Microsoft Office Microsoft Office Word 2007Word 2007

Part 3Part 3

FormattingFormatting

Why Format?Why Format?

More attractive to readerMore attractive to reader

Easier to readEasier to read

Easier to find important infoEasier to find important info

Aesthetically pleasingAesthetically pleasing

You Can Format ...You Can Format ...

• CharactersCharacters• ParagraphsParagraphs• DocumentsDocuments

ThemesThemes

Combinations of different:Combinations of different:– Style setsStyle sets– Color palettesColor palettes– Font combinationsFont combinations

Many themes to choose fromMany themes to choose from

Document FormatsDocument Formats

Margins: Margins:

Left, Right, Top and BottomLeft, Right, Top and Bottom

Orientation:Orientation:

Portrait vs. LandscapePortrait vs. Landscape

Paragraph PropertiesParagraph Properties

Line spacing (Line spacing (single, doublesingle, double)) Alignment:Alignment:

LeftLeft CenteredCentered RightRight IndentingIndenting

No indentNo indent

Big indentBig indent BulletsBullets

What’s a Paragraph?What’s a Paragraph?

Any text that ends in Any text that ends in ¶¶

A blank line can be a paragraphA blank line can be a paragraph

Selecting paragraphsSelecting paragraphs– No need to select whole paragraphNo need to select whole paragraph– Simply put insertion point insideSimply put insertion point inside

How Many How Many Paragraphs?Paragraphs?

The BeginningThe Beginning¶¶¶¶Here is the first line of text.Here is the first line of text.¶¶¶¶Here is a much longer line of Here is a much longer line of text that takes up two lines.text that takes up two lines.¶¶

Special IndentingSpecial Indenting

First Line:First Line:

this is the second line of text.this is the second line of text.

Hanging Indent:Hanging Indent:

this is the second line of text.this is the second line of text.

This is the first line of text andThis is the first line of text and

This is the first line of text andThis is the first line of text and

Indenting Vs. MarginsIndenting Vs. Margins

IndentingIndenting Affects certain Affects certain

paragraphsparagraphs

First line may be First line may be differentdifferent

Click Click Home | Home | ParagraphParagraph

MarginsMargins Usually affects Usually affects

whole pageswhole pages

Left, right, top & Left, right, top & bottombottom

Click Click Page Page LayoutLayout

Format PainterFormat Painter

Great tool for copying formatsGreat tool for copying formats

Use buttonUse button

Home | ClipboardHome | Clipboard

Not in menusNot in menus

Bullets & NumberingBullets & Numbering

• To make lists clearerTo make lists clearer

Can use “bullets”Can use “bullets”

I.I. Or numbersOr numbersA.A. Can have different levelsCan have different levels

1.1. And sublevelsAnd sublevels

Character FormattingCharacter Formatting

Font size (Font size (SmallSmall, Medium, , Medium, LargeLarge))

Font (Font (Times New RomanTimes New Roman, , ArialArial))

Style (Style (BoldBold, , ItalicItalic, , UnderlinedUnderlined, , Etc.)Etc.)

CCoolloorr

There are many character There are many character properties such as properties such as colorcolor that can that can help to make certain text stand help to make certain text stand out from the rest. But although out from the rest. But although this this isis quite important, it also quite important, it also runs the risk of being overused. runs the risk of being overused. When too many things are given When too many things are given special emphasis, the really special emphasis, the really importantimportant items will no longer items will no longer seem so. seem so.

Special PropertiesSpecial Properties

Spacing: W I D E or NARROWSpacing: W I D E or NARROW

Unusual formatting:Unusual formatting:

Review:Review:3 Types of Formatting3 Types of Formatting

DocumentDocument

ParagraphParagraph

CharacterCharacter

Document FormatsDocument Formats

Margins (Margins (Left, Right, Top & BottomLeft, Right, Top & Bottom))

Orientation (Orientation (Portrait vs. Landscape)Portrait vs. Landscape)

Headers & FootersHeaders & Footers

Page BordersPage Borders

Click Click Page LayoutPage Layout

Paragraph FormattingParagraph Formatting

Line spacing (Line spacing (single, doublesingle, double)) Alignment (Alignment (Left, Center, RightLeft, Center, Right)) Indenting (Indenting (Left, Right, 1Left, Right, 1stst Line Line)) Bullets (Bullets (or Numbersor Numbers)) Borders Borders andand Shading Shading Click Click Home | ParagraphHome | Paragraph

Character FormattingCharacter Formatting

Font size (Font size (SmallSmall, Medium, , Medium, LargeLarge))

Font (Font (Times New RomanTimes New Roman, , ArialArial)) Style (Style (BoldBold, , ItalicItalic, , UnderlinedUnderlined, Etc.), Etc.) CCoolloorr HiddenHidden Click Click Home | FontHome | Font