MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30...

31
-------------- FOl333/13/14 Serial 1 Defence Per.lOnnel Executive MINUTE PE 98-16415 See Distribution AWARD OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSI\I) TOTHEADF I. At the 25 Oct 00 cose meeting, use by the ADF of the Humanitarian Overseas Service Medal (HOSM) was discussed. It was recognised that the HOSM may be considered for use by the ADF in cenain circumstances, but a full understanding of the regulations governing the award would be needed. The regulations allow its award for the following: a. in a specified hazardous area, that is, an area overseas: (i) in which an operation is, or has been, carried out by, or under the auspices of, the United Nations in accordance with action taken under Chapter VI or Chapter VII of the United Nations Charter; or (ii) in which an operation to render humanitarian service at a time when civilians or refugees are exposed to a situation that causes, or has the potential to cause, death or significant distress is, or has been, carried out by, or under the auspices of, an organisation; and b. in dangerous circumstances, that is, circumstances in which persons are, or were, exposed to the risk of death or significant hann. 2. At the COSC meeting, it was decided that the HOSM will only be considered for award to ADF personnel where deployment involves humanitarian relief only, without a strategic requirement to respond to military operational objectives such as civil protection from opposing forces or groups. or peacekeeping/peace enforcement. Such cases would include medical or philanthropic relief where a real (not perceived) danger from natural elements exist, ego relief during a tsunami or cyclone where the dangers of those conditions actually exist. In where humanitarian relief is provided as a result of conflict or civil unrest, and the ADF is deployed under warlike or non-warlike conditions as prescribed in INDMAN 40 I0, awards of the AASM or ASM would be considered, as appropriate, over the HOSM. 3. In respect of recent activities in PNO and Irian Jaya, ie. OPERATIONS PLES DRAI AUSINDO JAY A and SHADDOCK, COSC considered that neither awards ofthe ASM or the HOSM will be made. This is because the former were operations similar to those carried out in Australia in Aid to the Civil Community in drought or bushfire relief. Although they may have been uncomfortable, they did not meet with a degree of hazard or threat requiring a commitment to provide a military response under operational circumstances. The latter, OPERA TION SHADDOCK, although it is recognised that a hazard existed from a possible further tsunami and disease due to contamination of the environment, the operation only lasted about 12 days. The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a

Transcript of MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30...

Page 1: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

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FOl3331314 Serial 1

Defence PerlOnnel Executive

MINUTE PE 98-16415 HDPE~gOO

See Distribution

AWARD OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSII) TOTHEADF

I At the 25 Oct 00 cose meeting use by the ADF of the Humanitarian Overseas Service Medal (HOSM) was discussed It was recognised that the HOSM may be considered for use by the ADF in cenain circumstances but a full understanding of the regulations governing the award would be needed The regulations allow its award for the following

a in a specified hazardous area that is an area overseas

(i) in which an operation is or has been carried out by or under the auspices of the United Nations in accordance with action taken under Chapter VI or Chapter VII of the United Nations Charter or

(ii) in which an operation to render humanitarian service at a time when civilians or refugees are exposed to a situation that causes or has the potential to cause death or significant distress is or has been carried out by or under the auspices of an organisation and

b in dangerous circumstances that is circumstances in which persons are or were exposed to the risk ofdeath or significant hann

2 At the COSC meeting it was decided that the HOSM will only be considered for award to ADF personnel where deployment involves humanitarian relief only without a strategic requirement to respond to military operational objectives such as civil protection from opposing forces or groups or peacekeepingpeace enforcement Such cases would include medical or philanthropic relief where a real (not perceived) danger from natural elements exist ego relief during a tsunami or cyclone where the dangers of those conditions actually exist In cas~s where humanitarian relief is provided as a result of conflict or civil unrest and the ADF is deployed under warlike or non-warlike conditions as prescribed in INDMAN 40 I 0 awards of the AASM or ASM would be considered as appropriate over the HOSM

3 In respect of recent activities in PNO and Irian Jaya ie OPERATIONS PLES DRAI AUSINDO JAY A and SHADDOCK COSC considered that neither awards ofthe ASM or the HOSM will be made This is because the former were operations similar to those carried out in Australia in Aid to the Civil Community in drought or bushfire relief Although they may have been uncomfortable they did not meet with a degree of hazard or threat requiring a commitment to provide a military response under operational circumstances The latter OPERA TION SHADDOCK although it is recognised that a hazard existed from a possible further tsunami and disease due to contamination of the environment the operation only lasted about 12 days The normal qualifying conditions for the HOSM like the ASM is 30 days COSC was not of the opinion that OPERATION SHADDOCK justified a

2

submission to the Department ofThe Prime Minister and Cabinet to award the HOSM for less that the 30 day period

4 All future activities involving deployment of ADF personnel in humanitarian relief will be assessed on the basis of the above criteria This will be reflected in a DI(G) on ADF honours and awards in the future However in the interim widest possible distribution of the policy at paragraph 2 and the eose decision concerning OPERATIONS PLES DRAI AUSINDO JA YA and SHADDOCK at paragraph 3 is requested

MAJGEN HDPE

R 1- I -C003 Tel 56902

13 NovOO

Distribution CN (R lA-COO I) CA (RI-4-B003) CAF (R 1-6-COO I )

For Information Secretary (R 1-5-B I 59) VCDF (R 1-5-B025) DGNPT (R8-9-X020) DGPERS-A (R8-9-X025) DGPERS-AF (R8-9-XO 19)

FOI 3331314 Serial 2

Defence Personnel Executive

MINUTE fILEmiddotCOpy middotPE 98middot16415 PE99-26466 HOPE ~c300

CDF (RI-5B-eDF Suite) VCDF (R1-5-B025) CN (R1-4-COO l) CA (R 1-4-8003) CAF (RI-6-COOl)

Fer Informadoa Secretary (R I-S-8 1 59)

HUMANITAtuAN OVERSEAS SERVICE

I Followmabelowthe line considerations during the 23 Feb 00 eose meeting it was decided that the HUlUIDitirian Overseas Service Medal (HOSM) would not be used in respect

middot ofhumanitarianaeiVice proWled by the ADF It was the consensus ofeOSe that due to the unique natlWeOfmilitary service and theADF command structure use oftile ASM would be made as it it ~~ate award for the ADF as a fonned military force The HOSM was cesigned primanly to recoJDise civiUan service

2 This conSerlIus i appropriate as it retains the ASM as the primary award for middot non-warlike ADF service ofany kind Also it maintains consistency with recognition given in past humanitarian operations for which an ASM has been awarded eg humanitarian relief in PNa between 1945-75 u part ofoverall ADF activities during that period and the Kurdish reliefoperations in Northern Iraq in 1991 Moreover it will demonstrate that ADF personnel middotwin not bavegeneral access to the other non-Defence service medals which have been primarily desiped to recognise ciVl1ian service contrary to a popular belief that the ADF 1CCeIiS to too many awards

3 The operations which broUght this matter to eose were calls for recognition by way fthe newly established HOSM for Operations PLES DREI (Sep 97-May 98) AUSTINDO JAY~ (May 98JuL98) and SHADDOCK (Jul98) In rejecting the H08M (or these operations eosc lV8S Ofdie opinion that recognition may be appropriate for these operations ~ the first two operations luted morc than 30 days Opeiation SHADDOCK wbkh WM for the tsunami relief lasted only some 12 days Accordingly applying the normal 30 day Criteria for the ASM Operation SHADDOCK will not qualify

This Wilt no doubt fcs1dt in tesentment by those involved who have had expectations for ~tiOD since the Prime Ministers Media Release on the HOSM on 6 Jun 99 in which it was ~ inter alia

Over the IlISt year from the PNG tsunami to Operations which the government will recommend to the Governor-Generallor recognition through the1 include and the recent humanitarian efforts in PNG 10IowbW~l~asters are being researched as a priority

middotKimiddot~ ~

2

4 In addition to its impact on Operation SHADDOCK there is still a disquiet within the ADF by the following

a those who have rendered service in humariitarian operations and aid to the civil community under hazardous and difficult circumstances in Australia ego Cyclone Tracey in 1974 and the many bush fire assistance activities and

b those who have served in PNG since the cessation of the ASM 1945-75 in Sep75 citing that their service has been rendered under much more difficult

conditions than that before independence therefore the ASM should be instituted for this service

Should the ASM be awarded for service in Operations PLES DRiE and AUSTINDO JAYA this will no doubt ~ve the push for recognition by these groups

5 This beina the case it may be prudent not to make awards for humanitarian service in PNO just on the basis that they were performed overseas The service rendered on these operations is considered no more arduous or hazardous than that which is rendered in Australia as part ~fnonual middotservice in aid to the civil community These operations did not attract any operational allowances above normal TA rates applicable for service overseas It should therefore be aecepted that ADF peSOmel serve overseas in many different capacities for which recognition ia not always forthcoming

6 Accordingly I recommend that this matter apin be raised at COSC on the basis that we do not proceed further with the ASM for operations in PNG post 1975 unless it is considered generally for all service not just isolatcdpockets ofservice It should be the intention to maintain the integrity of tile ASM as much as possible by usina no less than 30 days as theqUaIifying criteria except in cases ofSpccial Operations for which separate criteria bas been established If agreed at cose a policy statement will be issued stating that the HOSM will not be used for ADF service and that the normal qualifying criteria will remain at 30 days for the ASM

middot middottXJ bull ~ WILLIS

MAJOEN HOPE

Rl-l-COO3 TelS6902

FOI 3331314 rr - _ - Serial 3bull i - ~IIrI1--y----- P ~ ~ 11

Defence Personnel Executive

MINUTE

PE 98-]64]5 PE 99-26466 CMPIFB220 00

HDPE (R I-I-C003)

HUMANIT ARIAN OVERSEAS SERVICE

t On 29 Mar 00 WGCDR McGarry StaffOfficer to CDF advised that following below the line considerations during the 23 Feb 00 COSC meeting it was decided that the Humanitarian Overseas Service Medal (HOSM) would not be used in respect ofhumanitarian service provided by the ADF It was the consensus ofCOSC that due to the unique nature of military service and the ADF command structure use of the ASM would be made as it is the appropriate award for the ADF as a formed military force The HOSM was designed primarily to recognise civilian service

2 This consensus is appropriate as it retains the ASM as the primary award for non-warlike ADF service of any kind Also it maintains consistency with recognition given in past humanitarian operations for which an ASM has been awarded ego humanitarian relief in PNG between 1945-75 as part ofoverall ADF activities during that period and the Kurdish reHef operations in Northern Iraq in 1991 Moreover it will demonstrate that ADF personnel will not have general access to the other non-Defence service medals which have been primarily designed to recognise civilian service contrary to a popular belief that the ADF has access to too many awards

3 The operations which brought this matter to COSC were calls for recognition by way of the newly established HOSM for Operations PLES DREI (Sep 97-May 98) AUSTINDO JA Y A (May 98-Jul 98) and SHADDOCK (Jul 98) In rejecting the HOSM for these operations COSC was of the opinion that recognition may be appropriate for these operations Although the first two operations lasted more than 30 days Operation SHADDOCK which was for the tsunami relief lasted only some 12 days Accordingly applying the normal 30 day criteria for the ASM Operation SHADDOCK will not qualify This will no doubt result in resentment by those involved who have had expectations for recognition since the Prime Ministers Media Release on the HOSM on 6 Jun 99 in which it was stated inter aJia

Over the last year from the PNG tsunami to Operations which the government will recommend to the Governor-General for recognition through the medal include and the recent humanitarian efforts in PNG following natural disasters are being researched as a priority

4 In addition to its impact on Operation SHADDOCK there is still a disquiet within the ADF by the following

-------

2

a those who have rendered service in humanitarian operations and aid to the civil community under hazardous and difficult circumstances in Australia ego Cyclone Tracey in 1974 and the many bush fire assistance activities and

b those who have served in P]IjG since the cessation of the ASM 1945-75 in Sep 75 citing that their service has been rendered under much more difficult conditions than that before independence therefore the ASM should be instituted for this service

Should the ASM be awarded forservice in Operations PLES DRIE and AUSTIN DO JAY A this will no doubt revive the push for recognition by these groups

5 This being the case it may be prudent not to make awards for humanitarian service in PNG just on the basis that they were perfonned overseas The service rendered on these operations is considered no more arduous or hazardous than that which is rendered in Australia as part of nonnal service These operations did not attract any operational allowances above nonnal T A rates applicable for service overseas It should therefore be accepted that ADF personnel serve overseas in many different capacities for which recognition is not always forthcoming Accordingly it is recommended that we do not proceed further with the ASM for operations in PNG post 1975

6 As it is intended to maintain the integrity of the ASM as much as possible by using no less than 30 days as the qualifying criteria it is also recommended that a policy statement be issued stating that the HOSM will not be used for ADF service and that the nonnal qualifying criteria will remain at 30 days for the ASM

RI-l-D021 Tel 54852 Email raydongatescbrdefencegovau

L Apr 00

PPROVE~

~c Ctt

~ i~ h ~~ U~L M~~

ltfi- ~-FOI 3331314 Serial 4 _ l

~bull ST AFF-IN-CONFIDENCE filE ellP1

PE 98-1641S CMPIFI va199

DCA (R1-4-B031)

HUMANITAlUAN O~RSEAS SERVICE MEDAL

Refere A ADJiQ WAX 201DHA of212333Z]oo 99

lllefercnce A (FJq A) advised details of the introduction of the Humanitarian ~ Service ~ (HOSM) The medaJ is a civilian award to recognise certain CM_ ofpersoDI or orpnisations doctared by the Governor-General for service in spocified lwmanituiaaopetatiODS around the world HOSM is not a Defence or Military Awanl and cannot be awarded to ADF personnel or civi1ians who qualify for a Defence ~ceAward

2 The A~_Ntional Symbols Branch Department of the Prime MiDiater aod Cabinet it ~_lIfor policy and management ofHOSM ReseudlWwsbortly be~~~~middot the eligibility ofcivilians who provided aid durinatbe tampltQlmi disasterillPNG shy

3 ~ the ADFdcfloYed a larae contingent to provide humanitarian aid at Oovenullent direction ill the aftennath ofthe tsunami and the aid was not recognised

~ 1ft ADF award it would seem appropriate to make a submission for award of the - -1lO$M to the ADF persOnnel involved Accordingly Army HQ is invited to provide a

detailed subJniaionon why ADP penoimCl should be c1igible to receive the HOSM middot Ifa cue caB be justifiedtbc submission will be staffed to CDF for consi D To avoid the runaowmill it is proposed that this information DOt be released for flIIleraJ dissemination uatil an outcome has been achieved

4 My contact officer for inquiries is Ms Oi Capus SOHD1 Tel S 388

~~6 hlft~~ to ~ 1111f ~ ~

~~

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-STAFF-IN-CQNFIDENCE bull ~ bull ~~ ~ rI _

MINUTE

Rl-1-C021 Tel 54852

Jul99

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRALIAN THE

MINUTE HQAST 4261111 HQAST ID8( 198

COMDDJFHQ

~HDPEFor Information ~HDPE ~NOTSBBN

COMNORCOM

RECOGNITION FOR OFFmiddotSHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 33698 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAY A and OP PLES DRAI as official recognition of their valuable contribution to off-shore hwnanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by DPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas hwnanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage DPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confirm the applicability of the medal to recent ADF operations until these eligibility criteria are advised

4 As a result of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations DPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

FOI 3331314 Serial 5

(02) 9563 4719

t Sep98

STAFF-IN-CONFIDENCE

FOI 33313114 Serial 6

DEFENCE PERSONNEL EXECUTIVE PERSONNEL POLICY amp PLANS

RUSSELL OFFICES CANBERRA ACT 2600 FACSIMILE NUMBER (06) 6265 1798

TO LCDR I Murray FROM Pat Clarke ADDRESS HQ AST APPT Staff Officer Honours amp

Awards Policy FAX NO 0295634762 TELE NO TELE NO 0262651513 DATE OF THIS FAX 31 Aug 98 NO OF PAGES (INC THIS) 9

Ian

As discussed service in PNG as part of Operation Shaddock is currently being looked at through Dept of Prime Minister and Cabinet who have provided a brief to the PM (No doubt the current election campaign will delay any further action on this until well after the result)

However it is suggested that the award of an ASM may considered inappropriate particularly with the current establishment of the Humanitarian Overseas Service Medal (This has not been finalised therefore details of proposed eligibility criteria cannot be released at this stage) This is because of the fact that while the military were involved it was not a military operation and did not attract a deployment package with enhanced financial conditions of service as is the case with peacekeeping operations Additionally the current eligibility period that is nonnally associated with the ASM is 30 days The only time that it will be awarded for less is when there is a high environmental threat ie likelihood of injury from armed adversaries Given the situation in the Rwanda operation and the ASM still being awarded for 30 days service you would appreciate the test is fairly rigorous

A further complicating factor is that the ASM is not issued for such things as bushfire fighting or flood relief even though the individuals may be put in great danger and be exposed to death and the grief of people who suffer great loss These types of operations fall within the global description of nonnal peacetime activities of the ADF

That said I have enclosed a copies of the AASM and ASM regulations plus a copy of the PNG determination for your information Hope it all helps

Regards

Pat Clarke

FOt 3331314 Serial 7

PE 98-16415

DOT POINT BRIEF FOR HDPE

A WARD OF MEDALS FOR PERSONNEL DEPLOYED ON HUMANIT ARIAN OPERATIONS

Background

1 The Humanitarian Overseas Service Medal (HOSM) was introduced in Jun 99 to provide recognition for certain classes of persons or organisations declared by the Governor-General for service in certain humanitarian operations around the world

2 Declared operations are those which occur in a specified hazardous area overseas under prescribed conditions eg by or under the auspices of the United Nations in accordance with prescribed guidelines or in dangerous circumstances ie circumstances in which persons are or were exposed to the risk of death or significant hann

3 The dates of the qualifying service accord with the date of commencementparticipation dates of the operation

4 The HOSM cannot be awarded to ADF or civilian personnel who qualify for Defence Service Medals eg the ASM

Considerations

bull If award of the HOSM for military activities such as Operations PLES DREI AUSTINDO JAY A and SHADDOCK is to be progressed applications for each operation would need to be submitted to the Awards and National Symbols Branch for approval by the Governor-General

bull If the HOSM is awarded to military personnel there is likelihood that members who participated in prescribed peacekeeping operations in Rawanda Somalia or the Balkans involving humanitarian assistance will expect to be eligible for the award

bull It may be argued that such operations and activities undertaken by military personnel are consistent with normal peacetime activities and the Government and communitys expectations of the ADF Therefore it may be difficult to provide a convincing argument to support award ofthe HOSM to military personnel

2

bull The ADF Honours and Awards System has been structured to provide recognition of Service personnel involved in prescribed operations In view of the foregoing the need to utilise a civilian award to recognise service is questionable

bull An alternative option to recognise humanitarian service overseas by military personnel in prescribed operations is award of the ASM subject to meeting the general criteria for the award ie non-warlike prescribed operation with the criterion of 30 days qualifying service in the specified area

O~~W~L sNED TN BLOOMFIELD RAN CMDR DHA

Tel (02) 6265 2116

1 7 February 2000

t 1 FEB 2000 10lt1 1--01pound

DGCMP

lt

i~~1 imiddotmiddotmiddotmiddotmiddotmiddot LJ

ALJSTRALlAN AR~Y

(Office of the Chief of Army) L

MINUTE 426-1-1

99178103 IL2I 1)shyCA2700 r1= c ( r ~ - 1LLe4( du~ ~-~fNJfl 7- ~ For Information -- ) CN J u J I--J CAF I IIVMcof60 r VCDF ~

AWARD ~F ~D1~ FOR PERSONNEL DEPLOYED ON HUMANITARIAN OPERATIONS

Reference A COM[NTERFET Minute HQIFET 9910946 of29 Dec 99 (Attached)

1 I have been approached to reconsider the granting of the Humanitarian Overseas Service Medal for personnel deployed on a number of humanitarian relief operations over the past few years The proposal is attached for your consideration

2 Since members of all three Services could be affected it might be appropriate for Chief ofNavy and Chief of Air Force to offer their views on the matter Perhaps this could be discussed at the next meeting of COSC

FJ HICKLI LTGEN Chief of Army

bull 1shyR-I-4-B003 Te154311 Email frankhicklingcbrdefencegovau

tb2 oC HJanOO

Enclosure 1 HQIFET Minute 9910946 of29 Dec 99

bull I ~ ~

- - - - - -_ -

DEPARTMENT OF DEFENCE Headquarters International Force East Timor

12 JAN 200nMINUTE G~SE1ED OCA

I Cl-4 ()(~0~

bullHQ IFET 99 IOq46 ~7hVJ~__ 1

CA ---_ _-----

For information LCAUST COMDDJFHQ

AWARD OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL FOR PERSONNEL DEPLOYED ON OPERATIONS PLES DRAI AUSINDO JAYA AND SHADDOCK

References A LHQ OU 0359599 dated 23 Jul 99 B Office of the Chief of Army Minute 426-1-1 99178102 CA69699 dated 18 Nov 99 C INDMAN I Vol 4 Chapter 4010 Annex A Conditions of Service for Warlike and Nonshywarlike Deployments

I OPS PLES DRAI AUSINDO JA Y A and SHADDOCK were humanitarian assistance missions conducted during 1997 and 1998 in PNG and IRIAN JA Y A Several hundred 1 Div personnel deployed in support of these operations and in view of their tremendous work and professionalism I sought approval for the award of the ASM At the time the submissions were not supported because the Government was contemplating the idea of a Humanitarian Overseas Service Medal (HOSM) This proposed medal was thought to be a more appropriate award for such missions its focus was clearly on the provision ofhumanitarian assistance

2 I subsequently submitted a request to LHQ for the approval of the HOSM for personnel who served on these operations_ This was followed by reference A which strongly supported the recommendation of the HOSM At reference B your advice is that the HOSM is not appropriate and you would support the award ofthe ASM for the subject operations

3 In reference B you noted that the HOSM has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas I agree and believe the fundamental tasks and primary mission for OPS PLES DRAI AUSINDO JAY A and SHADDOCK were completely humanitarian in nature In view of this I would highlight the ADF personnel were unarmed were not working as a part of an armed body or as a tactical force_ They provided a non-military type function that is a hospital for injured and sick local people and the distribution of food and shelter I readily acknowledge that the soldiers did provide these services as ADF members and that the ADF was essential to each operation because we are the only organisation that can react deploy and sustain such operations at such short notice

4 On the other hand the ASM is awarded to personnel deployed on non-warlike operations reference C provides the details These operations are defined as those military activities short of warlike operations where there is risk associated with the assigned task(s) and where the application of force is limited to self-defence Casualties could occur but are not expected These operations encompass but are not limited to hazardous and peacekeeping operations The focus is on -carriage of weapons and the conduct of operations in a non-warlike environment it does not define or consider natural disasters or straight humanitarian relief

2

5 Considering this I do not believe the ASM is the appropriate award in fact in my view I have some reservations about whether the criteria for the award of the ASM has been met However I am convinced that the HOSM can be awarded based on the extant criteria and I believe given the nature of these particular operations it is the most appropriate mechanism for the recognition of the soldiers commendable efforts

6 Therefore I request the issue be reconsidered with the intent being to support the awarding II of the HOSM for service on OP PLES DRAI AUSINDO JAY A and SHADDOCK based on the Vl policy which currently exists at reference A

~

~

FOI 3331314 Serial 9

ri bull OPE COVERSHEET Page 1 I ~i ______________ ____ ___________________ __R_1 1~HO_P_F_R_O_NT D_a_~_2_4_1_11_1~ ~

HOPE Inwards Corresp HOPE99J1988 Received 2411 111999 THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Current Location HDPE (14111999)

z

AUSTRALIAN ARMY

(Office of the Chief of Army)

MINUTE

426-1-1 99178102 CA69699

LCAUST

For Information COMD DJFHQ HDPE I)CGMP ~GCMP

HQTC-A SPTCOM-A

THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Reference A ADHQ SIC WAK 02DHA of212333Z Jun 99 B LHQ OU 0359599 dated 23 Jul 99 C DPE CMPFI 44299 dated I Jul 99

I Reference A advised of the introduction of the Humanitarian Overseas Service Medal (HOSM) This medal has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas The HOSM is not a Defence or Military award however the regulations governing the award do not specilically exclude the medal from being awarded to ADF personnel If this was to occur an AASM or 1 ASM would not be awarded in conjunction with the HOSM tor the same service

2 At Reference B LCAUST strongly supports a recommendation for the award of the HOSM to Military members involved in Operations SHADDOCK PLESDRAI and AUSINDO JAY A Whilst I endorse this support 1 would prefer that a Defence Service Award be considered for Military personnel involved in these operations This will serve to maintain the integrity of the HOSM and Detence Service Awards alike

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 2: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

2

submission to the Department ofThe Prime Minister and Cabinet to award the HOSM for less that the 30 day period

4 All future activities involving deployment of ADF personnel in humanitarian relief will be assessed on the basis of the above criteria This will be reflected in a DI(G) on ADF honours and awards in the future However in the interim widest possible distribution of the policy at paragraph 2 and the eose decision concerning OPERATIONS PLES DRAI AUSINDO JA YA and SHADDOCK at paragraph 3 is requested

MAJGEN HDPE

R 1- I -C003 Tel 56902

13 NovOO

Distribution CN (R lA-COO I) CA (RI-4-B003) CAF (R 1-6-COO I )

For Information Secretary (R 1-5-B I 59) VCDF (R 1-5-B025) DGNPT (R8-9-X020) DGPERS-A (R8-9-X025) DGPERS-AF (R8-9-XO 19)

FOI 3331314 Serial 2

Defence Personnel Executive

MINUTE fILEmiddotCOpy middotPE 98middot16415 PE99-26466 HOPE ~c300

CDF (RI-5B-eDF Suite) VCDF (R1-5-B025) CN (R1-4-COO l) CA (R 1-4-8003) CAF (RI-6-COOl)

Fer Informadoa Secretary (R I-S-8 1 59)

HUMANITAtuAN OVERSEAS SERVICE

I Followmabelowthe line considerations during the 23 Feb 00 eose meeting it was decided that the HUlUIDitirian Overseas Service Medal (HOSM) would not be used in respect

middot ofhumanitarianaeiVice proWled by the ADF It was the consensus ofeOSe that due to the unique natlWeOfmilitary service and theADF command structure use oftile ASM would be made as it it ~~ate award for the ADF as a fonned military force The HOSM was cesigned primanly to recoJDise civiUan service

2 This conSerlIus i appropriate as it retains the ASM as the primary award for middot non-warlike ADF service ofany kind Also it maintains consistency with recognition given in past humanitarian operations for which an ASM has been awarded eg humanitarian relief in PNa between 1945-75 u part ofoverall ADF activities during that period and the Kurdish reliefoperations in Northern Iraq in 1991 Moreover it will demonstrate that ADF personnel middotwin not bavegeneral access to the other non-Defence service medals which have been primarily desiped to recognise ciVl1ian service contrary to a popular belief that the ADF 1CCeIiS to too many awards

3 The operations which broUght this matter to eose were calls for recognition by way fthe newly established HOSM for Operations PLES DREI (Sep 97-May 98) AUSTINDO JAY~ (May 98JuL98) and SHADDOCK (Jul98) In rejecting the H08M (or these operations eosc lV8S Ofdie opinion that recognition may be appropriate for these operations ~ the first two operations luted morc than 30 days Opeiation SHADDOCK wbkh WM for the tsunami relief lasted only some 12 days Accordingly applying the normal 30 day Criteria for the ASM Operation SHADDOCK will not qualify

This Wilt no doubt fcs1dt in tesentment by those involved who have had expectations for ~tiOD since the Prime Ministers Media Release on the HOSM on 6 Jun 99 in which it was ~ inter alia

Over the IlISt year from the PNG tsunami to Operations which the government will recommend to the Governor-Generallor recognition through the1 include and the recent humanitarian efforts in PNG 10IowbW~l~asters are being researched as a priority

middotKimiddot~ ~

2

4 In addition to its impact on Operation SHADDOCK there is still a disquiet within the ADF by the following

a those who have rendered service in humariitarian operations and aid to the civil community under hazardous and difficult circumstances in Australia ego Cyclone Tracey in 1974 and the many bush fire assistance activities and

b those who have served in PNG since the cessation of the ASM 1945-75 in Sep75 citing that their service has been rendered under much more difficult

conditions than that before independence therefore the ASM should be instituted for this service

Should the ASM be awarded for service in Operations PLES DRiE and AUSTINDO JAYA this will no doubt ~ve the push for recognition by these groups

5 This beina the case it may be prudent not to make awards for humanitarian service in PNO just on the basis that they were performed overseas The service rendered on these operations is considered no more arduous or hazardous than that which is rendered in Australia as part ~fnonual middotservice in aid to the civil community These operations did not attract any operational allowances above normal TA rates applicable for service overseas It should therefore be aecepted that ADF peSOmel serve overseas in many different capacities for which recognition ia not always forthcoming

6 Accordingly I recommend that this matter apin be raised at COSC on the basis that we do not proceed further with the ASM for operations in PNG post 1975 unless it is considered generally for all service not just isolatcdpockets ofservice It should be the intention to maintain the integrity of tile ASM as much as possible by usina no less than 30 days as theqUaIifying criteria except in cases ofSpccial Operations for which separate criteria bas been established If agreed at cose a policy statement will be issued stating that the HOSM will not be used for ADF service and that the normal qualifying criteria will remain at 30 days for the ASM

middot middottXJ bull ~ WILLIS

MAJOEN HOPE

Rl-l-COO3 TelS6902

FOI 3331314 rr - _ - Serial 3bull i - ~IIrI1--y----- P ~ ~ 11

Defence Personnel Executive

MINUTE

PE 98-]64]5 PE 99-26466 CMPIFB220 00

HDPE (R I-I-C003)

HUMANIT ARIAN OVERSEAS SERVICE

t On 29 Mar 00 WGCDR McGarry StaffOfficer to CDF advised that following below the line considerations during the 23 Feb 00 COSC meeting it was decided that the Humanitarian Overseas Service Medal (HOSM) would not be used in respect ofhumanitarian service provided by the ADF It was the consensus ofCOSC that due to the unique nature of military service and the ADF command structure use of the ASM would be made as it is the appropriate award for the ADF as a formed military force The HOSM was designed primarily to recognise civilian service

2 This consensus is appropriate as it retains the ASM as the primary award for non-warlike ADF service of any kind Also it maintains consistency with recognition given in past humanitarian operations for which an ASM has been awarded ego humanitarian relief in PNG between 1945-75 as part ofoverall ADF activities during that period and the Kurdish reHef operations in Northern Iraq in 1991 Moreover it will demonstrate that ADF personnel will not have general access to the other non-Defence service medals which have been primarily designed to recognise civilian service contrary to a popular belief that the ADF has access to too many awards

3 The operations which brought this matter to COSC were calls for recognition by way of the newly established HOSM for Operations PLES DREI (Sep 97-May 98) AUSTINDO JA Y A (May 98-Jul 98) and SHADDOCK (Jul 98) In rejecting the HOSM for these operations COSC was of the opinion that recognition may be appropriate for these operations Although the first two operations lasted more than 30 days Operation SHADDOCK which was for the tsunami relief lasted only some 12 days Accordingly applying the normal 30 day criteria for the ASM Operation SHADDOCK will not qualify This will no doubt result in resentment by those involved who have had expectations for recognition since the Prime Ministers Media Release on the HOSM on 6 Jun 99 in which it was stated inter aJia

Over the last year from the PNG tsunami to Operations which the government will recommend to the Governor-General for recognition through the medal include and the recent humanitarian efforts in PNG following natural disasters are being researched as a priority

4 In addition to its impact on Operation SHADDOCK there is still a disquiet within the ADF by the following

-------

2

a those who have rendered service in humanitarian operations and aid to the civil community under hazardous and difficult circumstances in Australia ego Cyclone Tracey in 1974 and the many bush fire assistance activities and

b those who have served in P]IjG since the cessation of the ASM 1945-75 in Sep 75 citing that their service has been rendered under much more difficult conditions than that before independence therefore the ASM should be instituted for this service

Should the ASM be awarded forservice in Operations PLES DRIE and AUSTIN DO JAY A this will no doubt revive the push for recognition by these groups

5 This being the case it may be prudent not to make awards for humanitarian service in PNG just on the basis that they were perfonned overseas The service rendered on these operations is considered no more arduous or hazardous than that which is rendered in Australia as part of nonnal service These operations did not attract any operational allowances above nonnal T A rates applicable for service overseas It should therefore be accepted that ADF personnel serve overseas in many different capacities for which recognition is not always forthcoming Accordingly it is recommended that we do not proceed further with the ASM for operations in PNG post 1975

6 As it is intended to maintain the integrity of the ASM as much as possible by using no less than 30 days as the qualifying criteria it is also recommended that a policy statement be issued stating that the HOSM will not be used for ADF service and that the nonnal qualifying criteria will remain at 30 days for the ASM

RI-l-D021 Tel 54852 Email raydongatescbrdefencegovau

L Apr 00

PPROVE~

~c Ctt

~ i~ h ~~ U~L M~~

ltfi- ~-FOI 3331314 Serial 4 _ l

~bull ST AFF-IN-CONFIDENCE filE ellP1

PE 98-1641S CMPIFI va199

DCA (R1-4-B031)

HUMANITAlUAN O~RSEAS SERVICE MEDAL

Refere A ADJiQ WAX 201DHA of212333Z]oo 99

lllefercnce A (FJq A) advised details of the introduction of the Humanitarian ~ Service ~ (HOSM) The medaJ is a civilian award to recognise certain CM_ ofpersoDI or orpnisations doctared by the Governor-General for service in spocified lwmanituiaaopetatiODS around the world HOSM is not a Defence or Military Awanl and cannot be awarded to ADF personnel or civi1ians who qualify for a Defence ~ceAward

2 The A~_Ntional Symbols Branch Department of the Prime MiDiater aod Cabinet it ~_lIfor policy and management ofHOSM ReseudlWwsbortly be~~~~middot the eligibility ofcivilians who provided aid durinatbe tampltQlmi disasterillPNG shy

3 ~ the ADFdcfloYed a larae contingent to provide humanitarian aid at Oovenullent direction ill the aftennath ofthe tsunami and the aid was not recognised

~ 1ft ADF award it would seem appropriate to make a submission for award of the - -1lO$M to the ADF persOnnel involved Accordingly Army HQ is invited to provide a

detailed subJniaionon why ADP penoimCl should be c1igible to receive the HOSM middot Ifa cue caB be justifiedtbc submission will be staffed to CDF for consi D To avoid the runaowmill it is proposed that this information DOt be released for flIIleraJ dissemination uatil an outcome has been achieved

4 My contact officer for inquiries is Ms Oi Capus SOHD1 Tel S 388

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-STAFF-IN-CQNFIDENCE bull ~ bull ~~ ~ rI _

MINUTE

Rl-1-C021 Tel 54852

Jul99

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRALIAN THE

MINUTE HQAST 4261111 HQAST ID8( 198

COMDDJFHQ

~HDPEFor Information ~HDPE ~NOTSBBN

COMNORCOM

RECOGNITION FOR OFFmiddotSHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 33698 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAY A and OP PLES DRAI as official recognition of their valuable contribution to off-shore hwnanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by DPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas hwnanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage DPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confirm the applicability of the medal to recent ADF operations until these eligibility criteria are advised

4 As a result of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations DPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

FOI 3331314 Serial 5

(02) 9563 4719

t Sep98

STAFF-IN-CONFIDENCE

FOI 33313114 Serial 6

DEFENCE PERSONNEL EXECUTIVE PERSONNEL POLICY amp PLANS

RUSSELL OFFICES CANBERRA ACT 2600 FACSIMILE NUMBER (06) 6265 1798

TO LCDR I Murray FROM Pat Clarke ADDRESS HQ AST APPT Staff Officer Honours amp

Awards Policy FAX NO 0295634762 TELE NO TELE NO 0262651513 DATE OF THIS FAX 31 Aug 98 NO OF PAGES (INC THIS) 9

Ian

As discussed service in PNG as part of Operation Shaddock is currently being looked at through Dept of Prime Minister and Cabinet who have provided a brief to the PM (No doubt the current election campaign will delay any further action on this until well after the result)

However it is suggested that the award of an ASM may considered inappropriate particularly with the current establishment of the Humanitarian Overseas Service Medal (This has not been finalised therefore details of proposed eligibility criteria cannot be released at this stage) This is because of the fact that while the military were involved it was not a military operation and did not attract a deployment package with enhanced financial conditions of service as is the case with peacekeeping operations Additionally the current eligibility period that is nonnally associated with the ASM is 30 days The only time that it will be awarded for less is when there is a high environmental threat ie likelihood of injury from armed adversaries Given the situation in the Rwanda operation and the ASM still being awarded for 30 days service you would appreciate the test is fairly rigorous

A further complicating factor is that the ASM is not issued for such things as bushfire fighting or flood relief even though the individuals may be put in great danger and be exposed to death and the grief of people who suffer great loss These types of operations fall within the global description of nonnal peacetime activities of the ADF

That said I have enclosed a copies of the AASM and ASM regulations plus a copy of the PNG determination for your information Hope it all helps

Regards

Pat Clarke

FOt 3331314 Serial 7

PE 98-16415

DOT POINT BRIEF FOR HDPE

A WARD OF MEDALS FOR PERSONNEL DEPLOYED ON HUMANIT ARIAN OPERATIONS

Background

1 The Humanitarian Overseas Service Medal (HOSM) was introduced in Jun 99 to provide recognition for certain classes of persons or organisations declared by the Governor-General for service in certain humanitarian operations around the world

2 Declared operations are those which occur in a specified hazardous area overseas under prescribed conditions eg by or under the auspices of the United Nations in accordance with prescribed guidelines or in dangerous circumstances ie circumstances in which persons are or were exposed to the risk of death or significant hann

3 The dates of the qualifying service accord with the date of commencementparticipation dates of the operation

4 The HOSM cannot be awarded to ADF or civilian personnel who qualify for Defence Service Medals eg the ASM

Considerations

bull If award of the HOSM for military activities such as Operations PLES DREI AUSTINDO JAY A and SHADDOCK is to be progressed applications for each operation would need to be submitted to the Awards and National Symbols Branch for approval by the Governor-General

bull If the HOSM is awarded to military personnel there is likelihood that members who participated in prescribed peacekeeping operations in Rawanda Somalia or the Balkans involving humanitarian assistance will expect to be eligible for the award

bull It may be argued that such operations and activities undertaken by military personnel are consistent with normal peacetime activities and the Government and communitys expectations of the ADF Therefore it may be difficult to provide a convincing argument to support award ofthe HOSM to military personnel

2

bull The ADF Honours and Awards System has been structured to provide recognition of Service personnel involved in prescribed operations In view of the foregoing the need to utilise a civilian award to recognise service is questionable

bull An alternative option to recognise humanitarian service overseas by military personnel in prescribed operations is award of the ASM subject to meeting the general criteria for the award ie non-warlike prescribed operation with the criterion of 30 days qualifying service in the specified area

O~~W~L sNED TN BLOOMFIELD RAN CMDR DHA

Tel (02) 6265 2116

1 7 February 2000

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DGCMP

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i~~1 imiddotmiddotmiddotmiddotmiddotmiddot LJ

ALJSTRALlAN AR~Y

(Office of the Chief of Army) L

MINUTE 426-1-1

99178103 IL2I 1)shyCA2700 r1= c ( r ~ - 1LLe4( du~ ~-~fNJfl 7- ~ For Information -- ) CN J u J I--J CAF I IIVMcof60 r VCDF ~

AWARD ~F ~D1~ FOR PERSONNEL DEPLOYED ON HUMANITARIAN OPERATIONS

Reference A COM[NTERFET Minute HQIFET 9910946 of29 Dec 99 (Attached)

1 I have been approached to reconsider the granting of the Humanitarian Overseas Service Medal for personnel deployed on a number of humanitarian relief operations over the past few years The proposal is attached for your consideration

2 Since members of all three Services could be affected it might be appropriate for Chief ofNavy and Chief of Air Force to offer their views on the matter Perhaps this could be discussed at the next meeting of COSC

FJ HICKLI LTGEN Chief of Army

bull 1shyR-I-4-B003 Te154311 Email frankhicklingcbrdefencegovau

tb2 oC HJanOO

Enclosure 1 HQIFET Minute 9910946 of29 Dec 99

bull I ~ ~

- - - - - -_ -

DEPARTMENT OF DEFENCE Headquarters International Force East Timor

12 JAN 200nMINUTE G~SE1ED OCA

I Cl-4 ()(~0~

bullHQ IFET 99 IOq46 ~7hVJ~__ 1

CA ---_ _-----

For information LCAUST COMDDJFHQ

AWARD OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL FOR PERSONNEL DEPLOYED ON OPERATIONS PLES DRAI AUSINDO JAYA AND SHADDOCK

References A LHQ OU 0359599 dated 23 Jul 99 B Office of the Chief of Army Minute 426-1-1 99178102 CA69699 dated 18 Nov 99 C INDMAN I Vol 4 Chapter 4010 Annex A Conditions of Service for Warlike and Nonshywarlike Deployments

I OPS PLES DRAI AUSINDO JA Y A and SHADDOCK were humanitarian assistance missions conducted during 1997 and 1998 in PNG and IRIAN JA Y A Several hundred 1 Div personnel deployed in support of these operations and in view of their tremendous work and professionalism I sought approval for the award of the ASM At the time the submissions were not supported because the Government was contemplating the idea of a Humanitarian Overseas Service Medal (HOSM) This proposed medal was thought to be a more appropriate award for such missions its focus was clearly on the provision ofhumanitarian assistance

2 I subsequently submitted a request to LHQ for the approval of the HOSM for personnel who served on these operations_ This was followed by reference A which strongly supported the recommendation of the HOSM At reference B your advice is that the HOSM is not appropriate and you would support the award ofthe ASM for the subject operations

3 In reference B you noted that the HOSM has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas I agree and believe the fundamental tasks and primary mission for OPS PLES DRAI AUSINDO JAY A and SHADDOCK were completely humanitarian in nature In view of this I would highlight the ADF personnel were unarmed were not working as a part of an armed body or as a tactical force_ They provided a non-military type function that is a hospital for injured and sick local people and the distribution of food and shelter I readily acknowledge that the soldiers did provide these services as ADF members and that the ADF was essential to each operation because we are the only organisation that can react deploy and sustain such operations at such short notice

4 On the other hand the ASM is awarded to personnel deployed on non-warlike operations reference C provides the details These operations are defined as those military activities short of warlike operations where there is risk associated with the assigned task(s) and where the application of force is limited to self-defence Casualties could occur but are not expected These operations encompass but are not limited to hazardous and peacekeeping operations The focus is on -carriage of weapons and the conduct of operations in a non-warlike environment it does not define or consider natural disasters or straight humanitarian relief

2

5 Considering this I do not believe the ASM is the appropriate award in fact in my view I have some reservations about whether the criteria for the award of the ASM has been met However I am convinced that the HOSM can be awarded based on the extant criteria and I believe given the nature of these particular operations it is the most appropriate mechanism for the recognition of the soldiers commendable efforts

6 Therefore I request the issue be reconsidered with the intent being to support the awarding II of the HOSM for service on OP PLES DRAI AUSINDO JAY A and SHADDOCK based on the Vl policy which currently exists at reference A

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FOI 3331314 Serial 9

ri bull OPE COVERSHEET Page 1 I ~i ______________ ____ ___________________ __R_1 1~HO_P_F_R_O_NT D_a_~_2_4_1_11_1~ ~

HOPE Inwards Corresp HOPE99J1988 Received 2411 111999 THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Current Location HDPE (14111999)

z

AUSTRALIAN ARMY

(Office of the Chief of Army)

MINUTE

426-1-1 99178102 CA69699

LCAUST

For Information COMD DJFHQ HDPE I)CGMP ~GCMP

HQTC-A SPTCOM-A

THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Reference A ADHQ SIC WAK 02DHA of212333Z Jun 99 B LHQ OU 0359599 dated 23 Jul 99 C DPE CMPFI 44299 dated I Jul 99

I Reference A advised of the introduction of the Humanitarian Overseas Service Medal (HOSM) This medal has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas The HOSM is not a Defence or Military award however the regulations governing the award do not specilically exclude the medal from being awarded to ADF personnel If this was to occur an AASM or 1 ASM would not be awarded in conjunction with the HOSM tor the same service

2 At Reference B LCAUST strongly supports a recommendation for the award of the HOSM to Military members involved in Operations SHADDOCK PLESDRAI and AUSINDO JAY A Whilst I endorse this support 1 would prefer that a Defence Service Award be considered for Military personnel involved in these operations This will serve to maintain the integrity of the HOSM and Detence Service Awards alike

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 3: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

FOI 3331314 Serial 2

Defence Personnel Executive

MINUTE fILEmiddotCOpy middotPE 98middot16415 PE99-26466 HOPE ~c300

CDF (RI-5B-eDF Suite) VCDF (R1-5-B025) CN (R1-4-COO l) CA (R 1-4-8003) CAF (RI-6-COOl)

Fer Informadoa Secretary (R I-S-8 1 59)

HUMANITAtuAN OVERSEAS SERVICE

I Followmabelowthe line considerations during the 23 Feb 00 eose meeting it was decided that the HUlUIDitirian Overseas Service Medal (HOSM) would not be used in respect

middot ofhumanitarianaeiVice proWled by the ADF It was the consensus ofeOSe that due to the unique natlWeOfmilitary service and theADF command structure use oftile ASM would be made as it it ~~ate award for the ADF as a fonned military force The HOSM was cesigned primanly to recoJDise civiUan service

2 This conSerlIus i appropriate as it retains the ASM as the primary award for middot non-warlike ADF service ofany kind Also it maintains consistency with recognition given in past humanitarian operations for which an ASM has been awarded eg humanitarian relief in PNa between 1945-75 u part ofoverall ADF activities during that period and the Kurdish reliefoperations in Northern Iraq in 1991 Moreover it will demonstrate that ADF personnel middotwin not bavegeneral access to the other non-Defence service medals which have been primarily desiped to recognise ciVl1ian service contrary to a popular belief that the ADF 1CCeIiS to too many awards

3 The operations which broUght this matter to eose were calls for recognition by way fthe newly established HOSM for Operations PLES DREI (Sep 97-May 98) AUSTINDO JAY~ (May 98JuL98) and SHADDOCK (Jul98) In rejecting the H08M (or these operations eosc lV8S Ofdie opinion that recognition may be appropriate for these operations ~ the first two operations luted morc than 30 days Opeiation SHADDOCK wbkh WM for the tsunami relief lasted only some 12 days Accordingly applying the normal 30 day Criteria for the ASM Operation SHADDOCK will not qualify

This Wilt no doubt fcs1dt in tesentment by those involved who have had expectations for ~tiOD since the Prime Ministers Media Release on the HOSM on 6 Jun 99 in which it was ~ inter alia

Over the IlISt year from the PNG tsunami to Operations which the government will recommend to the Governor-Generallor recognition through the1 include and the recent humanitarian efforts in PNG 10IowbW~l~asters are being researched as a priority

middotKimiddot~ ~

2

4 In addition to its impact on Operation SHADDOCK there is still a disquiet within the ADF by the following

a those who have rendered service in humariitarian operations and aid to the civil community under hazardous and difficult circumstances in Australia ego Cyclone Tracey in 1974 and the many bush fire assistance activities and

b those who have served in PNG since the cessation of the ASM 1945-75 in Sep75 citing that their service has been rendered under much more difficult

conditions than that before independence therefore the ASM should be instituted for this service

Should the ASM be awarded for service in Operations PLES DRiE and AUSTINDO JAYA this will no doubt ~ve the push for recognition by these groups

5 This beina the case it may be prudent not to make awards for humanitarian service in PNO just on the basis that they were performed overseas The service rendered on these operations is considered no more arduous or hazardous than that which is rendered in Australia as part ~fnonual middotservice in aid to the civil community These operations did not attract any operational allowances above normal TA rates applicable for service overseas It should therefore be aecepted that ADF peSOmel serve overseas in many different capacities for which recognition ia not always forthcoming

6 Accordingly I recommend that this matter apin be raised at COSC on the basis that we do not proceed further with the ASM for operations in PNG post 1975 unless it is considered generally for all service not just isolatcdpockets ofservice It should be the intention to maintain the integrity of tile ASM as much as possible by usina no less than 30 days as theqUaIifying criteria except in cases ofSpccial Operations for which separate criteria bas been established If agreed at cose a policy statement will be issued stating that the HOSM will not be used for ADF service and that the normal qualifying criteria will remain at 30 days for the ASM

middot middottXJ bull ~ WILLIS

MAJOEN HOPE

Rl-l-COO3 TelS6902

FOI 3331314 rr - _ - Serial 3bull i - ~IIrI1--y----- P ~ ~ 11

Defence Personnel Executive

MINUTE

PE 98-]64]5 PE 99-26466 CMPIFB220 00

HDPE (R I-I-C003)

HUMANIT ARIAN OVERSEAS SERVICE

t On 29 Mar 00 WGCDR McGarry StaffOfficer to CDF advised that following below the line considerations during the 23 Feb 00 COSC meeting it was decided that the Humanitarian Overseas Service Medal (HOSM) would not be used in respect ofhumanitarian service provided by the ADF It was the consensus ofCOSC that due to the unique nature of military service and the ADF command structure use of the ASM would be made as it is the appropriate award for the ADF as a formed military force The HOSM was designed primarily to recognise civilian service

2 This consensus is appropriate as it retains the ASM as the primary award for non-warlike ADF service of any kind Also it maintains consistency with recognition given in past humanitarian operations for which an ASM has been awarded ego humanitarian relief in PNG between 1945-75 as part ofoverall ADF activities during that period and the Kurdish reHef operations in Northern Iraq in 1991 Moreover it will demonstrate that ADF personnel will not have general access to the other non-Defence service medals which have been primarily designed to recognise civilian service contrary to a popular belief that the ADF has access to too many awards

3 The operations which brought this matter to COSC were calls for recognition by way of the newly established HOSM for Operations PLES DREI (Sep 97-May 98) AUSTINDO JA Y A (May 98-Jul 98) and SHADDOCK (Jul 98) In rejecting the HOSM for these operations COSC was of the opinion that recognition may be appropriate for these operations Although the first two operations lasted more than 30 days Operation SHADDOCK which was for the tsunami relief lasted only some 12 days Accordingly applying the normal 30 day criteria for the ASM Operation SHADDOCK will not qualify This will no doubt result in resentment by those involved who have had expectations for recognition since the Prime Ministers Media Release on the HOSM on 6 Jun 99 in which it was stated inter aJia

Over the last year from the PNG tsunami to Operations which the government will recommend to the Governor-General for recognition through the medal include and the recent humanitarian efforts in PNG following natural disasters are being researched as a priority

4 In addition to its impact on Operation SHADDOCK there is still a disquiet within the ADF by the following

-------

2

a those who have rendered service in humanitarian operations and aid to the civil community under hazardous and difficult circumstances in Australia ego Cyclone Tracey in 1974 and the many bush fire assistance activities and

b those who have served in P]IjG since the cessation of the ASM 1945-75 in Sep 75 citing that their service has been rendered under much more difficult conditions than that before independence therefore the ASM should be instituted for this service

Should the ASM be awarded forservice in Operations PLES DRIE and AUSTIN DO JAY A this will no doubt revive the push for recognition by these groups

5 This being the case it may be prudent not to make awards for humanitarian service in PNG just on the basis that they were perfonned overseas The service rendered on these operations is considered no more arduous or hazardous than that which is rendered in Australia as part of nonnal service These operations did not attract any operational allowances above nonnal T A rates applicable for service overseas It should therefore be accepted that ADF personnel serve overseas in many different capacities for which recognition is not always forthcoming Accordingly it is recommended that we do not proceed further with the ASM for operations in PNG post 1975

6 As it is intended to maintain the integrity of the ASM as much as possible by using no less than 30 days as the qualifying criteria it is also recommended that a policy statement be issued stating that the HOSM will not be used for ADF service and that the nonnal qualifying criteria will remain at 30 days for the ASM

RI-l-D021 Tel 54852 Email raydongatescbrdefencegovau

L Apr 00

PPROVE~

~c Ctt

~ i~ h ~~ U~L M~~

ltfi- ~-FOI 3331314 Serial 4 _ l

~bull ST AFF-IN-CONFIDENCE filE ellP1

PE 98-1641S CMPIFI va199

DCA (R1-4-B031)

HUMANITAlUAN O~RSEAS SERVICE MEDAL

Refere A ADJiQ WAX 201DHA of212333Z]oo 99

lllefercnce A (FJq A) advised details of the introduction of the Humanitarian ~ Service ~ (HOSM) The medaJ is a civilian award to recognise certain CM_ ofpersoDI or orpnisations doctared by the Governor-General for service in spocified lwmanituiaaopetatiODS around the world HOSM is not a Defence or Military Awanl and cannot be awarded to ADF personnel or civi1ians who qualify for a Defence ~ceAward

2 The A~_Ntional Symbols Branch Department of the Prime MiDiater aod Cabinet it ~_lIfor policy and management ofHOSM ReseudlWwsbortly be~~~~middot the eligibility ofcivilians who provided aid durinatbe tampltQlmi disasterillPNG shy

3 ~ the ADFdcfloYed a larae contingent to provide humanitarian aid at Oovenullent direction ill the aftennath ofthe tsunami and the aid was not recognised

~ 1ft ADF award it would seem appropriate to make a submission for award of the - -1lO$M to the ADF persOnnel involved Accordingly Army HQ is invited to provide a

detailed subJniaionon why ADP penoimCl should be c1igible to receive the HOSM middot Ifa cue caB be justifiedtbc submission will be staffed to CDF for consi D To avoid the runaowmill it is proposed that this information DOt be released for flIIleraJ dissemination uatil an outcome has been achieved

4 My contact officer for inquiries is Ms Oi Capus SOHD1 Tel S 388

~~6 hlft~~ to ~ 1111f ~ ~

~~

k ~Ef1-~ ~~

-STAFF-IN-CQNFIDENCE bull ~ bull ~~ ~ rI _

MINUTE

Rl-1-C021 Tel 54852

Jul99

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRALIAN THE

MINUTE HQAST 4261111 HQAST ID8( 198

COMDDJFHQ

~HDPEFor Information ~HDPE ~NOTSBBN

COMNORCOM

RECOGNITION FOR OFFmiddotSHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 33698 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAY A and OP PLES DRAI as official recognition of their valuable contribution to off-shore hwnanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by DPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas hwnanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage DPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confirm the applicability of the medal to recent ADF operations until these eligibility criteria are advised

4 As a result of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations DPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

FOI 3331314 Serial 5

(02) 9563 4719

t Sep98

STAFF-IN-CONFIDENCE

FOI 33313114 Serial 6

DEFENCE PERSONNEL EXECUTIVE PERSONNEL POLICY amp PLANS

RUSSELL OFFICES CANBERRA ACT 2600 FACSIMILE NUMBER (06) 6265 1798

TO LCDR I Murray FROM Pat Clarke ADDRESS HQ AST APPT Staff Officer Honours amp

Awards Policy FAX NO 0295634762 TELE NO TELE NO 0262651513 DATE OF THIS FAX 31 Aug 98 NO OF PAGES (INC THIS) 9

Ian

As discussed service in PNG as part of Operation Shaddock is currently being looked at through Dept of Prime Minister and Cabinet who have provided a brief to the PM (No doubt the current election campaign will delay any further action on this until well after the result)

However it is suggested that the award of an ASM may considered inappropriate particularly with the current establishment of the Humanitarian Overseas Service Medal (This has not been finalised therefore details of proposed eligibility criteria cannot be released at this stage) This is because of the fact that while the military were involved it was not a military operation and did not attract a deployment package with enhanced financial conditions of service as is the case with peacekeeping operations Additionally the current eligibility period that is nonnally associated with the ASM is 30 days The only time that it will be awarded for less is when there is a high environmental threat ie likelihood of injury from armed adversaries Given the situation in the Rwanda operation and the ASM still being awarded for 30 days service you would appreciate the test is fairly rigorous

A further complicating factor is that the ASM is not issued for such things as bushfire fighting or flood relief even though the individuals may be put in great danger and be exposed to death and the grief of people who suffer great loss These types of operations fall within the global description of nonnal peacetime activities of the ADF

That said I have enclosed a copies of the AASM and ASM regulations plus a copy of the PNG determination for your information Hope it all helps

Regards

Pat Clarke

FOt 3331314 Serial 7

PE 98-16415

DOT POINT BRIEF FOR HDPE

A WARD OF MEDALS FOR PERSONNEL DEPLOYED ON HUMANIT ARIAN OPERATIONS

Background

1 The Humanitarian Overseas Service Medal (HOSM) was introduced in Jun 99 to provide recognition for certain classes of persons or organisations declared by the Governor-General for service in certain humanitarian operations around the world

2 Declared operations are those which occur in a specified hazardous area overseas under prescribed conditions eg by or under the auspices of the United Nations in accordance with prescribed guidelines or in dangerous circumstances ie circumstances in which persons are or were exposed to the risk of death or significant hann

3 The dates of the qualifying service accord with the date of commencementparticipation dates of the operation

4 The HOSM cannot be awarded to ADF or civilian personnel who qualify for Defence Service Medals eg the ASM

Considerations

bull If award of the HOSM for military activities such as Operations PLES DREI AUSTINDO JAY A and SHADDOCK is to be progressed applications for each operation would need to be submitted to the Awards and National Symbols Branch for approval by the Governor-General

bull If the HOSM is awarded to military personnel there is likelihood that members who participated in prescribed peacekeeping operations in Rawanda Somalia or the Balkans involving humanitarian assistance will expect to be eligible for the award

bull It may be argued that such operations and activities undertaken by military personnel are consistent with normal peacetime activities and the Government and communitys expectations of the ADF Therefore it may be difficult to provide a convincing argument to support award ofthe HOSM to military personnel

2

bull The ADF Honours and Awards System has been structured to provide recognition of Service personnel involved in prescribed operations In view of the foregoing the need to utilise a civilian award to recognise service is questionable

bull An alternative option to recognise humanitarian service overseas by military personnel in prescribed operations is award of the ASM subject to meeting the general criteria for the award ie non-warlike prescribed operation with the criterion of 30 days qualifying service in the specified area

O~~W~L sNED TN BLOOMFIELD RAN CMDR DHA

Tel (02) 6265 2116

1 7 February 2000

t 1 FEB 2000 10lt1 1--01pound

DGCMP

lt

i~~1 imiddotmiddotmiddotmiddotmiddotmiddot LJ

ALJSTRALlAN AR~Y

(Office of the Chief of Army) L

MINUTE 426-1-1

99178103 IL2I 1)shyCA2700 r1= c ( r ~ - 1LLe4( du~ ~-~fNJfl 7- ~ For Information -- ) CN J u J I--J CAF I IIVMcof60 r VCDF ~

AWARD ~F ~D1~ FOR PERSONNEL DEPLOYED ON HUMANITARIAN OPERATIONS

Reference A COM[NTERFET Minute HQIFET 9910946 of29 Dec 99 (Attached)

1 I have been approached to reconsider the granting of the Humanitarian Overseas Service Medal for personnel deployed on a number of humanitarian relief operations over the past few years The proposal is attached for your consideration

2 Since members of all three Services could be affected it might be appropriate for Chief ofNavy and Chief of Air Force to offer their views on the matter Perhaps this could be discussed at the next meeting of COSC

FJ HICKLI LTGEN Chief of Army

bull 1shyR-I-4-B003 Te154311 Email frankhicklingcbrdefencegovau

tb2 oC HJanOO

Enclosure 1 HQIFET Minute 9910946 of29 Dec 99

bull I ~ ~

- - - - - -_ -

DEPARTMENT OF DEFENCE Headquarters International Force East Timor

12 JAN 200nMINUTE G~SE1ED OCA

I Cl-4 ()(~0~

bullHQ IFET 99 IOq46 ~7hVJ~__ 1

CA ---_ _-----

For information LCAUST COMDDJFHQ

AWARD OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL FOR PERSONNEL DEPLOYED ON OPERATIONS PLES DRAI AUSINDO JAYA AND SHADDOCK

References A LHQ OU 0359599 dated 23 Jul 99 B Office of the Chief of Army Minute 426-1-1 99178102 CA69699 dated 18 Nov 99 C INDMAN I Vol 4 Chapter 4010 Annex A Conditions of Service for Warlike and Nonshywarlike Deployments

I OPS PLES DRAI AUSINDO JA Y A and SHADDOCK were humanitarian assistance missions conducted during 1997 and 1998 in PNG and IRIAN JA Y A Several hundred 1 Div personnel deployed in support of these operations and in view of their tremendous work and professionalism I sought approval for the award of the ASM At the time the submissions were not supported because the Government was contemplating the idea of a Humanitarian Overseas Service Medal (HOSM) This proposed medal was thought to be a more appropriate award for such missions its focus was clearly on the provision ofhumanitarian assistance

2 I subsequently submitted a request to LHQ for the approval of the HOSM for personnel who served on these operations_ This was followed by reference A which strongly supported the recommendation of the HOSM At reference B your advice is that the HOSM is not appropriate and you would support the award ofthe ASM for the subject operations

3 In reference B you noted that the HOSM has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas I agree and believe the fundamental tasks and primary mission for OPS PLES DRAI AUSINDO JAY A and SHADDOCK were completely humanitarian in nature In view of this I would highlight the ADF personnel were unarmed were not working as a part of an armed body or as a tactical force_ They provided a non-military type function that is a hospital for injured and sick local people and the distribution of food and shelter I readily acknowledge that the soldiers did provide these services as ADF members and that the ADF was essential to each operation because we are the only organisation that can react deploy and sustain such operations at such short notice

4 On the other hand the ASM is awarded to personnel deployed on non-warlike operations reference C provides the details These operations are defined as those military activities short of warlike operations where there is risk associated with the assigned task(s) and where the application of force is limited to self-defence Casualties could occur but are not expected These operations encompass but are not limited to hazardous and peacekeeping operations The focus is on -carriage of weapons and the conduct of operations in a non-warlike environment it does not define or consider natural disasters or straight humanitarian relief

2

5 Considering this I do not believe the ASM is the appropriate award in fact in my view I have some reservations about whether the criteria for the award of the ASM has been met However I am convinced that the HOSM can be awarded based on the extant criteria and I believe given the nature of these particular operations it is the most appropriate mechanism for the recognition of the soldiers commendable efforts

6 Therefore I request the issue be reconsidered with the intent being to support the awarding II of the HOSM for service on OP PLES DRAI AUSINDO JAY A and SHADDOCK based on the Vl policy which currently exists at reference A

~

~

FOI 3331314 Serial 9

ri bull OPE COVERSHEET Page 1 I ~i ______________ ____ ___________________ __R_1 1~HO_P_F_R_O_NT D_a_~_2_4_1_11_1~ ~

HOPE Inwards Corresp HOPE99J1988 Received 2411 111999 THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Current Location HDPE (14111999)

z

AUSTRALIAN ARMY

(Office of the Chief of Army)

MINUTE

426-1-1 99178102 CA69699

LCAUST

For Information COMD DJFHQ HDPE I)CGMP ~GCMP

HQTC-A SPTCOM-A

THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Reference A ADHQ SIC WAK 02DHA of212333Z Jun 99 B LHQ OU 0359599 dated 23 Jul 99 C DPE CMPFI 44299 dated I Jul 99

I Reference A advised of the introduction of the Humanitarian Overseas Service Medal (HOSM) This medal has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas The HOSM is not a Defence or Military award however the regulations governing the award do not specilically exclude the medal from being awarded to ADF personnel If this was to occur an AASM or 1 ASM would not be awarded in conjunction with the HOSM tor the same service

2 At Reference B LCAUST strongly supports a recommendation for the award of the HOSM to Military members involved in Operations SHADDOCK PLESDRAI and AUSINDO JAY A Whilst I endorse this support 1 would prefer that a Defence Service Award be considered for Military personnel involved in these operations This will serve to maintain the integrity of the HOSM and Detence Service Awards alike

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 4: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

2

4 In addition to its impact on Operation SHADDOCK there is still a disquiet within the ADF by the following

a those who have rendered service in humariitarian operations and aid to the civil community under hazardous and difficult circumstances in Australia ego Cyclone Tracey in 1974 and the many bush fire assistance activities and

b those who have served in PNG since the cessation of the ASM 1945-75 in Sep75 citing that their service has been rendered under much more difficult

conditions than that before independence therefore the ASM should be instituted for this service

Should the ASM be awarded for service in Operations PLES DRiE and AUSTINDO JAYA this will no doubt ~ve the push for recognition by these groups

5 This beina the case it may be prudent not to make awards for humanitarian service in PNO just on the basis that they were performed overseas The service rendered on these operations is considered no more arduous or hazardous than that which is rendered in Australia as part ~fnonual middotservice in aid to the civil community These operations did not attract any operational allowances above normal TA rates applicable for service overseas It should therefore be aecepted that ADF peSOmel serve overseas in many different capacities for which recognition ia not always forthcoming

6 Accordingly I recommend that this matter apin be raised at COSC on the basis that we do not proceed further with the ASM for operations in PNG post 1975 unless it is considered generally for all service not just isolatcdpockets ofservice It should be the intention to maintain the integrity of tile ASM as much as possible by usina no less than 30 days as theqUaIifying criteria except in cases ofSpccial Operations for which separate criteria bas been established If agreed at cose a policy statement will be issued stating that the HOSM will not be used for ADF service and that the normal qualifying criteria will remain at 30 days for the ASM

middot middottXJ bull ~ WILLIS

MAJOEN HOPE

Rl-l-COO3 TelS6902

FOI 3331314 rr - _ - Serial 3bull i - ~IIrI1--y----- P ~ ~ 11

Defence Personnel Executive

MINUTE

PE 98-]64]5 PE 99-26466 CMPIFB220 00

HDPE (R I-I-C003)

HUMANIT ARIAN OVERSEAS SERVICE

t On 29 Mar 00 WGCDR McGarry StaffOfficer to CDF advised that following below the line considerations during the 23 Feb 00 COSC meeting it was decided that the Humanitarian Overseas Service Medal (HOSM) would not be used in respect ofhumanitarian service provided by the ADF It was the consensus ofCOSC that due to the unique nature of military service and the ADF command structure use of the ASM would be made as it is the appropriate award for the ADF as a formed military force The HOSM was designed primarily to recognise civilian service

2 This consensus is appropriate as it retains the ASM as the primary award for non-warlike ADF service of any kind Also it maintains consistency with recognition given in past humanitarian operations for which an ASM has been awarded ego humanitarian relief in PNG between 1945-75 as part ofoverall ADF activities during that period and the Kurdish reHef operations in Northern Iraq in 1991 Moreover it will demonstrate that ADF personnel will not have general access to the other non-Defence service medals which have been primarily designed to recognise civilian service contrary to a popular belief that the ADF has access to too many awards

3 The operations which brought this matter to COSC were calls for recognition by way of the newly established HOSM for Operations PLES DREI (Sep 97-May 98) AUSTINDO JA Y A (May 98-Jul 98) and SHADDOCK (Jul 98) In rejecting the HOSM for these operations COSC was of the opinion that recognition may be appropriate for these operations Although the first two operations lasted more than 30 days Operation SHADDOCK which was for the tsunami relief lasted only some 12 days Accordingly applying the normal 30 day criteria for the ASM Operation SHADDOCK will not qualify This will no doubt result in resentment by those involved who have had expectations for recognition since the Prime Ministers Media Release on the HOSM on 6 Jun 99 in which it was stated inter aJia

Over the last year from the PNG tsunami to Operations which the government will recommend to the Governor-General for recognition through the medal include and the recent humanitarian efforts in PNG following natural disasters are being researched as a priority

4 In addition to its impact on Operation SHADDOCK there is still a disquiet within the ADF by the following

-------

2

a those who have rendered service in humanitarian operations and aid to the civil community under hazardous and difficult circumstances in Australia ego Cyclone Tracey in 1974 and the many bush fire assistance activities and

b those who have served in P]IjG since the cessation of the ASM 1945-75 in Sep 75 citing that their service has been rendered under much more difficult conditions than that before independence therefore the ASM should be instituted for this service

Should the ASM be awarded forservice in Operations PLES DRIE and AUSTIN DO JAY A this will no doubt revive the push for recognition by these groups

5 This being the case it may be prudent not to make awards for humanitarian service in PNG just on the basis that they were perfonned overseas The service rendered on these operations is considered no more arduous or hazardous than that which is rendered in Australia as part of nonnal service These operations did not attract any operational allowances above nonnal T A rates applicable for service overseas It should therefore be accepted that ADF personnel serve overseas in many different capacities for which recognition is not always forthcoming Accordingly it is recommended that we do not proceed further with the ASM for operations in PNG post 1975

6 As it is intended to maintain the integrity of the ASM as much as possible by using no less than 30 days as the qualifying criteria it is also recommended that a policy statement be issued stating that the HOSM will not be used for ADF service and that the nonnal qualifying criteria will remain at 30 days for the ASM

RI-l-D021 Tel 54852 Email raydongatescbrdefencegovau

L Apr 00

PPROVE~

~c Ctt

~ i~ h ~~ U~L M~~

ltfi- ~-FOI 3331314 Serial 4 _ l

~bull ST AFF-IN-CONFIDENCE filE ellP1

PE 98-1641S CMPIFI va199

DCA (R1-4-B031)

HUMANITAlUAN O~RSEAS SERVICE MEDAL

Refere A ADJiQ WAX 201DHA of212333Z]oo 99

lllefercnce A (FJq A) advised details of the introduction of the Humanitarian ~ Service ~ (HOSM) The medaJ is a civilian award to recognise certain CM_ ofpersoDI or orpnisations doctared by the Governor-General for service in spocified lwmanituiaaopetatiODS around the world HOSM is not a Defence or Military Awanl and cannot be awarded to ADF personnel or civi1ians who qualify for a Defence ~ceAward

2 The A~_Ntional Symbols Branch Department of the Prime MiDiater aod Cabinet it ~_lIfor policy and management ofHOSM ReseudlWwsbortly be~~~~middot the eligibility ofcivilians who provided aid durinatbe tampltQlmi disasterillPNG shy

3 ~ the ADFdcfloYed a larae contingent to provide humanitarian aid at Oovenullent direction ill the aftennath ofthe tsunami and the aid was not recognised

~ 1ft ADF award it would seem appropriate to make a submission for award of the - -1lO$M to the ADF persOnnel involved Accordingly Army HQ is invited to provide a

detailed subJniaionon why ADP penoimCl should be c1igible to receive the HOSM middot Ifa cue caB be justifiedtbc submission will be staffed to CDF for consi D To avoid the runaowmill it is proposed that this information DOt be released for flIIleraJ dissemination uatil an outcome has been achieved

4 My contact officer for inquiries is Ms Oi Capus SOHD1 Tel S 388

~~6 hlft~~ to ~ 1111f ~ ~

~~

k ~Ef1-~ ~~

-STAFF-IN-CQNFIDENCE bull ~ bull ~~ ~ rI _

MINUTE

Rl-1-C021 Tel 54852

Jul99

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRALIAN THE

MINUTE HQAST 4261111 HQAST ID8( 198

COMDDJFHQ

~HDPEFor Information ~HDPE ~NOTSBBN

COMNORCOM

RECOGNITION FOR OFFmiddotSHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 33698 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAY A and OP PLES DRAI as official recognition of their valuable contribution to off-shore hwnanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by DPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas hwnanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage DPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confirm the applicability of the medal to recent ADF operations until these eligibility criteria are advised

4 As a result of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations DPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

FOI 3331314 Serial 5

(02) 9563 4719

t Sep98

STAFF-IN-CONFIDENCE

FOI 33313114 Serial 6

DEFENCE PERSONNEL EXECUTIVE PERSONNEL POLICY amp PLANS

RUSSELL OFFICES CANBERRA ACT 2600 FACSIMILE NUMBER (06) 6265 1798

TO LCDR I Murray FROM Pat Clarke ADDRESS HQ AST APPT Staff Officer Honours amp

Awards Policy FAX NO 0295634762 TELE NO TELE NO 0262651513 DATE OF THIS FAX 31 Aug 98 NO OF PAGES (INC THIS) 9

Ian

As discussed service in PNG as part of Operation Shaddock is currently being looked at through Dept of Prime Minister and Cabinet who have provided a brief to the PM (No doubt the current election campaign will delay any further action on this until well after the result)

However it is suggested that the award of an ASM may considered inappropriate particularly with the current establishment of the Humanitarian Overseas Service Medal (This has not been finalised therefore details of proposed eligibility criteria cannot be released at this stage) This is because of the fact that while the military were involved it was not a military operation and did not attract a deployment package with enhanced financial conditions of service as is the case with peacekeeping operations Additionally the current eligibility period that is nonnally associated with the ASM is 30 days The only time that it will be awarded for less is when there is a high environmental threat ie likelihood of injury from armed adversaries Given the situation in the Rwanda operation and the ASM still being awarded for 30 days service you would appreciate the test is fairly rigorous

A further complicating factor is that the ASM is not issued for such things as bushfire fighting or flood relief even though the individuals may be put in great danger and be exposed to death and the grief of people who suffer great loss These types of operations fall within the global description of nonnal peacetime activities of the ADF

That said I have enclosed a copies of the AASM and ASM regulations plus a copy of the PNG determination for your information Hope it all helps

Regards

Pat Clarke

FOt 3331314 Serial 7

PE 98-16415

DOT POINT BRIEF FOR HDPE

A WARD OF MEDALS FOR PERSONNEL DEPLOYED ON HUMANIT ARIAN OPERATIONS

Background

1 The Humanitarian Overseas Service Medal (HOSM) was introduced in Jun 99 to provide recognition for certain classes of persons or organisations declared by the Governor-General for service in certain humanitarian operations around the world

2 Declared operations are those which occur in a specified hazardous area overseas under prescribed conditions eg by or under the auspices of the United Nations in accordance with prescribed guidelines or in dangerous circumstances ie circumstances in which persons are or were exposed to the risk of death or significant hann

3 The dates of the qualifying service accord with the date of commencementparticipation dates of the operation

4 The HOSM cannot be awarded to ADF or civilian personnel who qualify for Defence Service Medals eg the ASM

Considerations

bull If award of the HOSM for military activities such as Operations PLES DREI AUSTINDO JAY A and SHADDOCK is to be progressed applications for each operation would need to be submitted to the Awards and National Symbols Branch for approval by the Governor-General

bull If the HOSM is awarded to military personnel there is likelihood that members who participated in prescribed peacekeeping operations in Rawanda Somalia or the Balkans involving humanitarian assistance will expect to be eligible for the award

bull It may be argued that such operations and activities undertaken by military personnel are consistent with normal peacetime activities and the Government and communitys expectations of the ADF Therefore it may be difficult to provide a convincing argument to support award ofthe HOSM to military personnel

2

bull The ADF Honours and Awards System has been structured to provide recognition of Service personnel involved in prescribed operations In view of the foregoing the need to utilise a civilian award to recognise service is questionable

bull An alternative option to recognise humanitarian service overseas by military personnel in prescribed operations is award of the ASM subject to meeting the general criteria for the award ie non-warlike prescribed operation with the criterion of 30 days qualifying service in the specified area

O~~W~L sNED TN BLOOMFIELD RAN CMDR DHA

Tel (02) 6265 2116

1 7 February 2000

t 1 FEB 2000 10lt1 1--01pound

DGCMP

lt

i~~1 imiddotmiddotmiddotmiddotmiddotmiddot LJ

ALJSTRALlAN AR~Y

(Office of the Chief of Army) L

MINUTE 426-1-1

99178103 IL2I 1)shyCA2700 r1= c ( r ~ - 1LLe4( du~ ~-~fNJfl 7- ~ For Information -- ) CN J u J I--J CAF I IIVMcof60 r VCDF ~

AWARD ~F ~D1~ FOR PERSONNEL DEPLOYED ON HUMANITARIAN OPERATIONS

Reference A COM[NTERFET Minute HQIFET 9910946 of29 Dec 99 (Attached)

1 I have been approached to reconsider the granting of the Humanitarian Overseas Service Medal for personnel deployed on a number of humanitarian relief operations over the past few years The proposal is attached for your consideration

2 Since members of all three Services could be affected it might be appropriate for Chief ofNavy and Chief of Air Force to offer their views on the matter Perhaps this could be discussed at the next meeting of COSC

FJ HICKLI LTGEN Chief of Army

bull 1shyR-I-4-B003 Te154311 Email frankhicklingcbrdefencegovau

tb2 oC HJanOO

Enclosure 1 HQIFET Minute 9910946 of29 Dec 99

bull I ~ ~

- - - - - -_ -

DEPARTMENT OF DEFENCE Headquarters International Force East Timor

12 JAN 200nMINUTE G~SE1ED OCA

I Cl-4 ()(~0~

bullHQ IFET 99 IOq46 ~7hVJ~__ 1

CA ---_ _-----

For information LCAUST COMDDJFHQ

AWARD OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL FOR PERSONNEL DEPLOYED ON OPERATIONS PLES DRAI AUSINDO JAYA AND SHADDOCK

References A LHQ OU 0359599 dated 23 Jul 99 B Office of the Chief of Army Minute 426-1-1 99178102 CA69699 dated 18 Nov 99 C INDMAN I Vol 4 Chapter 4010 Annex A Conditions of Service for Warlike and Nonshywarlike Deployments

I OPS PLES DRAI AUSINDO JA Y A and SHADDOCK were humanitarian assistance missions conducted during 1997 and 1998 in PNG and IRIAN JA Y A Several hundred 1 Div personnel deployed in support of these operations and in view of their tremendous work and professionalism I sought approval for the award of the ASM At the time the submissions were not supported because the Government was contemplating the idea of a Humanitarian Overseas Service Medal (HOSM) This proposed medal was thought to be a more appropriate award for such missions its focus was clearly on the provision ofhumanitarian assistance

2 I subsequently submitted a request to LHQ for the approval of the HOSM for personnel who served on these operations_ This was followed by reference A which strongly supported the recommendation of the HOSM At reference B your advice is that the HOSM is not appropriate and you would support the award ofthe ASM for the subject operations

3 In reference B you noted that the HOSM has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas I agree and believe the fundamental tasks and primary mission for OPS PLES DRAI AUSINDO JAY A and SHADDOCK were completely humanitarian in nature In view of this I would highlight the ADF personnel were unarmed were not working as a part of an armed body or as a tactical force_ They provided a non-military type function that is a hospital for injured and sick local people and the distribution of food and shelter I readily acknowledge that the soldiers did provide these services as ADF members and that the ADF was essential to each operation because we are the only organisation that can react deploy and sustain such operations at such short notice

4 On the other hand the ASM is awarded to personnel deployed on non-warlike operations reference C provides the details These operations are defined as those military activities short of warlike operations where there is risk associated with the assigned task(s) and where the application of force is limited to self-defence Casualties could occur but are not expected These operations encompass but are not limited to hazardous and peacekeeping operations The focus is on -carriage of weapons and the conduct of operations in a non-warlike environment it does not define or consider natural disasters or straight humanitarian relief

2

5 Considering this I do not believe the ASM is the appropriate award in fact in my view I have some reservations about whether the criteria for the award of the ASM has been met However I am convinced that the HOSM can be awarded based on the extant criteria and I believe given the nature of these particular operations it is the most appropriate mechanism for the recognition of the soldiers commendable efforts

6 Therefore I request the issue be reconsidered with the intent being to support the awarding II of the HOSM for service on OP PLES DRAI AUSINDO JAY A and SHADDOCK based on the Vl policy which currently exists at reference A

~

~

FOI 3331314 Serial 9

ri bull OPE COVERSHEET Page 1 I ~i ______________ ____ ___________________ __R_1 1~HO_P_F_R_O_NT D_a_~_2_4_1_11_1~ ~

HOPE Inwards Corresp HOPE99J1988 Received 2411 111999 THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Current Location HDPE (14111999)

z

AUSTRALIAN ARMY

(Office of the Chief of Army)

MINUTE

426-1-1 99178102 CA69699

LCAUST

For Information COMD DJFHQ HDPE I)CGMP ~GCMP

HQTC-A SPTCOM-A

THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Reference A ADHQ SIC WAK 02DHA of212333Z Jun 99 B LHQ OU 0359599 dated 23 Jul 99 C DPE CMPFI 44299 dated I Jul 99

I Reference A advised of the introduction of the Humanitarian Overseas Service Medal (HOSM) This medal has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas The HOSM is not a Defence or Military award however the regulations governing the award do not specilically exclude the medal from being awarded to ADF personnel If this was to occur an AASM or 1 ASM would not be awarded in conjunction with the HOSM tor the same service

2 At Reference B LCAUST strongly supports a recommendation for the award of the HOSM to Military members involved in Operations SHADDOCK PLESDRAI and AUSINDO JAY A Whilst I endorse this support 1 would prefer that a Defence Service Award be considered for Military personnel involved in these operations This will serve to maintain the integrity of the HOSM and Detence Service Awards alike

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 5: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

FOI 3331314 rr - _ - Serial 3bull i - ~IIrI1--y----- P ~ ~ 11

Defence Personnel Executive

MINUTE

PE 98-]64]5 PE 99-26466 CMPIFB220 00

HDPE (R I-I-C003)

HUMANIT ARIAN OVERSEAS SERVICE

t On 29 Mar 00 WGCDR McGarry StaffOfficer to CDF advised that following below the line considerations during the 23 Feb 00 COSC meeting it was decided that the Humanitarian Overseas Service Medal (HOSM) would not be used in respect ofhumanitarian service provided by the ADF It was the consensus ofCOSC that due to the unique nature of military service and the ADF command structure use of the ASM would be made as it is the appropriate award for the ADF as a formed military force The HOSM was designed primarily to recognise civilian service

2 This consensus is appropriate as it retains the ASM as the primary award for non-warlike ADF service of any kind Also it maintains consistency with recognition given in past humanitarian operations for which an ASM has been awarded ego humanitarian relief in PNG between 1945-75 as part ofoverall ADF activities during that period and the Kurdish reHef operations in Northern Iraq in 1991 Moreover it will demonstrate that ADF personnel will not have general access to the other non-Defence service medals which have been primarily designed to recognise civilian service contrary to a popular belief that the ADF has access to too many awards

3 The operations which brought this matter to COSC were calls for recognition by way of the newly established HOSM for Operations PLES DREI (Sep 97-May 98) AUSTINDO JA Y A (May 98-Jul 98) and SHADDOCK (Jul 98) In rejecting the HOSM for these operations COSC was of the opinion that recognition may be appropriate for these operations Although the first two operations lasted more than 30 days Operation SHADDOCK which was for the tsunami relief lasted only some 12 days Accordingly applying the normal 30 day criteria for the ASM Operation SHADDOCK will not qualify This will no doubt result in resentment by those involved who have had expectations for recognition since the Prime Ministers Media Release on the HOSM on 6 Jun 99 in which it was stated inter aJia

Over the last year from the PNG tsunami to Operations which the government will recommend to the Governor-General for recognition through the medal include and the recent humanitarian efforts in PNG following natural disasters are being researched as a priority

4 In addition to its impact on Operation SHADDOCK there is still a disquiet within the ADF by the following

-------

2

a those who have rendered service in humanitarian operations and aid to the civil community under hazardous and difficult circumstances in Australia ego Cyclone Tracey in 1974 and the many bush fire assistance activities and

b those who have served in P]IjG since the cessation of the ASM 1945-75 in Sep 75 citing that their service has been rendered under much more difficult conditions than that before independence therefore the ASM should be instituted for this service

Should the ASM be awarded forservice in Operations PLES DRIE and AUSTIN DO JAY A this will no doubt revive the push for recognition by these groups

5 This being the case it may be prudent not to make awards for humanitarian service in PNG just on the basis that they were perfonned overseas The service rendered on these operations is considered no more arduous or hazardous than that which is rendered in Australia as part of nonnal service These operations did not attract any operational allowances above nonnal T A rates applicable for service overseas It should therefore be accepted that ADF personnel serve overseas in many different capacities for which recognition is not always forthcoming Accordingly it is recommended that we do not proceed further with the ASM for operations in PNG post 1975

6 As it is intended to maintain the integrity of the ASM as much as possible by using no less than 30 days as the qualifying criteria it is also recommended that a policy statement be issued stating that the HOSM will not be used for ADF service and that the nonnal qualifying criteria will remain at 30 days for the ASM

RI-l-D021 Tel 54852 Email raydongatescbrdefencegovau

L Apr 00

PPROVE~

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ltfi- ~-FOI 3331314 Serial 4 _ l

~bull ST AFF-IN-CONFIDENCE filE ellP1

PE 98-1641S CMPIFI va199

DCA (R1-4-B031)

HUMANITAlUAN O~RSEAS SERVICE MEDAL

Refere A ADJiQ WAX 201DHA of212333Z]oo 99

lllefercnce A (FJq A) advised details of the introduction of the Humanitarian ~ Service ~ (HOSM) The medaJ is a civilian award to recognise certain CM_ ofpersoDI or orpnisations doctared by the Governor-General for service in spocified lwmanituiaaopetatiODS around the world HOSM is not a Defence or Military Awanl and cannot be awarded to ADF personnel or civi1ians who qualify for a Defence ~ceAward

2 The A~_Ntional Symbols Branch Department of the Prime MiDiater aod Cabinet it ~_lIfor policy and management ofHOSM ReseudlWwsbortly be~~~~middot the eligibility ofcivilians who provided aid durinatbe tampltQlmi disasterillPNG shy

3 ~ the ADFdcfloYed a larae contingent to provide humanitarian aid at Oovenullent direction ill the aftennath ofthe tsunami and the aid was not recognised

~ 1ft ADF award it would seem appropriate to make a submission for award of the - -1lO$M to the ADF persOnnel involved Accordingly Army HQ is invited to provide a

detailed subJniaionon why ADP penoimCl should be c1igible to receive the HOSM middot Ifa cue caB be justifiedtbc submission will be staffed to CDF for consi D To avoid the runaowmill it is proposed that this information DOt be released for flIIleraJ dissemination uatil an outcome has been achieved

4 My contact officer for inquiries is Ms Oi Capus SOHD1 Tel S 388

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-STAFF-IN-CQNFIDENCE bull ~ bull ~~ ~ rI _

MINUTE

Rl-1-C021 Tel 54852

Jul99

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRALIAN THE

MINUTE HQAST 4261111 HQAST ID8( 198

COMDDJFHQ

~HDPEFor Information ~HDPE ~NOTSBBN

COMNORCOM

RECOGNITION FOR OFFmiddotSHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 33698 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAY A and OP PLES DRAI as official recognition of their valuable contribution to off-shore hwnanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by DPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas hwnanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage DPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confirm the applicability of the medal to recent ADF operations until these eligibility criteria are advised

4 As a result of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations DPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

FOI 3331314 Serial 5

(02) 9563 4719

t Sep98

STAFF-IN-CONFIDENCE

FOI 33313114 Serial 6

DEFENCE PERSONNEL EXECUTIVE PERSONNEL POLICY amp PLANS

RUSSELL OFFICES CANBERRA ACT 2600 FACSIMILE NUMBER (06) 6265 1798

TO LCDR I Murray FROM Pat Clarke ADDRESS HQ AST APPT Staff Officer Honours amp

Awards Policy FAX NO 0295634762 TELE NO TELE NO 0262651513 DATE OF THIS FAX 31 Aug 98 NO OF PAGES (INC THIS) 9

Ian

As discussed service in PNG as part of Operation Shaddock is currently being looked at through Dept of Prime Minister and Cabinet who have provided a brief to the PM (No doubt the current election campaign will delay any further action on this until well after the result)

However it is suggested that the award of an ASM may considered inappropriate particularly with the current establishment of the Humanitarian Overseas Service Medal (This has not been finalised therefore details of proposed eligibility criteria cannot be released at this stage) This is because of the fact that while the military were involved it was not a military operation and did not attract a deployment package with enhanced financial conditions of service as is the case with peacekeeping operations Additionally the current eligibility period that is nonnally associated with the ASM is 30 days The only time that it will be awarded for less is when there is a high environmental threat ie likelihood of injury from armed adversaries Given the situation in the Rwanda operation and the ASM still being awarded for 30 days service you would appreciate the test is fairly rigorous

A further complicating factor is that the ASM is not issued for such things as bushfire fighting or flood relief even though the individuals may be put in great danger and be exposed to death and the grief of people who suffer great loss These types of operations fall within the global description of nonnal peacetime activities of the ADF

That said I have enclosed a copies of the AASM and ASM regulations plus a copy of the PNG determination for your information Hope it all helps

Regards

Pat Clarke

FOt 3331314 Serial 7

PE 98-16415

DOT POINT BRIEF FOR HDPE

A WARD OF MEDALS FOR PERSONNEL DEPLOYED ON HUMANIT ARIAN OPERATIONS

Background

1 The Humanitarian Overseas Service Medal (HOSM) was introduced in Jun 99 to provide recognition for certain classes of persons or organisations declared by the Governor-General for service in certain humanitarian operations around the world

2 Declared operations are those which occur in a specified hazardous area overseas under prescribed conditions eg by or under the auspices of the United Nations in accordance with prescribed guidelines or in dangerous circumstances ie circumstances in which persons are or were exposed to the risk of death or significant hann

3 The dates of the qualifying service accord with the date of commencementparticipation dates of the operation

4 The HOSM cannot be awarded to ADF or civilian personnel who qualify for Defence Service Medals eg the ASM

Considerations

bull If award of the HOSM for military activities such as Operations PLES DREI AUSTINDO JAY A and SHADDOCK is to be progressed applications for each operation would need to be submitted to the Awards and National Symbols Branch for approval by the Governor-General

bull If the HOSM is awarded to military personnel there is likelihood that members who participated in prescribed peacekeeping operations in Rawanda Somalia or the Balkans involving humanitarian assistance will expect to be eligible for the award

bull It may be argued that such operations and activities undertaken by military personnel are consistent with normal peacetime activities and the Government and communitys expectations of the ADF Therefore it may be difficult to provide a convincing argument to support award ofthe HOSM to military personnel

2

bull The ADF Honours and Awards System has been structured to provide recognition of Service personnel involved in prescribed operations In view of the foregoing the need to utilise a civilian award to recognise service is questionable

bull An alternative option to recognise humanitarian service overseas by military personnel in prescribed operations is award of the ASM subject to meeting the general criteria for the award ie non-warlike prescribed operation with the criterion of 30 days qualifying service in the specified area

O~~W~L sNED TN BLOOMFIELD RAN CMDR DHA

Tel (02) 6265 2116

1 7 February 2000

t 1 FEB 2000 10lt1 1--01pound

DGCMP

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ALJSTRALlAN AR~Y

(Office of the Chief of Army) L

MINUTE 426-1-1

99178103 IL2I 1)shyCA2700 r1= c ( r ~ - 1LLe4( du~ ~-~fNJfl 7- ~ For Information -- ) CN J u J I--J CAF I IIVMcof60 r VCDF ~

AWARD ~F ~D1~ FOR PERSONNEL DEPLOYED ON HUMANITARIAN OPERATIONS

Reference A COM[NTERFET Minute HQIFET 9910946 of29 Dec 99 (Attached)

1 I have been approached to reconsider the granting of the Humanitarian Overseas Service Medal for personnel deployed on a number of humanitarian relief operations over the past few years The proposal is attached for your consideration

2 Since members of all three Services could be affected it might be appropriate for Chief ofNavy and Chief of Air Force to offer their views on the matter Perhaps this could be discussed at the next meeting of COSC

FJ HICKLI LTGEN Chief of Army

bull 1shyR-I-4-B003 Te154311 Email frankhicklingcbrdefencegovau

tb2 oC HJanOO

Enclosure 1 HQIFET Minute 9910946 of29 Dec 99

bull I ~ ~

- - - - - -_ -

DEPARTMENT OF DEFENCE Headquarters International Force East Timor

12 JAN 200nMINUTE G~SE1ED OCA

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bullHQ IFET 99 IOq46 ~7hVJ~__ 1

CA ---_ _-----

For information LCAUST COMDDJFHQ

AWARD OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL FOR PERSONNEL DEPLOYED ON OPERATIONS PLES DRAI AUSINDO JAYA AND SHADDOCK

References A LHQ OU 0359599 dated 23 Jul 99 B Office of the Chief of Army Minute 426-1-1 99178102 CA69699 dated 18 Nov 99 C INDMAN I Vol 4 Chapter 4010 Annex A Conditions of Service for Warlike and Nonshywarlike Deployments

I OPS PLES DRAI AUSINDO JA Y A and SHADDOCK were humanitarian assistance missions conducted during 1997 and 1998 in PNG and IRIAN JA Y A Several hundred 1 Div personnel deployed in support of these operations and in view of their tremendous work and professionalism I sought approval for the award of the ASM At the time the submissions were not supported because the Government was contemplating the idea of a Humanitarian Overseas Service Medal (HOSM) This proposed medal was thought to be a more appropriate award for such missions its focus was clearly on the provision ofhumanitarian assistance

2 I subsequently submitted a request to LHQ for the approval of the HOSM for personnel who served on these operations_ This was followed by reference A which strongly supported the recommendation of the HOSM At reference B your advice is that the HOSM is not appropriate and you would support the award ofthe ASM for the subject operations

3 In reference B you noted that the HOSM has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas I agree and believe the fundamental tasks and primary mission for OPS PLES DRAI AUSINDO JAY A and SHADDOCK were completely humanitarian in nature In view of this I would highlight the ADF personnel were unarmed were not working as a part of an armed body or as a tactical force_ They provided a non-military type function that is a hospital for injured and sick local people and the distribution of food and shelter I readily acknowledge that the soldiers did provide these services as ADF members and that the ADF was essential to each operation because we are the only organisation that can react deploy and sustain such operations at such short notice

4 On the other hand the ASM is awarded to personnel deployed on non-warlike operations reference C provides the details These operations are defined as those military activities short of warlike operations where there is risk associated with the assigned task(s) and where the application of force is limited to self-defence Casualties could occur but are not expected These operations encompass but are not limited to hazardous and peacekeeping operations The focus is on -carriage of weapons and the conduct of operations in a non-warlike environment it does not define or consider natural disasters or straight humanitarian relief

2

5 Considering this I do not believe the ASM is the appropriate award in fact in my view I have some reservations about whether the criteria for the award of the ASM has been met However I am convinced that the HOSM can be awarded based on the extant criteria and I believe given the nature of these particular operations it is the most appropriate mechanism for the recognition of the soldiers commendable efforts

6 Therefore I request the issue be reconsidered with the intent being to support the awarding II of the HOSM for service on OP PLES DRAI AUSINDO JAY A and SHADDOCK based on the Vl policy which currently exists at reference A

~

~

FOI 3331314 Serial 9

ri bull OPE COVERSHEET Page 1 I ~i ______________ ____ ___________________ __R_1 1~HO_P_F_R_O_NT D_a_~_2_4_1_11_1~ ~

HOPE Inwards Corresp HOPE99J1988 Received 2411 111999 THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Current Location HDPE (14111999)

z

AUSTRALIAN ARMY

(Office of the Chief of Army)

MINUTE

426-1-1 99178102 CA69699

LCAUST

For Information COMD DJFHQ HDPE I)CGMP ~GCMP

HQTC-A SPTCOM-A

THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Reference A ADHQ SIC WAK 02DHA of212333Z Jun 99 B LHQ OU 0359599 dated 23 Jul 99 C DPE CMPFI 44299 dated I Jul 99

I Reference A advised of the introduction of the Humanitarian Overseas Service Medal (HOSM) This medal has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas The HOSM is not a Defence or Military award however the regulations governing the award do not specilically exclude the medal from being awarded to ADF personnel If this was to occur an AASM or 1 ASM would not be awarded in conjunction with the HOSM tor the same service

2 At Reference B LCAUST strongly supports a recommendation for the award of the HOSM to Military members involved in Operations SHADDOCK PLESDRAI and AUSINDO JAY A Whilst I endorse this support 1 would prefer that a Defence Service Award be considered for Military personnel involved in these operations This will serve to maintain the integrity of the HOSM and Detence Service Awards alike

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 6: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

-------

2

a those who have rendered service in humanitarian operations and aid to the civil community under hazardous and difficult circumstances in Australia ego Cyclone Tracey in 1974 and the many bush fire assistance activities and

b those who have served in P]IjG since the cessation of the ASM 1945-75 in Sep 75 citing that their service has been rendered under much more difficult conditions than that before independence therefore the ASM should be instituted for this service

Should the ASM be awarded forservice in Operations PLES DRIE and AUSTIN DO JAY A this will no doubt revive the push for recognition by these groups

5 This being the case it may be prudent not to make awards for humanitarian service in PNG just on the basis that they were perfonned overseas The service rendered on these operations is considered no more arduous or hazardous than that which is rendered in Australia as part of nonnal service These operations did not attract any operational allowances above nonnal T A rates applicable for service overseas It should therefore be accepted that ADF personnel serve overseas in many different capacities for which recognition is not always forthcoming Accordingly it is recommended that we do not proceed further with the ASM for operations in PNG post 1975

6 As it is intended to maintain the integrity of the ASM as much as possible by using no less than 30 days as the qualifying criteria it is also recommended that a policy statement be issued stating that the HOSM will not be used for ADF service and that the nonnal qualifying criteria will remain at 30 days for the ASM

RI-l-D021 Tel 54852 Email raydongatescbrdefencegovau

L Apr 00

PPROVE~

~c Ctt

~ i~ h ~~ U~L M~~

ltfi- ~-FOI 3331314 Serial 4 _ l

~bull ST AFF-IN-CONFIDENCE filE ellP1

PE 98-1641S CMPIFI va199

DCA (R1-4-B031)

HUMANITAlUAN O~RSEAS SERVICE MEDAL

Refere A ADJiQ WAX 201DHA of212333Z]oo 99

lllefercnce A (FJq A) advised details of the introduction of the Humanitarian ~ Service ~ (HOSM) The medaJ is a civilian award to recognise certain CM_ ofpersoDI or orpnisations doctared by the Governor-General for service in spocified lwmanituiaaopetatiODS around the world HOSM is not a Defence or Military Awanl and cannot be awarded to ADF personnel or civi1ians who qualify for a Defence ~ceAward

2 The A~_Ntional Symbols Branch Department of the Prime MiDiater aod Cabinet it ~_lIfor policy and management ofHOSM ReseudlWwsbortly be~~~~middot the eligibility ofcivilians who provided aid durinatbe tampltQlmi disasterillPNG shy

3 ~ the ADFdcfloYed a larae contingent to provide humanitarian aid at Oovenullent direction ill the aftennath ofthe tsunami and the aid was not recognised

~ 1ft ADF award it would seem appropriate to make a submission for award of the - -1lO$M to the ADF persOnnel involved Accordingly Army HQ is invited to provide a

detailed subJniaionon why ADP penoimCl should be c1igible to receive the HOSM middot Ifa cue caB be justifiedtbc submission will be staffed to CDF for consi D To avoid the runaowmill it is proposed that this information DOt be released for flIIleraJ dissemination uatil an outcome has been achieved

4 My contact officer for inquiries is Ms Oi Capus SOHD1 Tel S 388

~~6 hlft~~ to ~ 1111f ~ ~

~~

k ~Ef1-~ ~~

-STAFF-IN-CQNFIDENCE bull ~ bull ~~ ~ rI _

MINUTE

Rl-1-C021 Tel 54852

Jul99

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRALIAN THE

MINUTE HQAST 4261111 HQAST ID8( 198

COMDDJFHQ

~HDPEFor Information ~HDPE ~NOTSBBN

COMNORCOM

RECOGNITION FOR OFFmiddotSHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 33698 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAY A and OP PLES DRAI as official recognition of their valuable contribution to off-shore hwnanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by DPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas hwnanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage DPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confirm the applicability of the medal to recent ADF operations until these eligibility criteria are advised

4 As a result of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations DPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

FOI 3331314 Serial 5

(02) 9563 4719

t Sep98

STAFF-IN-CONFIDENCE

FOI 33313114 Serial 6

DEFENCE PERSONNEL EXECUTIVE PERSONNEL POLICY amp PLANS

RUSSELL OFFICES CANBERRA ACT 2600 FACSIMILE NUMBER (06) 6265 1798

TO LCDR I Murray FROM Pat Clarke ADDRESS HQ AST APPT Staff Officer Honours amp

Awards Policy FAX NO 0295634762 TELE NO TELE NO 0262651513 DATE OF THIS FAX 31 Aug 98 NO OF PAGES (INC THIS) 9

Ian

As discussed service in PNG as part of Operation Shaddock is currently being looked at through Dept of Prime Minister and Cabinet who have provided a brief to the PM (No doubt the current election campaign will delay any further action on this until well after the result)

However it is suggested that the award of an ASM may considered inappropriate particularly with the current establishment of the Humanitarian Overseas Service Medal (This has not been finalised therefore details of proposed eligibility criteria cannot be released at this stage) This is because of the fact that while the military were involved it was not a military operation and did not attract a deployment package with enhanced financial conditions of service as is the case with peacekeeping operations Additionally the current eligibility period that is nonnally associated with the ASM is 30 days The only time that it will be awarded for less is when there is a high environmental threat ie likelihood of injury from armed adversaries Given the situation in the Rwanda operation and the ASM still being awarded for 30 days service you would appreciate the test is fairly rigorous

A further complicating factor is that the ASM is not issued for such things as bushfire fighting or flood relief even though the individuals may be put in great danger and be exposed to death and the grief of people who suffer great loss These types of operations fall within the global description of nonnal peacetime activities of the ADF

That said I have enclosed a copies of the AASM and ASM regulations plus a copy of the PNG determination for your information Hope it all helps

Regards

Pat Clarke

FOt 3331314 Serial 7

PE 98-16415

DOT POINT BRIEF FOR HDPE

A WARD OF MEDALS FOR PERSONNEL DEPLOYED ON HUMANIT ARIAN OPERATIONS

Background

1 The Humanitarian Overseas Service Medal (HOSM) was introduced in Jun 99 to provide recognition for certain classes of persons or organisations declared by the Governor-General for service in certain humanitarian operations around the world

2 Declared operations are those which occur in a specified hazardous area overseas under prescribed conditions eg by or under the auspices of the United Nations in accordance with prescribed guidelines or in dangerous circumstances ie circumstances in which persons are or were exposed to the risk of death or significant hann

3 The dates of the qualifying service accord with the date of commencementparticipation dates of the operation

4 The HOSM cannot be awarded to ADF or civilian personnel who qualify for Defence Service Medals eg the ASM

Considerations

bull If award of the HOSM for military activities such as Operations PLES DREI AUSTINDO JAY A and SHADDOCK is to be progressed applications for each operation would need to be submitted to the Awards and National Symbols Branch for approval by the Governor-General

bull If the HOSM is awarded to military personnel there is likelihood that members who participated in prescribed peacekeeping operations in Rawanda Somalia or the Balkans involving humanitarian assistance will expect to be eligible for the award

bull It may be argued that such operations and activities undertaken by military personnel are consistent with normal peacetime activities and the Government and communitys expectations of the ADF Therefore it may be difficult to provide a convincing argument to support award ofthe HOSM to military personnel

2

bull The ADF Honours and Awards System has been structured to provide recognition of Service personnel involved in prescribed operations In view of the foregoing the need to utilise a civilian award to recognise service is questionable

bull An alternative option to recognise humanitarian service overseas by military personnel in prescribed operations is award of the ASM subject to meeting the general criteria for the award ie non-warlike prescribed operation with the criterion of 30 days qualifying service in the specified area

O~~W~L sNED TN BLOOMFIELD RAN CMDR DHA

Tel (02) 6265 2116

1 7 February 2000

t 1 FEB 2000 10lt1 1--01pound

DGCMP

lt

i~~1 imiddotmiddotmiddotmiddotmiddotmiddot LJ

ALJSTRALlAN AR~Y

(Office of the Chief of Army) L

MINUTE 426-1-1

99178103 IL2I 1)shyCA2700 r1= c ( r ~ - 1LLe4( du~ ~-~fNJfl 7- ~ For Information -- ) CN J u J I--J CAF I IIVMcof60 r VCDF ~

AWARD ~F ~D1~ FOR PERSONNEL DEPLOYED ON HUMANITARIAN OPERATIONS

Reference A COM[NTERFET Minute HQIFET 9910946 of29 Dec 99 (Attached)

1 I have been approached to reconsider the granting of the Humanitarian Overseas Service Medal for personnel deployed on a number of humanitarian relief operations over the past few years The proposal is attached for your consideration

2 Since members of all three Services could be affected it might be appropriate for Chief ofNavy and Chief of Air Force to offer their views on the matter Perhaps this could be discussed at the next meeting of COSC

FJ HICKLI LTGEN Chief of Army

bull 1shyR-I-4-B003 Te154311 Email frankhicklingcbrdefencegovau

tb2 oC HJanOO

Enclosure 1 HQIFET Minute 9910946 of29 Dec 99

bull I ~ ~

- - - - - -_ -

DEPARTMENT OF DEFENCE Headquarters International Force East Timor

12 JAN 200nMINUTE G~SE1ED OCA

I Cl-4 ()(~0~

bullHQ IFET 99 IOq46 ~7hVJ~__ 1

CA ---_ _-----

For information LCAUST COMDDJFHQ

AWARD OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL FOR PERSONNEL DEPLOYED ON OPERATIONS PLES DRAI AUSINDO JAYA AND SHADDOCK

References A LHQ OU 0359599 dated 23 Jul 99 B Office of the Chief of Army Minute 426-1-1 99178102 CA69699 dated 18 Nov 99 C INDMAN I Vol 4 Chapter 4010 Annex A Conditions of Service for Warlike and Nonshywarlike Deployments

I OPS PLES DRAI AUSINDO JA Y A and SHADDOCK were humanitarian assistance missions conducted during 1997 and 1998 in PNG and IRIAN JA Y A Several hundred 1 Div personnel deployed in support of these operations and in view of their tremendous work and professionalism I sought approval for the award of the ASM At the time the submissions were not supported because the Government was contemplating the idea of a Humanitarian Overseas Service Medal (HOSM) This proposed medal was thought to be a more appropriate award for such missions its focus was clearly on the provision ofhumanitarian assistance

2 I subsequently submitted a request to LHQ for the approval of the HOSM for personnel who served on these operations_ This was followed by reference A which strongly supported the recommendation of the HOSM At reference B your advice is that the HOSM is not appropriate and you would support the award ofthe ASM for the subject operations

3 In reference B you noted that the HOSM has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas I agree and believe the fundamental tasks and primary mission for OPS PLES DRAI AUSINDO JAY A and SHADDOCK were completely humanitarian in nature In view of this I would highlight the ADF personnel were unarmed were not working as a part of an armed body or as a tactical force_ They provided a non-military type function that is a hospital for injured and sick local people and the distribution of food and shelter I readily acknowledge that the soldiers did provide these services as ADF members and that the ADF was essential to each operation because we are the only organisation that can react deploy and sustain such operations at such short notice

4 On the other hand the ASM is awarded to personnel deployed on non-warlike operations reference C provides the details These operations are defined as those military activities short of warlike operations where there is risk associated with the assigned task(s) and where the application of force is limited to self-defence Casualties could occur but are not expected These operations encompass but are not limited to hazardous and peacekeeping operations The focus is on -carriage of weapons and the conduct of operations in a non-warlike environment it does not define or consider natural disasters or straight humanitarian relief

2

5 Considering this I do not believe the ASM is the appropriate award in fact in my view I have some reservations about whether the criteria for the award of the ASM has been met However I am convinced that the HOSM can be awarded based on the extant criteria and I believe given the nature of these particular operations it is the most appropriate mechanism for the recognition of the soldiers commendable efforts

6 Therefore I request the issue be reconsidered with the intent being to support the awarding II of the HOSM for service on OP PLES DRAI AUSINDO JAY A and SHADDOCK based on the Vl policy which currently exists at reference A

~

~

FOI 3331314 Serial 9

ri bull OPE COVERSHEET Page 1 I ~i ______________ ____ ___________________ __R_1 1~HO_P_F_R_O_NT D_a_~_2_4_1_11_1~ ~

HOPE Inwards Corresp HOPE99J1988 Received 2411 111999 THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Current Location HDPE (14111999)

z

AUSTRALIAN ARMY

(Office of the Chief of Army)

MINUTE

426-1-1 99178102 CA69699

LCAUST

For Information COMD DJFHQ HDPE I)CGMP ~GCMP

HQTC-A SPTCOM-A

THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Reference A ADHQ SIC WAK 02DHA of212333Z Jun 99 B LHQ OU 0359599 dated 23 Jul 99 C DPE CMPFI 44299 dated I Jul 99

I Reference A advised of the introduction of the Humanitarian Overseas Service Medal (HOSM) This medal has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas The HOSM is not a Defence or Military award however the regulations governing the award do not specilically exclude the medal from being awarded to ADF personnel If this was to occur an AASM or 1 ASM would not be awarded in conjunction with the HOSM tor the same service

2 At Reference B LCAUST strongly supports a recommendation for the award of the HOSM to Military members involved in Operations SHADDOCK PLESDRAI and AUSINDO JAY A Whilst I endorse this support 1 would prefer that a Defence Service Award be considered for Military personnel involved in these operations This will serve to maintain the integrity of the HOSM and Detence Service Awards alike

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 7: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

ltfi- ~-FOI 3331314 Serial 4 _ l

~bull ST AFF-IN-CONFIDENCE filE ellP1

PE 98-1641S CMPIFI va199

DCA (R1-4-B031)

HUMANITAlUAN O~RSEAS SERVICE MEDAL

Refere A ADJiQ WAX 201DHA of212333Z]oo 99

lllefercnce A (FJq A) advised details of the introduction of the Humanitarian ~ Service ~ (HOSM) The medaJ is a civilian award to recognise certain CM_ ofpersoDI or orpnisations doctared by the Governor-General for service in spocified lwmanituiaaopetatiODS around the world HOSM is not a Defence or Military Awanl and cannot be awarded to ADF personnel or civi1ians who qualify for a Defence ~ceAward

2 The A~_Ntional Symbols Branch Department of the Prime MiDiater aod Cabinet it ~_lIfor policy and management ofHOSM ReseudlWwsbortly be~~~~middot the eligibility ofcivilians who provided aid durinatbe tampltQlmi disasterillPNG shy

3 ~ the ADFdcfloYed a larae contingent to provide humanitarian aid at Oovenullent direction ill the aftennath ofthe tsunami and the aid was not recognised

~ 1ft ADF award it would seem appropriate to make a submission for award of the - -1lO$M to the ADF persOnnel involved Accordingly Army HQ is invited to provide a

detailed subJniaionon why ADP penoimCl should be c1igible to receive the HOSM middot Ifa cue caB be justifiedtbc submission will be staffed to CDF for consi D To avoid the runaowmill it is proposed that this information DOt be released for flIIleraJ dissemination uatil an outcome has been achieved

4 My contact officer for inquiries is Ms Oi Capus SOHD1 Tel S 388

~~6 hlft~~ to ~ 1111f ~ ~

~~

k ~Ef1-~ ~~

-STAFF-IN-CQNFIDENCE bull ~ bull ~~ ~ rI _

MINUTE

Rl-1-C021 Tel 54852

Jul99

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRALIAN THE

MINUTE HQAST 4261111 HQAST ID8( 198

COMDDJFHQ

~HDPEFor Information ~HDPE ~NOTSBBN

COMNORCOM

RECOGNITION FOR OFFmiddotSHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 33698 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAY A and OP PLES DRAI as official recognition of their valuable contribution to off-shore hwnanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by DPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas hwnanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage DPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confirm the applicability of the medal to recent ADF operations until these eligibility criteria are advised

4 As a result of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations DPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

FOI 3331314 Serial 5

(02) 9563 4719

t Sep98

STAFF-IN-CONFIDENCE

FOI 33313114 Serial 6

DEFENCE PERSONNEL EXECUTIVE PERSONNEL POLICY amp PLANS

RUSSELL OFFICES CANBERRA ACT 2600 FACSIMILE NUMBER (06) 6265 1798

TO LCDR I Murray FROM Pat Clarke ADDRESS HQ AST APPT Staff Officer Honours amp

Awards Policy FAX NO 0295634762 TELE NO TELE NO 0262651513 DATE OF THIS FAX 31 Aug 98 NO OF PAGES (INC THIS) 9

Ian

As discussed service in PNG as part of Operation Shaddock is currently being looked at through Dept of Prime Minister and Cabinet who have provided a brief to the PM (No doubt the current election campaign will delay any further action on this until well after the result)

However it is suggested that the award of an ASM may considered inappropriate particularly with the current establishment of the Humanitarian Overseas Service Medal (This has not been finalised therefore details of proposed eligibility criteria cannot be released at this stage) This is because of the fact that while the military were involved it was not a military operation and did not attract a deployment package with enhanced financial conditions of service as is the case with peacekeeping operations Additionally the current eligibility period that is nonnally associated with the ASM is 30 days The only time that it will be awarded for less is when there is a high environmental threat ie likelihood of injury from armed adversaries Given the situation in the Rwanda operation and the ASM still being awarded for 30 days service you would appreciate the test is fairly rigorous

A further complicating factor is that the ASM is not issued for such things as bushfire fighting or flood relief even though the individuals may be put in great danger and be exposed to death and the grief of people who suffer great loss These types of operations fall within the global description of nonnal peacetime activities of the ADF

That said I have enclosed a copies of the AASM and ASM regulations plus a copy of the PNG determination for your information Hope it all helps

Regards

Pat Clarke

FOt 3331314 Serial 7

PE 98-16415

DOT POINT BRIEF FOR HDPE

A WARD OF MEDALS FOR PERSONNEL DEPLOYED ON HUMANIT ARIAN OPERATIONS

Background

1 The Humanitarian Overseas Service Medal (HOSM) was introduced in Jun 99 to provide recognition for certain classes of persons or organisations declared by the Governor-General for service in certain humanitarian operations around the world

2 Declared operations are those which occur in a specified hazardous area overseas under prescribed conditions eg by or under the auspices of the United Nations in accordance with prescribed guidelines or in dangerous circumstances ie circumstances in which persons are or were exposed to the risk of death or significant hann

3 The dates of the qualifying service accord with the date of commencementparticipation dates of the operation

4 The HOSM cannot be awarded to ADF or civilian personnel who qualify for Defence Service Medals eg the ASM

Considerations

bull If award of the HOSM for military activities such as Operations PLES DREI AUSTINDO JAY A and SHADDOCK is to be progressed applications for each operation would need to be submitted to the Awards and National Symbols Branch for approval by the Governor-General

bull If the HOSM is awarded to military personnel there is likelihood that members who participated in prescribed peacekeeping operations in Rawanda Somalia or the Balkans involving humanitarian assistance will expect to be eligible for the award

bull It may be argued that such operations and activities undertaken by military personnel are consistent with normal peacetime activities and the Government and communitys expectations of the ADF Therefore it may be difficult to provide a convincing argument to support award ofthe HOSM to military personnel

2

bull The ADF Honours and Awards System has been structured to provide recognition of Service personnel involved in prescribed operations In view of the foregoing the need to utilise a civilian award to recognise service is questionable

bull An alternative option to recognise humanitarian service overseas by military personnel in prescribed operations is award of the ASM subject to meeting the general criteria for the award ie non-warlike prescribed operation with the criterion of 30 days qualifying service in the specified area

O~~W~L sNED TN BLOOMFIELD RAN CMDR DHA

Tel (02) 6265 2116

1 7 February 2000

t 1 FEB 2000 10lt1 1--01pound

DGCMP

lt

i~~1 imiddotmiddotmiddotmiddotmiddotmiddot LJ

ALJSTRALlAN AR~Y

(Office of the Chief of Army) L

MINUTE 426-1-1

99178103 IL2I 1)shyCA2700 r1= c ( r ~ - 1LLe4( du~ ~-~fNJfl 7- ~ For Information -- ) CN J u J I--J CAF I IIVMcof60 r VCDF ~

AWARD ~F ~D1~ FOR PERSONNEL DEPLOYED ON HUMANITARIAN OPERATIONS

Reference A COM[NTERFET Minute HQIFET 9910946 of29 Dec 99 (Attached)

1 I have been approached to reconsider the granting of the Humanitarian Overseas Service Medal for personnel deployed on a number of humanitarian relief operations over the past few years The proposal is attached for your consideration

2 Since members of all three Services could be affected it might be appropriate for Chief ofNavy and Chief of Air Force to offer their views on the matter Perhaps this could be discussed at the next meeting of COSC

FJ HICKLI LTGEN Chief of Army

bull 1shyR-I-4-B003 Te154311 Email frankhicklingcbrdefencegovau

tb2 oC HJanOO

Enclosure 1 HQIFET Minute 9910946 of29 Dec 99

bull I ~ ~

- - - - - -_ -

DEPARTMENT OF DEFENCE Headquarters International Force East Timor

12 JAN 200nMINUTE G~SE1ED OCA

I Cl-4 ()(~0~

bullHQ IFET 99 IOq46 ~7hVJ~__ 1

CA ---_ _-----

For information LCAUST COMDDJFHQ

AWARD OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL FOR PERSONNEL DEPLOYED ON OPERATIONS PLES DRAI AUSINDO JAYA AND SHADDOCK

References A LHQ OU 0359599 dated 23 Jul 99 B Office of the Chief of Army Minute 426-1-1 99178102 CA69699 dated 18 Nov 99 C INDMAN I Vol 4 Chapter 4010 Annex A Conditions of Service for Warlike and Nonshywarlike Deployments

I OPS PLES DRAI AUSINDO JA Y A and SHADDOCK were humanitarian assistance missions conducted during 1997 and 1998 in PNG and IRIAN JA Y A Several hundred 1 Div personnel deployed in support of these operations and in view of their tremendous work and professionalism I sought approval for the award of the ASM At the time the submissions were not supported because the Government was contemplating the idea of a Humanitarian Overseas Service Medal (HOSM) This proposed medal was thought to be a more appropriate award for such missions its focus was clearly on the provision ofhumanitarian assistance

2 I subsequently submitted a request to LHQ for the approval of the HOSM for personnel who served on these operations_ This was followed by reference A which strongly supported the recommendation of the HOSM At reference B your advice is that the HOSM is not appropriate and you would support the award ofthe ASM for the subject operations

3 In reference B you noted that the HOSM has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas I agree and believe the fundamental tasks and primary mission for OPS PLES DRAI AUSINDO JAY A and SHADDOCK were completely humanitarian in nature In view of this I would highlight the ADF personnel were unarmed were not working as a part of an armed body or as a tactical force_ They provided a non-military type function that is a hospital for injured and sick local people and the distribution of food and shelter I readily acknowledge that the soldiers did provide these services as ADF members and that the ADF was essential to each operation because we are the only organisation that can react deploy and sustain such operations at such short notice

4 On the other hand the ASM is awarded to personnel deployed on non-warlike operations reference C provides the details These operations are defined as those military activities short of warlike operations where there is risk associated with the assigned task(s) and where the application of force is limited to self-defence Casualties could occur but are not expected These operations encompass but are not limited to hazardous and peacekeeping operations The focus is on -carriage of weapons and the conduct of operations in a non-warlike environment it does not define or consider natural disasters or straight humanitarian relief

2

5 Considering this I do not believe the ASM is the appropriate award in fact in my view I have some reservations about whether the criteria for the award of the ASM has been met However I am convinced that the HOSM can be awarded based on the extant criteria and I believe given the nature of these particular operations it is the most appropriate mechanism for the recognition of the soldiers commendable efforts

6 Therefore I request the issue be reconsidered with the intent being to support the awarding II of the HOSM for service on OP PLES DRAI AUSINDO JAY A and SHADDOCK based on the Vl policy which currently exists at reference A

~

~

FOI 3331314 Serial 9

ri bull OPE COVERSHEET Page 1 I ~i ______________ ____ ___________________ __R_1 1~HO_P_F_R_O_NT D_a_~_2_4_1_11_1~ ~

HOPE Inwards Corresp HOPE99J1988 Received 2411 111999 THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Current Location HDPE (14111999)

z

AUSTRALIAN ARMY

(Office of the Chief of Army)

MINUTE

426-1-1 99178102 CA69699

LCAUST

For Information COMD DJFHQ HDPE I)CGMP ~GCMP

HQTC-A SPTCOM-A

THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Reference A ADHQ SIC WAK 02DHA of212333Z Jun 99 B LHQ OU 0359599 dated 23 Jul 99 C DPE CMPFI 44299 dated I Jul 99

I Reference A advised of the introduction of the Humanitarian Overseas Service Medal (HOSM) This medal has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas The HOSM is not a Defence or Military award however the regulations governing the award do not specilically exclude the medal from being awarded to ADF personnel If this was to occur an AASM or 1 ASM would not be awarded in conjunction with the HOSM tor the same service

2 At Reference B LCAUST strongly supports a recommendation for the award of the HOSM to Military members involved in Operations SHADDOCK PLESDRAI and AUSINDO JAY A Whilst I endorse this support 1 would prefer that a Defence Service Award be considered for Military personnel involved in these operations This will serve to maintain the integrity of the HOSM and Detence Service Awards alike

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 8: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRALIAN THE

MINUTE HQAST 4261111 HQAST ID8( 198

COMDDJFHQ

~HDPEFor Information ~HDPE ~NOTSBBN

COMNORCOM

RECOGNITION FOR OFFmiddotSHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 33698 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAY A and OP PLES DRAI as official recognition of their valuable contribution to off-shore hwnanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by DPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas hwnanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage DPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confirm the applicability of the medal to recent ADF operations until these eligibility criteria are advised

4 As a result of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations DPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

FOI 3331314 Serial 5

(02) 9563 4719

t Sep98

STAFF-IN-CONFIDENCE

FOI 33313114 Serial 6

DEFENCE PERSONNEL EXECUTIVE PERSONNEL POLICY amp PLANS

RUSSELL OFFICES CANBERRA ACT 2600 FACSIMILE NUMBER (06) 6265 1798

TO LCDR I Murray FROM Pat Clarke ADDRESS HQ AST APPT Staff Officer Honours amp

Awards Policy FAX NO 0295634762 TELE NO TELE NO 0262651513 DATE OF THIS FAX 31 Aug 98 NO OF PAGES (INC THIS) 9

Ian

As discussed service in PNG as part of Operation Shaddock is currently being looked at through Dept of Prime Minister and Cabinet who have provided a brief to the PM (No doubt the current election campaign will delay any further action on this until well after the result)

However it is suggested that the award of an ASM may considered inappropriate particularly with the current establishment of the Humanitarian Overseas Service Medal (This has not been finalised therefore details of proposed eligibility criteria cannot be released at this stage) This is because of the fact that while the military were involved it was not a military operation and did not attract a deployment package with enhanced financial conditions of service as is the case with peacekeeping operations Additionally the current eligibility period that is nonnally associated with the ASM is 30 days The only time that it will be awarded for less is when there is a high environmental threat ie likelihood of injury from armed adversaries Given the situation in the Rwanda operation and the ASM still being awarded for 30 days service you would appreciate the test is fairly rigorous

A further complicating factor is that the ASM is not issued for such things as bushfire fighting or flood relief even though the individuals may be put in great danger and be exposed to death and the grief of people who suffer great loss These types of operations fall within the global description of nonnal peacetime activities of the ADF

That said I have enclosed a copies of the AASM and ASM regulations plus a copy of the PNG determination for your information Hope it all helps

Regards

Pat Clarke

FOt 3331314 Serial 7

PE 98-16415

DOT POINT BRIEF FOR HDPE

A WARD OF MEDALS FOR PERSONNEL DEPLOYED ON HUMANIT ARIAN OPERATIONS

Background

1 The Humanitarian Overseas Service Medal (HOSM) was introduced in Jun 99 to provide recognition for certain classes of persons or organisations declared by the Governor-General for service in certain humanitarian operations around the world

2 Declared operations are those which occur in a specified hazardous area overseas under prescribed conditions eg by or under the auspices of the United Nations in accordance with prescribed guidelines or in dangerous circumstances ie circumstances in which persons are or were exposed to the risk of death or significant hann

3 The dates of the qualifying service accord with the date of commencementparticipation dates of the operation

4 The HOSM cannot be awarded to ADF or civilian personnel who qualify for Defence Service Medals eg the ASM

Considerations

bull If award of the HOSM for military activities such as Operations PLES DREI AUSTINDO JAY A and SHADDOCK is to be progressed applications for each operation would need to be submitted to the Awards and National Symbols Branch for approval by the Governor-General

bull If the HOSM is awarded to military personnel there is likelihood that members who participated in prescribed peacekeeping operations in Rawanda Somalia or the Balkans involving humanitarian assistance will expect to be eligible for the award

bull It may be argued that such operations and activities undertaken by military personnel are consistent with normal peacetime activities and the Government and communitys expectations of the ADF Therefore it may be difficult to provide a convincing argument to support award ofthe HOSM to military personnel

2

bull The ADF Honours and Awards System has been structured to provide recognition of Service personnel involved in prescribed operations In view of the foregoing the need to utilise a civilian award to recognise service is questionable

bull An alternative option to recognise humanitarian service overseas by military personnel in prescribed operations is award of the ASM subject to meeting the general criteria for the award ie non-warlike prescribed operation with the criterion of 30 days qualifying service in the specified area

O~~W~L sNED TN BLOOMFIELD RAN CMDR DHA

Tel (02) 6265 2116

1 7 February 2000

t 1 FEB 2000 10lt1 1--01pound

DGCMP

lt

i~~1 imiddotmiddotmiddotmiddotmiddotmiddot LJ

ALJSTRALlAN AR~Y

(Office of the Chief of Army) L

MINUTE 426-1-1

99178103 IL2I 1)shyCA2700 r1= c ( r ~ - 1LLe4( du~ ~-~fNJfl 7- ~ For Information -- ) CN J u J I--J CAF I IIVMcof60 r VCDF ~

AWARD ~F ~D1~ FOR PERSONNEL DEPLOYED ON HUMANITARIAN OPERATIONS

Reference A COM[NTERFET Minute HQIFET 9910946 of29 Dec 99 (Attached)

1 I have been approached to reconsider the granting of the Humanitarian Overseas Service Medal for personnel deployed on a number of humanitarian relief operations over the past few years The proposal is attached for your consideration

2 Since members of all three Services could be affected it might be appropriate for Chief ofNavy and Chief of Air Force to offer their views on the matter Perhaps this could be discussed at the next meeting of COSC

FJ HICKLI LTGEN Chief of Army

bull 1shyR-I-4-B003 Te154311 Email frankhicklingcbrdefencegovau

tb2 oC HJanOO

Enclosure 1 HQIFET Minute 9910946 of29 Dec 99

bull I ~ ~

- - - - - -_ -

DEPARTMENT OF DEFENCE Headquarters International Force East Timor

12 JAN 200nMINUTE G~SE1ED OCA

I Cl-4 ()(~0~

bullHQ IFET 99 IOq46 ~7hVJ~__ 1

CA ---_ _-----

For information LCAUST COMDDJFHQ

AWARD OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL FOR PERSONNEL DEPLOYED ON OPERATIONS PLES DRAI AUSINDO JAYA AND SHADDOCK

References A LHQ OU 0359599 dated 23 Jul 99 B Office of the Chief of Army Minute 426-1-1 99178102 CA69699 dated 18 Nov 99 C INDMAN I Vol 4 Chapter 4010 Annex A Conditions of Service for Warlike and Nonshywarlike Deployments

I OPS PLES DRAI AUSINDO JA Y A and SHADDOCK were humanitarian assistance missions conducted during 1997 and 1998 in PNG and IRIAN JA Y A Several hundred 1 Div personnel deployed in support of these operations and in view of their tremendous work and professionalism I sought approval for the award of the ASM At the time the submissions were not supported because the Government was contemplating the idea of a Humanitarian Overseas Service Medal (HOSM) This proposed medal was thought to be a more appropriate award for such missions its focus was clearly on the provision ofhumanitarian assistance

2 I subsequently submitted a request to LHQ for the approval of the HOSM for personnel who served on these operations_ This was followed by reference A which strongly supported the recommendation of the HOSM At reference B your advice is that the HOSM is not appropriate and you would support the award ofthe ASM for the subject operations

3 In reference B you noted that the HOSM has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas I agree and believe the fundamental tasks and primary mission for OPS PLES DRAI AUSINDO JAY A and SHADDOCK were completely humanitarian in nature In view of this I would highlight the ADF personnel were unarmed were not working as a part of an armed body or as a tactical force_ They provided a non-military type function that is a hospital for injured and sick local people and the distribution of food and shelter I readily acknowledge that the soldiers did provide these services as ADF members and that the ADF was essential to each operation because we are the only organisation that can react deploy and sustain such operations at such short notice

4 On the other hand the ASM is awarded to personnel deployed on non-warlike operations reference C provides the details These operations are defined as those military activities short of warlike operations where there is risk associated with the assigned task(s) and where the application of force is limited to self-defence Casualties could occur but are not expected These operations encompass but are not limited to hazardous and peacekeeping operations The focus is on -carriage of weapons and the conduct of operations in a non-warlike environment it does not define or consider natural disasters or straight humanitarian relief

2

5 Considering this I do not believe the ASM is the appropriate award in fact in my view I have some reservations about whether the criteria for the award of the ASM has been met However I am convinced that the HOSM can be awarded based on the extant criteria and I believe given the nature of these particular operations it is the most appropriate mechanism for the recognition of the soldiers commendable efforts

6 Therefore I request the issue be reconsidered with the intent being to support the awarding II of the HOSM for service on OP PLES DRAI AUSINDO JAY A and SHADDOCK based on the Vl policy which currently exists at reference A

~

~

FOI 3331314 Serial 9

ri bull OPE COVERSHEET Page 1 I ~i ______________ ____ ___________________ __R_1 1~HO_P_F_R_O_NT D_a_~_2_4_1_11_1~ ~

HOPE Inwards Corresp HOPE99J1988 Received 2411 111999 THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Current Location HDPE (14111999)

z

AUSTRALIAN ARMY

(Office of the Chief of Army)

MINUTE

426-1-1 99178102 CA69699

LCAUST

For Information COMD DJFHQ HDPE I)CGMP ~GCMP

HQTC-A SPTCOM-A

THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Reference A ADHQ SIC WAK 02DHA of212333Z Jun 99 B LHQ OU 0359599 dated 23 Jul 99 C DPE CMPFI 44299 dated I Jul 99

I Reference A advised of the introduction of the Humanitarian Overseas Service Medal (HOSM) This medal has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas The HOSM is not a Defence or Military award however the regulations governing the award do not specilically exclude the medal from being awarded to ADF personnel If this was to occur an AASM or 1 ASM would not be awarded in conjunction with the HOSM tor the same service

2 At Reference B LCAUST strongly supports a recommendation for the award of the HOSM to Military members involved in Operations SHADDOCK PLESDRAI and AUSINDO JAY A Whilst I endorse this support 1 would prefer that a Defence Service Award be considered for Military personnel involved in these operations This will serve to maintain the integrity of the HOSM and Detence Service Awards alike

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 9: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

FOI 33313114 Serial 6

DEFENCE PERSONNEL EXECUTIVE PERSONNEL POLICY amp PLANS

RUSSELL OFFICES CANBERRA ACT 2600 FACSIMILE NUMBER (06) 6265 1798

TO LCDR I Murray FROM Pat Clarke ADDRESS HQ AST APPT Staff Officer Honours amp

Awards Policy FAX NO 0295634762 TELE NO TELE NO 0262651513 DATE OF THIS FAX 31 Aug 98 NO OF PAGES (INC THIS) 9

Ian

As discussed service in PNG as part of Operation Shaddock is currently being looked at through Dept of Prime Minister and Cabinet who have provided a brief to the PM (No doubt the current election campaign will delay any further action on this until well after the result)

However it is suggested that the award of an ASM may considered inappropriate particularly with the current establishment of the Humanitarian Overseas Service Medal (This has not been finalised therefore details of proposed eligibility criteria cannot be released at this stage) This is because of the fact that while the military were involved it was not a military operation and did not attract a deployment package with enhanced financial conditions of service as is the case with peacekeeping operations Additionally the current eligibility period that is nonnally associated with the ASM is 30 days The only time that it will be awarded for less is when there is a high environmental threat ie likelihood of injury from armed adversaries Given the situation in the Rwanda operation and the ASM still being awarded for 30 days service you would appreciate the test is fairly rigorous

A further complicating factor is that the ASM is not issued for such things as bushfire fighting or flood relief even though the individuals may be put in great danger and be exposed to death and the grief of people who suffer great loss These types of operations fall within the global description of nonnal peacetime activities of the ADF

That said I have enclosed a copies of the AASM and ASM regulations plus a copy of the PNG determination for your information Hope it all helps

Regards

Pat Clarke

FOt 3331314 Serial 7

PE 98-16415

DOT POINT BRIEF FOR HDPE

A WARD OF MEDALS FOR PERSONNEL DEPLOYED ON HUMANIT ARIAN OPERATIONS

Background

1 The Humanitarian Overseas Service Medal (HOSM) was introduced in Jun 99 to provide recognition for certain classes of persons or organisations declared by the Governor-General for service in certain humanitarian operations around the world

2 Declared operations are those which occur in a specified hazardous area overseas under prescribed conditions eg by or under the auspices of the United Nations in accordance with prescribed guidelines or in dangerous circumstances ie circumstances in which persons are or were exposed to the risk of death or significant hann

3 The dates of the qualifying service accord with the date of commencementparticipation dates of the operation

4 The HOSM cannot be awarded to ADF or civilian personnel who qualify for Defence Service Medals eg the ASM

Considerations

bull If award of the HOSM for military activities such as Operations PLES DREI AUSTINDO JAY A and SHADDOCK is to be progressed applications for each operation would need to be submitted to the Awards and National Symbols Branch for approval by the Governor-General

bull If the HOSM is awarded to military personnel there is likelihood that members who participated in prescribed peacekeeping operations in Rawanda Somalia or the Balkans involving humanitarian assistance will expect to be eligible for the award

bull It may be argued that such operations and activities undertaken by military personnel are consistent with normal peacetime activities and the Government and communitys expectations of the ADF Therefore it may be difficult to provide a convincing argument to support award ofthe HOSM to military personnel

2

bull The ADF Honours and Awards System has been structured to provide recognition of Service personnel involved in prescribed operations In view of the foregoing the need to utilise a civilian award to recognise service is questionable

bull An alternative option to recognise humanitarian service overseas by military personnel in prescribed operations is award of the ASM subject to meeting the general criteria for the award ie non-warlike prescribed operation with the criterion of 30 days qualifying service in the specified area

O~~W~L sNED TN BLOOMFIELD RAN CMDR DHA

Tel (02) 6265 2116

1 7 February 2000

t 1 FEB 2000 10lt1 1--01pound

DGCMP

lt

i~~1 imiddotmiddotmiddotmiddotmiddotmiddot LJ

ALJSTRALlAN AR~Y

(Office of the Chief of Army) L

MINUTE 426-1-1

99178103 IL2I 1)shyCA2700 r1= c ( r ~ - 1LLe4( du~ ~-~fNJfl 7- ~ For Information -- ) CN J u J I--J CAF I IIVMcof60 r VCDF ~

AWARD ~F ~D1~ FOR PERSONNEL DEPLOYED ON HUMANITARIAN OPERATIONS

Reference A COM[NTERFET Minute HQIFET 9910946 of29 Dec 99 (Attached)

1 I have been approached to reconsider the granting of the Humanitarian Overseas Service Medal for personnel deployed on a number of humanitarian relief operations over the past few years The proposal is attached for your consideration

2 Since members of all three Services could be affected it might be appropriate for Chief ofNavy and Chief of Air Force to offer their views on the matter Perhaps this could be discussed at the next meeting of COSC

FJ HICKLI LTGEN Chief of Army

bull 1shyR-I-4-B003 Te154311 Email frankhicklingcbrdefencegovau

tb2 oC HJanOO

Enclosure 1 HQIFET Minute 9910946 of29 Dec 99

bull I ~ ~

- - - - - -_ -

DEPARTMENT OF DEFENCE Headquarters International Force East Timor

12 JAN 200nMINUTE G~SE1ED OCA

I Cl-4 ()(~0~

bullHQ IFET 99 IOq46 ~7hVJ~__ 1

CA ---_ _-----

For information LCAUST COMDDJFHQ

AWARD OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL FOR PERSONNEL DEPLOYED ON OPERATIONS PLES DRAI AUSINDO JAYA AND SHADDOCK

References A LHQ OU 0359599 dated 23 Jul 99 B Office of the Chief of Army Minute 426-1-1 99178102 CA69699 dated 18 Nov 99 C INDMAN I Vol 4 Chapter 4010 Annex A Conditions of Service for Warlike and Nonshywarlike Deployments

I OPS PLES DRAI AUSINDO JA Y A and SHADDOCK were humanitarian assistance missions conducted during 1997 and 1998 in PNG and IRIAN JA Y A Several hundred 1 Div personnel deployed in support of these operations and in view of their tremendous work and professionalism I sought approval for the award of the ASM At the time the submissions were not supported because the Government was contemplating the idea of a Humanitarian Overseas Service Medal (HOSM) This proposed medal was thought to be a more appropriate award for such missions its focus was clearly on the provision ofhumanitarian assistance

2 I subsequently submitted a request to LHQ for the approval of the HOSM for personnel who served on these operations_ This was followed by reference A which strongly supported the recommendation of the HOSM At reference B your advice is that the HOSM is not appropriate and you would support the award ofthe ASM for the subject operations

3 In reference B you noted that the HOSM has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas I agree and believe the fundamental tasks and primary mission for OPS PLES DRAI AUSINDO JAY A and SHADDOCK were completely humanitarian in nature In view of this I would highlight the ADF personnel were unarmed were not working as a part of an armed body or as a tactical force_ They provided a non-military type function that is a hospital for injured and sick local people and the distribution of food and shelter I readily acknowledge that the soldiers did provide these services as ADF members and that the ADF was essential to each operation because we are the only organisation that can react deploy and sustain such operations at such short notice

4 On the other hand the ASM is awarded to personnel deployed on non-warlike operations reference C provides the details These operations are defined as those military activities short of warlike operations where there is risk associated with the assigned task(s) and where the application of force is limited to self-defence Casualties could occur but are not expected These operations encompass but are not limited to hazardous and peacekeeping operations The focus is on -carriage of weapons and the conduct of operations in a non-warlike environment it does not define or consider natural disasters or straight humanitarian relief

2

5 Considering this I do not believe the ASM is the appropriate award in fact in my view I have some reservations about whether the criteria for the award of the ASM has been met However I am convinced that the HOSM can be awarded based on the extant criteria and I believe given the nature of these particular operations it is the most appropriate mechanism for the recognition of the soldiers commendable efforts

6 Therefore I request the issue be reconsidered with the intent being to support the awarding II of the HOSM for service on OP PLES DRAI AUSINDO JAY A and SHADDOCK based on the Vl policy which currently exists at reference A

~

~

FOI 3331314 Serial 9

ri bull OPE COVERSHEET Page 1 I ~i ______________ ____ ___________________ __R_1 1~HO_P_F_R_O_NT D_a_~_2_4_1_11_1~ ~

HOPE Inwards Corresp HOPE99J1988 Received 2411 111999 THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Current Location HDPE (14111999)

z

AUSTRALIAN ARMY

(Office of the Chief of Army)

MINUTE

426-1-1 99178102 CA69699

LCAUST

For Information COMD DJFHQ HDPE I)CGMP ~GCMP

HQTC-A SPTCOM-A

THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Reference A ADHQ SIC WAK 02DHA of212333Z Jun 99 B LHQ OU 0359599 dated 23 Jul 99 C DPE CMPFI 44299 dated I Jul 99

I Reference A advised of the introduction of the Humanitarian Overseas Service Medal (HOSM) This medal has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas The HOSM is not a Defence or Military award however the regulations governing the award do not specilically exclude the medal from being awarded to ADF personnel If this was to occur an AASM or 1 ASM would not be awarded in conjunction with the HOSM tor the same service

2 At Reference B LCAUST strongly supports a recommendation for the award of the HOSM to Military members involved in Operations SHADDOCK PLESDRAI and AUSINDO JAY A Whilst I endorse this support 1 would prefer that a Defence Service Award be considered for Military personnel involved in these operations This will serve to maintain the integrity of the HOSM and Detence Service Awards alike

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 10: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

FOt 3331314 Serial 7

PE 98-16415

DOT POINT BRIEF FOR HDPE

A WARD OF MEDALS FOR PERSONNEL DEPLOYED ON HUMANIT ARIAN OPERATIONS

Background

1 The Humanitarian Overseas Service Medal (HOSM) was introduced in Jun 99 to provide recognition for certain classes of persons or organisations declared by the Governor-General for service in certain humanitarian operations around the world

2 Declared operations are those which occur in a specified hazardous area overseas under prescribed conditions eg by or under the auspices of the United Nations in accordance with prescribed guidelines or in dangerous circumstances ie circumstances in which persons are or were exposed to the risk of death or significant hann

3 The dates of the qualifying service accord with the date of commencementparticipation dates of the operation

4 The HOSM cannot be awarded to ADF or civilian personnel who qualify for Defence Service Medals eg the ASM

Considerations

bull If award of the HOSM for military activities such as Operations PLES DREI AUSTINDO JAY A and SHADDOCK is to be progressed applications for each operation would need to be submitted to the Awards and National Symbols Branch for approval by the Governor-General

bull If the HOSM is awarded to military personnel there is likelihood that members who participated in prescribed peacekeeping operations in Rawanda Somalia or the Balkans involving humanitarian assistance will expect to be eligible for the award

bull It may be argued that such operations and activities undertaken by military personnel are consistent with normal peacetime activities and the Government and communitys expectations of the ADF Therefore it may be difficult to provide a convincing argument to support award ofthe HOSM to military personnel

2

bull The ADF Honours and Awards System has been structured to provide recognition of Service personnel involved in prescribed operations In view of the foregoing the need to utilise a civilian award to recognise service is questionable

bull An alternative option to recognise humanitarian service overseas by military personnel in prescribed operations is award of the ASM subject to meeting the general criteria for the award ie non-warlike prescribed operation with the criterion of 30 days qualifying service in the specified area

O~~W~L sNED TN BLOOMFIELD RAN CMDR DHA

Tel (02) 6265 2116

1 7 February 2000

t 1 FEB 2000 10lt1 1--01pound

DGCMP

lt

i~~1 imiddotmiddotmiddotmiddotmiddotmiddot LJ

ALJSTRALlAN AR~Y

(Office of the Chief of Army) L

MINUTE 426-1-1

99178103 IL2I 1)shyCA2700 r1= c ( r ~ - 1LLe4( du~ ~-~fNJfl 7- ~ For Information -- ) CN J u J I--J CAF I IIVMcof60 r VCDF ~

AWARD ~F ~D1~ FOR PERSONNEL DEPLOYED ON HUMANITARIAN OPERATIONS

Reference A COM[NTERFET Minute HQIFET 9910946 of29 Dec 99 (Attached)

1 I have been approached to reconsider the granting of the Humanitarian Overseas Service Medal for personnel deployed on a number of humanitarian relief operations over the past few years The proposal is attached for your consideration

2 Since members of all three Services could be affected it might be appropriate for Chief ofNavy and Chief of Air Force to offer their views on the matter Perhaps this could be discussed at the next meeting of COSC

FJ HICKLI LTGEN Chief of Army

bull 1shyR-I-4-B003 Te154311 Email frankhicklingcbrdefencegovau

tb2 oC HJanOO

Enclosure 1 HQIFET Minute 9910946 of29 Dec 99

bull I ~ ~

- - - - - -_ -

DEPARTMENT OF DEFENCE Headquarters International Force East Timor

12 JAN 200nMINUTE G~SE1ED OCA

I Cl-4 ()(~0~

bullHQ IFET 99 IOq46 ~7hVJ~__ 1

CA ---_ _-----

For information LCAUST COMDDJFHQ

AWARD OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL FOR PERSONNEL DEPLOYED ON OPERATIONS PLES DRAI AUSINDO JAYA AND SHADDOCK

References A LHQ OU 0359599 dated 23 Jul 99 B Office of the Chief of Army Minute 426-1-1 99178102 CA69699 dated 18 Nov 99 C INDMAN I Vol 4 Chapter 4010 Annex A Conditions of Service for Warlike and Nonshywarlike Deployments

I OPS PLES DRAI AUSINDO JA Y A and SHADDOCK were humanitarian assistance missions conducted during 1997 and 1998 in PNG and IRIAN JA Y A Several hundred 1 Div personnel deployed in support of these operations and in view of their tremendous work and professionalism I sought approval for the award of the ASM At the time the submissions were not supported because the Government was contemplating the idea of a Humanitarian Overseas Service Medal (HOSM) This proposed medal was thought to be a more appropriate award for such missions its focus was clearly on the provision ofhumanitarian assistance

2 I subsequently submitted a request to LHQ for the approval of the HOSM for personnel who served on these operations_ This was followed by reference A which strongly supported the recommendation of the HOSM At reference B your advice is that the HOSM is not appropriate and you would support the award ofthe ASM for the subject operations

3 In reference B you noted that the HOSM has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas I agree and believe the fundamental tasks and primary mission for OPS PLES DRAI AUSINDO JAY A and SHADDOCK were completely humanitarian in nature In view of this I would highlight the ADF personnel were unarmed were not working as a part of an armed body or as a tactical force_ They provided a non-military type function that is a hospital for injured and sick local people and the distribution of food and shelter I readily acknowledge that the soldiers did provide these services as ADF members and that the ADF was essential to each operation because we are the only organisation that can react deploy and sustain such operations at such short notice

4 On the other hand the ASM is awarded to personnel deployed on non-warlike operations reference C provides the details These operations are defined as those military activities short of warlike operations where there is risk associated with the assigned task(s) and where the application of force is limited to self-defence Casualties could occur but are not expected These operations encompass but are not limited to hazardous and peacekeeping operations The focus is on -carriage of weapons and the conduct of operations in a non-warlike environment it does not define or consider natural disasters or straight humanitarian relief

2

5 Considering this I do not believe the ASM is the appropriate award in fact in my view I have some reservations about whether the criteria for the award of the ASM has been met However I am convinced that the HOSM can be awarded based on the extant criteria and I believe given the nature of these particular operations it is the most appropriate mechanism for the recognition of the soldiers commendable efforts

6 Therefore I request the issue be reconsidered with the intent being to support the awarding II of the HOSM for service on OP PLES DRAI AUSINDO JAY A and SHADDOCK based on the Vl policy which currently exists at reference A

~

~

FOI 3331314 Serial 9

ri bull OPE COVERSHEET Page 1 I ~i ______________ ____ ___________________ __R_1 1~HO_P_F_R_O_NT D_a_~_2_4_1_11_1~ ~

HOPE Inwards Corresp HOPE99J1988 Received 2411 111999 THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Current Location HDPE (14111999)

z

AUSTRALIAN ARMY

(Office of the Chief of Army)

MINUTE

426-1-1 99178102 CA69699

LCAUST

For Information COMD DJFHQ HDPE I)CGMP ~GCMP

HQTC-A SPTCOM-A

THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Reference A ADHQ SIC WAK 02DHA of212333Z Jun 99 B LHQ OU 0359599 dated 23 Jul 99 C DPE CMPFI 44299 dated I Jul 99

I Reference A advised of the introduction of the Humanitarian Overseas Service Medal (HOSM) This medal has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas The HOSM is not a Defence or Military award however the regulations governing the award do not specilically exclude the medal from being awarded to ADF personnel If this was to occur an AASM or 1 ASM would not be awarded in conjunction with the HOSM tor the same service

2 At Reference B LCAUST strongly supports a recommendation for the award of the HOSM to Military members involved in Operations SHADDOCK PLESDRAI and AUSINDO JAY A Whilst I endorse this support 1 would prefer that a Defence Service Award be considered for Military personnel involved in these operations This will serve to maintain the integrity of the HOSM and Detence Service Awards alike

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 11: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

2

bull The ADF Honours and Awards System has been structured to provide recognition of Service personnel involved in prescribed operations In view of the foregoing the need to utilise a civilian award to recognise service is questionable

bull An alternative option to recognise humanitarian service overseas by military personnel in prescribed operations is award of the ASM subject to meeting the general criteria for the award ie non-warlike prescribed operation with the criterion of 30 days qualifying service in the specified area

O~~W~L sNED TN BLOOMFIELD RAN CMDR DHA

Tel (02) 6265 2116

1 7 February 2000

t 1 FEB 2000 10lt1 1--01pound

DGCMP

lt

i~~1 imiddotmiddotmiddotmiddotmiddotmiddot LJ

ALJSTRALlAN AR~Y

(Office of the Chief of Army) L

MINUTE 426-1-1

99178103 IL2I 1)shyCA2700 r1= c ( r ~ - 1LLe4( du~ ~-~fNJfl 7- ~ For Information -- ) CN J u J I--J CAF I IIVMcof60 r VCDF ~

AWARD ~F ~D1~ FOR PERSONNEL DEPLOYED ON HUMANITARIAN OPERATIONS

Reference A COM[NTERFET Minute HQIFET 9910946 of29 Dec 99 (Attached)

1 I have been approached to reconsider the granting of the Humanitarian Overseas Service Medal for personnel deployed on a number of humanitarian relief operations over the past few years The proposal is attached for your consideration

2 Since members of all three Services could be affected it might be appropriate for Chief ofNavy and Chief of Air Force to offer their views on the matter Perhaps this could be discussed at the next meeting of COSC

FJ HICKLI LTGEN Chief of Army

bull 1shyR-I-4-B003 Te154311 Email frankhicklingcbrdefencegovau

tb2 oC HJanOO

Enclosure 1 HQIFET Minute 9910946 of29 Dec 99

bull I ~ ~

- - - - - -_ -

DEPARTMENT OF DEFENCE Headquarters International Force East Timor

12 JAN 200nMINUTE G~SE1ED OCA

I Cl-4 ()(~0~

bullHQ IFET 99 IOq46 ~7hVJ~__ 1

CA ---_ _-----

For information LCAUST COMDDJFHQ

AWARD OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL FOR PERSONNEL DEPLOYED ON OPERATIONS PLES DRAI AUSINDO JAYA AND SHADDOCK

References A LHQ OU 0359599 dated 23 Jul 99 B Office of the Chief of Army Minute 426-1-1 99178102 CA69699 dated 18 Nov 99 C INDMAN I Vol 4 Chapter 4010 Annex A Conditions of Service for Warlike and Nonshywarlike Deployments

I OPS PLES DRAI AUSINDO JA Y A and SHADDOCK were humanitarian assistance missions conducted during 1997 and 1998 in PNG and IRIAN JA Y A Several hundred 1 Div personnel deployed in support of these operations and in view of their tremendous work and professionalism I sought approval for the award of the ASM At the time the submissions were not supported because the Government was contemplating the idea of a Humanitarian Overseas Service Medal (HOSM) This proposed medal was thought to be a more appropriate award for such missions its focus was clearly on the provision ofhumanitarian assistance

2 I subsequently submitted a request to LHQ for the approval of the HOSM for personnel who served on these operations_ This was followed by reference A which strongly supported the recommendation of the HOSM At reference B your advice is that the HOSM is not appropriate and you would support the award ofthe ASM for the subject operations

3 In reference B you noted that the HOSM has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas I agree and believe the fundamental tasks and primary mission for OPS PLES DRAI AUSINDO JAY A and SHADDOCK were completely humanitarian in nature In view of this I would highlight the ADF personnel were unarmed were not working as a part of an armed body or as a tactical force_ They provided a non-military type function that is a hospital for injured and sick local people and the distribution of food and shelter I readily acknowledge that the soldiers did provide these services as ADF members and that the ADF was essential to each operation because we are the only organisation that can react deploy and sustain such operations at such short notice

4 On the other hand the ASM is awarded to personnel deployed on non-warlike operations reference C provides the details These operations are defined as those military activities short of warlike operations where there is risk associated with the assigned task(s) and where the application of force is limited to self-defence Casualties could occur but are not expected These operations encompass but are not limited to hazardous and peacekeeping operations The focus is on -carriage of weapons and the conduct of operations in a non-warlike environment it does not define or consider natural disasters or straight humanitarian relief

2

5 Considering this I do not believe the ASM is the appropriate award in fact in my view I have some reservations about whether the criteria for the award of the ASM has been met However I am convinced that the HOSM can be awarded based on the extant criteria and I believe given the nature of these particular operations it is the most appropriate mechanism for the recognition of the soldiers commendable efforts

6 Therefore I request the issue be reconsidered with the intent being to support the awarding II of the HOSM for service on OP PLES DRAI AUSINDO JAY A and SHADDOCK based on the Vl policy which currently exists at reference A

~

~

FOI 3331314 Serial 9

ri bull OPE COVERSHEET Page 1 I ~i ______________ ____ ___________________ __R_1 1~HO_P_F_R_O_NT D_a_~_2_4_1_11_1~ ~

HOPE Inwards Corresp HOPE99J1988 Received 2411 111999 THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Current Location HDPE (14111999)

z

AUSTRALIAN ARMY

(Office of the Chief of Army)

MINUTE

426-1-1 99178102 CA69699

LCAUST

For Information COMD DJFHQ HDPE I)CGMP ~GCMP

HQTC-A SPTCOM-A

THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Reference A ADHQ SIC WAK 02DHA of212333Z Jun 99 B LHQ OU 0359599 dated 23 Jul 99 C DPE CMPFI 44299 dated I Jul 99

I Reference A advised of the introduction of the Humanitarian Overseas Service Medal (HOSM) This medal has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas The HOSM is not a Defence or Military award however the regulations governing the award do not specilically exclude the medal from being awarded to ADF personnel If this was to occur an AASM or 1 ASM would not be awarded in conjunction with the HOSM tor the same service

2 At Reference B LCAUST strongly supports a recommendation for the award of the HOSM to Military members involved in Operations SHADDOCK PLESDRAI and AUSINDO JAY A Whilst I endorse this support 1 would prefer that a Defence Service Award be considered for Military personnel involved in these operations This will serve to maintain the integrity of the HOSM and Detence Service Awards alike

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

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_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 12: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

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ALJSTRALlAN AR~Y

(Office of the Chief of Army) L

MINUTE 426-1-1

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AWARD ~F ~D1~ FOR PERSONNEL DEPLOYED ON HUMANITARIAN OPERATIONS

Reference A COM[NTERFET Minute HQIFET 9910946 of29 Dec 99 (Attached)

1 I have been approached to reconsider the granting of the Humanitarian Overseas Service Medal for personnel deployed on a number of humanitarian relief operations over the past few years The proposal is attached for your consideration

2 Since members of all three Services could be affected it might be appropriate for Chief ofNavy and Chief of Air Force to offer their views on the matter Perhaps this could be discussed at the next meeting of COSC

FJ HICKLI LTGEN Chief of Army

bull 1shyR-I-4-B003 Te154311 Email frankhicklingcbrdefencegovau

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Enclosure 1 HQIFET Minute 9910946 of29 Dec 99

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DEPARTMENT OF DEFENCE Headquarters International Force East Timor

12 JAN 200nMINUTE G~SE1ED OCA

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bullHQ IFET 99 IOq46 ~7hVJ~__ 1

CA ---_ _-----

For information LCAUST COMDDJFHQ

AWARD OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL FOR PERSONNEL DEPLOYED ON OPERATIONS PLES DRAI AUSINDO JAYA AND SHADDOCK

References A LHQ OU 0359599 dated 23 Jul 99 B Office of the Chief of Army Minute 426-1-1 99178102 CA69699 dated 18 Nov 99 C INDMAN I Vol 4 Chapter 4010 Annex A Conditions of Service for Warlike and Nonshywarlike Deployments

I OPS PLES DRAI AUSINDO JA Y A and SHADDOCK were humanitarian assistance missions conducted during 1997 and 1998 in PNG and IRIAN JA Y A Several hundred 1 Div personnel deployed in support of these operations and in view of their tremendous work and professionalism I sought approval for the award of the ASM At the time the submissions were not supported because the Government was contemplating the idea of a Humanitarian Overseas Service Medal (HOSM) This proposed medal was thought to be a more appropriate award for such missions its focus was clearly on the provision ofhumanitarian assistance

2 I subsequently submitted a request to LHQ for the approval of the HOSM for personnel who served on these operations_ This was followed by reference A which strongly supported the recommendation of the HOSM At reference B your advice is that the HOSM is not appropriate and you would support the award ofthe ASM for the subject operations

3 In reference B you noted that the HOSM has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas I agree and believe the fundamental tasks and primary mission for OPS PLES DRAI AUSINDO JAY A and SHADDOCK were completely humanitarian in nature In view of this I would highlight the ADF personnel were unarmed were not working as a part of an armed body or as a tactical force_ They provided a non-military type function that is a hospital for injured and sick local people and the distribution of food and shelter I readily acknowledge that the soldiers did provide these services as ADF members and that the ADF was essential to each operation because we are the only organisation that can react deploy and sustain such operations at such short notice

4 On the other hand the ASM is awarded to personnel deployed on non-warlike operations reference C provides the details These operations are defined as those military activities short of warlike operations where there is risk associated with the assigned task(s) and where the application of force is limited to self-defence Casualties could occur but are not expected These operations encompass but are not limited to hazardous and peacekeeping operations The focus is on -carriage of weapons and the conduct of operations in a non-warlike environment it does not define or consider natural disasters or straight humanitarian relief

2

5 Considering this I do not believe the ASM is the appropriate award in fact in my view I have some reservations about whether the criteria for the award of the ASM has been met However I am convinced that the HOSM can be awarded based on the extant criteria and I believe given the nature of these particular operations it is the most appropriate mechanism for the recognition of the soldiers commendable efforts

6 Therefore I request the issue be reconsidered with the intent being to support the awarding II of the HOSM for service on OP PLES DRAI AUSINDO JAY A and SHADDOCK based on the Vl policy which currently exists at reference A

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FOI 3331314 Serial 9

ri bull OPE COVERSHEET Page 1 I ~i ______________ ____ ___________________ __R_1 1~HO_P_F_R_O_NT D_a_~_2_4_1_11_1~ ~

HOPE Inwards Corresp HOPE99J1988 Received 2411 111999 THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Current Location HDPE (14111999)

z

AUSTRALIAN ARMY

(Office of the Chief of Army)

MINUTE

426-1-1 99178102 CA69699

LCAUST

For Information COMD DJFHQ HDPE I)CGMP ~GCMP

HQTC-A SPTCOM-A

THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Reference A ADHQ SIC WAK 02DHA of212333Z Jun 99 B LHQ OU 0359599 dated 23 Jul 99 C DPE CMPFI 44299 dated I Jul 99

I Reference A advised of the introduction of the Humanitarian Overseas Service Medal (HOSM) This medal has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas The HOSM is not a Defence or Military award however the regulations governing the award do not specilically exclude the medal from being awarded to ADF personnel If this was to occur an AASM or 1 ASM would not be awarded in conjunction with the HOSM tor the same service

2 At Reference B LCAUST strongly supports a recommendation for the award of the HOSM to Military members involved in Operations SHADDOCK PLESDRAI and AUSINDO JAY A Whilst I endorse this support 1 would prefer that a Defence Service Award be considered for Military personnel involved in these operations This will serve to maintain the integrity of the HOSM and Detence Service Awards alike

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

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5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 13: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

DEPARTMENT OF DEFENCE Headquarters International Force East Timor

12 JAN 200nMINUTE G~SE1ED OCA

I Cl-4 ()(~0~

bullHQ IFET 99 IOq46 ~7hVJ~__ 1

CA ---_ _-----

For information LCAUST COMDDJFHQ

AWARD OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL FOR PERSONNEL DEPLOYED ON OPERATIONS PLES DRAI AUSINDO JAYA AND SHADDOCK

References A LHQ OU 0359599 dated 23 Jul 99 B Office of the Chief of Army Minute 426-1-1 99178102 CA69699 dated 18 Nov 99 C INDMAN I Vol 4 Chapter 4010 Annex A Conditions of Service for Warlike and Nonshywarlike Deployments

I OPS PLES DRAI AUSINDO JA Y A and SHADDOCK were humanitarian assistance missions conducted during 1997 and 1998 in PNG and IRIAN JA Y A Several hundred 1 Div personnel deployed in support of these operations and in view of their tremendous work and professionalism I sought approval for the award of the ASM At the time the submissions were not supported because the Government was contemplating the idea of a Humanitarian Overseas Service Medal (HOSM) This proposed medal was thought to be a more appropriate award for such missions its focus was clearly on the provision ofhumanitarian assistance

2 I subsequently submitted a request to LHQ for the approval of the HOSM for personnel who served on these operations_ This was followed by reference A which strongly supported the recommendation of the HOSM At reference B your advice is that the HOSM is not appropriate and you would support the award ofthe ASM for the subject operations

3 In reference B you noted that the HOSM has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas I agree and believe the fundamental tasks and primary mission for OPS PLES DRAI AUSINDO JAY A and SHADDOCK were completely humanitarian in nature In view of this I would highlight the ADF personnel were unarmed were not working as a part of an armed body or as a tactical force_ They provided a non-military type function that is a hospital for injured and sick local people and the distribution of food and shelter I readily acknowledge that the soldiers did provide these services as ADF members and that the ADF was essential to each operation because we are the only organisation that can react deploy and sustain such operations at such short notice

4 On the other hand the ASM is awarded to personnel deployed on non-warlike operations reference C provides the details These operations are defined as those military activities short of warlike operations where there is risk associated with the assigned task(s) and where the application of force is limited to self-defence Casualties could occur but are not expected These operations encompass but are not limited to hazardous and peacekeeping operations The focus is on -carriage of weapons and the conduct of operations in a non-warlike environment it does not define or consider natural disasters or straight humanitarian relief

2

5 Considering this I do not believe the ASM is the appropriate award in fact in my view I have some reservations about whether the criteria for the award of the ASM has been met However I am convinced that the HOSM can be awarded based on the extant criteria and I believe given the nature of these particular operations it is the most appropriate mechanism for the recognition of the soldiers commendable efforts

6 Therefore I request the issue be reconsidered with the intent being to support the awarding II of the HOSM for service on OP PLES DRAI AUSINDO JAY A and SHADDOCK based on the Vl policy which currently exists at reference A

~

~

FOI 3331314 Serial 9

ri bull OPE COVERSHEET Page 1 I ~i ______________ ____ ___________________ __R_1 1~HO_P_F_R_O_NT D_a_~_2_4_1_11_1~ ~

HOPE Inwards Corresp HOPE99J1988 Received 2411 111999 THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Current Location HDPE (14111999)

z

AUSTRALIAN ARMY

(Office of the Chief of Army)

MINUTE

426-1-1 99178102 CA69699

LCAUST

For Information COMD DJFHQ HDPE I)CGMP ~GCMP

HQTC-A SPTCOM-A

THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Reference A ADHQ SIC WAK 02DHA of212333Z Jun 99 B LHQ OU 0359599 dated 23 Jul 99 C DPE CMPFI 44299 dated I Jul 99

I Reference A advised of the introduction of the Humanitarian Overseas Service Medal (HOSM) This medal has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas The HOSM is not a Defence or Military award however the regulations governing the award do not specilically exclude the medal from being awarded to ADF personnel If this was to occur an AASM or 1 ASM would not be awarded in conjunction with the HOSM tor the same service

2 At Reference B LCAUST strongly supports a recommendation for the award of the HOSM to Military members involved in Operations SHADDOCK PLESDRAI and AUSINDO JAY A Whilst I endorse this support 1 would prefer that a Defence Service Award be considered for Military personnel involved in these operations This will serve to maintain the integrity of the HOSM and Detence Service Awards alike

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 14: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

2

5 Considering this I do not believe the ASM is the appropriate award in fact in my view I have some reservations about whether the criteria for the award of the ASM has been met However I am convinced that the HOSM can be awarded based on the extant criteria and I believe given the nature of these particular operations it is the most appropriate mechanism for the recognition of the soldiers commendable efforts

6 Therefore I request the issue be reconsidered with the intent being to support the awarding II of the HOSM for service on OP PLES DRAI AUSINDO JAY A and SHADDOCK based on the Vl policy which currently exists at reference A

~

~

FOI 3331314 Serial 9

ri bull OPE COVERSHEET Page 1 I ~i ______________ ____ ___________________ __R_1 1~HO_P_F_R_O_NT D_a_~_2_4_1_11_1~ ~

HOPE Inwards Corresp HOPE99J1988 Received 2411 111999 THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Current Location HDPE (14111999)

z

AUSTRALIAN ARMY

(Office of the Chief of Army)

MINUTE

426-1-1 99178102 CA69699

LCAUST

For Information COMD DJFHQ HDPE I)CGMP ~GCMP

HQTC-A SPTCOM-A

THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Reference A ADHQ SIC WAK 02DHA of212333Z Jun 99 B LHQ OU 0359599 dated 23 Jul 99 C DPE CMPFI 44299 dated I Jul 99

I Reference A advised of the introduction of the Humanitarian Overseas Service Medal (HOSM) This medal has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas The HOSM is not a Defence or Military award however the regulations governing the award do not specilically exclude the medal from being awarded to ADF personnel If this was to occur an AASM or 1 ASM would not be awarded in conjunction with the HOSM tor the same service

2 At Reference B LCAUST strongly supports a recommendation for the award of the HOSM to Military members involved in Operations SHADDOCK PLESDRAI and AUSINDO JAY A Whilst I endorse this support 1 would prefer that a Defence Service Award be considered for Military personnel involved in these operations This will serve to maintain the integrity of the HOSM and Detence Service Awards alike

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 15: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

~

FOI 3331314 Serial 9

ri bull OPE COVERSHEET Page 1 I ~i ______________ ____ ___________________ __R_1 1~HO_P_F_R_O_NT D_a_~_2_4_1_11_1~ ~

HOPE Inwards Corresp HOPE99J1988 Received 2411 111999 THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Current Location HDPE (14111999)

z

AUSTRALIAN ARMY

(Office of the Chief of Army)

MINUTE

426-1-1 99178102 CA69699

LCAUST

For Information COMD DJFHQ HDPE I)CGMP ~GCMP

HQTC-A SPTCOM-A

THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Reference A ADHQ SIC WAK 02DHA of212333Z Jun 99 B LHQ OU 0359599 dated 23 Jul 99 C DPE CMPFI 44299 dated I Jul 99

I Reference A advised of the introduction of the Humanitarian Overseas Service Medal (HOSM) This medal has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas The HOSM is not a Defence or Military award however the regulations governing the award do not specilically exclude the medal from being awarded to ADF personnel If this was to occur an AASM or 1 ASM would not be awarded in conjunction with the HOSM tor the same service

2 At Reference B LCAUST strongly supports a recommendation for the award of the HOSM to Military members involved in Operations SHADDOCK PLESDRAI and AUSINDO JAY A Whilst I endorse this support 1 would prefer that a Defence Service Award be considered for Military personnel involved in these operations This will serve to maintain the integrity of the HOSM and Detence Service Awards alike

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 16: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

AUSTRALIAN ARMY

(Office of the Chief of Army)

MINUTE

426-1-1 99178102 CA69699

LCAUST

For Information COMD DJFHQ HDPE I)CGMP ~GCMP

HQTC-A SPTCOM-A

THE HUMANITARIAN OVERSEAS SERVICE MEDAL

Reference A ADHQ SIC WAK 02DHA of212333Z Jun 99 B LHQ OU 0359599 dated 23 Jul 99 C DPE CMPFI 44299 dated I Jul 99

I Reference A advised of the introduction of the Humanitarian Overseas Service Medal (HOSM) This medal has been established primarily to recognise service by civilian volunteers rendering humanitarian service overseas in hazardous areas The HOSM is not a Defence or Military award however the regulations governing the award do not specilically exclude the medal from being awarded to ADF personnel If this was to occur an AASM or 1 ASM would not be awarded in conjunction with the HOSM tor the same service

2 At Reference B LCAUST strongly supports a recommendation for the award of the HOSM to Military members involved in Operations SHADDOCK PLESDRAI and AUSINDO JAY A Whilst I endorse this support 1 would prefer that a Defence Service Award be considered for Military personnel involved in these operations This will serve to maintain the integrity of the HOSM and Detence Service Awards alike

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 17: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

3 Please instigate a submission for approval of the Award of the ASM for OP SHADDOCK OP PLESDRAf and OP AUSINDO JAY A My AHQ POC on this issue is MAJ Garry Mathieson at TC-A on (02) 9960 9666

FJ HleKLI LTGEN Chief of Anny

(7 Nov99

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 18: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

FOI3331314HONOURS-IN-CONDFIDENCE Serial 10

BRIEF FOR HDPE

AWARDS FOR SERVICE ON HUMANITARIAN OPERATIONS IN PNG

Purpose

1 To provide advice on the current situation regarding ADF humanitarian service in PNG on Operations SHADDOCK PLESDRAI and AUSINDO JAY A

Considerations

2 In Jul 99 after queries by Army on the newly established Hwnanitarian Overseas Service Medal (HOSM) and its application to the ADF following aid to the tsunami disaster in PNG DCA was advised that a detailed submission would be required for CDF consideration Being the delegate for Defence awards it is considered prudent that CDF also make any recommendations to Government for the ofaward non-Defence service awards to ADF personnel

3 The matter had been considered by several areas within Anny and in Oct 99 CA requested LCAUST to draft a detailed submission CA is awaiting the final submission

Contact Officer CMDR Tim Bloomfield ORA Tel 52116

HONOURS-IN-CONDFIDENCE

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 19: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

FOI3331314 ~ HONOURS-IN-CONFIDENCE

Serial 11

HEADQUARTERS AUSTRALIAN THEATRE

MINUTE

HQAST 426-1-1 Pt 3 HQAST 0131 i 199

~DDHA (Rl-l-D030)

For Information CA (R1-4-BOO3) HOPE (RI-I-COO3) COMNORCOM COMOOJFHQ

RECOMMENDATION FOR THE AWARD OF H08M - OPERATIONS AUSINDO JAVA SHADDOCK AND PLES DRAI

References A ADHQ SignaJ WAK 212333Z JUN 99 (20IDHA) B COMNORCOM HQ2672199 (611-1-55 426-1-4) of 06 Jul99 C COMO OJFHQ 33799 (09802124 JADMIN 99n8760 of 14 Jul 99 O LCAUST 0359599 (K98-01039) of 23 Jul 99

1 As a result of the introduction of the new Humanitarian Overseas Service Medal (HOSM) advised at reference A references B and C forwarded previous correspondence on recommendations for award of the Australian Service Medal (ASM) for Operations AUSINDO JA Y A SHADDOCK and PLES ORAl They sought favourable endorsement for the award of either the ASM or the new HOSM It is felt that the service of personnel involved in Operations AUSINDO JA YA SHADDOCK and PLES ORAl would better quaJify for the award of the new HOSM These operations were Peacetime Operations as opposed to War-Like and Non-War-Uke operations which attract a deployment package with enhanced financial conditions of service and the award of the AASM (Active Australian Service Medal) and ASM respectively after a quaJifying period of 30 days The ASM is not awarded for such events as Humanitarian Relief for floods and famine

2 Although the guidelines and administration of the HOSM are still being developed by the Prime Ministers Department proper recognition of the service in these operations is warranted Service Commendations are not applicable in these cases and the HOSM appears to be the most appropriate

3 The personnel involved in these operations worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The presence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of discomfort in the preventative measures that were instigated There is no doubt the conditions faced by these personnel was sufficiently hazardous prolonged and arduous to qualify for the award of the HOSM This would provide official recognition of their vaJuable contribution to humanitarian relief in Irian Jaya and Papua New Guinea

HONOURS-IN-CONFIDENCE

SA4miDisttaIiOllPtnonnd bull MllilarylHonours Ii Awards (426+1 10 426-1() l)GCllcral (426-Jl)HOSM bull Ops AUSINDO JAY A

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 20: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

HONOURS-IN-CONFIDENCE - 2shy

4 I note at reference D that LCAUST has sought the support of CA in the declaration of these operations in the list of those entitling the Defence personnel to the award of the HOSM and the preparation of a CDP submission to have it brought before Cabinet

5 I fully endorse this submission for the HOSM for the personnel who served in Operations AUSINDO JAY A SHADDOCK and PLES DR AI COMNORCOM (for AUSINDO JAY A) and COMD DJFHQ (for PLES DRAI and SHADDOCK) can provide detailed lists of the personnel involved in these Operations

RB TRELOAR AVM COMAST

(02) 9563 4719

~l Sep 99

Enclosures 1 Reference B 2 Reference C 3 COMD DJFHQ 33698 of 29 Jul 98 4 Reference D

HONOURS-IN-CONFIDENCE

SAdministrationPersonnel bull MilitaryHonours amp Awards (426-1middot1 10 426-10-1)General (426middot1-1)HOSM - Ops AUSINOO JAY A

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 21: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

r DEPARTMENT OF DEFENCE Headquarters Northern Command

MINUTE

611-1-55 )f Ht5J)b7J-99 426-1-4

COMAST

For information COMDDJFHQ HDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION AllSINDO JAYA shy

Reference

A HQNORCOM Minute 611-1-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed)

C HQAST Minute 01209198 of 17 Sep 98 (Enclosed)

D ADHQ 201DHA DTG 212333Z1UN99 (Enclosed)

E COMO DJFHQ Minute 336198 of 29 JuJ 98

1 Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAYA the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of JTF108 were sufficiently hazardous prolonged and arduous to qualify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relitf operations The submission was therefore put on hold and members of JTF108 were advised accordingiy

3 Reference D now advises that the new Humanitarian Overseas Service Medal (HOSM) is not a defence or military award and that the ASM is the appropriate award for ADF Service persomiel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was not deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

06 Ju199

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 22: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

GROVE AM MC u~N

DEPARTMENT OF DEFENCE Deployable Joint Force Headquarters

MINUTE c-o 3~719 D9802124 JADMIN 991 87 ~

COMAST LCAUST

For InfolDlation COMNORCOM HDPE TC-A (for MAJ G Matheison)

RECONSIDERATION OF THE AWARD OF HOSM FOR MEMBERS OF OP SHADDOCK AND OP PLES DRAI

References A ADHQ Sig SIC W AI( 20IDHA dated 17 Jun 99 B COMO DJFHQ Minute 33698 of29 Jul 98

C HQNORCOM Minute 611-1-55426-1-4 dated 6 Jul99

1 Recently ADHQ advised of the introduction of the Hwnanitarian Overseas Service Medal WEF 06 iun 99 The actual entitlement to the medal is not clear and some confusion exists over whether Defence personnel are entitled to the award In short Ref A highlighted that the HOSM is not a Defence or Military award however it does further state There will be no double medalling with other awards for the same service or operation the HOSM will not be awarded to ADF personneLwhere they qualify for an ASM Considering this I believe that the HOSM can be awarded to Defence personnel fur service or operations overseas where the AS Govt authorises the awarding of the HOSM and does not award the ASM

2 In view of this I recommend the DJFHQ submission made earlier (Ref B) be supported for reconsideration in respect to the awarding of the HOSM to those personnel inVolved in OP SHADDOCK and OP PLES DRAI In addition I strongly support COMNORCOMs request fur those personnel involved in OP AUSINDO JA Y A to be considered for the same award (RefC)

14 Jul99

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 23: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

--_ _-shyC4ew ~v(i 3 rJ

ItPA~r qZh -1-( fDEPARTMENT OF DEFENCE

bullbull Deployable Joint Force Headquarters Spound~~

MINUTE

COMO 33698

COMAST

RECOGNITION FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

I In light of the ADFs recent experience with off-shore humanitarian assistance (HA) operations in Papua New Guinea and Irian Jaya I believe the ADF should seek to provide recognition within the existing framework of service awards to those who serve in such operations

2 In Operation Shaddock the contribution of our people has captured the public imagination and their efforts have been universally acclaimed With little warning or preparation CJTF 110 deployed and delivered life saving medical and air transport support under extremely difficult circumstances over a relatively short but very active period The extended interaction of ADF personnel with civilians who have been traumatised by death of relatives injury and starvation on the scale experienced in recent operations leads me to believe that criteria for awarding the Australian Service Medal (ASM) could be extended to include ADF personnel involved in such operations

3 Under existing arrangements deployments on offshore operations are assessed to be either war-like service non war-like service or peacetime service The ASM recognises members of the ADF and certain other persons Vho serve in certain nonshywarlike military operations Peacetime service does not preclude the award of the ASM however this is currently without a precedent which would extend to HA operations I note however that while the issue of the ASM has been the subject of some control in this regard conspicuous service awards which provide for recognition in non-warlike situations have attracted no such restriction in their application under peacetime conditions

4 The men and women who are serving with CJTF 110 have shown outstanding dedication in demanding circumstances While the Australian Honours and Awards system may acknowledge the perfonnance ofduty of some of the people involved most will receive no enduring visible official and personal recognition of their service The deployed personnel particularly those who are serving in forward areas are exposed to a highly stressful work environment characterised by trauma and death and by a devastated community These conditions are markedly different to those experienced in peacetime service within Australia The support staff including those operating from Port Moresby have also experienced the stress associated with the disaster and have played a significant role in the success of the operation

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 24: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

--------_ ---

bull bull I

- 2shy

5 I believe that the ASM is the appropriate means of providing official recognition of the exceptional effort given by those deployed on Operation Shaddock Similarly ADF personnel who served on the earlier offshore humanitarian relief operations Operation PIes Drai and Operation Ausindo Jays also warrant recognition by the award of the ASM

6 In making these recommendations I do not support a view that would lead to a claim for the ASM for service provided by ADF elements engaged in the provision of assistance to the civil community on disaster or similar relief activities within Australia While this service is equally valuable necessary and to some degree meritorious it is perfonned within our own community where recognition ofone ~oup (ADF) rather than others or all involved would he invidious HA overseas service on the other hand where it entails heightened hazard or stress factors could be termed national service of a meritorious kind

7 I seek your support to extending entitlements to the award of the Australian Service Medal (ASM) to individuals who have served in Operation Shaddock Should you agree to support this recommendation I seek a review of the approach in this regard to Operations PIes Drai and Ausindo Jaya I am confident that I have the support of the Cornman er ofNorthem Command (relative to Operation Ausindo Jaya)

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 25: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

kltLcPp-~ f 10 Jle11-9r l( I --1 If-I

DEPARTMENT OF DEFENCE ~-qeUnd Headquarters

MINUTE

K98-01039 DUI ~5 l6 111 CA

For Information COMAST COMNORCOM COMDDJFHQ HOPE HQTC-A

CONSIDERATION OF THE AWARD OF HOSM TO MEMBERS OF OP SHADDOCK OP PLES DRAI AND OP AUSINDO JAYA

References A COMD DJFHQ D9802124 (COMD 337199) dated 14 JuJ 99 B ADHQ SIC W AK 20IDHA of 172313ZJun99

1 Reference A (attached) is a strong recommendation for the award of the Humanitarian Overseas Medal (HOSM) to those Defence personnel involved in Operations SHADDOCK PLES DRAI and AUSINDO JAYA I strongly support the declaration of these operations in the lis~ ofthose entitling the Defence members to the award of the HOSM

2 I seek your support of this declaration and the preparation ofa CDF submissi9n to have it brought before Cabinet

MAJGEN LCAUST

J3 JuJ 99

Enclosure I Reference A

JC HARTLEY

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 26: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

FOl3331314 Serial 12

DEPARTMENT OF DEFENCE Headquarters Northern Command RECEIVED

MINUTE 1 4 JU L 1999

611-1-55 11tSJ~67~99 426-1-4 HDPE

COMAST

For information COMDDJFHQ JIDPE

RECONSIDERATION OF THE A WARD OF ASM I HOSM FOR MEMBERS OF OPERATION ALJ3middotINDO JAYA

Reference ~~lmPEA HQNORCOM Minute 6] ]-]-5 of2 Sep 98 (Enclosed)

B HQAST Minute 108298 of 2 Sep 98 (Enclosed) ~INOTSE1iN

i

C HQAST Minute 0]209198 of 17 Sep 98 (Enclosed) I DHA

D ADHQ 201DHA DTG 212333ZJUN99 (Enclosed)

~( -1-lb5o E COMO DJFHQ Minute 336198 of 29 Jul 98

I Reference A recommended the award of the ASM to members of Joint Task Force 108 who participated in Operation AUSINDO JAY A the famine relief operation in Indonesia in mid 1998 COMNORCOM felt that the conditions faced by the personnel of ITFIOS were sufficiently hazardous prolonged and arduous to qua1ify these personnel for the ASM

2 References B and C advised that the award of an ASM may not be appropriate in light of the striking of a new award which specifically recognises overseas humanitarian relief operations The submission was therefore put on hold and members of ITF]08 were advised accordingly

3 Reference D now advises that the new Humanitarian Overseas Service Medal CHOSM) is DOt a defence or military award and that the ASM is the appropriate award for ADF Service personnel However I am advised that there may be some scope to apply the HOSM in such cases where the ASM was DOt deemed suitable

4 Reference E was a similar submission by DJFHQ for personnel involved in Operation SHADDOCK and Operation PLES DRAI which I also fully support

5 I recommend that the ADF personnel involved in Operation AUSINDO JAY A be awarded either the ASM or the HOSM I request that you endorse the resubmission of Reference A for reconsideration in the light of the announcement of the HOSM conditions

(

06 Jul99

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 27: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

HONOURS-IN~CONFIDENCE

HEADQUARTERS NORTHERN COMMAND

MINUTE

426-1-4 611-1-55

COMAST

Information

COMDDJFHQ

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL (ASM)

Reference

A HQNORCOM 611-1-55 Post Activity Report - OP AUSINDO JAY A dated 1 Sep 98

I In the strictest sense I consider that OP AUSINDO JAYA met the basic standards for the award of the Australian Service Medal (ASM) Reinforcing this view is the total success of the operation which deserves recognition and the significance the operation had at a time when Indonesia was undergoing a crisis that many analysts in the past had assessed as having the gravest ofconsequences

2 Climate The main deployment ofITF108 was at WAMENA at an elevation of 1500m in the highlands of Irian Jaya (3deg South latitude) The weather patterns were typically hot and humid during the day and cool at night The members of ITF108 were required to work with sleeves down to prevent exposure to mosquitos in a high density altitude which induces early fatigue with few mechanical devices to assist loading and unloading aircraft and vehic1es and in typical tropical temperature and humidity

3 Geography Flying operations were very hazardous Mountain ranges around WAMENA reached over 5300m (16~OOO ft) available maps were poor and lacked topographical relief data weather deteriorated rapidly with little warning and airfield data for alternate airfields was poor if in existence Combined these factors pushed the aircrew to their professional limits to maintain safe operations

4 Environment The personnel of ITF108 worked long and arduous hours with little or no local support facilities They had to endure many personal deprivations that would not be expected under normal operations in Australia In addition to the lack of facilities were personal hardships such as the limited choice and quality of food~ poor sanitary conditions travel restrictions and the paucity of recreational facilities which prevented any respite for the personnel on deployment The shypresence of virulent strains of malaria and the deadly Japanese Encephalitis virus only magnified these dangers and added a degree of disdbmfort in the preventative measures which were instigated All members assigned to OP AUSINDO JAY A exhibited high levels of morale and professionalism despite the harsh and stressful conditions

HONOURS-IN-CONFIDENCE

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 28: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

HONOURS-IN-CONFIDENCE

-2shy

4 PoliticaiSocial OP AUSINDO JAYA was conducted against a background of considerable political unrest and change throughout Indonesia The pressure of maintaining IUld promoting a combined operation with ABRI whilst they were under overwhelming internal stress and external political and media pressure was an added complication This was further accentuated in IRIANmiddot JAYA where Organisasi Papua Merdeka (OPM) rebels were active and the likelihood of the escalation of demonstrations was sufficient to warrant plans for the early withdrawal of JTFIOS To their credit the membersofITFl08 formed an enduring relationship with KODAM VllI and the peopJe of the JAYAWUAY A region without compromising Australias official political position

5 There is no doubt the conditions faced by the ~sonnel of JTF 108 were suffici~tly hazardous proJonged and arduous to qualifY these personneJ for the ASM Importantly I Jgtelieve the Australian Public also sees this sort of operation as arduous and hazardous and that our sailors soldiers and airmen share that view while remaining confident they can meet the challenges of an operation such as OP AUSINDO JAYA The fact that the operation was Conducted without casualties is a tribute to the ADFs capability to conduct such operations rather than an indication that the provision of humanitarian reliefin IRIAN JAYA was a simple or easy undertaking I make this assessment after several visits to the region as the operationaJ commander my own combat experience and my appreciation of the current perceptions of Australians towards these types of tasks undertaken by the ADF

6 From another perspective awarding personnel of JTF 108 the ASM would send a powerful message to ABRI reinforcing the Strategic Military Endstate the ADF identified at the start of the operation the ADFABRI defence relationship is ~engthened at the strategic operationaJ and tactical levels The award of the ASM would indicate the iinportance of the operation and suggest middotmiddot the value accorded Indonesia and ABRI by the ADF was more than simply the provision of aid but was _an appreciation of the opportunity to render assistance during a time of crisis This type of message should not be undersold

7 Finally I think it time the ADF provided more active recognition of the middot type of service provided by its personnel on operations such as OP AUSINDO JAY A The tendency in the past has been to mute the recognition of non-warlike operations and I am certain this approach creates disatisfaction The success of OP AUSINDO JAY A has been acknowledged by -CDF however a more lasting recognition is appropriate and deserved

8 I strongly recommend the award of the ASM to all members of JTF 108 who served in IRlAN JAYA for 30 days or more and seek your endorsement and support ofthis proposal

JI7~ CAM ROBERTS BRIG COMNORCOM

02 Sep 98

HONOURS-IN-CONFIDENCE

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 29: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

STAFF-IN-CONFIDENCE

HEADQUARTERS AUSTRAUAN THE

MINUTE HQAST 4261111 HQAST D8J 198

COMDDJFHQ - fJh HDPB For Information

7HDPE ~NOTSEBNCOMNORCOM

RECOGNmON FOR OFF-SHORE HUMANITARIAN ASSISTANCE OPERATIONS

Reference A COMD DJFHQ minute 336198 of 29 Jul 98

1 The Reference advocated the award of the Australian Service Medal (ASM) to personnel who had served in OP SHADDOCK OP AUSINDO JAYA and OP PLES DRAI as official recognition of their valuable contribution to off-shore humanitarian relief I agree that provision should be made within the Australian Honours and Awards system to recognise such peacetime service

2 The Department of Prime Minister and Cabinet (DPMampC) also supports this view and is in the process of gaining formal approval from the Queen to introduce a Humanitarian Overseas Service Medal (HOSM) to recognise such service Royal assent is expected before the end of 1998

3 The HOSM will be centrally coordinated by OPMampC and all Australians participating in overseas humanitarian relief operations will be eligible for its award under defined criteria Whilst the eligibility guidelines for the award of this medal are yet to be approved DPE advise that the draft DPMampC proposal defines overseas humanitarian service as the giving of immediate remedy or action to assist needy or distressed persons in order to sustain the life or dignity of those persons DPE also advise that at this stage OPMampC intend the award of the HOSM to be retrospective to the Vietnam War Other eligibility criteria will not be promulgated until the medal receives formal approval It will not be possible to confinn the applicability of the medal to recent AOF operations until these eligibility criteria are advised

4 As a resuJt of the introduction of the HOSM the award of the ASM will remain for recognition of service in non-warlike military campaigns and operations OPE will promulgate further information on the HOSM once Royal assent is granted

5 As this matter is still being considered at the highest levels it is a sensitive subject and should not be communicated outside the immediate command chain at this time

(02) 9563 4719

~ Sep98

STAFF-IN-CONFIDENCE

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 30: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

T

J STAFF-IN-CONFIDENCE )

HEADQUARTERSAUSTRAL~NTHErM~--~----L---~

MINUTE

HQAST 4261111 HQAST)1 U)f 198

COMNORCOM

OP AUSINDO JAYA - RECOMMENDATION FOR THE AWARD OF THE AUSTRALIAN SERVICE MEDAL

References A HQNORCOM minute 432398 of 2 Sep 98 ~ 9~ B HQAST minute 1082198 of2 Sep 98 oJI(c cfI

Reference A recommended the award of the Australian Service Medal to personnel who participated in OP AUSINDO JAY A COMAST addressed this subject at Reference B in response to a similar recommendation made by COMD DJFHQ Further information on the introduction of the Humanitarian Overseas Service Medal is not yet available from DPE

t~-AG HOUSTON AIRCDRE COSAST

(02) 9563 4715

11 Sep 98

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202

Page 31: MINUTE - defence.gov.au€¦ · The normal qualifying conditions for the HOSM, like the ASM, is 30 days. COSC was not of the opinion that OPERATION SHADDOCK justified a . 2 . submission

UNCLASSIFIED

r t l bull - _ ~ ~

_ - shyROUTINE INFORMATION for site INFO for you

Envelope Details Action Precedence ROUTINE Info Precedence ROUTINE DTG 212333Z JUN 99 Originator ADHQ

To

AIG 3601 AIG 3602 AIG 3611 A1G3820 AIG3808 AIG 3818 AIG3825 AIG3827 AIG3851 A1G 3867 AIG 13135 AIG 13141 A1G 13143 AIG 13150 AIG 13153 AIG 13154 AIG 13161

Info

Exempt

Classification UNCLASSIFIED SiCs WAK Privacy Marking UNCLASSIFIED

Text Preamble

20DHA

Subject INTRODUCTION OF THE HUMANITARIAN OVERSEAS SERVICE MEDAL (HOSM)

Text 1 SINCE THE PRIME MINISTERS ANNOUNCEMENT OF THE INTRODUCTION OF THE HOSM ON 6 JUNE 1999 THERE HAS BEEN SOME CONFUSION AS TO ENTITLEMENT TO THE MEDAL FOR ADF MEMBERS 2 THE HOSM HAS BEEN INTRODUCTED TO PROVIDE RECOGNITION FOR CERTAIN CLASSES OF PERSONS OR ORGANISATIONS DECLARED BY THE GOVERNOR GENERAL FOR SERVICE IN CERTAIN HUMANITARIAN OPERATIONS AROUND THE WORLD THE MEDAL IS NOT A DEFENCE OR MILITARY AWARD 3 THERE WILL BE NO DOUBLE MEDALLING WITH OTHER AWARDS FOR THE SAME SERVICE OR OPERATION THIS MEANS THAT THE HOSH WILL NOT BE AWARDED TO ADF PERSONNEL OR CIVILIANS WHO ARE AWARDED A DEFENCE SERVICE AWARD EG AUSTRALIAN SERVICE MEDAL ACCORDINGLY FOR SOME PAST AND FUTURE OPERATIONS ADF PERSONNEL WILL QUALIFY FOR DEFENCE SERVICE MEDALS WITH CIVILIAN HUMANITARIAN ASSISTANCE PERSONNEL QUALIFYING SEPERATELY FOR THE HOSM IN THE SAME OPERATION 4 THE DEPARTMENT OF THE PRIME MINISTER AND CABINET IS RESPONSIBLE FOR THE ADMINISTRATION OF THE HOSM AND WILL ANNOUNCE FURTHER DETAILS OF APPROVED ORGANISATIONS AND DECLARED OPERATIONS FOR ITS AWARD AT A LATER DATE

1 UNCLASSIFIED 0510799 172202