Minutes of the Ordinary Council Meeting 23 November 2010 · Minutes of the Ordinary Council Meeting...
Transcript of Minutes of the Ordinary Council Meeting 23 November 2010 · Minutes of the Ordinary Council Meeting...
Minutes of the Ordinary Council Meeting 23 November 2010
2
TABLE OF CONTENTS
1. OPENING 2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE (PREVIOUSLY
APPROVED) 3. RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE 4. PUBLIC QUESTION TIME 5. APPLICATION FOR LEAVE OF ABSENCE 6. PUBLIC FORUM (PETITION/DEPUTATIONS/PRESENTATIONS) 7. CONFIRMATION OF PREVIOUS MEETING MINUTES 8. DISCLOSURE OF FINANCIAL AND OTHER INTERESTS 9. STATUS REPORT NOVEMBER 2010 ....................................................................... 5 10. REPORTS OF COMMITTEES ................................................................................. 15
10.1 WORKS AND SERVICES COMMITTEE MEETING – 9 NOVEMBER 2010 ...... 15 10.1.1 WORKS MANAGEMENT REPORT ............................................................... 15 10.1.2 BOLT ROAD .................................................................................................. 16 10.1.3 REALLOCATION OF AIRFIELD RUNWAY FUNDING ................................... 16 10.1.4 SCHOOL OVAL ............................................................................................. 17 10.1.5 SCHOOL BUS PARKING AND FOOTPATH .................................................. 18 10.1.6 WARATAH LODGE KERBING ...................................................................... 19 10.1.7 WORKS PROGRAM 2011/2012 .................................................................... 19 10.1.8 PLANT REPLACEMENT PROGRAM 2011/2012 ........................................... 22 10.1.9 RECREATION COMPLEX – HOT MIX .......................................................... 24
11. REPORTS OF OFFICERS ....................................................................................... 25 11.1 WORKS REPORT ............................................................................................ 25 11.2 MANAGER COMMUNITY AND REGULATORY SERVICES REPORT ............. 30 11.3 HOME AND COMMUNITY CARE REPORT ..................................................... 33 11.4 CEO REPORT .................................................................................................. 35 11.5 CLGF – REGIONAL COMPONENT – AGED HOUSING PROJECT ................. 36 11.6 SHIRE OF WAGIN 2009/2010 ANNUAL REPORT ........................................... 41 11.7 AUDIT SERVICES CONTRACT – 3 YEARS..................................................... 42 11.8 STATEMENT OF FINANCIAL ACTIVITY – OCTOBER 2010 ............................ 44 11.9 STATEMENT OF PAYMENTS – OCTOBER 2010............................................ 51 12. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS ............................ 60 13. ELECTED MEMBERS/MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN .............................................................................................................. 60
14. URGENT BUSINESS INTRODUCED BY DECISIONS OF THE MEETING ............. 60 15. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2) ........ 60 16. CLOSURE ................................................................................................................ 61
Minutes of the Ordinary Council Meeting 23 November 2010
3
Shire of Wagin Minutes of the Ordinary Council Meeting of Council held in Council Chambers on Tuesday 23 November 2010.
1. DECLARATION OF OPENING The Shire President Cr Blight declared the meeting open at 7.03pm.
2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY APPROVED) Present: Cr P J Blight President Cr E N Pugh Member Cr G T Hegarty Member Cr J L C Ballantyne Member Cr I C Cumming Member Cr J G Shaw Member Staff: Mr L J Calneggia Chief Executive Officer Mr B A Roderick Manager of Finance & Corporate Services Mr A Hicks Manager of Works Ms C A Webster Manger community & Regulatory Services Mrs D J Thompson Executive Assistant Visitors: Ms Julie Clausen – Morrison Low Mr Wayne Pugh – Wagin Swimming Clubl Apologies: Cr D K Morgan Cr G R Ball Cr J P Reed Leave of Absence: Cr G K B West Cr K M Draper
3. RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil
4. PUBLIC QUESTION TIME Nil
5. APPLICATION FOR LEAVE OF ABSENCE
Nil
Minutes of the Ordinary Council Meeting 23 November 2010
4
6. PUBLIC FORUM (PETITIONS/DEPUTATION/PRESENTATIONS) Mr Wayne Pugh, spokesperson for the Wagin Swimming Club addressed Council regarding the direction of the Wagin Swimming Pool upgrade. He expressed the Clubs wish to be kept informed and the Clubs keen interest to be involved with the planning of the upgrade at the facility. Ms Julie Clausen, Morrison Low Consultants made a presentation to Council on the Forward Capital Works Plan and the Long Term Financial Plan.
7. CONFIRMATION OF PREVIOUS MEETING MINUTES
8. DISCLOSURES OF FINANCIAL AND OTHER INTERESTS
Cr Hegarty declared an Impartiality Interest in prescribed form for Item 15.
1500 Council Resolution Moved: Cr. I C Cumming Seconded: Cr. E N Pugh
That the Minutes from the Ordinary Council Meeting held on 26th October 2010 be confirmed as true and accurate. Carried 6/0
Minutes of the Ordinary Council Meeting 23 November 2010
5
9. STATUS REPORT NOVEMBER 2010
Date Resolution #
Officer Description Action Status Questions & Comments
FINANCE & ADMINISTRATION 27 Oct 2009
1171 MCRS Security Cameras for the Wagin Town Site CEO to pursue the installation of security cameras in the CBD
Grant application $25,000 made to Office of Crime.
Quotes obtained
24 Nov 2009
1209 CEO Proposal for an Integrated Energy & Water System That Council agree to be the lead proponent for the funding application, work in conjunction with Rural Towns Program to finalise Water Management Plans, and pay Karne De Boar funding application and co-ordination work upon receipt of application being successful.
Grant application sent on due date.
WDC advised to make joint application with Shire of Merredin for funds for Business Plan.
15 Dec 2009
1234 MFCS Cash in lieu of public open space Create a new account “Cash in Lieu”, staff to develop policy on how to apply monies in accordance with the act. Write to the owners of lots 31, 64 & 150 Tudhoe St to seek interest in Council acquiring these lots.
Account created, Policy to be developed
Refer to Planning
Minutes of the Ordinary Council Meeting 23 November 2010
6
27 April 2010
1353 MFCS Country Local Government Fund (Royalties for Regions)
Prepare proposal to Dept of Regional Development & Lands in accordance with CLGF.
Proposal forwarded – Grant $35,000 requested
Morrison/Low consultants for Asset Management/Lt financial plans will be presented 21 Nov 2010.
25 May 2010
1374 CEO Reconciliation Action Plan Council invite the wider community to participate in developing a Reconciliation Action Plan
On-going
25 May 2010
1375 CEO Local Government Elected Members Records Staff to prepare a procedure to be considered by Council.
Agenda item 24 August 2010. Laying on table currently.
22 June 2010
1392 CEO Strategic Plan Council endorse the plan with the inclusions outlined in resolution.
Document adopted 26 October 2010.
27 July 2010
1415 CEO Country Local Government Fund (CLGF) Regional Component – Royalties for Regions
Advise Wheatbelt Development Commission that Council support the projects outlined for the next year.
Business Case commenced and Consultant to be appointed.
27 July 2010
1416 CEO Emergency Services Advise (4WD VROC) that council supports the employment of an Emergency Services person for a period of three years subject to five councils participating in the scheme.
Letter sent – awaiting response
Minutes of the Ordinary Council Meeting 23 November 2010
7
24 Aug 2010
1435 CEO Regional Alliance Endorse MOU after recommended change to wording has been completed.
CEO‟s and Ex Staff to workshop 7 December 2010.
24 Aug 2010
1436 CEO Regional Development Scheme – Wagin Aerodrome Change scope of works and complete an economic/business plan.
Six EOI”s received R4R asked to re-scope grant.
24 Aug 2010
1438 CEO Councillor Training Seek interest from Councillors and neighbouring shires.
21 Responses received – training to be held 10 February 2011.
24 Aug 2010
1442 CEO Community Emergency Services Manager Council endorse reconsidered previous decision requiring five shires to participate.
Awaiting response from FESA
28 Sept 2010
1454 CEO Priority of Roads – Bin to Bin Grain Freight Council endorse actions of CEO & SP submitting roads marked on attachment 2.
Awaiting Cardno report.
28 Sept 2010
1455 CEO Desalination Submit of EOI to the National Centre of Excellence for the funding round.
Advised EOI not successful.
26 Oct 2010
1464 MCRS Future of Community Centre Undertake due diligence to consider Community Centre – Lot 123 Tudhoe Street
Refer to Asset Management Committee for further action.
26 Oct 2010
1465 MCRS Purchase of Land for Proposed Community Resource Centre
Write to owners of lot 19, 7, 120 Tudhoe Street to make formal offer as per recommendation.
Awaiting written responses.
Minutes of the Ordinary Council Meeting 23 November 2010
8
26 Oct 2010
1466 MCRS Future Building Stocks That Council sell 5 Warwick Street as per Council resolution.
Minor upgrades commenced – completed by end November 10.
26 Oct 2010
1468 MCRS Visit to other local authorities – Kulin, Bruce Rock & Corrigin
That CEO & MCRS prepare itinerary to the local authorities to schedule a visit.
To be arranged for February 2011.
26 Oct 2010
1473 & 1474
MCRS ESL Levy/ESL Operating & Capital Apply for Lotterywest grant for more mobile standpipes, and a FESA grant for a third truck for the Wagin Bushfire Town Brigade.
To be prepared and submitted by December 2010.
26 Oct 2010
1475 MCRS Fire Hazard – Sandalwood Plantation – Dweyerdine and Murdoch Roads
Council to look at including “any tree species” the in firebreak notice.
Bushfire infringement sent to Administrators.
26 Oct 2010
1476 MCRS 2010/2011 Budget Sportsground Staff to undertake tiling around the bar at EFP and carpeting of the small function room.
26 Oct 2010
1484 MCRS Christmas Function/Office Hours Christmas/New Year Organise Christmas Function and advertise closure accordingly.
Christmas function is being organised. Advertising will commence at the end of November.
26 Oct 2010
1499 CEO Legal Fees John Hunter vs Shire of Wagin Advise Jackson McDonald that Council accepts the offer.
Letter written.
Minutes of the Ordinary Council Meeting 23 November 2010
9
Health, Building & Planning
23 June 2009
1072 CEO Strategic Waste Management Plans Write to neighbouring shires, seek permission to dig test holes and prepare itinerary for visit to other waste facilities.
Replies received from 8 shires, EOI to be called for consultants to assess 2 x sites – 1 Piesseville and 1 Cuballing.
Working Group established to look at governance issues and site selection (refer info bulletin)
24 Nov 2009
1200 MOW/CEO Wagin District Farmers Co-operative Signage Advise the Co-op their request for signage will be considered at the next Townscape and Tidy towns Committee Meeting.
Wagin on feedback from the Chamber of Commerce
Still awaiting feedback from the Chamber of Commerce. Quote for hotmix received.
24 Nov 2009
1214 CEO Light Industrial Land Council to authorised the ACEO to negotiate with the DPI – State Land Services to facilitate an agreement,
Contact made with Department.
DPI advised Reserve #16548 offered in lieu of Heritage survey
23 Feb 2010
1287 CEO Skate Park Make application to relevant funding bodies for grants to construct purpose built bowl; Seek approval from the Sportsground Advisory Committee on location. Funding allocated from the 10/11 budget
Preparing grant application. Awaiting Sportsground Advisory meeting to obtain endorsement of site.
Lotterywest grant submitted
Minutes of the Ordinary Council Meeting 23 November 2010
10
27 April 2010
1354 CEO Tender New Drs Residence Advise S & SJ Scardetta that they are the successful tenderers.
J McDougall Architect engage to draw plans and specifications
Construction commenced 16 August 2010.
25 May 2010
1367 MFCS Sportsground Master Plan Develop a Sportsground Master Plan.
Will look at DSR funding in 2011.
22 June 2010
1388 CEO Proposed Residential Subdivision – Arnott Street This item lay on the table for future consideration.
Refer
27 July 2010
1407 CEO Street Tree Policy A brief with specification on plan for Street Trees be prepared.
MCRS to respond.
27 July 2010
1409 CEO Rotary and District Signs Receive quote for enlarging the signage structure at the ram park.
On -going
27 July 2010
1410 CEO Service Club Signs The old signs be removed and new signs erected at the ram park, historical village and town park.
On - going
27 July 2010
1418 EHO Application to erect addition to existing shed Advise proponents that Council supports their application subject to issue of a building permit.
Proponents advised. Forwarding plans to FESA to enable permit to be issued.
Awaiting response from FESA.
24 Aug 2010
1433 & 1434
CEO Regional Landfill Site Continue involvement with Wagin Group and form working group of Crs Pugh, Shaw, Ballantyne, MOW and CEO.
Working Group Established
Minutes of the Ordinary Council Meeting 23 November 2010
11
24 Aug 1439 EHO Shed Lot 1773 Ballagin Street – Wagin Agricultural Society
Advise proponent application is successful subject to conditions.
Application Advised
24 Aug 2010
1440 EHO Food Act – Authorised Officers Appoint EHO as AO and notify the relevant authorities.
Appointment Minuted I D Card to be designed
24 Aug 2010
1441 EHO Tow Truck Business Application Advise proponent that application is unsuccessful.
Applicant advised refusal.
No further action.
28 Sept 2010
1456 EHO Colorbond Shed – 213 Tudhoe Street Advise owner of Council approval as per Officers recommendation.
Owner advised and Building permit issued.
26 Oct 2010
1482 CEO Wagin Frail Aged – Land Tenure Enter into the WA Health Services.
On-going.
26 Oct 2010
1484 CEO Industrial Land – Vernal Street – Reserve48538 Make application to Landcorp to develop industrial land.
Meeting scheduled with Lancorp 25 November 2010.
26 Oct 2010
1485 CEO Sale of Land Undertake the sale of these lots by private treaty.
On-going.
26 Oct 2010
1486 CEO Opening of unmade roads Council agree in principle to opening of Tillelan Rd and a portion of unnamed road to location 1429. Proponent to contribute 50% of costs.
Application for clearing permit made. Proponents advised of Council decision.
26 Oct 2010
1487 MFCS Sportsground RV Area Hire Fees & Charges CEO to have delegated authority to negotiate appropriate fees for organisations.
On-going
Minutes of the Ordinary Council Meeting 23 November 2010
12
26 Oct 2010
1488 MFCS Lot 748 Omdurman Street Meet with Landcorp to arrange a suitable outcome.
Meeting with Landcorp 25 Nov 2010.
26 Oct 2010
1489 MFCS Wagin Bowling Club Lease Agreement – October 2010 Sign, Stamp and execute the new lease agreement
Agreement will be signed in early December.
26 Oct 2010
1494 EHO Guest House – Lot 5 Ballagin Street Wagin Advise proponents application approved subject to conditions outlined in Council resolution.
Advised applicant. Letter sent
26 Oct 2010
1495 EHO Keeping of four dogs – Lot 25 Tudor Street Wagin. Advise proponents approval has been granted subject to conditions outlined in Councils resolution.
Advised applicant. Letter sent.
Minutes of the Ordinary Council Meeting 23 November 2010
13
WORKS & SERVICES
28 April 2009
1014 MOW Blackspot Project Jaloran Road That the proposed works be carried out utilising Blackspot and Royalties for Regions funding and Council have no objections to subdivision applications from land owners and dedication of the road reserve.
Harley Group finish surveying – waiting for fencing contractor.
Water binding and sealing will be completed by 30
th October
2010. Completed
26 May 2009
1049 CEO Recycled Water Supply agreement SP and ACEO to sign agreement with water corp and investigate the installation of a 220,000kl storage tank.
Tank installed awaiting licence to use water from Health Department.
Licence received, work to be completed to comply before commence usage.
28 July 2009
1102 MOW Wagin Airfield Staff to prepare costings and apply for RAD‟s grants as per resolution
Grant application submitted to RAD‟s
Agenda item 24 August 2010. Deferred Shire funds relocated to Ballaying South Road (Gravel sheet).
24 Nov 2009
1198 MOW Watering Street Planter Boxes and Trees Approach local business to tap into their water supply to reticulate Tudor Street planter boxes and street trees.
Only reticulate pots near shire owned buildings.
As time permits. – On going - Same
Minutes of the Ordinary Council Meeting 23 November 2010
14
23 Feb 2010
1277 MOW Street Tree Policy That Council except the quotation of costs from Michael Brown and engage his services to attend the meeting with Urban Design Personnel.
Cr Draper to follow up with quotes
Waiting for two more quotes as per the Purchasing Policy. Brief and specification to be drafted. Same
1278 MOW Tavistock Street – Upgrade Engage the services of the City of Gosnells Urban Design Personnel, walk the area and collect a photo log and site analysis, review concepts etc
Awaiting feedback from Business Owners. Same
27 April 2010
1338 MOW Signage That Council install the Stick Map, the Tourist and Business Information sign (both to be double sided) at the Wetlands Park and a additional Stick Map to be placed at the Bus Depot, the Shire of Wagin RV sign to be installed on the three entrances to Wagin.
Waiting for quote from Locko‟s Workshop to house signs. Same MOW/MCRS obtain plans, location and design of shelter to house signs.
27 April 2010
1346 MOW Construction and Seal of Unicorn Street That Council give consideration to construct and seal Unicorn Street.
For budget consideration
Works will be completed by the 30
th October
2010. Completed.
Minutes of the Ordinary Council Meeting 23 November 2010
15
10. REPORTS OF COMMITTEES
Proponent: Shire of Wagin Location: Reporting Officer: Manager of Works Summary Capital Works Program, Draft Road Program and Plant Replacement Program are provided for Councils information. Background Committee requested that this information be presented at the Works & services meeting and includes capital works, maintenance & plant replacement programme. Comment Due to the dry weather conditions only a percentage of the maintenance grading was undertaken so far this financial year. All of the plant items in the budget have been purchased. Statutory Environment Nil Policy Implications Nil Budget Implications Nil
1501 Committee Recommendation & Council Resolution Moved: Cr. E N Pugh Seconded: Cr. J L C Ballantyne That Council adopts the Capital Works Program, Maintenance Program and Plant Report to the period ending 30 September 2010. Carried 6/0
10.1.1 WORKS MANAGEMENT REPORT
10.1 WORKS AND SERVICES COMMITTEE MEETING – 9 NOVEMBER 2010
Minutes of the Ordinary Council Meeting 23 November 2010
16
Proponent: Shire of Wagin Location: Bolt Road Wagin Reporting Officer: Manager of Works Summary To consider the upgrade of Bolt Road. Council had received a complaint via Main Roads Dept (Woolorama) from A Smith regarding the poor condition of Bolt Road. Comment Bolt Road to the Smith property is 2.1 kms and the cost to Gravel sheet and water bind is estimated to cost $31,000. A recent road count on this road showed that there was less than one vehicle an hour and as such a count did not register on the counter. Statutory Environment Nil Policy Implications Nil Budget Implications There is no funds budgeted in the 2010/11 year.
Proponent: Shire of Wagin Location: Airfield Reporting Officer: Manager of Works Summary To reallocate funding due to the change in scope of works for the Wagin Airfield project. Background Council had received a RAD‟s grant of $310,000 to prepare a master plan and upgrade the East-West runway by sealing the surface. Due to the change in grant conditions whereby Council were asked to contribute 50% of the cost of this project it was decided to undertake the master plan in the first instance. EOI‟s are currently being sourced for this part of the project and it now leaves approximately $65,000 of wages and plant that needs to be
1502 Committee Recommendation & Council Resolution Moved: Cr. E N Pugh Seconded: Cr. G T Hegarty That due to the low volume of traffic the upgrade of Bolt Road is deferred and brought up again for consideration in the 2011/2012 budget. Carried 6/0
10.1.3 REALLOCATION OF AIRFIELD RUNWAY FUNDING
10.1.2 BOLT ROAD
Minutes of the Ordinary Council Meeting 23 November 2010
17
allocated to a job. There may also be some $15,000 for materials depending on the outcome of the EOI‟s master plan. Comment The author considers that Ballaying South Rd should receive high priority as it is destined to be a RAV 4 network road. The intersection of Bullock Hills and Ballaying‟s is already on this year‟s works program. The total length to the Woodanilling boundary is approx 6.00km‟s and will cost about the amount that we need to reallocate. Statutory Environment Nil Policy Implications Nil Budget Implications Will need a supplementary budget change to reallocate funds.
Proponent: Shire of Wagin Location: Wagin District High School Reporting Officer: Manager of Works Summary The future long term use of the oval requires some consideration (an inspection of the oval with the acting Principal is scheduled). Background Council has an agreement with the Dept of Education to maintain the school oval on a 50/50 cost sharing basis. With the unavailability of water it has been extremely difficult to maintain such a large area of grassed playing field. Comment The author believes that discussions should be held with the Dept of Education to look at alternatives to the maintenance of the school oval which is becoming increasingly difficult to fulfil. Statutory Environment Nil
10.1.4 SCHOOL OVAL
1503 Committee Recommendation & Council Resolution Moved: Cr. E N Pugh Seconded: Cr. J G Shaw That funding for the Airfield runway of $65,000 be reallocated towards the gravel sheeting of Ballaying South Rd as well as the savings from Bockaring and Dongolocking Roads of $4565 and $5765 respectively. Carried 6/0
Minutes of the Ordinary Council Meeting 23 November 2010
18
Policy Implications Nil Budget Implications
Proponent: Shire of Wagin Location: Wagin District High School Reporting Officer: Manager of Works Summary To Consider School bus parking arrangements for the Wagin District High School and Footpaths requests (an onsite visit is scheduled with the acting Principal). Background Council has been approached by Wagin District High School to consider better arrangements for the School Bus pickup & let down areas. Council had resolved previously to defer consideration pending the outcome of the new building. Comment As the building is nearing completion it is an opportune time to reflect on the School‟s request to consider, plan & fund any works to be undertaken in the 2011/12 budget. Statutory Environment Nil Policy Implications Nil Budget Implications
10.1.5 SCHOOL BUS PARKING AND FOOTPATH
1505 Committee Recommendation & Council Resolution Moved: Cr. I C Cumming Seconded: Cr. J G Shaw That Council endorse the CEO to meet with the Bus Committee and the P&C to come to a better solution and draw up concept plans for school bus pickup/delivery areas. Carried 6/0
1504 Committee Recommendation & Council Resolution Moved: Cr. I C Cumming Seconded: Cr. J L C Ballantyne That Council authorises the Manager of Works to enter into discussions with the School and P&C about reduction in the size and watering of the school oval. Carried 6/0
Minutes of the Ordinary Council Meeting 23 November 2010
19
Proponent: Shire of Wagin Location: Waratah Lodge Reporting Officer: Manager of Works Summary To realign Kerbing – Arnott Street (Waratah Lodge). Background Following recent upgrade to the Frail Aged building a request was received from the Frail Aged Committee to replace kerbing and rectify storm water problem that currently exists.
Comment This job was considered in the budget deliberations, however for some reason was deleted. There is a degree of urgency to complete this work and tidy the whole area. The author has calculated this work at $4,000.
Statutory Environment Nil
Policy Implications Nil
Budget Implications No Budget Allowance made. Some monies will be available from Item 5.9 Sportsground Hot mix.
Proponent: Shire of Wagin Location: Reporting Officer: Manager of Works Summary To endorse the 2011/12 works programme. Background Council each year looks at the Works Program for budget purposes. Comment The Works and Services Committee needs to endorse the Works Program for the 2011/12 budget.
10.1.7 WORKS PROGRAM 2011/2012
1506 Committee Recommendation & Council Resolution Moved: Cr. E N Pugh Seconded: Cr. J L C Ballantyne That Council undertakes the kerbing and backfill of Arnott Street (in front of Waratah Lodge) in the 2010/11 program and funds be obtained from Sportsgrounds Hot Mix job. Carried 6/0
10.1.6 WARATAH LODGE KERBING
Minutes of the Ordinary Council Meeting 23 November 2010
20
Statutory Environment Nil Policy Implications Nil
Budget Implications 2011/12 Budget
1507 Committee Recommendation & Council Resolution Moved: Cr. J G Shaw Seconded: Cr. E N Pugh That Council add Leake Lane, Tillelman Road and make provision for a school upgrade of bus pickup/delivery and footpaths in the Works Program for 2011/2012. Carried 6/0
Minutes of the Ordinary Council Meeting 23 November 2010
22
Proponent: Shire of Wagin Location: Reporting Officer: Manager of Works Summary To endorse the 2011/12 Plant Replacement Program. Background Council each year looks at the Plant Replacement Program for budget purposes. Comment The Committee needs to endorse the Plant Replacement Program for the 2011/12 Budget. Discussion The committee discussed the optimum time for change-over of vehicles. It was agreed that staff make enquiries with WALGA and other Local Authorities on this matter. Statutory Environment Nil Policy Implications Nil Budget Implications 2011/12 Budget
10.1.8 PLANT REPLACEMENT PROGRAM 2011/2012
1508 Committee Recommendation & Council Resolution Moved: Cr. G T Hegarty Seconded: Cr. J L C Ballantyne That Council to endorse the 2011/12 Plant Replacement Program. Carried 6/0
Minutes of the Ordinary Council Meeting 23 November 2010
24
Proponent: Shire of Wagin Location: Recreation Complex Wagin Reporting Officer: Manager of Works Summary To review the 2010/11 Works Programme – Recreation Complex Hot Mix. Background Council has in its budget the cost of Hot-Mix to the Recreation Complex (area between Eric Farrow Pavilion and the old grandstand). With the recent installation of the drain from the Sports Pavilion and sub soil drainage it has become apparent that monies will need to be spent to overcome a problem that the drain has created and it would be prudent to correct this problem before any hot mix work is carried out. The area in front of the Eric Farrow Pavilion needs to be brick paved to match the previous other works. Comment The need to undertake drainage work will take priority over hot mixing the area between the Pavilion and the old grandstand and should receive the Committee‟s endorsement. Statutory Environment Nil Policy Implications Nil Budget Implications
1509 Committee Recommendation & Council Resolution Moved: Cr. E N Pugh Seconded: Cr. J G Shaw That Council endorse the change of scoping to the 2010/11 Works Program and install drainage and brick paving in front of the Eric Farrow Pavilion in lieu of Hot-mixing the area. Carried 6/0
10.1.9 RECREATION COMPLEX – HOT MIX
Minutes of the Ordinary Council Meeting 23 November 2010
25
11. REPORTS OF OFFICERS
PROPONENT: Shire of Wagin LOCATION: REPORTING OFFICER: Manager of Works Summary A Works Report is provided for Councils information. Background Council has previously requested that this information be presented to it at Ordinary Council meetings Comment Nil Statutory Environment Nil Policy Implications Nil Financial Implications Nil
Shire of Wagin
Works November 2010
Works Completed
Description
JALORAN ROAD
Water bind and seal “S” bends
UNICORN ROAD
Water bind and seal south of Wendell St
BEAUFORT ROAD - Black spot
Water bind and seal Beaufort Road / Queerearrup intersection
BEAUFORT ROAD - Black spot
Water bind and seal Beaufort Rd / Norring Dellyanine intersection
Future Works
Description
TOWN SITE
Trim trees under power lines
11.1 WORKS REPORT
Minutes of the Ordinary Council Meeting 23 November 2010
26
EDWARDS ROAD Clear widen and gravel sheet 3km
BALLAGIN ROAD
Reseal Ballagin road 8 km
On Going Works
Description
MAINTENANCE GRADING
Various roads as weather permits
GENERAL Odd jobs as required
Plant Down Time
Description
Other
Outside staff Employed a backhoe operator David Edwards
1510 Officer’s Recommendation & Council Resolution Moved: Cr. J G Shaw Seconded: Cr. G T Hegarty That Council adopts the Works Management Report comprising of the Works Progress Report for November 2010, and the Works Capital, Maintenance and Plant Reports for the period ending 31 October 2010. Carried 6/0
Minutes of the Ordinary Council Meeting 23 November 2010
30
REPORTING OFFICER: Manager Carolyn Webster Summary The following report details the activities of this Division over the past 4 weeks. Again this month it should be noted that I was on leave for 4 days in this period to attend a Conference in Malaysia. The activity level in the Reception area has been very demanding and there has been limited opportunity for Sue Dowson to engage in project work. Statutory Environment Bushfire Infringement Notice to Rewards Management Pty Ltd for properties they lease on Dwelyerine Rd. Bushfire on Great Southern Hwy 7 km south of Wagin, 10.00am on 3/11/2010 resulted in successful containment and the issuing of a Harvest and Movement of Vehicles Ban. This ban was called by the CBFO and lifted later on the same day. Policy Implications Nil. Financial Implications The final purchase of furniture and appliances for 32 Ballagin Rd was completed in time and within budget in preparation for the first Locum Doctor. Materials have been sourced to complete a minor upgrade of 5 Warwick St house in preparation for sale. Quotes are pending for the upgrade of the air conditioner at the Shire Office and also the air conditioner at 14 Gordon St. Meetings MCRS attended the Women in Local Government Forum at the Shire of West Arthur 28th Oct 2010. MCRS was invited to present a keynote address at a recent Conference for Occupational Therapists and Community Development professionals in KL, Malaysia. The paper discussed the transferability of the knowledge and skills of a therapist to working in a community development position. The paper was supported by a backdrop/slideshow of photos of Wagin, acknowledgement for this to Debbie Stephens for the use of her photos. A senior therapist from Thailand has requested a similar paper be presented at the Asia Pacific Conference of Occupational Therapists next November 2011.
11.2 MANAGER COMMUNITY AND REGULATORY SERVICES REPORT
Minutes of the Ordinary Council Meeting 23 November 2010
31
COMMUNITY AND REGULATORY SERVICES
REPORT NOVEMBER 2010
Item
Notes
Locum Doctors Our first of 2 visiting Doctors has completed her 2 week locum. She was very much appreciated by residents. The second locum Dr Siva is currently working at the medical centre but all emergencies are being sent through to Narrogin Hospital. Gemini are aware of the problems this causes and are mindful should we require other locums in the future.
CCTV and Community Safety
A meeting with the OIC Wagin Police has been held and final deliberations as to financial expenditure are being assessed. Given that access to one privately owned building has been cleared, Mitchell Hall, there appear to be no further obstacles to this project proceeding.
Asset Management and Maintenance Schedule
BMO, Andy Taylor, has completed 56 jobs in this period. His time continues to be shared with the Works Division in the absence of credentialed staff. Purchase of land in Tudhoe St refer to the CEO‟s Report.
Community Development
The 4WD Project „Age Friendly Communities‟ has been completed and 18 senior residents attended the Focus Group Forum on 29th Oct. A questionnaire was sent out to 40 senior residents and we received 17 responses. The data from the Forum, Questionnaires and phone interviews have now been collated as a Draft. We expect the final report in about 2 weeks. Some very interesting feedback has been received and will assist us in future planning. The MCRS has developed a resource file containing material that offers support to farmers who are affected by the dry season. The government has created a number of additional funding opportunities as it understands the financial and emotional pressures on individuals, families and communities attributed to this excessively dry period.
Youth Our Volunteer student arrives on Friday 19th November. The MCRS will act as his host parent. Councillors are encouraged to offer him some home hospitality and work experience.
OH & S At this month‟s OSH meeting our OSH advisor offered assistance to the Shire in respect to setting up our Asbestos Register. Richard White is currently documenting the asbestos locations, photographing each location and once the register is completed we can proceed with any removal or containment of this material. The BMO will undertake a short course in the handling of asbestos.
Grants Some preliminary work has commenced on a DSR Grant application to source funding for a consultant to undertake a Sport, Recreation and Leisure Centre Plan on behalf of the Town. This plan once completed will allow us to then apply for new monies associated with these areas of Community Services.
Minutes of the Ordinary Council Meeting 23 November 2010
32
Local Emergency Management
The LEMC Meeting is Scheduled for early December. OIC Police Sgt Paul Lydiate wishes to conduct a desk top emergency scenario prior to the meeting. Then in the new year we will arrange a practical emergency exercise. Staff conducted a debriefing following the first bushfire for the season. A training session is to be conducted so as all the relevant staff are trained and can respond in harmony with the volunteer brigades, FESA and Police. The data base for this seasons SMS service has been transferred and the system of notification is in place. Carol Goldsmith has provided a fact sheet on the use of UHF channels and the President has spoken on Radio regarding the abuse of the Emergency Channels by less than discreet radio users. An inspection of the residential lots for the purposes of firebreaks has been completed and letters have been sent to those houses that do not comply.
Townscape Committee There has not been any further Townscape activity this month.
Sport and Recreation
The MFCS has developed a costing schedule for RV users and a spread sheet for RV Bookings. Swimming pool assistant has commenced training as a life guard and will aim to complete her Pool Manager Qualification throughout December. There has been some progress to creating new signs for our various clubs. This is being coordinated by Rotarian and local sign writer Brenton Aughey. Electronic display signs advising the public of events and meetings are being researched.
Work for the Dole Applicant Natasha Coleman of Community First met with the CEO and MCRS to sign an MOU which will see 4 local unemployed Wagin residents commence working for the Shire.
Statutory Environment N/A
Policy Implications N/A
Financial Implications N/A
Strategic Implications N/A
Voting Requirements Simply Majority
Minutes of the Ordinary Council Meeting 23 November 2010
33
PROPONENT: Home and Community Care LOCATION: REPORTING OFFICER: Home and Community Care Coordinator
Summary Eighty six Clients received one or more services.
These services included;
57 Clients Housekeeping 2 Clients Shopping 12 Clients Social Support 1 Clients Personal Care 21 Clients Centre Based Day Care 15 Clients Meals on Wheels 31 Clients Gardening 10 Clients Transport
During the past month we have three clients going into residential care
Centre Based Day Care
A few Clients visited Narrogin Senior Citizens for a concert in October.
Thirteen Clients joined in activities at Eric Farrow Pavilion. The highlight of the day being a pre recorded HACC Melbourne Cup race featuring those clients present on the day which was very cleverly called by Kevin Spurr.
Two representatives from Community West met with us to view and discuss our Wellness Assessment progress of which we are heading in the right direction with.
We are only in the very early stages of implementation of this very time consuming process. All Co-ordinators were involved in an information session on Community Care Common Standards. The guide comprises of three standards and eighteen outcomes. It has been developed to assist service providers to prepare and participate in a quality review using the Community Care Standards for ensuring quality in community care.
This will now enable HACC and Community Aged Care Packages to be reviewed together and no longer require two separate reviews.
11.3 HOME AND COMMUNITY CARE REPORT
1511 Officer’s Recommendation & Council Resolution Moved: Cr. G T Hegarty Seconded: Cr. J G Shaw That Council receives this report. Carried 6/0
Minutes of the Ordinary Council Meeting 23 November 2010
34
HOME AND COMMUNITY CARE – MDS
Statutory Environment N/A Policy Implications N/A Financial Implications N/A Strategic Implications N/A Voting Requirements Simply Majority
TYPE OF SERVICES PROVIDED – TOTAL
TIME (HOURS)
MONTHLY CONTRACTED
HOURS PROVIDED
VARIANCE CONTRACTED YEAR TO
DATE
Domestic Assistance 250 225 - 25 3000 974
Social Support 58 58 896 228
Personal Care 4 11 + 7 197 60
Centre Based Day Care 125 101 - 24 1500 543
Respite Care 1½ 20 15
Assessment 14 - 14 175 15
Case Planning / Review 12 - 12 145
Home Maintenance 121 76 - 45 1459 318
Transport 87 71 - 16 1049 289
Meals on Wheels 510 307 - 203 6122 1336
1512 Officer’s Recommendation & Council Resolution Moved: Cr. E N Pugh Seconded: Cr. G T Hegarty That Council receive and endorse this report. Carried 6/0
Minutes of the Ordinary Council Meeting 23 November 2010
35
PROPONENT: LOCATION: Shire of Wagin REPORTING OFFICER: Chief Executive Officer Shire President and Councillors I hereby present my report; With harvesting underway we all hope the yields are not too disappointing and that some profit is forthcoming. Staff All outside staff recently undertook training and accreditation on operation of machinery. OSH and a raft of training initiatives and certificates have been issued. During October / November Debbie Thomspon took nine days leave commencing 26 October, Tracey Simms a week‟s leave commencing 2 November 2010. Wheatbelt Development Commission (WDC) Pip Shields and Grant Arthur from WDC visited recently to engage dialogue on a range of topics and provide feedback. Interestingly they advised that Wagin had submitted multiple R4R grant applications which in some cases were counterproductive to each other and urged Council to “priorities” and coordinate its applications before forwarding to WDC. EOI – Master Plan Wagin Airport Following the closing date 6 EOI‟s were received. The author has written to Department of Transport – Regional Airports Development Scheme to change the scoping to „adjust” the grant to include only an amount of funding needed for the Master Plan consultancy work. An appointment will be made when RAD‟s funding is secured. LGMA Conference The author partly attended the Local Government Managers Conference in Fremantle 4 – 5 November 2010. Being the year of Women in Local Government, a good proportion of the conference included presentations from women culminating in a inspiring presentation from Monica Barone, Chief Executive Officer, City of Sydney who reflected the city‟s journey over the past four years following Monica‟s appointment, whereby the City prepares a plan to “go green” by year 2030 and already have achieved much. The conference was a tad disappointing in that there was insufficient “open space” sessions but rather too much of high profile motivation speakers with seemingly little relevance to tasks undertaken at Local Authorities such as ours. Diary 27/10/10 Katanning – Minister J Castrilli 28/10/10 Tony Smith – Roadwise 2/11/10 Wagin District High School – R Willey 4/5/11/10 LGMA Conference – Fremantle 8/11/10 OAG Teleconference 2 Warwick Street 9/11/10 Senior Staff Meeting
11.4 CEO REPORT
Minutes of the Ordinary Council Meeting 23 November 2010
36
Works & Services Meeting 11/11/10 4WD VROC – Dumbleyung 12/11/10 WDC Pip Shields & Grant Arthur 17/11/10 Community Centre Meeting 19/11/10 Paul Lydiate – Wagin Police 23/11/10 Council Meeting
Statutory Environment N/A Policy Implications N/A
Financial Implications N/A Strategic Implications N/A Voting Requirements Simply Majority
PROPONENT: Lakes & 4WD Aged Persons Housing Strategy Alliance 2010 - 2025 LOCATION: REPORTING OFFICER: Chief Executive Officer Summary To support in principal the planning parameters of this project with the aim of signing off with a business case for submission to the Department of Regional Development and Lands by 31 December 2010. Background Local Authorities were required to submit projects under the CLGF – Regional Component – (Royalties for Regions). Council at its July 27, 2010 meeting resolved that its priorities for this funding be;
o Diverse Housing Stock o Telecommunications o Upgrade New Recreational Facilities
and to support Katanning‟s Entertainment Centre
11.5 CLGF – REGIONAL COMPONENT – AGED HOUSING PROJECT
1513 Officer’s Recommendation & Council Resolution Moved: Cr. G T Hegarty Seconded: Cr. I C Cumming That Council receive and endorse the Chief Executive Officer‟s report. Carried 6/0
Minutes of the Ordinary Council Meeting 23 November 2010
37
Recently seven local authorities including the Wagin, Williams, West Arthur, Woodanilling Dumbleyung, Lake Grace and Kent have approved a consultant to prepare a Business Case for the Aged Housing Project on behalf of the seven local authorities. The consultant met with the group on 11 November 2010 to work through the strategy and to provide information to the consultant for preparation of the Business Case. The attached document outlines the results of the workshop to date. The Business Case is expected to be completed for adoption at the December council meeting. Comment It has been suggested that the project be named “Lakes, 4WD Aged Persons Housing” and the projects duration be over a 10 – 15 year period, initially for three (3) years being the life of the present CLGF funding programme. As per the funding guidelines it is intended that the funds be “pooled” albeit into two groupings. One being Wagin, Williams, West Arthur and Woodanilling and the other Lake Group comprising Dumbleyung, Lake Grace and Kent. It is expected that the allocation of funds will be undertaken on a “as ready basis”. There will be a pool of almost $738,000 in the 2010/11 year available for projects that have their business cases approved. The Shire of Wagin will be using a third party for its project, being Cottage Homes Inc to construct housing units and extend the current village on Reserve 48235 Khedive Street. The author has had preliminary discussions with Cottage Homes Inc Administrator who appear very interested in the prospect of advancing their complex by the construction of addition units, which is what Cottage Homes have been aiming for as they have a waiting list of persons requiring such accommodation. Governance and project management is expected to be undertaken by the respective local authorities as each local authority receive their funding allocation. Statutory Environment N/A Policy Implications N/A Financial Implications Will not impact until 2011/12 Budget. Strategic Implications Explore diverse and affordable housing options for potential residents from all aged groups. Voting Requirements Simple Majority
Minutes of the Ordinary Council Meeting 23 November 2010
38
1514 Officer’s Recommendation & Council Resolution Moved: Cr. E N Pugh Seconded: Cr. J G Shaw The Council accept in principal the Aged Care Housing Strategy as presented and endorse the use of Cottage Homes Inc as the Shire of Wagin‟s third party in the Aged Housing project. Carried 6/0
Minutes of the Ordinary Council Meeting 23 November 2010
39
Vision
• To work together as a region to provide seniors focused housing solutions that
compliment current and future aged care and health services, while addressing the
identified needs of our individual communities.
Philosophy The underpinning principles that will guide planning and development will be:
• Long term – minimum 10 -15 years linked to the integrated planning processes and plans
of each member to retain the senior population in their own environment (aging in place)
• Diversity of housing stock aligned to lifestyle needs of tenants in location and
configuration
• Aligned to health, social services, transport and HACC planning strategies
• Lifecycle asset management strategies are incorporated
• Partnerships or commercial enterprise developments are considered
• Existing town housing stocks may be considered for acquisition or refurbishment.
• Although the resource development may not be equally related to each Shires allocation
of funds, the communities‟ of all member Shires will benefit from this initiative through
improved services or built assets.
Scope of Project • Initial 3 year plan to use available CLGF funds to get runs on the board with some initial
development of housing stock compiled in consultation with all relevant stakeholders
• Key objectives and performance measures identified and the business plan written and
grant application submitted by December 31st
• Key stakeholders identified for each stage of the project to ensue best regional skills and
knowledge are guiding the development
• Project management, governance and tenant and asset management plans be
established as a „toolkit‟ with potential funding for this from a WRDC small grants fund
(<$10K ) by mid 2011.
• The planning and implementation Toolkit will then be used as baseline for the Alliance
project and feedback given to WRDC to enable the resource to be available to other
regions. (capacity building)
• Key project leaders to be identified and roles costed and formalised.
• Post implementation review and inclusion of the project in of the next phase of the long
term organisational and regional plans.
Key skills and knowledge components of the project • Project Management (Strategic and project management)
• Business planning and financials (Finance and insurance)
• Planning and approvals (Statutory and compliance)
• Construction and asset management ( Works and services)
• Governance and tenant management ( Corp Services)
• Short and long term stakeholder liaison (PR and networking)
• Place management and aged resident community development ( Community
Development)
Minutes of the Ordinary Council Meeting 23 November 2010
40
• Long term planning and development ( economic &comm. development)
Where to start…….. In the now • What do we have now in aged care housing and other relevant facilities
• Who provides it?
• What haven‟t we got in the town or region?
• What assets or infrastructure can we build on?
• What health and support services are in towns /communities?
• Where will the tenants get their social and lifestyle needs met if not in our town?
• Are we addressing current or future needs?
• Are they for our community or to attract new residents?
Where do we want to be in 2025 • What do we want to see in place for aged persons in the whole spectrum of
accommodation and services in the region? • What do we want to see in our towns? • What must be put in place in the first three years to ensure sustainability? • Who are critical partners / stakeholders • Where could ongoing funding come from?
Funding or other resource sources • CLGFR (next 2 – 3 years) • CLGFL • Council (consider small rate% dedicated to the project or other council budget potential) • In kind services provided by Councils
– Project management – Land (consider subdivide) or other assets (GEHA or other housing stock) – Site works, driveways, paths etc – Landscaping and garden maintenance – Adjustments to recreational halls and facilities to meet lifestyle needs instead of
building new (ref: Westonia model) • Other grant funding bodies (eg Lottteries) • In kind from regional or local businesses, or community groups
Possible management models • Council to manage - perhaps not the best option as not core business
• Current providers if in town in formal agreement
• Community groups with governance support
• Real estate companies - commercial aspect may give return for future stock building
• Private sector in partnership approach as Council need to own the buildings.
Constraints and Issues • Cohesion of the group – finding the common goal and purpose • Ongoing commitment through staff and council changes • Forging links to planning processes and long term budgets • Structural reform and differing alliances and partnerships • Changing needs and priorities
Where to from here All research and data collection results compiled by Consultants
Alliance Members to determine and document key project outcomes and performance indicators
Key stakeholders identified
Business Case and Funding application completed and submitted by December 31st 2010
Minutes of the Ordinary Council Meeting 23 November 2010
41
PROPONENT: Staff LOCATION: Shire of Wagin REPORTING OFFICER: Manager of Finance and Corporate Services ATTACHMENTS: Annual Report – Under Separate Cover Summary Council‟s Annual Report for 2009/2010 has been prepared and is enclosed for formal adoption.
Background Section 5.53 of the Local Government Act 1995 requires Council to prepare an Annual Report each financial year. The Annual Report is to contain: (a) A report from the Mayor or President (b) A report from the Chief Executive Officer (c) An overview of the plan for the future of the district made in accordance with section
5.56, including major initiatives that are proposed to commence or to continue in the next financial year
(d) The financial report for the financial year (e) Such information that may be prescribed in relation to the payments made to
employees (f) The Auditors Report for the financial year (g) A matter on which a report must be made under section 29(2) of the Disability
Services Act 1993 and
(h) Such other information as may be prescribed. Council is required to accept the Annual Report no later than 31 December after the end of the financial year (Section 5.54 LGA). The Chief Executive Officer is then required to give local public notice of the availability of the Annual Report as soon as practicable after the report is accepted by the Local Government (Section 5.55 LGA). The Electors‟ General Meeting is to be held on a day selected by the Local Government but not more than 56 days after the Local Government accepts the Annual Report. Comment The 2009/2010 Annual Report has been completed and is enclosed for your perusal and formal adoption. The document contains all the above information as prescribed in the Local Government Act. It is suggested that Council hold its Electors‟ General Meeting on Tuesday 21st December 2010 at 6.30pm, just prior to the December Ordinary meeting. Statutory Environment:
Sections 5.53, 5.54 and 5.55 Local Government Act 1995
11.6 SHIRE OF WAGIN 2009/2010 ANNUAL REPORT
Minutes of the Ordinary Council Meeting 23 November 2010
42
Policy Implications Nil Financial Implications: The Annual Report and Electors‟ General Meeting will need to be advertised, there is a provision in the budget for this expense. Strategic Implications Nil Voting Requirements Absolute Majority
PROPONENT: Staff LOCATION: Shire of Wagin REPORTING OFFICER: Manager of Finance and Corporate Services Summary Councils existing Audit contract with UHY Haines Norton expired at 30th June 2010. In accordance with the Local Government Act and Financial Management Regulations Council is required to appoint an Auditor for three years to 30th June 2013. Background Request for quotations to provide audit services were advertised in the West Australian and closed on Friday 5th November 2010. We have received two quotations, existing auditors UHY Haines Norton and Byfields, a summary of the quotes is listed in the table below.
Auditor Year Quote (GST Exclusive)
UHY Haines Norton 2010/2011 $14,700
2011/2012 $15,800
2012/2013 $16,900
Auditor Year Quote (GST Exclusive)
Byfields 2010/2011 $9,500
2011/2012 $9,950
2012/2013 $10,450
11.7 AUDIT SERVICES CONTRACT – 3 YEARS
1515 Officer’s Recommendation & Council Resolution
Moved: Cr. J G Shaw Seconded: Cr. I C Cumming
That Council:
1. adopt the Annual Report for the period 1 July 2009 to 30 June 2010 and advertise its availability as required.
2. hold the Electors‟ General Meeting at 6.30pm on Tuesday 21st December in the Council Chambers.
Carried 6/0
Minutes of the Ordinary Council Meeting 23 November 2010
43
Comment Council has used the services of UHY Haines Norton for the past three years and a number of years before that. They are by far the largest auditor of local governments in WA with sixty (60) local governments as audit clients. They are considered leaders in the audit field and I have always found them to be thorough, professional and good to deal with. Byfields currently only audit three local governments in the state, they are Dowerin, Wickepin and Dandaragan. I made contact with the Deputy CEO at the Shire of Dowerin, Byfields have audited Dowerin for the past six (6) years, and he viewed them to be very thorough, professional, timely and good to deal with. He had no hesitation in recommending them as an audit services provider. It is plain to see that Byfields is significantly cheaper than UHY Haines Norton, in fact over the three (3) year period there would be savings of $17,500 if Council elected to engage Byfields. Also, it could be argued that is beneficial in changing auditors from time to time as it gives you a new, different and fresh look on your financial procedures and processes. Statutory Environment Local Government Act 1995 and Financial Management Regulations 1996 Policy Implications Nil Financial Implications There is a provision for audit services in the 2010 / 2011 Budget Strategic Implications Nil Voting Requirements Simple Majority
1516 Officer’s Recommendation & Council Resolution Moved: Cr. E N Pugh Seconded: Cr. J L C Ballantyne That Council appoint Mr Dale James Woodruff (Company Auditor Number 196677) of Byfields as its nominated Auditor for a period of three years commencing on 1st July 2010 for an agreed contract price of $9,500, $9,950, and $10,450 over the three year period. Carried 6/0
Minutes of the Ordinary Council Meeting 23 November 2010
44
LOCATION: Shire of Wagin REPORTING OFFICER: Manager of Finance and Corporate Services Summary A Statement of Financial Activity is attached for Council to adopt. Background The Local Government (Financial Management) Regulations 1996 requires that Council is to be presented with a Statement of Financial Activity each month. Comment A copy of Statement of Financial Activity has been compiled for the financial period ending 31st October for Council to peruse and adopt. Statutory Environment Local Government (Financial Management) Regulations Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority
1517 Officer’s Recommendation & Council Resolution Moved: Cr. J G Shaw Seconded: Cr. J L C Ballantyne That Council adopts the Statement of Financial Activity for the financial period ending 31st October 2010. Carried 6/0
11.8 STATEMENT OF FINANCIAL ACTIVITY – OCTOBER 2010
Minutes of the Ordinary Council Meeting 23 November 2010
51
LOCATION: Shire of Wagin REPORTING OFFICER: Manager of Finance and Corporate Services Summary A Statement of account and other payments is enclosed for Council to adopt. Background The Local Government (Financial Management) Regulations 1996 requires that Council is to be presented with a Statement of payments each month. Comment A copy of the Statement of Payments has been compiled for the month of October 2010 for Council to peruse and adopt. Statutory Environment Local Government (Financial Management) Regulations 1996 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority
1518 Officer’s Recommendation & Council Resolution Moved: Cr. E N Pugh Seconded: Cr. J G Shaw That Council adopts the Statement of Payments for the month of October 2010 showing the following payment totals - Municipal cheque payments totalling $ 8,400.23 Municipal electronic payments totalling $ 257,152.15 Trust cheque payments totalling $ 925.00 Carried 6/0
11.9 STATEMENT OF PAYMENTS – OCTOBER 2010
Minutes of the Ordinary Council Meeting 23 November 2010
60
Cr Hegarty left the meeting at 9.36pm Cr Hegarty returned to the meeting at 9.37pm.
12. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS
Shire President Cr P Blight reported that he had attended the following events; 27/10/10 Katanning - MOU 12/11/10 Dumbleyung – Regional Roads Group with MOW
13. ELECTED MEMBERS/MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
Nil
14. URGENT BUSINESS INTRODUCED BY DECISIONS OF THE MEETING Nil
15. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2) (1) Under the Local Government Act 1995, Part 5, and Section 5.23, states in part: (2) If a meeting is being held by Council or by a committee referred to in subsection (1)(b), the
Council or committee may close to members of the public the meeting, or part of the meeting, if the meeting or the part of the meeting deals with any of the following: (a) a matter affecting an employee or employees; (b) the personal affairs of any person; (c) a contract entered in to, or which may be entered into, by the local government and which relates
to a matter to be discussed at the meeting: (d) legal advice obtained, or which may be obtained, by the local government and which relates to a
matter to be discussed at the meeting; (e) a matter that if disclosed, would reveal:
(i) a trade secret; (ii) information that has a commercial value to a person; or (iii) information about the business, professional, commercial or financial affairs of a
person; Where the trade secret or information is held by, or is about, a person other than the local government.
(f) a matter that if disclosed, could be reasonably expected to: (i) impair the effectiveness of any lawful method or procedure for preventing,
defecting, investigating or dealing with any contravention or possible contravention of the law;
(ii) endanger the security of the local government’s property; or (iii) prejudice the maintenance or enforcement of any lawful measure for protecting
public safety; (g) information which is the subject of a direction given under section 23(1a) of the Parliamentary
Commissioner Act 1981;and (h) such other matters as may be prescribed.
Minutes of the Ordinary Council Meeting 23 November 2010
61
Cr Hegarty declared an Impartiality Interest in prescribed form. Cr Hegarty left the meeting at 9.42pm A letter was tabled at the meeting. Due to the departure of Cr Hegarty there was no longer a quorum, therefore an informal discussion took place. Cr Hegarty returned to the meeting at 9.53pm
16. CLOSURE The meeting closed at 9.54pm.
These Minutes were confirmed at a meeting held on ___________________________ Signed ______________________________ Presiding Member at the meeting at which the Minutes were confirmed. Dated _______________________________
1520 Council Decision Moved: Cr. J L C Ballantyne Seconded: Cr J G Shaw
That Council opened the meeting to the public at pursuant to sub section 5.23 (a) and (d) of the Local Government Act 1995. Carried 6/0
1519 Council Decision Moved: Cr. J G Shaw Seconded: Cr I C Cumming
That Council close the meeting to the public at pursuant to sub section 5.23 (a) and (d) of the Local Government Act 1995. Carried 6/0