Microsoft Office 2007

FastFactsMay 6, 2009

Topics

• The Microsoft Office Button• The Quick Access Toolbar• The Ribbon• The Mini Toolbar

The Microsoft Office Button

Microsoft Office Button

• Located in the top left corner of the window• Looks like a Windows emblem• Has many options behind it that used to be on the

File drop down menu

Open Microsoft Office Button

•What the button looks like when opened•Menu choices on left, most

recently used documents on right•Word options, defaults,

located at the bottom

The Quick Access Toolbar

Quick Access Toolbar

• Small toolbar that begins as three buttons• The one place at the top of the window that the user can

customize• Can change location of toolbar as well as commands on

the toolbar

Button to CustomizeQuick Access Toolbar

The Ribbon

The Ribbon

• The ribbon is this top section of the window, it has replaced all other toolbars and drop down menus• Can either look like this or minimized, cannot customize• Organized so that what you need the most is on the first tab

Tabs of the Ribbon

• These are the default tabs located on the ribbon.• There may be additional tabs that appear when

working with specific tools such as tables or charts

How to Find What you Wanton the Ribbon

• Each tab is broken down into groups• The group name is located on the bottom of the ribbon• Each group then holds the various command buttons• The screen tip you get if you hold your mouse over a

command is much more detailed than it used to be

Dialog Box Launcher

• On the bottom of the ribbon where some group names are, is the dialog box launcher button• If you cannot find a command you are looking for, use

this to maybe locate the command

Help Button

• Help button is located on the far right hand side of the ribbon• Can still use shortcut key of F1 to launch help window as

well• Can be very useful…

The Mini Toolbar

Mini Toolbar

•Mini Toolbar will only appear when a selection of text is made• Quick way to make

formatting changes

Microsoft Excel 2007

FastFactsMay 6, 2009

Topics

• Organizing Data• Analyzing Data• Presenting Data

Organizing Data

Number of Rows/Columns

• The size of the worksheet has been greatly increased• Each worksheet now has over 16,000 lettered columns• Each worksheet now has over 1,000,000 numbered

rows• Can still have 255 worksheet within a workbook

Create a table

• Can format data as a table• On the Insert Tab in the Tables Group is the Table

Command• Several benefits to this• Table can be easily formatting• Can easily soft/filter data

Analyzing Data

Sorting/Filtering

• Sorting and Filtering is similar to Excel 2003• On the Data tab in the Sort & Filter Group are the

commands needed• Sorting used to have a limit of three columns, now

no limit

Conditional Formatting

• Conditional Formatting can be used to selectively highlight certain cells, cells whose data meets certain criteria• On the Home Tab in the Styles Group is the Conditional

Formatting Command• This is a new feature in Excel 2007

Presenting Data

Charts

•When creating a chart can still use the shortcut key of F11• Or on the Insert Tab in the Charts Group are all of the

commands for creating a chart• Once a chart is created, contextual based tabs will appear

on the ribbon to work with the chart

Save, Save As, Etc.

•When saving a file in Excel 2007 can save as the new version or the old version• New Version is .xlsx• Old Version is .xls

• Conversion issues• Compatibility checker