Http:// Project Design and Planning Sequence of Systematic Project Design.
Microsoft Project 2010 http:
description
Transcript of Microsoft Project 2010 http:
![Page 1: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/1.jpg)
Microsoft Project 2010http://www.tomspictures.net/tomandkelly250413 - Mastering Microsoft Project 2010Instructor: Tom Vorves
Dial In: 1 (800) 747-5150International: 1 (303) 248-1290Access Code: 6601011
![Page 2: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/2.jpg)
The Group
ToniSuha
Philphil.morris@us
.mcd.com
Pattypmooney@lyn
den.com
Stephenstmb@capgrou
p.com
Pamelapmclaren@lyn
den.com
om
TomHere
[email protected]@[email protected]@[email protected]@[email protected]
![Page 3: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/3.jpg)
Introduction: Mastering Microsoft Project Describe how Project relates to the discipline of Project management.
PMBOK Know the significant new features of Project 2010. Navigate to the primary views available using the Ribbon Choose Views that display task, resource, or assignment information. Select table within views to change the information that is available to
see and edit. Relate the features of Project to the 5 steps for building a plan in Project.
![Page 4: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/4.jpg)
A Quick and Easy Overview of Managing with Project Create a new project and prepare it for data entry. Enter project tasks. Sequence the tasks. Define resources. Estimate Task duration and assign resources. Baseline the project. Track project progress.
![Page 5: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/5.jpg)
Setting Up a Project
Use multiple methods to create a new project, including opening an Excel file and a SharePoint Tasks list.
Establish one or more calendars to constrain resource availability. Configure Project to calculate the schedule from the Start Date forward,
or from the Finish Date backward.
![Page 6: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/6.jpg)
Lab: Setting Up a Project
Adding Holidays to the company calendar. Making a custom calendar. Setting the Project Start date. Setting of the constraints.
![Page 7: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/7.jpg)
Schedule: Manual vs. Auto
Describe which project functions are turned off for tasks using Manually Schedule mode.
Change the task mode from Manually Schedule to Auto Schedule and back.
Identify tasks that are in Manually Schedule mode by the task mode column and shape on the Gantt chart.
Describe situations that are particularly appropriate for using Manually Schedule.
Describe the limitations that a user must be aware of when using Manually Schedule mode.
![Page 8: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/8.jpg)
Lab: Exploring Manual Schedule
Students practice switching tasks between Manual Schedule and Auto Schedule modes and identify the impact that makes on the project schedule and the individual tasks.
![Page 9: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/9.jpg)
Creating a Work Breakdown Structure Build and use summary and subordinate tasks. Understand and use milestones. Develop WBS Outlines. Assign completion criteria. Evaluate the WBS. Understand and use WBS templates.
![Page 10: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/10.jpg)
Lab: Manipulate a WBS
Creating notes within tasks. Utilize Outline. WBS Templates. Using a Template. Editing a Template. Creating a Template.
![Page 11: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/11.jpg)
Identifying Task Relationships
Understand and use the types of task relationships. Understand and use various methods to create relationships. Determine and display task sequence. Understand and use lag, lead, and delay.
![Page 12: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/12.jpg)
Lab: Display the sequence
Formatting Network diagram. Modifying dependency lines. Modifying items to be shown on the critical path.
![Page 13: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/13.jpg)
Defining resources within Project
Define individual resources that will be used on the project. Record the cost(s) of using each type of resource. Record the limit of availability for each type of resource by establishing
a resource calendar and defining the maximum units of that resource.
![Page 14: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/14.jpg)
Lab: Resource Calendar and Availability Add holidays to a standard calendar. Applying calendars and analyze the impact to the project schedule. Apply vacation schedules to a calendar. Replacing resources based upon the resource’s calendar.
![Page 15: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/15.jpg)
Making Work Package Estimates
Enter estimates for duration and costs for each task. Distinguish between task types and describe when each is appropriate. Describe the relationship between work, units, and duration. Describe the way Effort Driven scheduling is affected by work, units, and
duration. Assign tasks to resources using the Team Planner view.
![Page 16: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/16.jpg)
Lab: Work, Duration and Labor
Analyze the impact of duration, work, and labor. Create material resources and assign cost to the resource. Apply material resource to project and examine the impact to project
costs.
![Page 17: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/17.jpg)
Creating an Initial Schedule
Calculate the Schedule: The Theory Behind the Software. Critical Path. Schedule Float. Constraints. Deadlines. Task Relationships and Crashing a Schedule. Milestones. Task Inspector.
![Page 18: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/18.jpg)
Lab: Calculating an Initial schedule Display float for all non-critical tasks. Reviewing the impact to the Project plan. Reviewing changes that can have a positive impact on the project plan.
![Page 19: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/19.jpg)
Create a Resource Leveled Schedule Project Statistics. Resource Graph and
Resource Sheet. Resource Usage View. Resource Allocation. Task Usage View. Realistic Resource
Planning. Resource Leveling.
Leveling Settings. Leveling Settings Defined -
Leveling Calculations. Leveling Settings Defined -
Resolving Over-allocations. The Leveling Gantt
Demonstrates Results of Leveling.
Manual Leveling.
![Page 20: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/20.jpg)
Lab: Resource Leveling
Evaluate the project’s resource plan using the resource views. Adjusting the schedule manually. Adjust the schedule using the leveling feature.
![Page 21: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/21.jpg)
Managing the Project
Tracking Field Definitions.
Creating the Project Baseline.
Displaying the Baseline on a Gantt Chart.
The Tracking Gantt. Recording Progress Using
% Complete. Updating Task and
Resource Status.
Recording Progress Using Actual Work.
Variance. Percent Complete. Cost. Evaluating and Displaying
Variance. Scheduling interruptions. Splitting tasks. Rescheduling Work.
![Page 22: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/22.jpg)
Lab: The Baseline
Using Project Statics to see the changes in your project plan. Using the variance tables to understand the changes in your project
plan.
![Page 23: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/23.jpg)
Lab: Baselining and Tracking Performance Baseline the project. Entering Actuals.
![Page 24: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/24.jpg)
Lab: Variance
Interpreting a variety of variance reports.
![Page 25: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/25.jpg)
Formatting Output and Printing Reports Formatting the Timeline Using the Gantt Wizard Visual Reports Standard Reports Custom Reports Editing a Custom Report Reports
Grouping, sorting, and filtering
Copy Picture to Office Wizard
More Formatting for the Gantt Chart
Reporting Against Budget Creating a Budget
![Page 26: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/26.jpg)
Lab: Reporting: Grouping
Create new fields Create new groups Create new views
![Page 27: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/27.jpg)
Lab: Reporting: Using Standard and Custom reports Using standard reports Create a custom report
![Page 28: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/28.jpg)
Managing Multiple Projects
Integrating Multiple Projects Consolidating Project Files Resource Pools Summary
![Page 29: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/29.jpg)
Lab: Consolidation of Shared Resources Leveraging shared resources across multiple projects
![Page 30: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/30.jpg)
Advanced Topics
Customizing WBS Prefix Applying Grouping and Grouping customized Fields Applying Filtering functions Leveraging Global Templates Identify resource delay within a Task Applying Deadlines to a project
![Page 31: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/31.jpg)
Lab: Grouping
Grouping
![Page 32: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/32.jpg)
To-Do: Create a New Project File
Launch Project All New Tasks are Auto-Scheduled Set Project Start Date
![Page 33: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/33.jpg)
To Do: Modify the Project Calendar Project Tab Change Working Time Enter the “Exceptions”
![Page 34: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/34.jpg)
To Do: Enter Tasks and Relationships Enter a few tasks and Durations (keep durations under 5 days) Insert a Task or Two Link tasks
Chain button Pred Column
![Page 35: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/35.jpg)
To Do: Add and Apply Resources
Add a resource at the Resource Sheet View (Left Side of Screen) Go back to Gantt Chart Use the Task Sheet, Last Column called Resource Names to Assign a
resource
![Page 36: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/36.jpg)
To Do: Set a Baseline
Prepare: Sequence Tasks Assign Resources
Switch to the Tracking Gantt View Switch to the Variance Table Save the Baseline
Project Tab/Menu Set Baseline Observe the results
Change Tables: Entry Variance Tracking
![Page 37: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/37.jpg)
To Do: Explore MS Project Templates File Tab New Create from an Online Template (Download)
![Page 38: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/38.jpg)
To Do: Sync with SharePoint
File Save and Send Sync L! URL http://spclass/jpmc3 Outside: http://shareit.learnit.com/jpmc3
ID: classroom\11-05 Zaq123
Tasks, Hey Excel Need an Excel File using the TOP row as Column Headers
Well Named Headers Data in the Excel File File Open File Type = All Files Select File Open Import Wizard
![Page 39: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/39.jpg)
To Do: Create a Calendar and then Apply it to the Project To Create a Calendar or Modify a Calendar
Project Tab Change Working Time
To Apply the Calendar to the Project Project Tab Project Information Calendar Drop Down
![Page 40: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/40.jpg)
To Do: Modify Resource Calendar
Resource Sheet Double Click on a Resource Name Change Working Time Button Enter Exceptions
Time Off Time On – Type the Exception name Details Working Time
See the Results Make sure a task duration extends a task through the said time off Then Assign the Resource to the Task Observe the Change in Schedule
![Page 41: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/41.jpg)
To Do: Create and Apply a Calendar for Tasks Create a Calendar
Project Tab Change Working Time Create new calendar Enter Exceptions and/or Modify Work Weeks
Apply to tasks(s) Double the Task Advanced Tab Calendar Select the New Calendar (Default = None)
![Page 42: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/42.jpg)
To Do: Display/Edit the Document Properties (Meta Data) File Tab Info Project Information (on right side of screen) Advanced Properties
![Page 43: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/43.jpg)
To Do: Create 4 Different Task Bars Auto Scheduled Manually Scheduled with Dates Manually Scheduled without dates (ghosted) Inactivate Task (Project Professional Only)
![Page 44: Microsoft Project 2010 http:](https://reader034.fdocuments.net/reader034/viewer/2022051402/56816600550346895dd93041/html5/thumbnails/44.jpg)
Phil: Tom, I have a specific request for something I'd like to understand during this class, if possible:
Phil: Master project with sub-projects managed by different PM's
Phil: ...ability to show cross-project dependencies
Phil: ...ability to display different views, specifically related to individual sub-projects while still displaying cross-project dependencies
Phil: Also, how can we best represent such work (timelines and tasks) in SharePoint 2010 without Project Server?