Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Windows XP Unit B.

Microsoft Office 2007-Illustrated Microsoft Office 2007-Illustrated Introductory, Windows Vista EditionIntroductory, Windows Vista Edition

Windows XP Unit BWindows XP Unit B

Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition

ObjectivesObjectives

• Create and save a WordPad Create and save a WordPad documentdocument

• Open, edit and save an existing Paint Open, edit and save an existing Paint filefile

• Work with multiple programsWork with multiple programs

• Define file managementDefine file management

• Work with a USB driveWork with a USB drive

ObjectivesObjectives

• View files and create folders with My View files and create folders with My ComputerComputer

• Move and copy files with My Move and copy files with My ComputerComputer

• Manage files with Windows ExplorerManage files with Windows Explorer

• Search for filesSearch for files

• Delete and restore filesDelete and restore files



Unit IntroductionUnit Introduction

• In the first part of the unit, students In the first part of the unit, students will use WordPad and Paint (two will use WordPad and Paint (two programs that come with Windows programs that come with Windows XP) to learn how to create, edit and XP) to learn how to create, edit and save files and to work with more than save files and to work with more than one program at a time.one program at a time.

• In the last part of the unit, they’ll use In the last part of the unit, they’ll use My Computer and Windows Explorer My Computer and Windows Explorer to learn about file management.to learn about file management.


Creating and Saving a Creating and Saving a WordPad DocumentWordPad Document

• To create a WordPad document, you To create a WordPad document, you open the program and begin typing.open the program and begin typing.

• When you save your work, you store it When you save your work, you store it permanently on a disk. permanently on a disk.

• If you do not save your work you will If you do not save your work you will lose it!lose it!

• You can save a file using the Save As You can save a file using the Save As command on the File menu. command on the File menu.

Creating and Saving a Creating and Saving a WordPad DocumentWordPad Document• When you save a file, you must give When you save a file, you must give

it a name and indicate to which disk it a name and indicate to which disk you want to save the file. you want to save the file. • Enter this information in the Save As Enter this information in the Save As

dialog box the first time you save the dialog box the first time you save the file. file.



Creating and Saving a Creating and Saving a WordPad DocumentWordPad Document• Make sure you understand the distinction Make sure you understand the distinction

between the hard disk, a floppy disk and between the hard disk, a floppy disk and a USB flash drive.a USB flash drive.• The hard disk is your computer’s internal The hard disk is your computer’s internal

disk, usually drive C on a computer.disk, usually drive C on a computer.• A floppy disk is a removable disk.A floppy disk is a removable disk.• A USB flash drive is removable and can be A USB flash drive is removable and can be

plugged into a USB port on your computer.plugged into a USB port on your computer.

•


Creating and Saving a Creating and Saving a WordPad DocumentWordPad Document

• After you save a file for the first time, After you save a file for the first time, you can use the Save command on you can use the Save command on the File menu to save your changes to the File menu to save your changes to the file again and again without having the file again and again without having to rename the file.to rename the file.

• It is very important to save your work It is very important to save your work often!often!


Opening, Editing, and Saving Opening, Editing, and Saving an Existing Paint Filean Existing Paint File

• You can use the Open command on You can use the Open command on the File menu to reopen files that are the File menu to reopen files that are stored on a disk.stored on a disk.

• When you open a file, you display it When you open a file, you display it in the program window.in the program window.


Opening, Editing, and Saving Opening, Editing, and Saving an Existing Paint Filean Existing Paint File• Know how to use the Look in list Know how to use the Look in list

arrow in the Open dialog box to locate arrow in the Open dialog box to locate files on your USB flash drive and your files on your USB flash drive and your hard disk.hard disk.

• You can open a file from the Open You can open a file from the Open dialog box by double-clicking the dialog box by double-clicking the filename, or by selecting the filename, filename, or by selecting the filename, then clicking Open.then clicking Open.

Opening, Editing, and Saving Opening, Editing, and Saving an Existing Paint Filean Existing Paint File• Once you have opened a file, you Once you have opened a file, you

can edit it. can edit it.

• In Paint, you can modify a graphic In Paint, you can modify a graphic using the buttons on the Paint Tool using the buttons on the Paint Tool Box.Box.


Opening, Editing, and Saving Opening, Editing, and Saving an Existing Paint Filean Existing Paint File• To save the changes you make to a file, To save the changes you make to a file,

use either the Save or the Save As use either the Save or the Save As command. command. • Saving a file using the Save command Saving a file using the Save command

overwrites the original copy of the file.overwrites the original copy of the file.• The Save As command allows you to save The Save As command allows you to save

changes as a new file, the original file changes as a new file, the original file remains intact.remains intact.

• Create a new file by typing a new filename in Create a new file by typing a new filename in the Save As dialog box.the Save As dialog box.


Working with Multiple Working with Multiple ProgramsPrograms• Use the title bar to move windows on Use the title bar to move windows on

the desktop so that all open programs the desktop so that all open programs can be viewed simultaneously when can be viewed simultaneously when moving information from one program moving information from one program to another.to another.

• A powerful aspect of Windows is the A powerful aspect of Windows is the ability to run several programs at the ability to run several programs at the same time.same time.• This is useful if you want to copy This is useful if you want to copy

information between programs or work on information between programs or work on several projects at once.several projects at once.


Working with Multiple Working with Multiple ProgramsPrograms• Each time a file is opened, a button Each time a file is opened, a button

representing that file is placed on the representing that file is placed on the taskbar.taskbar.• One of the easiest ways to switch from One of the easiest ways to switch from

one file to another is by clicking the one file to another is by clicking the button of the file to which you want to button of the file to which you want to switch.switch.

• Each taskbar button appears with the Each taskbar button appears with the name of the program used to create the name of the program used to create the file as well as a title of the file. file as well as a title of the file.


Working with Multiple Working with Multiple ProgramsPrograms• If you open several programs and If you open several programs and

files at one time, Windows XP will files at one time, Windows XP will automatically group files that were automatically group files that were created with the same program, created with the same program, reducing clutter in the taskbar.reducing clutter in the taskbar.• To switch to a file that is grouped, click To switch to a file that is grouped, click

the program’s button on the taskbar, the program’s button on the taskbar, which opens a short list of the files which opens a short list of the files open in that program.open in that program.


Working with Multiple Working with Multiple ProgramsPrograms• Understand the Windows Clipboard and Understand the Windows Clipboard and

the difference between using the Copy, the difference between using the Copy, Cut, and Paste commands.Cut, and Paste commands.• The Clipboard is a storage area that is The Clipboard is a storage area that is

used to temporarily store the data you used to temporarily store the data you copy or move from one location to another.copy or move from one location to another.

• You can use the Clipboard to copy or You can use the Clipboard to copy or move data within the same file, between move data within the same file, between files in the same program, or between files files in the same program, or between files in different Windows programs.in different Windows programs.


Working with Multiple Working with Multiple ProgramsPrograms• When you copy or move data from one file When you copy or move data from one file

to another, use the Copy or Cut to place the to another, use the Copy or Cut to place the data on the Clipboard.data on the Clipboard.• When you copy data, the original data remains When you copy data, the original data remains

intact and a copy is placed on the Clipboard.intact and a copy is placed on the Clipboard.• When you cut data, you remove the data from When you cut data, you remove the data from

its original location and place it on the its original location and place it on the Clipboard.Clipboard.

• To insert the data in a new location, you use To insert the data in a new location, you use the Paste command to insert the contents in the Paste command to insert the contents in a new location. a new location. • Data is inserted at the location of the insertion Data is inserted at the location of the insertion

point. point.


Defining File ManagementDefining File Management

• Understand the difference between a Understand the difference between a file and a folder.file and a folder.• A file is an electronic collection of data A file is an electronic collection of data

that is stored on a disk.that is stored on a disk.• A Windows folder is similar to a paper A Windows folder is similar to a paper

folder: it is an area of the disk that is folder: it is an area of the disk that is used to store and organize files. used to store and organize files.



• Windows allows you to:Windows allows you to:• create folders within folderscreate folders within folders• organize and keep track of your files.organize and keep track of your files.

• You can use My Computer and You can use My Computer and Windows Explorer to create and Windows Explorer to create and manage the files and folders on your manage the files and folders on your disks. disks.

• The structure of files and folders you The structure of files and folders you create is called a folder hierarchy. create is called a folder hierarchy.



• My Computer and Windows Explorer My Computer and Windows Explorer are powerful file management are powerful file management programs. programs. • Use them to create, copy, rename, Use them to create, copy, rename,

move, and delete files and folders on move, and delete files and folders on your computer.your computer.

• The main differences between them are The main differences between them are how you open each program and how how you open each program and how the various file management tasks are the various file management tasks are performedperformed


Working with a USB DriveWorking with a USB Drive

• Working with a USB drive from within Working with a USB drive from within Windows is no different than working Windows is no different than working with the hard drive of your PC with the hard drive of your PC • A USB flash drive needs to be plugged into A USB flash drive needs to be plugged into

a USB port.a USB port.• USB ports are usually located on the front USB ports are usually located on the front

or on the back of the CPU. On laptop or on the back of the CPU. On laptop computers, USB ports are frequently computers, USB ports are frequently located on the side of the machine.located on the side of the machine.

•


Working with a USB DriveWorking with a USB Drive

• You can plug a USB drive into any available USB You can plug a USB drive into any available USB port, but keep in mind that the USB port you port, but keep in mind that the USB port you select determines the drive’s letter designation.select determines the drive’s letter designation.

• To use a flash drive, you do not have to install To use a flash drive, you do not have to install software or otherwise prepare the drive: you software or otherwise prepare the drive: you remove the cap on the flash drive, if necessary, remove the cap on the flash drive, if necessary, insert the flash drive into a USB port, and wait a insert the flash drive into a USB port, and wait a few seconds until Windows recognizes the drive.few seconds until Windows recognizes the drive.

• While you do not have to format flash drives, you While you do not have to format flash drives, you can use the Format command to quickly erase its can use the Format command to quickly erase its contents.contents.


Viewing Files and Creating Viewing Files and Creating Folders with My ComputerFolders with My Computer• My Computer displays the disk drives, My Computer displays the disk drives,

folders, and files on your computer. folders, and files on your computer. • To view the contents of a drive or folder, To view the contents of a drive or folder,

double-click the item in the My Computer double-click the item in the My Computer window. window.

• You can also use the Back, Forward, and You can also use the Back, Forward, and Up buttons on the toolbar to navigate Up buttons on the toolbar to navigate between folders. between folders.

• The Address Bar displays the name of the The Address Bar displays the name of the current folder selected.current folder selected.


Viewing Files and Creating Viewing Files and Creating Folders with My ComputerFolders with My Computer• To create the folder point to New on To create the folder point to New on

the File menu, then click Folder. The the File menu, then click Folder. The folder you create is added to the folder you create is added to the current folder as a subfolder.current folder as a subfolder.

• You can use the View button on the You can use the View button on the toolbar to change the way toolbar to change the way information is displayed in the My information is displayed in the My Computer window. Computer window.


Moving and Copying Files with Moving and Copying Files with My ComputerMy Computer• One method of copying a file is to One method of copying a file is to

“send” a file to a removable disk.“send” a file to a removable disk.• This is known as backing up a file.This is known as backing up a file.• This method maintains the original This method maintains the original

location of the file to protect you from location of the file to protect you from losing your files in the event of losing your files in the event of computer trouble. computer trouble.


Moving and Copying Files with Moving and Copying Files with My ComputerMy Computer• Sometimes you may want to move Sometimes you may want to move

an item from one folder to another.an item from one folder to another.• To do this, you can drag the item.To do this, you can drag the item.

• If you need to copy the item to another If you need to copy the item to another folder, press [Shift] while you drag.folder, press [Shift] while you drag.

• Remember, the location you want to Remember, the location you want to copy or move the item to must be copy or move the item to must be displayed for you to be able to drag the displayed for you to be able to drag the item.item.


Moving and Copying Files with Moving and Copying Files with My ComputerMy Computer• The Common Tasks pane conveniently The Common Tasks pane conveniently

includes the most common commands includes the most common commands you use in My Computer.you use in My Computer.

• When you select any item in My When you select any item in My Computer, typical commands Computer, typical commands performed with that item appear in the performed with that item appear in the task pane.task pane.

• Using the task pane can increase your Using the task pane can increase your efficiency when working in My efficiency when working in My ComputerComputer


Moving and Copying Files with Moving and Copying Files with My ComputerMy Computer• You can select a file and click the You can select a file and click the

Move the selected items command in Move the selected items command in the File and Folder Tasks pane.the File and Folder Tasks pane.

• The Move Items dialog box opens for The Move Items dialog box opens for you to select the folder to move a file. you to select the folder to move a file. Figure B-15 shows the Move Items Figure B-15 shows the Move Items dialog box.dialog box.


Moving and Copying Files with Moving and Copying Files with My ComputerMy Computer• You can use the “Copy this file” and You can use the “Copy this file” and

“Move this file” commands on the File “Move this file” commands on the File and Folders task pane to copy and and Folders task pane to copy and move files and folders to a new move files and folders to a new location. location.

• You also can use the Cut, Copy, and You also can use the Cut, Copy, and Paste buttons on the Edit menu to Paste buttons on the Edit menu to copy and move files and folders. copy and move files and folders.


Moving and Copying Files with Moving and Copying Files with My ComputerMy Computer• To navigate the windows, you can click To navigate the windows, you can click

the Up button on the My Computer the Up button on the My Computer toolbar to show the next level up in the toolbar to show the next level up in the folder hierarchy.folder hierarchy.

• You can also click the Back button to You can also click the Back button to return to a previously visited location. return to a previously visited location. You can click the plus sign next to a You can click the plus sign next to a folder to open its files.folder to open its files.

• Keep in mind that you must open the Keep in mind that you must open the folder into which you want to copy or folder into which you want to copy or move the item before you paste itmove the item before you paste it


Moving and Copying Files with Moving and Copying Files with My ComputerMy Computer• Finally, it is also possible to select Finally, it is also possible to select

multiple files and folders.multiple files and folders.• If the files are not grouped together, If the files are not grouped together,

click the first object, then press and click the first object, then press and hold down [Ctrl] as you click each hold down [Ctrl] as you click each additional object to add to the selection.additional object to add to the selection.

• If the files are grouped together, click If the files are grouped together, click the first object then press and hold the first object then press and hold down [Shift] as you click the last object down [Shift] as you click the last object you want to select. you want to select.


Managing Files with Windows Managing Files with Windows ExploreExplore• Understand the function of the two Understand the function of the two

panes in the Windows Explorer panes in the Windows Explorer window.window.• The left pane, the Explorer Bar, displays The left pane, the Explorer Bar, displays

the drives and folder hierarchy of your the drives and folder hierarchy of your entire computer. Only folders display in entire computer. Only folders display in the left pane.the left pane.

• The right pane displays the contents of The right pane displays the contents of the folder selected in the left pane, the folder selected in the left pane, including folders and files. including folders and files.


Managing Files with Windows Managing Files with Windows ExploreExplore• Click the plus sign next to a folder to Click the plus sign next to a folder to

expand it (reveal its subfolders).expand it (reveal its subfolders).

• Click the minus sign next to a folder Click the minus sign next to a folder to collapse it (hide its subfolders).to collapse it (hide its subfolders).


Managing Files with Windows Managing Files with Windows ExploreExplore• You can drag items to move and You can drag items to move and

copy them from one folder to copy them from one folder to another.another.• To move a file, drag it to a different To move a file, drag it to a different

folder (in either pane). When you folder (in either pane). When you release the mouse button, the file is release the mouse button, the file is moved to that folder.moved to that folder.

• To copy an item, press [Shift] while you To copy an item, press [Shift] while you drag.drag.


Managing Files with Windows Managing Files with Windows ExploreExplore• Make sure you are able to rename a Make sure you are able to rename a

file or folder by right-clicking it, file or folder by right-clicking it, clicking Rename in the shortcut clicking Rename in the shortcut menu, then typing a new name.menu, then typing a new name.


Searching for FilesSearching for Files

• You can use the Windows XP Search You can use the Windows XP Search feature to quickly find any kind of feature to quickly find any kind of object, from a Word document or a object, from a Word document or a movie file to a computer on your movie file to a computer on your network or a person in your address network or a person in your address book.book.• If you are connected to the Internet, you If you are connected to the Internet, you

can use Search to locate Web pages can use Search to locate Web pages and people on the Internet.and people on the Internet.



• Click the Search button on the Standard Click the Search button on the Standard Buttons toolbar and specify your search Buttons toolbar and specify your search options.options.• You can search for all files of a certain You can search for all files of a certain

type and/or use advanced search options, type and/or use advanced search options, and then click the Search button at the and then click the Search button at the bottom of the Search Companion pane.bottom of the Search Companion pane.

• The search results are displayed in the The search results are displayed in the right pane and options for further right pane and options for further searching are displayed in the Search searching are displayed in the Search Companion pane.Companion pane.



• How to create a shortcut and pin a How to create a shortcut and pin a program to the Start menuprogram to the Start menu• if you use files, folders, programs, and if you use files, folders, programs, and

drives often, you can create a shortcut, drives often, you can create a shortcut, an icon that represents an object, and an icon that represents an object, and place it on the desktop.place it on the desktop.

• Shortcuts save you time by eliminating the Shortcuts save you time by eliminating the steps required to open an item.steps required to open an item.

• When you double-click a shortcut icon, the When you double-click a shortcut icon, the item it represents opens.item it represents opens.



• It is important to understand that when It is important to understand that when you delete a shortcut, you delete the you delete a shortcut, you delete the link between the shortcut icon and the link between the shortcut icon and the item. You do not delete the item itself. item. You do not delete the item itself. Help your students determine when it Help your students determine when it is appropriate to create a shortcut to a is appropriate to create a shortcut to a file, folder, or program by suggesting file, folder, or program by suggesting these guidelines:these guidelines:



• It is important to understand that It is important to understand that when you delete a shortcut, you when you delete a shortcut, you delete the link between the shortcut delete the link between the shortcut icon and the item. You do not delete icon and the item. You do not delete the item itself. the item itself.



• Determine when it is appropriate to Determine when it is appropriate to create a shortcut to a file, folder, or create a shortcut to a file, folder, or program. Use these guidelines:program. Use these guidelines:• Create shortcuts to those files, folders, Create shortcuts to those files, folders,

or programs you use most frequently.or programs you use most frequently.• Do not create so many shortcuts that Do not create so many shortcuts that

your desktop becomes cluttered.your desktop becomes cluttered.• Will it save you time, and increase the Will it save you time, and increase the

convenience.convenience.


Deleting and Restoring FilesDeleting and Restoring Files

• One way to delete a file is to drag it One way to delete a file is to drag it from Windows Explorer to the Recycle from Windows Explorer to the Recycle Bin on the desktop.Bin on the desktop.

• Other ways to delete a file include:Other ways to delete a file include:• Select the file in the right pane of Windows Select the file in the right pane of Windows

Explorer and then click the Delete button Explorer and then click the Delete button on the toolbar.on the toolbar.

• Select the file and then press [Delete]. Select the file and then press [Delete]. • Right-click a file and then click Delete on Right-click a file and then click Delete on

the shortcut menu.the shortcut menu.



• When you delete a file it is moved to When you delete a file it is moved to the Recycle Bin. the Recycle Bin.

• Understand that the files you delete Understand that the files you delete are not permanently removed from are not permanently removed from your hard drive until you empty the your hard drive until you empty the Recycle Bin.Recycle Bin.



• The Recycle Bin is an area of the hard The Recycle Bin is an area of the hard disk that is used for storing deleted disk that is used for storing deleted files.files.

• You can permanently delete the files You can permanently delete the files stored in the Recycle Bin by right-stored in the Recycle Bin by right-clicking the Recycle Bin icon on the clicking the Recycle Bin icon on the desktop and clicking Empty Recycle desktop and clicking Empty Recycle Bin, or by clicking the Empty the Bin, or by clicking the Empty the Recycle Bin command on the Recycle Recycle Bin command on the Recycle Bin Tasks pane.Bin Tasks pane.

•



• You can restore deleted files and You can restore deleted files and folders from the Recycle Bin to their folders from the Recycle Bin to their original location. original location.

• This is useful if you later decide you This is useful if you later decide you want to keep a file you deleted.want to keep a file you deleted.• To restore a deleted item, open the To restore a deleted item, open the

Recycle Bin, select the item, then click Recycle Bin, select the item, then click Restore. Restore.


Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Windows XP Unit B.

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Transcript of Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Windows XP Unit B.