Microsoft PowerPoint 2010 Chapter 6 Navigating Presentations Using Hyperlinks and Action Buttons.

MicrosoftPowerPoint 2010

Chapter 6

Navigating Presentations Using Hyperlinks and

Action Buttons

Navigating Presentations Using Hyperlinks and Action Buttons 2

• Create a presentation from a Microsoft Word outline

• Add hyperlinks to slides and objects• Hyperlink to other Microsoft Office documents• Add action buttons and action settings• Display guides to position slide elements

Objectives


• Set placeholder margins• Create columns in a placeholder• Change paragraph line spacing• Format bullet size and color• Change bullet characters to pictures and numbers• Hide slides

Objectives


Project – Presentation with Action Buttons, Hyperlinks, and Formatted Bullet Characters


• Think threes• Choose outstanding hyperlink images or text• Customize action buttons for a unique look• Be mindful of prepositional phrases• Consider the audience’s interest

General Project Guidelines


• Open the Backstage view and then click the Open command in the Backstage view to display the Open dialog box

• Navigate to the location containing the outline• Click the File Type arrow to display the File Type list• Click All Outlines to select this file type• Click the name of the file to open• Click the Open button to open the Outline as a

presentation• Click the Outline tab in the Tabs pane to view the outline

Opening a Microsoft Word Outline as a Presentation


Opening a Microsoft Word Outline as a Presentation


• Select the picture, and then click the Insert Hyperlink button (Insert tab | Links group) to display the Insert Hyperlink dialog box

• If necessary, click the Place in This Document button in the Link to area

• Click the desired link destination in the ‘Select a place in this document’ area

• Click the OK button to insert the hyperlink

Adding a Hyperlink to a Picture


Adding a Hyperlink to a Picture


• Select the paragraph, and then display the Insert Hyperlink dialog box and then click the Existing File or Web Page button in the Link to area

• Type the Web address in the Address text box• Click the OK button to insert the hyperlink

Adding a Hyperlink to a Paragraph


Adding a Hyperlink to a Paragraph


• Click the Shapes button (Insert tab | Illustrations group) to display the Shapes gallery

• Point to the desired action button in the Action Buttons area

• Click the desired location on the slide to insert the action button and to display the Action Settings dialog box

• Set the desired options in the Action Settings dialog box

• Click the OK button

Inserting an Action Button


Inserting an Action Button


• With the action button selected, click the Shape Fill button arrow (Drawing Tools Format tab | Shape Styles gallery) to display the Shape Fill gallery

• Click the desired fill color to apply the color to the action button

Changing an Action Button Fill Color


Changing an Action Button Fill Color


• Right-click the action button to copy• Click Copy on the shortcut menu to copy the

action button to the Clipboard• Display the slide to contain the action button, and

then click the Paste button (Home tab | Clipboard group) to paste the action button

Copying an Action Button


Copying an Action Button


• With the action button selected, click the Action button (Insert tab | Links group) to display the Action Settings dialog box

• Make the desired changes in the Action Settings dialog box, and then click the OK button

Editing an Action Button Action Setting


Editing an Action Button Action Setting


• Select the picture to turn into a hyperlink• Click the Action button (Insert tab | Links group) to

display the Action Settings dialog box• Click Hyperlink to in the ‘Action on click’ area and then

click the Hyperlink to arrow to display the Hyperlink to menu

• Scroll down and then click Other PowerPoint Presentation to display the Hyperlink to Other PowerPoint Presentation dialog box

• Navigate to and then click the hyperlinked presentation

Hyperlinking to Another PowerPoint File


• Click the OK button to display the Hyperlink to Slide dialog box

• Click the OK button to hyperlink the image to the other presentation

• Click the OK button to apply the new action setting



• Select the picture to turn into a hyperlink• Click the Action button (Insert tab | Links group)

to display the Action Settings dialog box• Click Hyperlink to, click the Hyperlink to arrow to

display the Hyperlink to menu, and then scroll down to the end of the Hyperlink to list

• Click Other File to display the Hyperlink to Other File dialog box, navigate to, and then click the desired Word document

Hyperlinking to a Microsoft Word File


• Click the OK button to hyperlink this file to the Word document

• Click the OK button to apply the new action setting

Hyperlinking to a Microsoft Word File


• Click the View tab, and then click the Guides check box (View tab | Show group) to display the horizontal and vertical guides

Displaying the Drawing Guides


• Drag the horizontal and vertical guides to the desired locations on the slide

• Drag the picture to the desired location, using the guides as a reference

Positioning a Picture Using Guides


• Click the Ruler check box (View tab | Show group) to display the vertical and horizontal rulers

Displaying the Rulers


• Drag the first picture to the desired location• Drag the second picture near the first, using the

Smart Guide as a reference indicating when the pictures are aligned

Aligning Pictures


• Select the pictures to distribute, and then click the Align button (Picture Tools Format tab | Arrange group) to display the Align menu

• If necessary, click Align to Slide so that PowerPoint will adjust the spacing of the pictures evenly between the slide edges and then click the Align button to display the Align menu again

• Click Distribute Horizontally to adjust the spacing

Distributing Pictures


Distributing Pictures


• Click the Slide Sorter view button to display the slide thumbnails

• Click Slide Show on the Ribbon to display the Slide Show tab and then click the thumbnail of the slide to hide

• Click the Hide Slide button (Slide Show tab | Set Up group) to hide the selected slide

Hiding a Slide


Hiding a Slide


• Select the text to center• Click the Center button on the Mini toolbar

Centering Placeholder Text


• With the text selected, click the Align Text button (Home tab | Paragraph group) to display the Align Text gallery

• Click the desired alignment option in the Align Text gallery

Aligning Placeholder Text


Aligning Placeholder Text


• Select the paragraphs for which you want to align the spacing

• Click the Line Spacing button (Home tab | Paragraph group) to display the Line Spacing gallery

• Click the desired line spacing option in the Line Spacing gallery

Changing Paragraph Line Spacing


Changing Paragraph Line Spacing


• Click the content placeholder to select it• Click the Columns button (Home tab | Paragraph

group) to display the Columns gallery• Click the desired number of columns in the

Columns gallery

Creating Columns in a Placeholder


• With the placeholder selected, click the Columns button and then click More Columns

• Click the Spacing box up or down arrow to adjust the spacing


Adjusting Column Spacing


• Press SHIFT+ENTER to insert a line break character and move to the next line

Entering a Line Break


• Select the bulleted list in the content placeholder• Click the Bullets arrow (Home tab | Paragraph

group) to display the Bullets gallery• Click Bullets and Numbering to display the Bullets

and Numbering dialog box• Click the Picture button to display the Picture

Bullet dialog box• Click the Import button to display the Add Clips to

Organizer dialog box

Changing a Bullet Character to a Picture


• Navigate to the location of the picture to add• Click the desired picture to select the file• Click the Add button to import the clip to the

Microsoft Clip Organizer• Click the OK button to insert the picture as the

paragraph bullet character



• Select the bulleted list in the content placeholder• Click the Bullets arrow, and then click Bullets and

Numbering to display the Bullets and Numbering dialog box

• Click the Customize button to display the Symbol dialog box• Scroll to display the desired symbol• Click the desired symbol to select it• Click the OK button to display the symbol in the Bullets and

Numbering dialog box• Click the OK button to insert the symbol as the paragraph

bullet

Changing a Bullet Character to a Symbol


Changing a Bullet Character to a Symbol


• Select the bulleted list in the content placeholder• Click the Bullets arrow, and then click Bullets and

Numbering to display the Bullets and Numbering dialog box

• Click and hold the Size box up or down arrow until reaching the desired size


Formatting a Bullet Size


Formatting a Bullet Size


• Select the paragraphs with the bullets to format• Display the Bullets and Numbering dialog box, and

then click the Color button to display the Color gallery

• Click the desired color to change the bullet color• Click the OK button to apply the color to the

bullets

Formatting a Bullet Color


Formatting a Bullet Color


• Select the content paragraphs• Click the Numbering button arrow (Home tab |

Paragraph group) to display the Numbering gallery• Click the desired numbering option in the

Numbering gallery

Changing a Bullet Character to a Number


Changing a Bullet Character to a Number


• Select the bulleted list text, and then click the Bullets button arrow

• Click the None option to remove the bullet characters

Removing Bullet Characters


• Create a presentation from a Microsoft Word outline

• Add hyperlinks to slides and objects• Hyperlink to other Microsoft Office documents• Add action buttons and action settings• Display guides to position slide elements

Chapter Summary


• Set placeholder margins• Create columns in a placeholder• Change paragraph line spacing• Format bullet size and color• Change bullet characters to pictures and numbers• Hide slides

Chapter Summary

Chapter 6 Complete

MicrosoftPowerPoint 2010

Microsoft PowerPoint 2010 Chapter 6 Navigating Presentations Using Hyperlinks and Action Buttons.

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