Microsoft office 2003

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1 www.facebook.com/m.ravichandernaik MICROSOFT OFFICE TOPICS :- MS WORD , MS EXCEL , MS POWER POINT VERSIONS:- MS OFFICE 97 , MS OFFICE 2000 , MS OFFICE XP , MS OFFICE 2003 , MS OFFICE 2007 MICROSOFT WORD Microsoft word is used to prepare documents like Resumes, Tables, and Letters etc. Each file is called as a document. The extension of word file is .doc. FILE - [ALT+F] NEW: -[Ctrl+N] It is used to create a new document. OPEN: -[Ctrl+O] It is to open an existing document. Title bar Task pane Vertical Scroll bar Horizontal scroll bar Status bar Task bar Menu bar Standard tool bar Format bar Horizontal Ruler Vertical Ruler Drawing bar Document

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Microsoft office 2003, easy way to learn.

Transcript of Microsoft office 2003

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MICROSOFT OFFICE

TOPICS :- MS WORD , MS EXCEL , MS POWER POINT

VERSIONS:- MS OFFICE 97 , MS OFFICE 2000 , MS OFFICE XP ,

MS OFFICE 2003 , MS OFFICE 2007

MICROSOFT WORD

Microsoft word is used to prepare documents like Resumes, Tables, and Letters etc.

Each file is called as a document. The extension of word file is .doc.

FILE - [ALT+F]

NEW: -[Ctrl+N]

It is used to create a new document.

OPEN: -[Ctrl+O]

It is to open an existing document.

Title bar

Task pane

Vertical

Scroll bar

Horizontal scroll bar

Status bar

Task bar

Menu bar

Standard tool bar

Format bar

Horizontal Ruler

Vertical Ruler

Drawing bar

Document

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SAVE: -[Ctrl+S]

It is used to save the current document.

SAVE AS:

It is used to copy the existing file with different name.

PAGE SETUP:

It is used to set the Top, Bottom, Left and Right margins.

PRINT PREVIEW:

It is used to view full-page before printing.

PRINT: -[Ctrl+P]

It is used to print the current page.

EXIT: -[Alt+F4]

It is used to come out of the Microsoft Word.

EDIT - [ALT+E]

UNDO: -[Ctrl+Z]

It reverses the last action.

REPEAT: -[Ctrl+Y]

It does opposite action of undo.

CUT: -[Ctrl+X]

It is used to remove the selected text.

COPY: -[Ctrl+C]

It is used to copy the selected text.

OFFICE CLIPBOARD: - It is used to insert the clip board contents.

PASTE: -[Ctrl+V]

It will paste the matter from clipboard.

PASTE SPECIAL

It is used to link from one matter to another matter.

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» Procedure: -Type any text / copy the text / go to paste special / click on paste

link / ok.

CLEAR: -[Del]

It will delete the selected text or object.

SELECT ALL: -[Ctrl+A]

It is used to select all the text in the active window.

FIND: -[Ctrl+F]

It is used to find a particular letter or a word in the active document.

REPLACE: -[Ctrl+H]

It is used to replace one text with other text.

GO TO: -[Ctrl+G]

It is used to jump from one page to another page.

VIEW - [ALT+V]

NORMAL:-It is the default document view.

WEB LAYOUT:-It is the best for displaying and reading documents on the screen.

PRINT LAYOUT: -Which is an editing view that displays your document as it

will print.

OUTLINE: -Work in outline view when you need to organize and develop and

content of your file

TASK PANE: - [Ctrl + F1]

It is used to hides and displays the Task pane.

TOOL BARS:-It displays and hides the Toolbox.

CUSTOMIZE: - It is used to create own toolbar.

» Procedure: Go to customize / click on new / give any name / ok / it shows the

new tool box

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Go to commands / select the file / which do you want the options and drag on

the new toolbox.

RULERS:-It displays and hides the horizontal and vertical rulers.

HEADER AND FOOTER

HEADER: -Top of the page

FOOTER: -Bottom of the page

Adds or changes the text that appears at the top and bottom of every page.

FULL SCREEN: -All the toolbars will be hidden. So, that you can view more of

your document.

ZOOM:-It controls how large or small the current file appears on the screen.

INSERT - [ALT+I]

BREAK: - It used to divide the pages

» Procedure: -Go to break / page break / ok

PAGE NUMBERS:-Inserts page numbers that automatically update when you add

or deletes pages

DATE AND TIME:-It is used to insert the Date and time.

» Note:- Place the cursor where you want to insert the date and time.

AUTO TEXTAUTO TEXT:-Creates and inserts an AutoText entry.

SYMBOL:-It will inserts the symbols and special characters.

COMMENT:-It is used to define a selected word.

FOOTNOTE:-It used to give the meaning for the selection point.

CAPTION:-It will inserts the caption

CROSS REFERENCE:-Inserts a cross-reference to an item in a document .

INDEX AND TABLES:-To create a index and tables.

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PICTURE: - CLIP ART:-It is used to insert the pictures from Clip Gallery.

Note: Give the right click on picture we get the picture toolbox.

TEXT BOX:-It is used to type the matter in a box.

» Procedure: -Take text box and drag where you want to insert the text box.

FILE:-It is used to insert other file matter into active document.

BOOKMARK:-It is used to insert the mark in the active document.

HYPERLINK:-It is used to link between one file to another file.

» Procedure: -Save the active document / go to hyperlink / it shows all the files /

select any file / ok.

Note: -Place the cursor where you want to insert the Hyperlink mark.

FORMAT - [ALT+O]

FONT:- It is used to change the Font styles, Increasing the size of the text, Color,

Underline, effects, Character spacing, and Text effects for the selected text.

PARAGRAPH:- It is used to set the Paragraph indentations.

BULLETS AND NUMBERING:- It is used to insert the different types of bullets

and numberings.

BORDERS AND SHADINGS: - It is used to apply the paragraph border and page

border to the active document.

COLUMNS: -To divides a number of columns in active document.

TABS:-It is used to set the tab stop position.

DROP CAP:-It is used to increasing the size of first letter of the paragraph.

TEXT DIRECTION: -To changes the direction of the textbox.

CHANGE CASE: - To change the text format into Sentence case, UPPER CASE,

lower case, Title Case, tOGGLE cASE for the active document.

BACKGROUND: - To apply the background color to the active document.

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STYLES AND FORMATTING:- It is used to apply the Heading styles.

REVEAL FORMATTING:- It is used to show the active document formatting.

OBJECT:- It is used to apply the formatting to the selected object.

TOOLS - [ALT+T]

SPELLING AND GRAMMAR: - To check the active document for possible

spelling and grammar mistakes.

LANGUAGE: -

THESAURUS: - To get the meanings, synonym, and antonym, for the selected

word.

WORD COUNT: - To get the information like how many pages, paragraphs, lines,

characters are present in the active document.

TRACK CHANGES: -

Highlight Changes: It is used to see the changes are highlight with different color.

» Procedure: Save the active document / go to track changes / highlight changes /

click on track changes while editing / ok.

Accept Or Reject Changes: It is used to accept or reject the track changes.

PROTECT DOCUMENT: - It is used to protect the active document by giving

the password.

LETTERS AND MAILINGS

MAIL MERGE: - It is used to merge a file with data.

» Procedure: Type the letter

Date:---

To

Name: Address:

Phno:

------------------ - --------------------------------------

- from

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Save the file in your folder (file 1)

Go to Letters and Mailings Select Mail merge

Select letters Select starting document

Use the current document Select Recipients

Type a new list Create

Go to customize delete all field names

Click add type Name ok

Click add type Address ok

Click add type Ph no ok ok

Now type the entries

Name – orbit

Address – tarnaka

Ph no – 040-27000353

(If you want to create new list click on new entry)

Create any 5 records.

Click on close

Now save the file in your folder (file 2)

(It shows the mail merge toolbar)

Place the cursor beside the Name go to insert merge field click on Name

ok

Place the cursor beside the Address go to insert merge field click on

Address ok

Place the cursor beside the Ph no go to insert merge field click on Ph no

ok

Click on merge to document in mail merge toolbar.

Select all ok.

(Now the form letters will be created)

Save the file in your folder (file3)

ENVELOPES AND LABELS: - To create Envelopes and Labels

Envelopes:

Delivery address:

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Return address:

Click on add to document

Labels:

Click on new document

To insert the picture on the label Go to Insert Picture Clip art

Insert any picture reduce the size of the picture apply the text wrapping

as Behind text or In front of text.

LETTER WIZARD: - It is used to write a letter

CUSTOMIZE: - It is used to create own toolbar.

» Procedure: Go to customize / click on new / give any name / ok / it shows the

new tool box Go to commands / select the file / which do you want the

options and drag on the new toolbox.

OPTIONS: - It is used to change the user name in user information. And Modifies,

settings for Microsoft Office program.

TABLE [ALT+A]

DRAW TABLE: - It is used to inserts a table where you drag in the document.

After you drag to insert the table, drag inside the table to add cells, rows or

columns

To

From

NAME____________________

CLASS_____________________

ROLL NO__________________

SUBJECT___________________

_

SCHOOL___________________

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INSERT Table: - It is used to insert a table with the number of rows and columns

you specify.

Columns to the left: - It is used to insert the new column at the left side

of the current cursor position.

Columns to the right: - It is used to insert the new column at the Right

side of the current cursor position.

Rows above: - It is used to insert the new row at the top of the current

cursor position.

Rows below: - It is used to insert the new row at the bottom of the current

cursor position.

Cells: - It is used to insert new cell at the current cursor position.

DELETE

Cell: -It is used to delete the active cell.

Column: -It is used to delete the active column.

Row: -It is used to delete the active row.

Table: -It is used to delete entire table.

SELECT

Table: -It is used to select entire table

Column: -It is used to select the active column.

Row: -It is used to select the active row.

Cell: -It is used to select the active cell.

MERGE CELLS: - It is used to combines the contents of selected adjacent cells

into a single cell.

SPLIT CELLS: - It is used to split the selected cells into the number of rows and

columns you specify.

SPLIT TABLE:- It is used to divide the table into to parts.

TABLE AUTO FORMAT: - It is used to automatically applies formats including

predefined borders and shadings to a table.

AUTOFIT Distribute columns evenly: - Changes the selected columns or equal

column height.

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Distribute rows evenly: -Changes the selected rows or cells to equal row height.

HEADING ROWS REPEAT:-If the table is in more than one page in order to

give first row as a header row in every page we use headings option.

CONVERT Text to table: -To converts the text into a table.

Table to text: -To converts the table into a text.

SORT: - It is used to convert the alphabets or numbers change into ascending order

into descending order and descending order into ascending order.

FORMULA: - It performs mathematical calculations on numbers.

SHOW GRIDLINES: - It is used to hide and show the gridlines.

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MICROSOFT POWER POINT

INTRODUCTION

It is used to prepare presentations for the purpose of project works or any seminars.

This a easy way to convey the information by using custom animations and various

designs in a attractive way. The extension is .ppt. each file is called as a presentation

which contains slides.

FILE - [ALT+F]

NEW: -[Ctrl+N]

It is used to create a new presentation.

OPEN: -[Ctrl+O]

It is to open an existing presentation.

SAVE: -[Ctrl+S]

It is used to save the current presentation.

Title bar

Task pane

Status bar

Task bar

Menu bar

Standard tool bar

Format bar

Drawing bar

Slide

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SAVE AS:

It is used to copy the existing file with different name.

PAGE SETUP:

It is used to set the Top, Bottom, Left and Right margins.

PRINT PREVIEW:

It is used to view full-page before printing.

PRINT: -[Ctrl+P]

It is used to print the current slide.

EXIT: -[Alt+F4]

It is used to come out of the Microsoft PowerPoint.

EDIT - [ALT+E]

UNDO: -[Ctrl+Z]

It reverses the last action.

REPEAT: -[Ctrl+Y]

It does opposite action of undo.

CUT: -[Ctrl+X]

It is used to remove the selected text.

COPY: -[Ctrl+C]

It is used to copy the selected text.

OFFICE CLIPBOARD: - It is used to insert the clip board contents.

PASTE: -[Ctrl+V]

It will paste the matter from clipboard.

PASTE SPECIAL

It is used to link from one matter to another matter.

» Procedure: -Type any text / copy the text / go to paste special / click on paste

link / ok.

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CLEAR: -[Del]

It will delete the selected text.

SELECT ALL: -[Ctrl+A]

It is used to select all the text in the active window.

DUPLICATE [Ctrl+D]: - It is used to create a duplicate slide.

DELETE SLIDE - It is used to delete the current slide.

FIND: -[Ctrl+F]

It is used to find a particular letter or a word in the active slide.

REPLACE: -[Ctrl+H]

It is used to replace one text with other text.

VIEW - [ALT+V]

NORMAL: - It is used to one slide can be seen at a time.

SLIDE SORTER: - In this view all slides can be viewed with the complete

graphics and text.

NOTES PAGE: - Notes are created for the presentation slides in the notes page.

SLIDE SHOW: - It is used to see the full view with animations.

TASK PANE: - [Ctrl + F1]

It is used to hides and displays the Task pane.

TOOL BARS:-It displays and hides the Toolbox.

RULERS:-It displays and hides the horizontal and vertical rulers.

HEADER AND FOOTER

HEADER: -Top of the page

FOOTER: -Bottom of the page

Adds or changes the text that appears at the top and bottom of every page.

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ZOOM:-It controls how large or small the current file appears on the screen.

INSERT - [ALT+I]

NEW SLIDE [Ctrl+M]: - To creates a new slide in active presentation file.

DUPLICATE SLIDE: -To creates a copy of slides in the present presentation.

SLIDES FROM FILE: - To copy the slides of other presentation file to the

current presentation file.

PICTURE: - CLIP ART:-It is used to insert the pictures from Clip Gallery.

Note: Give the right click on picture we get the picture toolbox.

FORMAT - [ALT+O]

BACK GROUND: -Sets the background color, Texture, Pattern or Image.

SLIDE DESIGN: -It is used to apply the background designs to the all slides.

SLIDE LAYOUT: - It is used to change the active slide layout.

SLIDE SHOW - [ALT+D]

VIEW SHOW: - Runs your slide show, beginning with the current slide if you re

in slide view or the selected slide.

REHEARSE TIMINGS: - To runs the slide show with rehearse mode.

ACTION BUTTONS: -(HYPERLINK): It is used to link between one file to

another file.

» Procedure: Save the active slide / go to action button / select any button / drag

on the slide / click on hyperlink to / select any file name / ok.

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CUSTOM ANIMATION: - Adds or changes animation effects on the current

slide. Animation effects include sounds, text and object movements that occur

during a slide show.

ANIMATION PREVIEW: - It is used to see the slide Animation preview.

SLIDE TRASITION: - It is used to apply the background effect to the slide.

HIDE SLIDE: - It is used to hide and unhide the active slide.

CUSTOM SHOWS:- It is used to set the slides order.

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MICROSOFT EXCEL

INTRODUCTION

Excel is used for Calculations and to prepare financial statements like reports, salary

slips, marks list etc.

It contains Book in which sheet can be inserted. Each sheet is combination of

Horizontal and Vertical lines. Horizontal lines are called as Rows and represented with

Numerical i.e. 1,2,3 … 65536.

The maximum no. of rows are 65536. Vertical lines are called as columns and are

represented with alphabets i.e., A, B, C…IV. The maximum no. of columns are 256.

The intersection of Rows and Columns will form cells. The extension name of an

Excel file is. Xls. Each value is represented with a cell address.

Title bar

Formula bar

Task Pane

Status bar

Task bar

Drawing bar

Sheets

Rows

Columns

Format bar

Standard tool bar

Menu bar

Title bar

Work Sheet

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SHORT CUT KEYS

1) Ctrl + (Right arrow) - To go to last Column

2) Ctrl + (Left arrow) - To go to first Column

3) Ctrl + (Down arrow) - To go to last Row

4) Ctrl + (Up arrow) - To go to first Row

5) Ctrl + Page Down – To move next sheet

6) Ctrl + Page Up – To move previous sheet

7) Ctrl + space – To select entire column

8) Shift + Space – To select entire Row

9) Ctrl + +(sign) – To insert a new column or row

10) Ctrl + -(sign) – To delete a column or row.

11) Alt + =(sign) – To Auto sum

12) Ctrl + ;(Semi colon) – To display current date

13) Ctrl + Shift + ;(semi colon) – To display the current time

14) Shift + F11 – To insert a new worksheet

FORMULAS

Rules to work with functions

every function should start with '='

every function should have „argument’

every argument should enclosed with ‘open brackets’

as argument we can pass cell address and user defined values.

between two arguments we can use colon or comma

if we use colon it takes as arguments from starting value to ending value.

if we use comma it takes as arguments doesn‟t takes from starting value to

ending value but it takes

only specified values.

TOTAL: = SUM (C2:H2)

C2 First student first subject marks cell address

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H2 First student last subject marks cell address

PERCENTAGE: =i2/6

i2 First student total cell address

6 number of subjects.

RESULT: - =IF(AND(C2>35,D2>35,E2>35,F2>35,G2>35,H2>35),“PASS”,“FAIL”)

{C2, D2, E2, F2, G2, H2} First student subject marks cell addresses

…………………………………………………………………………………………

…………………..

DIVISION: - =IF(K2= “PASS”, IF(J2>=75, “FIRST”, IF(J2>=60, “SECOND”,

IF(J2>=35, “THIRD”)),”FAIL”)

K2 Result cell address

J2 Average cell address

POWER : it is used return the power values for the given arguments.

ex: =power(3,2)

sqrt : it is used return the square root values for the given arguments.

ex: =sqrt(256)

=pi : it is used return the pi values for the given arguments.

ex: pi()

=FACT : it is used to multiply in reverse order

ex:=fact(5) 5*4*3*2*1=120

EMPLOYEE SALARY CERTIFICATE

ENO 101

ENAME raju

JOB trainer

BASIC 4500

HRA =PRODUCT(BASIC,5%)

=PRODUCT(D3,5%)

DA =PRODUCT(BASIC,10%)

=PRODUCT(D3,10%)

TA =PRODUCT(BASIC,5%)

=PRODUCT(D3,5%)

GROSS =SUM(BASIC+HRA+DA+TA)

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=SUM(D3:G3)

PF =PRODUCT(GROSS,5%)

=PRODUCT(H3,5%)

IT =PRODUCT(GROSS,12.3%)

=PRODUCT(H3,12.3%)

NET SAL =SUM(GROSS-(PF+IT))

=SUM(H3-(I3+J3))

FILE - [ALT+F]

NEW: -[Ctrl+N]

It is used to create a new document.

OPEN: -[Ctrl+O]

It is to open an existing document.

SAVE: -[Ctrl+S]

It is used to save the current document.

SAVE AS:

It is used to copy the existing file with different name.

PAGE SETUP:

It is used to set the Top, Bottom, Left and Right margins.

PRINT AREA:

Set print area: - To select particular area to print.

Clear print area: - To remove the set print area selection.

PRINT PREVIEW:

It is used to see the before printing full-page view.

PRINT: -[Ctrl+P]

It is used to print the current page.

EXIT: -[Alt+F4]

It is used to come out of the Microsoft Excel.

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EDIT [ALT+E]

UNDO: -[Ctrl+Z]

It reverses the last action.

REPEAT: -[Ctrl+Y]

It does opposite action of undo.

CUT: -[Ctrl+X]

It is used to remove the selected text.

COPY: -[Ctrl+C]

It is used to copy the selected text.

OFFICE CLIPBOARD: - It is used to insert the clip board contents.

PASTE: -[Ctrl+V]

It will paste the matter from clipboard.

PASTE SPECIAL

It is used to link from one matter to another matter.

» Procedure: -Type any text / copy the text / go to paste special / click on paste

link / ok.

FILL

Down [Ctrl+D]

To fill the selected range up instead of down.

Right [Ctrl+R]

To fill the selected range left instead of right.

CLEAR

All: Removes all cell contents and formatting from the selected cells.

Formats: Remove only the cell formats from the selected cells.

Contents Del: Removes the cell contents (data and formulas) from the

selected cells.

Comments: Removes only the comments attached to selected cells, cell

contents and formats are unchanged.

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DELETE

Entire Row:- It is used to delete active entire row.

Entire Column: - It is used to delete active entire column.

DELETE SHEET: - To deletes the active sheet from the workbook, you cannot

undo this command.

MOVE OR COPY SHEET: - It is used to move and copy the matter from one

book to another book.

FIND: -[Ctrl+F]

It is used to find a particular letter or a word in the active sheet.

REPLACE: -[Ctrl+H]

It is used to replace one text with other text.

GO TO: -[Ctrl+G]

It is used to enter into a particular cell.

VIEW - [ALT+V]

NORMAL: -It is used come out of the page break preview.

PAGE BREAK PREVIEW: - It is used to divide the pages in active sheet.

TASK PANE: - It is used to hide and displays the Task pane.

TOOLBARS: - It is used to hide and unhide the toolbars and also create a new

toolbar.

FORMULA BAR: - It will hide and unhide the formula bar.

STATUS BAR: - It will hide and unhide the status bar.

HEADER AND FOOTER

Header: -Top of the page

Footer: -Bottom of the page

Adds or changes the text that appears at the top and bottom of every page.

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COMMENTS: - It will display all the comments.

CUSTOM VIEWS: - Create different views of a worksheet.

FULL SCREEN: -All the toolbars will be hidden. So, that you can view more of

your document.

ZOOM: -It controls how large or small the current file appears on the screen.

INSERT - [ALT+I]

CELLS: - It is used to insert a new cell, row and column.

ROWS: - It is used to insert only the Rows.

COLUMNS: - It is used to insert only the Columns.

WORKSHEET: - Insert a new worksheet to the left of the selected sheet.

CHART: - It is used to create a chart for student marks list.

SYMBOL: - It is used to insert the symbol at the current cursor position.

COMMENT:-It is used to define a selected word.

PICTURE Clip art:-It is used to insert the pictures from Clip Gallery.

HYPERLINK:-It is used to link between one file to another file.

» Procedure: - Save the active document / go to hyperlink / click on Browse / it

shows all the files / select any file / ok / ok.

Note: -Place the cursors where you want to insert the Hyperlink mark.

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FORMAT [ALT+O]

CELLS: - It is used to applies the formats to the selected cells.

ROWS

Height: Changes the height of the selected row.

Auto fit: Adjust the row height to the minimum necessary.

Hide: Hides the active column

Unhide: Displays the hidden column

COLUMNS

Width: - Change the width of the selected column.

Auto fit selection: - Adjust the width of the selected column to the

contents of the selected cell.

Hide: Hides the active column

Unhide: Displays the hidden column

Standard width: - Changes the standard width on a worksheet.

SHEET

Rename: Rename the active sheet.

Hide: Hides the active sheet.

Unhide: Displays the hidden sheets.

Background: Inserts a tiled graphic image in the worksheet background,

based on the bitmap you select.

AUTOFORMAT: - Applies a built-in combination of formats, called a format.

CONDITIONAL FORMATTING: - Apply formats to selected cells.

» Procedure: Select only subject marks / go to conditional formatting

Condition 1: Greater than - 60

Go to

Select any format

Click on add

Condition 2: Between –35 and 60

Formats

Formats

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Go to

Select any format

Click on add

Condition 3: Less than – 35

Go to

Select any format

OK

TOOLS - [ALT+T]

SPELLING AND GRAMMAR: - To check the active document for possible

spelling and grammar mistakes.

AUTO CORRECT:-Create and insert an AutoText entry.

SHARE WORKBOOK: - It is used to share the one workbook many users.

TRACK CHANGES

Highlight Changes: It is used to see the changes are highlight with

different color.

» Procedure: Save the active document / go to track changes / highlight changes /

click on track changes while editing / ok.

Accept or reject changes: It is used to accept or reject the track changes.

PROTECTION

Protect Sheet: - It is used to protect the active sheet by giving the

password.

Protect Workbook: - Protects a workbook structures and windows.

GOAL SEEK: - To reach the target value of the total.

» Procedure: Select any total cell e.g. 348/go to goal seek / enter to value- 400

By changing cell select any marks cell / ok / ok.

Formats

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SCENARIOS: -Creates and saves scenarios, which are sets of data you can use to

view the results of what-if-analyses

AUDITING

Trace Precedents: It is used to see how to get the total value.

» Procedure: Select any total value cell / go to auditing / click on trace precedents

/ it shows the arrow.

Trace Dependents: It is used to see which formula is depending upon the

total formula.

» Procedure: Select any total value cell / go to auditing / click on trace dependents

/ it shows the arrows.

CUSTOMIZE: - It is used to create an own toolbar.

» Procedure: Go to customize / Select toolbars / click on new / give any name / ok

/ it shows the new tool box

Go to commands / select the file / which do you want the options and drag on

the new toolbox.

OPTIONS: - It is used to change the user name in user information. And,

Modifies, Create a custom list, settings for Microsoft Office programs.

DATA [ALT+D]

SORT: - It is used to convert the alphabets or numbers change into ascending order

into descending order and descending order into ascending order.

FILTER

Auto Filter: The quickest way to select only those item you wants to

display in a list.

FORM: It is used to create a new student list.

SUBTOTALS: - To calculate subtotal and grand total for the labeled columns you

select.

VALIDATION: - To set limit on the valid entries

» Procedure: Select only subject marks / go to validation

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SETTINGS

Allow – Whole number

Data – Between

Minimum – 35

Maximum - 100

INPUT MESSAGE

Title: Hi

Input message: Numbers between 35 to 100

ERROR ALERT

Title: Hello

Error message: Your entry is wrong.

Click on ok.

TABLE: - It is used to create tables.

» Procedure: Multiply any two values

2 Row input cell

4 Column input cell

=2*4 8 17 18 19

1

2

3

4

5

Select from 8 to 19,5 / go to table / row input cell click on 2 / column input cell

click on 4/ ok.

CONVERT TEXT TO COLUMNS: - Separate text in one cell into columns by

using the convert text to columns.

CONSOLIDATE: - It is used to see the Intermediate first year and second year

marks in one sheet.

» Procedure: Create first year marks list in sheet 1/Create second year marks list

in sheet 2 /Open sheet 3 / Go to consolidate / Click in references / Open first

year file (sheet 1) / Select the marks list / Click on add / Click on references /

Open second year (sheet 2) /Select the marks list / Click on add

Select Top row

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Left column

Create links to source data

Ok

PIVOT TABLE REPORT: - It is used to check the profit or loss

» Procedure: YEARS MONTHS COLL EXP P/L

2007 Jan – Apr 96000 1000 =coll-exp

2007 May – Aug 85000 1200

2007 Sep – Dec 99000 13000

Select the Table from years to P/L go to pivot table report Click on next

Click on next Drag the years on the Row Drag the months on the Columns

Drag the Coll. on the data Drag the Exp on the data Drag the P/L on the data

REFRESH DATA: - Updates the data in the PivotTable if the source data as

changed.