Microsoft PowerPoint “The Power of PowerPoint” "The Power of PowerPoint"2 The Power YourMake To...

Microsoft PowerPoint

“The Power of PowerPoint”

"The Power of PowerPoint"2

The

Power

YourMake

To

Point


Power

Point


Agenda

I. Ways to Use PowerPoint

II. PowerPoint Features - What Can It Do?

III. How to Make a PowerPoint Presentation

IV. Keys to Designing a Presentation

1. Content

2. Design

3. Delivery

V. Designing a Quality Presentation



PowerPoint presentations can be used in the following ways:

1. Lectures

2. Formal Presentations

3. Kiosks

4. Monitors


1. Lectures • Professors and teachers may use PowerPoint for

this type of “presentation”

• Slides are detailed, including ALL the information to be covered, the audience takes notes or copies the information

• Speaker reads or covers the information on the slides, no new detail is added

• Speaker is there to clarify and answer questions

• All necessary material can be found on the slides


2. Formal Presentations

• PowerPoint presentations can be used to make business proposals, sales pitches, share information from reports, studies or findings, etc.

• Slides contain a summary or outline of material

• Speaker tries to persuade, convince, inform or enlighten the audience

• Slides serve as a guide or aid to the speaker

• Speaker elaborates and expands on the material on the slides, NOT just reading them


3. Kiosks• Definition: A PowerPoint presentation where a

self-running slide show restarts after 5 minutes of inactivity. The audience can advance the slides or click on hyperlinks and action buttons. (Element K, 2000)

• Kiosks might be used in shopping malls, information centers, at trade fairs, as part of displays or exhibits, etc.

• Interactive & may contain extensive information

• Presenter is not required, it “presents” itself


4. Monitors

• This type of PowerPoint presentation runs repetitively on a computer monitor like in an airport, the mall, in a school hallway, etc.

• The slide show loops continuously

• Amount of information and length of the presentation varies depending on the audience

• Usually eye catching, visually appealing, with small amounts of text, needs to attract attention

• Not interactive

4. Monitors

4. Monitors

4. srotinoM


II. PowerPoint Features

• Display Text

• Design/Use Templates

• Drawing Tools

• Change Background

• Edit Font: Colors, Style, Size,

• Insert Clip Art

• Insert Tables, Charts, Spreadsheets, Graphs, . . .

• !

• Run a Slide Show

• Transition Effects• Animation cont’d

What can PowerPoint Do?

ShadowShadow


• Print Slides, Notes Pages, Handouts, . . .

• Save as a Web Page

• Hyperlinks

• Insert Sound

• Insert Images from a Digital Camera

• Insert Scanned Images

• Insert Movies

• Action Buttons

• Web Collaborations

continued . . .

(digital photo)


continued . . .

A word of CAUTION, when adding pictures from a digital camera OR images/pictures from the web, be careful as these files are often

HUGE.

Be sure to “compress” your photographs to help reduce their size. Compressed images will still be much larger than Clip Art images so try to limit the number you use and choose them carefully.


III. How to Make a PowerPoint Presentation?

• The following websites have PowerPoint Tutorials to assist you.

- www.internet4classrooms.com?

- www.electricteacher.com/

- www.actden.com/pp/

OR

Search Google for PowerPoint Tutorials



• It is often assumed that using PowerPoint will automatically lead to a quality presentation - False.

• Avoid “PowerPointlessness” - using PowerPoint features or special effects for no reason or purpose which may distract the audience and interfere with communicating your message.



• While designing your PowerPoint presentation, consider the following:

1. Content

2. Design

3. Delivery


1. Content

• Emphasis of a presentation should be on “Content” rather than the “Packaging”or “Special Effects”

• You may need to provide evidence, facts, examples, or address alternative theories and counter arguments

• If you are researching a topic for a class presentation, use your time appropriately, spend approximately 80% on Research and 20% on Presenting


How To Use Your Time

Research80%

Presentation20%

(made in Excel)


continued . . .

• There should be 3 goals for a class presentation:

a. A thoughtful, insightful, carefully argued position paper or essay.

b. A PowerPoint presentation with slides summarizing key points, ideas or arguments.

c. A persuasive oral presentation elaborating upon (not just reading) points listed on the slides.

(McKenzie,

2000)


2. Design

• Consider the Audience

→ Who are they? Preferences? Background knowledge? Vocabulary? Distance? Pace? What do you need to do to effectively communicate your thoughts and ideas?

• Eliminate Distractions

→ Special effects should not draw audience attention away from the message

→ Avoid giving the audience too much to look at

What?


continued . . .

• Imagery

→ Images are powerful and expressive, choose carefully.

→ Consider copyright laws on scanned images, digital photographs and internet images. Remember, what may be acceptable in the classroom may not be permitted in the adult workplace for copyright reasons.


continued . . .

• Organization

→ Slides should have a logical order and flow

→ Elements of slides should “fit” together in terms of color, size, proportion, placement . . .

→ Slides should be visually pleasing

→ Clear, easy to read message

→ Appropriate balance between amount of text, graphics and special effects


3. Delivery

• This topic is specific to using PowerPoint for a Formal Presentation after your presentation is created and you are ready to present. When presenting:

→ use eye contact with the audience

→ do not read your slides

→ speak with enthusiasm and vary your voice

→ use body language and movement

→ be sincere, read your audience & be flexible


IV. Designing a Quality Presentation

The following are design Recommendations. They may vary depending on the presentation type and/or your audience.

• Contrast - light/dark or dark/light for font and background colours.

• Text - typically use a maximum of six lines of text with six words per line.

• Font Size - nothing smaller than 32 points, not more than three font sizes in a presentation.



• Action Buttons - are optional, if you use them, keep them discrete and always in the same place on the screen.

• Text Slides - avoid using too many consecutive text slides in order to keep your audience interested and attentive.

• Templates - use simple templates with simple effects, you do not want to distract the audience from the message.



• Font Type - Times New Roman, Verdana, Arial or Tahoma are the easiest to read. Don’t use more than two styles in a presentation.

* Remember: Always make your presentation as user and audience friendly as possible. It is a good idea to have other people view your presentation and provide constructive feedback before you decide it is finished.


Summary


II. PowerPoint Features - What Can It Do?

III. How to Make a PowerPoint Presentation


1. Content

2. Design

3. Delivery

V. Designing a Quality Presentation


ReferencesMcKenzie, Jamie. "Scoring Power Points." From Now On The

Educational Technology Journal Sept. 2000. 20 Aug. 2004 <http://optin.iserver.net/fromnow/sept00/powerpoints.html>.

PowerPoint 2000 Introduction Windows. N.p.: Element K , 2000.

PowerPoint 2000 Advanced. N.p.: Element K , 2000.


Were You Paying Attention???

• What type of PowerPoint presentation was this?

• What are some problems with the design of this presentation?

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Microsoft PowerPoint “The Power of PowerPoint” "The Power of PowerPoint"2 The Power YourMake To...

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