Minutes of Ordinary Council Meeting - 25 November 2019 · 2020. 5. 11. · city of armadale minutes...

ORDINARY MEETING OF COUNCIL

MONDAY, 25 NOVEMBER 2019

MINUTES

C ON T E N T S

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS.............................................. 3

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................................ 3

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE............... 4

4 PUBLIC QUESTION TIME ..................................................................................................................... 4 NIL ............................................................................................................................................................... 4

5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................................... 4 5.1 REQUEST FOR LEAVE OF ABSENCE – CR RUTH BUTTERFIELD ........................................ 4

6 PETITIONS ................................................................................................................................................ 4 NIL ............................................................................................................................................................... 4

7 CONFIRMATION OF MINUTES ........................................................................................................... 4 MINUTES OF ORDINARY COUNCIL MEETING HELD ON 11 NOVEMBER 2019 ........................... 4

8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT DISCUSSION ........................... 4 1 CONSULTATION AND COMMUNICATION ............................................................................... 4 2 MARKETING AND PUBLIC RELATIONS ................................................................................... 5 3 GOVERNANCE AND ECONOMIC DEVELOPMENT ................................................................. 5

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN GIVEN – WITHOUT

DISCUSSION ............................................................................................................................................. 5

10 REPORTS ................................................................................................................................................... 5 10.1 CORPORATE SERVICES COMMITTEE MEETING - 18 NOVEMBER 2019 ........................... 5

10.1.1 LIST OF ACCOUNTS PAID - OCTOBER 2019 (0.0) ......................................................... 6 10.1.2 STATEMENT OF FINANCIAL ACTIVITY - OCTOBER 2019 (0.0) ................................ 6 10.1.3 LOCAL GOVERNMENT ACT REVIEW - MODEL CODE OF CONDUCT AND CEO

STANDARDS (2.1) ............................................................................................................... 6 10.1.4 2020 CALENDAR OF COUNCIL AND COMMITTEE MEETINGS (2.2) ........................ 7 10.1.5 APPOINTMENT OF COUNCILLORS TO OCCASIONAL ADVISORY GROUPS,

REFERENCE/WORKING GROUPS AND EXTERNAL ORGANISATIONS (3.1) .......... 8 10.1.6 BUSINESS HOURS DECEMBER 2019 TO JANUARY 2020 (3.2) ................................... 9 10.1.7 ADVERTISING THE CITY (REFERRAL MATTER) (3.3) ................................................ 9 10.1.8 WARD CHANGES (REFERRAL MATTER) (3.4).............................................................. 9 10.1.9 COUNCILLOR ITEM (1) ..................................................................................................... 9

10.2 DEVELOPMENT SERVICES COMMITTEE MEETING - 19 NOVEMBER 2019...................... 9 10.2.1 REVIEW OF MUNICIPAL HERITAGE INVENTORY (LOCAL HERITAGE SURVEY)

(2.1) ...................................................................................................................................... 10 10.2.2 PROPOSED CLOSURE OF UNMADE PORTION OF ROBINSON STREET,

FORRESTDALE (1.1) ......................................................................................................... 10 10.2.3 PROPOSED LOCAL PLANNING POLICY PLN 3.13 - DESIGN REVIEW PANEL (2.2)11 10.2.4 FORRESTDALE BUSINESS PARK - UPDATE (3.1) ...................................................... 11 10.2.5 APPOINTMENT OF COUNCILLORS TO OCCASIONAL ADVISORY GROUPS,

REFERENCE / WORKING GROUPS AND EXTERNAL ORGANISATIONS (3.2) ...... 11 10.2.6 UDIA WA STATE CONFERENCE - 26TH TO 28TH FEBRUARY 2020 - BUNKER

BAY (3.3) ............................................................................................................................ 12 10.2.7 NAMING OF ROOMS AT ARMADALE DISTRICT HALL AND THE KELMSCOTT

HALL (3.4) .......................................................................................................................... 13 10.3 CHIEF EXECUTIVE OFFICER’S REPORT - 25 NOVEMBER 2019 ........................................ 13

10.3.1 BUDGET AMENDMENT - LANDSCAPING WORKS (1.1) ........................................... 13 10.3.2 COUNCILLORS INFORMATION BULLETIN - ISSUE NO 19/2019 (1.2) ................... 14

11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................. 14

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR BY DECISION ............. 14 NIL ............................................................................................................................................................. 14

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES – WITHOUT DISCUSSION ..... 14 1 CITY'S WEBSITE .......................................................................................................................... 14

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION ..................................................... 14 NIL ............................................................................................................................................................. 14

15 CLOSURE................................................................................................................................................. 14

CITY OF ARMADALE

MINUTES

OF ORDINARY COUNCIL MEETING HELD IN THE COUNCIL CHAMBERS,

ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON MONDAY, 25

NOVEMBER 2019 AT 7.00PM.

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

The Mayor, Cr Butterfield, declared the meeting open at 7.01 pm.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

(previously approved)

PRESENT:

Mayor, Cr R Butterfield River Ward

presided over

Cr H T Jones River Ward

Cr J H Munn CMC Ranford Ward

Cr S Peter Ranford Ward

Cr C A Campbell JP Palomino Ward

Cr D M Shaw Heron Ward

Cr E J Flynn Heron Ward

Cr G J Smith Minnawarra Ward

Cr K Busby Minnawarra Ward

Cr G Nixon Hills Ward

Cr C M Wielinga Hills Ward

IN ATTENDANCE:

Ms J Abbiss Chief Executive Officer

Mr J Lyon Executive Director Corporate Services

Mr P Sanders Executive Director Development Services

Mr T Naude A/Executive Director Technical Services

Mrs S D’Souza CEO’s Executive Assistant

Public: 1

LEAVE OF ABSENCE:

Leave of Absence previously granted to Cr M S Northcott

APOLOGIES:

Apology received from Cr C Frost and Cr M Silver

MINUTES - ORDINARY MEETING 4 25 NOVEMBER 2019

OF COUNCIL

3 ADVICE OF RESPONSE TO PREVIOUS PUBLIC QUESTIONS

TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

Nil

5 APPLICATIONS FOR LEAVE OF ABSENCE

5.1 Request for Leave of Absence – Cr Ruth Butterfield

Request for leave of absence received from Cr Ruth Butterfield for the period

Wednesday 11 December to Sunday 15 December inclusive.

MOVED Cr C A Campbell, SECONDED Cr D M Shaw

That Council grant leave of absence to Cr Ruth Butterfield for the period Wednesday

11 December to Sunday 15 December inclusive (does not include an Ordinary Meeting

of Council)

MOTION not opposed, DECLARED CARRIED (11/0)

6 PETITIONS

Nil

7 CONFIRMATION OF MINUTES

7.1 PREVIOUS ORDINARY COUNCIL MEETING

HELD ON 11 NOVEMBER 2019.

MOVED Cr D M Shaw that the Minutes of the Ordinary Council Meeting held on 11

November 2019 be confirmed as a true and accurate record.


8 ANNOUNCEMENTS BY THE PERSON PRESIDING WITHOUT

DISCUSSION

1 Consultation and Communication

On Friday 15 November along with Economic Development Manager Luis Puig met

with a business owner from Jull St Mall.

Cr Jones attended the Armadale Writers Awards presentation on my behalf.

On Thursday 21 November represented the City at the Armadale March against Family

Violence. Cr Smith also took part.


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2 Marketing and Public Relations

On Wednesday 13 November attended a photo shoot with artist Si Hummerston to

launch his artwork Sculpture at the entrance into Armadale. A video was also recorded

at the time.

On Saturday 23 November Cr Peter attended the South Tamil School Annual Concert

on my behalf whilst I opened the Jesus 4 Armadale Festival in Memorial Park.

Councillors Campbell and Busby participated in the festival and Councillor Smith also

attended.

Later that afternoon, attended “More Voices from the Grave” at St Mary in the

Valley.

That evening attended the Bedfordale Markets 4th Birthday event. Councillors Busby,

Smith and Jones also attended.

3 Governance and Economic Development

On Tuesday 19 November along with the CEO met with the new Development WA

team. ‘Development WA’ comprises of a merger between the MRA and Landcorp. We

were informed how the merger was going and as there were no relevant updates for the

City’s areas the meeting with elected members was cancelled.

On Thursday 7 November The City of Armadale hosted a public Citizenship Ceremony

at the Kelmscott Hall for over 100 people. Councillors Frost, Jones, Peter, Munn,

Smith and Campbell also attended and assisted.

On Wednesday 20 November along with the CEO met with Federal Member for Burt,

Matt Keogh MP.

Later that day we met with State Member for Jandakot, Yaz Mubarakai MLA.

On Monday 25 November along with Cr Frost attended a WALGA Workshop for new

Mayors and Deputy Mayors.

9 QUESTIONS BY MEMBERS OF WHICH DUE NOTICE HAS BEEN

GIVEN – WITHOUT DISCUSSION

Nil

10 REPORTS

10.1 CORPORATE SERVICES COMMITTEE MEETING

Report of the Corporate Services Committee held on 18 November 2019 .

MOVED Cr J H Munn that the report be received.



OF COUNCIL

BUSINESS ARISING FROM REPORT

Recommendation CS90/11/19 - List of Accounts Paid - October 2019

Cr Smith declared an interest in Recommendation CS90/11/19 – List of accounts paid namely

payment Nos.2400.1404-01 (2 Oct) and 2404.1404-01(9 Oct)

Cr Smith left the meeting at 7.04pm

MOVED Cr J H Munn

That Council note the List of Accounts paid as presented in the attachment to this

report and summarised as follows:

Municipal Fund

Accounts paid totalling $12,554,144.86 on Vouchers 32012–32266, Batch 2400, 2402-

2414, 2416, Direct Debits and PY01.08-PY01.09

Trust Fund

Accounts paid totalling $77,340.00 on Vouchers 7931-7971, Batch 2401 and 2415

Credit Card

Accounts paid totalling $2,431.31 for the period ended 31 July 2019.

Accounts paid totalling $3,371.52 for the period ended 31 August 2019.

Accounts paid totalling $1,788.21 for the period ended 30 September 2019.


Cr Smith returned to the meeting at 7.05pm

Recommendation CS91/11/19 - Statement of Financial Activity - October 2019

MOVED Cr J H Munn

That Council:

(i) pursuant to Regulation 34 of the Local Government (Financial Management)

Regulations 1996 (Financial Activity Statement Report) accepts the Statement of

Financial Activity for the four (4) month period ended 31 October 2019; and

(ii) notes there are reportable actual to budget material variances for the period.


Recommendation CS92/11/19 - Local Government Act Review - Model Code of Conduct

and CEO Standards

MOVED Cr J H Munn

That Council convey to the Department of Local Government, Sport and Cultural

Industries the City’s response to the State Government’s Model Code of Conduct and

CEO Standards discussion papers in accordance with the report attached to this

agenda, as amended.



OF COUNCIL

Recommendation CS93/11/19 - 2020 Calendar of Council and Committee Meetings

MOVED Cr J H Munn

That Council, pursuant to Regulation 12(1) of the Local Government (Administration)

Regulations 1996, approves for local public notice purposes, the following Council and

Committee meeting dates, times and places for the period January 2020 to December

2020 inclusive.

1. MEETING DATES

MONTH Council

Technical

Services

Committee

Community

Services

Committee

Corporate

Services

Committee

Development

Services

Committee 2020

Jan 28/01/2020 20/01/2020 21/01/2020

20/01/2020 21/01/2020 5:30pm 5:30pm

Feb 10/02/2020

3/02/2020 4/02/2020 17/02/2020 18/02/2020 24/02/2020

Mar 9/03/2020

3/03/2020 4/03/2020 16/03/2020 17/03/2020 23/03/2020

Apr 14/04/2020 6/04/2020 7/04/2020

6/04/2020 7/04/2020 5:30pm 5:30pm

May 11/05/2020

4/05/2020 5/05/2020 18/05/2020 19/05/2020 25/05/2020

Jun 8/06/2020

2/06/2020 3/06/2020 15/06/2020 16/06/2020 22/06/2020

Jul 13/07/2020

6/07/2020 7/07/2020 20/07/2020 21/07/2020 27/07/2020

Aug 10/08/2020

3/08/2020 4/08/2020 17/08/2020 18/08/2020 24/08/2020

Sep 14/09/2020

7/09/2020 8/09/2020 21/09/2020 22/09/2020 29/09/2020

Oct 12/10/2020

5/10/2020 6/10/2020 19/10/2020 20/10/2020 26/10/2020

Nov 9/11/2020

2/11/2020 3/11/2020 16/11/2020 17/11/2020 23/11/2020

Dec 14/12/2020 7/12/2020 8/12/2020 7/12/2020 8/12/2020

2. MEETING TIMES AND PLACES

All Ordinary and Special Council meetings to be held in the Council Chambers,

Administration Centre, 7 Orchard Ave, Armadale, and commence at 7.00pm, unless

otherwise specified.

All Committee meetings to be held in the Committee Room, Administration Centre,

7 Orchard Ave, Armadale, and commence at 7.00pm unless otherwise specified.


OF COUNCIL

All Council and Committee meetings unless otherwise specifically resolved, are open to

the public.

Any variation to this 2020 calendar of meetings will, if practical be advised by prior

local public notice.


Recommendation CS94/11/19 - Appointment of Councillors to Occasional Advisory Groups,

Reference/Working Groups and External Organisations

Cr Shaw nominated herself for the CEO Performance Review Panel

MOVED Cr J H Munn that Recommendation CS94/11/19 be amended by appointing Cr

Shaw as a member on the CEO Performance Review Panel.

AMENDMENT not opposed, DECLARED CARRIED (11/0)

MOVED Cr J H Munn that Recommendation CS94/11/19, as amended, be adopted.

That Council appoint nominated Councillors to Occasional Advisory Groups,

Reference/Working Groups and External/Local organisations, for the period November

2019 to October 2021 as follows:

Member Deputy

Occasional Advisory Groups & Reference/Working Groups Established by Council

CEO Performance Review Panel Cr Butterfield (Mayor)

Cr Frost (Deputy Mayor)

Cr Munn (Chair, Corporate

Services Committee)

Cr Nixon

Cr Campbell

Cr Shaw

Standing Order House Advisory

Group

Cr Butterfield (Mayor)

Cr Frost (Deputy Mayor)

Cr Nixon

Cr Campbell

Cr Munn

Cr Busby

Committees/Groups Established by External Entities

Armadale Region Business

Association (Business Armadale)

Cr Smith

Cr Busby



OF COUNCIL

Recommendation CS95/11/19 - Business Hours December 2019 to January 2020

MOVED Cr J H Munn

That Council approve the attached Schedule-1 “City Business Hours December 2019 to

January 2020.


Recommendation CS96/11/19 - Advertising the City (Referral Matter)

MOVED Cr J H Munn

That Council note the comments raised on advertising the City and will consider as part

of the Communications Strategy Review.


Recommendation CS97/11/19 - Ward Changes (Referral Matter)

MOVED Cr J H Munn

That Council notes the ward boundary review will commence in the first quarter of the

2020 calendar year.


Recommendation CS98/11/19 – Councillors’ Items

MOVED Cr J H Munn

That Council refers the following Councillor Item:

Armadale Golf Course Update

to the relevant Directorate for action and/or Report to the appropriate Committee.


10.2 DEVELOPMENT SERVICES COMMITTEE MEETING

Report of the Development Services Committee held on 19 November 2019.

MOVED Cr D M Shaw that the report be received.



OF COUNCIL


Recommendation D67/11/19 - Review of Municipal Heritage Inventory (Local Heritage

Survey)

MOVED Cr D M Shaw

That Council:

1. Advertise for public comment the following proposed modifications:

Identification of 694 Brookton Highway as the new location for Place No.111

(First and Second Roleystone Primary School);

Goolamrup Reserve (Place No.57) Management Category upgrade from ‘4’

to ‘3’;

Buckingham Creamery (Place No.60) Management Category upgrade from

‘3’ to ‘2’;

Metropolitan Water Supply ‘The Yard’ (Place No.73) Management

Category upgrade from ‘4’ to ‘2’; and

Old Station Master’s Residence (Place No.59) Management Category

upgrade from ‘2’ to ‘1’.

2. Adopt the Local Heritage Survey subject to those modifications identified in the

‘Schedule of Modifications’ attached and excluding those proposals included in

No.1 above being advertised for public comment;

3. In accordance with Section 103 (4) of the Heritage Act 2018:

(a) Provide the Heritage Council with a copy of the Local Heritage Survey; and

(b) Make a copy of the Local Heritage Survey available to the public.

4. Advise submitters of its decision in writing.

5. Note that a further report to Council will be made seeking the inclusion of the

places identified in Appendix No.1 of the LHS into Part 6 of the document and this

will occur at the time the Metropolitan Redevelopment Authority (Development

WA) normalises each of its planning areas to the City.

6. Forward a copy of the Local Heritage Survey to Development WA (MRA) and the

Department for Planning, Lands and Heritage.


Recommendation D68/11/19 - Proposed Closure of Unmade Portion of Robinson Street,

Forrestdale

MOVED Cr D M Shaw

That Council:

1. Authorise a request being made to the Minister for Lands pursuant to Section 58 of

the Land Administration Act 1997 for the permanent closure of Robinson Street road

reserve in Forrestdale, as identified on the attached Location Plan, subject to the


OF COUNCIL

land being amalgamated with the adjoining landholding of Reserve 27131 for the

purpose of ‘Recreation’.

2. Advises the adjacent landowners of its decision.


Recommendation D69/11/19 - Proposed Local Planning Policy PLN 3.13 - Design Review

Panel

MOVED Cr D M Shaw

That Council:

1. Advertise the draft Local Planning Policy PLN 3.13 – Design Review Panel for a

period not less than 21 days in accordance with Schedule 2, Part 2 of the Planning

and Development (Local Planning Schemes) Regulations 2015 subject to Clause

4.2.2.3(a) being modified to replace “six(6)” with “eight(8)” and Clause 4.2.2.3(d)

being modified to include “Landscape Architect;”.

2. Refer the draft Design Review Panel Local Planning Policy PLN 3.13 to the Western

Australian Planning Commission for comment.


Recommendation D70/11/19 - Forrestdale Business Park - update

MOVED Cr D M Shaw

That Council note the progress of development at Forrestdale Business Park and

continue to support and promote its growth in accordance with the City’s Economic

Development Strategy and Local Planning Strategy 2016.


Recommendation D71/11/19 - Appointment of Councillors to Occasional Advisory Groups,

Reference / Working Groups and External Organisations

Moved Cr D M Shaw that Recommendation D71/11/19 be amended as follows:

- renumbering the Recommendation to parts 1, 2 3 & 4

- adding the following words to part (2) “until the new DAP members are appointed by

the Minister in accordance with Point 3 below”

- in part (3) nominating Cr Wielinga and Cr Campbell as members and Cr Butterfield

and Cr Shaw as alternate members of the Eastern Metropolitan Development

Assessment Panel.

SECONDED Cr E Flynn

OPPOSED Cr C M Wielinga

AMENDMENT DECLARED LOST (4-7)


OF COUNCIL

MOVED Cr C M Wielinga that Recommendation D71/11/19 be amended as follows:

- renumbering the Recommendation to parts 1, 2 3 & 4

- adding the following words to part (2) “until the new DAP members are appointed by

the Minister in accordance with Point 3 below”

- in part (3) nominating Cr Wielinga and Cr Munn as members and Cr Butterfield and Cr

Shaw as alternate members of the Eastern Metropolitan Development Assessment

Panel.

SECONDED Cr S Peter

OPPOSED Cr D M Shaw

AMENDMENT DECLARED CARRIED (6-5)

MOVED Cr D M Shaw, that Recommendation D71/11/19, as amended, be adopted.

That Council

1. Approve the following appointments to Council’s established Groups for the

period November 2019 to October 2021 -

Member/Delegate Deputy

Occasional Advisory Groups and Reference/Working Groups

Community Heritage Advisory Group

1 Member and 1 Deputy Member Cr J H Munn Cr R Butterfield

2. Reaffirm Cr D M Shaw to represent Council as a member on the Eastern

Metropolitan Development Assessment Panel, until the new DAP members are

appointed by the Minister in accordance with Point 3 below.

3. Write to the Minister nominating Cr C M Wielinga and Cr J H Munn as members

and Cr R Butterfield and Cr D M Shaw as alternate members of the Eastern

Metropolitan Development Assessment Panel.

4. Reaffirm Cr R Butterfield to represent Council as a member of the Development

WA (MRA) Land Redevelopment Committee.


Recommendation D72/11/19 - UDIA WA State Conference - 26th to 28th February 2020 -

Bunker Bay

MOVED Cr D M Shaw

That Council make no nomination for an Elected Member to attend the 2020 UDIA

State Conference to be held on the 26th to 28th February 2020 at Bunker Bay Resort in

South West WA.



OF COUNCIL

Recommendation D73/11/19 - Naming of Rooms at Armadale District Hall and the

Kelmscott Hall

The proposed names as recommended by Committee and circulated to Council via

confidential memo were approved.

MOVED Cr D M Shaw that Recommendation D73/11/19 be adopted.

That Council:

1. Name the following rooms within the Armadale District Hall:

a) “Multi-Purpose Room” in accordance with Nominee No.5 contained in the

Confidential attachment;

b) Decline to name the “Meeting Room” at the Armadale District Hall;

2. Name the following rooms within the Kelmscott Hall:

a) “Multi-Purpose Room” the “Karda Room”;

b) “Meeting Room” the “Bilya Room”;


10.3 CHIEF EXECUTIVE OFFICER’S REPORT

Report of the Chief Executive Officer .


Recommendation - Budget Amendment - Landscaping Works

MOVED Cr J H Munn, SECONDED Cr D M Shaw

That Council pursuant to section 6.8 of the Local Government Act 1995, approve the

following budget amendment* to carry out Developer Contribution funded projects as

detailed:

Project Description Proposed

Budget

$

DCA03 8e Piara Waters South East Playing Field

(Novelli Reserve) – Sports lighting & Activity Space

(Rev1)

409,400

DCA03 3e 6a38 Nicholson Road prefunding approval

– Stage 4 Landscaping works

563,400

DCA03 12b Balannup Road prefunding approval –

Landscaping and Irrigation works

311,000

Capital Works Contribution (1,283,800)

MOTION DECLARED CARRIED (11/0)


OF COUNCIL

Recommendation - Councillors Information Bulletin - Issue No 19/2019

MOVED Cr G J Smith

That Council acknowledge receipt of Issue 19/2019 of the Information Bulletin


11 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

Nil

12 URGENT BUSINESS APPROVED BY THE PERSON PRESIDING OR

BY DECISION

Nil

13 MATTERS FOR REFERRAL TO STANDING COMMITTEES –

WITHOUT DISCUSSION

1 City's Website (Cr Shanavas Peter )

That the matter of improving the City’s website be referred to the Corporate Services

Committee.

14 MATTERS REQUIRING CONFIDENTIAL CONSIDERATION

Nil

15 CLOSURE

The Mayor, Cr Butterfield, declared the meeting closed at 7.30pm

MINUTES CONFIRMED THIS 16 DECEMBER 2019

MAYOR

Minutes of Ordinary Council Meeting - 25 November 2019 · 2020. 5. 11. · city of armadale minutes...

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