MICROSOFT OFFICE 2010 TIPS AND TRICKS

STEVEN FLORES

OFFICE OF INFORMATION TECHNOLOGY

LEAD MICROCOMPUTER/LAN ADMINISTRATOR

OUTLINE

•  Microsoft Office – What is it? What does it included?

•  Tips & Tricks

•  Universal across main applications •  Word •  Outlook

•  Cloud and Mobile applications

•  Office available at discounted price

•  Office 2013 and beyond?

MICROSOFT OFFICE WHAT IS INCLUDED?

•  Word – Word processor

•  Excel – Spreadsheet program

•  PowerPoint – Presentation program

•  Outlook – Personal information manager and email client

•  Access – Database manager

•  Publisher – Desktop publishing software

•  OneNote – Note taking software

•  InfoPath – Application to design rich XML-based forms

•  SharePoint Workspace – Peer to peer collaboration software

•  Project – Project management software

•  Visio – Diagram and flowcharting software

TIPS & TRICKS – UNIVERSAL

SHORTCUTS

•  CTRL+C – Copy selected text

•  CTRL+V – Paste copied text

•  CTRL+Z – Cut and copy selected text

•  CTRL+W – Close open document

•  CTRL+F – Find function

•  CTRL+O – Open dialog box

•  CTRL+S – Save the document

TIPS & TRICKS – UNIVERSAL

CHANGE THE COLOR SCHEME OF OFFICE

File>Options>Color Scheme

TIPS & TRICKS – UNIVERSAL

CHANGE THE COLOR SCHEME OF OFFICE

TIPS & TRICKS – UNIVERSAL

CUSTOMIZE QUICK ACCESS TOOLBAR

TIPS & TRICKS – UNIVERSAL

SAVE AS PDF

File>Save As

TIPS & TRICKS – UNIVERSAL

RECOVER UNSAVED DOCUMENTS

TIPS & TRICKS – UNIVERSAL

RECOVER UNSAVED DOCUMENTS

TIPS & TRICKS – UNIVERSAL

CHANGE SAVE DEFAULT FORMAT

TIPS & TRICKS – UNIVERSAL

USING OFFICE.COM TEMPLATES

File>New

TIPS & TRICKS – UNIVERSAL

USING OFFICE.COM TEMPLATES

TIPS & TRICKS – UNIVERSAL

USING OFFICE.COM TEMPLATES

TIPS & TRICKS – WORD

ADDING A CUSTOM DICTIONARY

TIPS & TRICKS – WORD

ADDING A CUSTOM DICTIONARY

TIPS & TRICKS – WORD

ADJUSTING AUTORECOVER

TIPS & TRICKS – WORD

CHANGE DEFAULT TEMPLATE Create Template and Save document as Word Macro-Enabled Template (.dotm)

Save in \Users\[YourUsername]\AppData\Roming\Microsoft\Templates

TIPS & TRICKS – WORD

CHANGE DEFAULT TEMPLATE

TIPS & TRICKS – OUTLOOK

INSERT A SCREENSHOT INTO A MESSAGE

TIPS & TRICKS – OUTLOOK

INSERT A SCREENSHOT INTO A MESSAGE

TIPS & TRICKS – OUTLOOK

ADVANCED FIND IN OUTLOOK

TIPS & TRICKS – OUTLOOK

CONVERSATION CLEANUP

TIPS & TRICKS – OUTLOOK

ADJUSTING OUTLOOK OPTIONS

File>Options

TIPS & TRICKS – OUTLOOK

ADJUSTING OUTLOOK OPTIONS

TIPS & TRICKS – OUTLOOK

ADJUSTING OUTLOOK OPTIONS

TIPS & TRICKS – OUTLOOK

CHECKING MAILBOX SIZE

TIPS & TRICKS – OUTLOOK

CHECKING MAILBOX SIZE

TIPS & TRICKS – EXCEL

OPENING EXCEL IN TWO SEPARATE WINDOWS

•  Open one Excel spreadsheet

•  Then open a separate instance of Excel through the Start Menu or Shortcut

•  Drag and drop the file you need opened into the newly opened instance of Excel

CLOUD AND MOBILE APPLICATIONS

•  Google Docs

•  Word, Excel, and PowerPoint equivalent in the cloud •  Manage permissions •  Live collaborate by viewing and editing in real time •  Available for all TAMHSC users •  Go to docs.tamhsc.edu for access

•  Many options for editing Office files on mobile devices

•  Office for iOS?

OFFICE AVAILABLE AT DISCOUNTED PRICE

All HSC Student, Staff, and Faculty are eligible to purchase Office and other applications at a discounted price for personal use

Office for PC or MAC available for $20 dollars

•  Go to software.tamu.edu

•  Log in under the TAMHSC campus and use your HSC username and password

•  If software is not available you need to be added to the software list. Please contact IT Support Services (800.799.7472) or your local OIT Technician and they can assist you further

OFFICE 2013 AND BEYOND?

OFFICE 2013 AND BEYOND?

THANK YOU FOR ATTENDING

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