MINUTES DISTRICT 5580 GRANTS SUB-COMMITTEE WEBINAR...

MINUTESDISTRICT 5580 GRANTS SUB-COMMITTEE

WEBINAR MEETINGThursday, August 20, 2015 – 7:00 P.M.

The Webinar Meeting of the D5580 Grants Sub-committee was called to order by DRFC Roly Turner. TheWebinar Meeting was Chaired by Roly Turner on behalf of DGS Chair, Blake Crosby, as Blake was notsure he would return in time.

2015-2016 DGS Roster:DRFC Turner noted that we will need to fill one position on the committee with Dave Gottenborg rollingoff. Blake and Roly will look at acquiring another member, and Dave Gottenborg will be serving the DGSas Advisor this year.

Roll Call:Attendance for this meeting is shown on the Attendance and Voting Report attached to these Minutesand incorporated herein by reference.

Agenda:Keith Brokke called attention to the submission of the application by Fergus Falls. A correctedapplication was submitted but was received only 15 minutes prior to the meeting. The committee willneed to discuss that when they move into the New Grant Applications portion of the Agenda.

Approval of Minutes:The Minutes of the May 16, 2015, DGS Spending Plan Meeting were sent to the committee membersand posted on the District Website. A motion to approve those Minutes was made by Jim McDonald andseconded by DGN Warner. Motion carried.

Financial Reports:DRFC Turner stated that the Executive and Finance Committee had ratified the decision of the DGS tocontribute 20% of this year’s DDF to Polio. Secretary Diane will handle the transfer with The RotaryFoundation.

The 2015-2015 year-end DDF Report for The Rotary Foundation has been completed and was publishedin the August “Cross Currents” Newsletter. The report will also be posted to the 2014-15 Grants SITEpage on the District Website.

Global Grants:DRFC Turner updated the DGS members on the status of our Global Grants. The Lake Atitlan WaterProject has been completed. Our District participated in this, but since this was done before we movedinto Future Vision, we handled it by asking Clubs to donate to the Annual Fund, and upon receiving AFcontributions of $10,000, our District transferred $20,000 in DDF Funds to the District in Guatemalawhere the project was located. TRF has done its review and this project is closed out.

The Duluth Harbor Bolivia Road Construction Project has been submitted for approval by TRF. TheFargo Congo Leg Brace Project was submitted June 24 but was returned looking for more information,

and Heather from Fargo Rotary Club is working on that. This application will hopefully be resubmittedsoon.

Global Grant Applications applied for without DGS knowledge:DRFC Turner stated that sometimes we get a global grant application submitted without the clubnotifying the DGS. Detroit Lakes Breakfast Rotary has submitted a draft application for school supplies,classroom furnishings and repair of the floor in Ibadan Nigeria School (GG#1634841). The club has notnotified DGS and has not requested a mentor. DRFC Turner has requested that Dave Long and BlakeCrosby follow up with Mark Malingen of Detroit Lakes Breakfast. This club should have a mentor to helpwith this application.

Another global grant (GG1423321) was recently approved by TRF. This was a $75,000 agriculturalproject in Jamaica with a Rotary Club in Naples, FL as the International partner. Detroit Lakes Nooncontributed $3,000 but did not request any DDF from D5580. This appears to be a great partnership butthe club lost an opportunity for DDF. Back in 2011-2012, Detroit Lakes Noon donated $3,000 to aLiteracy Project (GG1225331), but again, no DDF was requested from us.

A complete copy of the D5580 2014-2015 DDF Report is attached to these Minutes and incorporatedherein by reference. The carryover to 2015-2016 is $153,509.56.

The second DDF report is for the Rotary year of 2015-16. A copy of that report is also attached to theseMinutes and incorporated herein by reference. The tagged expenditures are noted with a balance of$91,639 of DDF, pending approval of the tagged items. With regard to the tagged items:

Bismarck Ecuador School – Club has been asked to resubmit previous application as a global grant.Thunder Bay (Lakehead) Africa Orphanage - Unsure as to status.Fergus Falls Chad Potable Water – Keith indicated this project is moving forward.Williston Scholarship (Alicia Helion) – Scholar is currently in Ethiopia.

Keith Brokke also talked about Fargo-Moorhead AM furnishing 14 schools in Guatemala and this wouldbe a global grant as well. Club members are getting together this weekend to work on the application.

D5580 Financial Report:The committee reviewed D5580 Financial Report prepared by Elaine Hansen, District Treasurer. A copyof this report is attached to these Minutes and incorporated herein by reference. There is presently thesum of $13,184 in District Grant Funds, and $83,679.68 in World Community Service (WCS) funds. Thatamount will change as more clubs pay their District Dues. It was noted that we should provideinformation to the clubs about available funds and the types of projects that can be done with thosefunds.

Scholarship Sub-committee:PDG Tom Riley, Scholarship Co-Chair, reported that Global Scholar, Alecia Helion, is in Gondar, Ethiopia.The Gondar Rotary Club has its committee together and things are going well. Tom also reported thatwhile Scholarship Co-Chair, Jill Zachary, was in Italy, she yet a young woman who might be a possiblescholar for next year, and there is a woman from Grand Forks who may apply again. DRFC Turner saidthat the Global Scholarship for Alecia is going to take our District and the Williston Rotary Club places wehave never been, and he congratulated PDG Riley and Jill Zachary in helping us move ahead with this.

Vocational Training Team:DRFC Turner has no information about a Vocational Training Team at this time, but indicated that VTTChair, Rick Bricker, has had problems getting a team together. He is hoping that one or more clubs withlarger projects could identify a team.

Project Activity Report:Advisor, Dave Gottenborg, reported on open projects and their status.

2013-2014:14.1.04 Thunder Bay (Ft. William) Regent School Africa (DG)The club has complied by submitting an Interim Report and the final Report is due October 14, 2016.(Secretarial Note: Although the date of October 14, 2016 was the date stated during the Webinar forsubmission of the Final Report on this project, our records show that the grant funds were paid to theclub on October 14, 2013, requiring project completion by October 14, 2015.)

14.1.05 Fosston Inspiration Trail (DG)We should have received an Interim Report and have not. Dave has contacted the club for this.

14.4.21 Superior Sunrise Tanzania Water Project (WCS)This grant was for $5,000 in WCS funds. Dave has requested an Interim Report on 2 occasions and hasnot received it.

2014-2015:15.1.08 Valley City Imagination Library (DG)The club has submitted an accounting but not their Final Report. It is being completed and Keith Brokkewill contact the club to see what he can do to get this matter concluded. There seems to be someconfusion by the club in understanding what we need.

15.1.09 Fargo-Moorhead PM Andy and Elmer Literacy (DG)This project is complete and a Final Report was requested on April 10 and August 13. Keith will contactKriss Burns to help conclude this matter.

15.1.12 East Grand Forks Backpack Project (DG)This project is completed and a Final Report was requested on August 11. DGE Herb Schmidt will followup with this club.

15.1.13 Jamestown Soccer Field (DG)This project is not complete.

15.1.15 Grand Rapids Centennial Active Living (DG)DRFC Turner indicated the club was working on a Final Report but Dave has not seen it. DRFC Turnerwill follow up.

15.1.16 Devils Lake Arboretum (DG)This project is complete and a Final Report was requested on August 13. Dave will follow up again onAugust 23.

15.1.18 Thunder Bay (Port Arthur) St. James School (DG)An Interim Report was due in June. DRFC Turner will follow up on this.

2012-201313.1.05 – Ashland Santa Barbara Honduras School (WCS)The Final Report on this project was due several months ago. Dave contacted Kim Bro about this, andDiane subsequently sent a communication requesting the report. She received a reply from Mike Sherryof Ashland Rotary stating that Kim had been busy with taking his wife back and forth to Mayo. Dianewill again contact the club and make the request.

13.1.06 North Shore/Duluth Harbortown Lougou Haiti Water Project (WCS)Dave stated that we gave the clubs a one-year extension to October 14, 2016 to complete the project.We should still be getting an Interim Report every 6 months.

Final Reports:

15.1.01 Crookston Peace Pole Project (DG):It was reported that PDG Don Cavalier did a good job with the Final Report and provided copies of allchecks and receipts. A motion was made by DGE Schmidt and seconded by Kari Shea to approve theFinal Report for Project 15.1.01. Motion carried. (11 Yes / 0 No / 0 Abstain)

15.1.02 Long Prairie AED Defibrillator (DG)Dave mentored this one and said that Karen did a good job with the Final. Roly felt it might be prudentto get a letter regarding the locations of the equipment. A motion was made by Jim McDonald andseconded by DGE Schmidt to approve the Final Report for Project 15.1.02, conditional upon receipt of thespecified letter. Motion carried. (11 Yes / 0 No / 0 Abstain)

15.1.10 Baudette Ambulance Lift Cots (DG)Dave stated that the club has provided an accounting to satisfy the funding of this project. However,the Final Report arrived the day before this meeting and there was no time for the committee to reviewit. A motion was made by Jim McDonald and seconded by John Luce to defer action on this Final Reportuntil the November 2015 Grants Sub-committee Meeting. Motion carried. (11 Yes / 0 No / 0 Abstain)

New Grant Applications:

16.1.08 Fergus Falls Noon and Fergus Falls Sunrise Modern Manufacturing Learning Lab (DG):Keith Brokke was the mentor on this project which was to have been submitted by Fergus Falls Noonsince Fergus Falls Sunrise was not Qualified due to its failure to attend a GMS and subsequently submitan MOU. However, the application itself was also not correct in that some of the pages initiallysubmitted were from a 2014 grant application submitted by Fergus Falls Sunrise and that is how theapplication was posted. When Keith called this to the attention of PDG Bob Russell who had submittedthe application, he redid the new application with the correct pages, but it was not received by Keithuntil 20 minutes prior to the Grants Sub-committee Meeting so there was no time for the committee toreview it. The application was also missing the signature of the Club President, as well as a quote for thevertical mill which Keith had also requested. The DGS agreed that because this corrected applicationwas submitted too late for consideration and passage at this meeting, a motion was made by Kari Sheaand seconded by Jim McDonald to reject Grant Application 16.1.08, and that a new and complete

application be submitted by October 31, 2015, for consideration at the November 19, 2015 DGS WebinarMeeting. Motion carried. (11 Yes / 0 No / 0 Abstain) Upon submission, this application will be given anew Project Number.

16.1.09 Bismarck Far West Global Neighbors (DG):This is an application requesting $500 in District Grant Funds and DGE Herb Schmidt noted that he sawno problems with the application. Since there is only 1 provider of the publication involved, only 1quote is provided. A motion was made by Kari Shea and seconded by DG Loughery to approve GrantApplication 16.1.09. Motion carried. (10 Yes / 0 No / 1 Abstain)

16.1.10 Dickinson Ajara Library (DG):This is a District Grant for an International Project requesting $2,176 in District Grant funds. DRFCTurner mentioned that we have always had issues with hand-written applications and there are a fewsections in this application that are hand-written. He did not want this to stop the application forproceeding, but DGS Kari Shea from Dickinson Rotary asked if the club could submit a new page that wastypewritten. She also stated that Rethink Africa is an NGO that her club has had a good relationshipwith, is a 501 (c)(3) organization, and a representative attended and spoke at Dickinson Rotary about theproject. They need all kinds of books and the club had a book drive to collect books for the project. Karisaid that in addition to the typewritten page, she would also provide a letter of participation andendorsement by the Rethink Africa organization. DRFC Turner wanted some additional informationincluded in the letter. Following discussion, it was moved by Jim McDonald and seconded by DGESchmidt to approve Application 16.1.10. Motion carried. (10 Yes / 0 No / 1 Abstain) (Secretarial note:as of the preparation of these Minutes, the documents requested have been supplied by DGS Member,Kari Shea, inserted into the original Application and re-posted to the District Website.)

Action required from May 16 Spending Plan Meeting:

Cloud Storage:DRFC Turner will follow up with Dave Gottenborg and Irene Kozlowski on this matter.

D5580 The Rotary Foundation Memorandum of Understanding and Addendum:DRFC Turner will schedule a Webinar Meeting regarding any revisions needed for the Addendum. TheTRF Memorandum of Understanding cannot be changed.

2016-2017 Grand Management Seminars:The Grant Management Seminars for Herb Schmidt’s year should again be done “in person”. DRFCTurner and Keith Brokke (2016-2017 District Foundation Chair), should discuss these sessions.

Mentor Training Program:The matter of holding a Webinar for Mentors to walk through the application was discussed. ChairCrosby felt that Blake, Keith and Elaine should work together to see where any problems exist.

World Community Service (WCS) Criteria:Keith Brokke stated that he has revised the WCS Application and that it mirrors the former matchinggrant application with TRF. There had been previous discussion about moving the actual projectdescription to the beginning of the application. Keith will take care of that and get it to Diane forposting on the District Website.

District Grant Simplified Funding Formula:Kari Shea has a statement that she will send to Diane to be shared with the DGS.

Upcoming DGS Webinar Meeting:The next Webinar meeting of the Grants Sub-committee will be Thursday, November 19, 2015, at 7:00P.M. (CST).

Before closing, Chair Crosby said that we should notify the clubs of any grant funds that are available,including World Community Service funds. Good, complete and timely applications will be reviewed,and the next deadline for submission is October 31, 2015.

Meeting Adjourned.

Minutes prepared by:Diane CollinsExecutive SecretaryRotary District 5580

Attachments:AgendaAttendance and Voting Record2014-2015 DDF Report2015-2016 DDF ReportD5580 Grant Financial Report 2015-2016Project Activity Report_AUG2015

AGENDA

D-5580 Grants Subcommittee Webinar Meeting

Aug. 20, 2015 – 7:00 P.M. (CDT)

7:00 PM Call to Order Roll Call 2015-16 Roster

7:05 PM Additions and Deletions7:10 PM Approval of Minutes: May 16, 2015 Planning Meeting7:12 PM DRFC Report7:15 PM Financial Reports

DDF SHARE (including Polio): Roland Turner D-5580 Grant Funds: Elaine Hansen

7:25 PM Scholarship Subcommittee: Tom Riley7:30 PM Vocational Training Team Subcommittee: Rick Bricker7:40 PM PAR (Project Activity Reports): David Gottenborg7:45 PM Interim and Final Reports Posted on Webpage 2015 Aug. Meeting

DG 14.1.04: Thunder Bay (Fort William) Regent School Interim DG 15.1.03: Jamestown Soccer Field Interim DG 15.1.01: Crookston Peace Pole Final DG 15.1.02: Long Prairie AED (defibrillators) Final DG 15.1.10: Baudette EMS Ambulance Lift Cots Final

8:05 PM: New Applications Posted on Webpage 2015 Aug. Meeting DG 16.1.08: Fergus Falls Noon Modern Manufacturing Learning Lab DG 16.1.09: Bismarck Far West Global Neighbors DG 16.1.10 Dickinson Ajara Library

8:20 PM: Action Required from May 16 Planning Meeting Cloud Storage: David Gottenborg D-5580/TRF MOU: Roland Turner 2016 (2016-17 Rotary Year) Grant Management Seminars Roland Turner, Keith Brokke Mentor Training Program: Webinar to work through applications. Develop FAQ. WCS Update Criteria: Diane Collins District Grant Applications: Update and revise - move project description to 1st question District Grant Criteria: Simplify funding formula, Elaine Hansen, Kari Shea, Mike Cochran Website: Update 2015-16 page Diane Collins, R. Turner (Foundation ppt. DDF reports)

8:35 PM: DGS Webinar: Nov. 19, 2015 7:00 – 8:30 PM WCS Application Deadline: October 31, 2015.

8:40 PM Adjourn

ROLL CALL and VOTING by DGS MembersDate: August 20, 2015

Roll Call:

Voting Members Present Absent Non-Voting Members Present AbsentBlake Crosby, Chair XJim McDonald XWard Nelson XKari Shea XJohn Luce XDave Long XTim LeClair XDRFC Roly Turner XDG Craig Loughery XDGE Herb Schmidt XDGN Debra Warner X

FINAL REPORTS

15.1.01 Crookston Peace Pole (DG) FINAL Report – Vote to approve.

Member Yes No AbstainCrosby XMcDonald XNelson XShea XLuce XLong XLeClair XTurner XLoughery XSchmidt XWarner XTOTAL 11 0 0

Keith Brokke-Steward XMike Cochran-Steward

X

PDG Tom Riley -Scholarship

X

Jill Zachary -Scholarship

X

Rick Bricker-VTT XElaine Hansen-Treas XDave Gottenborg, Advisor XDiane Collins, Sec. X

15.1.02 Long Prairie AED (defibrillators) (DG) FINAL Report – Vote to approve.CONTINGENCY: Receipt of letter stating locations of equipment.Member Yes No AbstainCrosby XMcDonald XNelson XShea XLuce XLong XLeClair XTurner XLoughery XSchmidt XWarner XTOTAL 11 0 0

15.1.10 Baudette EMS Ambulance Lift Cots FINAL Report – Vote to approve.DEFERRED UNTIL NOVEMBER 2015 MEETING DUE TO LATENESS OF SUBMISSION.Member Yes No AbstainCrosbyMcDonaldNelsonSheaLuceLongLeClairTurnerLougherySchmidtWarnerTOTAL

NEW GRANT APPLICATIONS

16.1.08 Fergus Falls Noon Modern Manufacturing Learning Lab (DG) – Vote to Reject.APPLICATION DENIED. NEW COMPLETE APPLICATION TO BE SUBMITTED BY 10/31/15.Member Yes No AbstainCrosby XMcDonald XNelson XShea XLuce XLong XLeClair XTurner X

Loughery XSchmidt XWarner XTOTAL 11 0 0

16.1.09 Bismarck Far West Global Neighbors (DG) – Vote to approve.


16.1.10 Dickinson Ajara Library (DG) – Vote to approve.CONTINGENCY: Receipt of typed signature pages and revised letter from Rethink Africa.


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D-5580 Grants Subcommittee Webinar August 20, 2015

Report on District Designated Fund 2015-16 Rotary Year to date

DRFC Chair R. Turner

Income:

Annual Fund Share; 50% of 2012-13 contributions $130,935.87

Endowment Fund Share; 50% of invested earnings 0.00

Unspent Carry Forward from 2014-15* 153,509.56

Total Available 2013-14: $284,445.43

Expenditures approved or Tagged* TRF:

DG1623662 (2015-16 District Block Grant approved at TRF May 28, 2015) $65,919.00

Polio from DDF (20% option approved by DRFC and Ex. Fin August 15, 2015) 26,187.00

GG1528256* (15.4.27 Duluth Harbortown+ Bolivia Road Const. DGS approved 05-16-15) 14,300.00

Uncommitted DDF Balance Aug. 20, 2015 (estimated) $178,039.43

Other Considerations Earmarked/Draft Applications Pending Approval.

GG1528662 Draft (15.4.28 Fargo+ Congo Leg Brace DGS approved 05-16-15) $18,400.00

GG1634841 or 844? Draft ( Detroit Lakes Breakfast Nigeria School furnishings) 10,000.00?

Pending Global Grant (Nipigon India Watershed DGS approved 02-02-15) 3,000.00

Budget for Scholarship/ VTT 15,000.00?

Potential Global Grant ( Bismarck Ecuador School Project) 10,000.00?

Potential Global Grant (Thunder Bay-Lakehead Africa orphanage) 10,000.00?

Potential Global Grant (Fergus Falls Chad Potable Water) 10,000.00?

Potential Global Grant (Williston Ethiopia Maternal Health with Scholar Alicia Helion) 10,000.00?

Balance pending approving above $91,639.43

NOTES:

Tagged Expenditures: Grant applications being considered are “Tagged” in the amount

of DDF until Approved. If Denied then DDF is returned to our account at TRF

Earmarked Expenditures: TRF requires district approval of DDF immediately upon

receiving a Draft Grant Application but does not account for it as Tagged until the final

application review process. To provide a more realistic view of available DDF I include

the draft application request amounts.

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District Designated Funds (DDF)

D-5580; 2014-15 Year EndReport

Income:

Annual Fund Share; 50% of 2011-12 contributions $114,971.80

Endowment Fund Share; 50% of invested earnings 903.39

Unspent Carry Forward from 2012-13 173,988.37

Total Available 2013-14: $289.863.56

Expenditures approved at D-5580 and TRF:

DG1514657 [see 2014-15 District Block Grant Report for detail] $57,910.00

Polio from DDF [20% option approved by DRFC and Ex. Fin. Aug. 2015] 22,994.00

GG1413321 [14.2.19 Water Filters-Haiti: Ely + Duluth Harbortown, Brainerd, Duluth 25, Grand Rapids Centennial, Central Lakes-Pequot Lakes,

Ashland, Minot, Detroit Lakes Breakfast, Jamestown, Pelican Rapids,

Bemidji, Dickinson and host D-7020 TRF approved Oct. 10, 2014. Paid to RC ELY] 24,250.00

GG1421892 [15.1.21 Maternal and Child Healthcare Timor-Leste: Brainerd+ Oak Bay-Victoria Canada, Hall Australia. TRF approved Sept. 29, 2014.

Paid to RC Oak Bay-Victoria D-5020.] 6,200.00

GG1526144 [15.1.22 D-5580: and multi District Collaboration. TRF Approved Jan. 21, 2015.

Paid to RC Colombo Fort D-3220.] 5,000.00

GG1531315 [15.4.26] Global Scholarship Alicia Helion: Williston sponsored D-5580 funded,

for study in Gondor Ethiopia 2015-17 TRF Approved May 18,2015.] 20,000.00

Total 2014-15 District Designated Fund Expenditures $136,354.00

Rolled Forward as per TRF Available DDF Report July 30, 2015 $153,509.56

Tagged, Draft Applications for TRF consideration in 2015-16.

GG1528256 [15.4.27 Road Construction-Bolivia: Duluth Harbortown+ Duluth 25, Duluth Skyline, Superior 40, Fargo, Fargo West, Fargo Moorhead AM, Moorhead and

Cochabamba-Concordia D-4690 Bolivia Host. Tagged at TRF] $14,300.00

GG1528662 Draft [15.4.27 Leg Brace project Democratic Republic of Congo: Fargo+ Fargo West, Fargo Moorhead AM, Fargo Moorhead PM, Moorhead,

Duluth Skyline, Duluth 25, Central Lakes-Pequot Lakes, Wahpeton,

Dickinson, Minot and Host Kinshasa-Binza D-9150 18,400.00

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NOTES:

Polio from DDF is in addition to Club and Rotarian contributions; see Polio Year End, Aug. Crosscurrents. Tagged Expenditures: Grant Applications, submitted and being considered at TRF are “Tagged” in the

amount of DDF, with funds deducted upon approval.

Draft Applications: Being completed online and submitted upon completion.

Rolled Forward: Unspent and returned funds will roll forward to the 2015-16 Rotary year and be

available for Global Grants including Scholarship, Vocational Training Team, and PolioPlus. It cannot be

applied to District Grant Applications. The Foundation Committee strives to maintain a $120,000 to

$150,000 carry forward.

Respectfully submitted; July 31, 2015

Tim Kaminski (June-January), Jim Ozbun (February-June): District Governor 2014-15

Roly Turner: District Rotary Foundation Committee Chair

David Gottenborg: District Grants Subcommittee Chair

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Unspent DDF Carryover: Any unspent DDF will roll forward to the next Rotary year and

be available for Global Grants including Scholarship, Vocational Training Team, and

PolioPlus. It cannot be applied to District Grant Applications.

Maintain practical Carry Forward: Available DDF fluctuates annually. We continue to

maximize the available District Grant funds (50% of available DDF) and we are seeing a

gradual increase in Global Grant requests. From Nov. 16, 2012 meeting Foundation

Committee strives to maintain a $120,000 to $150,000 carry forward.

********************

2014-15 District Block Grant

Report to D-5580 Clubs and Rotarians

D-5580 2014-15 District Block Grant DG1514657 was made available solely from our District

Designated Fund (DDF) at TRF, from which up to 25% ($57,910.00) of total Club and Rotarian

2011-12 Annual Fund contributions was available for District Grants to help fund club

international and local community service projects. Total club requests far outweighed the

amount available. Following the application review process District Grants, to match club funds

together financing 14 Local Community Service projects involving 17 District 5550 clubs, were

awarded as follows:

Grant Amount Unspent

15.1.01: Crookston – Peace Park…………………………………………...$5,000.00

15.1.02: Long Prairie – Automated External Defibrillator (AED) Project…...5,000.00

15.1.03: Duluth Harbortown – Life House Project...........................................3,169.00 360.00

15.1.04: Bismarck – New Generations Park.................................................... 5,000.00

15.1.05: Park Rapids – Community Fitness Park............................................. 5,000.00

15.1.07: Watford City – Park Playground........................................................5,000.00

15.1.08: Valley City – Dolly Parton Imagination Library...............................1,828.00

15.1.09: Fargo Moorhead AM: - Andy Elmer Literacy Program.....................1,299.00

15.1.10: Baudette, Fosston, International Falls – EMS Ambulance Lift.......... 7,500.00

15.1.12: East Grand Forks – Back Pack Program…………………………… 3,000.00

15.1.13: Jamestown – Soccer Field…………………………………………...3,250.00

15.1.15: Grand Rapids Centennial, Grand Rapids – Elder Care Center.........10,000.00

15.1.16: Devils Lake – Arboretum........................................................................750.00 472.00

15.1.18: Thunder Bay (Port Arthur) – St James Partnership.............................2000.00

Contingency** (up to 20% of available funds)……………………………………0.00

Administration Expense** (up to 3% of available funds)……………………....114.00 114.00

Totals $57,910.00 $946.00*

*Unspent Funds have been applied to help offset 2015 D-5580 Grant Management Expenses.

**D-5580 includes allowable administrative and contingency funds, only if a surplus is available

once club applications have been approved.

The 2014-15 District Grant process has been completed, with available funds fully expended.

Clubs remain responsible for interim and final reports and document retention. To learn more on

District Grants please visit the Grants Subcommittee pages on the District website, or contact us.

Respectfully submitted; July 31, 2015

Tim Kaminski (July-January) Jim Ozbun (February-June): District Governor 2014-15

Roly Turner: District Rotary Foundation Committee Chair

David Gottenborg: District Grants Subcommittee Chair

ROTARY DISTRICT 5580GRANT SUMMARY FOR 2015/2016

GRANT # CK #STATUS/CHANGE PAID

DISTRICTGRANT WCS TRF/GG DDF

BALANCE FORWARD - July 1, 2015 $65,919.00 $38,679.682015-2016 Estimate $45,000.00

16.1.01 Thief River Falls Baseball Field 1519 7/25/2015 -$4,000.0016.1.02 Wadena Tranquility Garden -$4,000.0016.1.03 Fargo McKinley FLL -$3,609.0016.1.04 Duluth 25/Harbortown Cubby Benches 1520 8/12/2015 -$6,250.0016.1.05 Bemidji/Bemidji Sunrise -$5,500.0016.1.06 Thunder Bay -$2,000.0016.1.07 FM Clubs Agassiz Playground -$10,000.00

Shelter Box USA 1516 7/25/2015 -$11,000.00Shelter Box Canada 1517 7/25/2015 -$2,000.00Administrative -$1,978.00Total available $15,582.00 $83,679.68

DISTRICT 5580 ROTARY DISTRICT GRANT SUB-COMMITTEEPROJECT ACTIVITY REPORT – ROTARY YEAR 2015-2016 Craig Loughery, District Governor

Application Club(s) Amount Committee Amount Status Interim FinalNumber and Name Requested Action and Paid Report ReportClub Contact(s) GMS Assigned Mentor Due Date Due DateDate

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16.1. 01 Thief River Falls BaseballField (DG)Richard [email protected] [email protected]

Thief River Falls $4,000 Approved 4/16/15$4,000

Mentor:Herb Schmidt

7-25-15$4,000.00#1519

16.1.02 Wadena TranquilityGarden (DG)Joel [email protected] [email protected]

Wadena $4,000 Approved 4/16/15$4,000

Mentor:Dave Gottenborg

16.1.03 Fargo McKinley FirstLego League (DG)David [email protected] [email protected]

Fargo $3,608.91 Approved 4/16/15$3,608.91


16.1.04 Duluth 25/DuluthHarbortown Cubby BenchesMark [email protected] [email protected]

Duluth 25Duluth H-Town

$6,250 Resubmitted from4/16/15Approved 05/16/15

$6,250

Mentor:Mike Cochran

8-12-15$6,250.00#1520



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16.1.05 Bemidji/Bemidji SunriseInclusive Playground (DG)

Tanya [email protected] [email protected]

BemidjiBemidji Sunrise

$5,500 Resubmitted from4/16/15Approved 5/16/15$5,500


16.1.06 Thunder Bay (PA) St.James School Partnership (DG)

Krysta [email protected]

Bill [email protected]

Thunder Bay(PA)

$2,000 Approved 4/16/15$2,000

Mentor:Roly Turner

16.1.07 Fargo-Moorhead AreaClubs Agassiz Playground (DG)

Tom [email protected]

Larry [email protected]

FargoMoorheadFargo WestFM-AMFM-PM

$10,000 Approved 5/16/15$10,000

Mentor:Keith Brokke



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16.1.08 Fergus Falls SunriseModern Manufacturing LearningLab (DG)

Kim [email protected]

Rud [email protected]

Fergus FallsSunriseFergus FallsNoon

$10,000 DENIED 08/20/15

Mentor:Keith Brokke

16.1.09 Bismarck Far WestGlobal Neighbors-EnglishLanguage Learning Program (DG)

Steven M. [email protected]

Murray [email protected]

Bismarck FarWest

$500 Approved 08/20/15

Mentor:Blake Crosby

16.1.10 Dickinson Ajara LibraryProject (DG)

Rita [email protected]

Ken [email protected]

Dickinson $2,176 Approved 08/20/15Club has submittedtyped signaturepages and revisedLetter ofparticipation

Mentor:Kari Shea



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SHELTER BOX USA DISTRICT GRANT7-25-15$11,000#1516

SHELTER BOX CANADA DISTRICT GRANT7-25-15$2,000#1517

MINUTES DISTRICT 5580 GRANTS SUB-COMMITTEE WEBINAR...

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Transcript of MINUTES DISTRICT 5580 GRANTS SUB-COMMITTEE WEBINAR...