Microsoft office 2003
description
Transcript of Microsoft office 2003
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MICROSOFT OFFICE
TOPICS :- MS WORD , MS EXCEL , MS POWER POINT
VERSIONS:- MS OFFICE 97 , MS OFFICE 2000 , MS OFFICE XP ,
MS OFFICE 2003 , MS OFFICE 2007
MICROSOFT WORD
Microsoft word is used to prepare documents like Resumes, Tables, and Letters etc.
Each file is called as a document. The extension of word file is .doc.
FILE - [ALT+F]
NEW: -[Ctrl+N]
It is used to create a new document.
OPEN: -[Ctrl+O]
It is to open an existing document.
Title bar
Task pane
Vertical
Scroll bar
Horizontal scroll bar
Status bar
Task bar
Menu bar
Standard tool bar
Format bar
Horizontal Ruler
Vertical Ruler
Drawing bar
Document
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SAVE: -[Ctrl+S]
It is used to save the current document.
SAVE AS:
It is used to copy the existing file with different name.
PAGE SETUP:
It is used to set the Top, Bottom, Left and Right margins.
PRINT PREVIEW:
It is used to view full-page before printing.
PRINT: -[Ctrl+P]
It is used to print the current page.
EXIT: -[Alt+F4]
It is used to come out of the Microsoft Word.
EDIT - [ALT+E]
UNDO: -[Ctrl+Z]
It reverses the last action.
REPEAT: -[Ctrl+Y]
It does opposite action of undo.
CUT: -[Ctrl+X]
It is used to remove the selected text.
COPY: -[Ctrl+C]
It is used to copy the selected text.
OFFICE CLIPBOARD: - It is used to insert the clip board contents.
PASTE: -[Ctrl+V]
It will paste the matter from clipboard.
PASTE SPECIAL
It is used to link from one matter to another matter.
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» Procedure: -Type any text / copy the text / go to paste special / click on paste
link / ok.
CLEAR: -[Del]
It will delete the selected text or object.
SELECT ALL: -[Ctrl+A]
It is used to select all the text in the active window.
FIND: -[Ctrl+F]
It is used to find a particular letter or a word in the active document.
REPLACE: -[Ctrl+H]
It is used to replace one text with other text.
GO TO: -[Ctrl+G]
It is used to jump from one page to another page.
VIEW - [ALT+V]
NORMAL:-It is the default document view.
WEB LAYOUT:-It is the best for displaying and reading documents on the screen.
PRINT LAYOUT: -Which is an editing view that displays your document as it
will print.
OUTLINE: -Work in outline view when you need to organize and develop and
content of your file
TASK PANE: - [Ctrl + F1]
It is used to hides and displays the Task pane.
TOOL BARS:-It displays and hides the Toolbox.
CUSTOMIZE: - It is used to create own toolbar.
» Procedure: Go to customize / click on new / give any name / ok / it shows the
new tool box
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Go to commands / select the file / which do you want the options and drag on
the new toolbox.
RULERS:-It displays and hides the horizontal and vertical rulers.
HEADER AND FOOTER
HEADER: -Top of the page
FOOTER: -Bottom of the page
Adds or changes the text that appears at the top and bottom of every page.
FULL SCREEN: -All the toolbars will be hidden. So, that you can view more of
your document.
ZOOM:-It controls how large or small the current file appears on the screen.
INSERT - [ALT+I]
BREAK: - It used to divide the pages
» Procedure: -Go to break / page break / ok
PAGE NUMBERS:-Inserts page numbers that automatically update when you add
or deletes pages
DATE AND TIME:-It is used to insert the Date and time.
» Note:- Place the cursor where you want to insert the date and time.
AUTO TEXTAUTO TEXT:-Creates and inserts an AutoText entry.
SYMBOL:-It will inserts the symbols and special characters.
COMMENT:-It is used to define a selected word.
FOOTNOTE:-It used to give the meaning for the selection point.
CAPTION:-It will inserts the caption
CROSS REFERENCE:-Inserts a cross-reference to an item in a document .
INDEX AND TABLES:-To create a index and tables.
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PICTURE: - CLIP ART:-It is used to insert the pictures from Clip Gallery.
Note: Give the right click on picture we get the picture toolbox.
TEXT BOX:-It is used to type the matter in a box.
» Procedure: -Take text box and drag where you want to insert the text box.
FILE:-It is used to insert other file matter into active document.
BOOKMARK:-It is used to insert the mark in the active document.
HYPERLINK:-It is used to link between one file to another file.
» Procedure: -Save the active document / go to hyperlink / it shows all the files /
select any file / ok.
Note: -Place the cursor where you want to insert the Hyperlink mark.
FORMAT - [ALT+O]
FONT:- It is used to change the Font styles, Increasing the size of the text, Color,
Underline, effects, Character spacing, and Text effects for the selected text.
PARAGRAPH:- It is used to set the Paragraph indentations.
BULLETS AND NUMBERING:- It is used to insert the different types of bullets
and numberings.
BORDERS AND SHADINGS: - It is used to apply the paragraph border and page
border to the active document.
COLUMNS: -To divides a number of columns in active document.
TABS:-It is used to set the tab stop position.
DROP CAP:-It is used to increasing the size of first letter of the paragraph.
TEXT DIRECTION: -To changes the direction of the textbox.
CHANGE CASE: - To change the text format into Sentence case, UPPER CASE,
lower case, Title Case, tOGGLE cASE for the active document.
BACKGROUND: - To apply the background color to the active document.
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STYLES AND FORMATTING:- It is used to apply the Heading styles.
REVEAL FORMATTING:- It is used to show the active document formatting.
OBJECT:- It is used to apply the formatting to the selected object.
TOOLS - [ALT+T]
SPELLING AND GRAMMAR: - To check the active document for possible
spelling and grammar mistakes.
LANGUAGE: -
THESAURUS: - To get the meanings, synonym, and antonym, for the selected
word.
WORD COUNT: - To get the information like how many pages, paragraphs, lines,
characters are present in the active document.
TRACK CHANGES: -
Highlight Changes: It is used to see the changes are highlight with different color.
» Procedure: Save the active document / go to track changes / highlight changes /
click on track changes while editing / ok.
Accept Or Reject Changes: It is used to accept or reject the track changes.
PROTECT DOCUMENT: - It is used to protect the active document by giving
the password.
LETTERS AND MAILINGS
MAIL MERGE: - It is used to merge a file with data.
» Procedure: Type the letter
Date:---
To
Name: Address:
Phno:
------------------ - --------------------------------------
- from
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Save the file in your folder (file 1)
Go to Letters and Mailings Select Mail merge
Select letters Select starting document
Use the current document Select Recipients
Type a new list Create
Go to customize delete all field names
Click add type Name ok
Click add type Address ok
Click add type Ph no ok ok
Now type the entries
Name – orbit
Address – tarnaka
Ph no – 040-27000353
(If you want to create new list click on new entry)
Create any 5 records.
Click on close
Now save the file in your folder (file 2)
(It shows the mail merge toolbar)
Place the cursor beside the Name go to insert merge field click on Name
ok
Place the cursor beside the Address go to insert merge field click on
Address ok
Place the cursor beside the Ph no go to insert merge field click on Ph no
ok
Click on merge to document in mail merge toolbar.
Select all ok.
(Now the form letters will be created)
Save the file in your folder (file3)
ENVELOPES AND LABELS: - To create Envelopes and Labels
Envelopes:
Delivery address:
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Return address:
Click on add to document
Labels:
Click on new document
To insert the picture on the label Go to Insert Picture Clip art
Insert any picture reduce the size of the picture apply the text wrapping
as Behind text or In front of text.
LETTER WIZARD: - It is used to write a letter
CUSTOMIZE: - It is used to create own toolbar.
» Procedure: Go to customize / click on new / give any name / ok / it shows the
new tool box Go to commands / select the file / which do you want the
options and drag on the new toolbox.
OPTIONS: - It is used to change the user name in user information. And Modifies,
settings for Microsoft Office program.
TABLE [ALT+A]
DRAW TABLE: - It is used to inserts a table where you drag in the document.
After you drag to insert the table, drag inside the table to add cells, rows or
columns
To
From
NAME____________________
CLASS_____________________
ROLL NO__________________
SUBJECT___________________
_
SCHOOL___________________
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INSERT Table: - It is used to insert a table with the number of rows and columns
you specify.
Columns to the left: - It is used to insert the new column at the left side
of the current cursor position.
Columns to the right: - It is used to insert the new column at the Right
side of the current cursor position.
Rows above: - It is used to insert the new row at the top of the current
cursor position.
Rows below: - It is used to insert the new row at the bottom of the current
cursor position.
Cells: - It is used to insert new cell at the current cursor position.
DELETE
Cell: -It is used to delete the active cell.
Column: -It is used to delete the active column.
Row: -It is used to delete the active row.
Table: -It is used to delete entire table.
SELECT
Table: -It is used to select entire table
Column: -It is used to select the active column.
Row: -It is used to select the active row.
Cell: -It is used to select the active cell.
MERGE CELLS: - It is used to combines the contents of selected adjacent cells
into a single cell.
SPLIT CELLS: - It is used to split the selected cells into the number of rows and
columns you specify.
SPLIT TABLE:- It is used to divide the table into to parts.
TABLE AUTO FORMAT: - It is used to automatically applies formats including
predefined borders and shadings to a table.
AUTOFIT Distribute columns evenly: - Changes the selected columns or equal
column height.
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Distribute rows evenly: -Changes the selected rows or cells to equal row height.
HEADING ROWS REPEAT:-If the table is in more than one page in order to
give first row as a header row in every page we use headings option.
CONVERT Text to table: -To converts the text into a table.
Table to text: -To converts the table into a text.
SORT: - It is used to convert the alphabets or numbers change into ascending order
into descending order and descending order into ascending order.
FORMULA: - It performs mathematical calculations on numbers.
SHOW GRIDLINES: - It is used to hide and show the gridlines.
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MICROSOFT POWER POINT
INTRODUCTION
It is used to prepare presentations for the purpose of project works or any seminars.
This a easy way to convey the information by using custom animations and various
designs in a attractive way. The extension is .ppt. each file is called as a presentation
which contains slides.
FILE - [ALT+F]
NEW: -[Ctrl+N]
It is used to create a new presentation.
OPEN: -[Ctrl+O]
It is to open an existing presentation.
SAVE: -[Ctrl+S]
It is used to save the current presentation.
Title bar
Task pane
Status bar
Task bar
Menu bar
Standard tool bar
Format bar
Drawing bar
Slide
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SAVE AS:
It is used to copy the existing file with different name.
PAGE SETUP:
It is used to set the Top, Bottom, Left and Right margins.
PRINT PREVIEW:
It is used to view full-page before printing.
PRINT: -[Ctrl+P]
It is used to print the current slide.
EXIT: -[Alt+F4]
It is used to come out of the Microsoft PowerPoint.
EDIT - [ALT+E]
UNDO: -[Ctrl+Z]
It reverses the last action.
REPEAT: -[Ctrl+Y]
It does opposite action of undo.
CUT: -[Ctrl+X]
It is used to remove the selected text.
COPY: -[Ctrl+C]
It is used to copy the selected text.
OFFICE CLIPBOARD: - It is used to insert the clip board contents.
PASTE: -[Ctrl+V]
It will paste the matter from clipboard.
PASTE SPECIAL
It is used to link from one matter to another matter.
» Procedure: -Type any text / copy the text / go to paste special / click on paste
link / ok.
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CLEAR: -[Del]
It will delete the selected text.
SELECT ALL: -[Ctrl+A]
It is used to select all the text in the active window.
DUPLICATE [Ctrl+D]: - It is used to create a duplicate slide.
DELETE SLIDE - It is used to delete the current slide.
FIND: -[Ctrl+F]
It is used to find a particular letter or a word in the active slide.
REPLACE: -[Ctrl+H]
It is used to replace one text with other text.
VIEW - [ALT+V]
NORMAL: - It is used to one slide can be seen at a time.
SLIDE SORTER: - In this view all slides can be viewed with the complete
graphics and text.
NOTES PAGE: - Notes are created for the presentation slides in the notes page.
SLIDE SHOW: - It is used to see the full view with animations.
TASK PANE: - [Ctrl + F1]
It is used to hides and displays the Task pane.
TOOL BARS:-It displays and hides the Toolbox.
RULERS:-It displays and hides the horizontal and vertical rulers.
HEADER AND FOOTER
HEADER: -Top of the page
FOOTER: -Bottom of the page
Adds or changes the text that appears at the top and bottom of every page.
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ZOOM:-It controls how large or small the current file appears on the screen.
INSERT - [ALT+I]
NEW SLIDE [Ctrl+M]: - To creates a new slide in active presentation file.
DUPLICATE SLIDE: -To creates a copy of slides in the present presentation.
SLIDES FROM FILE: - To copy the slides of other presentation file to the
current presentation file.
PICTURE: - CLIP ART:-It is used to insert the pictures from Clip Gallery.
Note: Give the right click on picture we get the picture toolbox.
FORMAT - [ALT+O]
BACK GROUND: -Sets the background color, Texture, Pattern or Image.
SLIDE DESIGN: -It is used to apply the background designs to the all slides.
SLIDE LAYOUT: - It is used to change the active slide layout.
SLIDE SHOW - [ALT+D]
VIEW SHOW: - Runs your slide show, beginning with the current slide if you re
in slide view or the selected slide.
REHEARSE TIMINGS: - To runs the slide show with rehearse mode.
ACTION BUTTONS: -(HYPERLINK): It is used to link between one file to
another file.
» Procedure: Save the active slide / go to action button / select any button / drag
on the slide / click on hyperlink to / select any file name / ok.
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CUSTOM ANIMATION: - Adds or changes animation effects on the current
slide. Animation effects include sounds, text and object movements that occur
during a slide show.
ANIMATION PREVIEW: - It is used to see the slide Animation preview.
SLIDE TRASITION: - It is used to apply the background effect to the slide.
HIDE SLIDE: - It is used to hide and unhide the active slide.
CUSTOM SHOWS:- It is used to set the slides order.
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MICROSOFT EXCEL
INTRODUCTION
Excel is used for Calculations and to prepare financial statements like reports, salary
slips, marks list etc.
It contains Book in which sheet can be inserted. Each sheet is combination of
Horizontal and Vertical lines. Horizontal lines are called as Rows and represented with
Numerical i.e. 1,2,3 … 65536.
The maximum no. of rows are 65536. Vertical lines are called as columns and are
represented with alphabets i.e., A, B, C…IV. The maximum no. of columns are 256.
The intersection of Rows and Columns will form cells. The extension name of an
Excel file is. Xls. Each value is represented with a cell address.
Title bar
Formula bar
Task Pane
Status bar
Task bar
Drawing bar
Sheets
Rows
Columns
Format bar
Standard tool bar
Menu bar
Title bar
Work Sheet
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SHORT CUT KEYS
1) Ctrl + (Right arrow) - To go to last Column
2) Ctrl + (Left arrow) - To go to first Column
3) Ctrl + (Down arrow) - To go to last Row
4) Ctrl + (Up arrow) - To go to first Row
5) Ctrl + Page Down – To move next sheet
6) Ctrl + Page Up – To move previous sheet
7) Ctrl + space – To select entire column
8) Shift + Space – To select entire Row
9) Ctrl + +(sign) – To insert a new column or row
10) Ctrl + -(sign) – To delete a column or row.
11) Alt + =(sign) – To Auto sum
12) Ctrl + ;(Semi colon) – To display current date
13) Ctrl + Shift + ;(semi colon) – To display the current time
14) Shift + F11 – To insert a new worksheet
FORMULAS
Rules to work with functions
every function should start with '='
every function should have „argument’
every argument should enclosed with ‘open brackets’
as argument we can pass cell address and user defined values.
between two arguments we can use colon or comma
if we use colon it takes as arguments from starting value to ending value.
if we use comma it takes as arguments doesn‟t takes from starting value to
ending value but it takes
only specified values.
TOTAL: = SUM (C2:H2)
C2 First student first subject marks cell address
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H2 First student last subject marks cell address
PERCENTAGE: =i2/6
i2 First student total cell address
6 number of subjects.
RESULT: - =IF(AND(C2>35,D2>35,E2>35,F2>35,G2>35,H2>35),“PASS”,“FAIL”)
{C2, D2, E2, F2, G2, H2} First student subject marks cell addresses
…………………………………………………………………………………………
…………………..
DIVISION: - =IF(K2= “PASS”, IF(J2>=75, “FIRST”, IF(J2>=60, “SECOND”,
IF(J2>=35, “THIRD”)),”FAIL”)
K2 Result cell address
J2 Average cell address
POWER : it is used return the power values for the given arguments.
ex: =power(3,2)
sqrt : it is used return the square root values for the given arguments.
ex: =sqrt(256)
=pi : it is used return the pi values for the given arguments.
ex: pi()
=FACT : it is used to multiply in reverse order
ex:=fact(5) 5*4*3*2*1=120
EMPLOYEE SALARY CERTIFICATE
ENO 101
ENAME raju
JOB trainer
BASIC 4500
HRA =PRODUCT(BASIC,5%)
=PRODUCT(D3,5%)
DA =PRODUCT(BASIC,10%)
=PRODUCT(D3,10%)
TA =PRODUCT(BASIC,5%)
=PRODUCT(D3,5%)
GROSS =SUM(BASIC+HRA+DA+TA)
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=SUM(D3:G3)
PF =PRODUCT(GROSS,5%)
=PRODUCT(H3,5%)
IT =PRODUCT(GROSS,12.3%)
=PRODUCT(H3,12.3%)
NET SAL =SUM(GROSS-(PF+IT))
=SUM(H3-(I3+J3))
FILE - [ALT+F]
NEW: -[Ctrl+N]
It is used to create a new document.
OPEN: -[Ctrl+O]
It is to open an existing document.
SAVE: -[Ctrl+S]
It is used to save the current document.
SAVE AS:
It is used to copy the existing file with different name.
PAGE SETUP:
It is used to set the Top, Bottom, Left and Right margins.
PRINT AREA:
Set print area: - To select particular area to print.
Clear print area: - To remove the set print area selection.
PRINT PREVIEW:
It is used to see the before printing full-page view.
PRINT: -[Ctrl+P]
It is used to print the current page.
EXIT: -[Alt+F4]
It is used to come out of the Microsoft Excel.
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EDIT [ALT+E]
UNDO: -[Ctrl+Z]
It reverses the last action.
REPEAT: -[Ctrl+Y]
It does opposite action of undo.
CUT: -[Ctrl+X]
It is used to remove the selected text.
COPY: -[Ctrl+C]
It is used to copy the selected text.
OFFICE CLIPBOARD: - It is used to insert the clip board contents.
PASTE: -[Ctrl+V]
It will paste the matter from clipboard.
PASTE SPECIAL
It is used to link from one matter to another matter.
» Procedure: -Type any text / copy the text / go to paste special / click on paste
link / ok.
FILL
Down [Ctrl+D]
To fill the selected range up instead of down.
Right [Ctrl+R]
To fill the selected range left instead of right.
CLEAR
All: Removes all cell contents and formatting from the selected cells.
Formats: Remove only the cell formats from the selected cells.
Contents Del: Removes the cell contents (data and formulas) from the
selected cells.
Comments: Removes only the comments attached to selected cells, cell
contents and formats are unchanged.
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DELETE
Entire Row:- It is used to delete active entire row.
Entire Column: - It is used to delete active entire column.
DELETE SHEET: - To deletes the active sheet from the workbook, you cannot
undo this command.
MOVE OR COPY SHEET: - It is used to move and copy the matter from one
book to another book.
FIND: -[Ctrl+F]
It is used to find a particular letter or a word in the active sheet.
REPLACE: -[Ctrl+H]
It is used to replace one text with other text.
GO TO: -[Ctrl+G]
It is used to enter into a particular cell.
VIEW - [ALT+V]
NORMAL: -It is used come out of the page break preview.
PAGE BREAK PREVIEW: - It is used to divide the pages in active sheet.
TASK PANE: - It is used to hide and displays the Task pane.
TOOLBARS: - It is used to hide and unhide the toolbars and also create a new
toolbar.
FORMULA BAR: - It will hide and unhide the formula bar.
STATUS BAR: - It will hide and unhide the status bar.
HEADER AND FOOTER
Header: -Top of the page
Footer: -Bottom of the page
Adds or changes the text that appears at the top and bottom of every page.
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COMMENTS: - It will display all the comments.
CUSTOM VIEWS: - Create different views of a worksheet.
FULL SCREEN: -All the toolbars will be hidden. So, that you can view more of
your document.
ZOOM: -It controls how large or small the current file appears on the screen.
INSERT - [ALT+I]
CELLS: - It is used to insert a new cell, row and column.
ROWS: - It is used to insert only the Rows.
COLUMNS: - It is used to insert only the Columns.
WORKSHEET: - Insert a new worksheet to the left of the selected sheet.
CHART: - It is used to create a chart for student marks list.
SYMBOL: - It is used to insert the symbol at the current cursor position.
COMMENT:-It is used to define a selected word.
PICTURE Clip art:-It is used to insert the pictures from Clip Gallery.
HYPERLINK:-It is used to link between one file to another file.
» Procedure: - Save the active document / go to hyperlink / click on Browse / it
shows all the files / select any file / ok / ok.
Note: -Place the cursors where you want to insert the Hyperlink mark.
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FORMAT [ALT+O]
CELLS: - It is used to applies the formats to the selected cells.
ROWS
Height: Changes the height of the selected row.
Auto fit: Adjust the row height to the minimum necessary.
Hide: Hides the active column
Unhide: Displays the hidden column
COLUMNS
Width: - Change the width of the selected column.
Auto fit selection: - Adjust the width of the selected column to the
contents of the selected cell.
Hide: Hides the active column
Unhide: Displays the hidden column
Standard width: - Changes the standard width on a worksheet.
SHEET
Rename: Rename the active sheet.
Hide: Hides the active sheet.
Unhide: Displays the hidden sheets.
Background: Inserts a tiled graphic image in the worksheet background,
based on the bitmap you select.
AUTOFORMAT: - Applies a built-in combination of formats, called a format.
CONDITIONAL FORMATTING: - Apply formats to selected cells.
» Procedure: Select only subject marks / go to conditional formatting
Condition 1: Greater than - 60
Go to
Select any format
Click on add
Condition 2: Between –35 and 60
Formats
Formats
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Go to
Select any format
Click on add
Condition 3: Less than – 35
Go to
Select any format
OK
TOOLS - [ALT+T]
SPELLING AND GRAMMAR: - To check the active document for possible
spelling and grammar mistakes.
AUTO CORRECT:-Create and insert an AutoText entry.
SHARE WORKBOOK: - It is used to share the one workbook many users.
TRACK CHANGES
Highlight Changes: It is used to see the changes are highlight with
different color.
» Procedure: Save the active document / go to track changes / highlight changes /
click on track changes while editing / ok.
Accept or reject changes: It is used to accept or reject the track changes.
PROTECTION
Protect Sheet: - It is used to protect the active sheet by giving the
password.
Protect Workbook: - Protects a workbook structures and windows.
GOAL SEEK: - To reach the target value of the total.
» Procedure: Select any total cell e.g. 348/go to goal seek / enter to value- 400
By changing cell select any marks cell / ok / ok.
Formats
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SCENARIOS: -Creates and saves scenarios, which are sets of data you can use to
view the results of what-if-analyses
AUDITING
Trace Precedents: It is used to see how to get the total value.
» Procedure: Select any total value cell / go to auditing / click on trace precedents
/ it shows the arrow.
Trace Dependents: It is used to see which formula is depending upon the
total formula.
» Procedure: Select any total value cell / go to auditing / click on trace dependents
/ it shows the arrows.
CUSTOMIZE: - It is used to create an own toolbar.
» Procedure: Go to customize / Select toolbars / click on new / give any name / ok
/ it shows the new tool box
Go to commands / select the file / which do you want the options and drag on
the new toolbox.
OPTIONS: - It is used to change the user name in user information. And,
Modifies, Create a custom list, settings for Microsoft Office programs.
DATA [ALT+D]
SORT: - It is used to convert the alphabets or numbers change into ascending order
into descending order and descending order into ascending order.
FILTER
Auto Filter: The quickest way to select only those item you wants to
display in a list.
FORM: It is used to create a new student list.
SUBTOTALS: - To calculate subtotal and grand total for the labeled columns you
select.
VALIDATION: - To set limit on the valid entries
» Procedure: Select only subject marks / go to validation
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SETTINGS
Allow – Whole number
Data – Between
Minimum – 35
Maximum - 100
INPUT MESSAGE
Title: Hi
Input message: Numbers between 35 to 100
ERROR ALERT
Title: Hello
Error message: Your entry is wrong.
Click on ok.
TABLE: - It is used to create tables.
» Procedure: Multiply any two values
2 Row input cell
4 Column input cell
=2*4 8 17 18 19
1
2
3
4
5
Select from 8 to 19,5 / go to table / row input cell click on 2 / column input cell
click on 4/ ok.
CONVERT TEXT TO COLUMNS: - Separate text in one cell into columns by
using the convert text to columns.
CONSOLIDATE: - It is used to see the Intermediate first year and second year
marks in one sheet.
» Procedure: Create first year marks list in sheet 1/Create second year marks list
in sheet 2 /Open sheet 3 / Go to consolidate / Click in references / Open first
year file (sheet 1) / Select the marks list / Click on add / Click on references /
Open second year (sheet 2) /Select the marks list / Click on add
Select Top row
27 www.facebook.com/m.ravichandernaik
Left column
Create links to source data
Ok
PIVOT TABLE REPORT: - It is used to check the profit or loss
» Procedure: YEARS MONTHS COLL EXP P/L
2007 Jan – Apr 96000 1000 =coll-exp
2007 May – Aug 85000 1200
2007 Sep – Dec 99000 13000
Select the Table from years to P/L go to pivot table report Click on next
Click on next Drag the years on the Row Drag the months on the Columns
Drag the Coll. on the data Drag the Exp on the data Drag the P/L on the data
REFRESH DATA: - Updates the data in the PivotTable if the source data as
changed.