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Microsoft Office Opt-Out

Microsoft Word- More than word processing

1. Shortcutsa. Cut – control key + Xb. Copy – control key + Cc. Paste – control key + Pd. Save – blue disk in the menu bare. Print – Printer in the menu barf. Spell check – abc in the menu bar

2. Draw Tools – If your draw tool menu is not at the bottom of your page go to:a. View – toolbars – click on drawing – below is what you should see on

your screenb.

c. Text boxi. When you first create a text box, you might get a large box that

appears that says it is a drawing canvas. To get rid of this option you need to go to: Tools – Options – Click on the “General Tab” – uncheck the option that says automatically create a drawing canvas. This will get rid of that box!

ii. This allows students to only type in a specific area on a template. Notice the box around the text – this signifies a text box.

1. Example

d. Word Art i. This lets you make fancy words in your document – like a title

e. Diagram or Chart f. Lets you insert different kinds of organizational charts like the one

below…you can then add your text into the diagram.

Microsoft Office Opt-Out Amanda Terchick, ITRT [email protected]

Only type here

mailto:[email protected]

3. Tables – Inserting tables into your documents. This can help you stay organized or make an activity for a station on a computer for the students to use individually or with the SMARTBoard.

a. Go to - Tables – in the menu bar – Insert tableb. Indicate how many rows and columns you will want in your table. Now

you can click in each box and type information or add hyperlinks to activities.

game

c. You can add words or graphics to make your hyperlinks for your activities.

4. Graphics – Adding pictures to your word document. Using either clip art or pictures from a file.

a. Clip art – go to - Insert – Picture – Clip artb. A box will pop up to the right of your screen. Search for a picture. When

you find the picture you are looking for: Select the picture by clicking on it. Either double click the picture to insert it to your document or click on the arrow next to the picture and click insert. Either option will work. To resize your picture click on the image. When you see the small boxes around the image, click on the corner image and resize!

c. Picture from a file – go to – Insert – Picture – from file – search for where your picture is located; possibly my documents or my pictures. Click on the photo and hit insert…and then you have your own photo!

5. Hyperlinking – Hyperlink in your document to websites.

a. Use this tool to hyperlink words or pictures to websites. i. Find a website that you would like your students to use. In the

address bar of the site, copy and paste the site. Open up Microsoft word and find the picture or word that you would like to hyperlink

to.



http://www.maps.com/FunFacts.aspx?nav=MS

http://funschool.kaboose.com/fun-blaster/halloween/games/game_spooky_differences.html

6. Labels – You can create your own labels to make organization easier for folders and files in your classroom!

a. Go to - Tools – Letters and Mailing – Envelopes and Labels – b. A box will appear that looks like this:

Click on the labels tabClick on the label information and select the type of labels that you would like to create.Click on the “New Document” tab. This will open up a whole page of labels for you to create information!

7. Option Choices:a. Go to - Tools – Options –

i. There are many different options here for you to choose from. However, if you go to the Spelling and Grammar tab, you can make many choices for the way Word checks through your document. In the Grammar section, you can choose readability statistics…this will show what grade level your students are writing on when they are finished spell checking their document!

8. Lettersa. You can create custom letters to send to fellow co-workers or parents.b. Go to – Tools – Letters and Mailing – and click on Letter Wizard.c. This will take you through a letter making wizard

9. Mail Mergea. Go to Tools – Letters and Mailing – Mail Mergeb. This will take you through a step by step process of sending letters to a

group of people. For example a group of parents or teachers you would all like to have the same document.



10. Brochuresa. You can create a template for brochures to use with your student for class

projects. Or information to send home to parents!b. In the search box at the top of the page, type in the word brochure. This

will open up search results for already made templates for you to start working.

11. Auto Correct – Eliminating Microsoft Word’s automatic corrections (i.e. capitalizing the first word, bullets…)

a. Click on - Tools – Auto Correct – uncheck boxes.b.

12. Editing papers Papers can be edited but not changed – changes will be shown in color.

Click on View Toolbars

Click the “Reviewing” label The toolbar will include “post-it note”, track changes, highlight, save

version, and mail icons Or go to “Tools”

“Track Changes” “Track Changes”

Show them an edited paper. (Use student paper with track changes) Show them how to create the paper so that it can be edited. To include comments when printing – chose the options button on the bottom left side

of the “print screen” – click the comments button. To accept changes to document

Put the cursor or highlight the word(s) changed – click the accept changes icon or the reject changes icon.

Or go to “Tools” Track Changes Accept or Reject Changes

Save versions (3 different ways) Click on “File”

Save As On the right side of “Save” screen click “Version” Type in comment Click OK

Or Click on “File” Versions

Save Now – type in comment Or Click the save version icon (only with the ‘reviewing’ toolbar) – it looks

like a disk with 4 pages (2nd to last icon on bar)



Microsoft PowerPoint – Presentations in the Classroom!

1. Open up Microsoft PowerPointa. You will see a basic template for you to begin your presentationb. Each new slide that you insert…is a basic template for you to follow.

2. Click the “insert new slide” button to make a new slide for your presentation

a. You will have several choices for the layout of your slides.b. Continue choosing the type of slides that you want for your presentation.c. You want to have all of your information on your slides before continuing with the design of your presentation.

3. Changing the design of your presentation a. On the right hand side you can select the background for your presentation.b. When choosing a design, it will create and choose the appropriate text and size for your slides as well.

4. Animation Schemes – (under slideshow in the menu bar)a. This is how your words show up on each slide. When inserting animation

you want all of your words to enter the slide with the same animation. Remember you don’t want your audience to be wondering what the next “trick” on the slide will be doing, rather than the information on the page!

b. At the bottom of the choices on the right, you will see the option to “apply to all slides.”



5. Slide Transitions (under slideshow on the menu bar)a. This is how each slide will appear in the presentation.b. Remember you want each slide to appear the same way. Consistency is

key in a presentation. c. Chose the way you want the slide to

appear.d. Chose the speed in which you want the

slide to enter the show.e. Chose whether you want your slide to

appear by a mouse click on automatically. f. Make sure you apply to all slides.

6. Graphics: from clipart a. Double click on the clipart imageb. Search the clip art folders

7. Graphics: from Internet a. RIGHT click on a picture from the internet and copy then paste it into

your presentation (make sure you copy and paste the URL too for copyright purposes)

8. Graphics: Created by youa. Insert, picture, from file to add a picture you have created yourself in Paint

or KidPix.



9. Sound:a. Find the slide in which you would like to insert a sound object

i. Insert, movies and soundii. Sound from clip organizer

iii. Select the sound that you would like on that slide, double clickiv. A question will appear asking if you would like to start the sound

automatically or when clicked; choose which ever one you prefer. v. Move the speaker icon to the corner of your slide so it is not in

view of your information.10. Inserting your Music, Movie or Voice into PowerPoint

a. In powerpoint go to:i. Insert

ii. Movies and Soundsiii. Movie from file or sound from file

iv.

Browse to you’re folder that you have saved your movie or music in Click on what you want to insertInsertOkay



11. Hyperlinking to websites, other documents, and slides within the same presentation.

a. To hyperlink a slide to a websitea. On your PowerPoint slide, highlight what you want to hyperlink to a website, and then chose the hyperlinking symbol.

b. A window will appear, and you need to copy and past the

address in which you want the hyperlink to take you to.

c. Click okd. Whatever you chose to be a hyperlink will then highlight to be

recognized as a hyperlink.

b. To hyperlink to a word or other type of documenta. . On your PowerPoint slide, highlight what you want to hyperlink to another document, and then chose the hyperlinking symbol. b. This time when your window appears choose current folder. You can hit the down arrow beside “in look in:” and search for your file that you want to hyperlink.

c. To hyperlink to another slide within the same PowerPoint.i. In your PowerPoint chose what you want to hyperlink by

highlighting and chose the hyperlinking symbol.



http://www.fcps1.org/

http://www.fcps1.org/

ii. This time when your window appears choose “Place in This Document” and choose what slide you would like to hyperlink to.

12. Viewing your slideshowa. Slideshowb. View show – you have to be in this mode to be able to connect to

hyperlinks and watch movies.c. You can also view your slide show by clicking on the icon at the bottom

of your edit mode.

Microsoft Excel

Excel Tips and Tricks



Vocabulary cards (word card and definition card)

1. Open an Excel document (Start – Programs – Microsoft Office Excel)2. Margins –

a. From the Menu Bar, click File – Page Setup b. Click Page tab – click Landscapec. Click Margins tab – adjust margins (.25 for left and right margins), click

Horizontal &/or Vertical alignment. d. Click Sheet tab – select Gridlines – click OK

3. Sizing cells - Adjusting the whole document – Click the empty box above the row header and to the left of the column header – the complete document is highlighted.

a. From the Menu Bar, click:b. Format – Row – Height – enter 100 pixels – click OKc. Format – Column – Width – enter 49 pixels – click OKd. Click in any one of the cells to remove the highlight.e. Preview the page break – scroll the page to the right to look for the dotted

lines that indicate a page break.4. Alignment of text

a. Highlight all cells (click empty cell in upper left corner)b. From Menu Bar, click Format – Cells – Alignment tab

i. From the Text alignment Horizontal and Vertical drop down arrows, select Center.

ii. In the Text Control, place a check in front of Wrap Textiii. Click OK

5. Entering texta. In column A enter the words found in step 5b. In column B enter the

corresponding definitions for the words in step 5bb.

Services Physical and mental talents people bring to the production of goods and services.

Labor Work performed for someone else

Profit Type of income left over after purchasing necessities that can be used to satisfy wants.

c Highlight all cells (click empty cell in upper left corner)d From the Format Bar, select font size of 18.

6. Print Preview – File – Print Preview 7. Adding graphics

a. From the Menu Bar, click Insert – Picture – Clip Artb. A Clip Art window opensc. Click “Clip art on Office Online” (bottom of Clip Art window)d. In the search window enter a keyword (i.e. labor)



e. Identify the desired graphicf. Right click – Copy – Left clickg. Toggle back to the Excel documenth. Place cursor in a celli. Right click – Paste – Left clickj. Resize the graphic to fit in the cell.

8. File – Print Preview - 9. File – Save10. File – Print

Task Card for Microsoft ExcelMath Chart

SOL 4.20 and 5.181. Open up Microsoft Excel



2. In column “A1” type in the name of your survey question. (What is your favorite thing about Spring?)

3. In column “A2” type in the first option (warm weather, spring break…etc) then continue typing in your options under “A.”

4. Put your cursor in between column A and B at the top so you get a symbol that looks like this and double click, this will adjust your column so that all the words fit into one cell.

5. In column “B1” type in: Number of Students6. In column “B2”, type in the number of students who chose what was listed in cell

“A2.”7. Finish typing in all of your information for the number of people that selected

each item.8. Insert a formula to find the sum of the total group of children and their Spring

options. 9. In column B8, type the following information: =SUM(B2:B7) This will

automatically add up the information in the “B” column. 10. Highlight the information that needs to be included in the graph:

a. A2-B711. When you are finished highlighting the numerical information, click the chart

wizard at the top of the page. 12. Step One: Select the correct type of chart for your project. (Either the line, bar, or

chart graph will work)13. Step two: Choose columns for the display of your materials.14. Step three: Change the title of you graph (Use whatever you are collecting data

on) Ex. What is your favorite thing about Spring?a. Step three continued: X axis (horizontal)

i. what ever the topic is that you are surveying. Ex. Spring Optionsb. Step three continued: Y axis (vertical)

i. Number of studentsc. Step three continued: The Legend Tab

i. You can choose the legend tab and decide where you would like your legend to appear on your chart

ii. Click next15. Step Four: Place chart as a new sheet

16. Click on the text tool to add questions about your graph and your name. For example: How many more students prefer warm weather to Spring Break?

17. Once your chart is placed, you can then go back and change the color of the information.

a. Double click on the bars or the line and change the graph to whatever color you choose.

Microsoft Access – Using Databases in the Classroom!

What is a database?



Program that allows the management of pieces of information

Program that allows data to be manipulated easily. Data may be filtered and queried on multiple factors

Allows data to be grouped and regrouped under various parameters

Facilitates the reporting of data in a variety of ways.

Classroom Applications--Teacher Productivity

Organize data

Track information

Facilitate inventory of wide range of items in the instructional setting

Classroom Applications--Student Productivity

Organize data

Permit questions to be asked concerning data

Allows comparison, contrast

Facilitates drawing inferences, conclusions

Manipulates, filters, and questions data

Examples of Databases in the Classroom

Social Studies



Create a class database of exploration. Include the explorer, country of origin, number of ships, number of men, months at sea, destination and other facts. Each student will research one explorer. When finished query to discover the country that sent the most ships, men, spent the longest time at sea.

Science

Visit the web site listed and gather information about dinosaurs. Create a database of current dino digs and the data generated by current scientific discoveries.

www.onlineclass.com/Dinosaurs/DinosSub.html

Create a database to identify, describe, and classify sea life and underwater habitats.

Math

Collect data each day on the amount of time spent on various activities. Create a database of the activities, individuals involved, and amount of time spent in the activity. Query the database to determine the activity that consumed the most time daily. Calculate the percent of time spent of the total waking hours. Use the database to determine patterns of behavior. Do certain activities appeal to specific groups of people?

English

Have students decide what information they want to obtain from each other through an interview. Create a database of information and have students conduct interviews. Now query data such as mobility of the class members, age range, etc.

Create a database of web sites used for gathering research. Rate the sites, list the sponsors, authors of the sites, date of retrieval. Can inferences be made between sponsor reputation and reliability?

How will you use a database?

How to create a database

Creating an Access Database



Open Microsoft Access

Click on Create a New blank database

In the File name section type in: Holiday Purchases and then your full name –Example:

Click createChoose “create table in Design view

Under Field Name – type in the following fields, data type, & description – You will also make changes to the Field Properties

Itemo Text

Field size: 150 Quantity

o Number Cost

o Currency Category(1 to 5)

o Look Up Wizard Directions for Look Up Wizard

Click the drop down menu in “data type” and choose “Look Up Wizard

Click “I will type the values that I want”



Click Next Number of Cols 1

o Begin typing in your categories (electronics, toys…)

Click Next Leave the title “Categories” Click Finish

o Note when you go back to design view it will say “text”

Descriptiono Text

Field Size: 250o Change type to Memo

Gifto Yes/No

Needed by: o Date

Pictureo OLE Object

Click Save – type in Book Log “your name” and click OK

Click no to this question.



Close the table – not Access – just the table

Click on Forms Create forms by using wizard Click the “double

arrow” to add all the fieldso Data: Justifiedo Style – your choice

Begin entering your data To make changes to your form layout – click on “design view”

Periodically save your data

QUESTIONS??



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