MINUTES OF GOVERNORS FOR OF - Lal Bahadur Shastri ...lbsitw.ac.in/bog/11th bog minutes.pdf ·...

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MINUTES OF ELEVENTH MEETING OF THE BOAFD OF GOVERNORS LBS tNqrrruTE oF TECHIJOLOGY FOR WOMEN pOQJAppURA (suB-coMpoNENT 1.1 OF Trqtp pHAsE - lt) Date: 03-03-2015 Venue: Principal's Chamber Time: 09.30 hours Members Present 1. Dr Devdas Menon, Professor in Civil Engineering, llT Madras. (Chairman) 2. Or V. Radhakrishnan, Retired Professor, llT Madras (Member) 3. or V. Gopakumar, Director, SPFU, GoK 4. Sri. Sheriff M., Additional Secretary, Higher Education Dept, Govt of Kerala (Ex-officio member) 5. Sri. James Joseph, Joint Secretary, Finance Dept, Govt of Kerala (Ex-officio member) 6. Or Wilscy M., Professor and Head, Department of Computer Science, University of Kerala (U niversity Representative) 7. Prof P" A. Saheeda, Joint Director, DTE (Special Invitee) 8. Dr A. Mujeeb, Director, LBS Centre (Ex-officio member) 9, Dr K.C,Raveend ranathan, Principal (Ex-officio Convener) L0.Dr R. Balachandran Nair, lnstitute Representative LL. Sri. Manoj Kumar G., TEQIP-ll Coordinator The following members did not attend the meeting with prior intimation: L. Dr, K Vijayakumar, Director of Technical Education, Govt. of Kerala 2. Dr K. R. S. Krishnafl, Director, HLL Lifecare Ltd,, (Member) 3. Sri. Anver S. R., lnstitute Representative Principal of the lnstitute Dr K. C. Raveendranathan welcomed the members to the meeting. Chairman, Dr Devdas Menon presided over the meeting. The items as per the agenda and notes were taken for discussion and approval. Minutes Part A: Procedural Item No.Al: Approval of the minutes of the 1O'h BoG meeting held on 24-LO-20t4. The minutes of the BoG meeting held on 24-70-2074 was reod ond confirmed, BoG suggested thot minutes of the BoG meeting must be circuloted to the members first and ofter incorporating their comments, it needs to be forwarded to the Choirmon of BoG for approvol. ln subsequent meeting minutes must be "confirmed" (not opproved as is being worded now). (Acti o n : P ri n ci po UT EQI P coo rdi n otor) trr incig:al ilr" lH$ fnSfitule *l'Tr,cnlil!#ty fpr r,Vom*n []r,:{i.iI tprt ri} Tfii.r I\j:ri: :,rl:, ;i r;i:*l-. S$ t,i ;

Transcript of MINUTES OF GOVERNORS FOR OF - Lal Bahadur Shastri ...lbsitw.ac.in/bog/11th bog minutes.pdf ·...

MINUTES OF ELEVENTH MEETING OF THE BOAFD OF GOVERNORS

LBS tNqrrruTE oF TECHIJOLOGY FOR WOMEN pOQJAppURA

(suB-coMpoNENT 1.1 OF Trqtp pHAsE - lt)

Date: 03-03-2015 Venue: Principal's Chamber Time: 09.30 hours

Members Present

1. Dr Devdas Menon, Professor in Civil Engineering, llT Madras. (Chairman)

2. Or V. Radhakrishnan, Retired Professor, llT Madras (Member)

3. or V. Gopakumar, Director, SPFU, GoK

4. Sri. Sheriff M., Additional Secretary, Higher Education Dept, Govt of Kerala (Ex-officio

member)

5. Sri. James Joseph, Joint Secretary, Finance Dept, Govt of Kerala (Ex-officio member)

6. Or Wilscy M., Professor and Head, Department of Computer Science, University of Kerala

(U niversity Representative)

7. Prof P" A. Saheeda, Joint Director, DTE (Special Invitee)

8. Dr A. Mujeeb, Director, LBS Centre (Ex-officio member)

9, Dr K.C,Raveend ranathan, Principal (Ex-officio Convener)

L0.Dr R. Balachandran Nair, lnstitute Representative

LL. Sri. Manoj Kumar G., TEQIP-ll Coordinator

The following members did not attend the meeting with prior intimation:

L. Dr, K Vijayakumar, Director of Technical Education, Govt. of Kerala

2. Dr K. R. S. Krishnafl, Director, HLL Lifecare Ltd,, (Member)

3. Sri. Anver S. R., lnstitute Representative

Principal of the lnstitute Dr K. C. Raveendranathan welcomed the members to the meeting.Chairman, Dr Devdas Menon presided over the meeting.

The items as per the agenda and notes were taken for discussion and approval.Minutes

Part A: Procedural

Item No.Al: Approval of the minutes of the 1O'h BoG meeting held on 24-LO-20t4.The minutes of the BoG meeting held on 24-70-2074 was reod ond confirmed, BoG

suggested thot minutes of the BoG meeting must be circuloted to the members first and ofterincorporating their comments, it needs to be forwarded to the Choirmon of BoG for approvol. lnsubsequent meeting minutes must be "confirmed" (not opproved as is being worded now).

(Acti o n : P ri n ci po UT EQI P coo rdi n otor)

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Item No.A2: Report on the action taken/pending on the pertinent decisions taken as per theMinutes of the LOth Meeting of the Board of Governors held on 24-1,0-20L4.

The Principol reported the octions taken/pending on the pertinent decisions inthe minutes of the 70th meeting of the Board of Governors herd on 24-10-201.4.

The BoG mqde the following comments regording the qctions token on thepertinent decisions in the minutes of the l7th meeting.

Pa[t B of M.inutes gf lQth mge,tine,ot Bo.g

Item No. B0: Reporting of Procurement activities

3 packages (projectors for Seminar Hall/Drawing HaIUeEEE) for Rs.11.12 lakhs whichwas in committed stage at the time of 10th BoG meeting are completed.out of 2 packages which were in pipeline stage, 1 package (Refurbishment oflnstrumentation and Digital Lab) for Rs.4.9lakhs is completed. The other one (Servers

for Pilot Programme) is cancelled,

8 packages which were not initiated at the time of i.oth BoG meeting is also

completed for Rs.20.82 lakhs.

All pockoges os per the procurement plan completed and spent Rs.s4g.s9

lokhs. The boord noted the progress in procurement. (No further Action)

Item No. 81: Reporting of Procurement plan.

(No lurther Action)

Item No. 82: Reporting of activities under Faculty and staff Development (FsD)

a) No action from llT Roorkee side. A Model Memorandum of Understanding (MoU) in

triplicate had been sent to NPlu on 27th september 20t4. Further, nocommunication occurred between llT Roorkee and our lnstitute.

i. The Chairman suggested that the college must write to tlT Madras forconducting pedogogical troining for the foculty of the college in April /Moythis yeor. The chairmon olso suggested thot the maximum foculty mustattend the peddgogical troining. lnformation in this regard is to be circulatedand signature obtained on paper. Action token is to be presented in next BoG.

(Action : Pri ncipal/TEel p coordi nator/FSD Coordinator)Item No. 83: TNA prepared for faculty and staff development till May 2015

(No further Action)

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Item No, 84: Progress report on in-house training programmes for students under EAP

a) Peer learning groups were identified in all the classes. Students formed peer learninggroups based on their mutual convenience and subject interests. Peer learningclasses are started for final year AE&l in the following topics:

o Control of Power Converterso VLSI Structures for Signal Processing

o Nano Electronics

o Non Linear Control Systems

o Smart Senso.r Networkso lndustriallnstrumentation

The BoG appreciated the peer leorning groups initioted by the Electronics &Communicotion Engineering Department. Choirmon suggested it should bedone across all departments and the leoders of the peer learning group shouldbe properly reworded with certificotes and owards. Chqirmon olso suggestedthat teachers should spend at least 7 hour every week to informolly tqlk withthe students.

(Action : Pri ncipalflEQl P coordinator/EAP Coordinator]

Item No. 85: Revised plan for in-house training programmes for students under EAP forthe next 7 months.

(No lurther Adion)

Item No. 86 Progress of R&D activities:

a) Detailed project reports (DPR) prepared by Ms Lizy Abraham and Dr Jayamohan J.

were presented in the BoG meeting.

i. Ms.Lizy Abraham - "Remote Monitoring of Pollution & Weather Parameters in

Trivandrum City using Wireless Network"

Duration: 3 years

Total cost: Rs, 56,35,950/-

Co-lnvestigators: Ms.Seena Thomas, LBSITW and Mr,Renjith Das, Technical

Assistant, VSSC, ISRO, Trivandrum

ii. Dr.Jayamohan.J - "Study of Stress distribution in soils with voids using photo-

elasticity"

Duration:3 years

Budget: 50 lakhs

Co-lnvestigator: Dr Ar Mujeeb, Director, LBS Centre

Regarding the project ofpossibility of involving the

Ms.Lizy Abrqhoffi, the BoG

state Meteorologicol dept in

3

suggested to explore

the project. P roposal

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should be of generic in noture; it should be replicoble onywhere, not just in TVM

alone. The title to be modified occordingly.

ii. Regording the project of Dr,layamohan t, the BoG suggested to consult experts

ot llT Madros in the respective oreos and to see the equipments there ond do

revise the proposol thoroughly before submitting to funding ogencies.

Item No. 87:

(Action: Princi pallTEQlP coordinator/R&D Coordinato r lDrJayamohan/Ms Lizy Abrahaml

Revised plan for R&D activities.

(No further Action)

Item No. B8: Progress of lllC activities.

(No further Action)

Item No. 89: Revised plan under lllC.

(No further Action)

Item No. 810: Report on progress of other Key Performance lndicators

c) The last published 57 and 54 results are compared with CET

The BoG noted thot seventh semester results of LBT is better thon CET. The BoG

opprecioted this. Regarding fourth semester results, the performance of students in

CET is better than students of LBT. The BoG suggested to look inta the reosons for thisond seek remediol oction. Results of CSE ond AEI ore olso not encouraging, remediol

meosures must further be strengthened for those students.

(Action: PrincipaI/TEQIP coordinator/Academic Coordinator)

Item No. 811: Action taken report on the recommendations given by Prof. M.R.Madhav,

during second Performance audit. The principal reported the actions taken on the report.

(No further Actton)

h) The proposal for decentralising the administrative work load of the Principal byappointing Deans.

The following faculty are nominoted as Deans

7. Dr. Thampi Paul, Professor in ECE - Dean (Academics)

2. Prof. P. C. Mohon Das, Professor in AE&t - Deon (student Affoirs)

3. Dr. Jayomohon. J, Associate Professor in CE - Deon (R&D and tndustrialConsultoncy)

The BoG approved the list (No further Action)

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Part F: Discussion. Approval and Ratification

Item No.Bo: A Revised lnstitutional Development Proposal (lDP) is prepared and presented before

BoG for aPProval.

o) The Director of LBS centre suggested thot in the lnstitute Development Proposol,

foculty need not be differentiated as regulor or controct'

b) The BoG opined thot the lnstitute Development Proposol is not sotisfqctory ond

should be revised. An lntroduction, Executive summory, Action plon based on the

revised SWOT onalysis, Vision, Mission, strategic plon, etc. must be included in the

tDp, The chairmon suggested oppointing o consultont for preparing IDP of the

institute ond Director, LBS centre suggested to take the help of on expert from CUSAT

if required. The tDP must include proposals for spending the remaining TEQIP fund to

the tune of R929t tokhs. (Action: Principal/TEQ|P coordinator/All Nodal officers)

Item No.81: Report on Progress of Procurement activities. An amount of 548.59 Lakhs incurred'

(No Iurther Action)

Item No.83: Report on the activities of various in-house/external training programs for the

faculty, technical staff and administrative staff'

The Choirmon suggested that there must be o grievance redressal system for the

stoff. The grievonces of the stoff must be considered in o positive way. The oction

taken on the grievonce redressal system must be reported in the next meeting of

BoG. (Action: Principal/TEQIP coordinator/FSD coordinator)

Item No.B4: The TNA prepared for faculty and staff development till October 2016

TNA prepored ond presented wos not opproved. The Chairmon suggested that foculty

must be encouraged to ottend inter disciplinory troining progrommes. The BoG

commented to revise the TNA prepored by odding training progrommes on Non

Engineering oreos, Pedogogical troining and lnduction troining.(Action : Princi pal/TEQI P coordi nator/FSD Coordinator)

Item No.85: Progress Report on the various in house training programs (EAP) for students

The progress of EAP activities was presented as shown in Annexure - 84

(No lurther Adion)

Item No.B6: The revised proposal of various in house training programs (EAP) planned for

students( \""

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The BoG opproved the revised proposol as per Annext)re - BS

Item No.89: progress Report on the

(Action : Princ ipal/TEqlP coordinator/R&D coordinator)

various lllC activities

The consultoncy works should b,e reo_oled under iltc and the revenue generoted mustbe treoted as tRG. (ni ior,.or,ii*.ilil,qii coordinator/rlc ioorainator)Item No'810: The revised proposal of various lllc activities planned has been presented,The BoG approved the revised proposol as per Annexure _ 89

(No further Aaion)

llfirli;li' Progress Report on the various R&D activities, The Board made the forowing

The sta.tus of seed money lfjec.ys con be considered os compreted onry oftersubmitting proposal for milor finain, ,i"rn"r"ir*r", where seed money is under

processing it need not be inctuded tiri"riri.-ir'ri" tnr, the seed money shoutd besonctioned before showing in try a9o, in", iir"rrro Grant committee meeilng, seedmoney opprovol to be obtuined by circulotion omong the membdrs.

(Action : principal/iEet p coo rdinator/R&D Coordin ato r)Item No'88: The revised proposal of various R&D activities planned has been presented.o) The Choi

,"",,J{"i,;,i;ll:iiz,;:i:{ir::i":;!;:::,?,,:;?;:;:::tr,,:,,f,:;,,y#forword with proposat, ,incu ttt.r"rn o,rrirr^'i, ioJ". The facutty who hove avai*d:r:r:'r:." for doins ph'D'' must undertake ,iionn projects ond guide ph.D.

b) The BoG nyed lhat in the OroOosld. a.ctivities under R&D, many tulks by experts hove!::;:,1;;:1';:::;:l',",Wat totks 'u'iil ,o,,')u,,,, under the heoi or t,c (ror

(No further action)Item No.Bll: Report on Result Analysis and placement Details

o) The BoG noted the acodemic 3sults of the $udents

.ond urged to toke $eps toimprove tle oass p"rr"rtosi.- ne-aoo itso;;;;;z:;:rot-the iou prriiirose of tr:;::::;r::i" t:"';,",i,;T; i:itr" i if,ri:"o",.u ptaced on record i,s

(Action : principar/TEQr p coordina,irla..i"-c Dean/Acade mic nodar offi cer|

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b) The BoG commented that the ocodemic performonce index must show the minimum.

ond maximum CGPA, in oddition to the mebn value.

(Acti on : Acade mic Nodal offi cer/M lS Offi ce r/f EQl P coordinator|

c) The BoG noted thot the plocement records of the lnstitute ore on an all time high

level, reoching o totol of *j24 placement offers, ond oppreciated the efforts of Mr.

Romochondran R, Plocement Officer. (No further action)

d) Detoils of the off campus placements must qlso be included in the plocement records.

(Acti on : Pri nci pal/Placement off icer/MlS Office r)

e) Placement detoits of lost three yeors hove to be shown in the presentation.

(Action: Principal/Placement Officer/Academic Coordinator/MtS Offlcer)

fl Company wise solory of ploced students hos to be shown in the next BoG meeting.

(Action : Principal/Ptacement Officerft6demic Coordinator)

g) The Choirmon suggested that students must be encouroged to do internship in

lndustry. Duty leave con be given to those students during the ocodemic period.

(Action : Principal/l llC Coordinator)

Item No.B12: Extension of contractual appointment of MIS Officer - Ratification.

The BoG ratifiedend of the project.

the extensian of contract of Mr. Sooraj R 5 MIS Officer till the

(No further action)

Item No.B13: Ratification of Air travel details

Foculty having on AGP of '6000/- ond obove ore eligible for oir trovel, os per G.O,(Rt)

No.2173/2012/HEdn dated 04.10.2072. Vide 6.o. (Rt.)1ee7/2013/H.Edn doted08.10.201i BoG of the project institution is authorized to sonction air journeys withinthe country for eligible teoching ond non teoching stoff. Hence BoG recommendedthot it is not necessary to ploce eoch cose of oir travel by eligible faculty before theBoG for rotification.

(Action: PrincipaI/TEQIP Coordinator)

Item No.B14: Clarification regarding the remuneration, TA and DA for Expert talks to studentsunder EAP.

TA for external experts for toking remedial class under EAP to be disbursed in ojudicious woy. * (Action: Principal/EAP Coordinator)

Item No.B15: An audited account statement on the conduct of lnternational Conference on

Computational Systems and Communications - ICCSC 2014

#n ffi.

The BoG commented thot registrotion fees collected must be credited to IRG ond thebalance should be made NlL. (Action : Pri ncipal/Teel p Coordi nator)

part C: Status Reports

Item No. C1: The status of fund position as on Z1,O2.ZOLS.

The Principol explained the stotus of fund position os on 2g.O2.2OLS, ond olsoprese nted category w i se exp end i tu re.

o) The BoG suggested to show the totol funds received olso in the bar chort showingfund stotus.

b) The BoG suggested to show the totol omount in the tRG ond Four funds of TEetp inthe next BoG meeting

(Action: principal/TEetp Coordinator/MtS Officer|

Part D: Other items with the oermission of the Chair

a) Approval of Content-Beyond-syllabus Course for Civil Engineer.ing Students by Er.Karappan Kutty, Retired Chief Engineer, KSEB. The details are attached as contentBeyond Syllabus.

The BoG approved the proposll (No further action)

b) As part of LBT-TBl initiatives, four committees are to be framed: 1. Governing Body,2. Executive committee (college council) 3. working committee and 4. Expertcommittee. BoG may approve the committees. The details are attached.

The BoG opproved the proposal for formotion of LBT-TBI, (No further action)

c) Permission for conducting Entrepreneurship Development programme for WomenEntrepreneurs

The BoG considered the proposolfor a 20 doy entrepreneurship developmentprogrdmme for women. The modalities of the progromme must be worked out andcirculoted to the members of BoG for opproval, loter.

(Action : Principal/lt lC Coordinator)

The tentative date for convening the Xtl meeting of the Board was decided as belorethe second week of lune, 2015, ,,

The meeting came to an end at 1.30pM.

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