MINUTEMAN...MINUTEMAN FUTURES FOUNDATION, INC. BYLAWS As approved on: ARTICLE I Name, Purpose,...
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MINUTEMAN A REVOLUTION IN LEARNING MINUTEMAN SCHOOL COMMITIEE REGULAR MEETING 6:30 PM TUESDAY APRIL 14, 2015 PAUL REVERE RooM, 758 MARRETT ROAD, LEXINGTON, MA AGENDA 6:30PM [Note: All times are approximate.] 1. CALL TO ORDER: OPEN SESSION 2. PUBLIC COMMENT 3. STUDENT REPORT, Christina Laskey 4. CHAIR’S REPORT a. Attendance 6:45 PM 5. SUPERINTENDENT’S REPORT, EdBouquillon a. Update on the Town Meeting Results b. Update on Regional Agreement, Attorney Ed Lenox POSSIBLE VOTES c. Update on Establishing a 501 c 3, Attorney Ed Lenox d, Update on Permanent Principal Search Process e. School Choice VOTE: Not to participate in the School Choice Program for 2015-16, and to inform DESE of this decision by the June 1 deadline f. MSBA Update: 2’ Amendment to Feasibility Study 7:45 PM 6. PRINCIPAL’S REPORT, Jack Dillon a. Overnight Field Trip VOTE: To approve the Skills USA Overnight Field Trip to the State Leadership Conference to be held from 4.30.15-5.2.15 in Marlboro and Upton, MA b. Update on Student Handbook Revisions (Social Media Policy) (SC Vote by 6.30) 7:55 PM 7. ASSISTANT SUPERINTENDENT REPORT, Kevin Mahoney a. Auditor Contract VOTE: To authorize the awarding of a 3 year continuation contract to Melanson Heath for Auditing Services b. Bid Results: Electric, Gas, and School Bus Transportation POSSIBLE VOTE c. FY 16 Budget Update: Revision to FY 16 Revenue Plan and Town Assessments VOTE: To recertify the approval of the FY 16 Budget v, 5 and the FY 16 Town Assessments v. 5, modified as a result of the Ch. 70 and Regional Transportation reimbursement numbers recently released in the Governor’s state budget d. Review of FY 15 3 rd Q Financial Statements e, Early Retirement Incentive Notification 758 Marrett Road, Lexington, MA 02421 T 781.861.6500 F 781.863.1747 TDD 781.861.2922 minuteman.org Serving Acton, ArLngton, 8emont, Bolton, Boxborouh, Carhse, Concord, Dover, Lancaster, Lexin5ton, Lincort, Needham, Stow, Sudbur, Wayand and Weston
Transcript of MINUTEMAN...MINUTEMAN FUTURES FOUNDATION, INC. BYLAWS As approved on: ARTICLE I Name, Purpose,...
MINUTEMANA REVOLUTION IN LEARNING
MINUTEMAN SCHOOL COMMITIEEREGULAR MEETING 6:30 PM
TUESDAY APRIL 14, 2015PAUL REVERE RooM, 758 MARRETT ROAD, LEXINGTON, MA
AGENDA
6:30PM [Note: All times are approximate.]1. CALL TO ORDER: OPEN SESSION2. PUBLIC COMMENT3. STUDENT REPORT, Christina Laskey4. CHAIR’S REPORT
a. Attendance
6:45 PM
5. SUPERINTENDENT’S REPORT, EdBouquillona. Update on the Town Meeting Resultsb. Update on Regional Agreement, Attorney Ed Lenox
POSSIBLE VOTESc. Update on Establishing a 501 c 3, Attorney Ed Lenoxd, Update on Permanent Principal Search Processe. School Choice
VOTE: Not to participate in the School Choice Program for 2015-16, and to inform DESE of thisdecision by the June 1 deadline
f. MSBA Update: 2’ Amendment to Feasibility Study
7:45 PM
6. PRINCIPAL’S REPORT, Jack Dillona. Overnight Field Trip
VOTE: To approve the Skills USA Overnight Field Trip to the State Leadership Conference to be heldfrom 4.30.15-5.2.15 in Marlboro and Upton, MA
b. Update on Student Handbook Revisions (Social Media Policy) (SC Vote by 6.30)
7:55 PM
7. ASSISTANT SUPERINTENDENT REPORT, Kevin Mahoneya. Auditor Contract
VOTE: To authorize the awarding of a 3 year continuation contract to Melanson Heath for AuditingServices
b. Bid Results: Electric, Gas, and School Bus TransportationPOSSIBLE VOTE
c. FY 16 Budget Update: Revision to FY 16 Revenue Plan and Town AssessmentsVOTE: To recertify the approval of the FY 16 Budget v, 5 and the FY 16 Town Assessments v. 5,
modified as a result of the Ch. 70 and Regional Transportation reimbursement numbersrecently released in the Governor’s state budget
d. Review of FY 15 3rd Q Financial Statementse, Early Retirement Incentive Notification
758 Marrett Road, Lexington, MA 02421 T 781.861.6500 F 781.863.1747 TDD 781.861.2922 minuteman.orgServing Acton, ArLngton, 8emont, Bolton, Boxborouh, Carhse, Concord, Dover, Lancaster, Lexin5ton, Lincort, Needham, Stow, Sudbur, Wayand and Weston
8:35 PM
8. SCHOOL BUILDING COMMITTEE REPORT, Ford Spaldinga. Update on Community Presentationsb. Reminder of May, 2015 SC Vote on Preferred Option for recommendation to MSBA
8:45 PM
9. SUBCOMMITTEE REPORTSa. Superintendent Negotiations and Evaluation Subcommittee, Dave HortonUpdate on Superintendent Evaluation (by 6.15)
b. Policy Task Force Report, Alice DeLucaVOTE: To approve Policy DBJ, Budget Transfer Authority, for 21( Reading
To approve Policy DBI, Budget Implementation, for 2nd ReadingTo approve Policy DB, Annual Budget, for 2IId Reading
9:00 PM
10. SECRETARY’S REPORTa. Minutes
VOTE: To approve past Open Session Minutes of 2,24,15, 3.12.15, 3.24.15
11. POSSIBLE EXECUTIVE SESSIONa. MinutesPursuant to MGL Ch. 30A, S. 22 (0 to review, amend, finalize and approve minutes from Executive Sessions ofthe Committee held on 7.8.14. 2.24.15, and 3.12.15, and to determine whether continued non-disclosure of suchminutes is appropriate.
12. ADJOURNMENT
ATTACHMENTS TO AGENDA OF APRIL 14, 2015
5. Superintendent’s Report
a. Update on the Town Meeting Results
c. Update on Establishing a 501c3
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47.1
5
ARTICLES OF ORGANIZATION
Article I
The exact name of the corporation is:
MINUTEMAN FUTURES FOUNDATION, INC.
Article II
The purpose of the corporation is:
To support the growth and development of all aspects of the Minuteman Regional Vocational Technical
School District in fulfillment of its mission.
In support of this purpose, the corporation will engage in the following activities:
1. promote and facilitate cooperation among business and industry organizations, the Minuteman
Regional Vocational Technical School District, colleges in Massachusetts, and charitable foundations
involved in the cause of career and vocational technical education;
2. raise and disburse funds, make solicitation for contribution for grants or other forms of assistance in
the corporations purpose;
3. develop and recommend programs, services and other activities that primarily assist students
enrolled in and education professionals employed by Minuteman Regional Vocational Technical School
District;
4. research, design and conduct such programs to provide educational sponsorship, vocational training,
employment related assistance, professional development and other similar benefits for students
enrolled in and professionals employed by Minuteman Regional Vocational Technical School District.
5. carry on any other charitable or educational activity (within the meaning of Section 5O1(c)(3) of the
Internal Revenue code) consistent with these Articles which may be lawfully carried on by the
corporation organized under Chapter 180 of the Massachusetts General Laws.
Article IV
4,2.5 Change “Minuteman’s Schools Foundation, Inc.” to “Minuteman Futures Foundation, Inc.”
Article V
Change “clerk” to “secretary”
Article VII
a. The street address of the primary office of the Corporation in Massachusetts is:
758 Marrett Road, Lexington, MA 02421
b. The name, residential address, and post office address of each director/officer of the
corporation is as follows:
Title Name Residential AddressPresident Christopher Bateman 9 Charnstaff Lane, Billerica, MA 01821TreasurerSecretary
Directors(or officers hoving see obove officersthe powers of directors)
c. The fiscal year of the corporation shall end on the last day of the month of: June and thenbegin on the first day of July
The name and business address of the resident agent, if any, of the corporation is:ji
In Witness Whereof...
Donald Graham, Murphy, Hesse, Toomey and Lehane, LLC
MINUTEMAN FUTURES FOUNDATION, INC.
BYLAWS
As approved on:
ARTICLE IName, Purpose, Location, Corporate Seal, Fiscal Year
1 1 NAME AND PURPOSE The name of the organization, as outlined in the Articles of Organization isMinuteman Futures Foundation, Inc The purpose of the corporation, also outlined in the Articles ofOrganization is
To support the growth and development of all aspects of the Minuteman Regional Vocational TechnicalSchool District in fulfillment of its mission as a provider of workforce education.
In support of this purpose, the corporation will engage in the following activities:
1. promote and facilitate cooperation among business and industry organizations, theMinuteman Regional Vocational Technical School District, colleges in Massachusetts, andcharitable foundations involved in the cause of career and vocational technical education;
2. raise and disburse funds, make solicitation for contribution for grants or other forms ofassistance in the corporation’s purpose;
3. develop and recommend programs, services and other activities that primarily assist studentsenrolled in and education professionals employed by Minuteman Regional Vocational TechnicalSchool District;
4 research, design and conduct such programs to provide educational sponsorship, vocationaltraining employment related assistance, professional development and other similar benefitsfor students enrolled in and professionals employed by Minuteman Regional VocationalTechnical School District
5 carry on any other charitable or educational activity (within the meaning of Section 5O1(c)(3)of the Internal Revenue code) consistent with these Articles which may be lawfully carried on bythe corporation organized under Chapter 180 of the Massachusetts General Laws
1.2 LocATioN: The principle office of the Minuteman Futures Foundation Corporation in theCommonwealth of Massachusetts shall be located at the place set forth in the Articles of Organization(758 Marrett Road Lexington, MA). This may be changed by the Directors upon filing a certificate withthe Secretary of the Commonwealth.
1.3 FiSCAL YEAR: Except as otherwise determined by the directors, the fiscal year shall end on the last dayof the month of June and then begin on the first day of July each year.
1.4 CORPORATE SEAL: The directors may adopt and alter the seal of the corporation.
2015 04 08 DRAFT MFF ByLaws v98 Page 15
ARTICLE II
Officers, Directors and Members
2.1 ENUMERATION: The Minuteman Futures Foundations Corporation shall have a board of directorsconsisting of at least 4 and no more than 12 directors. The number of directors shall be fixed by theofficers. The officers of the corporation shall be a president, treasurer, secretary and such other officersas the directors shall elect. The corporation may have such advisory boards as the board of directorsmay choose to create. The directors may designate as members such individuals or organizations as thedirectors determine will assist the corporation in the conduct of its affairs. Such members will performsuch functions as are determined by the directors but the members shall not constitute members of thecorporation for purposes of Chapter 180 of Massachusetts General Laws and shall not have votingrights
4ifjçAyjoNs No officer need be a director The secretary shall be a resident of Massachusettsunless a resident agent shall have been appointed pursuant to Massachusetts law.
2.3 OFFiCERS: The initial officers shall be those persons named as officers in the Articles of Organization.The directors at their annual meeting shall elect a president, treasurer and secretary, who shall holdoffice until the next annual meeting of directors and until their respective successors are elected andqualified. The directors also may at any time elect such other officers as they shall determine. Officersmay be removed from their respective offices with or without cause by vote of a majority of thedirectors then in office.
The initial officers as named in the Articles of Organization shall be:
President: Christopher Bateman, Minuteman’s General Advisory Board ChairTreasurer:
Secretary
The initial directors/officers will hold their first meeting authorizing the filing of the Articles ofOrganization, approving the Bylaws, and authorizing establishment of bank account and initial electionof other directors
2 4 DiRECTORS The directors shall be appointed by the officers
Directors shall be represented by members of the Program Advisory Committee and related businessand community members. One director will consist of a member of the school committee and will beappointed by a vote of the school committee.
The directors may elect from time to time additional directors of the corporation. Except as hereinafterprovided, the directors shall hold office until the annual meeting of the directors occurring nearest tothe third anniversary of their election and until their respective successors are elected and qualified.
2.5 TERMS:
(a) All directors shall be elected to serve a three-year term, however, the term may be extended until asuccessor has been elected.
(b) Director terms shall be staggered so that approximately one third of the number of directors will endtheir terms in any given year. (1) The initial officers will hold office for (President) three year term,
2015 04 08 DRAFT MFF By-Laws v98 Page 25
(Treasurer) two year term, (Secretary) one year term. Thereafter, aM directors will be elected for a three
year term.
(3) Directors may serve terms in succession.
2.6 RESIGNATIONS: Any director or officer may resign at any time by giving notice in writing to the
president, treasurer, secretary or any director of the corporation.
2.7 VACANcIES: Continuing directors may act despite a vacancy or vacancies in the board and shall for
this purpose be deemed to constitute the full board. Any vacancy in the board of directors, however
occurring, including a vacancy resulting from the enlargement of the board, shall be filled by the
directors. Vacancies in any office may be filled by the directors as an interim position until a new officeris elected.
ARTICLE III
Meetings of the Board of Directors
3.1 PLACE: Meetings of the board of directors shall be held at such place wthn or withoutMassachusetts as may be named in the notice of such meeting.
3.2 ANNUAL AND REGULAR MEETINGS: The annual meeting of the board of directors shall be held on suchdate in October, just prior to the annual General Advisory Committee meeting as the directors or anofficer designated by the directors shall determine and at such hour and place as the directors or anofficer designated by the directors shall determine. In the event the annual meeting is not held on suchdate, a special meeting in lieu of the annual meeting may be held with all the force and effect of anannual meeting. Regular meetings may be held at such times as tIie directors may fix.
3.3 SPECIAL MEETINGS: Special meetings of the board of directors may be called by the president or anyother officer or director at other times throughout the year.
3.4 NOTICE: No notice need be given for a regular or annual meeting, Fortyeight hours’ notice by
electronic mail, mail, facsimile transmission, telephone or word of mouth shall be given for any annual,
regular or special meeting unless shorter notice is adequate under the circumstances. A notice or
waiver of notice need not specify the purpose of any special meeting. Notice of a meeting need not begiven to any director. if a written waiver of notice, executed by him or her before or after the meeting, is
filed with the records of the meeting, or to any director who attends the meeting without protesting
prior thereto or at its commencement the lack of notice to him or her.
3.5 QUORUM: A majority of the officers and directors then in office shall constitute a quorum, but a
smaller number may adjourn finally or from time to time without further notice until a quorum is
present. If a quorum is present, a majority of the directors present may take any action on behalf of the
board except to the extent that a larger number is required by law, the Articles of Organization or these
Bylaws.
ARTICLE IV
Powers and Duties of Directors and Officers
2015 04 08 DRAFT MFF By-Laws v98 Page 3j5
4.1 OFFICERS: The officers shall be responsible for the general management and supervision of thebusiness and affairs of the corporation. The board of directors may from time to time, to the extentpermitted by law, delegate any of its powers to committees, officers, boards of advisors, attorneys oragents of the corporation, subject to such limitations as the board of directors may impose.
4.2 ANNUAL AUDIT: The Directors, with the guidance of the Treasurer, shall ensure that a legal audit isconducted each year, per state requirements. The results of the audit will be made available to theSchool Committee on an annual basis.
4.3: PRESIDENT, CHAIR, CEO: Unless otherwise determined, the person holding the office of presidentshall be the chief executive officer of the corporation as well as the Chair of the Board.
4.4: TREASURER AND CFO: The treasurer shall be the chief financial officer of the corporation. Thetreasurer shall also have such powers and duties as customarily belong to the office of treasurer or asmay be designated from time to time by the president or the board of directors.
The treasurer shall have oversight of all funds and securities of the corporation, and shall assure that fulland accurate accounts of receipts and disbursements are maintained in books belonging to thecorporation. The treasurer shall assure that the deposits of all monies and other valuable effects aremade in the name of and to the credit of the corporation in such depositories as may be designated bythe directors. The treasurer shall provide oversight to the disbursement of the funds of the corporationas may be ordered by the directors, taking proper vouchers for such disbursements, and shall render tothe board of directors at its regular meetings, or whenever it requests, an account of all transactions andof the financial condition of the corporation.
The directors shall require the treasurer (or any other officer or employee of the corporation performingthe same or similar duties) to give a bond in a sum, and with one or more sureties satisfactory to thedirectors, conditioned upon the faithful performance of the duties of the office and for the restorationto the corporation in case of death, resignation, retirement, or removal of the treasurer from office, ofall papers, vouchers, money, and other property of whatever kind under the treasurer’s directpossession or under direct control, which belongs to the corporation. The treasurer will ensure that theannual reports to the federal and state government, as well as the annual audit are conducted and filedappropriately and in a timely manner. Additionally, the treasurer will ensure that documents related toindemnification (Article V) are filed as needed.
4.5 SECRETARY: The secretary shall keep a permanent record of all documents, proceedings and votes ofthe directors, including Articles of Organization, Bylaws and any amendments thereto, and shall havesuch other powers and duties as customarily belong to the office of secretary or as may be designatedfrom time to time by the president or the board of directors, including providing minutes for approvaland distributing notices of meetings as necessary.
4.6 BOARD OF ADVISORS: The Board of Advisors shall include members of the School AdministrationTeam and no more than two members from the Minuteman School Committee. Members to the Boardof Advisors shall be invited to meetings of the directors and officers as needed and necessary.
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ARTICLE V
Indemnification of Directors and Officers
5.1 INDEMNIFICATION: The members, directors, and officers of the Foundation shall not be personallyliable for any debt, liability or obligation of the Foundation. All persons, corporations, or otherentities extending credit to, contracting with, or having any claim against, the Foundation, may lookonly to the funds and property of the Foundation for the payment of any such contracts or claim, orfor the payment of any debt, judgment or decree, damages, or of any money that may otherwisebecome due or payable to them from the Foundation.
ARTICLE VI
Non-Discrimination
6.1 NON-DISCRIMINATION: The directors, officers, committee members, employees and persons servedby the corporation shall be selected entirely on a non-discriminatory basis with respect to age, handicap,gender, race, religion, national origin or sexual orientation.
ARTICLE VII
Execution of Papers
7.1 EXECUTION OF PAPERS: The Board of Directors may authorize, all deeds, leases, transfers, bonds,contracts, checks, notes, drafts, and other obligations made, accepted or endorsed by the corporation
shall be signed by the President and Treasurer
ARTICLE VIII
Amendments to Bylaws, Accuracy, Force and Effect
8.1 AMENDMENTS TO THE BYLAWS: These Bylaws may be altered, amended or repealed, at any meeting ofthe Corporation by; a majority of the total number of Directors, providing written notice stating thesubstance of the changes shall have been given at least 3 days prior to the meeting. In the case of non-substantive, administrative change, such as an address, orto correct a typographical error, the Bylawsmay be amended by the President, providing writing notification is sent to the Directors.
8.2 ACCURACY: Dates of initial approval and amendments will be listed in this document to ensure the
accuracy of the most recent document.
8.3 FORCE AND EFFECT OF BYLAWS: These Bylaws are subject to provisions of Massachusetts law, as
amended from time to time. If any provision in these Bylaws is inconsistent with a provision of theMassachusetts Law or the Articles of Organization, the provision of the law or the Articles ofOrganization shall govern.
2015 04 08 DRAFT MFF By-Laws v98 Page 515
6. Principal’s Report
a. Overnight Field Trip
VOTE: To approve the Skills USA Overnight Field Trip to the State Leadership Conference to beheld from 4.30.15-5.2.15 in Marlboro and Upton, MA
MEMORANDUM
To: Minuteman School Committee
From: Terry Regan and Becky Quay - Minuteman Chapter SkiI1sUSA Advisors
Cc: Jack Dillon, Ed Bouquillon, Michelle Roche
Date: March 3, 2015
Subject: Request for Approval of Overnight Trip for Sk111sUSA
The Minuteman Chapter of Skills USA is requesting approval from the Minuteman School Committee for anovernight trip to the Massachusetts SkillsUSA State Leadership and Skills Conference (SLSC) being held at theBest Western, Royal Plaza Hotel in Marlboro, MA, and at Blackstone Valley RVTHS in Upton, MA. We willleave Minuteman at approximately 3:30 pm Thursday, April 30 and return to Minuteman at approximately 4:00pm Saturday, May 2, 2015.
Approximately 50-60 students will attend the conference. Attendees must meet school eligibility requirements,including standards for grades, attendance, and conduct, and must be signed out of classes by their CTE andAcademic teachers. Field trip/liability waiver forms will be signed by students and parents, along with aSkillsUSA liability waiver form.
The trip will be led by the Minuteman SkilIsUSA Chapter Advisors, Mr. Terry Regan and Ms. Becky Quay,along with an additional 5 to 7 teacher chaperones. We anticipate renting two buses from C&W, and using oneof the 14-passenger Minuteman buses.
The fee for students to attend the conference will be paid by each individual student’s family, unless there is afinancial hardship. The fee per chaperone will be paid by Minuteman.
The Principal’s approval of this field trip is indicated below.
$ J__ /principal Approval Date
7. Assistant Superintendent’s Report
a. Auditor Contract
VOTE: To authorize the awarding of a 3 year continuation contract to Melanson Heath for AuditingServices
b. Bid Results
POSSIBLE VOTE
c. FY16 Budget Update: Revision to FY16 Revenue Pian and Town AssessmentsVOTE: To recertify the approval of the FY16 Budget v.5 and the FY16 Town Assessments v.5,
modified as a result of the Ch. 70 and Regional Transportation reimbursementnumbers recently released In the Governor’s state budget
d. Review of FY15 3d Financial Statements
e. Early Retirement Incentive Notification
MELANsoNACCOUNTANTS AUDITORS
10 New England BusinessCenter Dr Suite 107AndoveC MA 01810(978) 7490005melansonheathcom
April 9, 2015 Additional Offices:
Nashua, NH
Minuteman Regional Vocational School Districtanc1rH
758 Marrett Road Ellsworth, ME
Lexington, Massachusetts 02421
You have requested that we audit the basic financial statements of the MinutemanRegional Vocational School District as of June 30, 2015, 2016, and 2017 and for theyears then ended, and the related notes to the financial statements. Our audit will beconducted with the objective of our expressing an opinion on each opinion unit. Inaddition, we will audit the District’s compliance over major federal award programs, andperform Agreed-Upon Procedures for the School End-of-Year Report and StudentActivity Funds, We are pleased to confirm our acceptance and our understanding of thisaudit engagement by means of this letter.
Accounting principles generally accepted in the United States of America require thatcertain information be presented to supplement the basic financial statements. Suchinformation, although not a part of the basic financial statements, is required by theGovernmental Accounting Standards Board, who considers it to be an essential part offinancial reporting for placing the basic financial statements in an appropriateoperational, economic, or historical context. As part of our engagement, we will applycertain limited procedures to the required supplementary information (RSI) inaccordance with auditing standards generally accepted in the United States of America.These limited procedures will consist primarily of inquiries of management regardingtheir methods of measurement and presentation, and comparing the information forconsistency with management’s responses to our inquiries. We will not express anopinion or provide any form of assurance on the RSI.
Audit of the Financial Statements
We will conduct our audit in accordance with auditing standards generally accepted inthe United States of America (U.S. GAAS) and GovernmentAuditing Standards of theComptroller General of the United States of America, Those standards require that weplan and perform the audit to obtain reasonable assurance about whether the basicfinancial statements are free from material misstatement. An audit involves performingprocedures to obtain audit evidence about the amounts and disclosures in the financial
statements. The procedures selected depend on the auditor’s judgment, including theassessment of the risks of material misstatement of the financial statements, whetherdue to error, fraudulent financial reporting, misappropriation of assets, or violations oflaws, governmental regulations, grant agreements, or contractual agreements. An auditalso includes evaluating the appropriateness of accounting policies used and thereasonableness of significant accounting estimates made by management, as well asevaluating the overall presentation of the financial statements.
Because of the inherent limitations of an audit, together with the inherent limitations ofinternal control, an unavoidable risk that some material misstatements may not bedetected exists, even though the audit is properly planned and performed in accordancewith U.S. GAAS and Government Auditing Standards of the Comptroller General of theUnited States of America.
In making our risk assessments, we consider internal control relevant to the District’spreparation and fair presentation of the financial statements in order to design auditprocedures that are appropriate in the circumstances, but not for the purpose ofexpressing an opinion on the effectiveness of the District’s internal control. However, wewill communicate to you in writing concerning any significant deficiencies or materialweaknesses in internal control relevant to the audit of the financial statements that wehave identified during the audit.
We will issue a written report upon completion of our audit of the District’s basicfinancial statements. Our report will be addressed to those charged with governance ofthe District, We cannot provide assurance that an unmodified opinion will be expressed.Circumstances may arise in which it is necessary for us to modify our opinion, add anemphasis-ofmatter or othermatter paragraph(s), or withdraw from the engagement.
In accordance with the requirements of Government Auditing Standards, we will alsoissue a written report describing the scope of our testing over internal control overfinancial reporting and over compliance with laws, regulations, and provisions of grantsand contracts, including the results of that testing. However, providing an opinion oninternal control and compliance over financial reporting will not be an objective of theaudit and, therefore, no such opinion will be expressed.
Schedule of Expenditures of Federal Awards
We will subject the schedule of expenditures of federal awards to the auditingprocedures applied in our audit of the basic financial statements and certain additionalprocedures, including comparing and reconciling the schedule to the underlyingaccounting and other records used to prepare the financial statements or to the financialstatements themselves, and additional procedures in accordance with auditingstandards generally accepted in the United States of America, We intend to provide anopinion on whether the schedule of expenditures of federal awards is presented fairly inall material respects in relation to the financial statements as a whole,
2
Audit of Major Program Compliance
Our audit of the District’s major federal award program(s) compliance wiN be made inaccordance with the requirements of the Single Audit Act, as amended; and theprovisions of US. Office of Management and Budget Circular A-133, Audits of States,Local Governments, and Non-Profit Organizations; and will include tests of accountingrecords, a determination of major programs in accordance with Circular A-i 33, andother procedures we consider necessary to enable us to express such an opinion onmajor federal award program compliance and to render the required reports. We cannotprovide assurance that an unmodified opinion on compliance will be expressed.Circumstances may arise in which it is necessary for us to modify our opinion orwithdraw from the engagement.
Circular A-i 33 requires that we also plan and perform the audit to obtain reasonableassurance about whether the District has complied with applicable laws and regulationsand the provisions of contracts and grant agreements applicable to major federal awardprograms. Our procedures will consist of determining major federal programs andperforming the applicable procedures described in the US. Office of Management andBudget Circular A-i 33 Compliance Supplement for the types of compliancerequirements that could have a direct and material effect on each of the District’s majorprograms. The purpose of those procedures will be to express an opinion on theDistrict’s compliance with requirements applicable to each of its major programs in ourreport on compliance issued pursuant to Circular A-i 33.
Also, as required by Circular A-i 33, we will perform tests of controls to evaluate theeffectiveness of the design and operation of controls that we consider relevant topreventing or detecting material noncompliance with compliance requirementsapplicable to each of the District’s major federal award programs. However, our testswill be less in scope than would be necessary to render an opinion on these controlsand, accordingly, no opinion will be expressed in our report.
We will issue a report on compliance that will include an opinion or disclaimer of opinionregarding the District’s major federal award programs, and a report on internal controlsover compliance that will report any significant deficiencies and material weaknessesidentified; however, such report will not express an opinion on internal control.
Agreed-Upon Procedures for School End-of-Year Report
We agree to apply procedures to the School End-of-Year Financial Report. Theseprocedures will be applied for the purpose of reporting our findings in regards to theresults of the procedures performed. The procedures we will perform have been agreedto by the District. The agreed-upon procedures are based on the MassachusettsDepartment of Elementary and Secondary Education’s Compliance Supplement for
3
Massachusetts School Districts Agreed-Upon Procedures Engagements which wiN beappHed to the End-of-Year Financial Report.
Our engagement wiN be conducted in accordance with attestation standards for agreed-upon procedures engagements of the American Institute of Certified PubHcAccountants. Management of the District is solely responsible for the sufficiency of theagreed-upon procedures. Therefore, we make no representations as to the sufficiencyof the procedures as described in the preceding paragraph or for any other purpose.The agreed-upon procedures are not designed to constitute an examination of the End-of-Year Financial Report in accordance with Generally Accepted Auditing Standards.Therefore, we will not express reasonable or limited assurance on the End-of-YearFinancial Report. We have no obligation to perform any procedures beyond thoseagreed to by the specified parties as enumerated in this letter of engagement. If, for anyreason, we are unable to complete the procedures, we will describe any restrictions onthe performance of the procedures in our report or we will not issue a report as a resultof this engagement.
Our procedures are also not designed to detect error or fraud that is immaterial to theEnd-of-Year Financial Report. However, we will inform you of any material errors orfraud that come to our attention, unless clearly inconsequential. Our responsibility islimited to the period covered by our procedures and does not extend to matters thatmight arise during any later periods for which we are not engaged. At the conclusion ofour engagement, we will present a written report listing the procedures and our relatedfindings. This report will be intended for use by and restricted to the use of themanagement and governing body of the District, and our report will contain suchrestricted-use language.
The Districts management is responsible for maintaining a sound system of internalcontrol. These controls are the best means of preventing or detecting errors or fraud.Management is also responsible for selecting and determining the suitability andappropriateness of the criteria upon which the End-of-Year Financial Report will beevaluated, Management is responsible for making all financial records and relatedinformation available to us. We understand that you will provide us with the basicinformation required for our procedures and that you are responsible for the accuracyand completeness of the information.
Agreed-Upon Procedures for Student Activity Funds
We agree to apply agreed-upon procedures to the student activity fund recordsmaintained at the District, These procedures will be applied for the purpose of reportingour findings in regards to the results of the procedures performed. The agreed-uponprocedures are based on the Massachusetts Department of Elementary and SecondaryEducation Agreed-Upon Procedures and Audit Guidelines for Student Activity Funds.
4
Our engagement wiN be conducted in accordance with attestation standards for agreed-upon procedures engagements of the American Institute of Certified PubHcAccountants. Management of the District is solely responsible for the sufficiency of theagreed-upon procedures. Therefore, we make no representations as to the sufficiencyof the procedures as described in the preceding paragraph or for any other purpose.The agreed-upon procedures are not designed to constitute an audit of the financialstatements of the Student Activity Funds in accordance with Generally AcceptedAuditing Standards, Therefore, we will not express reasonable or limited assurance onthe Student Activity Fund financial statements. We have no obligation to perform anyprocedures beyond those agreed to by the specified parties as enumerated in this letterof engagement. If, for any reason, we are unable to complete the procedures, we willdescribe any restrictions on the performance of the procedures in our report or we willnot issue a report as a result of this engagement.
Our procedures are also not designed to detect error or fraud that is immaterial to thestudent activity funds, However, we will inform you of any material errors or fraud thatcome to our attention, unless clearly inconsequential. Our responsibility is limited to theperiod covered by our procedures and does not extend to matters that might ariseduring any later periods for which we are not engaged. At the conclusion of ourengagement, we will present a written report listing the procedures and our relatedfindings. This report will be intended for use by and restricted to the use of themanagement and governing body of District, and our report will contain such restricted-use language.
The District’s management is responsible for maintaining a sound system of internalcontrol for the student activity funds, These controls are the best means of preventingor detecting errors or fraud. Management is also responsible for selecting anddetermining the suitability and appropriateness of the criteria upon which the studentactivity funds will be evaluated, Management is responsible for making all financialrecords and related information available to us. We understand that you will provide uswith the basic information required for our procedures and that you are responsible forthe accuracy and completeness of the information.
Management’s Responsibilities
Our audit will be conducted on the basis that management and, when appropriate,those charged with governance acknowledge and understand that they haveresponsibility:
1. For the preparation and fair presentation of the financial statements inaccordance with accounting principles generally accepted in the United States ofAmerica;
2. For the design, implementation, and maintenance of effective internal controlrelevant to the preparation and fair presentation of financial statements that arefree from material misstatement, whether due to error fraudulent financial
5
reporting, mIsappropriation of assets, or violations of laws, governmentalregulations, grant agreements, or contractual agreements;
3. For safeguardIng assets;
4. For IdentifyIng all federal awards expended during the year;5. For identifying and ensuring that the District complies with laws, regulations,
grants, and contracts applicable to its activities and its federal award programs;and
6. To provide us with:
a. Access to all Information of which management Is aware that is relevant tothe preparation and fair presentation of the financial statements, such asrecords, documentation, and other matters;
b. Mdltional Information that we may request from management for the purposeof the audit; and
c. Unrestricted access to persons within the District from whom we determine itnecessary to obtain audit evidence.
In addWon, as required by Circular A-133, it Is managements responsibility to preparethe schedule of expenditures of federal awards in accordance with Circular A-I 33requirements, follow up and take corrective action on reported audit findings from prioryears and to prepare a summary schedule of prior audit findings, and follow up oncurrent year audit findings and prepare a corrective action plan for such findings.Management Is also responsible for submitting the reporting package and datacollection form to the appropriate parties. Management will also make the auditor awareof any significant vendor relationships where the vendor Is responsible for programcompliance.
Fees
Sheryl Stephens Burke, CPA is the engagement officer for the audit services specifiedin this latter. Those responsibilities Include supervising the District’s services performedas part of this engagement and signing or authorizing another qualified firmrepresentative to sign the audit report.
Our fees are based on the amount of time required at various levels of responsibility,plus actual out-of-pocket expenses. Invoices will be rendered monthly and are payableupon presentation.
6
We estimate that our fees for the financial statement audit, A-I 33/Single Audit, andAgreed upon Procedures for the School End-of-Year Report will be as follows:
Fiscal year 2015 $30,000Fiscal year 2016 $31,000Fiscal year 2017 $32,000
Fees for the Agreed-Upon Procedures for Student Activity Funds are estimated to bebetween $4,000 to $5,000 per year.
We will notify you immediately of any circumstances we encounter that couldsignificantly affect this initial fee estimate.
Other Matters
With respect to any nonattest services we perform, which may include assistance withthe compilation of financial statements, the District’s management is responsible for(a) making all management decisions and performing all management functions;(b) assigning a competent individual to oversee the services; (c) evaluating theadequacy of the services performed; (d) evaluating and accepting responsibility for theresults of the services performed; and (e) establishing and maintaining internal controls,including monitoring ongoing activities.
During the course of the engagement, we may communicate with you or your personnelvia fax or e-mail, and you should be aware that communication in those mediumscontains a risk of misdirected or intercepted communications.
As part of our audit process, we will request from management and, when appropriate,those charged with governance, written confirmation concerning representations madeto us in connection with the audit, including your understanding of your responsibilitiesas defined in this letter to us in your management representation letter.
We understand that your employees will prepare all confirmations we request and willlocate any documents or invoices selected by us for testing.
If you intend to publish or otherwise reproduce the financial statements and makereference to our firm, you agree to provide us with printers’ proofs or masters for ourreview and approval before printing. You also agree to provide us with a copy of thefinal reproduced material for our approval before it is distributed.
The audit documentation for this engagement is the property of Melanson Heath andconstitutes confidential information. However, we may be requested to make certainaudit documentation available to regulators and federal agencies and the US.Government Accountability Office pursuant to authority given to it by law or regulation,or to peer reviewers. If requested, access to such audit documentation will be provided
7
under the supervision of Melanson Heath’s personneL Furthermore, upon request, wemay provide copies of selected audit documentation to these agencies and regulators.The regulators and agencies may intend, or decide, to distribute the copies ofinformation contained therein to others, including other governmental agencies. Weagree to retain our audit documentation or work papers for a period of at least five yearsfrom the date of our report.
Further, we will be available during the year to consult with you on financialmanagement and accounting matters of a routine nature.
During the course of the audit, we may observe opportunities for economy in, orimproved controls over, your operations. We will bring such matters to the attention ofthe appropriate level of management, either orally or in writing,
At the conclusion of our audit engagement, we will communicate to those charged withgovernance the following significant findings from the audit:
• Our view about the qualitative aspects of the District’s significant accountingpractices;
• Significant difficulties, if any, encountered during the audit;
• Uncorrected misstatements, other than those we believe are trivial, if any;
• Disagreements with management, if any;
• Other findings or issues, if any, arising from the audit that are, in our professionaljudgment, significant and relevant to those charged with governance regardingtheir oversight of the financial reporting process;
• Material, corrected misstatements that were brought to the attention ofmanagement as a result of our audit procedures;
• Representations we requested from management;
• Management’s consultations with other accountants, if any; and
• Significant issues, if any, arising from the audit that were discussed, or thesubject of correspondence, with management.
Please sign and return a copy of this letter to indicate your acknowledgment of, andagreement with, the arrangements for our audit of the financial statements complianceover major federal award programs including our respective responsibilities.
8
We appreciate the opportunity to be your auditors and ‘ook forward to working with you
and your staff.
RespectfuNy,
M&anson Heath
RESPONSE:
This etter correcfly sets forth our understanding.
Acknowedged and agreed on behaf of the Minuteman Regiona Vocationa Schoo
Districtby:
Name:
___________________________
TiUe:
__________________________________
Date:
_________________________________
9
MINUTEMAN
TO: Minuteman SchoolC5pmittee
FROM: Kevin F. Mahoney,1tant Superintendent of Finance
RE: Bid Results — Electricity Supplier
DATE: April 7, 2015
Please be advised that our electricity supply contract with Suez Energy Resources NA as our
supplier expires on May 31, 2015. Beacon Integrated Solutions solicited proposals on behalf of the
district for a successor contract on March 31, 2015. The current electricity supply rate is
$.07296/kwh. Pricing was solicited for 12, 17, 18, and 24 month contract periods and the bid
results are attached.
The district awarded a contract for a term of 17 months to Constellation NewEnergy for
$.08810/kwh.
75Marrett Road, Lexington, MA 02421 1 7818616500 F 7818631747 190 781,861,2922 rninutemanorg
Sern Actan, Arhngton, Bnimont. Bortop. Bonborouh. Carosre.. Contord... Dcnr. Lancaster, Lnnrngton, Lrncorn. Nrndhnm. Btow. Sudbury. Watn d S
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1
MINUTEMAN
TO: Minuteman Schoo9mmittee
FROM: Kevin F. Mahone$ssistant Superintendent of Finance
RE: Bid Results — Natural Gas Supplier
DATE: April 7, 2015
Piease be advised that our naturai gas contract with Spark Energy as our supplier expires on June
30,2015. Beacon integrated Solutions soiicited proposals on behalf of the district for a successor
contract on March 31, 2015. The current naturai gas suppiy rate is $7.26/decatherm. Pricing was
solicited for 12, 17, and 18 month contract periods. The bid resuits are attached.
The district awarded a contract for a term of 18 months to Spark Energy for $6.82/decatherm.
758 Marrett Road, Lexington, MA 02421 T 781.861.6500 F 781.863.1747 TDD 781.861.2922 minuteman.orgServing Acton. Arlington, Belmont, Bolton, Boxborough. Carlisle, Concord, Dover. Lancaster. Lexington, Lincoln, Needham. Stow. Sudhury, Wayland and Weston
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Rozan, Elizabeth
From: Mahoney, KevinSent: Tuesday, March 10, 2015 11:51 AMTo: Concord, Carrie Flood; ‘Belmont, Jack Weis’; ‘Lexington, David Horton’; Arlington, Sue
ShefflerCc: Bouquillon, Ed; ‘Needham, Jeffrey Stulin’; Rozan, ElizabethSubject: FY16 Budget/Assessments - Version 5.0Attachments: FY16 Revenue Plan-V5,0 w Ch70.pdf; FY16 Assessments-V5.0.pdf
Members of the Finance Subcommittee:
Attached you will find a revision to the FY16 revenue plan and town assessments reflecting the Chapter 70 and RegionalTransportation reimbursement numbers in the Governor’s state budget released last week.
There is a projected decrease in state aid from the revenue plan included in the FY16 budget as voted by the SchoolCommittee on January 20th The Ch 70 aid of $2,164,957 is a reduction of $11,995, and the regional transportationreimbursement is reduced by $33,005, for a total decrease in state aid of $45,000 from the version 4.0 revenue plan. Tooffset this decrease, I have increased the use for E&D by $45,000 to $145,000. Although we still have over 3 monthsremaining this fiscal year, I am estimating that this time that we should have approximately $200,000 in certified E&D asof July 1, 2015.
Town assessments increased for Acton and Lancaster due to School Choice students included in the foundationenrollment. Outside of that, assessments changed slightly for each town. I will be notifying the Town Managers of therevised assessments later today.
This update will be an agenda item on the March 24tI School Committee. As the Finance Subcommittee will not bemeeting prior to that date, I wanted to alert you to these proposed changes. If you have feedback on this information,please direct your comments/questions to me only with a copy to Liz.
Regards,
Kevin
Kevin F MahoneyAssistant Superintendent of Finance
Minuteman High School758 Marrett Road, Lexington, MA 02421T 781.861.6500 x7220F 781.863.1747
www.minuteman.orR
MINUTEMAN
Prepare for college and Life Learn from the Experts Make a Fresh Start Be More Than Just Another Student Experience The Modern American High SchoolBelieve In Yourself
1
MINUTEMANFY16 Estimated Revenue Plan - Version 5.0
PRELIMINARY FOR DISCUSSION PURPOSES ONLY
FY15 FY16 Difference %Chg.
Total Operating Budget 19,645,065 19,831,003 185,938 0.95%
Total Non-Assessment Revenue
Required Member Town Assessments
Assessment Allocation by Category:Minimum Required Contribution
Transportation BudgetDebt Assessment
Capital Assessment
Assessments over Minimum Contribution
Total Assessments *
Non-Assessment Revenue:
CH. 70 Aid 2,166,677 2,164,957 - (1,720) -0.08%CH. 71 Reg. Trans. Reimb. 760,241 813,197 52,956 6.97%Prior Year Tuition 5,965,997 5,418,352 (547,645) -9.18%CurrentYearTuition 382,000 400,000 18,000 4.71%Certified E & D 100,000 145,000 45,000 45.00%
9,374,915 8,941,506 (433,409) -4.62%
10,270,150 10,889,497 619,347 6.03%
5,853,666 5,669,159 (184,507) -3.15%606,985 655,502 48,517 7.99%463,477 520,082 56,605 12.21%
T
550,985 590,973 39,988 7.26%2,795,037 3,453,781 658,744 23.57%
10,270,150 10,889,497 619,347 6.03%
Total Assessments do not include assessments for the Post Graduate or Middle School programs.
MIN
UT
EM
AN
FY2
01
6A
SS
ES
SM
EN
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61,322.723
0,0
00
00
10
,11
00
012,000.00
7,8
90
00
-0.00%
Anticipated
claims
--
-0.00%
61,52272
30,000.0010,110.00
12,000.007,890.00
00
0%
TOTA
L18,539,702.92
19,645,06533
18,313,052.231,039,308.14
29
2,7
04
96
1.49%
Minuteman Regional School District
FY15 Budget - Expenditure Report
as of March 31, 2015
cr: ton
FUNC Undistr’buted - 0000FUNC- School Committee - 1110FUND Supermtendent 1210FUNC Other D:str:ct Adm n:str 1230FUNC Bus:,ess & Fmance - 1410
FUND Fersornel & Benef ts -1420FUNC Lega Seruoes 1430FUND ega Sell ements 1435
UND 0 str:ctw de Techrrvlogy 1450
SUB TOTAL- 1000
FUND Dw Spvs Curry D:rectvrs 2110
FUND Ow Non Supv Dept Heads 2120FUNC Pr ns.:pal/Asst Pr nc:pa 2210FUND Sch Durr c/Dept Leaders 2220FUND Bu:ld:ng Techno ogy 2250PUND Teach ‘g Serv:ces -2300
FUND Teachers/Full Out lrstrU 2310FUNC inst. Doord / Team Leaders 2315FUND Med ccl Therapeutc Srvc 2320
FUND Sabst:tute 2325FUND Faraprofess A Ass starts 2330FUND L brar an /Med:a Dtr D: 2340FUND. Profess onal Development- 2350FUND Teats/Molt -Media Adopt 2410FUND Other lnstrvct:ona Materials 2415FUND lnstruct:onal Eqv:pment -2420FUND nstrvctonal Supphes 2430FUND Other nstruct Serv:yes -2440FUND nstruc Technology -2453FUND Go dance/Ad1ustDounse 0-2710FUND Test ng & Assessment 2720FUND: Fsychnlog:ral Serv:ces 2800SUB-TOTAL 2000
FUND Attendance Sers ceo -3100FUND Med cal/Health Serv:ces -3200FUND Fssp:l Transportat:nn -3300FUND ‘ranspert Rental -3300FUND RegularTransportat:on 3370FUND Food Servces 3400FUND Athletcs Serv:yes -3510FUND Other Student A t v:t es 3520FUND Secunty Services 3600SUB-TOTAL- 3000
FUND Dustnd.a Sew ces 4110
FUND Heat ng 4120FUND Ut Sty Sew yes 4130FUND Ma -tenance Of Grounds 4210
FUND Maintenar cc Of B,vld: sgs -4220FUND. Mont Of Eqvpment -4230
FUND Eotraord nary Ma ntenanc -4300
FUND Netwr & Te ecommun -4400FUND echno Ma ntenance 4450
SUB-TOTAL -4000
Goof0.00
791498+ 7486258
2351609 35256734143 352 78 149 352 786885929 37123721
43861 ‘4’,518 49
88,16155 88 161509,000 00 9,000 00
165,53545 .4101545
8,580,87882 512,01173 9,092 89055
r000 000
124,16922 9,709.12 133,870.340 00 1,372,772 72 1,372,772 72000 DOS ,.OSO0O
800 00089470 18,’1931 19,114 1
231,753 16 04 878.8 16,632 0156,841 36 37 178 46 94 019 82
000 71 17546 71,175.46
413,65844 1093,93392 2,00759236
— 393,245 38 29,83283 423,07821
000 16200158 16200158000 5 199656 01,99656
005 luS,769 01 110,76901‘01,736 90 155 407 14 - 357,14404
0 00 - 34,700 90 34 700 40
— 000 555’ 555
16764’30 8 52071 255,16801
000 000 000762 629 58 1 082 228.73 1 844,858 3
$005 $000$14 20008 $83,156 44$2500009 $352,031 00
0251,18450 $251,184 50
$84,008 OS $438,790 78
$706000 $6SS338G$88,000 $80 000 00
$060 $500$234,507 00 $350,394 40
1,124,63942 7 395150 182859092
$594 15206 $7,550 00 - $601 65206
$104,009 40 $ OS $10400940$59551721 $3564050 $631,157 71
$000 $008 $000$000 $9289900 $9289608
05802 19347 $000 $5 802,18347
$82339292 $000 0823,39292$21,500.00 $000 $21 S80 00
$000, $2500000 $ 5,00000$95 000 00 $0 00 $95 000 00
$157 901.63 $000 $157,901 63$9797941 $000 097,97941$3000000 $89 995 00 $149,995 00
$0 OS $49 208 00 $49,208 00$000 515,87550 01587500
$000 $100 229 14 $100,229 14$000 $20794545 $20794545
$000 $73,950 OS, $73 950.00$0.00 $123,812 49 $123,812 49
$497,409 79 $5 090 00 $502,499 79
010,00000 $12,650 09 $22 650.00
$13392800 $000’ 0133,92500o 962 983 89 009,794 58 9 802,778.47
$000 $000’ $000$052,218 51 $11,100 00 5163,31851
$000 $136722600 $1,367,226 800000 $000 00S$080 $000 $000
$65700 017.50505’ $1815700
$22378503 $_02 48494 0326,26697$57,398 13 $53 5000 $110,548.13
$000 $89 412 00 $89,412 OS43405867 1,64087294 2,07493161
$380 2954S 035,50000 $418,798 45$000 $165 000.00
+016’,OOO.OO
$0 10 $459 000 00 $459,000 00$000 $1 8000.00 $10800000
$213 503 11 $12 50000 0343,003.11$000 $93,193 69 $43 093 69$000 $000 $000
$219 827 7S - $25,000 00 $244,827 75‘000 $000 $000
_____________
013,62931 1018,19359 183182300 60847899
2721334 1.31
14,734 19 3 52’15,43905 9366,138 65 - -134
(92 275 86) 85445,23709 153
24,27782 2505’000 000
9,69036 396000 000’
86,22480 (29 037.03) 159’
00065,948 00
329,051.253 00
30237792‘3’ 079 88
4 00O 00
75,400 00
$68956445327,03100
$0000354,79078$_57,973 80
0000
$11558740
EI.04_Ee.S FY14 Rep NO FY14 Oop.-lpla. Budget Sal Budget NO f88$,jj3tal FY1S_$,58__S FY15 Rncumb.-S 5$so,$f° Encumb. - NO FYS5-Total FY15 Ant:c:pS FY15 Ant:c:p - NO FY15 Ar,5 Tot Balance ,Rem.
$008 $000053755 044 $16 986 17 $6 S16 20
$23758022 $74,912 08 018,08559$000 $lOO $11079928
0206,35249 $80 124 68 $3851735$15052278 $97,923 12 07,86225
$00o $000 $7228318$080 $000, $000,
059,22282 00,75678 0202,13550
$000 $000
$899 80 - $78 140 21$281481 0333,39270
$15,571.59 $1664709707,95284 0392,96735
$52500 $256 033 15$4,218 32 $76 501 50
$000 $00054,30709 $318 43’ 99
1,010,937 05
550,266 82105,443 14S85 3S4.o6
0 00000
5519,71365782,084 40
$20 500.5035,81119
‘7 505 3454,05001
108 224 09403750’
00S 005.000 0000Sf0 00
418 5040.05 -
135.223 35
o so0.00 -
0.09o so,
4,600 00,2,10000
S 000 00O 00
52077870 1531715 75
5,78335 556 OSO 170 00 105 443 14
uO 43658 604,791340.00 000
46,075 59 ‘ 45 076 69505 551971360
0 00 782 084 40
$0 00 0,500 50
451122 41,322410 00 179,605 34
000 64,060 01000 108,22409
42,268 58 45,306 1834 753 95 34,753951178304 11,7830435,29742 35,297.42
177,263 23 177,253 23
48,652 79 - 48 552.7972,32849 7232849484854 49340291
1000755 10057.55000 135.223 31
0 002,000 50
4 000 0045 000 0012,000 00
o 0040,000 00
0 00
‘6,50000
o so2,000 004 06000
45 000 0016,680002,10002
40 000 000 00
25,500 00
o so3,00823 3 52’,
14,538 30 4 16’,39,713 53 1581’,
39 14342 892’,6,10065’ 230,
(28,501 SO) -32 39’,0 55
546141 156,
75744435 322,712 83 495,19935
$42944924 $11185107 $2 013 10
$5824040 $2047204 $000$47498579 $148 28924 $15 196.66
$000 $000 $000$0 00 $0 00 $09,745 50
$3,337,159 50 $242464800 $000$41026728 $26828589 $000$2274591 $3168109 $000,
$000 $000 $2,605 59093 593 58 $6,888 75 $0 OS
$10518043 $56 176 63 $000$87 669 29 $42 55 17 $0 00
$1,810 00 $000 $41,855 98$0 00 $0 00 ,,4,732 18$0 00 $0 00 $5 330 10 -
$000 $000 031,94231,$000 $000 $112,705.92$009 $000 $192_S 41$000 $000 $6508615,
$315,559.50, $171,728 03 $2,907 55$9 023.30 $000, $53,324 30
069.98850 551.63104 0000
36,39035 161274508
$640 40 $544 500 82
$000 $8871244
$4 127 16 $64349885$000 $009
$8 939 11 $6060461$000 05,761,80800$0 00 $505,553 17$000 $54,428.00
$120000 - $380559
$000 $100,402.33
$000 $161,357 06
$000 $13020746$14 463 02 $08 14000
$3,901 77 $28,533.95$302240 $336055
$1578888 $47,729 19
$44,153 53 $15607055$5,287 30 $24,517 71$8 028.79 $73 114.95$1 499 13 $491,704 31
$4641.50, 067,089 200000 013151954
678000 129,50000 136’5000
703800 130000, 8,33900t,774 25 S 00 1 774 256,67184 500000 1167184
000 000 0000 00 ,.0 000 00 20 000 0
3000005 000 3000000500 000, 000000 000 000000 20,000 00 000000
76,000.00 0 00 5 000 00
000 000 000
000 000 000
500000 10,00000 1500000
0.00 8,00000 800000000 600000 6,000000.00 52,49900 5249900000 51,07400 51,074000.00 16,00000 18,00000000 25,00000 25,00000
5 087.25 50000 .58725000 000 000
.500 05 000 .500 00
7956404 435’,
48,760 24 8 1013,52271 130024,012 98) -3 80’
000 300’,421439 454,
1038547 018-136,839 70 16 62
(32 928 00) 153 15119441 470’,
81482 33) 0003,455 43) 2 19
322805) 32894585500 o90512,574 05 25 55’,
514 45 3.24,
0.95, 000
090 000’31,43229’ 42.50
2569754 2076’,5,208 23 1 04
44,439 26) 196 20’191S4l 014,
5,433 573.82 3,344,19040 43930577
$000 $000 $000$2930033 $45,613 53 011,81971
$000 $006 088580394$000 $ooO $0000000 $000 $000$000 0000’ 013,53087’
18O,173 OS $6513 10 $5999996$378225 $41 960 70 511,90335
$000 $000 $48,363 51
115,70124 9,332,87128
$000 $000$580454 093,54531
$481 222.19 $ 357 025 13
$0.00 $000$000 $000
$000 $1963087$9,698 14 $266 304 25
$289230 $60,543 60
$9 980 50 $_‘9,344 11
134 071.34 217,373.00 301,44434
0.50 000, 0002,50000, 1S0000 460000
000 - 7149460 71,49405000 000+ 000000 000 000000 400 000
37,09900 15.00000 520990011,65600 38,00000 49,65000
0 00 5,000 00 5,000 00
118,452.05 u.20
000’ 000’,6077220’ 4027’,
(71,294 13) 521000 000,000, 50,
147387) 812’,7,8672 239’,
35453 032’26,067 89 29 15
213 263 53 9409243 1647 52144 51009777 1065475 27
$28524593 576 916 12 $2163802 $1’ 564 19 $39636426
$000, $000 $9923357 $3532728 $13455095
$060 $000 $29547150 $169 557 18 $455 13858
$000 $000 $15601789 $217089’ $18827586$16087544 $4739057 $7773593 $22 S,,3 08 $300 5,502
$0 00 $0 60 $44 631 92 $4 ,83 95 $48 91S 87
$000 $000 $600 $000 $5000152 35552 539 4761 - $27 503 58 $3 14478 $23205259
00 00 SO OS 50 00 50 00 60 00
51,4900 130,99400 182,,43 00
40000GW 370000 770000
5 00 15 000 00 10,000 00000 000 000000 12,000 00 1 000000 00 29 240 00 29,24000000 20,00000 2000000000, 000 00
2,284 80 0 00 2,284 80000 000 000
164,05430 732,83,51, 259,25943 6,774,585.23 6 284 80 79,94 00
Minuteman Regional School District
FY15 Budget - Expenditure Report
as of March 31, 2015
2Desero,t on
FUND Enrpoyee Ret’rernent 5100
FUNC nsurance Programs 5200
FUND ReOree nuorance 5250
FUNC Other Norm Emp 03 rmsurumr - 5260
FUND Reta/Lease Of Equrpment 5300 -
FUN, Debt Serurce Runs 5400
FUND Other Freed Charges 5500
SUB-TOTAL - 0000
FUND Dommurrty Servoes 5200SUB-TOTAL - 6000
FUND Acq & r’proue Of Bu1d 7200
FJNC Ocq& nrp’voeOEn’p 7840
5UNC Cat ta “erv’ogu - 7350
FUND. Repose Cf t4,,’orm-ent - 2403
5UND Acqu sour Cf ‘2utY’ ,eh 7503
FUND Repose Of r2tor ierrc e 7600
SUB-TOTAL - 7000
FUND Deb’ Ret re Fr mrs pa -0120
FUND ,mrterest-Bonc: 8:90
FUND Debt 5cr rn7Dn”er -0600
SUB-TOTAL - 8000
FUND T Our N .F,rbL 3-vvo.s v303
FUND Payrretr Is asS 5400
SUB-TOTAL - 9000
Budget NO - Budget -Total
5000 $15000000 /150,00000
$000 $2 107,719 36 7210771936$000 $590,000 00 - $590 000 00
$000 $8345000 $8346000
$000 $2240000” $2240000
$0 0 $0.00 $1 00
$000 58.00000 03,00000
10000000 000 100 000.00
$000 C43382500 543607500
0000 -93 01070 $9303000
:032 2000
SD 10 SC 10 5000
8470 384,660CC 020,000.00
5030 SC’S
FY15 Errror-rb S FY10 Ex NO FY15 Encumb. NO FY15 Total
$000 5000 $15000000 $000 5150,00000
$0.00 5000 $1 617 257.51 $46735221 $2 104,60972
$000 $030 $276,991 72 - $12000003 $356,991.72
$0.00 20.00 589 501.06 $000 589,001.08
$000 $000 $1100759 $805741 $1966500
$0 03 $7.00 - 5” 00 $0 7,0 SO 00
$000 0070 $42160 $000 $42168
7,52 000 0)0 000
5006 $37731498 $10,943 66 - 5388.25054
5070 - $69,361 11 53u,037 65 5100 198.”
84CC , 57.20 02C0 52_C
0603 5026 0 CI 0000
5002 , 02005-122 0020 0)2,884 73
084.0 020: 7OCr’ SOLC
F/j/$otc!pzS $$n$000NS 4Y15 ArmS Tot 8°j84o /_5prn,
ooo 000 000 000 300’,
0 00 - 0 00 000 3 109 64 0 15’
0 00,
120,000,00 120,000 00 73 008 20 12 37 -
0 00 0 00 0 00 6,041 06) 7 284,
000 000 000 273500 1221’,
000 000 000 000 ,,00’
0 00r
500 00 500 00 7 078 32 88 48
I - 1 -
6904 Easpendliures FY15 Budgeted FY15 EpendItureu and Encumberance as of 3/31/18 FY18 Antfcfpated Expendf turns Baf once % Rem,
O84truv FY14 Exp, S FY,,/L5,,5f S f/,4,,$n-Total 84$,Sal 3gs$_,,N Yudj,et-Tutal Fj,5,$84,0 FY 5 Errsurrrh S - F, NO FY13 Encurrb NO 5315 .‘rotal FY10 A tc,,, S
Adminstration - 1 010 ‘3705 5 077870 0.031.71570 1 124,63942 70395150 1,028,59092 75’ 44435 322 71283 - 49619930 3639035 - 1612,74688 73000 843,500.00 - 1,5 280 0 7906404 430
Student Instructional Services 800587882 512 011 73 909299055 8,962,98389 39,754 °8 - 002 7’3 47 5,433,684 82 3,344 19045 03430077 155.701 24 9 332 076 26 ‘4 071 34 ‘1 373 00 - 351 444 34 11846285 1 21’,
Student Sernices 41365844 93 033 42 2 ‘0’,092 38 43405867, 0,84007294 2,07490161 203 6363 04,00243 104 52144 1059777 1860,4’S 27 51 4300 130 994.06 15220300 2721334 1 31’.
Operations & Maintenance - 762,614 58 1 08_,_2t 73 1,344,85831 313 62931 1,018 199 69 ,031,823 00 808,47839 - 194,054 6 - ‘32 8 251 289,26943 ‘ 2,77453523 8,28480 7954000 35,224 Ru 29,037.03 u.53
Insurance, Retrremnnt, Leases - 000 69452547 , 2094,52947 000,06117336 , 7.980,57936 000, 070 2 145,’79 58 615,47382 - 13 000 120 000.OC 02050800 7989018 2 77’
Conmrnunity Services 103 000 00 3 16 550 000 00 u70 006 00 0 00 - 1CC 200 30 0 “0 - 3 ‘0 0 00 3 00 - 0 06 200 50 - 0 60 - 120,000 00 0 DC 0 60’,
Asset Acquistmon &Imnpreucrnent - 60 , “_ 73u 41 - 72,731.44 Cl) 141 305 00 58133500 500 - 84 457 540 13 4123131 D9 311 41 784 07,81500 - “0,616 00 005241 - -1 36’,
Debt Service 2CC 433 062 32 139 062.84 117 - 469 47697 - 469 47637 C’ 006 , 445,52598 1 077 DC 44670298 215 - 3.58 300 29 “0.39 , 3 91’,
TuiBon Payments 3CC 1152772 81.522 72 DCC 33100 37 30,53036 ‘2 ‘‘00 1,390 CC, lO”OOD 13 11)00 120 s2 006 OC 12,ulO 00 ,032 CD
TOTAL 07,068,00383 “.571,53303 10.033,’02 92 11,439.3:123 - 0 279,764 C4 7 012 352’R - 3520.55001 5,’72,914 71 7.502 12572 11843 052 230 380 71 ‘4”,97n 00 1.033.30814 184.734 36 7 30’,
FY14 Eup 5 EY$_$3B_,,$3 FY54 Eup Total
0 00 150 000,00’ 150,000 00
0,00 1,887,223.56 1087.223 56003 043,153 89 543,153 89
0,00 35,53100 85531.00
000 24381,79 24,301,79
000 000 000
000 , 3,23923 723923
100 000 00 0 00 000 000 00
0 00 534743 32 664,043 82
050 30537 52 , 3° 637 62
000 200 ,C0
0.20 ,,00 3C3
lCD “20 0C3
300 3C0 ‘2.28
000 2694,52347 2,63452947 000 — 961,57° 36 2,361,57336 400 000 - ‘14577956 51540952 2 751 189 18 000 12050000 120 500,00 79,89018 2 70’
100 000 00 0 00 - 100 000 30 100,000 00 ., 00 - 103,000 00 $0 00 50.03r
$0 00 56 00 $0 00 ‘0,000 00 ‘‘ 0 00 - 103 300 00 0 00 3.00’,
3 00
$0 06
$0 CO -
TOTAL
170 000 00
0 00
0 00
900 10030000
9061600 5361630300 300
1CC COO
306
OD’J 2)0
7.C0 77173144 “72,73144 ‘300 1S6500 59135500 0CC 365 46734010 41,’8431 703.31141 233 5,61630 5560532 ‘005241 146’,
063 217,387 CS’ 11008708 $700’ 23D44395 5232,14305 5,20 S3DC 5232,443 55 $020 $84244305 JOC ‘300 bC 0C0 ‘30’,
C 00 - 3 CO - 0,62’ $0 00 $0 Cu, 84’ CO SO 84 07 DC - 30 OC 51 00 - 52 CC 20 - 5 ‘30 - 2 3D 7 SC - 0 C84.
0 CO 223,37024 123 27° 24 0050 5284133 41 8431,_SO 42 7030 0053 5213.11243 31 6’ C) 021025949 :31 700 300 :5’7933 “ 25’
013 40306233 433,86231 1C0 36347697 .25347—19 030, 203, 44052398, 1,07737 445_C_SO ‘uC’ 070 300 15,7399 3.51,
106 5102272 51,52271 $707 50003C03 530,C3030 5584 5700 .01396.02:. 5:216300’ 510.11300 2 18430050 8400330 733200
173 0.05 306 0031’ ,000 SSCD 5303 8403 3030 5650 0330 3D:’ 200 260 220
530 81022.724 61,52272 230 36303 43 35.60330 3Cu - 000 .1 395 30 1020000 , 50 11323 ,SC 82,000 06 - 12 00630 “300 00
10,868 10389 7,571,59303 18,339,73292 11,435,31129 3,20975434 19645,86533 31285079 3.925,050,01 5,772,91471 1602,12572 u8,313052 27 298 385 14 ‘40,92330 - 8,039,308 1 292,70495’ 149
000 000’,
036 030’,
138 77, 773’,
DOC CC,,,
C10 _00’,
:00’ oD’v’or
Min
utem
anR
egio
nal
High
School
FY15
Budget
Rev
olv
ing
Fu
nd
sR
eport
__iL
Mich
3LZ
D15
FY15
TD
Fund
jf5,,,$e__B
alanceR
evenuesjd
ed
Encum
beredFund
8a(ance
5Ji,L
Q1
5f31J
1????T
hR
ev
olu
g
1100000-C
om
munity
Ed
500C
omm
unityEd
Gen
eral$0.00
$9
951
926
$20,337.72
501A
dultEd
$161,966.03$25,000.00
$126,843.59$13,030.34
502D
istrictS
upport$
10
0,0
00
.00
$0.00$0.00
503Y
outhP
rograms
$28,9
44.7
5$
50
,00
0.0
0$1
23,2
41
.55
$3,695.29
504S
um
mer
School
$105,9
86.5
0$
20
,00
0.0
0$
64,3
80
.46
$0.00
505S
um
mer
School
GnU
$6,59932
$6,500.0059
102.68$626.96
Total
Fund
Balance
582,5
6700
5403,4
96.6
0$101,5
00.0
0$4
23,0
87
.54
$37,6
90
.31
5126785
75
1200000-PG
300Pg
pro
gram
sG
eneral
(568,674.00)50.00
$44,813.66$13,444.04
301C
arpen
tryPG
575,0
28.8
559,0
45.0
0$94
,35
1.9
1$2
8,6
03.7
9
302E
lectricalPG
523,0
12.7
751,8
10.0
0$0.00
$0.00
303P
lumbing
PG$20,2
10.0
050.00
541,247.17513,275.72
304C
ulinaryPG
$25,1
43.8
5$3
620.005125.00
50.00
316C
osmetology
PG$54,2
77.1
653615.0
0935,011.68
$1
6,8
31.1
5
305H
orticu
lture
PG$0.00
$0.0050.00
50.00
306C
om
puter
PG$0.00
$0.00$0.00
$0.00
307G
raphicsPG
$0.00$0.00
$0.00$0.00
308E
arlyC
hildhoodPG
$40.00$0.00
$0.00$0.00
309W
eldingPG
$3,0
00.0
0$0.00
$0.00$0.00
310A
uto
motiv
ePG
$71,2
69.8
2$4,8
60.0
0$71olO
.90
$35,7
06
.42
311R
oboticsPG
$0.00$0.00
$0.00$0.00
312B
iotechPG
$3,000.00$0.00
,$0.00
$0.00
313D
entalPG
$2
2,8
82
.50
$5
,65
0.0
0$29
,98
4.4
5$2
3,2
82.0
5
314H
ealthC
ccPG
$15,0
00.0
0$0.00
$0.00$0.00
315H
VA
CPG
$25,3
24.4
8$
3,0
15
.00
$0.00$0.00
Total
Fund
Balan
ce1568
6’4
00)$33818943
R31
61500
$7111
44
77
$131143
17(5
10/1
51
51.)
1300000-Facility
Rental
400R
entalsG
eneral
$267,2
06.6
5$69904.2
5$
13,4
44
.78
401C
omm
untiyP
ool$59,4
10.4
6$10,0
00.0
058,587.25
$3,750.00
402F
acilitiesR
ental$64,1
95.6
85
20
,00
0.0
05
71,5
21
.39
$10,376.67
40310
Mill
St
.
$18,0
00.0
05
6,0
00
.00
.
$1,184.20$288.00
40416
Mill
St
$0.00$0.00
.
$31,018.92$43,900.82
40522
Mill
St
50.00$0.00
$21,349.65$9,300.27
406L
incolnL
ab5135,0
00.0
05
45
,00
0.0
05325.00
$0.00
407E
nergyH
ouse$25,0
00.0
0$5,0
00.0
0$2,654.91
$0.00
408H
ouseR
entals$0.00
$0.00$0.00
$0.00
Total
Fund
Balance
5267,2
06.6
55301,6
06.1
45
86
.00
00
0$206
,54
5.5
7581.0
6054
53
67,2
06
68
1
1500000-M
iddle
School
Min
utem
anR
egio
nal
High
Sch
oo
l
FY15
Bu
dg
et-
Rev
olv
ing
Funds
Rep
ort
asof
March
31.2015
Revenues
gted
Revenue
2015
600M
iddleS
choolG
eneral
603M
iddleS
chool-A
cton
604M
iddleS
chool-Bolton
605M
iddleS
chool-Boxborough
601M
iddleS
chool-L
ancaster
602M
iddleS
chool-S
tow
Total
Fund
Balance
$0.00
$1
65
,62
7.0
0
$110,9
10.0
0
$32,6
87.0
0
$91,6
28.0
0
$122,7
03.0
0
Sh
ort-term
borro
win
gp
roceed
sof
5434,0
00
notincluded
inrevolving
funoacco
unt
balance
Rrnd
Dept
1400000-T
rades
BeB
aia
pce
ed
20
1S
Encum
bered
01
5
Ff15
YTD
Fund
Balance
200V
ocationalG
eneral$0.00
5000
1420100A
utoM
echanics$27,333.52
$4000.0
0
1423100
Bakery
($1552)
54,500.00
1420400
Carp
entry
$7,719.72$0.00
1421200
Cosm
etology$15264.4
7$4100.0
0
1423300C
osmetology
Kits
$6,2
38.0
0$2,0
00.0
0
1421700
Mark
eting!
Sto
re$261.93
$750.00
1422400
Horticu
lture
$2,617.69$350.00
1420500H
VA
C$4,401.79
$0.00
1423400
PO
uting536.379
2S50.00
1423200R
estauran
t(5
2,2
02
.lSl
$7,000.00
1420200
Welding
$1,0
08.4
0
.
$0.00
1473100
Gourm
etC
lub57,857.91.
8700.00
1420300E
lectrical$3,944.00
$0.00
1420100P
lumbing
$4,452.09$0.00
1422800
Drafting
$305.00$0.00
1421400
Child
Dev
elopm
ent
$99,1
57.4
4
Total
Fund
Balance
$9,573.67
513,487.32
$50.00
58,32596
$2,129.00
$1,618.00
$550.00
$0.00
$436.00
$20,5
19.5
5
$0.00
$0.00
$0.00
$0.00
$0.00-
541,8
13.2
7
$0
00
520,03427
$3,020.87
($4498001
$19,350.45
—$10,3
67.0
0
(51,411.011
515,0
91.1
1
513,0
03.1
5
58,492.00
$5,537.12
$0.00
$4,040.94
$1,070.65
$0.00
50.00
533,4
14.1
2
50.00
50.00
$0.00
$0
00
$0.00
$88,39341
$0.00
$5,781.81
$1,947.78
$0.00
$2,802.85
$0.00
$0.00
$23.55
$0.00
$0.00
$8,370.39
$0.00
$0.00
$0.00
$0.00
$0.00
$25
,94
4.4
9
$265,7
69.9
5
$2,423.49
$4,401.79
$36,81525
1516,36701)
$1,008.40
$8,557.91
$3,9
44
.00
$4,452.09
$305.00
$38,1
42
.81
$12,5
00.0
0
$214,7
33.5
3$101,491.42
$35,9
00.0
0$17
3,0
83.4
4$45,027.53
-$13
3,0
13.9
8
$51,9
25
.20
$0.00
$0.00$92,401.54
54
9,8
61.3
3
$0.00$67,853
59$36,743.99
$0.00$1
9,1
53.5
8$10853.2
8
$0.00$58,3
08.8
6$36,430.01
$0.00$90,0
60.4
9$37,953.7
200000-F
oodS
ervice
01200000-
Tuition
Revolving
7000000-C
apitalP
rojects
Feasibility
Study
$266769.9
6--
$524,5
55.0
0$0.00
$389,7
13
.26
$171,8
42
.37
-$229
,759.3
3
314,1
51.7
25213.0
46.5
0$103,947.87
$22
9,0
04.3
3$
88,6
99
.47
$14,1
51.7
2$213,0
46.5
0$103,9
47.8
7$22
9,0
04.3
3588,6
99
.47
$13,4
42.2
9
$5
,65
5,5
26
.49
$1
,25
3,2
70
30$4,7
09,8
93.2
0$6,037
525.00$0.00
$5,6
55,5
26.4
9$1,2
53,2
70.3
0$4,7
09,8
93.2
0$6,0
37
,52
6.0
0—
$0
0$5
,581,1
63.9
9
5230,4
67
71)$13,3
25.0
050.00
522
,32
5.0
0$0.00
($230.45771)
51-382S
.0050
00$22,325.00
$0.00(5238,967.71)
2
9. Subcommittee Reportsa. Superintendent Negotiations and Evaluation SubcommItteeUpdate on Superintendent Evaluation
b. Policy Task Force Report
VOTE: To approve PolIcy DBJ, Budget Transfer Authority, for 2 ReadingTo approve Policy DBI, Budget Implementation, for z’ ReadingTo approve Policy DB, Annual Budget, for 2’d Reading
School Committee Member Information
1. Contact
Name
CitylTown
2. Goal 1A: To improve the consistency and quality of staff evaluation in compliance with the Memorandum ofUnderstanding (MOU) and DESE standards, I will implement year 2 of the Minuteman Educator Evaluationprogram described in the MOU between the District and the Minuteman Faculty Association from August2014 June 2015, in support of School Committee Goal #5,
J No Opinion
Did Not Meet
Some Progress Made
Significant Progress Made
Met
- Exceeded
comment
3. Goal 1B: From July 2014— June 2015, I will provide professional development resources for 20 teachers,managers, and administrators to participate in the program titled “Studying Skillful Teaching” and “AnalyzingTeaching for Student Results” offered by the Research for Better Teaching (RBT) organization so thatteachers, managers, and administrators can increase their knowledge of teaching and learning and developtheir careers.
No Opinion
Did Not Meet
Some Progress Made
Significant Progress Made
Met
Exceeded
comment
1
4. Goal 1C: Between October 2014 and June 2015, I will take part in a minimum of four (4) meetings alongwith administrators and teachers’ representatives to gain feedback on the implementation of the MOU andDistrict Determined Measures as well as to gain insight into ways to make staff relationships more productive.
No Opinion
Did Not Meet
Some Progress Made
Significant Progress Made
Met
Exceeded
Comment
5. Goal 2: From August 2014 through June 2015 I will monitor and support three (3) school wide initiativesand their implementation to improve the learning of all students, i.e., the Collins Writing Program, the Reading
Consultancy and the Executive Binder.
No Opinion
Did Not Meet
s Some Progress Made
Significant Progress Made
Met
Exceeded
Comment
6. Goal 3A: I will update the “District Progress Measures” Report to create a comprehensive documentdescribing the “state of Minuteman High School” and present this to the School Committee in December
2014.
No Opinion
Did Not Meet
Some Progress Made
Significant Progress Made
Met
Exceeded
Comment
2
7. Goal 3B: From November 2014 through June 2015, I will meet with the Principal and the Executive Teamto prioritize and describe goals that support improvement in student attendance, reading and mathassessments, MCAS performance, work-based Learning participation rates, and graduation placement ratesto determine performance targets.
- No Opinion
- Did Not Meet
Some Progress Made
Significant Progress Made
Met
Exceeded
Comment
8. Goal 4A: From August 2014 through June of 2016, in support of School Committee Goal #1 I will continueto meet the deadlines of the extended MSBA Feasibility Study by continuing to engage in personalcommunications with each member-community municipal representatives as needed. The specific timelinesand milestones will be tracked as a component of the Feasibility Study and will provide detailed evidence ofmy success in meeting this goal.
- No Opinion
Did Not Meet
Some Progress Made
Significant Progress Made
Met
Exceeded
Comment
3
9. Goal 5A: From July 2014 through January of 2015, in support of School Committee Goals #1 and #2, I willpersonally meet with each Superintendent in our District to communicate Minuteman services and programsto develop specific communication strategies resulting in collaboration and projects that are of mutual benefitto the district and the member town school districts.
No Opinion
Did Not Meet
Some Progress Made
Significant Progress Made
Met
Exceeded
Comment
10. Goal 58: From October 2014 through May 2015, in support of School Committee Goals #lb, #2a, #2b, Iwill develop a communication strategy that ensures necessary buyin from all member towns; work to increaseenrollment from member district towns; and continue to engage potential new members to join the District,respectively, through engagement with the school communities in each of our member towns and largest non-member towns through presentations at member town school committees.
- No Opinion
Did Not Meet
Some Progress Made
Significant Progress Made
Met
J Exceeded
Comment
4
11. Goal 6: From July 2014 through June 2015 and in support of School Committee Goals #la, #lb, and #2b,will continue to meet with member towns that have not passed the revised the Regional Agreement to attain
full approval by the close of Spring 2015 town meetings.
No Opinion
Did Not Meet
Some Progress Made
J Significant Progress Made
Met
Exceeded
Comment
12. Goal 7: From July 2014 through June 2015 and in support of School Committee Goal #3, I will collaboratewith the Assistant Superintendent of Finance to develop a framework for the analyses of Per Pupil CostsStudy for review and endorsement by the Minuteman Finance Subcommittee. The study will be conducted inNovember and December 2014 with preliminary findings to be presented to the full School Committee by theAssistant Superintendent of Finance in February of 2015,
No Opinion
Did Not Meet
Some Progress Made
Significant Progress Made
Met
Exceeded
Comment
5
13. Goal 4B: Between August 2014 and February 2015, in support of Goal #1, I will engage the staff andstudents in the MSBA Design process to solicit feedback for the design team to honor the priorities of theschool community and to further craft a plan for transition to a career academy model by personally facilitatinga minimum of 8 hours of planning workshops with staff, and at least 6 hours of planning and feedbacksessions with student representatives from the sophomore, junior, and senior classes.
U No Opinion
Did Not Meet
Some Progress Made
Significant Progress Made
Met
2 Exceeded
Comment
Done
6
Current Policy
DBJ
BUDGET TRANSFER AUTHORITY
A, Overview
M.G.L. Chapter 71, Section 37. gives school committees the power and duty to “. . .review andapprove budgets for public education in the district.. .“ Chapter 71, Section 34 gives the schoolcommittee authority to determine expenditures within the total appropriation and the exclusivepower to transfer amounts between line items that are defined as DESE state function codes inthe school operating budget.
B. Budget Adoption
The School Committee shall approve a budget based on the Superintendent’s proposedexpenditures that is presented utilizing the state function code level format of the Department ofElementary and Secondary Education.
C. Transfer Authority
The School Committee shall be responsible for making transfers between the Department ofElementary and Secondary Education state function codes as recommended by theSuperintendent.
Transfers within state function codes are the responsibility of the Superintendent, subject toperiodic reporting to the School Committee of transfers that are greater than $10,000 and withina timefrarne of two weeks.
LEGAL REF: M.G.L, Chapter 71, Sections 34, 37
Original Adoption:Revision:First reading: 7/21/09Second reading: 9/22/09Adoption: 9/22/09Review:Minuteman Regional Vocational Technical School District
Draft Revisions for 2nd Reading 4.14.15Reviewed by Finance Subcommittee 6.24.14, the Auditors 2.9.15, the Policy Task Force andFinance Subcommittee 2.10.15; SC Approved for 1st Reading 2.24.15
DBJ
BUDGET TRANSFER AUTHORITY
A. Overview
M.G.L. Chapter 71, Section 37, gives school committees the power and duty to “...review andapprove budgets for public education in the district...” Chapter 71, Section 34 gives the schoolcommittee authority to determine expenditures within the total appropriation and the exclusivepower to transfer amounts between line items that are defined as DESE state function codes inthe school operating budget.
B. BudgApn
The School Committee shall approve a budget based on the Superintendent’s proposedexpenditures that is presented utilizing the state function code level format of the Department ofElementary and Secondary Education.
C Transfer Authority
The School Committee shall be responsible for making transfers between the Department ofElementary and Secondary Education state function codes as recommended by theSuperintendent.
Transfers within state function codes are the responsibility of the Superintendent, subject to avote of pe i+ep&rti-ng4tthe School Committee for &f transfers that are greater than $10,000.Transfers less than S 10.000the Finance Subcommittee on a quarterly basis.an-Fwi4-in--—time-ia-m-e-f-t-—week-s-
LEGAL REF: M.G,L. Chapter 71, Sections 34, 37
Original Adoption:Revision:First reading: 7/21/09; 2/24/1 5Second reading: 9/22/09Adoption: 9/22/0 9Review:Mmutenzaiz Regional Vocational Technical Scli ool District
Current Policy
DBI
BUDGET IMPLEMENTATION
Expenditures Under the Budet
The Minuteman Regional Vocational Technical School District is a legal entity created by theCommonwealth and by agreement among participating municipalities. As such, it has thepower:
1. To adopt an annual operating and maintenance budget.2. To receive and disburse funds for any district purpose.3. To incur temporary debt in anticipation of revenue to be received from any source.4. To receive any grants or gifts for the purposes of the regional district school.
All purchasing shall be in compliance of Chapter 30B, Uniform Procurement Act and other actsapproved by the State Legislature.
The Minuteman Regional Vocational Technical School Committee appoints the treasurer andmay appoint an assistant treasurer and other personnel to manage and operate the expenditureprogram and the business affairs of the school district.
The Committee, under provisions of law and of the regional agreement, assesses membermunicipalities for expenses of the school district.
There are two important fiscal controls over the expenditures of the Minuteman RegionalVocational Technical School District Committee:
1. The Committee must submit an annual report to each of the member towns containing adetailed financial statement and a statement showing the method by which the annualcharges assessed against each town were computed. together with such additionalinformation relating to the operation and maintenance of the school as may be deemednecessary by the Minuteman Regional Vocational Technical District School Committeeor by the Selectmen of any member town.
2. The books of the Minuteman Regional Vocational Technical School District Committeeshall be subject to an annual audit by a private accounting firm.
LEGAL REF: M.G.L. 7 1:16; Ch. 30BCROSS REF: District Agreement; DIE (policy on Audits), School Committee By laws (BBA)
Original Adoption:Revision:First reading: 7/21/09Second reading: 9/22/0 9Adoption:Review:Minutenian Regional Vocational Technical Sc/i ool District
Draft Revision for 2 Reading 4.14.15.Reviewed by Auditors 2.9.15, Finance Subcommittee and Policy Task Force 2.10.15; Approved SCReading 2.24.15
DBIBUDGET IMPLEMENTATION
pcitures Under the Budget
The Minuteman Regional Vocational Technical School District is a legal entity created by theCommonwealth and by agreement among participating municipalities. As such, it has thefollowing powers. and other powers as granted by law:
1. To adopt an annual operating and maintenance budget.2. To receive and disburse funds for any district purpose.3. To incur temporary debt in anticipation of revenue to be received from any source.4. To receive any grants or gifts for the purposes of the regional district school.
All purchasing shall be in compliance of Chapter 30B, Uniform Procurement Act and other actsapproved by the State Legislature.
The Minuteman Regional Vocational Technical School Committee appoints the treasurer andmay appoint an assistant treasurer and other personnel to manage and operate the expenditureprogram and the business affairs of the school district.
The Committee, under provisions of law and of the regional agreement, assesses membermunicipalities for expenses of the school district.
There are two important fiscal controls over the expenditures of the Minuteman RegionalVocational Technical School District Committee:
I. The Committee must submit an annual report to each of the member towns containing adetailed financial statement and a statement showing the method by which the annualcharges assessed against each town were computed, together with such additionalinformation relating to the operation and maintenance of the school as may be deemednecessary by the Minuteman Regional Vocational Technical District School Committeeor by the Selectmen of any member town.
2. The books of the Minuteman Regional Vocational Technical School District Committeeshall be subject to an annual audit by a private accounting firm.
LEGAL REF: M.G.L. 71:16: Ch. 30BCROSS REF: District Agreement; DIE (policy on Audits), School Committee By laws (BBA)
Original Adoption:Revision:First reading: 7/21/0; 2/24/1 5Second reading: 9/22/09Adoption: 9/22/09Review:
Current Policy
DB
ANNUAL BUDGET
One of the primary responsibilities of the Minuteman Regional Vocational Technical SchoolDistrict Committee is to secure adequate funds to carry out a high-level program of education.
The annual school budget is the financial outline of the districts educational program. Theannual school budget process is an important function of the school district operations andshould serve as a means to improve communications within the school organization and with theresidents of the communities in the di strict.
Public school budgeting is regulated and controlled by statute and state regulations. TheSuperintendent will be responsible for preparing and presenting the annual school budget to theCommittee for adoption.
The Superintendent may work with the Finance Subcommittee, the Business Manager and theDistrict Treasurer and others as appropriate to prepare and present the annual school budget tothe Committee for adoption.
LEGAL REFS: M.G.L. 15:1G;71:16;71:16B;71:38N;71:59
CROSS REF: DISTRICT AGREEMENT
Original Adoption:Revislo,,:First reading: 7/21/09Second reading: 9/22/0 9Adoption: 9/22/09Review:Mijititeinan Regional Vocational Technical School District
Draft Revisions for School Committee 4.14.15.Reviewed by the Auditors 2.9.15; by the Policy Task Force and the Finance Subcommittee2.10.15; Approved SC for 1 Reading 2.24.15
DB
ANNUAL BUDGET
One of the primary responsibilities of the Minuteman Regional Vocational Technical SchoolDistrict committee is to secure adequate funds to carry out a high-level program of education.
The annual school budget is the financial outline of the districts educational program. Theannual school budget process is an important function of the school district operations andshould serve as a means to improve communications within the school organization and with theresidents of the communities in the district.
Public school budgeting is regulated and controlled by statute and state regulations. TheSuperintendent will be responsible for preparing and presenting the annual school budget to theCommittee for adoption.
The Superintendent and Assistant Superintendent of Finance will may-work with the FinanceSubcommittee, th —B-u&i-ness 4anager-an4-the District Treasurer and others as appropriate toprepare and present the annual school budget to the Committee for adoption.
LEGALREFS: M.G.L.15:IG;71:16;71:16B:71:38N;71:59
CROSS REF: DISTRICT AGREEMENT
Original Adoption:Revision:First reading: 7/21/09; 2/24/1 5Second reading: 9/22/0 9Adoption: 9/22/09Review:Iinuten,a,z Regional Vocational Technical Sc/i ool District
10. Secretary’s Report
VOTE: To approve past Open Session Minutes of 2.24.15, 3.12.15, 3.24.15
1 DRAFT2 OPEN SESSION MiNUTES3 MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRiCT4 REGULAR SCHOOL COMMITTEE MEETING5 FEBRUARY24,2015PM 6:30PM6 PAUL REVERE ROOM, MINUTEMAN HIGH SCHOOL78 Present:9 Jeff Stulin, Chair (Needham) (arrived 6:50 PM) Kernon Taschioglou (Lincoln)
10 Carrie Flood, Vice Chair (Concord) Dave Horton (Lexington)11 Nancy Banks, Secretary (Acton) Mary Ellen Castagno (Wayland) (left 8:56 PM)12 Alice DeLuca (Stow)13 Ford Spalding (Dover)14 Cheryl Mahoney (Boxborough)15 Judy Taylor (Carlisle)16 David O’Connor (Bolton)1718 Absent: Dave Manjarrez (Sudbury), Sue Shefiler (Arlington), Jack Weis (Belmont). Daniel Mazzola (Lancaster),19 Doug Gillespie (Weston)2021 Others Present: Ed Bouquillon, Kevin Mahoney, Jack Dillon. Elizabeth Rozan, Steve Sharek. Michelle Roche.22 Diane Dempsey. Sheila Nagle, Connie Maynard. Eugene DiPaoio. Marjorie Daggett, Dan Cassidy23
24 1, CALL TO ORDER: OPEN SESSION2526 2. POSSIBLE EXECUTIVE SESSION27 Pursuant to Purpose 3 (MGL Ch, 30A, 5. 21(a) (3)): To discuss strategy with respect to collective bargaining with28 the Minuteman Faculty Association, as an open meeting will have a detrimental effect on the bargaining position of29 the Committee.3031 ACTION2OI5#1I32 Moved (Spalding) and seconded (DeLuca)33 To enter Executive Session for the purposes described above, with Dr. Bouquillon, Mr. Mahoney, Mr.34 Dillon, and Ms. Rozan remaining, and to return to Open Session3536 By Roll Call:37 Castagno yes DeLuca yes38 I-Iorton yes Spalding yes39 Taschioglou yes Mahoney yes40 Banks yes Taylor yes41 Flood yes O’Connor yes42 Vote: Unanimous43444546 3. RETURN TO OPEN SESSION: SUBCOMMITTEE REPORT47 a. School Committee Subcommittee on Negotiations with the MFA, Kevin ilThhonej48 A motion was made, and seconded. Mr. Stulin, who had arrived during the Executive Session, noted that he would49 be abstaining from the vote, and the following vote was taken:5051 ACTION 2015 #1252 Moved (DeLuca) and seconded (Spalding)53 To ratify Memorandum of Agreement for a Collective Bargaining Agreement between the54 Minuteman School Committee and the MFA55 Vote: 9 in favor, I opposed, I abstention5657 The document was circulated for signatures, and can be found as Attachment A.
12 4. PUBLIC COMMENT3 There was no Public Comment.45 5. STUDENT REPORT, Christina Laskc’i’, Student Representative6 a. Activities and Student Awards7 Ms. Laskey reported on the February Girls in STEM camp, February as Black History month, Skills USA activities,8 the Northeastern ACE program, and the Boy’s Basketball Team. She also called attention to two awards: one for9 the Walter J. Markham Award, sponsored by MAyA. awarded to Maria Cid. a senior in the Biotech program,
10 chosen for her leadership in school or student activities, excellence in technical area of study, and excellence in11 academic achievement. The other was the 29’ annual Outstanding Vocational Technical Student Award, given to12 Emma Clernente, a senior in the Environmental Program, chosen for technical competence, excellence, and13 leadership qualities. Michelle Roche introduced Emma Clemente, and commended her accomplishments. Dr.14 Bouquillon added that MAVA will recognize the students at their annual dinner held in Worcester’s Mechanics Hall,15 and that the Massachusetts Secretary of Education is anticipated to be there.1617 b. Report on February Girls in STEM Camp18 Michelle Roche shared excitement about the February Girls in STEM camp, noting that it was covered in the Boston19 Globe and in a NECN segment to be aired on tonight (and will be posted on the website tomorrow). She introduced20 Becky Quay, and two students, Sarah Joseph and Kaleena Guttredge, commending them for their leadership skills21 and success with mentoring middle school girls through the program. These students then gave a presentation,22 noting the mission of the program, statistics about girls in STEM, details about how this program worked, and the23 outcome projects and events. They also shared photos, offered anecdotes about the experience for the participants,24 and described their evaluation data collection process. (Related materials can be found as Attachment B.)2526 6. SCHOOL BUILDING COMMITTEE REPORT, Ford Spalding and MarvAnn Williams27 a. Update on Non-MSBA Project Subcommittee’s Report28 Mr. Spalding referred to Non-MSBA Building Plan Subcommittee’s report (Draft v. 5, 1.13.15) that was included29 in the School Committee packet, outlining the composition of the Subcommittee and their charge. He emphasized30 that all the documents that were reviewed, which were existing reports, are included in the Appendix of the Report,31 and are on the website, and that the numbers in the report do not include “soft costs”. He noted that the School32 Building Committee has accepted the report, which remains a draft, and that he is open to receiving comments in33 writing. MaryAnn Williams noted that she views it as a solid report, compiled by competent people who asked a lot34 of questions and got clarifications.3536 b. Design Team Report — 3 Options37 Ms. Williams reported that the Design Team is developing options for Renovation, Renovation-Addition, and New38 that reflect the 628 student enrollment, and that they are finalizing the layout and recommendations, and39 incorporating the educational program into the plan to make it a school. She explained that these options have been40 developed with input from the engineers and include narratives from the Daedalus consultant. She noted that the41 conceptual information is being refined, and that the result will not be 100% perfect, but will provide data for the42 district to make an informed decision on what is the best option for educational opportunity, cost effectiveness, and43 sustainability.4445 c. Action Plan! Communications Report46 Mr. Spalding described the action plan in anticipation of the School Committee’s vote at the May meeting on their47 Preferred Schematic Design Option to submit to MSBA. He noted that there will be a special School Committee48 meeting on Thursday March 12, 2015 at 6:00 PM, which will focus on a review of project costs, training for School49 Committee members on how to communicate with the stakeholders in their town, and a review and discussion of the50 project options. He then gave a presentation to demonstrate what will be communicated in each community, and51 how it will be personalized for each town. He emphasized that this was a draft, and that he will request edits,52 comments, and suggestions. The presentation slides covered the following areas: who we are, why we need to act,53 what we’ve already done, a look at our options, what it’s going to cost you, why act now, and the next steps54 benchmarks from April, 20 15-2018. The conclusion asked: Which option do you prefer? He then described the55 reasons why stakeholder input is so important, and how feedback will be gathered.5657 He also emphasized the request to School Committee meeting members to set up dates in their towns for the
1 Minuteman School Building Committee and the Administration to make this presentation to town officials,2 Minuteman parents (current and past), and citizens in each town. He noted that these presentations need to be3 complete by April 30, and asked that members coordinate the schedule through Steve Sharek by March 12. He4 distributed a sample invitation letter, to send once School Committee members set up the date.56 Concord Finance Subcommittee member Dan Cassidy requested that a context for the numbers presented in the7 slides be included. Another point raised was that “accreditation” is a hot button issue, and that this needs to be very8 clear in the materials. In response to the request for the Power Point itself, Mr. Spalding noted that he will send it9 out, but that it is a draft, and he will be accepting suggestions for edits through March 2. He also asked that any
10 specific issues that members want addressed at the special School Committee meeting on March 12 be submitted to11 Ms. Rozan by March 9. Ms. Banks, as co-Chair of the Minuteman Building Communications Subcommittee, noted12 that she is keeping track of who is accountable in each community, the presentation meeting date, and what is13 needed to make it happen, and will be in touch if Steve and Ford do not hear from people.1415 Superintendent Bouquillon then asked Mr. Mahoney to distribute the projected costs document that has been16 developed for the Building Project Options. He explained that there have been many requests for different scenarios17 with varied nuances, and that this document represents the best forecast based on the underlying assumptions. He18 also noted that the model as presented makes no guarantee of future obligations given the number of variables that19 can impact the calculation, Mr. Mahoney explained that the report attempts to forecast assessments to member20 towns under three state supported building project options and two self-funded building repair options. The five-21 year forecast projects bonding impacts of any project to affect assessments in FY20. He then explained the22 assumptions as follows:2324 1. Full student enrollment of the school is projected at 628 students, of which 525 are from member towns.25 2. Member town enrollment growth is 8% per year.26 3. Annual financing of bonds assumes a 30 year level debt service schedule at a 3.5% interest rate.27 4. Other factors include a28 a. 2% inflation rate29 b. 60% transportation reimbursement30 c. Non-resident tuition set at 125% of statewide foundation budget.31 d. Non-resident capital fee based on the per pupil costs of all 628 students32 5. No assumptions have been made about towns that may decide to withdraw from the district.3334 Dr. Bouquillon noted that there is little impact from a taxpayer perspective. Materials related to the School Building35 report are found as Attachment C.3637 Dr. Bouquillon also announced that he had been at the Department of Elementary and Secondary Education earlier38 in the day for their hearing on the Proposed Amendments to Regulations for Vocational Technical Education 60339 CMR 4.00, and that they voted and approved the regulations. Capital fee, MSBA project status, cost to member40 towns, effective date, September 1 tuition, and delay on exploratory were discussed. He noted that DESE will be41 releasing a press release. His comments can be found as Attachment D.4243 7. CHAIR’S REPORT, JeffStalin, Chair44 a. Update on Accommodation Request of Ms. Castagno45 Mr. Stulin explained that since the Remote Participation issue was no longer on the table, an accommodation had46 been presented to Ms. Castagno, specifically that a Minuteman van could pick her up and take her back home, but47 that this was not satisfactory to her. Ms. Castagno explained that she was disappointed with Mr. Stulin, as she did48 not feel a collaboration ensued relative to her request, and she was simply presented with an option, without49 discussion with her. That the issue was off the table was questioned, and Mr. Stulin summarized the earlier50 discussion on the matter, and the vote from the 12.16.14 meeting was read (Action 2014 #137: Moved (Flood) and51 seconded (Weis) To table all motions related to Remote Participation indefinitely Vote: 12 in favor and 152 abstention.)5354 b. Update on Trial Run of School Committee Meeting Video On Line55 Mr. Stulin noted that the first trial of the School Committee meeting video on line can be directly linked from the56 Minuteman website. Mr. Stulin suggested that a few more meetings be put up within a week of the meeting. The57 possible need for a formal announcement was raised, and it was suggested to wait until fully satisfied with the
1 process and result. Ms. Castagno suggested that the full packet be listed as well, and it was agreed this would be2 simple to implement.345 8. SUPERINTENDENT’S REPORT, EclwardBouquillon6 a. Marketing/Enrollment/Retention Strategy, George Clement7 Superintendent Bouquillon introduced Steve Sharek and George Clement. George, as the Interim Assistant8 Principal of Education Services, explained Marketing, Enrollment, and Retention efforts, focusing on changing9 public perception, increasing positive exposure, and trying out new ideas, under the guidance of consultant Mark
10 Pema.11 b. Update on Communication Efforts, Steve Sliarek12 Steve highlighted the many reasons to be optimistic, the outreach and communication efforts, and summarized that13 work is being done to strengthen the way the school is marketed to attract new students, and to strengthen14 communication efforts both internally and externally. (Presentation materials can be found as Attachment E.)1516 Ford Spalding commended the efforts, and pointed out that in his work with him on the School Building related17 communications. Steve is a great listener, digests information and gets back quickly. Mr. O’Connor pointed out that18 students are the biggest advocates for what goes on at Minuteman, and he encouraged enlisting them to focus on the19 “evolution” of the “revolution”. Additional points raised included the importance of student advocacy offering20 credibility with parents, using a student ambassador as honor/upper classman model, and use of social media.2122 c. Regional Agreement Revisions Report23 The Superintendent referenced the success of the Municipal Breakfast Meeting held on 2.6.15, and the status of the24 6 remaining votes relative to the Regional Agreement. He noted that he thought he might have material to discuss25 related to Inter-municipal Agreements, but that he had nothing to bring forth at this time.2627 [Ms. Castagno left the meeting at 8:56 PM.12829 d. School Calendar 2015-1630 Interim Principal Jack Dillon presented the revised school calendar for 2015-16, noting that V.6, dated 2.19.15 was31 at the table. He explained that including the MCAS dates is the only change from the earlier version circulated. A32 suggestion was made to repeat the circles noted on the calendar on the accompanying text a suggestion was made33 to print in colors that might accommodate those with color-blindness, and the following vote was taken:3435 ACTION2OIS#1336 To approve School Calendar 2015-16 (v. 62.19,15)37 Vote: Unanimous, with 9 members present (1 having left, and I out of the room)3839 The approved calendar can be found as Attachment F. The Superintendent raised the issue of the last day of school40 going until late June, but noted this is not yet firm.4142 9. ASSISTANT SUPERINTENDENT’S REPORT, Kevin Mahoney43 a. Update: Auditor Contract Renewal44 Mr. Mahoney explained that he has raised with both the Officers and the Finance Subcommittee the fact that the45 contract with Melanson Heath will soon expire. He noted that this is a contract that is engaged by the School46 Committee and is exempt from Ch. 30 B bidding law. He offered the recommendation to engage a successor47 contract with this firm, given their performance, responsiveness, and presence. There w’as some discussion about a48 one-year extension or a three-year contract, and there was agreement that given the high level of performance, the49 significant progress that has been made, and the desire to stay with this firm, that Mr. Mahoney should pursue a50 quote and comparison for a 3 year successor contract, and report back.5152 b. Financial Reports as of 12.31.1453 Mr. Mahoney reviewed the highlights on the Expenditure Reports included with the packet, noting areas of increase54 over anticipated expenditures, including legal services, testing, school bus, utilities, and snow removal, A suggestion55 was made to pursue emergency assistance if schools are eligible. Areas of projected savings were also highlighted.56 He noted that there may need to freeze expenditures before the fiscal year is over. He also reviewed the mechanics57 of moving funds within Revolving Funds, and pointed out that end of year deficits in these accounts may be offset
1 by revenue allocated from the Ch. 70 formula. He stated that his goal is to eliminate deficits in these Revolving2 Funds, and this may be possible with a reorganization of the deficit so that district resources are used more3 responsibly. The Chair of the Finance Subcommittee clarified that to the extent the Post Graduate students are4 counted in Minuteman’s foundation enrollment, state aid can lower the assessment to member communities for5 regular students, and this is a good thing.678 c. Acceptance of Donation9 Mr. Mahoney presented the donation from Hub Foundation for 5 Miller welding machines. He clarified that these
10 are new machines that will be used for the Metal Fabrication/Welding program area, Dr. Bouquillon pointed out that11 this donation is from Jim Maxwell, who had extended a generous offering back in September, and that he is engaged12 with Minuteman through the Advisory Committee. The following vote was then taken:1314 ACTION 2015 #1415 Moved (Spalding) and seconded (DeLuca)16 To accept the donation from Hub Foundation Co., Inc. for 5 Miller welding machines17 Vote: Unanimous1819 It was noted that a thank you letter had been prepared for signature.2021 d. Update on Roof22 In response to a request for clarification, the Superintendent explained that the school had been closed on Monday23 2.23.15 due to the need to remove snow from the roof. He explained that an analysis had been done 2 years ago to24 assess the load-bearing capacity of the roof, and that a current analysis with different engineers reported a reduced25 capacity. People were available to remove snow on Monday morning, and it was suggested that the school be empty26 until safe capacity level was attained.2728 10. SUBCOMMITTEE REPORTS29 a. Superintendent Negotiations and Evaluation Subcom mittee/School Corn mittee Evaluation Subcommittee30 1. Follow-up on Superintendent’s December Progress Report, Dave Horton31 Mr. Horton, as chair of this subcommittee reported that no comments on the December 16, 2014 Progress Report32 had been received since the last meeting, and that the subcommittee met to review this document, They determined,33 and he has discussed with the Superintendent, the interest in his adding metrics in qualitative or quantitative form34 for the future Progress Reports to measure results. The point is to stand proud as an organization with goals that35 have measured, tangible impact.3637 2. Follow-up on School Committee Self-Evaluation Process, Dave Horton38 Mr. Horton reported that he had nothing specific to report, as Jim Hardy was not available for the scheduled39 meeting on February 12, and this has been rescheduled for February 26.4041 3. Mid-Year Review of the School Committee’s District Goals and Measures 2014-is, Nancy Banks42 Ms. Banks reviewed the progress on the School Committee District Goals and Measures, pointing out:43 1. that we are on target with the School Building Project;44 2. that an entire thought process has coalesced around enrollment, as seen by George Clement’s report45 earlier;46 3. that in the Finance area, policies are moving along, (next item from Ms. DeLuca), but that no progress47 has been made with regard to the Per Pupil Cost Analysis;48 4. that we are working on the Self-Evaluation process for the School Committee, as just described by Mr.49 Horton;50 5. that, as noted, the Superintendent will report on the Teaching and Learning goals with specific51 measures to see changes over time,5253 Mr. Stulin pointed out that the Per Pupil Cost Analysis was his idea, and he still sees it as important to look at54 operational costs to offer transparency and increase credibility. He offered his opinion that most of the discrepancy55 can be answered as being due to the model or the population served. Ms. Flood concurred that it is important to56 look at why it costs more on a per student basis at Minuteman, and that it may be necessary to look at large57 categories, if not comprehensively. Mr. Mahoney concurred, and noted that there has been some difficulty engaging
1 someone to do this work, but he is beginning to look at some of the areas himself, and he is pursuing another lead.23 Ms. Banks noted that while this item is a work in progress, an amazing job has been done this year on goals, with4 help from a lot of people.56 b. Policy Task Force Report, Alice DeLuca7 Ms. DeLuca referenced the Policy D status summary and 3 policies included in the packet, pointing out that these8 have been reviewed by Mr. Mahoney, the Auditor and by the Finance Subcommittee. With extensive vetting, she9 was comfortable offering them for consideration. The following vote was then taken:
1011 ACTION 2015 #1512 Moved (Spalding) and seconded (Banks)13 To approve for l Reading the following 3 policies from Section D of the Policy Manual:14 Policy DBJ, Budget Transfer Authority15 Policy DBI, Budget Implementation16 Policy DB, Annual Budget17 Vote: Unanimous1819 These drafts, shown as Attachment G, will appear on the March 24 agenda for 2nd Reading.20212223 11. SECRETARY’S REPORT, Nancy Banks24 a. Approval of Past Open Session Minutes: 1.20.1525 Ms. Banks explained that minor editorial suggestions had been received by Mr. Horton, and the following vote was26 taken:2728 ACTION 2015 #1629 Moved (Banks) and seconded (Spalding)30 To approve the past Open Session Minutes of 1.20.1531 Vote: Unanimous3233 12. ADJOURNMENT34353637 Respectfully submitted,383940 Elizabeth Rozan Nancy Banks41 District Assistant Secretary424344454647 ATTACHMENTS TO THE MINUTES OF 2.24.15484950 A. MoA for period July 1, 20144une 30, 201751 B. Student Report/Student STEM Presentation52 C. School Building Report Presentation53 D. EBouquillon’s comments to DESE 2.24.1554 E. Sharek/Clement Presentation55 F. Approved Calendar 2015-16 v.6 219.1556 G. 3 Policies: DBJ, DBI, DB
1 DRAFT2 OPEN SESSION MINUTES3 MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT4 REGULAR SCHOOL COMMITTEE MEETING5 MARCH 12,2015PM 6:15PM6 PAUL REVERE ROOM. MINUTEMAN HIGH SCHOOL78 Present:9 Jeff Stulin, Chair (Needham) Kemon Taschioglou (Lincoln)
10 Carrie Flood, Vice Chair (Concord) Dave Horton (Lexington)11 Nancy Banks, Secretary (Acton) (arrived 6:41 PM) Jack Weis (Belmont) (arrived 6:15 PM)12 Ford Spalding (Dover) Doug Gillespie (Weston)13 Cheryl Mahoney (Boxborough) (arrived 6:30 PM)14 Judy Taylor (Carlisle)15 Dave Manjarrez (Sudbury) (left at 9:25 PM)1617 Absent: Alice DeLuca (Stow). David O’Connor (Bolton). Mary Ellen Castagno (Wayland), Daniel Mazzola18 (Lancaster), Sue Sheffler (Arlington)1920 Also present: Ed Bouquillon, Kevin Mahoney, Jack Dillon, Elizabeth Rozan, Bill Blake, Mary Ann Williams,21 Nancy Pierce, Steve Sharek, Lynne Foster, Margaret MacLean, Jason Tait2223
24 1. CALL TO ORDER: OPEN SESSION25 A quorum was late to assemble. Hearing no objections, the Chair reordered the meeting, and called the meeting to26 order with a quorum of 9 at 6:15 PM.2728 2. ASSISTANT SUPERINTENDENT’S REPORT, Kevin A1ahone’29 a. Review of Project Cost and Taxpayer impact Analysis, Lynne Foster and Margaret MacLean3031 The Assistant Superintendent introduced Lynne Foster and Margaret MacLean of Unibank, who were present to32 answer any questions members had on the Project Cost and Taxpayer Impact Analysis distributed with the packet.33 He explained that this document was developed as a result of many requests for different scenarios with varied34 nuances related to the Building Project. He explained that this document represents the best forecast based on the35 underlying assumptions, He also noted that the model as presented makes no guarantee of future obligations given36 the number of variables that can impact the calculation. Mr. Mahoney explained that the report attempts to forecast37 assessments to member towns under three state supported building project options and two self-funded building38 repair options. The five-year forecast projects bonding impacts of any project to affect assessments in FY20. He39 then explained the assumptions as follows:4041 1. Full student enrollment of the school is projected at 628 students, of which 525 are from member towns,42 2. Member town enrollment growth is 8% per year.43 3. Annual financing of bonds assumes a 30 year level debt service schedule at a 3.5% interest rate.44 4. Other factors include a45 a. 2% inflation rate46 b. 60% transportation reimbursement47 c. Non-resident tuition set at 125% of statewide foundation budget.48 d. Non-resident capital fee based on the per pupil costs of all 628 students49 5. No assumptions have been made about towns that may decide to withdraw from the district.5051 [At 6:30 PM, Ms. Mahoney arrived; there were now 10 members present.]5253 Mr. Mahoney described elements of each page and the Appendix detail, and Ms. Foster explained details related to54 debt service, the verification of median home values by town assessors, interest rates, going to market in 2019,55 implementation in phases, and getting back into the MSBA pipeline, if status was lost, at 31% as opposed to 40%.56
1 The need for towns to keep their superior ratings, the need for building repair, code compliance issues, length of2 time for project completion under various options, the MSBA extension deadline, and enrollment growth were3 issues raised,45 [At 6:41. Ms. Banks arrived; there were now ii members present.]67 Anecdotal evidence of students’ friends being appalled at the condition of Minuteman High School, using a more8 realistic enrollment projection, and using consistent references in the various versions were some of the points9 raised, That the Regional Agreement has not yet passed, the number of votes needed to approve the project, and
10 whether capital fees would actually be implemented were also noted.1112 It was pointed out that any number of assumptions can be made in an analysis. Mr. Mahoney expressed appreciation13 to all who contributed content suggestions, and to Mr. Weis for his formatting suggestions.141516 3. SCHOOL BUILDING COMMITTEE REPORT, Ford Spalding and AiarvAnn Williams17 a. School Committee Communications Training, Jason Tait, Office of C’ampaign and Political Finance1819 There was a 3 minute recess while the presenter set up his computer. When he was all set. Mr. Spalding explained20 that Mr. Tait was invited to present so that School Committee members could better understand their role in the21 process of providing information to the communities.2223 Mr. Tait began his Ballot Question Seminar on the role of the Office of Campaign and Political Finance, He then24 covered the ground rules related to public employees, government buildings, and public resources. He described the25 1978 Anderson Decision, town meeting v. election financing, distribution, objective or informational material,26 permissible distributions and actions of appointed officials, and prohibited actions by appointed officials, He27 discussed public meetings and hearings, equal access, municipal website, email, other electronic means, and28 newsletters. He explained 5 specific examples, and described details about Ballot Question Committees, disclosure,29 and resolution. Lastly, he encouraged contacting his office to get help in handling certain issues as they arise. His30 materials can be found as Attachment A.313233 b. Review of Project Options ‘ Overview and Discussion, Nancj’ Banks34 Mr. Spalding reiterated the action plan in anticipation of the School Committee’s vote at the May 19 meeting on35 their Preferred Schematic Design Option to submit to MSBA. He noted that there will be presentations given in36 each member town by April 30, and that there is a schedule which he will have distributed to the School Committee,37 At these meetings, members will gather input that will eventually be brought to the School Committee to assist them38 in making their vote. He noted that Nancy Banks gave her presentation in Acton the night before, and he invited her39 to give it again to the School Committee. Her presentation materials can be found as Attachment B.4041 Ford Spalding and Mary Ann Williams were available to answer questions. The voting requirement was clarified,42 specifically that if all 16 towns do not give Town Meeting approval, the District cannot issue debt. The evidence that43 the cost of the building is in line with recent similar projects, and how the relative cost can be measured was44 explained by the guidelines found in MSBA’s space summaries, specifically that they measure sq. ft. and program45 space. The reason why a new building is cheaper was explained. The issue of town skepticism was raised. It was46 explained that MSBA is comprised of people who are interested in looking at the facts, being assured that47 communities have exercised due diligence and gathered objective information. It was explained that MSBA’s48 desire is to see that a true feasibility study was done, so that a building will be cost effective and educationally49 appropriate. It was also noted that MSBA reserves the right to make the final decision on the best option for the50 District. Ms. Williams pointed out that she takes her job very seriously, and that she would not risk her reputation51 by opening up to suspicion. The Chair requested that a brief document be prepared to address these issues.5253 It was suggested that those who do the presentation when Mr. Mahoney or Superintendent Bouquillon are not54 present have a tutorial on the projected costs for their specific town. It was also suggested that the Engineering55 Report be made available in hard copy. Suggestions were made to improve the slides with explicit information on56 the Education Program Plan in the various options. Questions were raised about the building at Essex Agricultural57 School for comparison, but Ms. Williams did not have personal experience with that project. The soundness of the
1 infrastructure of the Minuteman building was raised, and reference was made to the Engineering Report to avoid2 inflammatory language.34 Appreciation was offered for this effort to educate the towns and drill into the cost options. A suggestion was made5 to include some detail on enrollment progression over time, and making it clear that the code issues referenced in the6 slides are not due to negligence but to being grandfathered in, A statement that it does not comply with current code7 could suffice.89 MSBA’s understanding of the rationale behind the 628 number was emphasized and the difference ofS lOOM
10 between options #4 and #5 was explained. Building trends and that some 100 year old buildings are still in use were11 additional points raised, as was the impact and inefficiencies inherent in some of the options. Additionally, the12 consequence of having an NEASC accreditation at risk was also suggested as needing further explanation.1314 Appreciation was expressed that this was a great first meeting on the subject. where the issues were presented15 clearly and discussed at length. It was emphasized again that another short document is needed to further educate16 the lay person.171819 4. SUPERINTENDENT’S REPORT: POSSIBLE EXECUTIVE SESSION20 At 9:02 PM. the Superintendent explained the need for an Executive Session and possible vote, and the Chair21 explained the reasons as pursuant to Purpose 6 (MGL Ch. 30A, S. 21 (a)(6)): To consider the purchase, exchange,22 lease, or value of real property, as an open meeting may have a detrimental effect on the negotiating position of the23 public body, and so the Chair declares. The following vote was taken:2425 ACTION2O1S#1726 (Moved Spalding) and seconded (Flood)27 To enter Executive Session for the purposes described above, with Dr. Bouquillon, Mr. Mahoney, Mr.28 Dillon. and Ms. Rozan remaining, and to return to Open Session2930 By Roll Call:31 Manjarrez yes Taschioglou yes32 Taylor yes Horton yes33 Mahoney yes Weis yes34 Spalding yes Gillespie yes35 Stulin yes36 Flood yes37 Banks yes3839 Vote: Unanimous (with 11 members present)404142 5. ADJOURNMENT43 The Committee resumed Open Session at 10:05 PM; no votes were taken, and the meeting was adjourned.44454647 Respectfully submitted,484950 Elizabeth Rozan Nancy Banks51 District Assistant Secretary5253545556
1 ATTACHMENTS TO THE MINUTES OF 3.12.15234 A. Jason Tait’s Presentation Materials: Ballot Question Seminar5 B. Sample Community Presentation (Acton)6
1 DRAFT2 OPEN SESSION MINUTES3 MINUTEMAN REGIONAL VOCATIONAL TECHNICAL SCHOOL DISTRICT4 REGULAR SCHOOL COMMITTEE MEETING5 MARCH 24, 2015 PM 7:00 PM6 PAUL REVERE ROOM, MiNUTEMAN HIGH SCHOOL78 Present:9 Jeff Stulin, Chair (Needham) Kemon Taschioglou (Lincoln)
10 Carrie Flood, V.Chair (Concord) (arrived 7:26 PM) Dave Horton (Lexington)11 Nancy Banks, Secretary (Acton) Jack Weis (Belmont)12 Alice DeLuca (Stow)13 Cheryl Mahoney (Boxborough)1415 Absent: Sue Sheffler (Arlington). Dave O’Connor (Bolton), Judy Taylor (Carlisle), Ford Spalding (Dover), Dan16 Mazzola (Lancaster), Dave Manjarrez (Sudbury), Doug Gillespie (Weston), Mary Ellen Castagno (Wayland)1718 Also Absent: Ed Bouquillon, Christina Laskev
19 Also Present: Kevin Mahoney Jack Dillon, Elizabeth Rozan, Nancy Pierce, Carole Melone, Connie Maynard,
20 I. CALL TO ORDER: OPEN SESSION21 A quorum of 9 did not assemble, The Chair noted that the Superintendent and two School Committee members22 were presenting in Carlisle, and one member was on the way. He determined that those present could share23 information as outlined on the agenda, but no votes would be taken.2425 2. PUBLIC COMMENT26 There was no public comment, but a member shared information that a student from her community is now thriving27 in a graphic design program.2829 3. STUDENT REPORT30 Christina Laskey was not present. Interim Principal Dillon read her prepared statement, which addressed activities31 related to Habitat for Humanity, statewide Skills USA competition, the recent Future Farmers of America32 Convention, the Basketball Team’s recent accomplishments, students of the term, and March as Women’s History33 Month. The full report can be found as Attachment A. A question about Minuteman students rehabbing houses34 was raised, and Mr. Dillon agreed to follow up on the matter.3536 4. CHAIR’S REPORT37 The Chair had nothing to report. Mr. Horton, however, extended thanks to Kemon Taschioglou, whose term38 representing Lincoln was finishing up at the end of March. He thanked him both personally and professionally for39 his years of service on the Minuteman School Committee. Mr. Taschioglou noted that it has been an honor and a40 privilege to serve, and while he will miss Minuteman, he will continue to remain active in town government.4142 5. SUPERINTENDENT’S REPORT43 a, General Communications Update44 Mr. Mahoney, sitting in for Dr. Bouquillon, reported that a number of meetings have been held with local officials45 related to the budget, the education plan, the state regulations, the regional agreement update and the school building46 project. Additionally, lie referred to the distributed 2015 Town Meeting schedule. He noted that Lincoln’s Town47 Meeting is Saturday, and that their intention is to recommend a passing over of the Regional Amendment vote, He48 pointed out that Dr. Bouquillon has prepared information in the form of a post card and letters to the editor, which49 were previewed by the Office of Campaign and Political Finance. With regard to Wayland, the administration was50 informed that they did not place the article related to the Regional Agreement on the warrant, despite being51 requested to do so, since they voted against it last year and there were no changes to either the article or their52 position. It was pointed out that if there is a request, the town must do so. Their justification was discussed, as was53 Minuteman’s counsel’s opinion, and that they could be in violation of the law. Wayland did place on their warrant54 an article to withdraw from the District, as did Boxborough and Dover. Timing, votes required, how other towns55 would respond to the request to withdraw were discussed. Mr. Mahoney also referenced a list of recent articles in
1 many local papers about the Regional Agreement and the Building Project. Materials referenced in his report can be2 found as Attachment B.34 [Carrie Flood arrived at 7:26 PM; a quorum was still not present.]56 b. Update on Principal Search Process7 Mr. Mahoney updated the School Committee on the search for a Permanent Principal. He reported that there were8 34 candidates. 14 were considered eligible, based on licensure and experience, 9 were invited to interview, and 69 were still interested, The 6 semifinalists will be interviewed on 3,30 and 4.1,15 by a Search Commitlee of 18
10 people, comprised of faculty, staff, a School Committee member, and a parent. These 6 will be narrowed down to 2-11 4 people, who will meet with students and staff on 4.16 and 4.28. The Superintendent hopes to finalize the selection12 by the end of April.1314 c. Update on the Progress of Establishing a 501c315 Mr. Mahoney provided a status report on establishing a 501c3. He reminded the Committee that at the November16 18. 2014 School Committee meeting, a member of the General Advisory Committee read a letter from Chris17 Bateman, Chair of the General Advisory Committee, in support of establishing this at Minuteman, Members of the18 School Committee had shared their experience with such organizations, and urged careful consideration of the19 purpose and structure, and the need to avoid commingling funds, The rules, priorities, and successful organizations20 had been discussed. He explained that after the November meeting, he investigated financial details, and he and the21 Superintendent agreed to move forward with drafting articles of incorporation, and bylaws so that these could be22 filed to establish the organization. He explained that these documents have been drafted and are currently being23 reviewed, and once finalized, the initial board will set up a meeting and will approve the bylaws. will authorize the24 filing of the documents, will authorize the treasurer to establish a bank account, and will authorize the initial election25 of other officers. Mr. Bateman is also in the process of reaching out to Community Foundation of North Central26 Massachusetts to inquire about options for affiliation. Mr. Mahoney noted that no vote of the School Committee is27 required, but would like assurance that there is no objection to moving forward.2829 Concern was raised about thinking carefully about how this organization would run, and the oversight and control of30 funds. It was pointed out that great things are happening on the General Advisory Board, with an offer of seed31 money. The School Committee’s role, the need to exercise caution, the independence of such an organization, staff32 involvement, and how it should operate properly were issues discussed. it was agreed that it would be wise to have33 the School Committee review the documents to be informed before any definitive action is taken,3435 d. Overnight Field Trip: Skills USA State Leadership Conference36 This item was tabled until the next meeting, due to the lack of a quorum.3738 6. ASSISTANT SUPERINTENDENT REPORT39 a. Contract Renewal Update: Auditor Contract40 Mr. Mahoney explained that the FY 12-15 contract with Melanson Health was $33,000/year. He reported that they41 outlined fees for a contract extension as follows: 1 year, $31,000; 3 year, $30,000, 31,000, and 32,000, He42 explained that the reduction in cost was due to improvements made, and that there would be a supplemental fee for43 the separate audit of the student accounts. He noted that their bid is comparatively in range with others he reviewed.44 He thought no vote was needed, but the strong sense of the Committee was to continue with Melanson Heath. To45 the question of whether it could be assumed that the fee would continue to decrease as further improvements are46 made, he was not able to project that assumption.4748 b. Retirement Board Update: Cost of Living (COLA) Notice49 Mr. Mahoney explained that the Retirement Board will consider at its April, 2015 meeting whether to increase the50 COLA up to 3% on the t $13,000 of the retirement allowance for eligible retirees of the system, and that as part of51 this process, the School Committee must be notified. Concern was raised that there was no justification for this, as52 the Cost of Living has gone down, that pension systems are often in the spotlight for overspending, and that this53 would be the appropriate year to draw the line. Mr. Mahoney explained that it was based on the l $13,000, and that54 it would amount to approximately $390/retiree (of which there about 30). He also emphasized that Minuteman’s55 Retirement Board is 89% funded, the highest in the Commonwealth, and that this COLA amount is modest. Equity56 with the teachers, the average retirement allowance, legislative action, what the amount would be if it were not 3%,57 and the data on the long term impact on elderly widows were issues raised.
1 c. FY 15 Budget Update: Revision to the FY 16 Revenue Plan and Town Assessments2 Mr. Mahoney explained that a vote was needed to recertify the FY 16 Revenue Plan and Town Assessments,3 adjusted due to the Ch. 70 and Regional Transportation reimbursement numbers in the recently released Governor’s4 state budget. He pointed out that the Towns did receive the assessments. It was agreed that he would bring this up at5 the next Finance Subcommittee meeting on 3.31.15, and bring it back at the 4.14.15 School Committee meeting for6 a vote.78 7. SCHOOL BUILDING REPORT9 a. Update on Community Presentations
10 In the absence of Ford Spalding, Ms. Banks reported that meetings have been set up in all the towns, except for11 Wayland. A schedule can be found as Attachment C. She pointed out that these meetings are an opportunity to get12 publicity on the building project. She noted that efforts have been made to follow up with Ms. Castagno, and this13 is still pending. Ms. Banks also pointed out that staff has been doing a great job with these presentations. It was14 pointed out that amazing things are going on at Minuteman, despite the limitations of the building, and that the15 community presentations provide a good platform for showcasing them. Ms. Flood added that the Regional16 Agreement Advisory Group is also meeting to discuss the lack of progress in Wayland.1718 8. SUBCOMMITTEE REPORTS19 a. Superintendent’s Negotiation and Evaluation Subcommittee20 Superintendent’s Progress Report #2 March 24, 201521 On behalf of the Subcommittee, Mr. Horton called attention to the report included in the packet. He noted that it22 includes qualitative and quantitative analysis of progress made on goals. He asked that people review it and send any23 comments to Ms. Rozan. He explained that the Subcommittee will review and prepare the evaluation for May.2425 b. School Committee Self-Evaluation Subcommittee26 Mr. Horton also gave an update on the discussions he’s had with MASC. It was determined that a 2 hour workshop,27 Protocols and Best Practices for Effective School Committee Meetings, offered by Dorothy Presser, would be the28 best option for School Committee members at this point. Two dates were suggested: Tuesday May 12 or Tuesday29 May 26, from 7-9 pm, and Ms. Rozan will be sending out an email to poll the Committee. Ms. Presser’s30 effectiveness as a workshop leader was commended.3132 c. Policy Task Force33 The policies were tabled until the April meeting.343536 9. SECRETARY’S REPORT37 The minutes were tabled until the April meeting.383940 10. ADJOURNMENT41 The meeting was adjourned at 8:20 PM.424344 Respectfully submitted,454647 Elizabeth Rozan Nancy Banks48 District Assistant Secretary495051 ATTACHMENTS TO THE MINUTES OF 3.24,155253 A. March 24, 2015 Student Report54 B. Superintendent’s Report Materials55 C. Schedule of Community Presentations
