Minutes€¦ · Minutes 25 July 2016 4 4. Petitions Derelict Building at 5 Marlin Bay, Patterson...

Minutes Ordinary Meeting of Council Monday, 25th July 2016

City of Kingston Ordinary Meeting of Council

Minutes 25 July 2016

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Table of Contents

1. Apologies ......................................................................................................... 3

2. Confirmation of Minutes of Previous Meetings ................................................ 3

3. Foreshadowed Declaration by Councillors, Officers or Contractors of any Conflict of Interest ................................................................................. 3

[Note that any Conflicts of Interest need to be formally declared at the start of the meeting and immediately prior to the item being considered � type and nature of interest is required to be disclosed � if disclosed in writing to the CEO prior to the meeting only the type of interest needs to be disclosed prior to the item being considered.]

4. Petitions ........................................................................................................... 4

5. Presentation of Awards .................................................................................... 4

6. Reports from Delegates Appointed by Council to Various Organisations ................................................................................................... 4

7. Question Time .................................................................................................. 4

8. Planning and Development Reports ................................................................. 5

9. Community Sustainability Reports .................................................................. 14

10. City Assets and Environment Reports ............................................................ 16

11. Corporate Services Reports ........................................................................... 21

12. Notices of Motion ........................................................................................... 23

13. Urgent Business ............................................................................................. 26

14. Confidential Items .......................................................................................... 26



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The meeting commenced at 7.00pm in the Council Chamber, 1230 Nepean Highway, Cheltenham.

Present: Cr Tamsin Bearsley (Mayor) Cr Tamara Barth

Cr Ron Brownlees OAM Cr David Eden

Cr Geoff Gledhill Cr Paul Peulich Cr Steve Staikos Cr Rosemary West OAM

In Attendance: Mauro Bolin, Acting Chief Executive Officer

Paul Franklin, General Manager Corporate Services Daniel Freer, General Manager City Assets and Environment Jonathan Guttmann, General Manager Planning and Development Rob Crispin, Acting General Manager Community Sustainability Tracey Cheeseman, Media Advisor Phil De Losa, Manager Governance Stephanie O�Gorman, Governance Officer Gabrielle Pattenden, Governance Administration Officer

1. Apologies

An apology from Cr Ronke was submitted to the meeting.

Moved: Cr Staikos Seconded: Cr Gledhill

That the apology from Cr Ronke be received. CARRIED

2. Confirmation of Minutes of Previous Meetings

Moved: Cr Gledhill Seconded: Cr Brownlees

That the Minutes of the Ordinary Meeting of Council held on 27 June 2016 be confirmed.

CARRIED

3. Foreshadowed Declaration by Councillors, Officers or Contractors of any Conflict of Interest

Cr Eden declared an indirect interest by close association in relation to Item 10.10 Proposed Licence for Mordialloc Boating and Angling Club.



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4. Petitions

Derelict Building at 5 Marlin Bay, Patterson Lakes Moved: Cr Eden Seconded: Cr Gledhill

That the petition be referred to the CEO for response.

CARRIED

5. Presentation of Awards

Lorna Stevenson - Manager Longbeach PLACE Inc.

The Mayor presented Lorna Stevenson with a Certificate of Achievement in recognition of her contribution to the community in her role as Manager of Longbeach PLACE.

6. Reports from Delegates Appointed by Council to Various Organisations

There were no delegate�s reports.

7. Question Time

Question Time was held at 8.00pm. Refer to page 11 of the Minutes. Moved: Cr Gledhill Seconded: Cr Brownlees

That the following items be block resolved and that the recommendations in each item be adopted:

8.1 Town Planning Application Decisions - June 2016 8.2 Draft Domestic Animal Management Plan 2016-21 8.4 Response to Notice of Motion No. 47/2015 - Significant Tree Controls

for Golf Courses 8.5 Prosperous Kingston - A Framework for Economic Sustainability 9.2 Establishment of Various Building Consultants Panels 9.3 Age-Friendly Victorian Declaration 9.4 Response to Notice of Motion No. 22/2016 - Restoration and Repair of

Soppett Pavilion, Brindisi Street 10.1 2016-17 Arts Grants Program - Funding Recommendations for Grant

Allocations 10.3 Consultation Report on Draft Guidelines for Advertising and

Promotional Signs on Council Sporting Reserves 10.7 Moorabbin Local Area Traffic Management Study - Community

Consultation 10.8 Response to Notice of Motion 14/2016 - Warren Road Mordialloc

Pedestrian Crossing 11.1 Assembly of Councillors Record Report 11.2 Quick Response Grants 11.3 Tenders for Contract CON 16/43 Provision of Marquee and Staging

Equipment Hire for Major Festivals 11.4 Investment Policy Report - June 2016 11.5 Proposed changes to Community Local Law

CARRIED



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8. Planning and Development Reports

8.1 Town Planning Application Decisions - June 2016

RECOMMENDATION

That the report be noted.

Note: Refer to page 4 of the Minutes where this item was block resolved

8.2 Draft Domestic Animal Management Plan 2016-21

RECOMMENDATION

That Council: 1. Adopt the Domestic Animal Management Plan 2016-2021; and 2. Submit the Domestic Animal Management Plan to the Secretary of the State

Government Department of Economic Development, Jobs, Transport and Resources.


8.3 Lot 1 Victory Road, Clarinda

This report was withdrawn.

8.4 Response to Notice of Motion No. 47/2015 - Significant Tree Controls for Golf Courses

RECOMMENDATION

That Council:

1. Receive the report as officer�s response to Notice of Motion No. 47/2015.

2. Note the operational and strategic planning work currently being undertaken by officers to address issues in relation to the protection of significant trees.

3. Recognise that officers have prioritised the allocation of resources on undertaking a thorough landscape character assessment of the Peninsula Kingswood Golf Course site, mindful that an application for the site�s rezoning

and redevelopment has been submitted to Council. 4. Write to all golf courses in Kingston reminding them of the provisions that exist

within the Kingston Planning Scheme and Community Local Law relating to approvals required for vegetation removal and the objectives of Kingston�s Golf

Course Policy regarding the landscape value of Golf Courses. Note: Refer to page 4 of the Minutes where this item was block resolved



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8.5 Prosperous Kingston - A Framework for Economic Sustainability

RECOMMENDATION

That Council:

1. Adopt �Prosperous Kingston � A Framework for Economic Sustainability� as Kingston�s strategic economic development document.


8.6 Chinese Sister City Relationship Investigation

Moved: Cr Peulich Seconded: Cr Gledhill

That Council:

1. Become a corporate member of the Australia China Business Council as a means of formulating greater opportunities for Kingston businesses into China.

CARRIED

2. Enters into a Sister City relationship with Quanzhou City, China to promote

economic development, international trade, the sharing of arts and culture, multiculturalism and tourism.

LOST

A Division was Called:

DIVISION:

FOR: Crs Peulich and Gledhill (2)

AGAINST: Crs Staikos, West, Bearsley and Barth (4)

ABSTAINED: Crs Brownlees and Eden (2)

LOST 3. Write to Quanzhou City requesting;

a) Feedback on the revised draft Memorandum of Understanding; b) Advice on the level of engagement they believe is required to support a

successful Sister City relationship in relation to direct contact with Kingston and the likely levels of support for visitations and engagement with the Kingston business community.

CARRIED 4. A report be presented back to Council once further advice is received in relation to

Item 3 above. CARRIED

5. Write to Quanzhou City inviting them to formalise the MOU as soon as practicable.

LOST



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Procedural Motion

Moved: Cr Peulich Seconded: Cr Brownlees

That an extension of time be granted to speak on the matter.

CARRIED

Note: It was requested by Cr Brownlees and agreed to by the Chairperson that each part of the Motion be voted on separately.

8.7 Green Wedge Land 770-928 Springvale Road, (Western Side) Braeside


That Council:

1. Write to the Minister for Planning to seek his advice on the proposed use of the SUZ as a means of implementing the recommendations of the Green Wedge Plan (2012) in relation to the subject land.

2. That a further officer report be brought back to Council once a response is received from the Minister for Planning.

Procedural Motion

Moved: Cr West Seconded: Cr Staikos

That an extension of time be granted to speak on the matter.

CARRIED on the Casting Vote of the Chairperson

The Substantive Motion was put and LOST


DIVISION:

FOR: Crs Brownlees, Bearsley and Gledhill (3)

AGAINST: Crs West and Eden (2)

ABSTAINED: Crs Peulich, Staikos and Barth (3)

LOST



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8.8 Level Crossing Removal Authority - Urban Design Advisory & Community Open Space Expert Panels


That Council:

1. Authorise officers to participate as members of the Level Crossing Removal Authority Urban Design Advisory Panel and Community Open Space Expert Panel on the condition that officers can brief Councillors on all information that they are provided.

2. Advise through its participation in the Urban Design Advisory Panel and Community Open Space Expert Panel of the Council resolution at the Ordinary Council Meeting on 23 May, 2016 that Council is unable to support an elevated rail line as an option to be considered in the removal of level crossings along the Frankston line, where it is within the City of Kingston municipal boundaries.

3. Instruct officers to request that regular briefings from the Level Crossing Removal Authority continue to be provided to Councillors as the preparation of implementing grade separation work projects in Kingston.

Amendment


That Council:


CARRIED


DIVISION:

FOR: Crs Brownlees, Staikos, West, Bearsley, Gledhill, Eden and Barth (7)

AGAINST: Cr Peulich (1)

CARRIED

2. Advise through its participation in the Urban Design Advisory Panel and

Community Open Space Expert Panel of the Council resolution at the Ordinary Council Meeting on 23 May, 2016 that Council is unable to support an elevated rail line as an option to be considered in the removal of level crossings along the Frankston line, where it is within the City of Kingston municipal boundaries and that Council is concerned to preserve the heritage-listed railway stations at Cheltenham and Mentone, and the trees that line the railway line.

CARRIED

3. Instruct officers to request that regular briefings from the Level Crossing Removal Authority continue to be provided to Councillors as the preparation of implementing grade separation work progresses in Kingston.

CARRIED



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4. Instruct officers to request that a tunnel be considered as one of the options to be presented to the community for consultation, in line with the above concerns, (as discussed at a meeting of the Friends of Mentone Station & Gardens);

CARRIED 5. Note that the work of these panels is designed to prepare two or more options for

community consultation, including consideration of the pros and cons.

LOST


DIVISION:

FOR: Crs Staikos and West (2)

AGAINST: Crs Brownlees, Peulich, Bearsley and Gledhill (4)

ABSTAINED: Crs Eden and Barth (2)

LOST

Note: It was requested by Cr Brownlees and agreed to by the Chairperson that each part of the Motion be voted on separately.

The Amendment became the Motion Amendment


That Council:


2. Advise through its participation in the Urban Design Advisory Panel and Community Open Space Expert Panel of the Council resolution at the Ordinary Council Meeting on 23 May, 2016 that Council is unable to support an elevated rail line as an option to be considered in the removal of level crossings along the Frankston line, where it is within the City of Kingston municipal boundaries and that Council is concerned to preserve the heritage-listed railway stations at Cheltenham and Mentone, and the trees that line the railway line.

3. Instruct officers to request that regular briefings from the Level Crossing Removal

Authority continue to be provided to Councillors as the preparation of implementing grade separation work progresses in Kingston.

4. Instruct officers to request that a tunnel be considered as one of the options to be presented to the community for consultation, in line with the above concerns, (as discussed at a meeting of the Friends of Mentone Station & Gardens); the work of these panels should be designed to prepare two or more options for community consultation, including consideration of the pros and cons.

The Amendment was put and LOST



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DIVISION:

FOR: Crs Peulich, Staikos, West and Barth (4)

AGAINST: Crs Brownlees, Bearsley and Gledhill (3)

ABSTAINED: Crs Eden (1)

LOST on the Casting Vote of the Chairperson

The Substantive Motion was put and CARRIED


DIVISION:

FOR: Crs Brownlees, Staikos, West, Bearsley, Gledhill, Eden and Barth (7)

AGAINST: Cr Peulich (1)

CARRIED

The Resolution reads as follows:

That Council:


2. Advise through its participation in the Urban Design Advisory Panel and Community Open Space Expert Panel of the Council resolution at the Ordinary Council Meeting on 23 May, 2016 that Council is unable to support an elevated rail line as an option to be considered in the removal of level crossings along the Frankston line, where it is within the City of Kingston municipal boundaries and that Council is concerned to preserve the heritage-listed railway stations at Cheltenham and Mentone, and the trees that line the railway line.

3. Instruct officers to request that regular briefings from the Level Crossing Removal Authority continue to be provided to Councillors as the preparation of implementing grade separation work progresses in Kingston.

4. Instruct officers to request that a tunnel be considered as one of the options to be presented to the community for consultation, in line with the above concerns, (as discussed at a meeting of the Friends of Mentone Station & Gardens).



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8.9 Response to Notice of Motion No. 24/2016 - Cr. Gledhill - Tree Protection Policy


Cr Eden left the meeting at 8:37 pm.

That Council:

1. Refer the changes to the Community Local Law to include assessment criteria for Local Law Applications to remove trees on private land to the Statutory Consultation process as outlined in 11.5 of this agenda;

2. Pending review of the Community Local Law instruct Officers to prepare information sheets to assist in providing guidance on the application of the Community Local Law as it relates to decisions regarding applications to remove trees on private land;

3. Continue with the processes and approach outlined in the City of Kingston Tree Management Policy adopted by Council 23 May 2011 with regard to the management of trees within reserves, streets and council managed sites whilst undertaking a review of the policy.

Amendment


That the motion be adopted subject to the removal of the words �whilst undertaking a

review of the policy� from point 3. Cr Eden returned to the meeting at 8:46 pm.

The Amendment was LOST on the Casting Vote of the Chairperson


Question Time Question Time was held at 8.55pm. Cr Eden left the meeting at 8:55 pm. Question 1. Antony Falkingham of Mentone asked the following question: �Has the Council received any further updates from the State Government or the LXRA about the removal of the level crossings within the City of Kingston? Local residents are still very concerned that a type of �sky rail� will be forced onto the local residents

without any consultation, as happened on the Dandenong line. Council has not received any further updates on proposed treatments for identified crossings on the Frankston line. According to the LXRA website concepts for each site are due.� The Acting Chief Executive Officer provided the following response: �Council has not received any further update on proposed treatments for identified

crossings to be removed on the Frankston Line in Kingston at this point. The LXRA



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website points to the release of concepts for each site in mid-2016 and Council is eagerly awaiting seeing these changes.� Question 2. Antony Falkingham of Mentone asked the following question �The new roundabout being installed on the intersection of Venice Street and Mentone Parade Mentone is dangerous and totally unsuitable for this intersection that is on major bus routes and has considerable school traffic in the mornings and afternoons. What level of government is responsible for its construction? The Acting Chief Executive Officer provided the following response: �Council is the responsible authority for the construction using approved standards. VicRoads has supported and funded the works.� Question 3. Simon Johnson of Parkdale asked the following question Has Council visited areas on the Dandenong train line (affected by Skyrail) to see the destruction of the environment, particularly the hundreds of trees and the 24/7 chainsaws, bulldozers and construction noise affecting residents? The Acting CEO provided the following response: I am not aware of the extent of visits so will provide a written response following further consultation. Question 4. Simon Johnson of Parkdale asked the following question �The Age published an article today titled �High rise plans for suburban stations to help

fund level crossing removals�. It refers to the process of �value capture� building multi-storey developments along the rail corridor, to help pay for transport upgrades. The article refers to a 13 storey high development to be built on North Road above Ormond station. What actions can/will Council take to ensure that this doesn�t happen for

stations that have yet to have level crossings removed? E.g.: Cheltenham and Mentone Station.� The Acting CEO provided the following response: �Given the article has only appeared today, a written response will be provided following internal consultation. A range of structure plans have been adopted in Cheltenham and Mentone and proposals would be completed in that context.� Question 5 Simon Johnson of Parkdale asked the following question �In light of the fact that a decision has been made by the Victorian Government to proceed with a Skyrail/Elevated rail on the Dandenong line and the destruction of heritage stations at Murrumbeena and Carnegie, is Council aware of what the LXRA



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and Victorian Government are going to do to the heritage stations at Cheltenham and Mentone?� The Acting CEO provided the following response: �Council is not aware of any proposals relating to the stations at Cheltenham and Mentone.� Cr Eden returned to the meeting at 8:57 pm.

8.10 Business and Economic Development Advisory Committee Advocacy Request

Moved: Cr West Seconded: Cr Brownlees

That Council:

1. Write to the Premier of Victoria in support of the bid by Bombardier to manufacture rail and tram rolling stock in south east Melbourne.

Procedural Motion

Moved: Cr Gledhill Seconded: Cr West

That this matter be deferred for discussion at a Councillor Information Session and then to proceed to the August Ordinary Meeting of Council.

CARRIED

8.11 Notice of Motion No. 20/2016 - Dingley Village Precinct Structure Plan

Moved: Cr Peulich Seconded: Cr Barth

That Council: 1. Undertake further Strategic Planning Work for Dingley Village likely to be in the

form of an Urban Design Framework. 2. Approve the following unbudgeted operational spend required to prepare an

Urban Design Framework Plan for Dingley Village: a. A part time Strategic Planning Officer to act as Project Manager for a

period of 12 months at a cost of $45,000. b. A project budget of $85,000 for all other consultant and operational costs.

3. That the funding of $130,000 be referred to the Mid-Year Budget review. Cr Gledhill left the meeting at 9:08 pm.

CARRIED



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9. Community Sustainability Reports

9.1 Community Grants Program 2016-2017 - Funding Recommendations for Partnership Grants, Annual Grants and Access and Equity Grants Allocations

Moved: Cr Staikos Seconded: Cr Gledhill

Cr Gledhill returned to the meeting at 9:12 pm. That Council:

1. Approve the Partnership Grants, Annual Grants and Access and Equity Grants�

funding allocations as recommended in Appendices 1 and 2.

2. Approve the transfer of identified Annual Grants recipients to Partnership Agreements as recommended in Appendix 5.

3. Approve the use of unallocated Annual Grants funds in the Community Grants program as a contingency expenditure for community groups requesting funding during the 2016-2017 financial year in accordance with the Community Grants policy criteria and subject to Council approval.

4. Provide Mordialloc Sailing Club with a grant of $9,699.00 for replacement of the outboard motor and to undertake repairs to the inflatable rescue boat.

CARRIED

9.2 Establishment of Various Building Consultants Panels

RECOMMENDATION

That Council:

1. Approve the appointment of the recommended Building Consultant practices for each Panel, as set out within paragraph 3.3.2 of this report, for an initial period of three years commencing on 1 August 2016;

2. Delegate authority to the Chief Executive to extend the operation of each of the Contracts under consideration beyond the Initial Contract Term for a further two (2) periods of two (2) years, i.e. up to a maximum Contract Term of seven (7) years from the contract commencement date, subject to satisfactory ongoing performance of the various consultant panels; and

3. Note the confidential tender evaluation matrices for each of the contracts under consideration, which are attached to this report for Council�s information

(Appendix 1). Note: Refer to page 4 of the Minutes where this item was block resolved



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9.3 Age-Friendly Victorian Declaration

RECOMMENDATION:

That Council approves the signing of the Age-Friendly Victorian Declaration.


9.4 Response to Notice of Motion No. 22/2016 - Restoration and Repair of Soppett Pavilion, Brindisi Street

RECOMMENDATION That Council: 1. Note the report, presented in response to Notice of Motion 22/2016; 2. Should it wish to support the proposed Stage 1 and heritage rectification works

at the Soppett Pavilion, authorise officers to appoint a project architect from within Council�s standing approved panel of architects in order to review the

Club�s existing proposals, undertake any amendments required to reduce some

of the risk identified in this report and to prepare & submit a planning permit application following consultation and agreement with other reserve stakeholders;

3. Note that to achieve the March 2018 target date Council would need to: a) Authorise officers to negotiate with State Government representatives to

seek an extension of time on the $1m grant funding, to ensure that the funding is available to support the delivery of the final project scope should any delays be encountered during the design phase;

b) Consider the potential funding options outlined in section 3.4 of this report and provide direction on its preferred option to facilitate the completion of the stage 1 & heritage restoration works to the Soppett Pavilion; and

c) Subject to the option selected, approve the necessary budgetary adjustments to Council�s Forward Capital Programme to facilitate the completion of the works by March 2018, as outlined in the body of the report, and authorise officers to seek tenders from the State Government�s

Construction Supply Register (CSR) Panel to expedite the project. 4. Refer the funding strategy for this proposal to the 2016-20 Council given the

proximity of the Council 2016 elections; and 5. Receive a report on funding options once a planning permit has been obtained. Note: Refer to page 4 of the Minutes where this item was block resolved



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10. City Assets and Environment Reports

10.1 2016-17 Arts Grants Program - Funding Recommendations for Grant Allocations

RECOMMENDATION

That Council:

1. Endorse the 2016-17 Arts Grants funding allocations as recommended by the ACAC to:

Chelsea Heights Community Centre (Community Arts grant) � for a community art day facilitated by art therapist Anne Riggs and local arts facilitator Carla Dix to the value of $3,000.

Tomislav Mikulic (Arts and Cultural Tourism grant) � for an animation project for The Bridge at Kingston City Hall to the value of $4,500.

Arts Access Victoria (Community Arts grant) � for participants from Art Day South to create a public, interactive art work to the value of $3,000.

Tatiana Biryukova (Sharing Cultures grant) � for a series of workshops in partnership with the New Hope Foundation to create a mural for Clarinda Community Centre to the value of $5,000.

Michael Kluge (Arts and Cultural Tourism grant) � for a published book of photographic images documenting Kingston�s industrial estates to the value of $3,800.

Kieran Carroll (Community Arts grant) � to present the play The Truth is longer than a Lie at Chelsea Activity Hub and Dingley Village Neighbourhood Centre followed by a question and answer session to the value of $2,979.

2. Authorise officers to distribute the Arts Grants in line with the funding guidelines and conditions outlined.


10.2 Response to Notice of Motion 13/2016 - Dingley Village Community Groups

Moved: Cr Staikos Seconded: Cr Barth

That Council:

1. Note the information provided in this report;

2. Note that Officers will work directly with each of the Dingley Village Community Groups in respect to their submissions; and

3. Consider future projects, on their merits in the context of future planning, project and budget deliberations.

4. Officers prepare a report for the consideration of councillors to report back to the August 2016 ordinary meeting of council that provides options for the development of a Dingley Village sporting and community groups masterplan to design for - and address - the long term needs of the Dingley Village groups as



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canvassed in this submission.

CARRIED

10.3 Consultation Report on Draft Guidelines for Advertising and Promotional Signs on Council Sporting Reserves

RECOMMENDATION

That Council adopt the revised guidelines attached to this report and commence the implementation of these guidelines with sporting clubs on Council owned or managed land over the next 12 months.


10.4 Response to Councillor Request - Evaluation Report Outlining Performance of Maintenance Against Schedule for Quiet Lakes/Waterways - Patterson Lakes

Moved: Cr Eden Seconded: Cr Brownlees

That Council: 1. Undertake consultation in the form of a preliminary survey with Quiet Lakes

residents to determine their support for contributing toward an annual special charge per Quiet Lakes property. The special charge would go toward increasing service frequency to monthly and include debris raking; and

2. Receive a further report outlining the consultation and preliminary survey results to

inform the decision on whether to formally survey property owners in accordance with the Local Government Act on the introduction of a special charge to pay for an increased service level.

CARRIED



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10.5 Masonic Hall Expression of Interest

Moved: Cr Gledhill Seconded: Cr Peulich

That Council:

1. Note and approve the EOI documentation including the selection criteria; 2. Approve a base package of works up to a value of $400,000 to prepare the

property for occupation; and 3. Receive a report on the outcome of the EOI process.

4. That the officer report dated August 10th 2015 prepared by Zorica Djuric and Tim Bearup regarding the feasibility of uses of the hall as a space for arts, youth and flexible space be considered together with any EOI submissions received.

Procedural Motion


That this matter be deferred. LOST on the casting vote of the Chairperson

Procedural Motion

Moved: Cr Brownlees Seconded: Cr Gledhill

That the motion now be put. CARRIED


DIVISION:

FOR: Crs Brownlees, Staikos, Bearsley and Gledhill (4)

AGAINST: Crs Peulich, West and Eden (3)

ABSTAINED: Cr Barth (1)


Note: It was requested by Cr Barth and agreed to by the Chairperson that each part of the Motion be put to the vote separately. That Council:

1. Note and approve the EOI documentation including the selection criteria;

CARRIED on the casting vote of the Chairperson

2. Approve a base package of works up to a value of $400,000 to prepare the property for occupation; and

LOST 3. Receive a report on the outcome of the EOI process.

CARRIED



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4. That the officer report dated August 10th 2015 prepared by Zorica Djuric and Tim Bearup into the feasibility of uses of the hall as a space for arts, youth and flexible space be considered together with any EOI submissions received.

CARRIED The Resolution reads as follows: That Council:

1. Note and approve the EOI documentation including the selection criteria;

2. Receive a report on the outcome of the EOI process.

3. That the officer report dated August 10th 2015 prepared by Zorica Djuric and Tim Bearup into the feasibility of uses of the hall as a space for arts, youth and flexible space be considered together with any EOI submissions received.

10.6 Policy Review - Memorials, Plaques and Interpretive Signs Policy

Moved: Cr Peulich Seconded: Cr Gledhill

That Council:

1. Approve the draft Memorials, Plaques and Interpretive Signs Policy for public consultation; and

2. Receive a further report following the public consultation with an overview of the findings for consideration.

3. That local history be incorporated into signage and plaques where appropriate.

4. Determine that this matter be referred to the next meeting of the Historical Societies Network for their advice.

Cr Barth left the meeting at 9:56 pm and did not return.

CARRIED

10.7 Moorabbin Local Area Traffic Management Study - Community Consultation

RECOMMENDATION

That Council:

1. Notes the draft Moorabbin Local Area Traffic Management Study outcomes; and

2. Endorse the release of the draft Moorabbin Local Area Traffic Management Study for public exhibition until Friday 19 August 2016.




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10.8 Response to Notice of Motion 14/2016 - Warren Road Mordialloc Pedestrian Crossing

RECOMMENDATION

That Council:

1. Receive this report and note the actions being undertaken.


10.9 Indoor Sports Stadiums

Moved: Cr Brownlees Seconded: Cr Gledhill

1. That points 1 and 2 of the recommendation be deferred to the next Ordinary

Meeting of Council;

2. That Council authorise officers to work with the Mordialloc Secondary College to:

a) Scope and prepare an indicatively costed stage 2 concept plan for additional indoor courts on the school site;

b) Draft a joint use agreement with the Education Department, which must be provided with any State funding application;

c) Develop a Funding Strategy; and

d) Report back to Council on the above.

3. That any prioritisation of Council resources regarding Indoor Sport and Recreation be checked against the Kingston Sport and Recreation Strategy and any other relevant Council Strategies or Plans.

CARRIED

10.10 Proposed Licence for Mordialloc Boating and Angling Club

Cr Eden declared an indirect interest by close association and left the meeting at 10:08 pm prior to any discussion on the matter.

It is recorded that a written disclosure was provided to the Acting Chief Executive Officer by Cr Eden.

Procedural Motion


That this item be deferred until clear advice is received from the Department of Environment, Land, Water and Planning.

LOST



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That Council seek Grant and Purpose from the Crown for a 3 year licence for the Mordialloc Boating and Angling Club in accordance with the plan shown at Appendix 1 of this report.



DIVISION:

FOR: Crs Brownlees, Bearsley and Gledhill (3)

AGAINST: Crs Staikos and West (2)

ABSTAINED: Crs Peulich (1)


11. Corporate Services Reports

11.1 Assembly of Councillors Record Report

RECOMMENDATION

That Council note the contents of this report for the public record.


11.2 Quick Response Grants

RECOMMENDATION

1. That Council approve the following grant applications:

Whitelion (DARE2B Free Youth Conference) - $500.00 Whitelion (Driving lessons for at-risk youth) - $200.00 Cheltenham Secondary College - $500.00 Griefline Community and Family Services Inc - $500.00 Mythri Social and Cultural Association Inc - $200.00, subject to confirmation of

the date of the event. Rotary Club of Chelsea - $500.00 St Mark�s Primary School - $500.00 Zee Cheng Khor Moral Uplifting Society Inc (Cultural Event) - $300.00, subject

to confirmation of the event proceeding. Kingston Heath Primary School - $500.00 Patterson Lakes Canoe Club - $500.00

2. That Council not approve the following grant application: Zee Cheng Khor Moral Uplifting Society Inc � (Fitness Classes) Kate Augustinova Kingston City Church � Emergency Resources



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3. That Council note that the grant approved for Anastasia Giggins at June Ordinary Meeting of Council is no longer required and will be returned by the applicant.


11.3 Tenders for Contract CON 16/43 Provision of Marquee and Staging Equipment Hire for Major Festivals

RECOMMENDATION

That Council:

1. Award the contract CON 16/43 Provision of Marquee and Staging Hire for the Major Festivals to the recommended provider, Harts Party Hire, for a period of three years with the option to extend for a further two year period. The estimated total contract sum will be approximately $435,000 (plus GST) over the initial three year contract period. The further two year extension contract sum will be approximately $290,000 (plus GST).

2. Authorise the CEO, or delegate, to exercise the one further two year contract extension option, following a satisfactory review of contract performance.


11.4 Investment Policy Report - June 2016

RECOMMENDATION

That Council note that its funds as at 30 June 2016 are invested in line with the risk management profile prescribed in Council�s Investment policy. Note: Refer to page 4 of the Minutes where this item was block resolved

11.5 Proposed changes to Community Local Law

PROPOSED ACTION:

That Council

1. Receive the proposed Community Local Law amendments; 2. Authorise commencement of the statutory process for the making of the

proposed Local Law, in accordance with Part 5 of the Local Government Act 1989 (the Act), by giving public notice of its intention to make the proposed Local Law and inviting submissions under section 223 of the Act; and

3. Determine to appoint a committee, in accordance with section 223 of the Act, comprising of Cr Brownlees, Cr Eden and Cr Gledhill as nominated to hear the submissions in relation to the proposed amending Local Law, at a meeting on 5



23

September 2016, commencing at 4.30pm (or a mutually convenient date and time) and report to Council; and

4. In the event that no submissions are received, receive a report to adopt the amending Community Local Law.

Note: Refer to page 4 of the Minutes where this item was block resolved Cr Eden returned to the meeting at 10:21 pm. Cr Gledhill left the meeting at 10:22 pm.

11.6 Recording of Public Council Meetings Policy


That Council maintain the existing recording arrangements under the current Recording of Public Council Meetings Policy.

Cr Gledhill returned to the meeting at 10:24 pm.

CARRIED


DIVISION:

FOR: Crs Brownlees, Peulich, Bearsley and Gledhill (4)

AGAINST: Crs Staikos, West and Eden (3)

CARRIED

12. Notices of Motion

12.1 Notice of Motion No. 25/2016 - Cr Gledhill - Statewide Community Education Campaign


That Council write to the Minister for Planning to seek the government�s support in

establishing a statewide community education campaign to properly inform the community of the government�s policies and philosophies relating to the current end

emerging changes being required to accommodate population growth and demographic structural change, and to how these changes will impact on local neighbourhoods, cities and towns into the future and what measures are proposed to minimise that impact. Amendment

Moved: Cr Peulich

That Council write to the Minister for Planning to seek the government�s support in

establishing a statewide community education campaign to properly inform the community of the government�s policies and philosophies relating to the current end

emerging changes being required to accommodate population growth and demographic structural change, and to how these changes will impact on local



24

neighbourhoods, cities and towns into the future and what measures are proposed to minimise that impact. Further, that Council calls on the Minister to approve Council�s residential zones

proposal immediately.

The Amendment LAPSED for want of a Seconder


Procedural Motion


That the meeting be extended to 11.30pm.

CARRIED

12.2 Notice of Motion No. 26/2016 - Cr Staikos - Dingley Village Souter Reserve Masterplan

Moved: Cr Staikos Seconded: Cr Eden

That Council officers prepare a report for the consideration of Councillors to report back to the August 2016 Ordinary Meeting of Council to establish a Dingley Village Souter Reserve User Group committee to:

advise on the ongoing use of Souter Reserve

resolve immediate concerns with the state of the playing fields and facilities at the reserve,

create a proactive dialogue between the council and between the user groups,

facilitate the proper coordination and cooperation of all user groups, both sporting and community, and

ensure all operations are of common benefit.

CARRIED

12.3 Notice of Motion No. 27/2016 - Cr Gledhill - Mordialloc Sailing Club

The item was withdrawn by Cr Gledhill.

12.4 Notice of Motion No. 28/2016 - Cr West - Mentone Hotel Redevelopment

Moved: Cr West Seconded: Cr Eden

That to allow further consideration of alternative planning responses, Council write to



25

the Minister for Planning and ask to withdraw our letter requesting him to authorise a planning scheme amendment for an incorporated document to allow a four-storey apartment building to be constructed beside the Mentone hotel, which would involve waiving the DDO requirement for a two-storey height limit and the Kingston Residential Strategy requirements for a 9-metre height limit and for no more than two units to be built on an average-sized block of land in the GRZ3.

LOST


DIVISION:

FOR: Crs Staikos, West and Eden (3)

AGAINST: Crs Brownlees, Peulich, Bearsley and Gledhill (4)

LOST

12.5 Notice of Motion No. 29/2016 - Cr West - Mordialloc Masonic Hall

The item was withdrawn by Cr West.

12.6 Notice of Motion No. 30/2016 - Cr Ronke - Master Plan for Regents Park

Procedural Motion


That this item be deferred to the next Ordinary Meeting of Council. Procedural Motion

Moved: Cr Eden Seconded: Cr Gledhill

That the meeting be extended until 11.40pm.

The Procedural Motion to extend the meeting was CARRIED

The Procedural Motion to defer the item was LOST Moved: Cr Eden Seconded: Cr Gledhill

That a preliminary report be prepared for the August Ordinary Meeting of Council that provides advice on the following: 1. The ability to form a working group to support the establishment of a Master Plan

for Regents Park, Aspendale that will provide a Community, Sporting, Cultural and Environmental hub; and

2. Council working in conjunction with Rossdale Golf Club to retain the majority of the existing footprint.

CARRIED

Procedural Motion



26


That the meeting be extended to 11.50pm. CARRIED

13. Urgent Business


That an item of urgent business be considered in relation to lack of ministerial approval of Kingston�s Residential Zones.

LOST


DIVISION:

FOR: Crs Brownlees and Peulich (2)

AGAINST: Crs Staikos, West, Bearsley, Gledhill and Eden (5)

LOST Procedural Motion

Moved: Cr Eden Seconded: Cr Staikos

That the remaining items on the agenda be deferred to a Special Meeting of Council to be held on Monday 1 August 2016 at 7.00pm.

CARRIED


DIVISION:

FOR: Crs Staikos, West, Bearsley, and Eden (5)

AGAINST: Crs Brownlees, Gledhill and Peulich (2)

CARRIED

14. Confidential Items

Refer to the above resolution deferring this item.

The meeting closed at 11.40pm

Confirmed��.��..

The Mayor 22 August 2016

Minutes€¦ · Minutes 25 July 2016 4 4. Petitions Derelict Building at 5 Marlin Bay, Patterson...

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