is not currently working as

a carer. Nomination forms for a new Carer Representative have been sent to carers. � There is a growing need for carers in most areas. � Carers are being updated regarding waiting lists via telephone and email

6.2 Scheme policies

Noted, • Policies have been approved by Council and copies distributed to all carers • Policies will be reviewed on a regular basis • Carers have requested that the first policies to be reviewed be the Carer Visit, Relief Carer, Maternity

Leave, Water Play • The Maternity Leave Policy has been reviewed and a draft circulated to Carers for comment. Two Carers

responded, with no changes suggested. The policy will be forward to General Manager for approval of the updated version to be included in Scheme Policies

• The outstanding fees matter has been settled out of court • Carers voted at the CAST meeting held 25 July 2007 to not change the notification of cancellation of care

from 7 days to 14 days

6.3 Funding/Grants Noted,

• Further funding and grants to be sought through: FRRR - sand pit cover CASP - general scheme promotions Local Service Clubs – Equipment (car seats, cots, children’s play equipment)

6.4 Traineeship

Noted, • Opportunity for Traineeship for the position of Administrative Assistant to be investigated.

6.5 Carer Resources

Noted, • Examples of Carer resource folders were tabled. • Coordinator to bring sample resource boxes to next meeting


6.6 JAG Meetings

Noted, • The September meeting was cancelled due to the number of apologies received for the meeting and with

the December meeting also lacking a quorum, the members present discussed the need to revise the quorum requirements so that formal meetings can be held. It was also suggested that Upper Hunter Family Day Care trial holding alternate meetings in Muswellbrook during business hours in order to include Muswellbrook Shire Council representatives.

7.0 CO-ORDINATOR’S REPORT The Co-ordinator’s report was noted. (See attachment 1) 8.0 PERFORMANCE INDICATOR REPORT The report was tabled and discussed. Levels of children enrolled

in the scheme are high compared with the level actually placed in care or the amount of fees received.

9.0 BUDGET

9.1. Report on Year to Date figures The report was tabled and discussed. It was suggested that avenues for funding be sourced to assist with the workload and to purchase the equipment needed.

10.0 NEXT MEETING: 6pm, Tuesday 4 March 2008, at the Upper Hunter Shire Council Chambers, Main Street, Scone. There being no further the business the meeting closed at 8.15pm.


ATTACHMENT 2

UPPER HUNTER FAMILY DAY CARE

JOINT ADVISORY GROUP MEETING 4 December, 2007

COORDINATOR’S REPORT

Outlined below is an overview of the scheme’s operations for the past six months as the JAG meeting was not held in September. Not included are council meetings, visits with carers, interviews and meetings with parents and prospective carers and SOOSH meetings etc.

CAST • Our bi-monthly CAST (Carers And Staff Together) meetings are continuing to provide an opportunity

for carers and staff to discuss policies, training requirements and general business whilst providing a great avenue for resource sharing and networking.

• Carers and staff have been issued a challenge for each meeting to present an idea, resource, recipe etc to share

• Muswellbrook meetings are now held at the Muswellbrook Workers’ Club, with some carers electing to share a meal prior to the meeting. This venue is provided to us free of charge.

• Scone meetings are held in the Senior Citizens’ Centre • At our Special CAST meeting to be held on 5 December Janine Voigt, Coordinator from Samaritans

FDC Singleton, will speak to carers regarding her experiences and insights as an NCAC Validator • Donna Hopkins has resigned from the position of Carer Representative as she is currently not

working as a Carer • Nominations have been called for the vacant position of Carer Representative

Playgroup • Canberra’s “Questacon” presented two very enjoyable sessions in Scone in July • Materials have arrived and the new FDC fence is being erected • The sandpit has been topped up with fresh sand. A serviceable cover is being sourced. • Numbers of carers and children attending the Muswellbrook playgroup are growing. If numbers

continue to grow we may need to consider holding two sessions. This will have implications re staff hours and budget.

• Carers will be reminded to charge families for playgroup attendance

Training • CU staff members and staff have attended training on:

- Child Protection - Curriculum Framework, Observation and Documentation

• The Coordinator attended workshops on: - Complaints Management - Steps to a Successful Self Study

• Michelle and Dianne attended: - Effective Communication Techniques – Satisfying Difficult Clients

• Michelle attended: - Protective Behaviours

NSW FDC Conference • Helen and Jeannine attended the two-day conference in Sydney • All workshops and networking opportunities were invaluable • Priority should be given to staff attendance at this annual conference

Resources • Several resource boxes have been compiled and made available to carers on loan:

- The Very Hungry Caterpillar - Weighing, measuring and time - Gardening - Hairdressing - Light and colour These add to the Dental Health, Road Safety and Home Safety Resources boxes that had been compiled previously.

• Resource folders have been compiled and distributed to carers:


- Allergies and Anaphylaxis - Child Protection - Emergency and Evacuation - Glass - Nutrition - Interactions

• New equipment has been ordered following receipt of donations from Rosemount Estate/Fosters ($500) and Colin Leayr ($200 in lieu of fees for services provided to SOOSH)

• Our resources are being depleted as items pass their “Use By” date eg. car seats. Funds currently do not allow for replacements and new purchases.

Promotions • A great day was had by all during Children’s Week in October when we held our “Giggles @

Merriwa” for preschoolers • the opportunity was also used to highlight the need for more carers in the area • advertisements have been placed in local papers and will be enclosed with the next rates notices

Anti Poverty Week • opportunity was taken to raise awareness, sell Fair Trade goods and promote awareness of FDC

within council. Unfortunately no council staff members were able to attend the morning tea, but goods were sold to Elderwise staff and Coordination Unit staff.

Department of Community Services (DoCS) • Children’s Services Adviser, Julie Clydsdale conducted an unannounced visit in July (See attached

report) • The visit was positive though three (minor) breaches of regulations were identified. Breaches have

been addressed and DoCS has been informed accordingly. • Re-licensing forms have been submitted to DoCS (as required six months prior to licence expiry in

April 2008)

Accreditation • Our Self Study has been submitted to the National Child Care Accreditation Council (NCAC) and we

are awaiting confirmation of the validator and the six week period during which unannounced visits of the scheme and carers will take place

• Surveys have been distributed to carers, parents, staff and school aged children for completion and return by 14 December to the NCAC

Early Intervention Program • Jenne Hawkins commenced employment as Children’s Services Officer (Early Intervention Program)

and currently works two days per week, under the “Brighter Futures Program” funded by NSW Department of Community Services (DoCS) and administered through the Benevolent Society

• The program supports vulnerable families • We have reassigned a storeroom as Jenne’s office and are currently refurbishing it with new carpet

and will install cables for network connection, phone etc • We are grateful to the National Australia Bank (Muswellbrook) for the donation of a second hand

desks, chairs and filing cabinets which will be used for this program and also by SOOSH. (Thanks also to Cr Lee Watts for facilitating this.)

Policies • Carers have identified the policies to be reviewed at this stage:

- Carer Visits - Maternity Leave - Water Play - Sun Protection - Relief Carer

• The Maternity Leave policy has been reviewed, comment called for and the draft prepared for approval

I wish to express my thanks to the Coordination Unit staff – Helen Clark, Dianne Goldsmith and Michelle Miller and to the Community Services Manager Donna Rea for their efforts in “holding the fort” whilst I was on leave for eight weeks. Many extra hours were worked and a great deal achieved – thank you.

Jeannine Garrard, Coordinator 4 December, 2007


ATTACHMENT 3

UPPER HUNTER SHIRE COUNCIL

COMMITTEE CHARTER FAMILY DAY CARE JOINT ADVISORY GROUP

Licensee - Upper Hunter Shire Council

ADVISORY GROUP FUNCTIONS:

1. To promote Family Day Care in the Upper Hunter. 2. To develop appropriate policies and procedures. 3. To ensure compliance with all service policies and procedures. 4. To promote the provision of safe child care and workplace environments under Occupational Health

and Safety Legislation. 5. To monitor and recommend the approval of the Family Day Care budget and to ensure that Family

Day Care operates within the funding received. 6. To recommend a resolution to resolve any grievance or complaints from carers, parents, staff, co-

ordinator or members of the community. 7. To keep stakeholders informed of relevant issues. 8. To have input into the employment of Family Day Care staff. 9. To support Family Day Care staff in their roles of caring and advocating for the children in the

service. MEMBERSHIP:

• Two (2) appointees from Muswellbrook Shire Council and two (2) Upper Hunter Shire Council, who may be councillors or community workers.

• Two (2) community representatives who have one or more children with a registered Carer. Nominees to be called for through advertisement and determined by Council.

• One (2) elected representative of the registered Carers, with one (1) alternate representative to fill any absence of the elected representative..

• The Family Day Care Co-ordinator (Secretary). • A representative from the Licensee. • Upper Hunter Shire Council will appoint the Chairperson.

MEETINGS: The committee will meet quarterly at the Upper Hunter Shire Council Chambers, at a date and time agreed by the committee.

MINUTES: The Secretary will accurately record the minutes of the committee meetings, paying special regard to the recommendations of the committee. The Secretary will be responsible for:

1. the distribution of the minutes to the Co-ordinator and all committee members. 2. filing the minutes in TRIM.

QUORUM: A quorum will be present if three members are present and the two local government areas are represented. VOTING: The committee will attempt to reach a consensus of decisions. In situations where it appears that a consensus cannot be reached upon a recommendation, it will be necessary for the chairperson to call a vote on the proposed recommendation. The vote shall be a show of hands. In cases of a tied vote, the chairperson will have a casting vote. Any dissent may be recorded at the request of the dissenter(s).


PECUNIARY INTEREST: Committee members who have a direct or indirect financial/staff or personal interest in a matter to be considered by Committee (ie one in which there is a reasonable likelihood or expectation of an appreciable loss or gain) shall not take part in discussion or vote on the issue. The onus is on the Committee members to identify conflicts of interest or pecuniary interests which they may have, and to determine whether any statutory exemptions apply. CASUAL VACANCY: Any casual vacancy shall be filled by the member Council affected. DISSOLUTION OF THE COMMITTEE: The Committee may be dissolved by Upper Hunter Shire Council at any time. STATUS: No member of the Committee shall be deemed to be or have ever been in employment to the Council by reason only of the membership of this Committee. HONORARY CAPACITY: Officers and members of the Committee are honorary appointees. COMPLAINTS AGAINST OFFICERS, MEMBERS OR EMPLOYEES: Complaints should be dealt with in accordance with Upper Hunter Shire Council’s Grievance Procedure. DEFICIT: No member councils will be financially responsible for any shortfall. The deficit will have to be met in the service’s following year of operation.


Section: COMMITTEES/DELEGATES REP424/07

C.12.11 WALFERTAN COMMUNITY CONSULTATION COMMITTEE Council: 17 December 2007

RECOMMENDATION: That Council note the minutes of the Walfertan Community Consultative Committee meeting held 28 November 2007. BACKGROUND: The Walfertan Community Consultative Committee met on 11 April 2007. Council was represented by Cr J Scriven (Chair), Mr D Casson Director Environmental Services and Mr P Smith Senior Environmental Officer. Community representatives was Mr Tom O’Connell. The Walfertan Processors representatives were Mr M McInness and Mr Rob Meldrum. ISSUES: As per the attached Notes. SUSTAINABILITY: Not applicable OPTIONS: Not applicable FINANCIAL CONSIDERATIONS: Nil RESOLVED that Council note the minutes of the Walfertan Community Consultative Committee meeting held 28 November 2007.

Moved: Cr L Parsons Seconded: Cr J Scriven CARRIED


ATTACHMENT 1

MINUTES OF THE WALFERTAN COMMUNITY CONSULTATIVE COMMITTEE MEETING HELD 28 NOVEMBER 2007 AT THE ABERDEEN LIBRARY

MEETING COMMENCED: 6.00pm. PRESENT: Cr J Scriven (Chair), Mr D Casson Director Environmental Services and Mr P Smith Senior Environmental Officer, Mr Tom O’Connell (Community Representatives) Mr M McInness and Mr Rob Meldrum (Walfertan). APOLOGIES: Nil VISITORS: Nil Business Items Nil Business Arising from Minutes • It was requested that follow up is undertaken in regards to the Department of Environment, Conservation

and Climate Change (DECC) specifying appropriate water levels for the water holding ponds adjacent Rouchel Road.

• Further discussion was held in relation to drinking water quality standards. • Further information is required regarding the frequency of water testing for the Aberdeen drinking water

supply (taken from the Hunter River). • Two responses were received in relation to the Expressions of Interest for the three vacant community

representatives Current Situation • The Walfertan representatives advised that two complaints regarding odour were received in October. It

was agreed that the biofilter is working properly and has made a significant difference in reducing the level of odour.

General Business • The Walfertan representatives advised that there had been an incident involving chemical spillage/

leakage. The fire brigade were called and the incident was dealt with quickly and satisfactorily. Meeting closed 6.30pm Next Meeting: 27 February 2008


Section: COMMITTEES/DELEGATES REP 425/07

C.12.12 FLOODPLAIN MANAGEMENT COMMITTEE Council: 21 December 2007

RECOMMENDATION: That

1 Council note the Minutes of the Floodplain Management Committee meeting held on 13 November 2007..

2 That Webb McKeown consultants be requested to: a. provide indicative costs to extend the flood modelling to Muswellbrook, and b. prepare an brief for survey work to be undertaken in respect of the photogrammetry and

then obtain quotes to carry out the work. 3. Council instigate discussions with Muswellbrook Shire Council in regard to sharing costs for

extending and coordinating flood modeling to Muswellbrook

BACKGROUND: The Floodplain Management Committee met on 13 November, 2007. Council was represented by Councillors’ P Hodges (Chairperson) and L Watts. D Peebles, J Scriven. Other committee member present was A Davidson (SES). Mr D Casson, Director Environmental Services, was in attendance as were Mr I Jackson and Mr G Bernard (Department of Environment and Climate Change) .Crs D Peebles, J Scriven were apologies for the meeting and L Driscoll (Community Member) was absent. The Committee had one item on the agenda: Review of the Scone and Murrurundi Floodplain Management Plans. ISSUES: Refer to minutes attached. OPTIONS: To agree with the recommendations of the Committee or to amend them. FINANCIAL CONSIDERATIONS: Nil RESOLVED that

1 Council note the Minutes of the Floodplain Management Committee meeting held on 13 November 2007..

2 That Webb McKeown consultants be requested to: a. provide indicative costs to extend the flood modelling to Muswellbrook, and b. prepare an brief for survey work to be undertaken in respect of the photogrammetry

and then obtain quotes to carry out the work. 3 Council instigate discussions with Muswellbrook Shire Council in regard to sharing costs

for extending and coordinating flood modeling to Muswellbrook

Moved: Cr P Hodges Seconded: Cr D Peebles CARRIED


MINUTES OF THE FLOODPLAIN MANAGEMENT COMMITTEE MEETING 13 November 2007 – UPPER HUNTER SHIRE COUNCIL CHAMBERS - SCONE

Present: Councillors: P Hodges (Chairperson), L Watts, . Other committee members present were: A Davidson (SES), Mr. D Casson, Director Environmental Services, Mr I Jackson and Mr G Bernard (Department of Environment and Climate Change) Mr Richard Dewar from consultants Webb McKeown attended the meeting Apologies: Cr J Scriven and Cr D Peebles Absent: L Driscoll (Community Member) Declaration of Interest: Nil The meeting was held in the Scone Office at 11.00 am. Agenda Items There was only one item on the agenda being an update of the Aberdeen Flood Study and review of Scone Murrurundi Floodplain Management Plans. Mr Richard Dewar provided the update for the Aberdeen Flood Study and advised:

� Check survey for photogrammetry has not yet been undertaken � Community newsletter had been distributed with some additional information being obtained � The floor level survey had been completed � Further confirmation regarding calibration of models is yet to be obtained � Consideration can be given to expanding the model to include Muswellbrook (currently goes about

midway). Muswellbrook has more extensive records of flooding therefore it would be useful for calibrating the models. Additional costs would be involved however there would also be benefit to Muswellbrook Shire and there may be some opportunity to discuss sharing of costs.

� Preliminary discussion was only given for the update of the Scone and Murrurundi Floodplain Management Plans and it was decided to refer this matter to the next meeting.

Recommendation That Webb McKeown consultants be requested to:

1 provide indicative costs to extend the flood modelling to Muswellbrook, and 2 prepare an brief for survey work to be undertaken in respect of the photogrammetry and then

obtain quotes to carry out the work. Moved: Cr Hodges Seconded: A Davidson CARRIED Next Meeting to be advised. Meeting closed 12.30 am.


Section: COMMITTEE/DELEGATES REPORTS

C.12.13 WORKS AND TECHNICAL SERVICE COMMITTEE Council: 24 December 2007

RECOMMENDATION: That Council:

1. Adopt the minutes of the Works and Technical Services Committee held on 11 December 2007. 2. Note the Capital Works report 2007/08 3. Grant approval to Warrumbungle Shire Council to:

• construct approximately 400 metres of new road within the Upper Hunter Shire LGA on the southern approach to Talbragar River Bridge

• conduct land acquisition procedures with relevant property owners adjacent to the bridge site and

• Council contribute $8,000 to Warrumbungle Shire Council to assist in completing land acquisition including survey, legal fees and registration fees.

4. Note the updated flood damage report. 5. Note the report and support the Local Government Shires Association (LGSA) submission.

BACKGROUND: The Works and Technical Services Committee met on Tuesday 11 December 2007. Council was represented by Cr E Bates (Chair), C P Hodges, Cr L Parsons and Cr N Doonan. In attendance were Mr B Spannagle (Director Technical Services), Mr S Ward (Manager Engineering Operations), Mrs C Pinkerton (Manager Technical Support Services), Mr J Bush (Manager Civil Assets). ISSUES:

1. Minutes of Works and Technical services Committee meeting 2. Update on Capital Works Program 3. New Bridge Over Talbragar River on MR 618 4. Update on Flood Damage 5. Review of Local Water Utilities in Regional NSW

SUSTAINABILITY: As detailed in minutes OPTIONS: To adopt, amend or reject the recommendation FINANCIAL CONSIDERATIONS: As detailed in minutes RESOLVED that Council:

1. Adopt the minutes of the Works and Technical Services Committee held on 11 December 2007.

2. Note the Capital Works report 2007/08 3. Grant approval to Warrumbungle Shire Council to:



• Council contribute $8,000 to Warrumbungle Shire Council to assist in completing land acquisition including survey, legal fees and registration fees.

4. Note the updated flood damage report. 5. Note the report and support the Local Government Shires Association (LGSA) submission.

Moved: Cr E Bates Seconded: Cr N Doonan CARRIED


MINUTES OF THE WORKS AND TECHNICAL SERVICES COMMITTEE MEETING HELD ON TUESDAY 11 DECEMBER 2007 COMMENCING AT 2.00PM IN THE COUNCIL CHAMBERS, LIVERPOOL STREET, SCONE

PRESENT: Cr E Bates (Chair), Cr P Hodges, Cr N Doonan and Cr L Parsons APOLOGIES: RESOLVED that the apology received from Cr E Cottle be accepted. MOVED: Cr Doonan SECONDED: Cr Parsons MOTION CARRIED IN ATTENDANCE: Mr B Spannagle (Director Technical Services), Mr S Ward (Manager Engineering Operations), Mrs C Pinkerton (Manager Technical Support Services), Mr J Bush ( Manager Civil Assets – left at 2.15pm) DECLARATION OF INTEREST Nil BUSINESS ITEMS: 1. UPDATE ON CAPITAL WORKS PROGRAM BACKGROUND: Following the adoption of the 2007/08 Management Plan, a schedule of capital works to be undertaken was prepared. Refer to attachment. ISSUES: Nil OPTIONS: N/A FINANCIAL CONSIDERATIONS: All works have been budgeted for in accordance with the Management Plan 2007/08. RECOMMENDED that the Capital Works report be noted. MOVED: Cr Doonan SECONDED: Cr Parsons MOTION CARRIED


Capital Projects 2008

Function Activity Project Budget Actual $ Programmed for Status

1 Financial 14826008 COUNCIL BUILDING $2,500,000 EOI for draft design in August

2 Information 14472779 PABX SYSTEM $68,000

Tender recommendation awaiting results of pilot implementation at Kiama Council. This project may also be impacted by Hunter Councils Inreach proposal being offered by Soul. Endeavour to make decision by October/November and then develop implementation plan for adoption.

3 Depot 12114094 2WAY RADIO UPGRADE $188,000 October commencement Works proceeding - radio installations in near future.

4 12146712 IMPLEMENTATION OF TRADE WASTE AUDIT - SCN

$36,400 March Application to DUES made, Further information required...

12146713 SCONE DEPOT -AWNING OVER AGGREGATE STOCKPILE

$15,000 $989 February Development Application Submitted.

5 Plant 12130010 HEAVY PLANT PURCHASES $1,829,000

6 69000480 PASSENGER VEHICLE PURHASES $1,069,000

7 Asset Mgt 12115075 ASSET MGT SOFTWARE PURCHASES $4,000 November/December

8

Adm

inis

tration

12115076 DATA COLLECTION EQUIPMENT $7,500 November/December

9

10 Independent Living 69001587 MDI-LIVERPOOL LODGE UPGRADE $5,000

11 Units 12410136 MWA - UPGRADE $5,000

12 Aged Hostel Mwa 42412169 COMPLIANCE UPGRADES $5,000

13 42412171CONCEPTION PLAN $5,000

14 Oosh 13673602 2008-CONSTRUCT VERANDAH - SOOSH BUILDING

$25,000

15 Com

munity

Serv

ice &

E

ducatio

n

16

17 Economic Promotion 13635618 STORYBOARDS, HISTORICAL PATHWAY ABN $10,482

18 Real Estate Dev 12914040 LAND DEV MWA $40,267 45191 Construction works completed

19 14725425 LAND DEV, ABN $1,042,187 January Design Phase

20 14725434 ROSEDALE SUBDIVISION $633,559 $278,550.00 Commenced Sewer, Drainage, Pavement in progress.

21 RTC Mdi 69004077 CEMENT LANDING & AWNING OFF RTC $1,800

22 Saleyards 12352348 YARD REPLACEMENT $55,000 76000 September/October Truckwash and shower works completed and being utilised as part of EI. Yardworks ongoing

23 Tourism 14926001 EXTERNAL FURNITURE & FITTINGS $2,700

24 14926002 RAILWAY MEETING ROOM SETUP $2,700

25 14926003 SCN INFO CENTRE-FLOOR COVERINGS $8,300

26

Econom

ic A

ffairs

14926556 INTERNAL FURNITURE, FIXTURES, APPLIANCES

$1,800


27 G

overn

ance

Council Services 11212860 COUNCILLORS EQUIPMENT $5,000

28

Health

Health 13235410 GPS UNITS $2,000

29 Domestic Waste 12146501 INTEGRATED WASTE MGT STRATEGY - UHSC $60,000

30 12146502 LAND PURCHASE - POSSIBLE EXPANSION - ABN

$250,000

31 12146516 UPGRADE BINS - SCN $50,000

32 Low Income Housing 12502102 LANGLEY ST IMPROVEMENTS $3,000 Works in progress

33 Public Cemeteries 12348606 BEAUTIFICATION - ABERDEEN CEMETERY $5,000 November Meeting held with Aberdeen community - plan of management and strategic plan under development

34 12348613 -MANAGEMENT PLAN IMPLEMENTATION ALL CEMETERIES

$16,288 November Inspections commenced

12247303 ABERDEEN MACQUEEN ST (HALL TO SEGENHOE) WEST

$0 0 Complete Work complete.

12247306 SATUR RD (TOWARRI TO SEAWARD ) $67,200 $42,821.00 October Works Commenced.

12247307 LIVERPOOL ST ( MAIN TO KELLY) $32,300 $16,760.00 February Materials delivered.

35 Stormwater Mgt 12247310 ABN - SEGENHOE ST ANDREWS INTERSECTION

$50,000 Design required

36 12247311 -DRAINAGE STRATEGY - MWA & MDI $20,000 January Design required

37

Housin

g &

Com

munity

Am

eniti

es

12247312 -SCN - OXFORD RD - COOPER TO BIRRELL $40,000 Design required

38 Building 13222766 PDA UNITS $2,000

39

40 Min

ing,

Build

ing

Quarries VARIOUS-PIT RESTORATION $40,000 Will be undertaken throughout year.

41 Emergency Services 12676525 SCN SES TRUCK REPLACEMENT $60,000 November Options being investigated - subject to additional grant funds

42 Regulatory Control 13535586 WATER TANKS TO ALL POUNDS $3,500

43 13545568 ENCLOSURE FOR ABANDONED VEHICLES $4,000

44 Rural Fire 12203020 BUSHFIRE LAGGING $5,000 5000 September Safety work completed

45

Public

Ord

er

&

Safe

ty

12666379 RURAL FIRE SHEDS $29,000 40000 October Dartbrook shed completed.

46 Public Halls 12605013 MWA SCHOOL OF ARTS $3,570

47 12605014 CASSILIS COMMUNITY CENTRE UPGRADE $18,000

48 12605015 WOOLOOMA RECREATION CENTRE ROOF REPLACEMENT

$8,000

49 13672776 ABN COMMUNITY HALL - ACCESS RAMP & DECK

$5,000

50 69005690 MDI - RSL HALL RENOVATIONS $9,000

51 12408134 SCN COMMUNITY CENTRE $6,000

52 Public Libraries 13665634 LIBRARY UPGRADES $10,000

53 Parks & Gardens 12526061 INDOOR REC CENTRE INVESTIGATION $20,000 Scope required

54 12526037 ABN - DANGAR PK - UPGRADE - IRRIGATION $2,000 October Work complete awaiting invoice.

55

Recre

ation &

Culture

12614211 SCN - OUTDOOR GYM EQUIPMENT $25,000 Scope required


12614213 WATTLE ST PARK PLAY EQUIPMENT $8,000 $0.00 Materials ordered.

56 12614214 MWA - LIONS PARK - TABLES AND SHELTERS $6,000 $222.00 Details being reviewed

57 12614224 MDI - PROFESSIONAL PARK - SOFTFALL AREA IMPROVEMENTS

$4,000 February Scope being investigated.

58 12614247 SCN - INSTALL SEATS & SHELTERS ROTARY PARK

$5,000 $3,035.00 October Complete

59 12615929 TAYLOR PARK, ABN - DISABLED TOILETS $206,037 $660 Discussions continuing regarding grant.

12526021 SCN PARK - UPGRADE POWER $37,000 $17,000 Works in progress

12526030 MDI - WILSON OVAL - TENNIS COURT RESURFACING

$107,000 $37,000.00 In progress Base Complete. Synthetic grass to be delivered.

12526015 SCN - SPORTS COMPLEX LONG JUMP PIT $4,000 $5,388.00 works commenced Complete

12526027 MWA - SHOWGROUND SHELTER $14,954 $3,450.00

60 12526034 2008-SCN - WHITE PARK - BETTING SHED $12,000 $3,088.00 Quotation requested.

61 12526036 ABN - JEFFERSON PK - REPLACE ABLUTION BLK

$15,000 $26.00 Scope required.

62 12526038 MWA OVAL - UPGRADE KITCHEN FACILITIES $15,000 Quote obtained

63 12526039 MWA SHOWGROUND - ROACH PAV. KITCHEN $4,000

64 12526040 MWA SHOWGROUND UPGRADE $20,000

65 12526042 SCN - SPORTS COMPLEX - CONSTRUCT VIEWING AREA

$4,179 $1,366.00 Design required

66 12526043 SCN - TOILET FACILITIES - NETBALL $18,000 Design required

67 12526046 SCN - WHITE PARK STG 1 POLOCROSSE $20,000 Scope Required

68 12526062 MOBILE CARAVAN FOR SPORTING FIXTURES $0 0 Deferred

69 12526001 ABN TREE PLANTING PROGRAM $10,000 $6,215.00

70 12526003 SCN TREE PLANTING PROGRAM $20,000 $15,299.00 Plan available.

71 12526016 MWA TREE PLANTING PROGRAM $10,000 Program being reviewed- to commence early autumn

72 12614205 MDI TREE PLANTING PROGRAM $10,000 $559.00

73 Swimming Pools MWA-UPGRADE STARTING BLOCKS $10,000 Blocks ordered - construction deferred to after swimming season

74 SCN- MIDDLE POOL MODIFICATIONS $10,000

75 UPGRADE PERIMETER FENCING $5,000

76 MDI-SHADE COVER ROOF REPLACEMENT $5,000

77 MDI-DISABLED ENTRY $8,000

78 Aerodromes 12326396 AERODROME EXPANSION $1,610,000 Grant application unsuccessful - options being investigated

79 Local Sealed Rds RINGWOOD RD $50,000 $1,014.00

12808972 FLAGS RD RECONSTRUCTION $30,000 $8,933.00 Being completed during December 07

80 BARRINGTON FOREST RD - NEW GUARDRAIL $20,000 November Quotation accepted.

81 TOMALLA ROAD - SPLITTERS CREEK CAUSEWAY $20,000 December

82 MR62 OWEN'S GAP REALIGNMENT $175,000 $4,325.00 Design and survey commenced - draft plans Nov - final design Dec

83 GUARDRAIL REPLACEMENT $20,000 $1,357.00 January Quotation accepted.

84 MR105 CULVERT REPLACEMENT $99,000 $93,666.00 In progress Works in progress

85 CULVERT APPROACH ROADWORKS $76,000 $56,118.00 In progress In progress, opened mid August 07

86

Tra

nsport

& C

om

munic

ation

MOONAN FLAT CUTTING WIDENING $10,000


87 GUARDRAIL REPLACEMENT $20,000 $23,066.00 Works Complete.

88 MR358 WILLOWTREE RD RESEALING PHASE 2 $310,000 $133,954 Commenced October due to be completed by February

13380001 SATUR RD DRAINAGE $19,075 Design complete

13380015 GRAEME ST ABERDEEN $12,834 $12,834.00 Work Complete

89 Rds to Recovery 13380012 R2R SCONE URBAN STS SHOULDER INITIAL SEAL (R2R 13)

$25,601

90 13380013 R2R SCONE TOWN STREETS HEAVY PATCH AND RESEAL (R2R 18 & 19)

$30,000

91 13390002 RURAL RESEALS MWA $40,000 To be completed Feb 08

92 13390010 ALLAN BRIDGE RECONSTRUCTION $40,000

93 13390140 MR105 RESEAL $40,000

94 13390175 COOBA BULGA RD, GRAVEL RESHEETING $43,000 Commence Jan- Feb 08

95 13390430 R2R RURAL RESEAL - KARS SPRINGS RD $70,000

96 13390905 MR358 RESEAL $22,400 $4,683 Completed

97 13390911 2008-KARS SPRINGS RD RECONSTRUCT CH 3.2 TO 4.0

$80,000

98 13390740 SEGENHOE RD RECONSTRUCTION $40,000 Programmed for November 07

99 13390914 2008-TIMOR RD PAVEMENT REHAB AT SHOWGROUND

$48,000 Programmed for November 07

100 13390915 2008-MDI RURAL RD RESEALS $27,000

101 13390916 2008-CAMPBELL ST - GRAEME TO BEDFORD STORMWATER

$33,652

102 13390917 2008-MWA HAYES ST VENNACHER TO BOW K&G

$17,000 $18,892 Commenced - due to be completed December 07

103 13390918 2008-BELLETREE ST GUNDY - INITIAL SEAL $31,000

104 13390926 2008-YARRAWONGA RD GRAVEL RESHEET $60,000 To be completed in conjunction with Flood Damage repairs Feb-March 08

13392045 BELMORE ST SCONE $6,565 $6,565.00 Works complete

105 13393204 MOUNT ST, ABN (K&G) $45,067 Design required

106 13395060 HAYDON ST, MDI - K&G $31,648 February Programmed after Rosedale subdivision - relocate watermain

107 13405060 HAYDON ST, MDI - RECONSTRUCTION $32,000 February Programmed after Rosedale subdivision - relocate watermain

13410406 HUNTER ROAD NARRACOORTE $39,621 $6,456.00 November Telstra cable relocated. Sealing programmed for December.

13412565 WARATAH ST SCONE $66,200 $60,752.00 Nearing completion Works complete.

108 13412566 2008-R2R SUPP-HUNTER RD HALF MOON PAVEMENT REALIGNMENT

$62,052

109 13412567 2008-LLANGOLLEN RD RECONSTRUCTION $100,000 $1,730 Commence mid January 08

110 13412568 2008-TIMOR CRAWNEY RD - RECONSTRUCTION

$52,000 Programmed for February 07

111 13412569 2008-SCN KOALA ST REHABILITATION $67,132 $68,522.00 Nearing completion Works commenced

112 13412570 2008-CAMPBELL ST - PERTH TO ST ANDREWS $80,000 Design required

113 Urban Rds 12526007 TOWN APPROACHES,SCN $5,900 Design required

114 13232001 INITIAL SEAL,HILL ST WINGEN $20,000 Programmed for November 07

115 13232100 TOWN ST RECONSTRUCTION PROGRAM $80,000


116 13232390 KELLY ST SCN CBD UPGRADE $23,000 Design Required

117 13232503 PARKER ST SCN K&G $35,000 Design Required

118 13233217 PERTH ST ABN K&G $45,000 $1,159.00 December Design Available

119 Tpt Anc-Footpaths 12245360 FOOTPATHS MWA $25,000 $9,745 In progress

12245361 FOOTPATH SCN - MAIN ST ( ST AUBINS - LIVERPOOL)

$28,500 $3,122.00 In progress.

12245361 FOOTPATH SCN - SUSAN ST (KELLY - RAILWAY )

$13,425 $7,758.00 Complete Complete

120 12245367 FOOTPATH SCN -MAIN ST(LIVERPOOL-KINGDON)

$24,000

121 12245368 CBD UPGRADE MWA $10,000

122 12245370 FOOTPATH ABDN-MACQUEEN(ELDON TO PERTH)

$24,000

123 12245377 FOOTPATH SCN-BARTON ST $90,000

124 Other 12247402 STREET LIGHTING STUDY & IMPLEMENTATION UHSC

$15,000

125 12242370 UHSC BUS SHELTERS $18,000 Grant required

126 12245061 STREET FURNITURE PURCHASES $6,000 $175.00

127 12656387 UHSC STREEC SIGNS $10,000 $1,029.00

128 12563688 UHSC SIGNAGE $50,000 $45,999.00 October Signs ordered

129 12566390 KELLY LANE CARPARK SCN $100,000 $370.00 Design Required

130

131 Merriwa 62606181 MAINS REPLACEMENT

132 62606186 CEMETERY RESERVOIR $550,000 Ready to go to tender

133 62606187 PRICES LANE - MAINS UPGRADE $30,000 In Progress

134 62606189 PRICES LANE - MAINS EXTENSION $30,000 In Progress

135 62606193 2008-REFURBISH BORE PUMP $30,000

136

137 Murrurundi 69200290 MAINS REPLACEMENT $50,000

138 69200296 2008-STORAGE DAM IMPROVEMENTS $100,000

139 69200292 AERATION SYSTEM $100,000 Aerators complete, electrical contract to be finalised.

140

141 Scone/Aberdeen 22422433 VALVE REPLACEMENT $3,750 In progress

142 22422700 WATER MAINS $45,862 In progress

143 22422701 2008-WATER MAINS - SHORT ST, STAFFORD TO OXFORD

$45,000

144 22422704 WATER MAIN - WARATAH STREET $75,000 Currently under construction

145 22422706 2008-WATER MAINS - PERTH ST, ABN $60,000

146 22422712 WATER MAIN - GRAEME STREET RAILWAY OVERPASS

$50,000 Complete

147 22422713 2008-WATER MAINS - SEGENHOE & ST ANDREWS ST INTERSECTION

$10,000

148 22422714 MIDDLEBROOK EXTENSION $380,000 Final consultation with stakeholders

149

Wate

r

22422715 2008-WATER MAINS - OXFORD ST, COOPER TO BIRRELL

$20,000


150 22422716 PAINT STEEL RESERVOIR - SCN $30,000 Reviewing contracts

151 22422717 REPAIR ABN HT $50,000 Reviewing contracts

152 22422718 REPAIRS TO SCN RESERVOIRS $20,000 Reviewing contracts

153 22428681 TELEMETRY UPGRADE $210,000

154 22422730 AUGMENTATION - GLENBAWN DAM $4,730,000 March to June Project Manager appointed 25 October, 2007

155 22422731 ABN BACKFEED $100,000

156 22422643 PID- MOOBI - PROJECT DESIGN & PLANNING $200,000

157 MOOBI ROAD MAIN EXTENSION $90,000

158

159 Merriwa 82807004 2008-CCTV INVESTIGATION & REPORT $20,000

160 82807005 MAINS REPLACEMENT $20,000

161

162 Murrurundi 69300241 INVESTIGATION, DESIGN & DEVELOPMENT OF EFFLUENT REUSE

$295,455 Currently with design consultant

163 69300240 MAINS REPLACEMENT $20,000

164 69300244 MAINS EXTENSION $20,000

165

166 Scone/Aberdeen 32435247 DEUS - BEST PRACTICE $97,500

167 32438660 RETICULATION MAINS $100,000

168 32438675 EFFLUENT REUSE - SOIL MONITORING $3,000

169 32438771 EFFLUENT REUSE - IMPROVEMENTS SPORTS COMPLEX

$50,000

170 32438673 TELEMETRY UPGRADE - CONTRIBUTION TO WATER

$105,000

171 32438770 ADDITIONAL TERTIARY POND AT SCONE STW $50,000

Sew

era

ge


2 NEW BRIDGE OVER TALBRAGAR RIVER ON MR618

BACKGROUND: Warrumbungle Shire Council has received 50 percent funding from the Roads and Traffic Authority for replacement of the existing bridge over the Talbragar River on MR618 (Merriwa – Coolah Road) under the Timber Bridge Partnership Program. ISSUES: Both road approaches to the existing timber bridge follow a reverse curve alignment which is below standard for the surrounding road speed environment. It is proposed to construct the replacement bridge approximately 60 metres downstream of the existing bridge on a horizontal curve of 750 metre radius. Attached is a plan of the proposed works and a satellite image of the site. The southern road approach is wholly within the Upper Hunter Shire local government area. Warrumbungle Shire Council requests:

• approval to construct approximately 400 metres of road within the Upper Hunter Shire LGA on the southern approach to Talbragar River Bridge

• approval to conduct land acquisition procedures with relevant property owners adjacent to the

bridge site.

• a contribution of $8,000 from Council to assist in completing land acquisition including survey, legal fees and registration fees.

SUSTAINABILITY: NA OPTIONS: To accept, modify or reject the recommendation. FINANCIAL CONSIDERATIONS: Nil effect. Contribution of $8,000 funded from current Regional Roads Block Grant. RECOMMENDED that Council grant approval to Warrumbungle Shire Council to:



Council contribute $8,000 to Warrumbungle Shire Council to assist in completing land acquisition including survey, legal fees and registration fees. MOVED: Cr Parsons SECONDED: Cr Doonan MOTION CARRIED


3 UPDATE ON FLOOD DAMAGE

BACKGROUND: Flood and storm events in June 2007 caused extensive damage to the road and bridge network throughout the Shire. The claim to the Department of Commerce for Emergency Works is $142,829.16. Attached is additional detail of Council’s application for permanent flood damage restoration. The Roads and Traffic Authority have approved funding for permanent restoration as follows: Local Roads $1,498,688 Regional Roads $124,595 Crown Roads $24,782 State Roads $43,719 TOTAL $1,691,784 Refer attached table. The RTA have offered technical assistance with bridge and culvert inspections. The draft report has been provided by the RTA on 28 November 2007 and Council is to submit a cost for this work. ISSUES: Not applicable SUSTAINABILITY: Not applicable OPTIONS: Not applicable FINANCIAL CONSIDERATIONS: Not applicable RECOMMENDED that the committee note the updated flood damage report MOVED: Cr Doonan SECONDED: Cr Parsons MOTION CARRIED


NATIONAL, STATE, REGIONAL AND LOCAL ROADS

FLOOD, STORM & BUSHFIRE DAMAGE RESTORATION

PROPOSAL RTA Use

Dates Of Inspection:…

Council's Estimate

Name Of Road Details of Damage & Proposed Restoration Item & Road Totals $

Amount Assessed

Abbott Restoration of trafficable pavement after storm/flood damage $ 2,750 $ 2,750

Albano Restoration of trafficable pavement after storm/flood damage $ 7,809 $ 7,809

Allan Bridge Rd Restoration of trafficable pavement after storm/flood damage $ 340 $ 340

Ashbrooke Restoration of trafficable pavement after storm/flood damage $ 10,695 $ 10,695

Ashbrooke Culvert TBA ( RTA Inspection required) TBA

Avocado Restoration of trafficable pavement after storm/flood damage $ 18,383 $ 18,383

Back Creek Restoration of trafficable pavement after storm/flood damage $ 7,150 $ 7,150

Barrington Forest Restoration of trafficable pavement after storm/flood damage $ 1,233 $ 1,233

Barton St TBA TBA

Beales Creek Restoration of trafficable pavement after storm/flood damage $ 7,809 $ 7,809

Binks Restoration of trafficable pavement after storm/flood damage $ 7,878 $ 5,133

Blue Heeler Br TBA ( RTA Inspection required) TBA

Bobs Camp Restoration of trafficable pavement after storm/flood damage $ 2,108 $ 2,108

Bow St Restoration of trafficable pavement after storm/flood damage $ 1,959 $ 1,959

Bowmans Gully Restoration of trafficable pavement after storm/flood damage $ 7,124 $ 7,124

Brawboy Restoration of trafficable pavement after storm/flood damage $ 4,110 $ 4,110

Brisbane St Restoration of trafficable pavement after storm/flood damage $ 5,425 $ 5,425

Carters Restoration of trafficable pavement after storm/flood damage $ 4,172 $ 4,172

Cattle Creek Restoration of trafficable pavement after storm/flood damage $ 30,234 $ 30,234

Cliftlands Restoration of trafficable pavement after storm/flood damage $ 8,494 $ 8,494

Comiala Restoration of trafficable pavement after storm/flood damage $ 15,154 $ 12,172

Common Restoration of trafficable pavement after storm/flood damage $ 1,870 $ 1,870

Cooba Bulga Restoration of trafficable pavement after storm/flood damage $ 46,880 $ 46,880


Coolah Restoration of trafficable pavement after storm/flood damage $ 29,383 $ 18,711

Cream of Tartar Restoration of trafficable pavement after storm/flood damage $ 8,701 $ 8,701

Cressfield Restoration of trafficable pavement after storm/flood damage $ 8,563 $ 8,563

Cullingral Restoration of trafficable pavement after storm/flood damage $ 43,899 $ 43,899

Dales Creek No Flood Damage claimed $ - $ -

Dalvey+ Dalvey from Glenbawn Restoration of trafficable pavement after storm/flood damage $ 20,985 $ 20,985

Dangarfield Restoration of trafficable pavement after storm/flood damage $ 2,848 $ 2,848

Darkwood Restoration of trafficable pavement after storm/flood damage $ 6,040 $ 6,039

Dartbrook Causeway Restoration of trafficable pavement after storm/flood damage $ 1,900

Davis Creek Restoration of trafficable pavement after storm/flood damage $ 25,685 $ 25,685

Depot Restoration of trafficable pavement after storm/flood damage $ 3,397 $ 3,397

Doolans Gully Br TBA ( RTA Inspection required) TBA

Dry Creek Restoration of trafficable pavement after storm/flood damage $ 13,084 $ 13,084

Duggans Restoration of trafficable pavement after storm/flood damage $ 2,666 $ 2,666

Dunblane Restoration of trafficable pavement after storm/flood damage $ 2,650 $ 2,649

Flags Restoration of trafficable pavement after storm/flood damage $ 50,769 $ 50,769

Flight Springs Restoration of trafficable pavement after storm/flood damage $ 33,755 $ 35,215

Forest Reserve Restoration of trafficable pavement after storm/flood damage $ 46,924 $ 46,924

Gateleys Restoration of trafficable pavement after storm/flood damage $ 15,400 $ 15,400

Glen Ruby Restoration of trafficable pavement after storm/flood damage -$ 11,857 $ 11,857

Glenbawn Restoration of trafficable pavement after storm/flood damage $ 6,395 $ 6,395

Glencoe Restoration of trafficable pavement after storm/flood damage $ 7,535 $ 7,535

Glenroy (Me) Restoration of trafficable pavement after storm/flood damage $ 9,149 $ 9,149

Gum Ridge Restoration of trafficable pavement after storm/flood damage $ 3,477 $ 3,477

Gummun Restoration of trafficable pavement after storm/flood damage $ 20,350 $ 11,057

Hacketts Lane Restoration of trafficable pavement after storm/flood damage $ 1,980 $ 1,980

Halls (Scone) Restoration of trafficable pavement after storm/flood damage $ 21,335 $ 21,335

Hampshire Restoration of trafficable pavement after storm/flood damage $ 36,846 $ 27,711

Hill Restoration of trafficable pavement after storm/flood damage $ 4,125 $ 4,125

Hulks Restoration of trafficable pavement after storm/flood damage $ 11,471 $ 11,471

Idaville Restoration of trafficable pavement after storm/flood damage $ 4,784 $ 4,784

Judy Kelly Restoration of trafficable pavement after storm/flood damage $ 9,786 $ 9,786

Kars Springs Restoration of trafficable pavement after storm/flood damage $ 8,404 $ 8,404

Kenelea Restoration of trafficable pavement after storm/flood damage $ 1,267 $ 1,267

Kiernans Creek Restoration of trafficable pavement after storm/flood damage $ 20,824 $ 17,317

Killoe Restoration of trafficable pavement after storm/flood damage $ 5,273 $ 5,272


Kingdon Restoration of trafficable pavement after storm/flood damage $ 330 $ 330

Krui Restoration of trafficable pavement after storm/flood damage $ 10,224 $ 7,384

Kuloo Restoration of trafficable pavement after storm/flood damage $ 7,172 $ 7,172

Lawlers Lane Restoration of trafficable pavement after storm/flood damage $ 3,013 $ 3,013

Leighton Park Restoration of trafficable pavement after storm/flood damage $ 15,520 $ 15,520

Leitch Restoration of trafficable pavement after storm/flood damage $ 3,160 $ 3,160

Lettybrook Restoration of trafficable pavement after storm/flood damage $ 6,768 $ 6,768

Llangollen Restoration of trafficable pavement after storm/flood damage $ 18,943 $ 18,943

Macartney Restoration of trafficable pavement after storm/flood damage $ 3,497 $ 3,497

Macrae Restoration of trafficable pavement after storm/flood damage $ 799 $ 799

Malumla Restoration of trafficable pavement after storm/flood damage $ 9,248 $ 9,248

Mareeba Restoration of trafficable pavement after storm/flood damage $ 1,507 $ 1,507

Martins Lane Restoration of trafficable pavement after storm/flood damage $ 2,657 $ 2,657

McIntyre Bridge TBA ( RTA Inspection required) TBA

Middle Creek Restoration of trafficable pavement after storm/flood damage $ 30,401 $ 20,619

Middlebrook Restoration of trafficable pavement after storm/flood damage $ 29,461 $ 29,461

Middlebrook Dv Restoration of trafficable pavement after storm/flood damage $ 1,233 $ 1,233

Miranee Restoration of trafficable pavement after storm/flood damage $ 3,080 $ 3,080

Moobi Rd Restoration of trafficable pavement after storm/flood damage $ 13,500 $ 13,500

Moonan Brook Restoration of trafficable pavement after storm/flood damage $ 2,055 $ 2,055

Mount Erin Restoration of trafficable pavement after storm/flood damage $ 52,774 $ 28,900

Mountain Station Restoration of trafficable pavement after storm/flood damage $ 10,773 $ 9,885

Mt Tyrrell Restoration of trafficable pavement after storm/flood damage $ 2,946 $ 2,946

Nandowra Restoration of trafficable pavement after storm/flood damage $ 19,423 $ 19,423

Neverfail Restoration of trafficable pavement after storm/flood damage $ 18,962 $ 11,126

Old Scone Restoration of trafficable pavement after storm/flood damage $ 2,430 $ 2,430

Pembroke Restoration of trafficable pavement after storm/flood damage $ 44,713 $ 44,713

Poly Fogal Restoration of trafficable pavement after storm/flood damage $ 1,320 $ 1,320

Possum Springs Restoration of trafficable pavement after storm/flood damage $ 6,303 $ 6,303

Prices Lane Restoration of trafficable pavement after storm/flood damage $ 18,759 $ 18,759

Puan Buan Pit Restoration of trafficable pavement after storm/flood damage $ 4,890 $ 4,890

Racecourse Restoration of trafficable pavement after storm/flood damage $ 10,718 $ 10,718

Ranch Restoration of trafficable pavement after storm/flood damage $ 7,260 $ 7,260

Redwell Restoration of trafficable pavement after storm/flood damage $ 50,149 $ 41,099

Ridgelands Restoration of trafficable pavement after storm/flood damage $ 24,710 $ 24,710

Rifle Range Restoration of trafficable pavement after storm/flood damage $ 4,504 $ 4,504


Roma Restoration of trafficable pavement after storm/flood damage $ 44,360 $ 26,322

Rosebud Restoration of trafficable pavement after storm/flood damage $ 6,255 $ 6,255

Rossgole Restoration of trafficable pavement after storm/flood damage $ 15,955 $ 15,955

Rotherwood Restoration of trafficable pavement after storm/flood damage $ 31,192 $ 31,192

Rouchel Restoration of trafficable pavement after storm/flood damage $ 25,590 $ 25,590

Rouchel Carters Restoration of trafficable pavement after storm/flood damage $ 7,674 $ 7,674

Segenhoe Rd Restoration of trafficable pavement after storm/flood damage $ 3,785 $ 3,785

Sparkes Creeks Restoration of trafficable pavement after storm/flood damage $ 10,275 $ 10,275

Springfield Restoration of trafficable pavement after storm/flood damage $ 3,705 $ 3,705

Stewarts Brook Restoration of trafficable pavement after storm/flood damage $ 1,510 $ 1,510

Stirling Restoration of trafficable pavement after storm/flood damage $ 440 $ 440

Stoney Creek Restoration of trafficable pavement after storm/flood damage $ 30,348 $ 30,348

Studleigh Restoration of trafficable pavement after storm/flood damage $ 498 $ 498

Summerhill Restoration of trafficable pavement after storm/flood damage $ 13,275 $ 13,275

Sunnyside Restoration of trafficable pavement after storm/flood damage $ 3,290 $ 3,290

Thompsons Creek Restoration of trafficable pavement after storm/flood damage $ 4,125 $ 4,125

Tomalla Restoration of trafficable pavement after storm/flood damage $ 7,480 $ 7,480

Tunbridge Restoration of trafficable pavement after storm/flood damage $ 69,125 $ 69,125

Turanville Bridge TBA ( RTA Inspection required) TBA

Turanvillle TBA

Tyrone Restoration of trafficable pavement after storm/flood damage $ 1,360 $ 1,360

Upper Dartbrook Restoration of trafficable pavement after storm/flood damage $ 23,975 $ 22,194

Upper Rouchel Restoration of trafficable pavement after storm/flood damage $ 38,856 $ 38,856

Upper Rouchel Batter TBA ( Geotechnical inspection programmed ) TBA

Vernon Restoration of trafficable pavement after storm/flood damage $ 660 $ 660

Wallington Restoration of trafficable pavement after storm/flood damage $ 14,796 $ 14,796

Waverley Restoration of trafficable pavement after storm/flood damage $ 1,190 $ 1,190

Westwood Restoration of trafficable pavement after storm/flood damage $ 2,348 $ 2,348

Willungra Restoration of trafficable pavement after storm/flood damage $ 6,585 $ 6,585

Willy Wally Restoration of trafficable pavement after storm/flood damage $ 8,401 $ 6,702

Wollar Restoration of trafficable pavement after storm/flood damage $ 63,671 $ 44,308

Worondi Restoration of trafficable pavement after storm/flood damage $ 13,951 $ 13,951

Yarrandi Restoration of trafficable pavement after storm/flood damage $ 16,360 $ 16,360

Yarrawonga Restoration of trafficable pavement after storm/flood damage $ 25,300 $ 25,300

Local Roads Total $ 1,608,901 $ 1,498,688


Culvert - Murdering Hut TBA (RTA inspection required) TBA

Hunter Road Restoration of safe route after storm/flood damage $ 9,450 $ 9,450

Scone / Merriwa Restoration of safe route after storm/flood damage $ 34,216 $ 34,216

Willow Tree Restoration of safe route after storm/flood damage $ 80,929 $ 80,929

Regional Roads Total $ 124,595 $ 124,595

Name Of Road Details of Damage & Proposed Restoration Council's Estimate Amount Assessed

Worondi Creek extension $ 1,445 $ 1,445

Possum Springs extension $ 10,800 $ 10,800 Opposite 'London Lodge' off HWY

$ 4,788 $ 4,788

Neverfail extension $ 3,951 $ 3,951

Cullingral extension 3798 $ 3,798

Crown Roads Total $ 24,782

Golden Highway Restoration of safe route after storm/flood damage - to be assessed/scoped $ 20,990 TBA

Golden Highway Bridge structures on SH27 utilising RTA list TBA $ 43,719 $ 43,719.00

State Roads Total $ 64,709 $ 43,719

$ 1,798,205 $ 1,691,784


3.4 REVIEW OF LOCAL WATER UTILITIES IN REGIONAL NSW

BACKGROUND: NSW Minister for Water Utilities, the Hon Nathan Rees MP, announced a review to identify the most appropriate structural and regulatory arrangement for the provision of water supply and sewerage services in regional NSW. The Draft Terms of Reference for this review are attached for your information. ISSUES: Upper Hunter Shire Council currently manages the water and sewer functions in the towns of Aberdeen, Cassilis, Merriwa, Murrurundi and Scone. Industry groups such as the Local Government Shires Association (attached), NSW Water Directorate and the Local Government Managers Australia (attached) are currently making submissions to the Draft Terms of Reference. The Minister’s review will be undertaken during 2008 and Council will be updated as necessary. SUSTAINABILITY: Nil OPTIONS: Not applicable FINANCIAL CONSIDERATIONS: Not applicable RECOMMENDED that the committee note the report and support the Local Government Shires Association (LGSA) submission. MOVED: Cr Doonan SECONDED: Cr Parsons MOTION CARRIED Meeting closed at 3.15pm


Section: COMMITEE / DELEGATES

C.12.14 GUMMUN PLACE HOSTEL - MERRIWA


RECOMMENDATION: That Council note the minutes of the Merriwa Aged Hostel Committee Ordinary Meeting and the Annual General Meeting held on 10 December 2007. That Council endorse the 2008 Merriwa Aged Hostel Committee as listed

Cr Deirdre Peebles – appointed by Council Mrs Olive Hancock – returning

Mrs Margaret Witney - returning Mrs Kathleen Jean Scott - returning Mrs Maree Goodear – returning Mrs Marg Ward - returning Mr John Shipway - returning Mr Barry Ghersi – returning Mrs Elizabeth “Libby” Walker – returning Sr Mary Jackson- returning

BACKGROUND: The minutes of the meetings are included as attachment 1 and 2. ISSUES: Nil. SUSTAINABILITY: Not applicable. OPTIONS: To adopt or amend the recommendation. FINANCIAL CONSIDERATIONS: As per budget allocation. RESOLVED that Council note the minutes of the Merriwa Aged Hostel Committee Ordinary Meeting and the Annual General Meeting held on 10 December 2007. That Council endorse the 2008 Merriwa Aged Hostel Committee as listed

Cr Deirdre Peebles – appointed by Council Mrs Olive Hancock – returning

Mrs Margaret Witney - returning Mrs Kathleen Jean Scott - returning Mrs Maree Goodear – returning Mrs Marg Ward - returning Mr John Shipway - returning Mr Barry Ghersi – returning Mrs Elizabeth “Libby” Walker – returning Sr Mary Jackson- returning

Moved: Cr D Peebles Seconded: Cr E Bates CARRIED


MINUTES OF THE MERRIWA AGED HOSTEL COMMITTEE MEETING HELD AT MERRIWA CHAMBERS, ON MONDAY 10 DECEMBER 2007 COMMENCING AT 3.55PM.

1.0 PRESENT: Mr John Shipway, Cr Deirdre Peebles (chair), Mrs Marj Ward, , Mrs Maree

Goodear, Mrs Margaret Witney, Mr Bruce Cope and Mrs Olive Hancock

2.0 IN ATTENDANCE: Mr Steve Pryor, Miss Sue Duggan, Mrs Kate Sommerlad 3.0 APOLOGIES: Sr Mary Jackson, Mrs Jean Scott, Mrs Libby Walker

MOTION: That the apologies be accepted and the necessary leave of absence be granted.

O Hancock/ M Whitney CARRIED

4.0 DECLARATION OF INTERST NIL 5.0 CONFIRMATION OF MINUTES

MOTION: That the minutes of the meeting of the Merriwa Aged Hostel Committee held on 8 October 2007, a copy having been distributed to all members be taken as read and adopted.

M Ward/ O Hancock CARRIED

6.0 BUSINESS ARISING FROM MINUTES NIL 7.0 CORRESPONDENCE

Outgoing - Department of Health and Aged Care- Prudential Compliance Statement 8.0 HOSTEL SUPERVISOR’S REPORT

•••• 1 Vacancy, with 4 potential residents on the waiting list that need to be assessed based on need. • Reviewing the previous year; 2007 has been a successful year with accreditation inspections going

well and staff and residents are also doing well. • Activities Officer is being enjoyed by residents and participation has increased.

9.0 TREASURER’S REPORT

•••• Budget is currently at ideal levels, with staff costs up due to residents needing a high level of care; however revenue is also above expected budget.

10.0 GENERNAL BUSINESS

10.1 Outdoor Furniture

Currently not ordered, a decision needs to be made on style. Residents are using the BBQ furniture at the moment which is satisfactory.

10.2 Smoking of Visitors and Staff

Needs to be in designated areas, senior staff to address the issue.

11.0 DATE OF NEXT MEETINGS

Monday, 11 February 2008 at 3.30pm

THERE BEING NO FURTHER BUSINESS, the meeting concluded at 4.20pm.


MINUTES OF THE MERRIWA AGED HOSTEL COMMITTEE ANNUAL GENERAL MEETING HELD IN MERRIWA CHAMBERS, ON MONDAY 10 DECEMBER 2007 COMMENCING AT 3.30PM.

12.0 PRESENT: Mr John Shipway, Cr Deirdre Peebles (chair), Mrs Marj Ward, , Mrs Maree Goodear, Mrs Margaret Witney, Mr Bruce Cope and Mrs Olive Hancock

13.0 IN ATTENDANCE: Mr Steve Pryor, Miss Sue Duggan, Mrs Kate Sommerlad and Barbara

Strachan from the Fundraising Committee.

14.0 APOLOGIES: Sr Mary Jackson, Mrs Jean Scott, Mrs Libby Walker

Motion: That the apologies be accepted and the necessary leave of absence be granted.

M Ward/M Whitney CARRIED

15.0 CONFIRMATION OF MINUTES Motion: That the minutes of the meeting of the Merriwa Aged Hostel Committee held on 11

December 2006, a copy having been distributed to all members be taken as read and adopted.

M Goodear/M Ward CARRIED

16.0 CHAIRPERSONS REPORT – Cr Peebles gave her congratulations and thanks to Sue Duggan, hostel

staff, the Committee members and the management team for past 12 months of good management. MOTION: that the report be accepted

Cr Peebles/ M Ward CARRIED

17.0 SUPERVISOR’S REPORT

MOTION: that the report be accepted

S Duggan M Whitney CARRIED

18.0 TREASURER’S REPORT MOTION: that the report be accepted

Cr Peebles / M Ward CARRIED 19.0 GENERAL BUSINESS

19.1 Election of members

Mr Steve Pryor - Returning Officer Nomination of Chair Cr Deirdre Peebles

J Shipway/ J Scott CARRIED

Returning Officer congratulated Cr Deirdre Peebles

Nomination of John Shipway at Deputy Chair J Scott/M Ward CARRIED

Returning Officer congratulated Mr John Shipway. Returning Officer accepted the following Nominations for the membership of the Merriwa Aged Hostel

Committee for the 2008 term, as per the Constitution:


Cr Deirdre Peebles – appointed by Council

Mrs Olive Hancock – returning Mrs Margaret Witney - returning Mrs Kathleen Jean Scott - returning Mrs Maree Goodear – returning Mrs Marg Ward - returning Mr John Shipway - returning Mr Barry Ghersi – returning Mrs Elizabeth “Libby” Walker – returning Sr Mary Jackson- returning MOTION: That the tabled nominations be accepted as the new Merriwa Aged Hostel Committee

for the 2008 term.

Cr Peebles/J Shipway CARRIED

20.0 DATE OF NEXT ANNUAL GENERAL MEETING

8 December 2008 at 3.30pm THERE BEING NO FURTHER BUSINESS, the meeting concluded at 3.55pm.


DEVELOPMENT Section: DEVELOPMENT REP 415/07

D.12.1 DA 280/07 – COUNCIL DEPOT SUSAN ST SCONE Council: 17 December 2007

RECOMMENDATION: That Council advise Mr I Waters that it does not consider that the proposed development would in itself require the erection of an additional fence to the perimeter separating his property, however it is prepared to contribute 50% of the cost of a 1.8m colorbond fence to reduce perceived impacts from the operation of the depot. BACKGROUND: Council staff have lodged a development application in respect of the Council depot in Scone. The application is to provide a cover to existing aggregate storage area and the provision of a bitumen emulsion tank with appropriate bunded area (see attached plan). A letter has been received from the adjoining owner, Mr I Waters, a copy of which is attached. The letter indicates that Mr Waters feels that the proposed work would further devalue his property and requests consideration of 1.8m colorbond fence to provide a “camouflage”. The proposed work provides a cover to the existing aggregate storage area and locates a bitumen emulsion tank and bunded area to the rear (northern side) of the property. ISSUES:

� The assessment and determination of the application is proposed to be completed under delegated authority.

� Mr Waters is the only submission received. � It is considered that the proposed work will not have any significant impact or increased traffic

movements associated with it. � There is a security fence currently around the perimeter of the council depot however it does not

provide any screening to adjoining properties or mitigation to dust generated from traffic movements during dry periods.

� Although the impact of the proposal is considered to be minimal, Council may be of the mind to consider provision of an additional colorbond fence to provide a more defined separation to the adjoining residential property which has recently been subdivided. Note that it may be necessary for the fence to be erected just on Mr Waters property to maintain the existing security fence.

� The depot is classified as “operational land” and Council is therefore treated differently under the Dividing fences Act to land classified as “community” (parks, reserves etc) which is exempt from the Dividing fences Act provisions.

SUSTAINABILITY: Not applicable OPTIONS:

• To agree with the recommendation • To advise Mr Waters that Council does not consider the provision of the fence is justified by any

perceived impacts of the proposed development and is not prepared to contribute to additional fencing. FINANCIAL CONSIDERATIONS: A 50% contribution to a 1.8m colorbond fence would be approximately $5000 RESOLVED that Council advise Mr I Waters that it does not consider that the proposed development would in itself require the erection of an additional fence to the perimeter separating his property, however it is prepared to contribute 50% of the cost of a 1.8m colorbond fence to reduce perceived impacts from the operation of the depot.

Moved: Cr L Parsons Seconded: Cr L Watts CARRIED


GENERAL ADMINISTRATION Section: GENERAL ADMINISTRATION REP403/07

G.12.1 CULTURAL ACTIVITY GRANTS Council: 17 December 2007

RECOMMENDATION: That Council adopt the recommended allocation for Cultural Activity Grants. BACKGROUND: Expressions of interest for Council’s Cultural Activity Grants (CAG) closed Friday, 26 October 2007. Advertising was undertaken in the local press as well as through mail-outs to community groups and organisations. The CAG program aims to facilitate the continuance, development and promotion of cultural/art resources and activities in the Upper Hunter Shire. Council has allocated $11,000 in its 2007/8 budget for provision of the CAG. A total of 15 applications were received. A copy of the project applications will be tabled at the meeting. A summary of the applications, including the name of the organisation, project and proposed use of funding and requested amount is included as Attachment 1. Attachment 2 is a copy of the guidelines for 2007/8 Cultural Activities Grants program. ISSUES: The total value of the applications received is $14,375 OPTIONS: 1. That Council adopt the recommended allocation for Cultural Activity Grants (Attachment 1). 2. That Council determine the successful applicants for Cultural Activity Grants up to a limit of the $11,000 budget allocation; or another amount. FINANCIAL CONSIDERATIONS: The 2007/8 Cultural Activities Grant budget amount is $11,000. Declarations of Interest Cr E Bates declared an interest in this matter as the President of Bunnan Hall Committee. He vacated the Chamber and took no part in discussions or voting. RESOLVED that Council adopt the recommended allocation for Cultural Activity Grants.

Moved: Cr N Doonan Seconded: Cr E Cottle CARRIED


ATTACHMENT 1 Summary of Cultural Grant Applications

For consideration by Council at its meeting on 17 December 2007

Page Applicant Project Name Proposed use of Funding Outcomes Relating to CAG Requested

Amount Recommended

Amount

Comments

1 Merriwa Historical Society Inc

Historical Museum To assist with costs associated with insurance, public liability and maintenance of the cottage.

To increase cultural knowledge for all visitors, including visits by school.

$1,000 $1,000 Increase the knowledge of and appreciation of the cultural heritage in the local area.

9 Scone & Upper Hunter Historical Society

Microfilm Reader/Printer

To provider further contribution towards the costs associated with the microfilm reader/printer.

To give members of the local community assistance with research.

$1,000 $1,000 Increase access to items at historical centre. Research Centre is well utilised by the public.

19 Wingen School of Arts Insurance renewal To assist with the insurance expenses

and to keep the hall functional. To assist with financial expenses to keep the hall operating.

$200 0 Not a priority this round.

25

Scone RSL Pipes and Drums

Instrument repair and band upgrade.

To assist with the production costs of a web site, purchase a new mace and two replacement pipe chanters.

To help cement the bands position in the Upper Hunter region in promoting Scottish culture that is so much a part of the region and will help other community groups to grow by supporting their activities.

$1,561 $1,500 Increase the provision of cultural activities during events and festivals.

33

Murrurundi and District Arts Council

Railway Kitchen To help equip a kitchen within the railway for use by the community for workshops, functions and exhibitions.

To help equip a kitchen with the railway so the building can be restored and used once again for any community pursuits such as cooking classes, yoga, art workshops, exhibitions.

$2,000 $1,500 Better use and promote the use of cultural /art resources to meet priority needs.

37

Gundy Community Inc. Trestle Table Replacement

To purchase replacement trestle tables for the Gundy Memorial Hall.

To allow greater use of the Hall by existing and additional groups, especially those that do not have the manpower to handle the existing timber trestle tables.

$1,000 $800 To assist with equipment which will promote better use of facility for cultural /art activities..

47

Aberdeen Art Group Aberdeen Art Group

To purchase equipment for art materials.

Through the production of painting, designs, etc and the cultivation of an interest and appreciation of accomplished artists. Participants share in displaying their works in various local exhibitions and in local festivities and events.

$500 $500 Increase the provision of cultural activities.

51

Bunnan Memorial Hall Upgrade of Electricity

To install additional power points, install 15 amp circuit into kitchen area and upgrade switchboard and mains to accommodate additional work.

To promote better use of the hall – with the continual upgrade of the hall it is a necessary to have the wiring improved to cater for the needs of the community and to be more beneficial in the winter.

$1,000 $500 To assist with improvements to promote better use of facility for cultural /art activities.

57

Wingen Parkville Branch of CWA of NSW

Annual Rental of Wingen Hall

To assist with expenses relating to the hire of Wingen Hall for monthly meetings.

To allow the CWA Wingen-Parkville members to meet monthly and complete CWA designated procedures and socialise.

$200 0 Not a priority this round.


Page Applicant Project Name Proposed use of Funding Outcomes Relating to CAG Requested

Amount Recommended

Amount

Comments

61 Scone & District Garden Club Inc

Garden Artistry To provide guest speakers and training workshops and construction of a horse themed garden.

To use local art resources and provide cultural activities by creating an awareness and appreciation of garden and art.

$550 $550 Increase provision of cultural activities and introduce horse theme.

67

Arts Upper Hunter Arts Alive To provide expenses for a two day visit from two artists who will conduct a community presentation in Merriwa.

To provide an opportunity for the community to meet the artist and be inspired to think of ways in which they could possibly engage with artists.

$715 $715 To assist to facilitate future cultural activities.

77

Moonan Flat Soldiers Memorial Hall

Heating Hall To purchase a LPG fan forced industrial heater and two gas bottles to heat the hall.

Local drama group are producing a theatre restaurant over several nights in late autumn. A heater would enhance these drama productions and encourage local communities to attend. As an isolated rural community these events are the main cultural activity for the year. The hall would also be used for schools, meetings and RFS training.

$850 $500 To assist with provision of equipment to promote better use of facility for cultural /art activities.

87

Scone Arts & Crafts Inc Sculptural Water Feature

To install a major ceramic sculpture developed in a local workshop with Australian master potter Cameral Williams as part of Scone Ceramics Group 30

th Anniversary in 2008.

The sculptures will form the water feature/centrepiece of the newly restored gardens at the Kingdon Street Hall, providing a newly useable space both for local artists and the community and also extending local resource fundraising, ie functions.

$1,297 $1,297 Increase provision of cultural activities.

91

Family Insight Family Focus Purchase 20 disposable cameras to be used by young mothers who are physically or culturally isolated in the area to document their home and family life. The images will be displayed in an exhibition in the local area.

To have isolated parents and families document their lives and participate in a community development process as a way of addressing their isolation issues.

$1,000 $500 To assist with the provision of a cultural activity with community development outcomes as well as provide a display to the community.

98

Merriwa Anglican Women’s Guild

Anglican Parish Hall – Installation of Fresh Water Tank

Installation of a fresh water tank to save water for use in catering projects.

Saving quality water for use in catering for many functions held for the community. To help the environment by saving water.

$872 $500 Subsidy available per Councils policy (Not a cultural activity, money to be allocated from Merriwa Water Fund)

103

Strathearn Village Carols by Candlelight

Co-ordinate choirs, candles (glo-sticks), Lions Club, Schools, booklets and promotion of Carols by Candlelight.

Community activity aimed at celebrating Christmas with the community in a traditional way.

$630 $630 Assist with annual cultural activity coordinated by community body. Strathearn Village does not coordinate but will assist with monitoring of expenditure.

$14,375 $10,992 From CAG allocation

$500 From Merriwa Water Fund

Total $11,492

The 2007/8 Management Plan contains a budget allocation of $11,000 for these grants applications.


ATTACHMENT 2

UPPER HUNTER SHIRE COUNCIL

CULTURAL ACTIVITY GRANT

GUIDELINES

1. INTRODUCTION

Council is committed to promoting and developing cultural/art resources and activities in the community on a broad and/or specific need basis.

The aims of the Cultural Activity Grant program are to; a. promote the better use of local cultural/art resources; both physical and organisational, to

meet priority needs; b. aid cooperation and co-ordination between all agencies involved in community cultural

development; c. develop community organisational skills from a cultural perspective; d. increase awareness of cultural/art needs and issues; e. increase the provision of cultural activities, especially during local festivals/events; f. promote the equitable distribution of resources amongst competing groups.

Objectives of the Cultural Activity Grants are to: • foster closer co-operation between Council and community cultural groups, • enhance the involvement and profile of Council in the provision of community cultural

orientated services, • increase the level of community involvement, knowledge of and appreciation of the cultural

heritage in the local area, • introduce the theme of the shire into cultural projects, eg. Horses, heritage, rural area

Allocation of funds will be made by considering the ability of the community cultural group to meet its stated needs and objectives. The relative priority of the activity in the community will also be taken into account.

2. THE CULTURAL ACTIVITY GRANT PROCESS

Application Process Groups prepare Cultural Activity Grant application and submit to Council by Friday, 26 October 2007.

Community Services Division collates for assessment by Council.

Project Ranking High ranking shall be given to those applications which best meet Cultural Activity Grant aims and objectives

Council Meeting – 17 December 2007

All applications submitted will be presented to Council at its meeting on 17 December 2007. These are reviewed and approval granted for the allocation of funding to those projects that Council believes meet the most urgent

needs of the community.


3. FUNDING PROCEDURES

(As defined by Council)

a. The application must meet one or more aims and objectives of the Cultural Activity Grant program. Studies and/or investigations will not be eligible for funding.

b. The initial collation of CAG applications will be forwarded to the next applicable Council

meeting for deliberation and decision.

c. The final funding decision will be made by Upper Hunter Shire Council. 4. SUPPORTING DOCUMENTATION

It is ESSENTIAL that the following information be attached to your application so that a fair and accurate assessment can be determined;

a. The most recent statement of your group's finances and/or Treasurer's report clearly marked as ATTACHMENT 1.

b. Copy of applicant's Certificate of Incorporation, clearly marked as ATTACHMENT 2.

c. A site plan for any proposed building and approval from Council's Building Division, if

applicable, clearly marked as ATTACHMENT 3.

d. Copy of quotes of any voluntary labour, equipment etc. if applicable as ATTACHMENT 4. 5. ELIGIBILITY CRITERIA

Incorporated non-profit community based organisations from within the Upper Hunter Shire will be eligible to receive funding grants.

6. FACTORS TAKEN INTO ACCOUNT WHEN CONSIDERING APPLICATION

a. The outcome/s achieved. b. The outcomes address identified local cultural/arts needs and issues in the community.

c. The suggested implementation of the proposal is appropriate, realistic and possible.

d. Council's CAG is the appropriate funding source.

e. The proposal seeks to improve and enhance cultural services in the community.

f. The project can be adequately sustained.

7. ITEMS ELIGIBLE FOR FUNDING

a. Venue hire for an event/workshop b. Purchase of equipment.

c. Purchase of materials to renovate buildings.

d. Cultural Projects.

e. Any other legitimate costs of a project.

8. PREVIOUS FUNDING

Funding for the 2006/7 financial year was granted as follows;


Applicant Project Name Proposed use of Funding Resolved

Amount

Scone & District Branch of the CWA

Insurance Renewal To assist with expenses related to installing exit lights and smoke alarm in the CWA rooms.

$400

SCADS SCADS Restoration Continued restoration of the Old Court Theatre $1,000Merriwa RSL Sub-Branch

Plaques – Sign Writing To cover the costs of sign writing on the Merriwa Sub-Branch Honour Board.

$200

Scone & Upper Hunter Historical Society

Microfilm Reader and Printer To purchase a modern microfilm reader and printer to assist with the use of microfilm and microfiche that the Society holds and uses for research.

$800

Scone High School P&C

Lighting and Stage Upgrade To upgrade the portable stage and purchase additional lights for the MPU

$700

Scone Neighbourhood Resource Centre

Tiling the Community Together To bring together rurally isolated communities by creating a mosaic on the wall of the SNRC and birdbath.

$500

Settlement Hall Committee

Settlement Hall Kitchen Benches To install laminate benches into the new kitchenette to enable it to be use as a servery for fundraising events, etc.

$200

Blandford Primary School P & C

A Day with Clay To broaden students learning outcomes through the provision of extended creative arts activities in the area of pottery/clay.

$525

Scone Singers 10 Year Reunion Concert To assist with costs associated with hiring and advertising for a community concert of members of Scone Singers over the past 10 years.

$100

Murrurundi Development Association

The Murrurundi Stampede New Years Eve Party

To contribute towards bus hire and expenses related to the holding of a kids carnival: rides, sideshows, fireworks display.

$800

St Mary’s Catholic School

Bring on the Band To raise the profile of performing arts at the school through the setting up of a music room.

$500

Belltrees Public School P&C

Drama Enhancement To expose students to drama by implementing drama lessons, participating in drama festivals and excursions.

$500

Scone Arts & Craft Inc Laptop Computer To purchase a laptop computer for the keeping of records on Scone Arts & Craft Inc and assist with overall management of various activities.

$500

Scone Arts Council Young Musicians Competition To support the learning of music within the Shire through a music competition for school aged musicians.

$1000

Scone & District Garden Club

Garden Artistry To contribute towards a workshop designed to develop gar dening skills and creativity.

$200

Gundy Community Inc Seating Replacement in Gundy Hall

To purchase 50 chairs for the Gundy Soldiers Memorial Hall.

$500

Cassilis Public School P&C

Rebuilding the culture of live music in the Cassilis community

Purchase of guitars and tudor books and tuner for Years 3, 4, 5 and 6.

$1,970

Children’s Charity Network

Community Partner Children’s Charity Network

To provide sponsorship/donation to become a community partner of the Children’s charity network to gain access to a number of literary and art initiatives/programs for children.

$300

Koori Kids Operation Christmas Kids Christmas Premiere

To provide contribution towards the logistics and transport of kids from UH LGA to a Christmas Film Premiere.

$300

Total $10,995 9. FUNDS FOR BUILDING WORKS

If you are seeking to construct or alter a building please ensure you have discussed the proposal with:

a. Council's Development and Environment Department, you may need approval for any work

undertaken.

You will need to submit a site plan/sketch for any proposed building projects. The plan should include any relationship the planned work has to the existing structures and/or site boundaries.

10. COUNCIL'S COMMUNITY SERVICES OFFICER

Council's CSO can assist you with:


a. Information on the CAG procedures. b. Preparing your application.

c. Any applicable costings.

Projects will be funded taking into account priorities within the sphere of community cultural/arts issues and needs. These can be discussed with the CSO.

The Community Services Officer can be contacted at Council’s Merriwa Office on 65482109, Murrurundi Office on 65466205, Scone Office on 65401141.


Section: GENERAL ADMINISTRATION REP404/07

G.12.2 FEE WAIVER - ABERDEEN JUNIOR CRICKET Council: 17 December 2007

RECOMMENDATION: That Council advise the Aberdeen Junior Cricket that normal fees will continue to be applied in the same manner as all other sporting clubs across the Shire. BACKGROUND: Aberdeen Junior Cricket has made application to Council to waive usage fees for the 2007/08 financial year. A copy of the request is provided as Attachment 1. ISSUES: • Junior Cricket fees are based on a lower usage factor than Senior Cricket • A junior cricket group is also based in Scone and fees for this group are $1,268 • $6 per head per season • Fees and charges paid by all other sporting groups and schools • Fees paid go to maintain sports grounds and employ Sports Facility Officer SUSTAINABILITY: • The Sports Facility Officer salary is offset by those fees raised through the annual sports ground

usage fees OPTIONS: To adopt, amend or reject the recommendation FINANCIAL CONSIDERATIONS: Fees for 2007/08 $283.83 RESOLVED that Council advise the Aberdeen Junior Cricket that normal fees will continue to be applied in the same manner as all other sporting clubs across the Shire.

Moved: Cr L Parsons Seconded: Cr P Hodges CARRIED


Section: GENERAL ADMINISTRATION REP413/07

G.12.3 SPONSORSHIP - UPPER HUNTER SHOW & EXPO 2008


RECOMMENDATION: That Council provide $100 sponsorship to the 2008 Upper Hunter Regional Show & Expo. BACKGROUND: Council sponsored the Upper Hunter Regional Show & Expo in 2004, 2005, 2006 and 2007 by donating $100. A copy of the letter is Attachment 1. ISSUES: Council will consider sponsorship proposals that have been reviewed by the General Manager, on an individual basis. Such sponsorship proposals may be in relation to: (a) Upper Hunter Shire residents (individual and teams); (b) Events which promote the following towns and themes

• Aberdeen and “Birthplace of the Blue Heeler”; • Merriwa and “Breath of Fresh Air”, • Murrurundi and “Crown of the Hunter”; and, • Scone and “Horse Capital of Australia”

(c) Events which promote the Upper Hunter and the Upper Hunter Shire. SUSTAINABILITY: Not applicable. OPTIONS: To provide financial support or reject the request. FINANCIAL CONSIDERATIONS: Funds to cover an amount of $100.00 are available in the 2007/8 budget. RESOLVED that Council provide $100 sponsorship to the 2008 Upper Hunter Regional Show & Expo.

Moved: Cr N Doonan Seconded: Cr E Bates CARRIED


ATTACHMENT 1


Section: General Administration REP367/07

G.12.4 TENDER - SUPPLY & DELIVERY OF BITUMEN EMULSION


RECOMMENDATION: That Council consider the confidential report on the supply and delivery of bitumen emulsion in Closed Committee in accordance with Section 10A(2)(d) of the Local Government Act as it confers commercial information of a supplier to Council. BACKGROUND: Council participates in a number of joint tenders through Hunter Councils to secure best value for all participating member Councils. Where individual Councils’ expenditure exceeds $150,000, Councils are required under the Local Government (General) Regulations 2005 (Section 7) to have a Council resolution for the acceptance of the tender. The expected value of the purchases for Council is marginally under the value of $150,000. Price rises or increased volume of material may push the value over the prescribed amount. ISSUES: Nil SUSTAINABILITY: Not applicable. OPTIONS: To accept, reject or obtain individual tender. FINANCIAL CONSIDERATIONS: The tendered amount per litre for the next two years is approximately the same as Council’s current arrangements with opportunities for savings in rising and cleaning of the tanks and individual tendering costs. RESOLVED that Council consider the confidential report on the supply and delivery of bitumen emulsion in Closed Committee in accordance with Section 10A(2)(d) of the Local Government Act as it confers commercial information of a supplier to Council.

Moved: Cr P Hodges Seconded: Cr E Cottle CARRIED RESOLVED that Council accept the preferred tender from Downer EDI Works as per evaluation report for the period 1 January 2008 to 31 December 2009, with a 12 month extension to 31 December 2010 based on satisfactory performance by the tenderer during the initial contract period.

Moved: Cr L Watts Seconded: Cr L Parsons CARRIED RESOLVED that Council move back into Open Council.


Upon resuming Open Council the following recommendations were adopted: RESOLVED that Council accept the preferred tender from Downer EDI Works as per evaluation report for the period 1 January 2008 to 31 December 2009, with a 12 month extension to 31 December 2010 based on satisfactory performance by the tenderer during the initial contract period.

Moved: Cr N Doonan Seconded: Cr D Peebles CARRIED


Section: GENERAL ADMINISTRATION REP 426/07

G.12.5 APPLICATION FOR ALCOHOL FREE - ZONE MURRURUNDI


RECOMMENDATION: That Council readvertise its intention to declare an alcohol free zone for a three (3) year period from 1 March 2008 to 1 March 2011 for Murrurundi. “The whole of Mayne Street from Victoria Street to Boyd Street. 100 metres North of Murulla Street from the corner of Mayne and Murulla Street. South from the corner of Mayne Street along Mount Street to the River, East along the river to behind the CWA building. North from the CWA to Mayne Street and the whole of Adelaide Street from Mayne Street to Haydon Street. From 100 metres East from corner of Adelaide and Haydon Street West along Haydon Street taking in the whole of Albert Street to the Railway Crossing.” (Note that it is proposed to exclude the footpath area under the verandah of the Railway Hotel between the hours of 10am and 8pm from the alcohol free zone). BACKGROUND: Council considered an application to create a Alcohol Free Zone (AFZ) in the Murrurundi area at its meeting on 23 July 2007 (item G.7.4.) Copies of the street map indicating the proposed area have previously been provided. Following exhibition of the proposed alcohol free zone, a submission was received requesting that formal approval be given to use of the area on Council’s footpath below the veranda of the Railway Hotel in Murrurundi by patrons of the Hotel. The submission was signed by some 85 people. Should such variation to alcohol free zone be implemented it would require this area to be excluded from the zone. The request was forwarded to the licensing police. The reply subsequently received is provided under separate cover. ISSUES:

• An alcohol-free zone has not previously been established in Murrurundi. • The proposal has been advertised and interested person/groups notified with one

representations/objections being received, a copy of the representations/objections has previously been provided..

• A reply has now also been received from the Local Area Command (LAC), who support the AFZ proposal in Murrurundi. The reply indicates that there have been no other similar “exclusion” areas in the LAC, however there is no objection to the proposed “relaxation” with the suggestion that this be limited to the hours of 10am to 8pm.

• Following these submissions a complaint has been received regarding the actions of some of the patrons of the Hotel. This has not to date been investigated and is likely a licensing issue. It is suggested however that it may be appropriate to readvertise the proposed AFZ together with the “exclusion” area (including times) to allow further community input to be provided. It is suggested that the matter will be referred back to the February meeting for further review.

OPTIONS: Declare, refuse or amend the proposal. FINANCIAL CONSIDERATIONS: As previously reported at the 23 July 2007 meeting, the approximate costs of sign material and labour estimated at $3300.00. The funds are unlikely to be available within the current Environmental Services Budget. A further vote will be requested through the Finance Committee process. RESOLVED that Council readvertise the proposal for an Alcohol Free Zone at Murrurundi, inviting specific comment on a suggested amendment to exclude the footpath area, under the verandah of the Railway Hotel, between the hours of 10.00am and 9.00pm from the alcohol free zone, as per the following schedule.



Section: GENERAL ADMINISTRATION

G.12.6 REQUEST FOR FINANCIAL ASSISTANCE - SCONE FIRE BRIGADE

SOCIAL CLUB Council: 17 December 2007

RECOMMENDATION: That Council provide financial assistance to Scone Fire Brigade Social Club by contributing $250 to assist their Smoke Alarm Battery Replacement for the Elderly (SABRE) program. BACKGROUND: In a letter dated 7 November 2007, the Scone Fire Brigade Social Club requested financial assistance for their Smoke Alarm Battery Replacement for the Elderly (SABRE) program (Attachment 1). SABRE is a service the NSW Fire Brigades offer the elderly and handicapped residents of Scone to ensure they have at least one working smoke detector in each household. The Club this year visited some 60 houses in Scone and Satur, installing 18 smoke detectors where residents had no detectors at all or the detector was not working. ISSUES: Council will consider sponsorship proposals that have been reviewed by the General Manager, on an individual basis. Such sponsorship proposals may be in relation to: (d) Upper Hunter Shire residents (individual and teams); (e) Events which promote the following towns and themes

• Aberdeen and “Birthplace of the Blue Heeler”; • Merriwa and “Breath of Fresh Air”, • Murrurundi and “Crown of the Hunter”; and, • Scone and “Horse Capital of Australia”

(f) Events which promote the Upper Hunter and the Upper Hunter Shire. SUSTAINABILITY: Not applicable. OPTIONS: To provide financial support or reject the request. FINANCIAL CONSIDERATIONS: Funds to cover this amount are available in the 2007/8 budget – Sponsorships and Donations. RESOLVED that Council provide financial assistance to Scone Fire Brigade Social Club by contributing $250 to assist their Smoke Alarm Battery Replacement for the Elderly (SABRE) program.



ATTACHMENT 1


WORKS/TECHNICAL Section: WORKS/TECHNICAL REP405/07

J.12.1 REMOVAL OF TELSTRA PAYPHONES


RECOMMENDATION: That Council note the response from Telstra regarding payphones, indicating that following Council submissions Telstra propose to remove:. • Post Office, Bettington St, Merriwa- removal of one payphone, retaining one • Outside Railway Hotel, Adelaide St Murrurundi – removal of one single payphone, leaving no

service available • Post Office, Liverpool St, Scone - removal of one payphone, retaining one

BACKGROUND: Council considered a report in August regarding the Telstra proposal for the removal of the payphones located at: • Post Office, Bettington St, Merriwa- removal of 2 payphones • Outside Railway Hotel, Adelaide St Murrurundi – removal of 1 single payphone • Post Office, Liverpool St, Scone - removal of 2 payphones

Council requested justification from Telstra and objected to the proposal for the removal of the payphones. ISSUES: • Council sought submissions from community organisations and through the press in regard to

the removal of payphones. • A response has now been received from Telstra and is provided as Attachment 1. • No other objections were received by Telstra • The payphones are to be removed in December SUSTAINABILITY: This will total 4 payphones removed from the shire in 2 years OPTIONS: To adopt, amend or reject the recommendation FINANCIAL CONSIDERATIONS: Nil RESOLVED that Council note the response from Telstra regarding payphones, indicating that following Council submissions Telstra propose to remove:.

• Post Office, Bettington St, Merriwa - removal of one payphone, retaining one • Outside Railway Hotel, Adelaide St Murrurundi – removal of one single payphone,

leaving no service available • Post Office, Liverpool St, Scone - removal of one payphone, retaining one

Moved: Cr L Watts Seconded: Cr E Bates CARRIED

RESOLVED that Council write to Telstra expressing its disappointment, ask them to reconsider their proposal to remove the payphones and refer the matter to the Australian Communications and Media Authority.

Moved: Cr N Doonan Seconded: Cr L Watts CARRIED

THERE BEING NO FURTHER BUSINESS THE MEETING CLOSED AT 4.48PM.

MINUTES OF THE ORDINARY MEETING OF UPPER HUNTER … · Cottle, Cr Deirdre Peebles, Cr Les Parsons,...

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