Microsoft Office Excel 2010: Intermediate

Course 01 - Using Multiple Worksheets and Workbooks

Slide 1

Topic A

Using Multiple Workbooks

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Slide 2

Switch Between Workbooks

On the taskbar, click to display the

Excel jump list

Click the View tab, and click Switch

Windows in the Window group

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Slide 3

The Move or Copy Dialog Box

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Slide 4

Topic B

Linking Worksheets with 3-D Formulas

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Slide 5

Inserting a 3-D Reference

1. Enter the formula up to the point of

needing a reference

2. Activate the first worksheet

3. While holding Shift, activate the last

worksheet

4. Select the cell or range containing the

values the formula should refer to

5. Complete the formula and press Enter

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Slide 6

Adding a Watch Window

1. Select the cell

2. Click the Formulas tab

3. In the Formula Auditing group, click

Watch Window

4. Click Add Watch

5. Click Add

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Slide 7

Topic C

Linking Workbooks

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Slide 8

Syntax for External Links

‘[workbook_name]worksheet_name’!reference

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Slide 9

Creating External Links

1. Open the destination workbook

2. Select the cell where you want to

enter the formula

3. Type the equals sign (=)

4. Activate the source workbook

5. Select the cell you want to reference

6. Press Enter

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Slide 10

Redirecting Links

1. Click the Data tab

2. In the Connections group, click Edit

Links

3. From the Source file list, select the

source workbook

4. Click Change Source

5. Select the workbook to which you

want to redirect links, and click OK

6. Click Close

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Slide 11

Topic D

Managing Workbooks

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Slide 12

Creating a Workspace

1. Open the workbooks to be included in

the workspace

2. Position and size the workbooks

3. Click the View tab

4. In the Window group, click Save

Workspace

5. Specify a name and location, and click

Save

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Review Questions:

1. True or False: A 3-D formula contains a reference to the same cell or range in a single worksheet.

A. True

B. False

2. What is the advantage of a Watch Window?

A. To view the values and formulas in another linked worksheet without navigating there

B. To view the values and formulas in an unlinked worksheet without navigating there

C. To view the values and formulas in the same worksheet without scrolling

D. None of the above

3. What is a workspace?

A. A worksheet that hasn’t been saved

B. A logical container of related workbooks that retains page setups, window sizes, and display

settings

C. A logical container of unrelated workbooks that retains page setups, window sizes, and

display settings

D. A group of related cells

4. Where do you go to redirect a workbook link?

A. On the Data tab, in the Connections group, click Edit Links

B. On the Page Layout tab, in the Connections group, click Edit Links

C. On the Data tab, in the Sort group, click Edit Links

D. On the Data tab, in the Connections group, click Edit Workbook

5. True or False: When you save a workspace, the workbooks themselves are also saved individually.

A. True

B. False

Answer Key:

1. B

False. A 3-D formula contains a reference to the same cell or range in multiple worksheets.

2. A

You can use a Watch Window to view the values and formulas in another linked worksheet without

navigating there.

3. B

A workspace is a logical container of related workbooks that retains page setups, window sizes, and

display settings.

4. A

To redirect a workbook link, on the Data tab, in the Connections group, click Edit Links.

5. B

False. A workspace does not save the workbooks themselves, so you’ll still need to save changes in

each workbook individually.