MINUTES OF MEETING - PRE BID MEETING HELD AT 1500 HRS … o… · SUPPORT FOR THREE YEARS AT INS...

MINUTES OF MEETING - PRE BID MEETING HELD AT 1500 HRS ON 26 AUG 16

SETTING UP OF SEVEN VIRTUAL CLASSROOMS WITH OFC CABLING AND ONSITE

SUPPORT FOR THREE YEARS AT INS SHIVAJI, LONAVALA AND INS HAMLA,

MUMBAI

1. A pre bid meeting for the instant case was held at DNSO conference Hall, Room

No: 16E, Ground Floor, ‘C’ Wing, Sena Bhawan at 1500 hrs on 26 Aug 16. The meeting

was chaired by Cmde Sameer Agarwal, Addl PDIT. Following officers were present from

the Navy:-

(a) Cdr Akshay Chuloo, JDIT (NW)

(b) Lt Aparna Nair, ADIT (NW)

2. Reps from following firms and OEMs had attended the meeting:-

(a) M/s CCS Computers Pvt Ltd.

(b) M/s Panasonic India.

(c) M/s Visual Technologies India

(d) M/s Telecraft E-Solutions Pvt Ltd

(e) M/s Kramer Electronics India Pvt Ltd

(f) M/s Softel Solutions Pvt Ltd

(g) M/s Interlace India (P) Ltd

(h) M/s Pan Intellicom Ltd

(j) M/s Polycom Unified Communications Solutions Pvt LTd

3. At the outset the Chairman welcomed everyone present for the prebid meeting and

briefly explained the services required under the instant case for “Setting up of Seven

Virtual Classrooms with OFC cabling and Onsite support for three years at INS Shivaji,

Lonavala and INS Hamla, Mumbai”. Thereafter, JDIT (NW) clarified the following points:-

(a) At this juncture, all queries related to technical issues, bill of material and

allied terms & conditions would be discussed/ clarified.

(b) No changes in RFP that carry any additional financial implication would be

advisable and feasible at this stage.

(c) The terms & conditions mentioned at Part-III and Part-IV of RFP are

standards terms & conditions required as part of Defence Procurement Manual

(DPM) 2009 and are non-negotiable.

(d) Thereafter, queries/ points that were raised by the prospective bidders in

their correspondences to the steering directorate were discussed. The summary of

discussions and decisions/ clarifications thereof is placed at Appendix ‘A’.

4. To conclude, Chairman thanked all the representatives for their participation and

further emphasized that suggestion for change in specifications, qualification criteria and

2

2

any other change requires additional approvals. Accordingly, post necessary approvals,

the final amendments would be published as corrigendum to RFP at www.tenders.gov.in

and www.indiannavy.nic.in/tenders .

5. There being no further points, the meeting was concluded.

(xx—sd—xx)

(Akshay Chuloo)

Commander

JDIT NW

19 Sep 16

Encl: - Appendix ‘A’

http://www.tenders.gov.in/

http://www.indiannavy.nic.in/tenders

Appendix ‘A’

PRE BID QUERIES

SETTING UP OF SEVEN VIRTUAL CLASSROOMS WITH OFC CABLING AND ONSITE SUPPORT FOR THREE YEARS

AT INS SHIVAJI, LONAVALA AND INS HAMLA, MUMBAI

S.

No

Reference Firm RFP Clause Clarification Response from Navy

1. Sl (a) of Appendix 'C' Page No. 28

M/s Digitech

Electronics

Limited , M/s

Panasonic India

Pvt Ltd and M/s

Telephone

Electronics

Corporation

The system should be an IP based endpoint with Codec, HD 1080p camera with 12x optical zoom

Word 'OPTICAL' has been added. It is requested and recommended that only 12x zoom be mentioned Camera : Minimum 12 x Zoom

This is IN requirement. No change in Tech specs is feasible at this junction. This clause remains as per RFP.


M/s Digitech

Electronics

Limited , M/s

Panasonic India

Pvt Ltd and M/s

Telephone

Electronics

Corporation

VIDEO STANDARDS - H.263, H.264

We request the authority to consider Higher Compression Video Standards such as H.264 High Profile/H.264 SVC/H.265, which need less bandwidth to deliver HD Resolution as compared to H.264 Video Standard. Video Standards : H.261, H.263, H.264, H.264 High Profile/H.264 SVC/H.265

Higher end configurations are permitted and acceptable as per RFP clause at Para 8 Part II.

4

4

S.

No



M/s Digitech

Electronics

Limited , M/s

Panasonic India

Pvt Ltd and M/s

Telephone

Electronics

Corporation

Streaming Clients - (i) Must support the following streaming clients: Media player /Quick time/ Adobe Flash. (ii) Dual stream or Still image content presented alongside main video.

We request the authority to consider Full HD 1080p Resolution for streaming. The server should support streaming upto Full HD 1080p resolution.

It is clarified that

following specs is added

under “Streaming

Clients” at Page No. 30

and Page No. 34 of

RFP:-

“The server should

support streaming upto

Full HD 1080p

resolution.”

4. Sl (b) of Appendix 'C' Page No. 31

M/s Digitech

Electronics

Limited , M/s

Panasonic India

Pvt Ltd and M/s

Telephone

Electronics

Corporation

VIDEO INPUT: 3 HD VIDEO INPUTS The endpoints should have an additional HD Video input port to connect an auxiliary HD 1080p camera if required apart from HD main camera

We request the authority to please remove the clause as the End point is required for 1 Camera and hence 2nd Camera Input is not required. Adding another input for Camera will lead to selection of higher model and infrate the cost.

This is IN requirement. No change in Tech specs is feasible at this junction. This clause remains as per RFP.


M/s Digitech

Electronics

Limited , M/s

Panasonic India

Pvt Ltd and M/s

Telephone

Electronics

Corporation

Inbuilt multisite capability The End point should have inbuilt/external 6+1 capability day one with resolution HD720p and inbuilt/external 3+1 capability day one with resolution HD1080p for INS Shivaji and INS Hamla respectively.

Inbuilt multisite capability

The End point should have

inbuilt/external 6+1 capability

day one with resolution HD720p

and inbuilt/external 3+1

capability day one with

resolution HD1080p for INS

It is clarified that Inbuilt

Multisite Capability for

Master Classroom is as

follows:-

“The End point should

have inbuilt/external

minimum of 6+1

5

5

S.

No


Shivaji and INS Hamla

respectively.


resolution HD720p and

inbuilt/external 3+1


resolution HD1080p for

INS Shivaji and INS

Hamla respectively.”


M/s Digitech

Electronics

Limited , M/s

Panasonic India

Pvt Ltd and M/s

Telephone

Electronics

Corporation



It is clarified that the

inbuilt multisite capability

for Virtual Classrooms at

Page No. 33 of RFP is

as follows:-

“The End point should

have inbuilt/external 5+1


resolution HD720p and

inbuilt/external 3+1


resolution HD1080p for

INS Shivaji and INS

Hamla respectively.”


M/s Digitech

Electronics

Limited , M/s

Panasonic India

Pvt Ltd and M/s

Telephone

Recording and streaming server/service (integrated or compatible attachment by OEM)

Please confirm if 7 No.s recording and streaming server/service (integrated or compatible attachment by OEM) should be supplied along with Video Conferencing for Virtual

It is clarified that single

point “Central” recording

server / service should

be supplied at each

location conforming to

the requirement of

6

6

S.

No


Electronics

Corporation

Classroom

concurrent recording of

all classroom sessions.

8. NA M/s i-Grandee

Software

Technologies Pvt

Ltd

NA Would like to know whether Consortium Partnership is accepted for this tender?


Consortium Partnership

is accepted. However,

System Integrator (SI)

will be the single – point-

of contact and whole-

sole responsible for the

entire tender.

Further, vendor

qualification criteria at Sl

No. (d) of Para 2 of Part

V at Page No. 24 is as

follows:-

“Similar project

experience - At least one

similar project regarding

Supply of Hardware and

complete Networking of

the components

including laying of OFC

Cables worth more than

Rs 1.0 Cr in a single

order or implementation

of Virtual Classroom /

state-of-the art video

7

7

S.

No


conferencing facility at

least above Rs 1.0 Cr

and provisioning of

onsite support for the

same.”

9. Sl (b) of Para 7 of Part IV Page No. 16

M/s Interlace

India (P) Ltd

Payment Terms for Indigenous Sellers Installation & Commissioning - Laying of OFC and setting up of 05 Virtual Classrooms and proving the entire setup - 15% of overall cost

Payment Terms for Indigenous Sellers Installation & Commissioning - Laying of OFC and setting up of 07 Virtual Classrooms and proving the entire setup - 15% of overall cost

It is clarified that Payment Terms at Sl No. (b) of Para 7 at Page No. 16 is as follows:- “Installation & Commissioning - Laying of OFC and setting up of all Virtual Classrooms at INS Shivaji, Lonavala & at INS Hamla, Mumbai and proving the entire setup - 15% of overall cost.

10. Para 13 of Part IV Page No. 20

M/s Interlace

India (P) Ltd

Buy-Back Offer Buyer is interested to trade the existing old goods while purchasing the new ones. Bidders may formulate and submit their tenders accordingly. Interested Bidders can inspect the old goods to be traded through this transaction. Buyer reserves its right to trade or not to trade the old goods while purchasing the new ones and the Bidders are to frame their Bids

Kindly clarify whether we have to quote for buyback also. If so kindly specify the make, model no. and quantity of the existing system. This information is seeked to quote better.

It is clarified that there is no Buy- Back offer valid for this RFP.”

8

8

S.

No


accordingly covering both the options

11. Para 16 of Part IV Page No. 21

M/s Interlace

India (P) Ltd

Transportation The stores should be delivered to CAT Complex, INS Shivaji, Lonavala. Seller will bear the costs and freight necessary to bring the goods to the port of destination

Transportation The stores should be delivered to INS Shivaji, Lonavala & INS Hamla, Mumbai. Seller will bear the costs and freight necessary to bring the goods to the port of destination

It is clarified that the stores should be delivered to INS Shivaji, Lonavala & INS Hamla, Mumbai. Seller will bear the costs and freight necessary to bring the goods to the port of destination.

12. Sl (c) of Appendix 'C' Page No. 34

M/s Interlace

India (P) Ltd

Interactive LCD Panel with Touch Screen PC - Specifications

Specs mentioned is EOL three years back, request tender spec to change otherwise people will sell trash at low price by simply complying with tender spec. Also add one more spec Pen Type: Battery free wireless pen otherwise capasitive touch screens bundled with battery charged pen will also comply which is more of a hack.


13. Sl (d) of

Appendix 'C'

Page No. 35

M/s Interlace

India (P) Ltd

Visualiser / Document Camera (i) Shooting Area Max : 342 x 269 mm

(i) Kindly change as 340 x 270 mm. Since it is not supported with major OEM

Higher end configurations are permitted and acceptable as per RFP

9

9

S.

No


(ii) Output Terminals - DVI,VGA,AUDIO, S-Video, RCA

Shooting Area Max: 340 x 270 mm (ii) Kindly remove the DVI and S-Video. Since it is not supported with major OEM. Output Terminals – VGA , AUDIO, RCA

clause at Para 8 Part II. However, it is further clarified that minimum configuration required are as follows:- (i) Shooting Area Max : 340 x 270 mm (ii) Output Terminals –VGA ,AUDIO, RCA, HDMI

14. Sl (l) of Appendix 'C' Page No. 38

M/s Interlace

India (P) Ltd

Integrated Control System with Touch Panel (i) Control Processor - NVRAM – At least 256 MB (ii) LIGHTING CONTROL SYSTEM

(i) Kindly remove the NVRAM. Since it is not supported with major OEM. (ii) Kindly share the number of circuits for which lighting control system to be provided also share the detailed scope and include separate Bill of material in price bid. This information is seeked to quote better.

(i) It is clarified that

Control Processor with

latest technology of

RAM may be provided

with at least 256 MB.

Further, latest technical

specs of RAM may be

specified in the technical

bid.

(ii) This is IN

requirement. This clause

remains as per RFP.

15. Sl (r) of Appendix 'C' Page No. 43

M/s Interlace

India (P) Ltd

75" LED Display (i) Response Time (G-to-G00) 4 ms (ii) Input - VGA D-Sub/HDMI,DVI-D/DP (In/Out), USB 3.0

75" LED Display

(i) Response Time - 9ms

(ii) Kindly remove USB 3.0 port

It is clarified that –

(i) Response time –

Min 8ms or better

10

10

S.

No


(iii) Video – HDMI, DP

(iii) Kindly remove the Display

port or Amend as HDMI/DP

(ii) Input - VGA D-Sub /

HDMI , DVI-D/DP

(In/Out), USB 2.0 or

better

(iii) Video – HDMI / DP

16. Sl (u) of Appendix 'C' Page No. 45

M/s Interlace

India (P) Ltd

Gateway Management Device (i) Firewall Throughput (UDP) Mbps - >1500 (ii) Firewall Throughput (TCP) Mbps - >1000 (iii) New Sessions / Second - >5000

(i) The Firewall UDP throughput shall be more than 5 Gbps. In order to keeping the expansion of the facility and bandwidth upgradation over period of next 3 to 5 years. (ii) The Firewall TCP throughput shall be more than 5 Gbps. In order to keeping the expansion of the facility and bandwidth upgradation over period of next 3 to 5 years. (iii) The firewall is capable of handling very high new sessions/ connections per second of at least 200,000. The firewall should not become a bottleneck in case of a virus or trojan generating huge nos of connections. To ensure that the firewall is capable of handling such traffic scenarios it is important.


11

11

S.

No



M/s Interlace

India (P) Ltd

Gateway Management Device (i) Concurrent Sessions - >500000 (ii) IPSec VPN Throughput Mbps - >=200 (iii) No of IPSec Tunnels - >500 (iv) SSL VPN Throughput Mbps - >70

(i) To ensure that the firewall is capable of handling such traffic scenarios it is important that firewall is capable of handling very high concurrent sessions of at least 5.5 Million or above. Today there are many applications which keep running on PCs / Servers / Laptops and which try to connect to internet for various downloads like windows updates / antivirus updates and other online applications. These application keeps opening sessions automatically. The firewall should not become a bottleneck in case of a virus or trojan generating huge nos of connections. (ii) The IPSec throughput shall be more than 2 Gbps. To keeping the expansion of the facility and bandwidth upgradation over period of next 3 to 5 years. (iii) The total number of Ipsec tunnels supported by the proposed solution shall be 5000.


12

12

S.

No


To keeping the expansion of the user and facility over next 3 to 5 Years. (iv) The SSL throughput shall be more than 200 Mbps. To keeping the expansion of the user and facility over next 3 to 5 Years


M/s Interlace

India (P) Ltd

Gateway Management Device (i) UTM Throughput Mbps - >100 (ii) IPS Throughput Mbps - >200

(i) The UTM throughput shall be more than 1 Gbps. keeping the expansion of the facility and bandwidth upgradation over period of next 3 to 5 years. (ii) The IPS throughput shall be more than 2 Gbps. keeping the expansion of the facility and bandwidth upgradation over period of next 3 to 5 years. (iii) Dedicated Management Port - 1. Should have dedicated management port.


19. Sl (v) of Appendix 'C' Page No. 45

M/s Interlace

India (P) Ltd

Projector Throw Ratio - 1.5 to 2.5

Kindly change as 1.18 - 1.90:1. Since the given specification is seems to be a particular OEM specification

It is clarified that as per

the resolution of

projector (1024 x 768)

mentioned in the RFP,

the recommended throw

ratio of 1.4 – 3:1 is

13

13

S.

No


acceptable to IN. Hence

the tech specs of throw

ratio of projector is as

follows:-

“Throw Ratio - 1.4 – 3:1”

20. Sl (w) of Appendix 'C' Page No. 45

M/s Interlace

India (P) Ltd

Motorized Screen Size - 6’ (feet) x 4’ (feet), 7’ dia diagonal

Kindly change the diagonal size as 84'. Since 84' is a standard diagonal for all OEMs.

No ambiguity in this

clause. This clause

remains same as per

RFP.

21. Sl (w) of Appendix 'C' Page No. 45

M/s Interlace

India (P) Ltd

55 & 32 inch LED Display (i) Connectivity - HDMI, USB, Component In(Y/Pb/Pr), Component In(AV), RF In (ii) Sharing - Content Streaming, Screen Mirroring, Wi-Fi Direct

(i) Kindly remove the RF input. RF is not a mandatory specification for display. (ii) Kindly remove this sharing specification. This specification will lead to selection of higher model and inflate the cost.

(i) It is clarified that RF In not a mandatory specification. (ii) Clarification is respect of Sharing mechanism is as follows:-

(a) 55 inch LED display – Not required. (b) 32 inch LED display – Required.

14

14

S.

No


22. Sl (A) of Para 1 of Appendix 'D' Page No. 47

M/s Interlace

India (P) Ltd

FIber Components : As per tech specs (i) Supply of SC Pigtail -Single mode (ii) Supply of SC-SC Patch cord SM - Duplex (Depends upon the Switch Interface)

(i) Kindly clarify whether we have to quote SC Pigtail or LC Pigtail. Since in specification it is given as LC pigtail and also SC pigtail is the common in industry. (ii) Kindly change as SC - LC patch cord. Since in switch module will comes with LC type and pigtail will come with SC type.

It is clarified that –

(i) Vendors have to

quote for SC Pigtail.

(ii) It is clarified that

supply of SC-LC or SC-

SC Patch cord depends

upon the Switch

Interface and should be

supplied as such.

23. Sl (B) of Para 1 of Appendix 'D' Page No. 47

M/s Interlace

India (P) Ltd

UTP Components : DATA : As per tech specs (i) Supply of 24 Port Cat 6 Jack Panel Loaded - 10 Nos (ii) Supply of Cat 6 Information Outlet User End+ faceplate+ Black Box - 52 Nos

Kindly share the correct quantity. Since it is mismatch with services quantity.

This is IN requirement.

No change in quantity is

feasible at this junction.

This clause remains as

per RFP.

24. Sl (C) of Para 1 of Appendix 'D' Page No. 47

M/s Interlace

India (P) Ltd

Other Components & Networking Enclosures: - As per tech specs (i) Supply of 25 mm HDPE Pipe for Fiber & UTP Cable - 6300 Mtrs. (ii) Supply of MS Route Markers for Outdoor Cable Path - 80 Nos (iii) Supply of 32 mm GI Pipe - 180

Kindly share the correct quantity. Since it is mismatch with services quantity.


No change in quantity is

feasible at this junction.

This clause remains as

per RFP.

15

15

S.

No


Mtrs. (iv) Supply of 1 Half round Semicircle (6 inch) block on Top of wiring) - 2400 Nos (v) Supply of T09 U size Rack (600 X 600)-Racks with power Strip - 14 Mtrs

25. Para 3 of Appendix 'D' Page No. 49

M/s Interlace

India (P) Ltd

The minimum technical specifications for the above mentioned items are as given below:- (i) 24 port 1000 Base with 4 Port Open SFP and 10G Support

(i) As per page 49 clause 20, 21, 22 We understand there are two types of switches required in the RFP. Both are with 1G uplinks only. One is 26 Ports in totality and one is 28 Ports in totality. No where the 10G port requirement is required. Hence, requesting to please modify the clause in point 3 to "24 port 1000 Base with 4 Port Open SFP " (ii) We understand that the specifications shared in the RFP for switches (Page 49 to Page 55) is common for the two types of switches required. Kindly confirm. The only variation in both the switches would be the throughput and forwarding rate, which should be non-blocking in


No change in Tech

specs is feasible at this

junction. This clause

remains as per RFP.

16

16

S.

No


architecture. Requesting a confirmation on the ask, or elaborate on the individual specifications

26. - M/s Interlace

India (P) Ltd

- Site Survey Kindly permit us to do site survey. Since there is a scope involved for field implementation and it is require to do site survey for better understanding

It is clarified that site

survey of both the

locations is permitted.

The names of the

personnel visiting the

sites to be forwarded to

this office by 20 Sep 16

on 1500hrs. However, it

is re-iterated that the

submission of bids will

not be allowed to be

delayed and will be in

accordance with

promulgated timelines.

27. Sl No (D) of

Para 1 and Para

2 of Appendix

'D' at Page No.

47 & 49

M/s Interlace

India (P) Ltd

- OFC Cabling

OFC Cabling route diagram.

Kindly share the network route

diagram to understand the

scope clear.


requirement of OFC

cabling in meters is

already mentioned in

RFP (Sl No. D pf Para 1

at Page 47 of Appendix

‘D’). Further, network

route diagram as sought

are not relevant at this

junction and will be

17

17

S.

No


shared with L1 firm.


M/s Genius

Presentation Pvt

LTd

Video Conferencing System for Virtual Classroom Recording - Support minimum 5 concurrent video conferencing recording sessions and must be upgradable in future to support 10 concurrent recordings, without any hardware change or addition.

Point to be Clarified: Future

Support Concurrent to 10 is

Specific to one OEM.


No change in Tech

specs is feasible at this

junction. This clause

remains as per RFP.

29. Sl (c) of Appendix 'C' Page No. 34

M/s Genius

Presentation Pvt

LTd

Interactive LCD Panel with Touch Screen PC

Point to be Clarified: Kindly clarify how many monitors due you require. LCD Panel or Touch Screen both with PC and please specify the technology Touch or with Pen

Quantity of Integrated

Control System with

Touch Panel required is

specified at Para 1 of

Appendix ‘E’ at Page

No. 59. Further, it is

clarified that we require

same number of CPUs

as Interactive panel with

Pen technology.

30. Sl (d) of Appendix 'C' Page No. 35

M/s Genius

Presentation Pvt

LTd

Visualiser / Document Camera (i) Zoom : 9x optical, 12 x digital (ii) Output Signal - SXGA (1280 x 1024) ,XGA (1024 x 768) , 720P

Point to be Clarified:- (i) 12x Digital is not available please change it to 10X & Optical Zoom can be upto 22x. (ii) Please make it 1080P

(i) It is clarified that Tech specs of zoom is as follows:- “Zoom: 10 x optical or better, 10 x digital or better” (ii) Higher end

18

18

S.

No


configurations are permitted and acceptable as per RFP clause at Para 8 Part II.

31. Sl (l) of Appendix 'C' Page No. 38

M/s Genius

Presentation Pvt

LTd

Integrated Control System with Touch Panel (i) Touch Panel Display - Touch panel is to be wired (ii) Touch Screen: Resistive membrane

(i) Please make it wired / wireless because in the above line you have mentioned it is with RF Receiver (ii) Please upgrade it to Capacitive & IR Touch

(i) It is clarified that the touch panel is to be wired. (ii) It is clarified that tech specs of Touch screen is as follows:- “Touch Screen: Capacitive or better”

MINUTES OF MEETING - PRE BID MEETING HELD AT 1500 HRS … o… · SUPPORT FOR THREE YEARS AT INS...

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