Microsoft - cherylprice.co.nzcherylprice.co.nz/book-sample/p_semple11361847317.pdf · Unit Standard...

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Student Workbook

Unit 101 (V6) Develop and use keyboarding skills

to enter text w ith

Microsoft Word 2010

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Unit Standard 111 (Version 6) Develop and use keyboarding skills to enter text This book covers the course outline for the following New Zealand Qualifications Authority Unit Standard:

Unit Standard 101 - BUSINESS INFORMATION PROCESSING (Level 1, Credit 3) Develop and use keyboarding skills to enter text (Version 6) All topics in this Unit Standard are included in the Student Workbook. © Cherylprice.co.nz Limited, February 2013

Cheryl Price T.Dip.WP, T.Dip.T. Product Code: USB101v1W10SW-0213

Disclaimer All rights reserved. N o part of this publication may be r eproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, scanning, recording, or any information storage and retrieval system, without permission in writing from Cherylprice.co.nz Limited. No patent liability is assumed with respect to the use of the information contained herein. While every precaution has been taken in the preparation of this book, the publisher and authors assume no responsibility for errors or omissions. Neither is any liability assumed for damages resulting from the use of the information contained herein.

PO Box 187 Phone: (09) 422 7230 Matakana Mobile: 021 715566 Auckland 0948 Fax: (09) 422 7236

Web address: www.cherylprice.co.nz Published in New Zealand

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Table of Contents Starting Microsoft Word 2010 ................................................................................................. 1

The Screen ......................................................................................................................... 1 Defaults .............................................................................................................................. 2

Saving and Printing your work ................................................................................................ 3 Saving ................................................................................................................................ 3 Printing ............................................................................................................................... 3 Close .................................................................................................................................. 3 Exiting from Word ............................................................................................................... 3 Shutting down your Computer ............................................................................................ 3

Learning the Keyboard ........................................................................................................... 4 Sitting Position .................................................................................................................... 4 Position of Hands ............................................................................................................... 4

Use Correct Fingering ............................................................................................................ 5 Home Keys ............................................................................................................................. 6 e, t and n keys ........................................................................................................................ 7 r and , keys ............................................................................................................................. 8 Shift keys .............................................................................................................................. 10 Caps Lock ............................................................................................................................ 11 i, h and o keys ...................................................................................................................... 12 c and . keys .......................................................................................................................... 13 :, ? and ! keys ....................................................................................................................... 15 p, u and m keys .................................................................................................................... 16 w and y keys......................................................................................................................... 18 g, x and b keys ..................................................................................................................... 19 q, v and z keys ..................................................................................................................... 20 Keyboard Consolidation ....................................................................................................... 21 Alphabetical Sentences ........................................................................................................ 22 Short Paragraphs ................................................................................................................. 24 Number Keys ........................................................................................................................ 26 The Numeric Keypad ............................................................................................................ 27 Number Consolidation .......................................................................................................... 28 Page Margins ....................................................................................................................... 29 Line Spacing......................................................................................................................... 29 Proofreading ......................................................................................................................... 31

Spell Check ...................................................................................................................... 31 Extra Keys ............................................................................................................................ 32 Extra Keys Consolidation...................................................................................................... 34 Correction of Errors .............................................................................................................. 36

Typing Replaces Selection ............................................................................................... 36 Undo Button ..................................................................................................................... 36

Tab Key ................................................................................................................................ 40 Paragraphing ........................................................................................................................ 42

Block Style ........................................................................................................................ 42 First Line Indent ................................................................................................................ 42 Hanging Indent ................................................................................................................. 42

Bold and Underline ............................................................................................................... 44 Font Size .............................................................................................................................. 44 Centre .................................................................................................................................. 47 Accuracy tests ...................................................................................................................... 48

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© Cherylprice.co.nz Limited US101 v6 Word 2010 1

Starting Microsoft Word 2010 Exercise 1

Click on the Start button then select All Programs, Microsoft Office, Microsoft Office Word 2010.

The Screen The Word 2010 screen is shown below. The cursor is displayed as a vertical line in Word programs.

View Buttons

Help Ribbon

Close

Zoom

Quick Access Toolbar Maximize Minimize Ribbon tabs Ribbon group Gallery File tab

I Cursor

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2 US101 v6 Word 2010 © Cherylprice.co.nz Limited

Defaults The term "defaults" is given to the settings that occur for every new document you create, eg. margins, tabs, font, paper size.

In Word programs default settings occur for every document you create. These are shown below (from changes made at the beginning of this book).

New Defaults Margins Top 2.54 cm (1") Bottom 2.54 cm (1") Left 2.54 cm (1") Right 2.54 cm (1") Header/Footer 1.25 cm (0.5") Tabs Automatically set every 1.27 cm Paper Size 21 cm x 29.7 cm (A4) Spacing Single Font Arial 11 pt Justification Left

Header Margin - 1.25 cm (0.5") (for page numbering, text on each page, etc)

Top Margin - 2.54 cm

(1") Paper Size - A4 21 cm x 29.7 cm (8.27" x 11.69")

This is Arial 11 pt font shown on A4 paper size with 2.54 cm (1”) margins and left justification, ie a ragged right margin.

Footer Margin - 1.25 cm (.5”) (for page numbering, text on each

page, etc)

Right Margin - 2.54 cm (1”)

Left Margin - 2.54 cm (1”)

Bottom Margin - 2.54 cm (1”)

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Saving and Printing your work When you have finished keying in your exercises it is a good idea to save your work, print it out and then check for errors against the page(s) you have done.

Saving 1 Click on the Save button on the Quick Access Toolbar at the top left of the

screen

OR click on the File tab then .

2 Type a file name for your document.

A file name can contain up to 255 characters in the main part of the file name.

3 Click on Save.

Printing 1 Click on the Quick Print button on the Quick Access toolbar (if this is not displayed,

click on the Customize Quick Access Toolbar button and select Quick Print.)

OR

2 Click on and select Print. Your document will be displayed as print preview in Backstage view. Select print options required then click on OK

Close

Click on then select

Exiting from Word

Click on then select

Shutting down your Computer 1 Click on the Start button and select Turn off computer.

2 Select Turn Off.

Note

Ctrl S

Ctrl P then Enter

Ctrl W

Alt F4

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Learning the Keyboard

Sitting Position Sit with back supported, feet flat on floor.

Position of Hands Fingers should be gently curved over the keyboard, thumbs above the Spacebar. Ensure that wrists are not raised; elbows should be comfortably alongside your body, not jutting out like wings.

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Use Correct Fingering Even if you are not a fast typist, try and use the correct fingers on the keyboard. The following diagram shows the "home keys" boxed, where your fingers should rest. Place the left hand with your little finger on the letter A then place your other fingers on SDF. Similarly for the right hand, place your little finger on the ; key then place your other fingers on LKJ.

As you learn new keys your fingers will move as follows:

• The first left finger moves across to the letter G.

• The first right finger moves across to the letter H.

• Fingers are moved up and down the keyboard as shown in the hands illustration.

• The Enter key is pressed with the ; finger when you want a definite new line.

(When you type text across the page the text is automatically returned to the left margin.)

• The Spacebar is used with your right thumb.

~ `

! 1

@ 2

# 3

$ 4

% 5

^ 6

& 7

* 8

( 9

) 0

_ -

+ =

Backspace

Q W E R T Y U I O P { [

} ]

| \

Tab

A S D F G H J K L " '

Enter Caps Lock : ;

Z X C V B N M < ,

> .

Shift Shift ? /

Alt Ctrl Ctrl Alt

Spacebar

Left Hand Left fingers cover asdf

Right Hand Right fingers cover jkl;

Application Menu

Windows Logo

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Home Keys

Exercise 2

f f j j f f j j f j f j jf j f f j f f j f j f j jf j (Enter once) aa ss dd f f asdf asdf asdf aa ss dd f f dd kk dd kk dk kd dk kd dkd dkd kdk kdk sls s ls ls l ls l lad lads fal ls fal ls a;a; s lsl dkdk f jf j dkdk slsl a;s; s lsl (Enter twice) a lad lads; a lad lads; a salad; salads a jaf jaffa; a jaf jaf fa; a jaf jaffas; a all fall fal ls; a add adds; lads fal l dad asks; dad asks al l; alas dad fal ls; sad; lad; fad; sad; fad; lad; sad; sa as ass; a as adks; fa f la f lask f lasks la lass; la lad lads; fa fad fads; fall fad sak lak alas lad add ask add all sas a sad lad; a sad dad; a sad lad; a sad lass fal ls; a sad lass fal ls; a lad asks dad; dad asks a lad; jaffa salads; jaf fa salads; jaf fa salads; aaa sss ddd f f f ; ;; l l l kkk j j j asdf ; lkj as al l lads ask; all f lasks fal l; sad dad alas sad salads; a lass asks a dad; a dad al l f lasks fal l; a sad dad fal ls; sad lad ask dad; al l ask dad; al l ask sad sad dads; f lasks fal l; a l l f lasks fall; al l salad f lasks; dad fal ls; add al l sad salads; ask a lass; ask asks; fall fal ls; sad lad salads; lass lads;

; L K J F D S A

Spacebar

Enter

K L ; J F D

S A

Enter Spacebar

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e, t and n keys

Exercise 3

ded ded deed deeds led lead leads; el l fel l sel l dell jell jel l eel eels; a lease; a lessee; a deed; a lease; skate a lake; a leek seed; eke a keel; f tf f tf af t set jet tat ket let kat skate f lakes tastes test lest tastes tested jest; sett le daft kett le fett le felt deft lef t let lets set sett le kett les jet jest set; jnj jnj jnj ;nj knj jnj nnn lnt knee net; sank tank dank lank sank ants nans needs; ants eat eels; ants eat fat fast; seatt le; lend ned a tent; deal ken a taste; knee dan; len tasted a neat date; jen sel ls eels a tell tale taste; a tell tale taste; a sad lad teases a jaded dad dad sel ls fen and lends a den; a lad sel ls; taken tented tents nett led nett les fattens lads and lasses seek dates and steaks sent a tent; lean jeans fade; tale taste jess let tal l ken taste a fat f lat seed daft des fades fast and needs a feed dad tests al l deaf lads and talks sense aa ss dd f f ; ; l l kk j j as ad af aj ak al dea deal del l deaf desks deeds ekes elks; jandals sandals tests desks jess taste dens; deed jel ls felt ekes sank dank land take; send a fast tank; add a j ade desk; f lask dent less kett les; and add f lank steaks;

N T E

T E ; L K J F D S A N

Spacebar

Enter

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r and , keys

Exercise 4

f rf rrr f rf rrr f rf rrr f rf rrr f rf rrr f rf f rf red red f rf ran f rf rt tar f rf jar jar near rate lard dark dark larks near fear ear leer deer rate dare darn lakes k,k , , , l ,k d,s a,r l, f f ,d s,; k,k k,k rakes, raked, t rade, t raded, fear draft larks, deer and snakes at last f reed; ken sett led faster and faster dan read, drank and feared; starts, kate starts, fear; dread, sadness, add and dare, f red stated; tense, lean, serfs jaded, tan, t rade jeans; f ree, lef t; dare jan, jan stated; f rank, keen, lasses fast tanks, fallen jets; earn, fearless fred traded and talked; seals earn; trade arrears, jan feared; len traded ants fell t rees, sett led, tested lad; f red traded, and f red talked; fearless lasses f lattened tanks; fal len jets, fast tanks ken stated; dad felt sett led; serfs earn

,

R

T R E ; L K J F D S A

, N Spacebar

Enter

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Exercise 5

In the following exercises, concentrate on pressing the ENTER key quickly, without looking. trade jeans fast and feared lean and tense ate and drank dart and start as fast as a jet eat a jaf fa feed rats seed start a fad deaf and slender ant a lean and neat lad

stare at karl learn a trade jane and dan talked keen kate stared jan feared ants faded jeans and jets lakes and dark trees sadness and dread ken sat near a lake

Eyes on copy

Sit up straight

Relax

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Shift keys

Exercise 6

To capitalise a letter typed with a right hand finger:

1 Hold the left Shift key down with the A finger and strike the required letter with the right hand finger.

2 Release the left Shift key and return the A finger to the A key.

aJa Jar Jar aJa Jan Jan aJa Nan Nan; Jake and Nana talk, Jane Lands fel l ; aaa Kaf Laf Jaf Laf Ned Ken Jan Jane Lena, Len, Nana and Ken fell

Exercise 7

To capitalise a letter typed with a left hand finger:

1 Hold the right Shift key down with the ; finger and strike the required letter with the left hand finger.

2 Release the right Shift key and return the ; finger to the ; key.

Edna, Ted and Dan and Fred talk sense Sad Dad fel l as Ted drank Dear Anne dares fat Des Dates taste as neat as Sandra

Exercise 8

Concentrate on which Shift key should be used for the following:

Alan Dean Jed Sard Rasta Neal Santa Feast Jess Kent Fred Jeffs Lena East Ted Rae

T R E ; L K J F D S A , N

Spacebar

Shift Shift Enter

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Caps Lock

Exercise 9

To type a word (or words) in capitals use the CAPS LOCK key.

1 With your A finger press the Caps Lock key.

2 Type the word or words to be capitalised.

3 Release the Caps Lock key by depressing.

The term "upper case" refers to the typing of a letter or word in capitals.

LEARN FAST SEND A DESK JANE TALKED AND TALKED ANN ASKED JANE

Exercise 10

Remember to release the Caps Lock key when a capital letter is no longer required in the following lines.

Alas, a SAD salad Al l JETS land at Kett les Fred read DEAR KATE at last Ted Lake FELT saddened DENTAL rates are keen Dan, Ena, Tess, Jane and Ken EARNED LEAST

If the Shift key is used with the Caps Lock on, a lower case character will be displayed.

T R E ; L K J F D S A , N

Spacebar

Caps Lock

Shift Shift Enter

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